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PACKET Town Board Study Session 2001-11-06
1 1 TOWN BOARD / 2002 BUDGET STUDY SESSip,(fs Thursday, November , 2001 9:00 a.m. - 12: Noon Board Room, m. #130) 1. Presentation of General F d and Special Revenue Funds A. General Fund B. Community Re' vestment C. Museum D. Conferenc Center E. Conserv ion Trust F. Speci Events G. Sen r Center H. mn Space 1. ...< Entrance Estates J. /Catastrophic Loss K/ Medical Insurance E Fleet Maintenance J Efues-day, Noxember-622001 3 9:00 a.m. - 12:00-Noon- Board Room, (Rm. #130) 1. Presentation of Enterprise Fund and Other Funds: A. Light & Power Fund B. Water Fund 2. Budget Changes/Considerations 3. Benefit Study Presentation Ig OLORROO Town Estes Park 2002 / udget Work Session tober 18, 200~ 11/5/2001 Town of Estes Park 1 R;4\ Previe (02-0 • Pr ent Enterprise Funds: - Ligh & Power - Water 11/5/2001 i Town of Estes Park Town of Estes Park 2002 Budget 1 40, SPA*+ Enterp e Funds -- • erview of Enterprise Funds - Be nning and ending fund balance - Reven s - Expenditur • By functiona ategory, e.g. Distribution / 11/5/2001 Town of Estes Park 3 Light & Pow©i4und •2002 Adopted 2002 Proposed Changes • Residential ~ - Rural~ $2,327,368 $2,304,652 -Uh¢ 1,622,399 1,642,041 Commercihi Rural \ 1,218,754 1,268,663 - Urban 2,406,812 2,475,187- • Municipal 183,921 185,048 • Interest 220,000 160,000 • Fiber Optic Lease ~ 45,429 15,000 .... · Totals '*¢89769 $8,420,4~ - Note: Proiections = 4.8% growth + 3.2% rakincrease 11/5/2001 Town of Estes Park ~ 4 Town of Estes Park 2002 Budget 2 Light & Pow Fund Expenditures •2002 Adopted 2002 Proposed Changes • Purchased po er $4,092,887 $4,114,125 %I ties 81* 4 - 11/5/2001 Town of Estes Park Light & Pow Fund Expenditures •2002 Adopted 2002 Proposed Changes • Administrative/ eneral - Engin g design: Fall River Hydr NP Gateway Trail $0 $10,000 - Rate dy 7500 - Christrna ecorations 70,000 - Payment in 11 of taxes 104,398 106,681 • (2.5% of urb revenue) - Franchise Fee 125,277 128,017 · (3% of Urban Reven - General Fund transfer 737,642 749,193 • (9.5% ofUrban Revenue) - Fall River Hydro Museum Transf 25,378 25,59~ efESIBiA 11/5/2001 Town of Estes Park 6 Ndzab#" Town of Estes Park 2002 Budget 3 Light & Pow Fund Expenditures ~ ·2002 Adopted 2002 Proposed Changes • Bond princip $160,000 Bond in est 140,562 11/5/2001 Town of Estes Park 94Utly' Light & Pow Fund Capital Expenses ./ •2002 Adopted 2002 Proposed Changes Old warehou upgrade $10,000 • Office co ier (2/3 share) 7000 • Replace ineering large format copier $5000 • Data process equipment - PC's 16,950 - AS400 upgrades ( ,000 from '01) 27,500 42,500 - Data warehousing/doc ent imaging (from '01) 75,000 - Network equipmentfsoftw 95,000 100,000 • (servers, routers, storage de ces) / 11/5/2001 Town of Estes Park 8 Town of Estes Park 2002 Budget 4 Light & Pow Fund Capital Expenses ~ •2002 Adopted 2002 Proposed Changes --- • Meters $224,284 • Transfo ers 200,000 $120,000 • Fiber opt communications 45,000 30,000 • Bucket truck 1 replacement 140,000 - (9200 hours, 1 ears) • Jeep Cherokee #19B lacement 22,500 25,000 - (74,000 miles, six years • Street lights 75,000 11/5/2001 Town of Estes Park Light & Pow Fund Capital Expenses ~ •2002 Adopted 2002 Proposed Changes · Overhead lin - Big mpson 3 phase conversion - Long range $390,000 • Undergroun ines - MeGregor r ch (1/3) 0 $30,000 - Brownfields's ci uit tie (from '01) 0 95,000 - Meadowdale/Fish Cr k circuits - Long range 360,000 11/5/2001 Town of Estes Park '442&69 Town of Estes Park 2002 Budget 5 Water Fund ) ·2002 Adonted 2002 Proposed Changes Residential Rural $513,000 $515,000 - Urban 620,000 • Comm ial - Rural 152,000 - Urban 545,000 Bulk Water 74,000 75,000 • Plant Development Fees 200,000 175,000 • Water Rights Fees 200,000 165,000 ~ • Fire Hydrant Fees 136,155 • Interest 50,000 • Totals $2,61 475 $2,3*225 - Note: Proiections assume 2.9% rate increase 11/5/2001 Town of Estes Park 11 Water Fund penditures •2002 Adopted 2002 Proposed Changes • Purchased w r $117,000 - USB indy Gap, CBT, Power Interruption • Purificati expenses 329,725 - Salaries, c emicals, utilities • Distribution Oper ion/Maintenance 496,450 $427,655 - Salaries, repair/mai enance • Customer Accounts 98,595 104,686 - Salaries, meter reading, posta e A€B.h 11/5/2001 Town of Estes Park 12 ™4.2&5*, Town of Estes Park 2002 Budget 6 1 Water Fund penditures li •2002 Adopted 2002 Proposed Changes = • Administrati General - Engin 'ng $84,000 • ountry Club, Evergreen, E. Wonderview • Fal 'ver High Zone Easement/Preliminary Design $50,000 - Franchise F • (6.4% of gro revenues) 121,850 122,043 - Housing Authority ter taps 36,750 · ( 1/2 Of 25) 11/5/2001 Town of Estes Park 13 Water Fund t Service ~~ ·2002 Adogted 2002 Proposed Changes • Bond princip - 1990 ries: year 10 of 18 $110,000 - 199 cries: year 5 of 14 65,000 • Bond interes 134,659 6,PM 11/5/2001 Town of Estes Park Town of Estes Park 2002 Budget 7 Water Fund pital Expenses 1~ •2002 Adopted 2002 Pronosed Changes - • Building