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Home My WebLink AboutPACKET Town Board 2002-02-26Prepared 02/21/02 The Mission of the Town of Estes Park is to plan and provide reliable, high- value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 26,2002 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Study Session minutes dated February 11, 2002, and Town Board minutes dated February 12, 2002. 2. Bills. 3. Committee Minutes: A. Light and Power, February 14, 2002: 1. Baldpate-Big Owl Three-Phase Upgrade & Big Thompson Three-Phase Conversion - Approval of construction contract with Hamlin Electric, $758,935.65. 2. Fall River Hydro Plant - Approval of bridge purchase and additional site work, Continental Bridge, $34,000. B. Public Works Committee, February 21, 2002: 1. 2000/2001 Water Loop Projects - Approval of Change Orders, $20,082. 2. Municipal Building Receptionist Areas/Completion of alarm system - Approval of expenditure, $10,600. 3. New Board Room Voting System - Approval of Change Order, $7,400. 4. Resolution #5-02 - Set public hearing date of March 26, 2002 to consider New Hotel and Restaurant Liquor License Application filed by Fiesta Mexicana, Inc., dba FIESTA MEXICANA V, 222 E. Elkhorn Ave. (El Centro Building). 1 Continued on reverse side 2. ACTION ITEMS: 1. ESTES VALCEY LAND TRUST - LETTER AGREEMENT & OPEN SPACE AGREEMENT FOR THE KNOLL PROPERTIES. Town Administrator Widmer. 2. TREE BOARD - ANNUAL REPORT. Street Supt. Speedlin. 3. ESTES PARK URBAN RENEWAL AUTHORITY - PRESENTATION OF 2002 PROPOSED WORK PROGRAM. EPURA Chairman Putney, and Executive Dir. Smith 4. ESTES PARK VOLUNTEER FIRE DEPARTMENT - ANNUAL REPORT. Fire Chief Dorman. 5. TOWN ADMINISTRATOR'S REPORT. 6. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Prepared 02/21/02 The Mission of the Town of Estes Park is to plan and provide reliable, high- value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 26,2002 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Study Session minutes dated February 11, 2002, and Town Board minutes dated February 12, 2002. 2. Bills. 3. Committee Minutes: A. Light and Power, February 14, 2002: 1. Baldpate-Big Owl Three-Phase Upgrade & Big Thompson Three-Phase Conversion - Approval of construction contract with Hamlin Electric, $758,935.65. 2. Fall River Hydro Plant - Approval of bridge purchase and additional site work, Continental Bridge, $34,000. B. Public Works Committee, February 21, 2002: 1. 2000/2001 Water Loop Projects - Approval of Change Orders, $20,082. 2. Municipal Building Receptionist Areas/Completion of alarm system - Approval of expenditure, $10,600. 3. New Board Room Voting System - Approval of Change Order, $7,400. 4. Resolution #5-02 - Set public hearing date of March 26, 2002 to consider New Hotel and Restaurant Liquor License Application filed by Fiesta Mexicana, Inc., dba FIESTA MEXICANA V, 222 E. Elkhorn Ave. (El Centro Building). 1 Continued on reverse side 4 2. ACTION ITEMS: 1. ESTES VALLEY LAND TRUST - LETTER AGREEMENT & OPEN SPACE AGREEMENT FOR THE KNOLL PROPERTIES. Town Administrator Widmer. 2. TREE BOARD - ANNUAL REPORT. Street Supt. Speedlin. 3. ESTES PARK URBAN RENEWAL AUTHORITY - PRESENTATION OF 2002 PROPOSED WORK PROGRAM. EPURA Chairman Putney, and Executive Dir. Smith 4. ESTES PARK VOLUNTEER FIRE DEPARTMENT - ANNUAL REPORT. Fire Chief Dorman. 5. TOWN ADMINISTRATOR'S REPORT. 6. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. , 2 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 11, 2002 Minutes of a Regular meeting of the TOWN BOARD STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 11 th day of February, 2002. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom Attending: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark Absent: Trustee Newsom Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Director Joseph, Planners Shirl< and Chilcott, Building Official Birchfield, and Deputy Town Clerk van Deutekom Mayor Baudek called the meeting to order at 3:00 p.m. ESTES VALLEY DEVELOPMENT CODE - DISCUSSION. A. Floor Area Ratio (FAR). Director Joseph presented proposed revisions to the Floor Area and Impervious Coverage Ratios. The upward adjustments will permit more effective utilization of the limited area zoned for commercial purposes without compromising the basic goal of protecting the character of the Estes Valley. Examples of accommodations, multi-family, commercial developments were reviewed and discussed. It is evident that certain developments appear denser than they actually are and building aesthetics play an important role in construction appearance. Discussion regarding the degree of importance placed on Floor Area Ratio vs. Impervious Coverage ensued. Trustee Habecker explained current restrictions (i.e., setbacks, impervious coverage, steep slope reductions, ridge line protections, grading and site disturbance standards, landscaping requirements, district boundaries, street front landscaping requirements, wetlands, etc.) and questioned the necessity of FAR requirements, suggesting that FAR restrictions be eliminated from the Code. Director Joseph noted that regulations are designed to prevent poor development and previous Codes did not include FAR requirements for multi-family. FAR is a more meaningful number than units per acre or density formulas alone. Consensus was reached to instruct staff to begin the process to consider amending the EVDC to eiminate FAR requirements from the Code and allow staff leeway in determining Impervious Coverage ratios. B. Block 11 EVDC Code Changes - Discussion. Director Joseph presented amendments to Code that address and correct errors and omissions that have surfaced after work with the Code. Other revisions clarify and modify existing Code provisions to produce standards that are more workable. The following sections were reviewed: Family Home Day Care (Â§13.3 Definitions of Words, Terms, and Phrases) Appendix D: Road Design and Construction Standards (11.C Private Streets and Driveways) Enforcement Procedures (Â§12.7 Enforcement Procedures) RECORD OF PROCEEDINGS p Town Board Study Session - February 11, 2002 - Page 2 Private Open Area Set-Aside and Minimum Lot Size (Â§4.3C Density/Dimensional Standards; Â§4.3D Additional Zoning District Standards) Stream and River Corridor Setbacks (Â§4.3C Density/Dimensional Standards; Â§4.4C Density and Dimensional Standards; Â§7.6 Wetlands and Stream Corridor Protection - B., D., E.; Â§13.3 Definitions of Words, Terms and Phrases) Minimum Lot Sizes for Attainable Housing Development and Development of Steep Slopes (Â§4.3C Density/Dimensional Standards; Â§4.4C Density/Dimensional Standards) Condominium Process (Â§10.5H Condominiums, Townhouses, and Other Forms of Airspace Ownership) Barr'~s and Stables Maximum Size (Â§5.2 Accessory Uses) Attainable Housing (Â§11.4 Attainable Housing Density Bonus; Â§13.3 Definitions of Words, Terms and Phrases) Bed and Breakfast (Â§13.2C Use Classification/Specific Use Definitions and Examples) LOCAL PURCHASING POLICY - DISCUSSION. The Town of Estes Park has had a "Local Purchasing Policy" in effect since 1990. Staff researched purchasing preference policies by contacting Breckenridge, Durango, Ft. Collins, Loveland, Steamboat Springs, and the Colorado Municipal League. Pros and cons of purchasing policies were discussed. Research indicates that most municipalities do not use local-preference purchasing policies. The Town has three options in determining its stance on local-preference policies for purchases: 1. Maintain the current practice of providing a 2% local vendor preference. 2. Adjust the current preference up or down from 2%. 3. Eliminate the current 2% local-preference policy. Discussion was held regarding circumventing the system, use of professional services, and benefits of purchasing locally. Consensus was reached to maintain the current practice of providing a 2% local vendor preference. Staff was directed to adjust the $25,000 limit according to CPI limits. INTERNATIONAL BUILDING CODES - REVIEW BACKGROUND AND SCHEDULE. Building Official Birchfield presented the following strategy for adoption of the International Code: 1. Coordinate with Northern Colorado Building Officials to facilitate a regional and unified process for the adoption of the International Codes. 11. Coordinate with Larimer County Building Dept. to facilitate a process that provides consistency within Estes Valley. 111. Coordinate with local designers, builders, and contractors through a comprehensive outreach program of workshops, handouts, and checklists. IV. Coordinate with Town staff and Town Board. It was recommended to follow the same timeline and adoption of amendments as the County to maintain consistency. A proactive approach will be taken to educate designers/builders and other professionals during the process. Discussion was held RECORD OF PROCEEDINGS Town Board Study Session - February 11, 2002 - Page 3 regarding the make-up of a Board of Appeals, new fee schedule, workshop attendance, benefits of the International Code, ISO impacts, and creation of a Fire Code Review Committee. Consensus was reached to proceed with the proposed strategy. There being no further business, Mayor Baudek adjourned the meeting at 5:30 p.m. Rebecca van Deutekom, CMC Deputy Town Clerk V Town of Estes Park, Larimer County, Colorado, February 12, 2002 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 12th day of February, 2002. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated January 22,2002. 2. Bills. 3. Committee Minutes: A. Community Development, January 24,2002: Special Events Dept.: 1. Standard Agreements: Rky. Mtn. Miniature Horse Club, Colo. Arabian Horse Club, and Horse Conference. 2. Grandstand Lighting Bid, Estes Valley Electric, $7,754. B. Public Safety, February 7,2002: Police Dept. 1. Community Policing Philosophy. Fire Dept. 1. Community Dr., Woodstock Dr., & Manford Ave. - Street Closure for Colo. State Fire Fighters Assn. Convention Event, 06/21/02. 2. Fire Code Review Committee (establish). 4. Estes Park Housing Authority, December 12, 2001 (acknowledgment only). 5. Estes Valley Planning Commission, January 15, 2002 (acknowledgement only). 