HomeMy WebLinkAboutPACKET Town Board 2002-05-28R 1 4 Prepared 5/21/02 •Revised 5/22/02 The Mission of the Town of Estes Park is to plan and provide reliable, high- value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 28,2002 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated May 14, 2002. 2. Bills. 3. Committee Minutes: A. Public Works, May 16, 2002: 1. Phase 1, Fall River Trail Project, Design/Const. Mgt., Cornerstone Engineering, $28,046. 2. Glacier Water Plant Filter Media Material Purchase, WAACO, $25,468. 3. Phase 3, SCADA Irrigation System Material Purchase, L. L. Johnson, $24,309.66 B. Community Development, May 23,2002: Special Events: 1. Use of Bond Park, Park Ln., & Children's Park Parking Lot for Centennial Car Show 8/22/03. * 4. Extension of Development Agreement for Wildfire Ridge from 6/11/02 to 12/31/02 2. ACTION ITEMS: 1. RESOLUTION OF COMPLIANCE WITH HB 01 S2-1006 - MANDATORY ADOPTION OF LOCAL GOVERNMENT MASTER PLANS - MOTION TO APPROVE. Community Development Director Joseph. 1 Continued on reverse side
2. CBT PROJECT - COLORADO RIVER DISTRICT - MOTION TO APPROVE. Town Attorney White. 3. TOWN ADMINISTRATOR'S REPORT NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2
Town of Estes Park, Larimer County, Colorado, May 14, 2002 ) Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town ofcEstes Park on the 14* day of May, 2002. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and Father Paul Garrett, PresidenVEstes Park Interfaith Council, offered a Dedication and Invocation celebrating the opening of the New Town Board Room. Mayor Baudek offered a brief history of Trustees, Municipal Judges, and Department Heads beginning with 1974 when the former Board Room was put into service. Mayor Baudek presented a Proclamation to the Larimer County Dept. of Human Services and area families declaring and celebrating the month of May as Foster Care Month" in Estes Park. PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Habecker commented on the number of trees that are dead or dying along Highway 36, and encouraged the Town to investigate this observable fact. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated April 23,2002. 2. Bills. 3. Committee Minutes: A. Community Development, April 25,2002: Museum Deot.: 1. Car Show Committee request to use Bond Park July 4~: Changed location from Bond Park to the Town's Public Works Building/Hwy. 34.
Board of Trustees - May 14, 2002 - Page 2 B. Public Safety, May 2,2002. C. Light & Power, May 9,2002: 1. Causeway Conduit Repairs, R. C. Heath, $14,154.00. 2. Fall River Hydro Plant Pedestrian Trail Scope of Services, Cornerstone Engineering & Surveying, $9,850.00. 4. Estes Park Housing Authority, March 13, 2002 (acknowledgment only). 5. Estes Valley Board of Adjustment, May 7,2002 (acknowledgement only). 6. Estes Valley Planning Commission, April 16, 2002 (acknowledgement only). 7. Resolution #11-02 CDOT & Town Causeway/Fish Creek Intersection Project. It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. l A. PLANNING COMMISSION CONSENT AGENDA (Approval of): Mayor Baudek stated he would open the Public Hearing(s) should the Town Board, Applicant(s), Staff or the Public desire to speak on a particular item. A formal Public Hearing will be conducted as follows: A. Mayor - Open Public Hearing B. Staff Report ' C. Public Testimony D. Mayor - Close Public Hearing E. Motion to Approve/Deny 1. BOUNDARY LINE ADJUSTMENT. Lots 2 and 3, Ten Brook Resubdivision, Stephen P. Chamberlain/Applicant. Correct existing encroachment (Continued from April 9,2002). 2.. SPECIAL REVIEW. Lot 1, Mary's Lake Subdivision, Rocky Mountain Church/Applicant. Construction of a structure to house worship, office and gathering functions, and Ordinance 5-02 vacating a utility easement. 3. PRELIMINARY CONDOMINIUM MAP, Lot 2, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. Construction of 10 overnight accommodation cabins. 4. PRELIMINARY CONDOMINIUM MAP, Lot 3, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. Construction of 7 overnight accommodation cabins. 5. PRELIMINARY CONDOMINIUM MAP, Lot 4, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. Construction of 7 overnight accommodation cabins. 6. PRELIMINARY CONDOMINIUM MAP, Lot 5, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. Construction of 5 overnight accommodation cabins. There being no testimony, it was moved and seconded (Newsom/Jeffrey-Clark) Planning Commission Consent Items #1 through 6 be approved, and it passed unanimously.