remo - Glaci reek filter $220,000 - Sho & Bulk Dispenser asphalt/concrete 0 $20,000 • Office equip ent - Replace En ' eering large format copier (1/4) 0 5000 • Data Processing equi ent - Printer, h GIS comp ter 3500 - SCADA duty laptop 0 2000 - Replace damaged 5 year 01 C 0 3500 - New Software 0 6500 11/5/2001 Town of Estes Park Water Fund pital Expenses ~1~ •2002 Adopted 2002 Proposed Changes • Meters $105,000 • Lab equip ent - Sp aphotometer 4500 - Online a alinity 0 $8000 • Purification equi ent - Filter analyzers 8000 • Vehicles - Replace 34 ton with 1 ton ith utility box (90,000 miles, 7 year ld) 38,000 Town of Estes Park 11/5/2001 Town of Estes Park 2002 Budget 8 I i Water Fund pital Expenses 4 ·2002 Adopted 2002 Proposed Changes Water syste mprovements - Coun Club $120,000 ;f ' - Ever een 210,000 - E. Won iew: MeGregor to Safeway 225,000 - Mary's Lake ump (from '01) -0- $180,000 · Total Capital $939,335 $1,171,670 ~1= • Total Expenses $2,860,430 $3,128,758 ~ 4 1 / 11/5/2001 Town of Estes Park 17 jurjil"'ll.* 144* 0 8, 9 --'I'.'/- '' . . 1 - . 7*, + View, etc. 1.> . - r-i .--<: 1 ... ·,1-·3.87 I.t-,1:. i MA.21·'1-. U - elY=....~:g-4. .1 Town of Estes Park 2002 Budget 9 h I Benefit urvey _ · S ey of 2001 CML Comp - sation data - Insuran - Retirement Paid Leave • Vacation, Holida nd Sick leave 11/5/2001 Town of Estes Park Survey unicipalities • B hton, Castle Rock, Commerce City, Golde Lafayette, Louisville, Parker and Steambo Springs • Also used in lary survey 11/5/2001 Town of Estes Park 1 Town of Estes Park 2002 Budget 10 IIi Survey esults: Paid Leave • Ex usion of PTO cities - Brig on, Commerce City and Louisville • Sick Leave - Town is at the verage of 96 hours • Vacation and Holi Leave - Town below average 11/5/2001 Town of Estes Park 21 1/ i Cu~®V acation Leave Years otService Vacation Hours Earned per Month Vacation per year 0 through 3 ~ 7 84 4 through 7 ~ 8 96 8 through 15 10 120 1 16+ . 13 156 ~ 1 / 11/5/2001 Town of Estes Park 1 22 l/ Town of Estes Park 2002 Budget 11 9 1 Pro~d Vacation Leave , = Years ot Jervice Vacation Hours Earned per Month Vacation per year 0 through 3 ~ 7 84 4 through 7 10 120 8 through 15 12 144 1 / 16+ 14 168 ~ 11/5/2001 Town of Estes Park \ 23 1/ Holida eave • A rage is 93 hours • Town ovides 80 hours 11/5/2001 Town of Estes Park Town of Estes Park 2002 Budget 12 Holida eave_Considerations • T fold - Ad ne holiday (eight hours) - Reduc ecognized holidays • Difference - 94% of average ompared to 86% - Reduce the numbe of days that Town~/ offices are closed 11/5/2001 Town of Estes Park 25 Town of Estes Park 2002 Budget 13 -. -- . Town Board Budget Study Session November 6,2001 eliES pA* . .,82/12/.R-11, I - /9,0- ~OLORPj/0 Uxul;,1 Yj' WE #4 SIAND~ ~ 70, . Town of Estes Park 2001 Budget Light & Power Fund Projected Statement of Revenues, Expenditures, and Changes in Retained Earnings -- - Operating Revenue - $ 7,941,532 Operating Expense 7,511,296 Operating income (loss) 430,236 Non-operating revenue 380,963 Income (loss) before operating transfers $ 811,199 Transfer to other funds 763,020 Adjustments Net income 48,179 Retained earnings - beginning 11,084,642 Retained earnings - ending 11,132,821 1 Town of Estes Park 2002 Budget Light & Power Fund Projected Statement of Revenues, Expenditures, and Changes in Retained Earnings Operating Revenue 0 -„ $ 8,260,432 7- Operating Expense 7,689,878 Operating income (loss) $ 570,554 Non-operating revenue 185,000 Income (loss) before operating transfers 755,554 Transfer to other funds 774,787 Adjustments Net income $ (19,233) Retained earnings - beginning 11,132,821 Retained earnings - ending $ 11,113,587 2 h Light & Power Fund 2000 2001 2002 Revenue Actual Budget Adm. Review Intergovernmental Revenue Operating Grant $ 221,099 $ 177,289 $ - Charges for Services Residential - Urban - 1,218,766 -1,257,150 1,357,717 Residential - Rural 1,455,228 1,501,059 1,621,138 Residential Demand - Urban 232,254 239,569 258,733 Residential Demand - Rural 490,860 506,319 546,823 Resd. Time of Day - Rural 3,112 3,210 3,467 Resd. Time of Day - Urban 22,972 23,695 25,591 Resd. Eng. Time ofDay - Rural 119,065 122,815 132,640 Resd. Admin. - Rural 524 541 584 Large Comm. Time Day - Rural 6,646 6,855 7,404 Large Comm. Admin. - Rural 20,476 21,121 22,810 Small Comm. Time Day - Urban 4,695 4,843 5,230 Small Comm. Time Day - Rural - 1,458 1,574 Small Comm. Admin. - Rural 19,489 20,103 21,711 Gen. Service Small - Urban 1,232,472 1,271,287 1,372,986 Gen. Service Small - Rural 462,931 477,511 515,710 Gen. Service Large - Urban 984,705 1,015,717 1,096,971 Gen. Service Large - Rural 627,871 647,645 699,454 Municipal - Urban 128,043 132,076 142,641 Municipal - Rural 38,067 39,266 42,407 Outdoor Area Light - Urban 252 378 378 Outdoor Area Light - Rural 551 536 536 Wind Power Urban - 4,660 6,990 Wind Power Rural - 1,833 2,750 Pole Rental 27,807 27,807 27,807 Vehicle Work Order 33,624 30,000 35,000 Meter Reading 27,500 27,692 28,380 Current Revenue Interest Earnings 380,963 185,000 160,000 Buildings 