6. Re-Appointments: 4 Board of Trustees - February 12, 2002 - Page 2 A. Al Sager, Estes Valley Board of Adjustment, 3-yr. term, expiring 02/12/05. B. Ed McKinney and Ed Pohl, Estes Valley Planning Commission - Correcting previous terms from 3 to 4 years, expiring 12/31/04. C. Jim Banker and Jim Durward, Building Authority, 3-yr. terms, expiring 01/01/05. D. Sybil Barnes, Museum Advisory Board - Completing 4-yr. term of Jackie Johnson, expiring 01/01/03. It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION CONSENT AGENDA (Approval of): Rezonina. Lots 13 and 14, Block 8, Country Club Manor Addition. As there were no persons wishing to speak on this item, it was moved and seconded (Gillette/Habecker) Ordinance #3-02 rezoning Lots 13 and 14, Block 8, Country Club Manor Addition from R-Residential to RM Multi-Family be approved, and it passed unanimously. Mayor Baudek declared a 5-minute recess at 7:04 p.m. and acknowledged members from Boy Scout Troop 10 attending the meeting to earn their Communications Merit Badge. Mayor Baudek reconvened the meeting at 7:08 p.m. 2. ACTION ITEMS: 1. ESTES VALLEY DEVELOPMENT CODE, BLOCK 2 AMENDMENTS - JOINT PUBLIC HEARING BETWEEN LARIMER COUNTY COMMISSIONERS GIBSON, CH., BENDER, and RENNELS, and BOARD OF TRUSTEES. Mayor Baudek introduced Commissioners Gibson, Bender, and Rennels and opened the public hearing. Community Development Director Joseph reported that the revisions address and correct errors and omissions that surfaced after the first year and a half of experience working with the Code. Other revisions clarify and modify existing Code provisions to produce standards that are more practical. Trustee questions/comments were heard from Trustees Jeffrey-Clark, Habecker, Barker, and Mayor Baudek (how is the 100 vehicle trips/day monitored?; the EVPC conducted a minimum of four all-day sessions on - .Ii--- *I.--- -1--I-. these revisiohs-the CoBe- ii a-"Ii*irig" -documentfhow do property owners determine whether a drainage located on their private property is now regulated?; Bed & Breakfast-does the new regulation, defining accessory buildings, preclude a deck enclosure over a hot tub?). Director Joseph responded. an established industry standard is utilized to determine the number of vehicular trips/day; maps will be made available to any property owner to verify on-site drainage/streams; yes, the Code would preclude an enclosure of a hot tub as the regulation is intended to provide a consistent outward appearance in neighborhoods. County staff declined an opportunity to comment. Town Attorney White read Ordinance #2-02, applying only to the "municipal" portion of this public hearing. Public testimony was heard from Bill Van Horn who expressed his appreciation to the EVPC and staff for the process utilized in submitting the revisions; and commented on Table 4.3 and impact on multi-family lots with more than 10 dwelling units; Section 7.6 Wetlands and Stream Corridor-there is Board of Trustees - February 12, 2002 - Page 3 inconsistency pertaining to the setback and parking and such may cause a problem for the EVBOA. Speaking as a MacGregor Ranch Trustee, he expressed concern with Section 8 Barns and Stables Maximum Size-limiting barns to 2,400' does not function for a working ranch. Additional discussion followed on the definition of a driveway, with Dir. Joseph stating additional revisions with improved clarify are forthcoming. Town Attorney White stated that the MacGregor Ranch is not regulated by Section 8 as mentioned above. There being no further testimony, Mayor Baudek closed the public hearing. It was moved and seconded (Habecker/Newsom) Ordinance #2-02 be approved. Trustee Doylen requested staff provide an improved driveway definition and how it is applied. The motion passed unanimously. Applying only to the "county" portion of the public hearing, Commissioner Rennels moved the amendments be approved as presented, and it passed unanimously. Concluding Action Item #1, Mayor Baudek declared a 5-minute recess at 7:55 p.m. to allow Larimer County Commissioners an opportunity to depart. Mayor Baudek reconvened the meeting at 8:00 p.m. 2. ROCKY MOUNTAIN NATIONAL PARK TRANSPORTATION MANAGEMENT PLAN DRAFT ENVIRONMENTAL ASSESSMENT. In a memorandum dated February 7, 2002, Public Works Director Linnane and EPURA Director Smith briefed the Trustees on said Environmental Assessment that evaluates the environmental impact of the chosen alternatives (4) as established in Phases 1 and 2 of the RMNP Transportation Study. Alternative 2 (preferred by RMNP) appears to be the most effective balance of expenditure of public monies and improvement to the transportation system and it recommends a visitor management strategy. This strategy is also one of the most controversial aspects of the Plan. Town Board comments are due by the close of business 2/19/02. Discussion followed, and, as there were no public comments, consensus was reached for support of Alternative #2, with the understanding that concern be expressed in the Town's official comment letter on the "shuttle only access during peak periods" issue, and request that the Town be involved in the decision-making process. Town Administrator Widmer expressed his appreciation to Directors Linnane and Smith for their comprehensive report. 3. ESTES VALLEY LAND TRUST - LETTER AGREEMENT & OPEN SPACE AGREEMENT FOR THE KNOLL PROPERTIES (19.4 acres). Mayor Baudek noted that this item is a "discussion only item" this evening. If an agreement is reached, this item will be placed on the 2/26 Town Board meeting for action. Town Administrator Widmer briefed the Town Board on the background of these draft agreements, and encouraged the Board to revise said agreements as need be. The Open Space Agreement is intended to preserve and protect in perpetuity the Conservation Values of the site, and the following points were noted: Letter Agreement: k EVLT agrees to pay the entire remaining balance due "Beefit" from EPURA out of EVLT's private funds. 1 The Town will provide to EVLT an Open Space Agreement for property specified on Exhibit A. k EVLT will reimburse the Town for the first $50,000 of the actual costs and expenses incurred by the Town for and in connection with the construction of improvements (including fencing and signage) on the property contained in the Open Space Agreement. Permitted and Prohibited uses of the Open Space Agreement were also reviewed. The Town would be required to develop a Master Plan for the Board of Trustees - February 12, 2002 - Page 4 property, and said Plan must include public comment/input. The Plan may be updated, following the established public process, and the Town is allowed to establish rules/regulations. EVLT Director Jim White stated that the Knoll/Willows property is the most important open space remaining in the Town of Estes Park. EVLT will pay $210,000 (fixed price with Beefit), and the Land Trust is not dictating what may or may not occur on the site due to the Master Plan Process. Audience comments in support of the proposal were heard from: Barbara Swartz, Vice President/League of Women Voters, Bud Hampton, Chairman/Knoll-Willows Conservancy (read a statement dated 2/12/02), Howard Lipke, Glen Mapes/Tahosa Homeowners Assn., and Jon VerSchuur/ARD. Favorable Town Board comments were heard from Mayor Baudek and all Trustees, with Trustee Gillette advising that he would be absent for the 2/26 Town Board meeting, thus he urged the Board to support this proposal. Mayor Baudek repeated that this item will return as a Action Item on February 26th. 4. TOWN AUDITOR SELECTION - AWARD. Town Administrator Widmer stated that the firm of Hiratsuka and Schauss was contracted to perform the financial audit from 1997 through 2000. In the interest of competitiveness and efficiency, staff distributed RFPs to six public accounting firms that specialize in local government audits. Completing the evaluation process, staff is recommending Swanhorst, Dragon and Cutler be contracted to perform the independent financial audit for the year ended 12/31/01 at a cost of $16,500. It was moved and seconded (Newsom/Gillette) Swanhorst, Dragon and Cutler be contracted for a one-year trial basis to perform the audit as presented, and it passed unanimously. 5. RESOLUTION #4-02 RE-APPROPRIATING 2001 ENCUMBERED FUNDS TO THE 2002 BUDGET. Town Administrator Widmer reviewed the Resolution, and it was moved and seconded (Doylen/Jeffrey-Clark) Resolution #4-02 be approved, and it passed unanimously. 6. TOWN ADMINISTRATOR'S REPORT. A. Town Board Room Remodeling Project Update. Board members were invited to tour by contacting Administrator Widmer; the project appears to be a week behind schedule, and the date of completion has not yet been announced. B. Sales Tax Report. When received, the December report will be distributed. Following completion of all agenda items, Mayor Baudek adjourned the meeting at 9:19 P.m. John Baudek, Mayor Vickie O'Connor, Town Clerk Town of Estes Park, Larimer County, Colorado, February 14, 2002 Minutes of a Regular meeting of the LIGHT AND POWER COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 14~h day of February, 2002. Committee: Chairman Jeffrey-Clark, Trustees Habecker and Newsom Attending: All Also Attending: Town Administrator Widmer, Light & Power Director Matzke, Museum Director Kilsdonk, Assistant to the Director Mangelsen, and Clerk O'Connor Absent None Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m. (1) BALDPATE-BIG OWL THREE-PHASE UPGRADE and (2) BIG THOMPSON THREE-PHASE CONVERSION - REQUEST APPROVAL TO AWARD CONSTRUCTION CONTRACT. Both of these projects were recommended in the Long Range Plan performed by Electrical Systems Consultants (ESC) and adopted by the Town Board in 1996. These projects were also included in the Town's resolution of intent to reimburse itself from proceeds of the sale of electric revenue bonds. The Baldpate to Big Owl project was included in the 2001 Budget at a level of $650,000. The Big Thompson Three Phase Conversion Project was budgeted in 2002 in amount is $390,000. Staff received two qualified bids for the projects, and the lowest combined bid is $758,935.65 by Hamlin Electric. Light and Power will furnish the material for these projects. The combination of the construction contract and material costs should be within the total budget amount for these projects. ($1,040,000). The projects will begin in March, and the completion date of the Big Thompson Project is anticipated by Memorial Day weekend. Following discussion, the Committee recommends that the construction contract for the Baldpate to Big Owl Three Phase Upgrade and the Big Thompson Three Phase Conversion project be awarded to Hamlin Electric at a cost of $758,935.65. Award of these contracts will require an amendment to the 2002 Budget to include the funding for the Baldpate to Big Owl Project ($650,000) that was not expended in 2001. ESTES SUBSTATION DUCT EXTENSION - REQUEST APPROVAL OF CHANGE ORDER. The Estes Substation Duct Extension Trenching and Installation Contract was awarded to Drake Contractors in November 2001 at a cost of $27,415. The job is