Board of Trustees - May 14, 2002 - Page 3 2. ACTION ITEMS: 1. PUBLIC HEARING: NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FILED BY JOSE "TRINI" GONZALES-RUIZ, dba CASA GRANDE MEXICAN RESTAURANT, 210 E. Elkhorn Ave., Units 206 and 220. Mayor Baudek opened the public hearing and reviewed procedure. Town Clerk O'Connor presented the Application, confirmed that all documents are in order and that no communications have been received regarding this application. Priscilla Lujan served as Mr. Gonzales-Ruiz' interpreter and both were introduced. As there was no further testimony, Mayor Baudek closed the public hearing. Trustee Bafker cautioned the Applicant against selling liquor to minors and adhering to Liquor Laws. Trustee Habecker questioned whether the need of an interpreter for this hearing could cause any problems in explaining rules and regulations to the Applicant's clientele, and the Mr. Gonzales-Ruiz explained that his spouse does speak English and he assured the Board they will comply with all liquor regulations. As there was no opposition, Mayor Baudek closed the hearing. Finding that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Habecker/Barker) the Hotel and Restaurant Liquor License filed by Jose T. Gonzales-Ruiz, dba CASA GRANDE MEXICAN RESTAURANT BE APPROVED, and it passed unanimously. 2. FRIENDS OF STANLEY HALL AGREEMENT - MOTION TO APPROVE/DENY. Town Administrator Widmer reviewed the Agreement whereby FOSH would transfer $475,435* to the Town for use in the promotion and development of cultural and performing arts within the Estes Valley. Pertinent points of the Agreement were reviewed, and staff confirmed that this gift is exempt from TABOR funds. Bennett Penn/FOSH Representative congratulated the Board on the new room and provided background information leading up to this Agreement. It was moved and seconded (Newsom/Doylen) the Agreement between the Friends of Stanley Hall, Inc. and the Town be approved, and it passed unanimously. 3. EMPLOYEE HOME OWNERSHIP PROGRAM - MOTION TO APPROVE/DENY. Pursuant to previous Town Board action, Assistant Town Administrator Repola updated the Trustees on this program and reviewed employee survey results: of all respondents, 92% currently live within the area; 75% own their home; of the 25% that live outside the defined area, four reside in the Loveland area, and one in Ft. Collins. Trustee Newsom: questioned how employees currently renting Town housing would be affected, and Ass't. Repola responded that as their lease expires, the units would most likely be made available for this program. Trustee Jeffrey-Clark questioned how many other Colorado municipalities utilize a similar program, and staff responded Commerce City and Summit County currently have programs in place, and other mountain communities provide housing subsidies. Trustee Habecker stated that the proposal includes Town rental fees that are $150 lower than market value, the Town would contribute $150, and the employee would contribute up to $95 every two weeks, thus the Town is subsidizing $350/mo., for a yearly expenditure of $3,600/yr. for the Town. There were no audience comments. Mayor Baudek noted that it is critical to retain good employees. Trustee Doylen stated that the Town's ability to provide services depends on the people who work here, and that the Estes Park Housing Authority is attempting to assist in the affordable housing market. It was moved and seconded (Gillette/Doylen) the Employee Home Ownership Program for Town employees be approved. Trustee Habecker stated he does not support the program, as, in his opinion, this proposal is not the proper method. If the Town supports a housing a program, such should be funded and not tied into the Town's
Board of Trustees - May 14, 2002 - Page 4 housing units. Trustee Barker noted his support, cautioning that prior to broadening the program, any affect be reviewed upon the market rate. Staff commented that the only limit to participation is what the Town believes it can afford in the annual budget, and requested that if the Trustees support the 'program in concept, they give staff flexibility to implement the program. Additionally, there is no rdason the program must be tied into current renters, and confirmed that this program is intended as an employee incentive. Concluding all testimony, the motion passed by the following votes: those voting "Yes" Trustees Barker, Doylen, Gillette, Jeffrey-Clark, and Newsom. Those voting "No" Trustee Habecker. 4. APPOINTMENT OF JOAN L. SAPP TO THE KNOLL CITIZEN'S ADVISORY COUNCIL. Mayor Baudek requested approval to appoint Joan Sa® to said Council. Ms. Sapp is the fourth citizen member. It was moved and seconded (Barker/Gillette) Joan L. Sapp be so appointed, and it passed unanimously. 5. TOWN ADMINISTRATOR'S REPORT. 