15,000 15,000 15,000 Miscellaneous Revenue Other 488,975 200,000 250,000 Fiber Optic Lease 45,429 11,699 15,000 Sales ofFixed Assets 13,119 3,000 3,000 Gain/Loss Revenue ~ - - Totals $ 8,322,495 $ 7,977,134 $ 8,420,432 3 Town of Estes Park 2002 Budget Light & Power Fund Enterprise Fund Purpose: Provides electric service to residents of Estes Park and adjacent areas. The Light & Power Department provides water service to approximately 9000 customers in Estes Park and the surrounding area. = - Personnel Levels 1 Director 0.4 Assistant Town Administator 1 Line Superintendent 1 Meter Reader 1 Meter Specialist Foreman 0.33 Accountant 1 Groundmand 1 Line Equipment Specialist 11/3 Administrative Clerk II 1 Material Mgmt. Specialist 0.4 Town Administrator 0.5 Part-time Secretary 0.2 Construction/Facilities Manager 1.50 Accts. Payable/Utility Billing Spec. 1 Crew Chief 1 Assistant Finance Officer 1 Assistant to Director 0.4 Deputy Town Clerk 6 Linemen 0.5 GIS Specialist 2 Meter Specialists 0.4 Town Clerk 0.5 Secretary 0.4 Finance Officer Budget Comments Budget includes expenses for $302,562 payments on revenue bonds (year 3 of 16), $165,000 for tree trimming contracts, $7500 for a rate study*, and $70,000 for Christmas decorations. Capital purchases include: $ 10,000 Building Remodel (Old warehouse upgrade)* 25,000 Station equipment 3000 Furniture and fixtures 12,000 Office equipment Replace office copier (2/3), and engineering copier (1/4) 234,450 Data processing*** $15,750 4.5 new PC's $42,500 AS400 upgrades 25,000 network equipment 25,000 2 new network servers 35,000 network attaches storage 15,000 software licenses 1200 Finance upgrades 75,000 Data warehousing,(from 2001) 224,824 Meters 120,000 Transformers 34,200 Communication Equipment 30,000 Fiber Optic equipment* 4,200 2 vehicle radios 3,000 Laboratory equipment *items to be returned to committeeforfurther discussion and action ***1computer related purchases to be reviewed by computer technical committee 4 Town of Estes Park 2002 Budget Light & Power Fund Enterprise Fund capital continued Purpose: Provides dectric service to residents of Estes Park and adjacent areas. The Light & Power Department provides water service to approximately 9000 customers in Estes Park and the surrounding area. - -- -- I Capital purchases continued: $ 8,000 Tools $ 5,000 Hotline tools 3,000 Underground tools 165,000 Trucks 140,000 Replace bucket truck 25,000 Replace Jeep 1,500 Other Machinery/equipment Upgrade reel trailer 75,000 Street lights 142,500 Poles, towers, fixtures 130000 Big Thompson 3-phase 400,000 Underground conductors 360,000 Meadowdale/Fish Creek circuits* 30,000 MacGregor Ranch (1/3) 95,000 Brownfield's circuit tie 1,300 Customer service lines *items to be returned to committeeforfurther discussion and action computer related purchases to be reviewed by computer technical committee 5 Town of Estes Park 2002 Budget Source of Supply (502-6100) Light & Power Purpose: - Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ - $ -$- Operations & Maintenance 3,801,411 3,975,000 4,114,125 Total Current Expenses 3,801,411 3,975,000 4,114,125 Capital 0 0 0 Total Expenses $ 3,801,411 $ 3,975,000 $ 4,114,125 Personnel Levels Budget Comments 6 Town of Estes Park 2002 Budget Distribution Operations & Maintenance (502-6301) Light & Power Inside/Urban Purpose: - Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 639,586 $ 655,535 $ 669,137 Operations & Maintenance 207,957 213,808 235,880 Total Current Expenses 847,543 869,343 905,018 Capital 0 0 0 Total Expenses $ 847,543 $ 869,343 $ 905,018 Personnel Levels Budget Comments 7 Town of Estes Park 2002 Budget Distribution Operations & Maintenance (502-6302) Light & Power Outside/Rural Purpose: Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 151,441 $ 197,833 $ 212,543 Operation§ & Maintenance 120,818 126,028 130,512 Total Current Expenses 272,259 323,861 343,055 Capital 0 0 0 Total Expenses . $ 272,259 $ 323,861 $ 343,055 Personnel Levels Budget Comments 8 Town of Estes Park 2002 Budget Customer Accounts (502-6401) Light & Power Inside/Urban Purpose: - - Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 336,661 $ 356,240 $ 515,691 Operations & Maintenance 85,256 120,710 127,358 Total Current Expenses 421,917 476,950 643,049 Capital 0 0 0 Total Expenses $ 421,917 $ 476,950 $ 643,049 PerNonnel Levels Budget Comments 9 Town of Estes Park 2002 Budget Customer Accounts (502-6402) Light & Power Outside/Rural Purpose: -- .- -- - Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 39,670 $ 50,304 $ 61,854 Operations & Maintenance 9,407 16,056 19,562 Total Current Expenses 49,077 66,360 81,416 Capital 0 0 0 Total Expenses $ 49,077 $ 66,360 $ 81,416 Per§onnel Levels Bedget Comments 10 Town of Estes Park 2002 Budget Administration/General (502-6501) Administration & General InsidefUrban Purpose: = Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 268,553 $ 292,159 $ 310,002 Operations & Maintenance 1,093,655 1,007,267 792,858 Total Current Expenses 1,362,208 1,299,426 1,102,860 Capital 0 0 0 Total Expenses $ 1,362,208 $ 1,299,426 $ 1,102,860 Personnel Levels Budget Comments Includes Rocky Mountain Park Gateway Trail, $10,000. 