complete and staff has received and negotiated a change order request in the amount of $3,823.16 to cover the cost of items not included in the original contract (additional flow fill, curb and gutter, frost removal, and incidental conduit materials). The original contract was within the 2001 Budget amount of $180,000. The change order request will be charged against the 2002 Budget. The additional items included in the charge order request were not included in the Light & Power Committee - February 14,2002 - Page 2 original contract and were necessary for completion of the work. The Committee recommends approval of the change order in the amount of $3,823.16. FALL RIVER HYDRO PLANT BRIDGE - REQUEST APPROVAL TO PURCHASE BRIDGE AND AWARD ADDITIONAL SITE WORK. The Town contracted with Van Horn Engineering in July 2001 to provide engineering design services for a pedestrian bridge at the Fall River Hydro Plant Museum. The design work is nearing completion and Van Horn has negotiated a proposal from Continental Bridge to furnish a 55'x5' steel bridge, meeting the engineering specifications, at a cost of $22,231. John Spooner/Van Horn Engineering further clarified the bridge structure (including lighting, materials, length, floodplain, locked gating), stated Continental Bridge has provided bridges for several Estes Park projects, such as the Lake Estes Pedestrian Trail, Riverwalk, and Confluence Park, and distributed an Engineer's Estimate. The bridge construction completion date is anticipated in April-May. Discussion on a landscaping proposal (additional) from TA Enterprises was postponed to the March meeting, pending receipt of shop drawir,gs The 2001 Budget included $70,000 for installation of this bridge; the total cost of engineering services ($3,950), additional site work, and the bridge itself are within the original budget amount. The Committee recommends approval of the bridge purchase from Continental Bridge at a cost of $22,231. Completion of the bridge project will require an amendment to the 2002 Budget by approximately $34,000 to fund the bridge purchase and additional site work. REPORTS. Platte River Power Authority. Director Matzke reported on a Special Board Meeting whereby PRPA approved bonds to take advantage of low bond market rates, refund existing debt, and provide a future reserve fund. The Committee reviewed the monthly Financial Reports for year-end 2001, and graphs for January, 2002. *-1.1- Project U/dates:-(1) wind damage report; (2) nearing the RFP stage to solicit bids for power cable for installation from the Estes Substation to Mall Road; (3) street light fixture demonstration project, 4 fixtures have been installed in Bond Park. Staff is to investigate and confirm responsibility for paint maintenance on the traffic lights. There being no further business, Chairman Jeffrey-Clark adjourned the meeting at 8:59 a.m. Vickie O'Connor, CMC, Town Clerk Town of Estes Park, Larimer County, Colorado, February 21, 2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 21 St day of February, 2002. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: Chairman Barker, Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Clerk O'Connor Absent: Trustee Gillette Chairman Barker called the meeting to order at 8:00 a.m. 2001/2001 WATER LOOP PROJECT CHANGE ORDERS - APPROVAL. The Committee reviewed 2 change orders for the 2000 and 2001 Water Loop Projects (James St.-MacGregor Ave. and Stanley Cir. Interconnect) totaling $20,082.00. Following discussion, the Committee recommends approval of the change orders as submitted for a total expenditure of $20,082.00, to be funded from the 2002 Water System Capital line item. MUNICIPAL BUILDING RECEPTIONIST DESK AREA SECURITY ALARMS - REQUEST AUTHORIZATION TO PROCEED. Funds were budgeted in 2001 for a security/panic alarm system for the receptionist areas of Finance, Administration, Police, Engineering and Community Development, plus the Finance Office. Facilities Mgr. Sievers noted that this equipment will provide each center with a "call button" that connects directly to the Police Communication Center and generate a request for Police assistance at that given office. This equipment will connect into existing radio equipment. In 2001, $5,234.89 was expended for the purchase and installation of software and hardware. The remaining $10,600 to complete the project (install 19 call buttons, etc.) could be funded from the Water and Light and Power Departmental budgets. Discussion followed on officer availability during standard working hours and potential assignment to attend Town Board and Municipal Court sessions, testing of the system to ensure alarms meet expectations, security for the entire building, caution against potential over-reaction, and confirmation that existing alarm systems do include an audible alarm function. The Committee recommends proceeding the completion of the alarm system, funding the balance of $10,600 from the Water and Light and Power Departmental maintenance budgets. STANLEY AVENUE TRAIL, PHASE 11 - REQUEST AUTHORIZATION TO PROCEED. In 2001 and 2002, funds were budgeted for a concrete sidewalk extending from Hwy. 36 south, along Stanley Ave. to Prospect Ave. Phase I is underway and the Phase I contractor, Cornerstone Concrete, will honor the same unit prices to construct Phase 11. Public Works Committee - February 21, 2002 - Page 2 Thus, the unit prices will allow construction of the trail to Prospect Ave. and continue east to Hwy. 7, if right-of-way and crossing issues can be resolved. The cost of both phases is now $110,000. Assuming there are no unforeseeable difficulties, the Committee recommends staff be authorized to proceed with Phase 11, constructing the trail to Hwy. 7 for the total budgeted amount of $110,000. TOWN BOARD ROOM REMODELING PROJECT - REQUEST APPROVAL OF CHANGE ORDER FOR VOTING SYSTEM. A major portion of this Project is the Audio Visual (AV) system, and included in this component, is the voting system. The consultant has offered three alternatives in terms of the type of voting system that is to be installed. Director Linnane reviewed Alternatives A, B, and C as prepared by Joe Calvin/Thorn Associates. In summary, Alternative C is preferred as it eliminates (1) installation difficulty, including safety concerns, relative to changing nameplates as a soffit-mounted, lighted voting display box would be installed approximately 1 l' off the floor (A), and (2) dependency on a camera operator to review the outcome of the vote (B). Discussion followed on assurance that adequate training will be provided on the new system, with the Committee recommending approval of the change order for Alternative C, including the additional expenditure of $7,400. MUNICIPAL BUILDING HVAC PROJECT - REQUEST APPROVAL TO PROCEED. The 2002 Budget ($163,000) includes the installation of air conditioning for the Municipal Building (excluding office space already air-conditioned, and space that may not require it)). A cost estimate is expected by March 1st and Board Room Remodeling Project subcontractors need to begin construction by the first week of March. Due to scheduling conflicts, staff is requesting approval to proceed with the project. The Committee recommends staff be authorized to proceed if the cost proposal is at or within the budget, noting that additional discussion at a Town Board meeting may be necessary should the cost exceed the budget. REPORTS. Water Dept. Line Replacement Priority List. Director Linnane briefed the Committee on said Priority List: Priority 1 (imminent failure lines) is complete; Priority 2 (continual problem lines) will be completed in 2003; and Priority 3 (fire protection needed) should be completed in 2006. Water rates provide funding for the investment (upgrade and maintenance) in the water system. Gateway Sign Project. Public Works Director Linnane reviewed the history of this joint project with the Rotary Club for three proposed entrance signs at: Hwy. 36 (installed), and on Hwy. 34, and Hwy. 7. The Town budgeted $30,000 for all signs and Rotary contributed $13,200. However, actual cost of the Hwy. 36 sign alone was $27,000. As the budget was exceeded, staff is seeking direction on how or if to proceed. Following discussion, consensus was reached to obtain and confirm sign costs prior to proceeding. Speaking on behalf of Rotary, Wil Smith noted that stone, including a slab, has been purchased by EPURA and if the stone slab is appropriate in scale and site, Public Works Committee - February 21, 2002 - Page 3 the Hwy. 34 sign cost should be significantly reduced. The Committee and Director Linnane expressed their appreciation to the Rotary Club for their participation on this worthwhile project. REQUEST AUTHORIZATION TO ENTER EXECUTIVE SESSION. Staff requested the Committee enter executive session based on Section 24-6- 402(4)(e), C.R.S. - Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and instruction negotiators. It was moved and seconded (Doylen/Barker) that based on C.R.S. Section 24-6- 402(4)(e), the Public Works Committee enter Executive Session to discuss said item listed above, and it passed unanimously. Whereupon Chairman Barker adjourned the meeting to Executive Session at 9:01 a.m. Vickie O'Connor, CMC, Town Clerk RESOLUTION #-5.-02 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK COLORADO: That the filing date of the application for a New Hotel and Restaurant Liquor License, filed by Fiesta Mexicana, Inc., dba FIESTA MEXICANA V, 222 E. Elkhorn Ave., Estes Park, Colorado, is February 25,2002. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 26, 2002 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 313 miles, as measured from the center of the applicant's property. DATED this day of ,2002. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk James C. CrAin, President Marvin Gee James V. White, Vice President Â»I~ A- Helen Hondius William O. Lamm, Vice President . $--14- - -3- A -- . / r--54 Carmen Johnson . , /4 /1 - ----- - ,Â»R>*Â» Kenneth R. Oldham, Vice President Howard Lipke anier, Treasurer Â· . V~filliam E. Newrnan, Jr. .