0 A. Town Board Room. Administrator Widmer expressed his appreciation to Co-Team Leaders - Linnane and O'Connor for managing the remodeling project; Sievers who managed construction; Kraft and Matzke who managed the AV; Channel 8 staff who have trained to operate the equipment; Charter Communications for installing the cable; Roger Thorn and Joe Calvin/Thorp Assoc. for their architectural services, and to Randy DiMario/Heath Const. for the fine construction crew. B. Sales Tax Report. March statistics are down 9%- from '01, and year- to-date figures indicate a 9.9% decrease' from '01. In factoring-in December statistics, revenues are down approximately 8%. This downward trend is evident across the state, and this trend will affect the ratcheting affect relative to TABOR and the Reinvestment Fund. C. False Alarm Incidents. Rdported on two potential bio-hazard incidents that occurred on Sunday evening when a citizen brought a suspected substance (potentially anthrax) to the Municipal Building. The substance was tested with negative results, and praise was given to the Fire and Police Departments and the Loveland HazMat Team for their emergency response and superior action. There was no threat to humans or the building. If a suspicious substance is found, citizens are encouraged to leave the substance alone and call 911. Mayor Baudek: thanked Thorp Associates and Heath Construction for their work on the Board Room. There being no further business, Mayor Baudek adjourned the meeting at 8:10 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 16, 2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 16~h day of May 2002. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: Chairman Barker and Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Facilities Manager Sievers, Fire Chief Dorman, Deputy Clerk van Deutekom Absent Trustee Gillette Chairman Barker called the meeting to order at 8:04 a.m. PRESENTATION OF PETITION FOR AN EMERGENCY ROAD CONNECTION AT PAWNEE MEADOWS SUBDIVISION - ED McKINNEY. Ed McKinney presented a letter and petition requesting construction of a non-paved emergency access connection between Cherokee Dr. and Pawnee Dr. The letter was made a part of the record by reference thereto. Director Linnane reported that all of the subdivisions west of the proposed connection point have two access roads in public right-of-way, which is in accordance with engineering standards and Town policy for new subdivisions. This third requested access point would improve an already acceptable access condition, therefore, staff 2 does not recommend a connection financed by public funds. The use of public funds to build a roadway creek crossing that Town policy has established to be the responsibility of the private development (in this case Pawnee Meadows Subdivision), will set precedence for future development. The developer will automatically be · required to make the connection upon development of the subdivision. Chief Dorman confirmed that the Fire Dept. requires that roads be 14' wide and constructed of all surface and all weather materials. He indicated that private matching funds are available through the Forrest Service to aid in road construction. Other areas discussed include: historical and emergency access, wetland crossing, ISO ratings, and Special Improvements Districts. Due to the absence of Trustee Gillette, the Committee continued this item to the June 20* meeting prior to issuing a recommendation. RIVERSIDE DRIVE/SUNDANCE CENTER CONDOMINIUM PROJECT - PARKING REQUEST. Director Linnane explained that the Sundance Center has converted a portion of its building into 12 condominium dwelling units. Since adequate parking space is not available onsite, the owner is requesting use of the Confluence Park parking lot as permanent parking for the 12 condos. It should be noted that the Town currently has a team researching the downtown-parking situation and the status of all parking lot time limits may be subject to change in the future. Spencer Smith/Sundance Center spoke in support of this request and explained their projected tax revenues and proposed changes to the property. Following all discussion, the Committee denied the request to allow Sundance Center use of the Confluence Park parking lot as permanent parking for the 12 condos. Chairman Barker noted that parking is a major component of the
RECORD OF PROCEEDINGS . Public Works Committee - May 16, 2002 - Page 2 Transportation Study, it is taken very seriously, and is currently being studied by the Transportation Study Team. FALL RIVER TRAIL PROJECT AND REPORT ON NEIGHBORHOOD MEETINGS. Director Linnane reported that the Fall River Trail Concept Plan was presented at a community meeting February 21St. Following that meeting, Cornerstone EnOineering contacted Castle Mountain Lodge, Inn on Fall River, Black Hawk Lodge, and Ponderosa Lodge to address their individual design concerns. Items discussed include: state highway minimum specifications, road separation, trail encroachment and alignment, and landscaping. Anthony Ricardo/West Park Shopping Center questioned plans to decrease the size of the Centefs driveway openings during the Trail project. Director Linnane confirmed that the Town does not have plans to decrease the openings; however, CDOT will make the final decision. I $ Cost of the entire project, from the proposed Performance Park to the Rocky Mountain National Park boundary, is estimated to be approximately $2 million. The project must be phased with the number of 'phases estimated at 5-10, depending upon future funding. The 2002 Community Reinvestment Fund contains $295,000 budgeted for design and construction of the first phase. Cornerstone Engineering submitted a Design and Construction Management Scope of Services at a cost of $28,046. The Committee recommends approval of the Phase I Design and Construction Management Scope of Services in the amount of $28,046 submitted by Cornerstone