11 Town of Estes Park 2002 Budget Operating Transfers (110-9000) Light & Power Purpose: - -- -- - 9 Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Contingencies $-$ -$- Transfers Out/[nterfund General 690,533 737,642 749,193 Hydro - 25,378 25,594 Total Expenses $ 690,533 $ 763,020 $ 774,787 Budget Comments 12 Town of Estes Park 2002 Budget Debt Service (502-6700) Light & Power Purpose: -- Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Principal on Bonds $ - $ 155,000 $ 160,000 Interest on Bonds $ 129,000 $ 74,200 $ 140,562 Total Expenses $ 129,000 $ 229,200 $ 300,562 liMet Comments 13 Town of Estes Park 2002 Budget Capital Light & Power Purpox: Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ - $ -$ - Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 Capital 2,660,867 1,890,220 1,881,734 Total Expenses $ 2,660,867 $ 1,890,220 $ 1,881,734 Personnel Levels hdget Comments 14 Town of Estes Park 2001 Estimated Water Fund Projected Statement of Revenues, Expenditures, and Changes in Retained Earnings -- - - Operating Revenue $ 2,410,760 Operating Expense 2,081,092 Operating income (loss) $ 329,668 Non-operating revenue (expense) (133,388) Income (loss) before operating transfers $ 196,280 Transfer to other funds Adjustments 160,328 Net income 356,608 Retained earnings - beginning 9,167,282 Retained earnings - ending $ 9,523,890 1 Town of Estes Park 2002 Budget Water Fund Projected Statement of Revenues, Expenditures, and Changes in Retained Earnings - Operating Revenue $ 2,450,225 Operating Expense 2,088,580 Operating income (loss) $ 361,645 Non-operating revenue (expense) (159,659) Income (loss) before operating transfers $ 201,986 Transfer to other funds - Adjustments 160,328 Net income 362,314 Retained earnings - beginning 9,523,890 Retained earnings - ending $ 9,886,204 2 Town of Estes Park 2002 Budget Revuenues Water Water 2000 2001 2002 Revenue Actual Budget Adm. Review = Charges for Services - - - --= - I -- Residential - Urban 642,227 610,000 620,000 Residential - Rural 519,986 510,000 515,000 Residential - Urban 585,152 525,000 545,000 Residential - Rural 170,559 150,000 152,000 Bulk Water 103,043 75,000 75,000 Plant Development Fee - 175,000 175,000 Water Rights - 165,000 165,000 Materials 2,715 2,500 2,500 Meters 32,165 25,000 25,000 Fire Hydrant Fees 132,190 132,190 136,155 Current Revenue Interest Earnings 236,078 175,000 150,000 Land 50 50 50 Miscellaneous Revenue Other 22,105 40,750 39,250 Filing Fees 330 270 270 Sales of Fixed Assets 109 - Gain/Loss Revenue - - - Totals $ 2,446,709 $ 2,585,760 $ 2,600,225 3 Town of Estes Park 2002 Budget Water Fund Enterprise Fund Purpose: Provide water service to residents of Estes Park and adjacent areas. The Water Department provides waterservice to approximately4100 _ - cusiGmers in Estes Park and the surrounding area. Personnel Levels 0.4 Public Works Director 0.25 Assistant Town Administator 3 Water Plant Operators 1 Meter Repair Technician 0.5 Data Processing Clerk 1 Water Superintendent 0.14 Secretary 0.25 Finance Officer 0.25 Town Administrator 0.2 Accounts Payable Clerk 0.5 G.I.S. Specialist 0.25 Deputy Town Clerk 0.33 Accountant 0.5 Part-time Secretary 1 Water Maintenance Supervisor 0.2 Construction/Public Facilities Manager 0.25 Town Clerk Budget Comments Budget includes expenses for Country Club engineering, $18,000; Evergreen engineering, $32,000; East Wonderview engineering, $34,000 and Fall River High Zone engineering $50,000. A pump at Mary's Lake for $180,000 is carried forward from 2001. A 2.9% increase in water rates is included in revenues for 2002. Capital purchases include: $ 220,000 Building Remodel (Glacier Creek filter) ** 20,000 Shop and bulk dispenser asphalt/concrete 1,000 Station equipment 7,335 Office equipment Replace office copier (1/3) and engineering copier (1/4) 15,500 Data processing*** Replace SCADA laptop, PC, and new software 105,000 Meters 12,500 Laboratory equipment (spectraphotometer and online alkalinity) 1,000 Shop equipment 8,000 Purification 38,000 One ton service truck with utility truck, replace 3/4 ton truck **items to be returned to committee for authorization to release call for bids ***computer hardware/software purchases to be reviewed by computer technical committee 4 Town of Estes Park 2002 Budget Source of Supply (503-6100) Water Purpose: -- 9. Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $-$-$- Operations & Maintenance 102,048 117,000 117,000 Total Current Expenses 102,048 117,000 117,000 Capital 0 0 0 Total Expenses $ 102,048 $ 117,000 $ 117,000 Personnel Levels Budget Comkients---_ 2001 Budget level plus.36*:EreaBE-miHT~E256-win£Lear 5 Town of Estes Park 2002 Budget Purification Water Purpose: -- -- -- Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 137,631 $ 136,586 $ 146,665 Operations & Maintenance 145,354 180,526 176,619 Total Current Expenses 282,985 317,112 323,284 Capital 0 0 0 Total Expenses $ 282,985 $ 317,112 $ 323,284 Personnel Levels Budget Comments 6 Town of Estes Park 2002 Budget Distribution Operations & Maintenance (502-6302) Water Purpose: -- Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 257,960 $ 265,971 $ 307,889 Operations & Maintenance 129,681 128,922 119,766 Total Current Expenses 387,641 394,893 427,655 Capital 0 0 0 Total Expenses $ 387,641 $ 394,893 $ 427,655 Personnel Levels Budget Comments 7 Town of Estes Park 2002 Budget Customer Accounts (502-6401) Water Purpose: Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 47,060 $ 52,642 $ 58,871 Operations & Maintenance 42,523 42,502 45,815 Total Current Expenses 89,583 95,144 104,686 Capital 0 0 0 Total Expenses $ 89,583 $ 95,144 $ 104,686 Personnel Levels Budget Comments 8 Town of Estes Park 2002 Budget Customer Accounts (503-6501) Administration & General Water Purpose: ---- Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 192,944 $ 217,174 $ 249,497 Operations & Maintenance 273,701 510,077 397,703 Total Current Expenses 466,645 727,251 647,200 Capital 0 0 0 Total Expenses $ 466,645 $ 727,251 $ 647,200 Personnel Levels Budget Comments 9 Town of Estes Park 2002 Budget Debt Service (503-6700) Water Purpose: - - = Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Principal on Bonds $ - $ 165,000 $ 175,000 Interest on Bonds $ 151,947 $ 143,388 $ 134,659 Total Expenses $ 151,947 $ 308,388 $ 309,659 Budget Comments 10 Capital Water Water Fund 2000 2001 2002 Current Capital Expenses Actuals Estimated Budget Proposed Capital - Building $ 5,840 $ 19,000 $ 240,000 Capital - Equipment 191,277 153,412 158,670 Capital - Vehicles 53,914 16,780 38,000 Capital Infrastructure 352,070 1,049,863 735,000 $ 603,101 $ 1,239,055 $ 1,171,670 11 Atish 641_ 64 Longs Peak Scottish/Irish Highland Festival, Inc. ' ¢ 11 - 4.021\\ 1 P.O. BOX 1820 • ESTES PARK, COLORADO 80517 PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) '61*'unt,32. E-mail: info@scotfest.com Web: www.scotfest.com ESTES ~ PARK October 15, 2001 COLORADO Town of Estes Park TownTrustees Estes Park, CO 80517 P.O. Box 1200 The Longs Peak Scottish/Irish Highland Festival has just f0~o~n4 completed its 25th year in Estes Park. From its meager beginning with 4 families and a picnic, the Festival has developed into a world class event. The Festival brings to Estes Park Special Event international guest bands, entertainers, and people from coast to coast who make Estes Park's Longs Peak Scottish/Irish Highland Festival a destination event. ,¢Ermi. A The Festival was started with the intent of extending the ° *1 tourist season to benefit all of the Estes Park economy. We have achieved that goal! The Town of Estes Park receives the sales tax revenues generated by the Longs Peak Scottish/ Irish Highland Festival. During this four day Festival weekend, accommodations and restaurants are filled to capacity along with most of the neighboring communities. Retail sales reflect the 60,000 guests in town with traffic counts that exceed the traffic counts of July 4. One of the most popular events of the Festival is the downtown, Saturday morning parade. People come from all over the front range to watch the parade, and many never go to the Festival field, or attend any evening performances. They stay in town, have lunch and shop. The Festival absorbs all parade production costs. We have no commercial entries, parade sponsors, or contributors. . Alish N. 1, Longs Peak Scottish/Irish Highland Festival, Inc. P.O. BOX 1820 • ESTES PARK, COLORADO 80517 PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) E-mail: info@scotfest.com Web: www.scotfest.com ESTES 005 PARK COLORADO In the early 1 990's Festival shuttles were provided by the Town of Estes Park to move people back and forth from the field A for shuttle bus rentals to downtown. For several years now, the Festival has had to pay The Festival has suffered revenue shortages for several years due to steadily increasing overhead costs. This year's f0~2~5~O~E~v~n4 Saturday snow storm caused the attendance to decease significantly. Special Event, The Longs Peak Scottish/Irish Highland Festival is requesting the Town of Estes Park to consider financial support of $35,000, retroactive to 2001, to be included in the Town of Estes Park's yearly budget. As you evaluate our request, consider the importance of the O 4 440. H 0,» Longs Peak Scottish/Irish Highland Festival and parade to the Town of Estes Park 's economy. Without monetary support from the Town of Estes Park, it may be necessary for the Festival to cancel the Saturday parade and shuttle bus rentals. The Festival budget can no longer support these costs. Your serious consideration of our request is appreciated. Dr. James A. Durward, President Longs Peak Scottish/Irish Highland Festival Longs Peak Scottish/Irish Highland Festival, Inc. P.O. BOX 1820 • ESTES PARK, COLORADO 80517 PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) E-mail: info@scotfest.com ' Web: www.scotfest.com . ESTES PARK Parade Expenses COLORADO 2001 Guest Bands: New Zealand Police Pipe Band Canadian Gun Run Team ~~~~-~ US. Marine Corps Air/Ground Combat Canadian Air Command Police Pipe Band Center Band Travel Expenses: $ 46.462.96 Lodging Expenses: 39,909.00 Shuttle Buses 27,579.33 Pipe Bands: 12 pipe bands from Colorado, New Mexico, and Utah. Travel & Prize Expenses: $ 12,333.00 4:4©52*A Public Relations: Three Contact Persons: Northern Colorado & Southern Wyoming, Colorado Springs & Southern Colorado, Denver. $15,000.00 Citizen Printing: brochures, tickets, Programs $41.066.24 First Class Direct: 2 brochure mailings (May/August) $14,034.00 Mail List: contract labor 700.00 Web site design, Pay-per-view, Domain accessibility, $ 6297.56 Total Expenditures: $202,382.09 t. ;age Statistics for www.scotfust.com - Last 12 Months 11/5/01 9:58 AM Usage Statistics for www.scotfest.com Summary Period: Last 12 Months Generated 21-Oct-2001 00:21 EDT Usage sunnary for www.scotfest.con / - 4 al :1* r - 00_--O Nov Dec Jan Feb Mar Apr May Jun Jul Aut Sep Oct KByte Summary by Month Daily Avg Monthly Totals Month r + - -r- Hits Files Pages Visits Sites KBytes Visits ~ Pages Files i Hits Oct 2001 1381 1180 227 74 1297 467431 1489 4540 23608 27625 Sep 2001 11764 8826 1782 283 5265 4328356: 8497 53485 264781 352940 6 Aug 2001 11654 8926 1859 296 5055 4252710 9196 57658 276714 361287 Jul 2001 1 5878 4647 939 177 3278 2184648 5510 29137 144083: 182223 7-r Jun 2001 4027 3283 632 133 2587 1372354 4005 18974 98499, 120835 May 2001 3044 2520 485 120 2049 832404 2891 11651 60483 73068 Totals 13437903 31588 175445 868168 1117978 - Generated by Wei)alizer Version 2.01 p://www.scotfest.com/stats/ Page lof 1 /Files/>9 361287 96~;6 99£8ZED 8¢. ' 04 . - fr C.=. Ift I. 6. i * k 1-· 93 V ·if. 2 t m X.0. f f UY·· 01 A £ U te 0 1 . 1% €.,U 1, i to .0 ilf 14 ' . V t\ r...1 9:0 ./ 84 4 In 4 2 el- Al C r - P S:~ tr 5, § § RS -6 W, .12Ber•'05 2 iyer:·72% U™'0.. 4···2dfi~ME > r.i.lirtiekbita,EPE,•--i r;957 _ · ·, ,+ E·JU' L';114N. 't··'c: 4·1~ *L>(4'*xii'::18' .P~ ~~ l,1. e-:5 9 C 4 15 6 4 FROM : Stellar Marketing FAX NO. : 3034719957 Nov. 05 2001 03:05PM Pl 30* Stellar Marketing, LLC October 31,2001 Richard Widmer City Manager, Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Richard, On behalfon the Longs Peak ScottisWIrish Highland Festival, I would like to share with some ofthe marketing and public relations activities that help drive tens ofthousands of people to Estes Park every year the weekend after Labor Day. The Festival has solicited my consulting firm for the past two years to build awareness, increase attendance, and drive trial from the Denver market. I would like to take a moment to give you an overview ofthe mAjor marketing/public relations activities that the Festival employed in the Denver market in 2001: MARKETING KMGH - Denver's Channel 7 • 60-80 Custom Promotional Spots • Live Weather Reports ftom Festival • Live Talent Plugs • Value: $70,000 Emmis Communications - 105.9 KALC *Aliee"/96.5 KXPK "The Peak" • Conduct On-Air Promotion • Direct Listeners to Estes Park fbr Festival • Value: $10,000 PUBLIC RELATIONS Newspaper Story Blitz • Generated stories featuring the Festival and Estes Park including The Denver Post, The Denver Rocky MountainNews, and numerous smaller publications. FROM : Stellar Marketing FAX NO. : 3034719957 Nov. 05 2001 03:05PM P2 ., Media Coverage of Featival Kick-Off at Colorado Capital • Coverage by every major Denver television station including KIJSA-NBC Channel 9, KCNC-CBS Channel 4, KMOR-ABC Channel 7. KDVR-Fox Channel 31. • Coverage by every major Denver newspaper including The Denver Post and the Denver Rocky Mountain News • Generated numerous on-air and print stories directing people to Estes Park tbr the 2001 Festival The above activitia generated a signikant voice for both the Festival and Estes Park in 2001. Wc are already deep in planning and beginning to set up the marketing and public relations activities for 2002. I assure you that the activities in 2002 will generate an even bigger presence in the Denver metro area If you have any questions in regards to my involvement with the Long Peak Scottish/Irish Highland Festival please feel free to contact me at 303/346-7164. Thankyou for you time. Regards, ./. Ov-, 9<9*A91, Scott Hoery Principal Stellar Marketing, LLC 10272 S. Mountain Maple Drive, Suite 100 Highlands Rimch. CO 80129 11/06/01 TUE 07:32 FAX 9706671562 B Justice 0001 Moonlight Productions Special Events & Mom 11420 NCR 17 - Fort Collins, CO 80538 970·613-9610 e-mail: sharoni@verinetcom November 4, 2001 Dr. James Durward Longs Peak Scottish-Irish Festival RE: Public Relations/Media Northern Colorado - Southern Wyoming Dear Doctor Durward: I have recapped the public relations and media impressions along with estimates of total dollar investments from the media connections In the area that I represent for the Festival. As you can see, all the newspapers and major radio stations in m*r communities have supported