-- - . ~--Â·'-u:i #i ond W. Amos, Secretary William Pinkham ESTES VALLEY LAND TRUST PRESERVING OPEN SPACE FOR FUTURE GENERATIONS January 24, 2002 Town of Estes Park P.O. Box 1200 Estes Park, Colorado 80517 Ladies and Gentlemen: The purpose of this letter is to evidence the agreement between Town of Estes Park, a Colorado municipal corporation ("Town") and Estes Valley Land Trust, a Colorado nonprofit corporation ("Trust") regarding the certain real property described in Exhibit A attached hereto and made a part hereof. Town and Trust, in consideration of the mutual covenants herein contained and intending to be legally bound, covenant and agree as follows: 1. Pursuant to the terms of the Intergovernmental Agreement dated October 9, 2001 between Town and Estes Park Urban Renewal Authority ("EPURA"), Town has received an assignment of all of EPURA's interest in the certain Lease/Option to Purchase Agreement dated July 30, 1997 ("Option Agreement") between EPURA and Beefit Corporation ( "Beef it") . Within seven (7) days following the execution of this agreement, Trust shall provide Town with reasonable evidence, in the form of a statement signed by Trust's Treasurer, that Trust has available liquid financial resources sufficient to enable Trust to timely fulfill the payment obligation undertaken by Trust in Section 3 of this agreement. Within twenty (20) days following its receipt of such evidence of financial ability, Town shall provide written notice to Beefit of Town's exercise of its option to purchase the property covered by the Option Agreement as provided in Section 10 thereof. 2. Promptly following the delivery of the notice of exercise, Town shall schedule a Closing pursuant to Section 10D of the Option Agreement. The Closing shall be scheduled P.O. BOX 663 . ESTES PARK, COLORADO 80517 . 970/586-5290 Town of Estes Park January 24, 2002 Page 2 during,a period commencing March 15, 2002 and ending March 29, 2002. 3. Trust agrees to pay the entire remaining balance due Beefit under the Option Agreement, out of Trust's own funds, for the benefit of Town. At the Closing, Trust shall deliver to Town a cashier's check payable to Town in an amount equal to all remaining amounts of principal plus accrued interest due Beefit under the Option Agreement. Town shall, at the Closing, immediately endorse the cashier's check received by it from Trust "Pay to the order of Beef it Corporation" and deliver such cashier' s check to Beefit. Pursuant to Section 10C of the Option Agreement Beefit @hall, at the Closing, upon receipt of the plirchase price as herein provided, deliver to Town a duly executed general warranty deed conveying to Town the property covered by the Option Agreement. 4. At the Closing, and as an express condition,of Trust's obligatibn to pay Town the remaining balance due on the purchase price of the property covered by 'the Option Agreement, Town shall, upon receipt of Beefit's general warranty deed, execute and deliver to Trust a duly authorized Open Space Agreement in the form of Exhibit B attached hereto and made a part hereof ("Open Space Agreement "). It is understood and agreed that the Open Space Agreement shall cover and pertain to the property covered by the Option Agreement and to the several bther lots and blocks of land situate in the Town of Estes Park, all of which are more particularly described in Exhibit A attached to this agreement. , 5. In addition to the payment to be made pursuant to Section 3 hereof, Trust agrees to bear and reimburse Town for the first Fifty Thousand Dollars ($50,000.00) of the actual"costs and expenses incurred by Town for and in connection with the construction of improvements (including fencing and signage) on the property covered by the Open Space Agreement. Trust's obligation to reimburse Town for such costs shall be conditioned on receipt by Trust from Town of a reasonably detailed statement or statements (with copies of appropriate supporting contractor invoices and other materials) showing the actual costs and expenses incurred by Town in the construction of such improvements. Town of Estes Park January 24, 2002 Page 3 If the foregoing correctly sets forth your understanding of our complete agreement, please signify your acceptance of the terms hereof by executing this agreement, which is provided in duplicate, in the space provided below, and returning one fully executed copy hereof to the undersigned. Very truly yours, ESTES VALLEY LAND TRUST By: Vice President Accepted and Agreed to this day of 2002. TOWN OF ESTES PARK Attest: By: Town Clerk Mayor EXHIBIT A TO OPEN SPACE AGREEMENT FROM TOWN OF ESTES PARK TO ESTES VALLEY LAND TRUST Parcel 1: Lot 2, Stanley Knoll Subdivision of Tract 2, Stanley Addition to the Town of Estes Park, County of Larimer, State of Colorado. Parcel 2: Lot 1, STANLEY KNOLL SUBDIVISION OF TRACT 2, STANLEY ADDITION to the Town of Estes Park, County of Larimer, State of Colorado. Parcel 3: Lots 1 and 2, Block 11, in the Town of Estes Park, as shown by the Second Amended Plat of said Town, County of Larimer, State of Colorado. Block 2, BIRCH ADDITION, County of Larimer, State of Colorado. Lot 2, "BIRCH RESUBDIVISION" of Block 1, Birch Addition to the Town of Estes Park, Colorado, and Block 12 of the Second Amended Plat of the Town of Estes Park, County of Larimer, State of Colorado. Parcel 4: Lot 1, Birch Resubdivision of Block 1, Birch Addition to the Town of Estes Park, Colorado, and Block 12 of the Second Amended Plat of the Town of Estes Park, Colorado, County of Larimer, State of Colorado. Parcel 5.' Lot 3, STANLEY KNOLL SUBDIVISION OF TRACT 2, STANLEY ADDITION to the Town of Estes Park, County of Larimer, State of Colorado. MAG C 6: Meridian in the County of Larimer. State of Colorado described as follows: That portion of Soction 25. Tam:Mp * North. Ring* 73 Wist of thi Gth Principal - Considering the Northerly line of Elkhorn Avenue (60 feet wide) as shown on the "Second Amminded PlatÂ·of the Town of Estes Park in Section 25. Township 5 North. Range 73 West" filed April 8. 1908 in Book 3 of Plats at page 17 records of said County as bearing North 72'17' East and with all bearings contained herein re- lative theNto: Beginning at the Southwest Corner of Lot 16 of Block 11 of the Town of Estes Park according to said Second Amended Plat; thence along said Northerly line of Elkhorn Ave,we North 72'17' East 577.30 feet to the Southerly prolongation of the Easterly line of that certain parcel of land described in deed recorded December 10, 1931 in Book 617, page 213 records of said County; thence along said prolongation and Easterly line North 17'43' West 342.32 feet to the true point of beginning said true point of beginning being the Southeast corner of said Tract III, said true point of beginning also being on the Northerly line of said parcel of land describ- ed in deed recorded in Book 617, page 213; thence North 17*43' West 42.68 feet; thence South 80'21' West 89.00 feet; thence South 66*26' West 154.85 feet; thence North 88'120 West 76.98 feet to the Easterly line of Birch Addition to the Town of Estes Park; thence along said Easterly line South 0.'11' East 60.12 feet to the Southeasterly corner of said Birch Addition; thence along the Southerly prolonga- tion of said Eastarly line South 091' East 5.12 feet to the Northerly line of said land described in deed recorded in Book 617, page 213; thence along said Northerly line the following courses and distances: North 70'50Â° East 59.90 feet; thence North 68'18' East 69.00 feet; thence North 64'58' East 38.74'feet; thince North 73!00' East 76.13 feet; thence North 80'31' East 92.06 feet to the true point of - beginning. OPEN SPACE AGREEMENT This AGREEMENT is made and granted this day of , 2002 by TOWN OF ESTES PARK, a Colorado municipal corporation (hereinafter referred to as "Town") to and for the benefit of ESTES VALLEY LAND TRUST, a Colorado nonprofit corporation having an address at P.O. Box 663, Estes Park, Colorado 80517 (hereinafter referred to as "Trust") . RECITALS: A. Town is the sole owner in fee simple of the certain real property located in Larimer County, Colorado (the "Property") , described in Exhibit A attached hereto and made a part hereof. B. The Property possesses significant open space, scenic, wildlife and plant habitat and other aesthetic and ecological values (the "Conservation Values") of great importance to Town and its citizens, the people of Larimer County and the people of the State of Colorado. C. Town has made available to Trust, prior to the execution of this Agreement, information sufficient to document the Conservation Values of the Property, including the current features and status of the Property and the specific characteristics giving it the Conservation Values, photographs and a description of current uses of the Property (the "Baseline Documentation") . The parties agree that the Baseline Documentation provides an accurate representation of the Property as of the date hereof and is intended to serve as an objective information baseline for purposes of monitoring and enforcing compliance with the terms of this instrument. It is not intended, however, to preclude the use of other evidence of the present condition of the Property. D. Town intends, as owner of the Property, to convey to Trust the right to preserve and protect the Conservation Values of the Property in perpetuity. E. Trust is an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"); has been classified as a publicly supported charity under Sections 509(a)(1) and 170(b)(1)(a) (vi) of the Code; is an eligible recipient of conservation easements under Colorado Revised Statutes Secs. 38-30.5-104(2 ), et seq.; and has as its primary purpose the preservation and conservation of natural areas for scenic, open space, aesthetic and ecological purposes. F. Trust agrees by accepting this grant to honor the intentions of the Town stated herein and to preserve and protect in perpetuity the Conservation Values of the Property. NOW, THEREFORE, in consideration of the premises and of the mutual covenants, terms and conditions herein contained, Town hereby voluntarily grants and conveys to Trust, its successors and assigns, and Trust hereby voluntarily accepts, this Open Space Agreement, being a perpetual conservation easement in gross (an immediately vested interest in real property defined by Colorado Revised Statutes Sees. 38-30.5-101, et seq.) over the Property, of the nature and character and to the extent hereinafter set forth. 1. PURPOSE. The purpose of this Agreement is to preserve and protect in perpetuity the Conservation Values of the Property. Town intends that this Agreement will confine the use of the Property to activities consistent with such purpose, as hereinafter provided. Town and Trust intend that this Agreement shall be and constitute an instrument of conveyance creating a conservation easement over the property pursuant to Colorado Revised Statutes Sec. 38-30.5-104(1). 