Engineering. GLACIER WATER PLANT - REQUEST AUTHORIZATION TO PURCHASE FILTER MEDIA MATERIAL. The 2002 Budget includes $220,000 to remodel the Glacier filter building to include the filter media replacement, and the remodel must be completed by April 1, 2003 to meet upcoming regulations. Due to expected delivery delays, it is necessary to place the order as soon as possible. The following media replacement bids were received: Misco $35,901.90 Fairmont $31,189.91 WAACO $25,486.00 The Committee recommends approval of the material purchase from WAACO at a cost of $25,468. PARKS DEPT. SCADA PROJECT - REQUEST APPROVAL TO PROCEED WITH INSTALLATION OF THE THIRD PHASE. The SCADA system allows one person to program, operate, and monitor the Town's irrigation systems from one computer centrally located at the Park Shop. All equipment ' will be supplied by L.L. Johnson and installed in-house at a cost of $24,309.66. The tentative schedule for Phase Ill installation begins June 17, 2002 and is to be completed by July 12, 2002. The budget includes $25,000 (Conservation Trust Fund). The Committee recommends approval to proceed with installation of the third phase at a cost of $24,309.66 as outlined above. BOARD ROOM PROJECT - REQUEST APPROVAL OF CHANGE ORDERS. Director Linnane presented the following change order requests totaling $3,393: I Twenty-eight additional staff and committee member name signs - $1,612 k Two additional staff table microphones - $878. ) ADA retrofits to the existing restrooms adjacent to the Board Room - $903.
RECORD OF PROCEEDINGS - Public Works Committee - May 16, 2002 - Page 3 0 ' The Community Reinvestment Contingency Fund for the Board Room can accommodate the additional cost. The Committee recommends approval of the change order requests as presented. 2002 STREET IMPROVEMENT PROJECT - REQUEST APPROVAL TO PROCEED WITH BIDDING THE OVERLAY PORTION AND PROCEED WITH CHIP SEAL. ETC. Director Linnane explained the work that will occur throughout the year to provide surface improvements to the asphalt infrastructure, such as patching, chip seal & slurry seals, overlaying, rebuilding, striping, and traffic calming devices. The 2002 Budget contains $300,000 for the annual Street Improvement Program. The Committee recommends staff be authorized to bid the project as outlined below returning to the Committee for further action. 1. Patching: solicit prices, award and complete by July, $10,000 2. Chip & Slurry Seal*. purchase from A-1 & I.P.P. at 2000 prices and complete in June, $80,000 3. Overlay Daving: bid in May, PWC in June, construct in September-October, $162,000 48. Rebuild: a portion of Big Horn Dr. in partnership with EPSD & Water Dept., $8,000 4b. Rebuild: a portion of East Riverside Dr. is in partnership with a capital river-wall project and a water department project, construct in the fall, $40,000 Replace curb & gutter and sidewalk, $10,000 (Street maintenance funding) Design scope ($10,687.50) from Van Horn is to be paid by the (Water Department funding) 5. Striping: purchase from United Rentals (1997 prices), install in May and October, $10,000 6. Traffic Ca/men construct asphalt Speed-Table on Summit Dr., $5,000 TOTAL $305,000 Locations and quantities may change to remain within the budget and avoid utility company construdions conflicts. REPORTS. Prospect Ave./Stanley Circle Dr. Road Connection Pro~ect. Andrew Wills/Estes Park Medical Center briefed the Committee on the April 10 public meeting regarding the Hospital's requested roadway extension and discussed concerns raised by citizens in attendance. Audience comments were heard from: Mark Igel/168 Stanley Circle; Brenda Reins/165 Stanley Circle; Byron Hall/161 Stanley Circle. Items discussed include: drainage, traffic patterns and studies, access points, notification of public meetings, safety hazards, and signage. Chairman Barker noted that additional public meetings would be beneficial prior to final consideration of the Hospital's request for this road extension and requested that this item be placed on the June 20th meeting to provide a forum for additional citizen input. There being no further business, Chairman adjourned the meeting at 10:14 a.m. j 92**40£:u&.triL Rebecca van Deutekom, CMC, Deputy Town Clerk
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RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 23,2002 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 23rd day of May 2002. Committee: Chairman Doylen, Trustees Barker and Habecker Attending: Chairman Doylen and Trustee Habecker Absent Trustee Barker . Also Attending: Assistant Town Administrator Repola, Directors Hinze, Joseph, Kilsdonk, Manager Marsh, Engineering Secretary Laurie Button Chairman Doylen called the meeting to order at 8:00 a.m. SPECIAL EVENTS DEPARTMENT A. Action item: Request for use of Bond Park, Park Lane, Children's Park Parking Lot for Centennial Car Show August 22,2003 Direttor Hinze reported that four groups (the Town Special Events Department, Stanley Museum, Classic Car Club and Vintage CAr Club) are working together to organize the "Centennial of Automobile Tourism." This event will celebrate a century of automobile tourism in Estes Park and is scheduled to take place the week of August 18th. Each car club will handle its own registrations, as well as schedule its own events. There is, however, a combined show planned which will j be