the festival. This was the first year for K99 and Tri 102. Electronic Media: Clear Channel 2 AM and 2 FM stations Kiss: Listening Audience 42,000 week Bear: Listening Audience 27,000 week 2 AM's: Ustening Audience 10,000 each per week Each station ran an estimate of +5 spots per day for 3 weeks prior to the event. In addition the ticket and product giveaways were extra and each station promoted the call In's to win tickets so the mentions were in addition to the recorded commerdals. Costs: AM Spots $1+ $30 per spot FM Spots $35 - $40 per spot Estimate for Clear Channel $10.000.00 11/05/01 TUE 07:33 FAX 9706671562 B Justice 0.002 . Page 'nvo: DR. JAMES DURWARD LONGS PEAK SCOTnSH - IRISH FESI'IVAL KFBC-Chevenne With spots ran and extra talk to promote the festival, Promotions Director estimated value for this Cheyenne Stauon Estimate for Cheyenne $4500.00 - $5000.00 Hiah Mains Radio Network KHPN - Loveland $600.00 Rock - Estes Park $900.00 KFKA - Greeley $1600.00 Estimate Total For High Plans $3100.00 Windsor K 99 & Tri 102 Ran recorded commerdals, live spots for giveaways, ran remote at festival. Ustening Audience for Stations K99 48,105 weekly Tli 102 37,600 weekly Commerdal recorded spots $4,000.00 Live promotional mentions $1800.00 On locatlon -call In with DJ $2000.00 Estimate Total for Brill Stations $7800.00 PRINT I have not Induded a price for print All major newspapers in this area ran stories and listed the festival In their upcoming events calendars. Plus we added some weekly and monthly publications this year. 11/UU/Ul '1 UM Ut:34 FAA k! /Ubti71002 B JUStlee 181 UUO . Page Three - Dr.JAMES DURWARD LONGS PEAK SCOTHSH - IRISH EESTIVAL Fort Collins Coloradoan (short story & calendar listing) Circulation numbers 35,000 + Reporter Herald (short story & calendar listing) Circulation numbers 19,000 + Wyoming Tribune (story & calendar listing) Circulation numbers 19,000+ Greeley Tribune (story & calendar listing) arculation numbers 25,000 + North 40 News (PSA & calendar listing) Monthly publication 40,000 Berthoud Recorder (PSA & calendar listing) Weekly publication 2000 Community Business Journal (PSA & calendar) 40,000 Monthly publication Lydia's Style Magazine (small ad (trade)) 30,000 Monthly publication Scene Publication (PSA & calendar listing) Monthly publication 45,000 Channel 5 - Cheyenne (community calendar listing) TCI - Loveland & Fort Collins (community calendar listing) All the media that I have the honor of working with egioy the festival and believe it is a wonderful event for Colorado. Each year we receive more coverage and support. Everyone I worked with this year has indicated they want to be involved again next year. Sincerely, 1 ,/ sharonj.*244.{64 ~ f PublERMations - Northern Colorado & Southern Wyoming Longs Peak Scottish/Irish Highland Festival, Inc. P.O. BOX 1820 • ESTES PARK, COLORADO 80517 t·- PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) E-mail: info@scotfest.com • Web: www.scotfest.com ESTES PARK COLOI2ADO Summary Report of PR 2001 Longs Peak Scottish/Irish Highland Festival SOUTHERN COLORADO Electronic Media: 2 Television Stations coverage fgr=. 6~*a 0 5 Radio Stations coverage \....190.- Newspaper Exposure: Front page & Feature Articles Colorado Springs Gazette Telegraph <90*¢5 Peak : Longs Peak Scottish/Irish Highland Festival, Inc. P.O. BOX 1820 • ESTES PARK, COLORADO 80517 t.. . PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) 00 1 E-mail: info@scotfest.com • Web: www.scotfest.com 2 . ESTES PARK COLORADO Summary Report of PR 2001 Longs Peak Scottish/Irish Highland Festival BOULDER COUNTY {All"IME:Emill'lly} Special Event, / Newspaper Exposure: Front page & Feature Articles Boulder Camera Longmont Herald 01 Louisville Times i 2002 BUDGET CONSIDERATIONS AND DECISIONS November 6,2001 1. Scottish/Irish Highland Festival support request ($35,000 for 2001 and 2002). 2. Pay Plan Proposal • 3.8% COLA • 1.8% Merit Pool 3. New employees • Building Inspector 4. Knoll Master Plan ($30,000) 5. Hospital Street Connection ($75,000) 6. Establish Equipment Replacement Fund 7. MeGregor Ranch Undergrounding cost share ($30,000) 8. Habitat Water Taps (2 @ $4,090 = $8,180 budgeted in General Fund). 9. Senior Center, Inc. 2002 Budget contribution revision. Summary of 2001 Paid Leave Comparisons Comparison cities: Brighton, Castle Rock, Commerce City, Golden, Lafayette, Louisville, Parker, Steamboat Springs and the Totn of Estes Park. Comparisons were made of the vacation, holiday and sick leave provided to employees. The survey data is presented in Attachments A and B, and summarized below. Survey Results . Town is generally below average in the amounts of vacation leave provided. o At the average for entry-level employees o Low of 78% of average at 15 years of service . Three cities combine two leave categories into a leave bank referred to as "Paid Time Off' o A second comparison was calculated after removing the PTO municipalities (Attachment B) . Holiday leave averages 93 hours. o The Town is at 86% of the