2. RIGHTS OF TRUST. To accomplish the purpose of this Agreement the following rights are hereby conveyed to Trust: (a) The right to preserve and protect the Conservation' Values of the Property; (b) The right to ehter upon the Property at reasonable times in order to monitor Town's compliance with and otherwise enforce the terms of this Agreement; (C) The right to enjoin any activity on or use of the Property that is inconsistent with the purpose of this Agreement and to enforce the restoration of such areas or features of the Property that may be damaged by any inconsistent activity or use. 3. PROHIBITED USES. Any activity on or use of the Property inconsistent with the terms and conditions of this Agreement is prohibited. Without limiting the generality of the foregoing, the following activities and uses are expressly prohibited: Page 2 (a) Further Subdivision. The Property consists of eight (8) separate, platted lots and blocks of land in the Town of Estes Park. The further subdivision of the Property, physically, or by legal process, including partition, is prohibited. (b) Construction of Buildings; Construction of Roads and Trails. The construction of any new buildings is prohibited. Town shall not construct roads or trails on the Property except in accordance with subparagraph 4(b). (C) Timber Harvesting. Trees may be cut only to control insects, parasites and disease, to control invasive non-native species, to clear for fire control, to prevent serious risk of personal injury and property damage, and as reasonably necessary in connection with construction activities permitted by paragraph 4. (d) Mining. The mining or extracting of soil, sand, gravel, rock, oil, natural gas, coal, fuel or any other mineral substance is prohibited. (e) Topographical Changes. No excavating, grading, cut and fill, berming or other similar topographical changes shall occur on the Property, except in connection with construction activities permitted by paragraph 4. (f) Trash. The dumping or uncontained accumulation of trash or refuse on the Property is prohibited. (g) Hazardous Materials. The storage, dumping or other disposal of toxic and/or hazardous materials, industrial wastes or other unsightly or offensive materials on the Property is prohibited. Notwithstanding anything in this Agreement to the contrary, this prohibition does not make Trust an owner of the Property, nor does it permit Trust to control any use of the Property by Town which may result in the storage, dumping or disposal of hazardous or toxic materials; provided, however, that Trust may bring an action to protect the Conservation Values of the Property as described in this Agreement. (This prohibition does not impose liability on Trust, nor shall Trust be construed as having liability as a "responsible party" under CERCLA or similar federal or state statutes.) (h) Retail, Commercial or Industrial Activity. No retail, commercial or industrial uses shall be allowed on the Property, except that (i) if a trail system is con- structed pursuant to subparagraph 4(b), commercial horse and Page 3 mountain bike riding shall be permitted thereon at the discretion of Town, and (ii) if a parking lot is constructed pursuant to subparagraph 4(b), special events which have been duly permitted pursuant to Town's established approval processes shall be allowed, provided all activities associated with such special events shall be confined to the parking lot and its immediate vicinity. (i) Signs and Billboards. No commercial signs, billboards, or advertisements shall be displayed or placed on the Property. (j) Motorized Vehicles. N6 dunebuggies, motorcycles, all-terrain vehicles, snowmobiles or any other types of motorized vehicles may be operated or ridden "off road" on the Property, except as may be necessary to construct, maintain, restore, or replace the improvements permitted by this Agreement. (k) Fences. Town may repait or replace existing fences and new fences may be built for separation of uses. (1) Camping, Animal Control, Fires. Camping on the Property is prohibited. Horses shall be limited to the trails constructed and maintained by Town pursuant to subparagraph 4(b) and Town shall not otherwise knowingly permit any domesticated animal to go or remain at large on the Property. Town shall not allow fires to be set on the Property and shall make reasonable efforts to suppress any fires that may occur on the Property. Nothing in subparagraphs (a) through (1) above shall apply to or prohibit any activities undertaken in connection with the exercise of the rights and uses reserved and permitted in paragraph 4. 4. RESERVED RIGHTS; PERMITTED IMPROVEMENTS AND USES; RECLAMATION OF DISTURBED AREAS. Town reserves to itself and its successors and assigns, all rights accruing from its -- ownership-of-the-Property,- including-the-right-to-use-the- Property for all purposes not expressly prohibited herein and not inconsistent with the purpose hereof. Without limiting the generality. of the foregoing, Town expressly reserves the followint; rights: (a) Town expressly reserves the right to convey the Property, or any parcel(s) thereof, to another public or quasi-public entity, subject to the restrictions imposed by this Agreement. (b) (i) Prior to constructing any improvements, Town shall develop a "Master Plan" for the Property. The purpose of the Master Plan shall be to guiMe Town's Page 4 decisions with respect to the desirability and design of any improvements to the Property. The process of development of the Master Plan may include the participation of Town staff and outside professional consultants and must include public comment and input. (ii) The planning process may consider the desirability of constructing the following types of improvements ("Permitted Improvements") on the Property: (A) A single parking lot occupying a compact area of not more than one (1) acre selected by Town (any such parking lot to be located on Parcel 1 of the Property immediately adjacent to the right-of-way of U.S. Highway 34 Bypass). The parking lot, if any, may be paved, curbed, guttered and/or lighted, as determined by the planning process. (B) A pedestrian, horseback and mountain bike trail system to provide an off-road connection between downtown Estes Park , the parking lot which may be constructed on Parcel 1 of the Property and the Stanley Historic District lying north of the U.S. Highway 34 Bypass and to facilitate limited recreational enjoyment of the Property itself. Trails, or portions thereof, constructed on the Property may be built to handicapped-accessible standards as deemed necessary and proper by Town. (C) Bridges, "overlooks" and similar improvements that affect natural watercourses, marshes and other natural water bodies. (D) Structures having minimal visual and environmental impact such as viewing platforms and "overlooks", weather shelters, information kiosks, a small-scale public toilet adjacent to the parking lot (if a parking lot is constructed), handicapped ramps, weather monitoring stations, guardrails, benches, and other passive park uses associated with trails such as picnic tables and trash receptacles. The planning process shall also include development of proposed designs for any Permitted Improvements which are found to be desirable and design concepts for any enlargements or improvements contemplated by Town pursuant to subparagraph 4(g) hereof. In considering both the desirability and design of such Permitted Improvements (and other improvements) during the Page 5 planning process, substantial weight and emphasis shall be given to whether such improvements, and the proposed design thereof, are compatible with the natural setting and consistent with the purpose of this Agreement. (iii) Upon development of the Master Plan, Town may proceed, in its discretion, to construct Permitted Improvements (and enlargements and improvements contemplated under subparagraph 4(g)) in accordance with the design recommendations of the Plan. Construction activity shall be carried out in a manner reasonable compatible with the natural setting and consistent with the purp6se of this Agreement.Â· (iv) The Master Plan may be updated and revised from time to time at the discretion of Town using Town's normal planning processes (including the use of outside consultants), provided, that any modifications or revisions of the Master Plan shall be made only after public comment and input. The process of revising the Master Plan shall be governed by the provis"ions of subparagraph 4(b)(ii) hereof and shall, in any case, be limited to *consideration of the desirability of constructing Permitted Improvements, the development of proposed designs for any Permitted Improvements which are found to be desirable and design concepts for enlargements or improvements contemplated by Town pursuant to subparagraph 4(g) hereof. ,(C) The public shall have access to Permitted Improvements constructed pursuant to subparagraph 4(b). Public access to the remainder of the Property shall also be permitted; provided, that Town shall have the obligation to take reasonable actions, on an ongoing basis, to minimize the environmental impacts of public access on the remainder of the Property. Town may establish rules and regulations governing and limiting public acces@ as it deems appropriate. (d)-Town-may-construct-and-maintain-storm-water . and flood retention and drainage facilities on the Property. (e) Town shall have the right to place and maintain public sculpture(s) and commemorative plaques and monuments on the Property. (f) Town shall have the right to place and maintain lighted Christmas displays on the Property. (g) Town shall have the right to enlarge, improve, repair and maintain the existing historic cabin and ruins located on the Property. Page 6 (h) Town may construct and maintain utility lines on the Property, and may grant appropriate utility easements over the Property; provided, that all utility installations on the Property, whether by Town or third-parties, shall be underground. (i) All areas disturbed by the construction and/or maintenance of the Permitted Improvements (and other enlargements or improvements under subparagraph 4(g)), storm water retention facilities and utility lines permitted by this Agreement shall be reclaimed and restored to their natural condition promptly following such construction or maintenance. 5. RESPONSIBILITIES OF TOWN AND TRUST NOT AFFECTED. Other than as specified herein, this Agreement is not intended to impose any legal or other responsibility on Trust, or in any way to affect any existing obligation of Town as owner of the Property. Among other things, this shall apply to: (a) Taxes. As between Town and Trust, Town shall be solely responsible for payment of all taxes and assessments levied against the Property. If Trust is ever required to pay any taxes or assessments on its interest in the Property, Town, or its successors, will reimburse Trust for the same. (b) Upkeen and Maintenance. Town shall continue to be solely responsible for the upkeep and maintenance of the Property. Trust shall have no obligation for the upkeep or maintenance of the Property. 