free and open to the public from noon to 4 p.m. Friday, August 22nd. As many as 250 cars are expected to participate. The request being made is to use Children's Park Parking Lot, Bond Park and to close Park Lane on the north side of the park for this event. Director Hinze reported that the Police Department has no objection to closing Park Lane, but feels the Municipal Parking Lot is a better location. The Special Events Department feels this event would enhance the Town's fall shoulder season and could possibly be an event carried on by the Department in future years. With the car groups managing their own registrations, etc., this would be an easy way to gauge the potential of car-related events in this area. Director Hinze reported that the Special Events Department believes the areas proposed in the request or the Municipal Building/Library Parking Lot would be the best locations. The Parks Department cautions that there will undoubtedly be some cost for sod/irrigation repairs and strongly suggests another venue. However, if the request is approved, Parks ·Department Staff would like to make the decision as to how cars would enter and exit Bond Park. In addition, Staff would like to limit cars to certain areas. Dick Brown spoke representing the car enthusiasts. Mr. Brown emphasized that this is truly an historical event as these three car clubs have never before worked together to organize a car show. He also said the show will receive national publicity and as a result, this is an opportunity to establish Estes Park as a destination for such events. This particular show, he said, will bring together the "crame de le crame" of vintage cars ranging from Stanley Steamers to Packards , and Rolls Royces. Trustee Habecker asked what would happen if the number of cars taking part
. ~ RECORD OF PROCEEDINGS Community Development Committee - May 23,2002 - Page 2 turned out to be significantly greater than the preliminary estimates. Mr. Brown explained that each of the three car clubs has set limits as to how many registrations will be accepted. Two-hundred-fifty should be the maximum number of cars. The Committee recommends approval of the event, with the location to be determined following the canvassing of adjacent business owners. Mr. Brown offered to work with the Special Events Department in this process. The resulting input will be reviewed at the June Community Development meeting. B. Jazz Festival - Evaluation Report Director Hinze reported that 4,500 people attehded the 2002 festivities, making this year's Jazz Fest the best-attended in its 10-year history. One of the reasons for this year's success was the outstanding entertainment schedule arranged by event manager Max Wagner. Highlights included Denver's Hazel Miller and Javon Jackson from New York. Great weather, as well as excellent print and radio advertising also enhanced attendance figures. There seemed to be a good mix of people in attendance both from in-town and out-of-town. Galleries participating in the Art Walk indicatEd that they hid good traffic throughout the weekend. Poppy's Pizza & Grill was the sole sponsor this year. The restaurant staff shuttled food to Bond Park, aclding to the success of the event. Director Hinze reported ~that there continues to be good growth potential for this event, as long as sponsors and funds are availableto provide popular bands and entertainers. In addition, galleries need to continue to be involved and provide special shows and artists. C. Terrv Tiernev Letter Director Hinze introduced Terry Tierney of 621 Aspen Avenue to the Committee. Mr. Tierney has spoken with Jeff Sigler, outlining his concerns about the level of , noise broadcast from the Fairgrounds during special events. Subsequently, Director Bob Joseph invited him to attend this Community Development Committee meeting. Mr. Tiemey told the Committee that this is a perennial problem and he decided to voice his feelings after hearing about the series of rodeos that will take place at the Fairgrounds during June. Director Hinze pointed out thatthe rodeos in June will use the in-house system, rather than the larger, leased public address system mounted on the north side of the arena during the Rooftop Rodeo. Following a discussion about possible alternative speaker positioning, Trustee Habecker suggested that money be allocated for an acoustical engineer to perform an evaluation of the Fairground's sound system. Trustee Doylen noted it was unlikely such a study would be completed by this year's rodeo, but that the Committee would definitely continue to examine this issue. D. Christmas Parade Update Director Hinze reported with regret that Christmas Parade Director Connie Boschen has opted not to renew her contract with the Town. Mrs. Boschen has directed the parade for the past 13 years, but recently moved to Florida and has decided to step down from her position. There will be a public announcement in local newspapers next week. The search for a replacement is currently underway. It was suggested that Mrs. Boschen's many. contributions be acknowledged during
RECORD OF PROCEEDINGS Community Development Committee - May 23,2002 - Page 3 a Town Board meeting. ADVERTISING POLICY COMMITTEE. A. Requests for Information. 1. Manager Peter Marsh reported to the Committee that total requests for information as of April 30, 2002 were 25,220 or down by 0.75%, a minimal amount. E-mailed requests for information as of that same date were 6,116 or up by 23.88% over this same period last year. The number of informational calls (800 number calls) received as of March 31, 2002 totaled 7,081. That number is down 23.07% compared to last year at this time. Manager Marsh was pleased to report that inquiries from residents of the Midwest seems to be rebounding; they are up about 8% this year. By comparison, Front Range and Colorado inquiries are definitely down from last year's pace. 2. Manager Marsh reported that the Town has experienced erosion in its ability to accurately track magazine counts. To overcome that difficulty, the Advertising Department has revised its web response coding to include 24 new domains. The new coding begins with www.estes2,com and continues through www.estes26.com (skipping www.estesl.com and www.estes13.com). Under the new plan, each magazine will carry its own particular code, thus allowing a much more accurate means to track ad responses. It is hoped that the new set-up will be in place between the first and 15th of June. All fall ads will carry the new codes. 3. Manager Marsh provided an assortment of recent advertising examples for the Committee's examination, including the Town's quarterly insert. That insert appeared in six Front Range daily newspapers on May 5th. The Advertising Department is currently directing the bulk of its attention to the 13-state Midwestern tourism market. Short-term booking and last-minute travel decisions are also areas targeted by current advertising. SENIOR CENTER. A. Request for Irrigation Bid Approval. Item withdrawn. COMMUNITY DEVELOPMENT COMMITTEE MEETING SCHEDULE. Assistant Town Administrator Randy Repola presented Staffs recommendation that the Community Development Committee and the Public Safety Committee exchange future meeting dates. The Public Safety Committee currently meets the first Thursday each month, while the Community Development Committee meets on the fourth Thursday. Under the current meeting calendar, Community Development does not meet in November or December. It was felt a change was necessary due to the fact that the departments within the Community Development Committee rotate their attendance. As a result, it would be possible for a department to not make a report between October and January under the current schedule. When asked if the Public Safety Committee would expedence problems by not meeting in November or December, Assistant Administrator Repola reported that Public Safety Committee Chair Stephen Gillette did not feel it would cause any difficulties. It was reiterated that, when absolutely necessary, action items can be taken directly to the
RECORD OF PROCEEDINGS Community Development Committee - May 23,2002 - Page 4 Town Board for approval. Trustees Doylen and Habecker approved the recommendation for the Community Development Committee to begin meeting at 8 a.m. on the first Thursday of each month, beginning in June. Under the new arrangement, the Community Development Committee will meet on Thursday, June 6th, while the Public Safety Committee will meet Thursday, June 27th. Due to the fact that the first Thursday in July falls on the Fourth of July, there will be no Community Development Committee meeting ' that particular month. Chairman Doylen asked that Department Heads submit stapled, written reports to the Committee in place of the July meeting. There being no further business, Chairman Doylen adjourned the meeting at 8:50 a.m. 4££L, Sup~- Laurie Button, Engineering Secretary
ESTES INVESTORS, LLC. May 21, 2002 Mr. Bob Joseph Director Community Development Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Wildfire Ridge Development Agreement Mr. Joseph, Estes Investors, LLC purchased the property known as Wildfire Ridge on April 26,2002. The Estes Park Housing Authority and WF Investors, LLC. agreed to form Estes Investors, LLC, with the intent to develop the Wildfire Ridge site with the existing in-place Development Agreement. Estes Investors, LLC as the current owner o f the site, is requesting the Town Trustees to grant an extension of the existing Development Agreement to December 31, 2002. Estes Investors, LLC has commenced work on the pre-development phase of this development and is anticipating applying for building permits prior to year end. Please place this request on the next available Town Board Meeting agenda. Sincerely, ~40~ MA - /7 Susan L. Doylen /Ul«L Estes Park Housing Authority, Manager Estes Investors, LLC., % Estes Park Housing Authority, P.O. Box 1200 Estes Park, Colorado 80517 (970-577-3730) (fax 970-586-0249)
Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director Date: May 8,2002 Subject: Statement of Compliance with HB 01 S2-1006 Concerning Mandatory Adoption of Local Government Master Plans Background. This resolution is in response to the passage and enactment of HB 01 S-1006 which requires certain counties and municipalities to adopt master plans that comply with C.R.S. 30-28-106, et seq. and C.R.S. 31-23-206, et. seq. respectively. The resolution, which is a model resolution drafted by the Colorado Municipal League and Colorado Counties, Inc., certifies compliance with both the master plan requirement and inclusion of a recreational and tourism element of the master plan. Budget. None. Action. Approval of the resolution.