6. HOLD HARMLESS. Town, to the extent allowed by law, shall indemnify, defend, and hold Trust and its members, officers, directors, employees, agents, contractors and permitted assignees (collectively, the "Indemnified Parties") harmless from and against any and all liabilities, penalties, costs, losses, damages, expenses, causes of action, claims, demands, or judgments, including, without limitation, reasonable attorney's fees, arising from or in any way related to: (i) injury to or the death of any person, or physical damage to any property, resulting from any act, omission, condition, or other matter related to or occurring on or about the Property, regardless of cause, unless due solely to the negligence or intentional acts of any of the Indemnified Parties; (ii) the obligations specified in paragraph 3 and subparagraphs 5(a) and 5(b) above; (iii) the costs and expenses of Trust in enforcement of this Agreement; or (iv) the presence or release by Town or persons under the direction or control of Town of hazardous or toxic substances on, under or about the Property. For the purpose of this paragraph, hazardous or Page 7 toxic substances shall mean any hazardous or toxic substance that is regulated under any federal, state, or local law. 7. .ENFORCEMENT. Trust shall have the right to prevent and cotrect or require correction of violations of the terms and purposes of this Agreement. Trust may enter the Property as provided in subparagraph 2(b) for the purpose of inspecting for violations. If Trust finds what it believes is a violation, Trust shall immediatily notify Town in writing. of the nature of the alleged violation. Upon receipt of such written notice, Town shall either (a) restore the Property to its condition prior to the violation or (b) provide a written explanation to Trust of the reason why the alleged violation should be permitted. If the condition described in clause (b) above occurs, both parties agree to meet as soon as possible to resolve this difference. If a resolution of this difference cannot be achieved at the meeting, both partiek agree to meet with a mutually acckptable mediator to attempt to resolve the dispute. Town shall discontinue any activity that cbuld increase or expand the alleged violation during the mediation process. Should mediation fail to resolve the dispute within a reasonable time (not to exceed sixty (60) days), Trust may, at its discretion, take appropriate legal action. If a court with jurisdiction determines that a violation is imminent, exists, or has occurred, Trust may obtain an injunction to stop it, temporatily or permanently. A court may also issue an order to require Town to restore the Property to its condition prior to the violation. Trust's remedies described in this paragraph 7 shall be cumulative and shall be in addition to all remedies now or hereafter existing at law or in equity, including the right to recover any damages for loss of scenic or environmental values. 8. COSTS OF ENFORCEMENT. Any costs incurred by Trust in seeking to enforce the terms of this Agreement against Town, including, without limitation, costs of suit and attorneys' fees and any costs of restoration necessitated by Townls-violation-of-the terms - of this-Agreement-,-shal-1-be--- 1 borne by Town unless a court with jurisdiction ddtermines that Trust has acted in bad faith:in' seeking to enforce this Agreement or was not entitled to any part of the requested enforcement, in which event Town' s costs of sdit, including, without limitation,Â· attorneys' fees, shall be borne by Trust. 9. TRUST'S DISCRETION. Enforcement of the terms of this Agreement shall be at the discretion of Trust, and any forbearance by Trust to exercise its rights under this Agreement in the event of any breach of any term of this Agreement by Town shall not be deemed or construed to be a waiver by Trust of such term or of any subsequent breach of Page 8 the same or any-other term of this Agreement or of any of Trust's rights under this Agreement. No failure of Trust to discover a violation or delay or omission by Trust in the exercise of any right or remedy upon any breach by Town shall impair such right or remedy or be construed as a waiver. 10. ACTS BEYOND TOWN'S CONTROL. Nothing contained in this Agreement shall be construed to entitle Trust to bring any action against Town for any injury to or change in the Property resulting from causes beyond Town's control, including, without limitation, fire, flood, storm, and earth movement or from any prudent action taken by Town under emergency conditions to prevent, abate, or mitigate significant injury to the Property resulting from such causes. 11. TRANSFER OF RIGHTS AND OBLIGATIONS. With the prior written approval of Town, which shall not be unreasonably withheld, Trust shall have the right to transfer the conservation easement created by this Agreement and assign its rights and obligations hereunder to any public agency or private nonprofit organization that, at the time of transfer, is a "qualified organization" under Sec. 170(h) of the U.S. Internal Revenue Code, and under Colorado Revised Statutes Sees. 38-30.5-101, et sea. and only if the assignee agency or organization expressly agrees to assume the responsibility imposed on Trust by this Agreement. If Trust ever shall cease to exist or no longer qualifies under federal or state law, a court with jurisdiction shall transfer the Trust's rights and obligations under this Agreement to another qualified organization having similar purposes that agrees to assume the responsibility. 12. TRANSFER OF THE PROPERTY. Any time the Property is to be the subject of a permitted transfer by Town to any third party, Town shall notify Trust in writing, and the document of conveyance shall expressly refer to this Agreement. The failure of Town to comply with this notice requirement will not invalidate the conveyance (provided the conveyance complies with the provisions hereof), but the third party grantee shall nevertheless be bound by the provisions hereof relating to the rights and obligations of the Town herein. 13. CHANGE OF CIRCUMSTANCES; TERMINATION OF AGREEMENT. If a court with jurisdiction, following a hearing at which all interested parties have been afforded an opportunity to be heard, determines that conditions on or surrounding the Property have changed so much that it has become impossible to maintain any significant amount of the Conservation Values intended to be preserved by this Agreement, the court, upon application of either Town or Trust, may Page 9 terminate the conservation easement created by this Agreement. 14. AMENDMENT. In the event of unexpected circumstances that render an appropriate amendment to or modification of the terms of this Agreement necessary or desirable to preserve or enhance its purposes, Town and Trust may amend this Agreement by means of a written instrument signed by both of them, provided that no such amendment shall be made that shall (a) adversely affect the status of the conservation easement created hereby as a "qualified conservation" easement and its contribution by Town as a "qualified c6nservation" contribution within the meaning of Section 170(h) of the Code; (b) adversely affect the status of Trust as an organization eligible to hold conservation easements under all applicable laws, including Colorado Revised Statutes, Secs. 38-30.5-101, et seq. and Section 170(h) of the Code; (c) be inconsistent with the purposes.of this Agreement; or (d) affect the perpetual duration of this Agreement. 15. JURISDICTION. Any mediation or arbitration concerning this Agreement shall take place in Larimer County, Colorado. If a court action, it will take place in the District Court for Larifner County, Colorado. Town and Trust consent to personal jurisdiction in Larimer County, Colorado. 16. INTERPRETATION. This Agreement shall be interpreted under the laws of Colorado, resolving any ambiguities and questions of the validity of specific provisions so as to give maximum effect to its conservation purposes. 17. PERPETUAL DURATION. The conservation easement created by this Agreement shall be a servitude running with the land in perpetuity. This Agreement shall be recorded in the real property records of.Larimer County, Colorado promptly following*its execution and delivery. Every -- provision_of Lthis_Agreement _that_applies_to_Town_or_Trust- shall also apply to their respective agents, assigns and all other successors as their interests may appear. 18. NOTICES. Any notices required by this Agreement shall be in writing and shall be personally delivered to or sent by first class mail to Town and Trust respectively at the following addresses, or at a subsequent changed address if a party has been notified in writing by the other party of such a change of address: Page 10 TOWN: Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Attention: Town Administrator TRUST: Estes Valley Land Trust P.O. Box 663 Estes Park, CO 80517 19. TOWN'S TITLE WARRANTY. Town warrants that it has good and sufficient title to the Property as herein described, free and clear of all liens and encumbrances, subject to restrictions, easements and covenants of record, and hereby promises to defend title to the Property against all claims that may be made against the same by any person claiming by, through, or under Town. 20. ACCEPTANCE. Trust hereby accepts without reservation the rights and responsibilities conveyed by this Agreement. 21. GENERAL PROVISIONS. (a) Entire Agreement. This Agreement sets forth the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes all prior agreements, arrangements and understanding relating thereto, all of which are merged herein. (b) Severability. If any provision of this Agreement, or the application thereof to any person or circumstance, is found to be invalid, the remainder of the provisions of this Agreement, or the application of such provision to persons or circumstances other than those as to which it is found to be invalid, as the case may be, shall not be affected thereby. (C) Captions. The captions in this Agreement have been inserted solely for convenience of reference and are not a part of this instrument and shall have no effect upon construction or interpretation. (d) No Forfeiture. Nothing contained herein will result in a forfeiture or reversion of title in any respect. 