. RESOLUTION 12-02 DECLARING THE ESTES PARK BOARD OF TRUSTEES STATEMENT OF COMPLIANCE WITH HB 01S2-1006, CONCERNING THE MANDATORY ADOPTION OF LOCAL GOVERNMENT MASTER PLANS. WHEREAS, in the Second Extraordinary Session of 2001, the Colorado General Assembly passed HB 01S2-1006, requiring certain municipalities and counties to adopt master plans, also know as comprehensive plans, for the cfevelopment of their communities; and WHEREAS, HB 01 S2-1006 also requires that each such plan contain a "recreational and tourism element," pursuant to which the municipality "shall indicate how it intends to provide for the recreational and tourism needs of residents of the municipality and visitors to the municipality through delineated areas dedicated to, without limitation, hiking, mountain biking, rock climbing, skiing, cross country skiing, rafting, fishing, boating, hunting, and shooting, or any other form of sports or other recreational activity, as applicable, and commercial facilities supporting such uses;" and WHEREAS, the Town of Estes Park adopted a comprehensive plan on December 17, 1996, entitled the "Estds Valley Comprehensive Plan," dated November 8, 1996 also known as the "Estes Park Directions and the Future Land Use Plan" dated December 16,1996; and WHEREAS, the Town's plan addresses the recreation and tourism requirement of HB 01 S2-1006 in the following manner: Chapter 4 of the plan, Land Use, provides accommodations and tourist zoning for to support the existing and future expansion of the tourism industry in Estes Park. Chapter 5 of the plan, Mobility and Circulation, contains a long range plan for hike and bike trails. Chapter 6 of the plan, Community Wide Policies, establishes policies encouraging outdoor public open spaces, developing a comprehensive and integrated trail system throughout the Estes Valley, extending the downtown Riverwalk, encouraging linkages between the Rocky Mountain National Park and the Town, developing ecotourism, and sustaining and supporting the existing tourism industry and marketing programs. Chapter 7 of the plan, Action Plan, identifies actions such as establishing an open space and preservation funding management program, developing a Rocky Mountain National Park signage/information system, implementing a traveler information system, developing a Valley-wide trail
system, completing Riverwalk (west), expanding Bond Park, creating a link from East Elkhorn to the Lake Path, preparing and implementing the Knoll master plan, and acquiring land for Big Thompsoh open space. and WHEREAS, this information provided in the Town's existing plan describes how the Town intends to provide for the recreational and tourism needs of both residents of the Town and visitors to the Town. NOW, THEREFORE, BE IT RESOLVED by the Board'of Trustees of the Town of Estes Park, Colorado, that: 1. The' Town hereby finds and declares that it is in compliance with the requirements of HB 01 S2-1006 requiring a recreation and tourism element -- in its master or comprehensive plan. r - INTRODUCED, READ ANDADOPTED by the Board of Trustees this day of , 2002. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
MEMO TO: Mayor John Baudek, Board o f Trustees FROM: Gregory A. White DATE: May 14, 2002 RE: CBT Project - Colorado River Water Conservation District BACKGROUND: The Colorado River Water Conservation District (the "River District") was formed in 1937 for the purpose of protecting the water resources of the Colorado River Basin for the Western Slope. In October of 2000, the River District wrote the US Bureau of Reclamation concerning operation of the Colorado Big Thompson Project ("CBT Project") by the Bureau of Reclamation and the Northern Colorado Water Conservancy District. The River District alleged that the CBT Project was being operated in violation of State and Federal Law because of the District's non-charge program, failure to maximize utilization of its East Slope water rights, and failure to provide adequate peak flows for the endangered species in the Colorado River on the Western Slope. Accompanying that letter was a detailed engineering study commissioned by the River District of the CBT Project which indicated that an average yield of between 41,000 acre- feet and 56,000 acre-feet per year were being illegally diverted from the Colorado River by the Bureau of Reclamation and the Conservancy District in their operation of the CBT Project. In October 2001, the Bureau of Reclamation responded to the allegations raised by the River District. The Bureau's response concluded that the current operation of the CBT Project was prudent and consistent with governing legal authorities. On April 17, 2002, the Board of Directors of the River District authorized litigation challenging the Bureau of Reclamation's operations of the CBT Project. Prior to the October 2000 letter to the Bureau, the River District also brought up concerns with the integrated operations of the Windy Gap - CBT Project including the in-lieu borrowing policy of that Project. Although the Windy Gap integrated operations are not now the subject of litigation by the River District, this issue has been raised by the River District in past correspondence to the Conservancy District. The Town of Estes Park's water supply is dependant on the CBT Project and the Windy Gap Project. Future projections for the availability of water for use in the Estes Valley are based upon historical operation of the CBT Project and the integrated operations, including in-lieu borrowing, of the Windy Gap - CBT Project.
. Any litigation which attempts to effect or change the historic operations of the CBT Project is a threat to the Town of Estes Park's water system. Any reduction in the overall yield of the CBT Project will include a reduction of the Town o f Estes Park's allotment o f the CBT Project. All issues regarding East Slope diversion of Western Slope water are not only subject to litigation in Federal Court, but also are political in nature. It is important for the individual allotees of the CBT Project and the Windy Gap participants to vigorously object to the River District assertions and tactics. RECOMMENDATIONS Attached to this memorandum is a proposed letter to the Bureau of Reclamation supporting its stance in this matter. Also, attached are proposed letters to current and potential Federal and State Legislators which represent the Estes Valley. It is my recommendation that the Town Board authorize the Mayor to execute these letters.
. May 14, 2002 SENATOR ALLARD Dear Senator Allard: Enclosed please find a copy of a letter from the Town of Estes Park to the U.S. Bureau of Reclamation. We believe the letter is self-explanatory. As our elected representative in the Senate of the United States, you are well aware of reliance by allotees of the Colorado Big Thompson Project on the continued historic operation of the Project and the yield from those historic operations. The Colorado River Water Conservation District has entered into a course o f action which threatens the future delivery of water from the Colorado Big Thompson Project to its allotees. This course of action by the River District is unfounded. As you are well aware, the South Platte Basin, through the integrated operations of.the various projects in that basin, the administration of the State of Colorado, and cooperatioR among all water users and suppliers, efficiently and prudently uses its available water supplies. The Town of Estes Park, as one of those water users, requests that you do what is necessary from your position to ensure that the Town of Estes Park, and all allotees and water users o f the Colorado Big Thompson Project continue to receive the water that those allotees and water users have historically received. Thank you for your assistance and consideration in this matter. Very Truly Yours, Mayor John Baudek
, . May 14, 2002 JOHN W. I<EYS, III, COMMISSIONER U.S. BUREAU OF RECLAMATION 1849 C STREET NW MS W1000 WASHINGTON, DC 20240 Dear Commissioner: The Town of Estes Park is an allottee of the Colorado Big Thompson Project. The Town's delivery of water to its consumers in the Estes Valley is predicated upon the continued historic operation of the Colorado Big Thompson Project. The Town of Estes Park is the sole domestic water provider for the entire Estes Valley except for several small private water systems. The Town's water system, including all future projections for water delivery, is based upon its current CBT allotment and participation in the Windy Gap project. The future raw water needs for the Town's water system have been based upon the historical yield of the CBT Project. The Town has reviewed the letter dated October 6,2000, from the Colorado River Water Conservation District to you and your reply of October 12, 2001. The Town wholeheartedly agrees with the conclusions set forth in your October 12, 2001 letter regarding the CBT Project operations and disagrees with the River District's assertions in its October 6, 2000 letter. The Town has recently been made aware of the decision by the River District to institute litigation concerning the assertions made by the River District as contained in the October 6, 2000 letter. The Town urges the Bureau of Reclamation to resist any attempts by the River District to alter the historic operations of the CBT Project. A reformatting of the operations of the CBT Project would most likely result in reduction of the historic yield of the CBT Project. This reduction in CBT water would severely impact the delivery of water to the residents of the Estes Valley.
Once again, the Town of Estes Park urges the Bureau to continue the current operations of the CBT Project and vigorously defend against any attempt of the River District to cease or compromise those operations. I f you need anything further, please do not hesitate to call. Very Truly Yours, Mayor John Baudek CC: Maryanne, Bach, Regional Director Brian Person, Area Manager, Easter Colorado Eric Kuhn, General Manager, River District Eric Wilkinson, NCWCD