22. AUTHORIZATION. Trust is authorized to accept and enter into this Agreement by virtue of a resolution adopted by its Board of Directors on the day of , 2002. TO HAVE AND TO HOLD this Agreement, and the rights and obligations created hereby, unto Trust, its successors and assigns, forever. Page 11 IN WITNESS WHEREOF, Town and Trust have executed this Agreement, to be effective as of the day and year first above written, notwithstanding the actual date of execution. TOWN: TOWN OF ESTES PARK a Colorado municipal corporation Attest: By: Town Clerk . Mayor TRUST: ESTES VALLEY LAND TRUST, a Colorado nonprofit corporation Attest: By: Assistant Secretary Vice President - -- - 9 -- - - I - - Page 12 STATE OF ) ) SS: COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2002 by as Mayor, and , as Town Clerk of the Town of Estes Park, a Colorado municipal corporation. Witness my hand and official seal. Notary Public My commission expires: STATE OF COLORADO ) ) SS: COUNTY OF LARIMER ) The foregoing instrument was acknowledged before me this day of , 2002 by James V. White, as Vice President, and by Kenneth R. Oldham, as Assistant Secretary, of Estes Valley Land Trust, a Colorado nonprofit corporation. Witness my hand and official seal. Notary Public My commission expires: Page 13 EXillBli A- TO LETTER AGREEMENT BETWEEN TOWN OF ESTES PARK AND ESTES VALLEY LAND TRUST Parcel 1: Lot 2, Stanley Knoll Subdivision of Tract 2, Stanley Addition to the Town of Estes Park, County of Larimer, State of Colorado. Parcel 2: Lot 1, STANLEY KNOLL SUBDIVISION OF TRACT 2, STANLEY ADDITION to the Town of Estes Park, County of Larimer, State of Colorado. Parcel 3: Lots 1 and 2, Block 11, in the Town of Estes Park, as shown by the Second Amended Plat of said Town, County of Larimer, State of Colorado. Block 2, BIRCH ADDITION, County of Larimer, State of Colorado. Lot 2, "BIRCH RESUBDIVISION" of Block 1, Birch Addition to the Town of Estes Park, Colorado, and Block 12 of the Second Amended Plat of the Town of Estes Park, County of Larimer, State of Colorado. Parcel 4: Lot 1, Birch Resubdivision of Block 1, Birch Addition to the Town of Estes Park, Colorado, and Block 12 of the Second Amended Plat of the Town of Estes Park, Colorado, County of Larimer, State of Colorado. Parcel 5: Lot 3, STANLEY KNOLL SUBDIVISION OF TRACT 2, STANLEY ADDITION to the Town of Estes Park, County of Larimer, State of Colorado. Para I G : That portion of Siction 25. Tamshlp 5 North. Range 73 Wist of the 6th Principal ~ Merldian in the County of Larimer. State */ Colorado discribed as follows: Considering the Northerly line of Elkhorn Avenue (60 feet wide) u shown on the "Second Ammended PlatÂ·of the Town of Estes Park in Section 25. Township 5 North. Range 73 Westi filed April 8. 1908 in Book 3 of Plats at page 17 records of said County as bearing North 72'17' East and with all bearings contained herein re- lative therdto: Beginning at thi Southwest Corner of Lot 16 of Block 11 of the Town of Estes Park according to said Second Amanded Plat; thence along said Northirly line of Elkhorn Avenue North 72'17' East 577.30' feet to thi Southerly prolong,tion of the Easterly line of that certain parcel of land described la deed recorded Dicember 10, 1931 in Book 617, page 213 records of said County; thence along said prolongation and Easterly line North 17'43' West 342.32 feet to the tfue point of beginning said true point of beginning being the Southeast corner of said Tract III. said true point of biginning also bilng on the Northerly 11 ne of Sald parcel of land describ- ed in deed recorded in Book 617, page 213; thance North 17'43Â° Wist 42.68 feet; thence South 80'210 West 89.00 feet; thence South 66'26' West 154.85 feet; thence North 88'12' West 76.98 feet to the Easterly line of Birch Addition to the Town of Estes Park; thence along said Easterly line South Q*11' East 60.12 feet to the Southeasterly corner of said Birch Addition; thence along the Southerly prolonga- tion of said Eutarly line South 0'11' East S.12 feet to thi Hortherly line of said land described in deed recorded in book 617, page 213; thance along said Northerly line the followfng courses and distances: North 70*50' East 59.90 feit; thence North 68'18' East 69.00 feet; thence North 64'58' East 38.74 leet; thence North 73'00' East 76.13 feit; thence North 80'31' East 92.06 feet to the true point of beginning. "Trees are a vital natural resource in Estes Park. Our mission is to protect and promote our treesfor the present and thefuture." TREE BOARD ANNUAL REPORT TOWN OF ESTES PARK February 26,2002 Members: Jeff Barker Public Works Committee Rep. 2-year term Dan Speedlin Parks Department Rep. 2-year term Tim Rische Parks Department Rep. 4-year term Russ Franklin Parks Department Rep. 4-year term Wendell Amos EVIA Rep. 4-year term Alice Gray EVIA Rep. 4-year term. Dick Lang EVIA Rep. 2-year term AN OVERVIEW OF THE YEAR'S ACTIVITIES 1. Meeting dates in 2001 were Tuesdays, March 6, Apri1 3, May 1, July 3, September 4 and November 8. 2. Goals achieved in 2001 were: a) Arbor Day was celebrated May 18, 2001. b) We established a tree-trimming program. c) A street tree inventory was created. Mike Richardson has already begun the tree pruning and inventory (size, species and variety) in the town. This was accomplished in three areas: First through Fourth Streets, Stanley Circle, and Pine Knoll to Peak View. d) More educational materials were made available to the public. e) Tree walks were offered for children. f) New places to plant trees were designated. TANUARY 2001 1. The Winter Tree Workshop was held in Greeley on February 16, 2001. 2. There has been a big beaver problem in Estes Park. Twenty-five trees have been chopped down, with damage totaling $10,000. 3. The Tree Board information rack was moved to the column opposite the Tree Board Plague in the Municipal Building. MARCH 2001 1. The year 2001 marked the fifth anniversary of Tree City - Estes Park. The Board integrated that special occasion into the 2001 Arbor Day celebration. APRIL 2001 1. Details for Arbor Day were worked on and the luncheon invitations were proposed which will be sedt to local dignitaries, contributors and the media. MAY 2001 . , 1. A letter from the Mayor was included with the invitations. This year a buffet lunch was served at the Timberline Restaurant. Russ Franklin had requests for 10 memorial trees that will be planted during the festivities. The sites selected for planting included the Elementary and Middle Schools, the Youth Center and the Senior Center. Mayor John Baudek read the Arbor Day Proclamation and the Tree City flag was flown at the Municipal Building. Tree memorials were made in the names of Ralph Read, Ross and Lois Moor, Ross Foltz, Herb Thomsen, Don and June Tebow, Margaret Linegar, Diane Stack and Sue Grant In addition, two trees were contributed by the Tree Board. 2. An update was provided indicating that a large number of trees had been damaged during a late snow storm in April. JULY 2001 1. A final report regarding the 2002 Arbor Day celebration was given. There was excellent attendance at the festivities, including the Mayor, County Commissioners and Forest Service representatives. Twelve trees were actually planted. - 2. It was reported that the Parks Department has been using a new paint - latex paint and sand - on the aspen trees.to deter elk and beavers. SEPTEMBER 2001 1. Tim Rische is working on the Tree City application for 2002. 2. One of the informational areas to be targeted by the Tree Board in the months to come is defensible tree space in the event of a wildfire. NOVEMBER 2001 1. The Tree City application has been completed and sent in. 2. Tree inspections in the Estes Valley were discussed. The Forest Service charges a consultation fee for such inspections. The Tree Board would like to find a person to work with Wendell Amos as an apprentice, as he will want to retire someday. Tree inspections are a great service to the Estes Valley and we want to continue to provide that service. 3. The Tree Board will prepare an article about its 2001 activities for area newspapers. In addition, Russ Franklin will submit an article about winter watering procedures. Respectfully submitted, Alice Gray Secretary epura PLANNED PROGRESS - February 21,2002 To: Mayor Baudek and Town Board of Trustees From: Richard Putney, Chairman, and Wil Smith, Director Re: EPURA Work Program for FY 2002 The Estes Park Urban Renewal Authority held its annual goal and priority setting retreat on January 23, 2002. Rather than ranking projects in a one-two-three order, the Board chose several major projects it would like to accomplish, beginning in FY 2002. They are: Redevelopment of the Bob's Amoco Site EPURA acquired title to the Bob's Amoco site in early January. The goal is to develop it into an "anchor" or "destination" use, to attract more people to the west end of town and thus enhance the area economically. Szymanski/Ray is actively assisting EPURA in finding the right user. At the same time, EPURA is eager to work with any local developer in procuring an appropriate end user. Cost: At this time, tangible costs consist of interest on the loan, which is estimated to be $40,000 per year or $3,333 per month and the professional services of Szymanski/Ray. It is anticipated that the end user will have requirements to be addressed by EPURA and/or the Town. These are not known at this time; however, EPURA is cognizant that some reserve must be maintained to address this contingency. Performance Park (inclu,lin 12 kavak course) After multiple work sessions involving interested parties, the design of Performance Park has been basically completed. The basic elements include a pavilion to accommodate performances by local groups, including the Village Band; a parklike area to accommodate the audience and general community use; and the first phase of a kayak course down to Tregent Park. The purpose is to attract new community activities and visitors to the area, which will enhance the west end oftown. Cost: After considering many variations of design and associated costs, the EPURA Board determined that the cost of Performance Park should be kept under $500,000, at least initially, plus the cost of the kayak course (which is currently being determined). The possibility of outside grant assistance is being explored. Tallant Park Parking Following the demise of the Mountain Discovery opportunity, the Town Board asked EPURA to consider the best public use for the Tallant Park area. Various possibilities have been discussed. It is the consensus of the EPURA Board that regardless of the eventual use of the larger Tallant Park area, one thing that is desirable at an early date is the improvement of the parking area on the south side of the river, adjacent to Highway 36. A concept plan has been developed that would increase the number of parking space from 21 to 96. This improvement would provide a means to get people out of their cars on the periphery of downtown and onto the Riverwalk or a future public transportation system. The next step is minor refinement and preparation of construction documents for bidding. EPURA would like to accomplish this as soon as resources allow. Cost: Preliminary cost estimate by Design Studios West is $362,000. ESTES PARK URBAN RENEWAL AUTHORITY 170 MACGREGOR AVENUE â€¢ POST OFFICE BOX 1200 â€¢ ESTES PARK, COLORADO 80517 â€¢ 970/577-3704 â€¢ FAX 970/586-2816 6 2 -ez ---3.- 4-4.1=11-- -L--3 - 9 -*05 1 4 3 *- 415- - I - 1 143-2 4-: c r I i_ - 3 -1 =2 u Aft ESTES PARK VOLUNTEER FERE DEPARTMENT Year End Report = 2001 j .,y. 2001 ESTES PARK VOLUNTEER FIRE DEPARTMENT YEAR END REPORTS â€¢ ELECTION OF OFFICERS â€¢ FINANCIAL REPORT â€¢ TRAINING REPORT â€¢ INCIDENT RUN REPORTS Subrnitted 1,Â«e- Scott Dorman, Fire Chief MR Efandka(Ker, Secretary ~-1 Â£41. rt Doug D~ts, Treasurer ESTES PARK VOLUNTEER FIRE DEPARTMENT 2001 ELECTION OF OFFICERS REPORT ESTES PARK FIRE DEPARTMENT (VOLUNTEER) PO Box 1200, Estes PaIiÂ£, CO 80517 Phone (970) 577-0900; Fax (970) 577-0923 January 1, 2002 Board of Trustees Town ofEstes Park PO Box 1200 Estes Park, CO 80517 Dear Town Board Trustees: Our annual election of Officers was held at our December 4, 2001 business meeting. The results ofthat election are as follows: â€¢ First Assistant Chief- Daryl McCown â€¢ Second Assistant Chief- Larry Pettyjohn â€¢ Secretary- Jon Landkamer â€¢ Treasurer- Doug Deats We respectfully request your approval ofthese Officers we have chosen to lead us in 2002. Sincerely, TM~andfamer, Secretary Estes Park Volunteer Fire Department ESTES PARK VOLUNTEER FIRE DEPARTMENT 2001-YEAR END FINANCIAL REPORT 8:18 AM Estes Park Fire Department 01/28/02 Balance Sheet Cash Basis As of December 31, 2001 Dec 31, 01 ASSETS Current Assets Checking/SaWings First National Bank Checking . 8,946.80 First National Bank Money Markt 95,903.37 Total Checking/Savings 104,850.17 ' Total Current Assets . 104,850.17 Other Assets Petty Cash 100.00 - Total Other Assets 100.00 TOTAL ASSETS 104,950.17 LIABILITIES & EQUITY Equity Opening Bal Equity 105,049.73 Net Income -99.56 Total Equity 104,950.17 TOTAL LIABILITIES & EQUITY 104,950.17 L j ECONMDENTIAC C j Page 11:17 AM Estes Park Fire Department 02/01/02 Profit & Loss Cash Basis January through December 2001 j Jan - Dec 01 Income Donations .-- 57,201.03 Duckfest 3,107.00 Interest Earnings 2,425.43 Labor Day Sale 30,732.96 MDA Boot 7,419.62 Total Income 100,886.04 Expense Awards/Dues/Membership/Tuition 1,670.17 Books & Software 2,075.92 Contributions 12,689.81 Convention 2002 213.39 1 Dive Team 6,859.96 EMT Expense 3,575.94 Equipment 39,294.96 Fire Academy 7.93 Fire Prevention Materials 2,974.53 Firehouse Maintenance 966.21 Fundraising Expenses 607.99 Hazardous Materials 580.85 Insurance Policies 7,221.00 Labor Day Craft Fair 3,513.05 Miscellaneous Expense 109.76 Operating Supplies 3,466.63 Other Expenses 5,052.08 Tax Preparation/Audit 290.00 Telephone 2,688.12 Training 4,110.38 Truck Maintenance 1,207.85 Volunteer Incentives 1,809.07 Total Expense 100,985.60 Net Income -99.56 CONFIDENTIALF Page 1 Income and Expense by Month 11Lncorne January through December 2001 IExpense $ in 1,000's j 30 25 20 Â·4..o,~,E~ 15 10 5 0 JanO1 MarO1 MayO1 Ju1O1 SepO1 NovO1 Feb01 Apr01 Jun01 Aug01 Oct01 Dec01 Expense Summary iEquipment %38.91 January through December 2001 iContributions 12.57 Insurance Policies 7.15 iDive Team 6.79 IOther Expenses 5.00 11Training 4.07 lEMT Expense 3.54 ILabor Day Craft Fair 3.48 IOperating Supplies 3.43 IFire Prevention Materials 2.95 IOther 12.11 Total $100,985.60 j By Account ESTES PARK VOLUNTEER FIRE DEPARTMENT 2001-YEAR END TRAINING REPORT J 2001 TRAINING REPORT January 1, 2002 Town Board of Trustees Estes Park, Colorado Training hours for 34 full time volunteers during 2001 totaled 2,774 hours, resulting in an average of 81.6 hours per volunteer. Training in 2001 included the following: Fire behavior Fire streams Fire extinguishers Fire hose Incident command system Water supply Personal protective equipment Salvage and overhaul Vehicle fires Vehicle extrication Ventilation CPR Dive rescue Ice rescue EMT Hazardous material- operations level First Responder Rescue Hose testing and inspections Arson investigation Ladders and aerial operations Wildland fire red card Defensive driving Ropes & knots ISO practical testing . Live fire scenarios Pumper/engineer Inspections & Prevention Interior fire attack Forcible entry Confined space Chemical/Biological response Building construction Communications Respectfully submitted, Scott Dorman, Chief Estes Park Volunteer Fire Department ESTES PARK VOLUNTEER FIRE DEPARTMENT 2001-YEAR END INCIDENT RUN REPORTS Comparison 2001, 2000, 1999, 1998-Type of calls by number Type of Call 2001 2000 1999 1998 EMT Assists 122 148 124 81 Motor Vehicle Accidents 106 78 78 71 Wildfires 48 34 32 32 False Alarms 34 32 35 32 Other 32 36 14 22 Haz-Mat 32 22 30 39 Smoke Reports 30 30 Assist Other Agency 18 12 14 20 Odor Investigation 16 14 8 9 Structure Fires 12 23 11 13 Dive Team 11 5 5 7 Vehicle Fires 9 4 10 7 Dumpster & Trash Fires 8 7 3 8 Rescues 6 5 Chimney Fires 8 1 7 8 Cooking/Heating Equipment 4 5 7 4 Totals 494 456 378 353 - 12, ~'I-' -t' 9-2 ,- =0'2 :~ rt'17% %-L_Ortwit ,â€¢~14 ,~* 1.4-17*E H '6 Mt'Aill'VÂ© +414:Â·'i Ij--ry ri -0,2't-y;'4Â¢F- -, - i ,-1 -46 Tii' 2, flil r -- 1 .1 -6 tt' I ~~ -I , T'-- 1'1'#441*i'i*kp -.-1--k - - -Ute f ?T~- ci~10473 Juyi'I-1 193%* - #~~t, T.,L T t. . 1.L ---- 41-1,*t-47,11. ..6 0 44 4*'. RE Tm'2fiNG~*di'. r #2 JI - .iy'-2-:1 rÂ·=4 .1=1- ril:,iâ‚¬Â·+4 14* 1 *Oe .6 lot) -1 Al-I Im. 1.=717 41Â»--11'=t,Al 4/4%41* z~-'Ill,~ /4.1 -;41,1~11 -142.it=.im 33â€¢IU,!tÂ·,tâ€¢ L 94149 421 L_. TFI Â¥4*KÂ·*trit-14- C-U'L{,~43&43-Pd>~ti?*pt#%*P:S~~*#fl- tÂ®~ 1 e ik-2h~xf~*,Ty't.*48#=,~~,I 1*14*714\~d''i Aft#fâ‚¬ttky~-riE# %# G *i- 4 J e . u 3>i-~ttilif~t--0+3,i#~, tibi Ig~-~,~~~547FtliT-Â«aÂ·-,7'T 94 1# I ri I 41!1 , 11 Ji=.f Cm-I-116, 224i:4,--*.--,Â¥- /-4-~li~12-11~1\11*2211-- 94 )4Â¥UD&,1;~~.1~r/+411,*., r'?t,CÂ·,-*tr-~-1.:IL-, 'FA*~5Â«2,+2.Â·IFF-Â·. 11 7- 1 a--41 4-11 6- O 0 0 i.. 19 PA 4 cy /4 141-1Â·rÂ·~, it :1 9 I' | # | Triz.ZZ~ , r --Fâ€ž-1 1 -1 " 1 Â£ 4-*E | -1 <314+i 'Â£f ..bÂ· -flu .1/ 4 1 11 1 34 16.5*.1,8,7*.4.11*+4'LÂ·t<irkÂ·t, 1,94 " D'Â·,s-~r.:,p S 41 L. ..L/4Â·,1/1./ J'-1 t~~.~ e.* 4*9 -~,-p'r.~J_i 6~ti; t:I-,7 IF j)i'-~Cj 'Â« LA v... â€ž:1 -- ..._, * --,.._â€ž...,_......*- g 06- 94 %- 0000000 f NO 00 O * M 0 9- .97 r .1- 4% 10% stleo Jo JequlnN 12001 â€¢ 2000 01999 El 1998 Comparison of calls by type lieolo edAL 160 4 ~ 5 -1-- + a-Â· '2131,11:-01*--Jill 41191, 4 2 'Jt*!r 4%*' - 6,<44.11 j 11-j 11~4~'244-tt- -* i,- MT - r # ra ~~ 1-1 2' i Ar.r --2'll Â·1,---2+-i-* r-PL 1 17'= 1'A-9- 1 4-1-'.411171- 11-Cl:WrWI- i. - 4 .4-:-i,1444>6~NE**042 # # n - 1 '.Wr 4 15 2;ik-.Â· *tb#taÂ¢*47[ 0 -ON,-~- =Iff,-1-1 Efitri-pv':1 4 -2- - =. 1 1.11 -L -1 - -L 14,0 - .1#â‚¬ I 1 ... U' 11 1 ,1,1$74 %JI, ga,Tf*51 61' 3, ,Â·-14' ' , â€¢'~ 4 ' 4*59 MS<41-I _1 TaÂ¢% 2 1 J~' ' ~L Ill + fdb- ' .. *" 1,-W 8-Â¢Â· 4,1 iff** 47 h - -1-' 1 1.-1 + 6 -1- 'd -1 1 . 1.- A Â£ liÂ·r'-4 FVE - ~ 1=~ 1- 411 4.1 ' 46 1 r-111- r.: Ir- 12.'-L mf,3.11.44 ' ,:EN,*AMBr ' ~'- " Ii*~T 11 1.-- [14! 141911- 1 1 41 -1-' 219 1 M. j.11/ #ItbA ..4- * INA 1,Â·i,4 'u:it--'~4~~'0'1#Fr41*14#0Rud#piIAr:+ - - 1 1 1 _ T .Ir- --~ I ~,IrC ,9.--1 I~, 9,5, ~- -' ~ ~11 ~ 4 -â€¢ 2 dim#Ely i.j:-- 'El,Eme~21 ,; 1 1, ~b- Il ~'.h~ ~,415~1 1924, li#nit Â· ~~ Â·7 1 #'74 ~KA42*90' _ 1 -1 71 1-,iwj- 10 '1$ 4 1.-' IA, ,4I~ ' 4- =' L M 4 1 - 1,1-1 1 .11' ~ - - .0 Wl*:bUE- ., 1 '4 -476 - 1 =1*- L--r ..6 r--rÂ¢#-lit'!â‚¬4*R#~TkP'T r :r#* 4%~9*1 9, + -4 - -1 -r-- 4-**c:4Â·-1~~ily. 1#44'9~ S,Lcit>61~ Â·6*6/M~er-il - 1 44-7-41-1%&%411,1 0, .. - -A"LI '11-rre.*1-FW.:4-3.Ph 1.fw~ U 7,~-37-*4-ze 10:!0~1.,#5 - 1 4.,W, ==- 11 i ri'' 1 - Tl -1 4 0* IF 1..1 - -1 *6 r ~ 9 7 . 11' 1 4- 1 Â¥ 11- 11 -1 1'Â« W'(tri 2Â«92.!4-54,:~-g#~ck .,5=-114Â»<:= f/*94345- -*4 ~A~.~+tr- 1 . - . . 111 'Im 4 41 1 -irri '2.jert: 2-49 4 1 W 1 #- =râ€¢. 4- ' 1 -Â·17,7 6artjÂ· 4 1 1 16 411.1- .*29 111,1. ! 'Vi ' i l 4 0~|tb' u_ rn ' fill L *#4~4 i .r,-' = 1.<I - 1 4 I m. r . 1,1 L - 9 4-'tly#h' 11%t?#~ -11.Jil~~~t -141= lili ./ U. Â· /,1 .1 1 11 -4 1 A mLI .4-4 11 4 tr064' 1 0 f ' 11 t- ,# / I / 1 111 4 ,1 Ir -1 Â· Â· 1 1 ir#1BA-IM, --5 1 4 1 J 11 r 1 AUE1113- 4 -- 46 -. I Â¥[1 -17-UW - 1 + . i I -1 . 24Â·''i~ 4 746 -' l.-4,7 11+'-11111.1 13:t,joi-i Â·a,Â·1381 1-1 1 1.1,4,11 Â·1Â¥L'yr-~f !1 ' ~ 11~ k-O~~ 1 208,-4-L-f' ~-47'lirpol!. -t:Atllik''WL,Mlivi ~01*,,4Â« it4 - r-'~-I~||T-|~24~0-3- = 45~Ag#ME*-ti'* ./ 'iÂ£-1 08888 0 0 LO .r Â¢9 N slies Jo Jequlnu 12101 ~ slieo lejol -4- ~ 600 %%1 14 .11- 1 40 -TÂ¥ 71 1 -3 Trend in Total Calls 0002 leal 661. Jeel 866 L Jeek Lo O LO (O 1.0 h N <D O 00 LO h i r- O (0 L.01.01~(OMÂ¢Oxf CD r N * O Lo CO N (9 EE Â£3 R 00 N LOLAOLOLOCO 3 A 0 4 6 2 Â¢9 5 3 C) 00 0 0 M E~ - m iII 8 0 2 2 Â® = I Outside Dollars Dollars Average Type of Fire Call Count Man Hours City its City Limits Lost (est.) Saved (est.) Response Time 00 000'19Â£'ZÂ¢ 0009Â£'61[$ Â£22 El. SeJ!=1 unwnns 00 000'0Â£$ 00 00 L'8Â£$ 00000'09*$ 00 00 LÂ¢ se]!d Xeulu!40 001002999$ 0009L'Â£69$ 9*Z 9*Z /6/ slejol 2001 EPVFD RUN REPORT TOTALS EMT Assists 122 251 79 43 Motor Vehicle Accidents 106 1186 46 60 $518,200.00 Wildfires 48 12 36 False Alarms 34 168.5 13 21 Other 32 145.5 15 17 $400.00 32 21 11 $5,000.00 00 009$ 9 992 L L 00 000'LE senosekl 000099 1ueludinb3 Buneel-l/Bu!)1000 Smoke Reports 30 59 13 17 Assist Other Agency 18 122.5 12 89 91, UO!leo!1SeAUI JOPO SeJ!3 4Se31 9 Jelsdulna 1 .C 0 0 0 H ..... -Dic 00 00 I Motor Vehicle Accidents 30 I Smoke Reports m Assist Other Agency I Odor Investigation Sal!3 4Seil 9 Jelsduu weludinba Bulle@H/Bu!)1000 9, i EMT Assists O Wildfires 12 11 9 6 64 El False Alarms 16 122 I Other i Haz-Mat SeJ!:I einpnJ19 1 111881 GA!0 0 SeJ!3 elo!4eA SeJ!3 60 90k ze 2001 number of calls by type of call te ZÂ£ },1 79 ~Cir-icÂ·Â·Â· - 9 +IÂ·- 41 r- 4-!- N#.2-trâ€¢-33 4Ey_~rl' -lid' 1.Oblâ‚¬Il ick,juf.:~ t'll,Lw:4,&~.-0-4* 7 Â· 4 ~~7,fi,:4#!Ailt-it='4"gt' il 92, C 'li' F~~1 r=kiriF,biL'I =4,Â·b'Â· -;' 7' '- 1.2, c;-I,li., -i /IÂ·4,Â·1 ~~ I ' - .e'l-1 =*411Â·jA tr' r_13,49**"~~64'-7 -=i- 4- b F" I 4 4 k .14 5 Ir st ./44, e .rJ46'5~1*4- 9"-gep'. 0 t.ir -1-- *11.3+ * 4 q. 4 0 IE 4*. 4 -*Â® 9> 1 d 0 *:â€¢ 11 4 1 1 F . 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