average offered by comparison cities. Current Leave Accruals . Three years or less earn 7 hours per month (84 hours/year). . Four years through seven earn 8 hours per month (96 hours/year). . Eight years through fifteen earn 10 hours per month (120 hours/year). . Sixteen years or more earn 13 hours per month (156 hours/year). e Holiday leave is 80 hours for all employees (ten paid holidays). Proposed Changes to Vacation Leave . Three years or less: 7 hours per month (84 hours/year). . Four years through seven: 10 hours per month (120 hours/year). . Eight years through fifteen: 12 hours per month (144 hours/year). . Sixteen years or more: 14 hours per month (168 hours/year). Proposed Changes to Holiday Leave . Add another eight hours of holiday leave o Total of eleven paid holidays . Maintain seven observed holidays, and four floating holidays o Convert Presidents' Day, Martin Luther King Day and Veterans day to work days (Municipal offices will be open) o Add one additional floating holiday 1 TOWN of ESTES PARK Inter Office Memorandum November 6, 2001 TO: Mayor Baudek Town Trustees CC: Town Administrator Rich Widmer FROM: Randy Repola -42, SUBJECT: Paid Leave Comparisons In concert with the salary survey, a comparison ofpaid leave benefits was conducted this year. Utilizing the 2001 Colorado Municipal League Benchmark Compensation Report, a con*arison was made between the cities of Brighton, Castle Rock, Commerce City, Golden, Lafayette, Louisville, Parker, Steamboat Springs and the Town of Estes Park. The amounts of vacation, holiday and sick leave provided to employees were compared. The survey data is presented in Attachment A. Vacation Leave Survey results indicate that the Town is noticeably below average in the amounts of vacation and holiday leave provided. It should be noted that three of the comparison municipalities combine two of the aforementioned leave categories into a leave bank commonly referred to as "Paid Time Off' (PTO). A second comparison was calculated after removing the PTO municipalities of Brighton, Commerce City and Louisville. Attachment B represents this comparison. Currently, the Town of Estes Park provides vacation leave to employees as outlined in Table 1. Table 1 Years of Service Vacation Hours per Month Vacation Hours Per Year 0 through 3 7 84 4 through 7 8 96 8 through 15 10 120 16+ 13 156 1 In general, our vacation leave is from 78% to 101% of the average vacation leave provided by our comparison market. The vacation leave that we provide to entry-level employees is roughly average while the leave provided to employees with more than 3 years tenure is below the average. Therefore, in order to be more competitive with the average amount o f vacation leave offered by our comparison market, it is recommended that our current leave accruals be adjusted as outlined in table 2. Table 2 Years of Service Vacation Hours per Month Vacation Hours Per Year 0 through 3 7 84 4 through 7 10 120 8 through 15 12 144 16+ 14 168 Holiday Leave In addition to the vacation leave hours listed, the Town also provides ten paid holidays (80 hours). The number of paid holidays the Town provides is 86% of the average being provided by comparison cities. The average number of holiday hours provided is about 93 hours and the ~ median is 88 hours. Staffrequests consideration of a two-part modification to the current Holiday leave scenario. First, increase Holiday leave by one day (eight hours). Secondly, make four of the holidays "floating" holidays. The holidays to be considered "floating" holidays would be Washington's Birthday, Martin Luther King Day, Veterans Day, and one personal holiday. On the three recognized days, Town operations would remain open for business. Employees would be allowed to use their floating holidays on these days or at other times during the year (subject to supervisor approval) Therefore, it is recommended that holiday leave be increased to a total of 88 hours and that four ofthe current holidays be floating ones. Budget Considerations The change in holiday and vacation leave has limited budget impact. When an individual leaves employment with the Town, all accrued holiday and vacation leave are paid out (per Colorado law). Current policy addresses the issue ofmaximum accruals of allleave benefits so as to minimize the impact of the liability. The recommendations above are intended to provide a competitive compensation package to employees while being conscientious of our fiscal limitations. 2 CD CD (0 0 CO (D ¢9 0 <0 A owoic>'00)0)~C>C,9 5 2 LO O 0221{28%8482*k e2Eg842gRGRA* €401.-Wr-"WN-or-¥- " CO (9 (9 (9 Ce CO CO ¢9 :,a m o f LD LO :3284:4:2884 &28 2$ :: 00 h m N 4- N LO N d m cj Co - 00™coxIONO'~006 r N (9 - CY) (* CD CO M cg M N CS. 32 O 1 e 0 0 W * 0 0 co W V LR W O 59 0©CON Er 4- 4-000 N CO r ..©COON©*091 0910 ™1- LO# O) 0*OGIN.--O,0 " 4 25 N CO (4 ¢9 COM „ M N p M y A 00 91: Cl OONO©Coooloo'- C.) 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CO C) 00000*N©gh -CD....gglgRK ump,Sel ~p 0% 9 +Agge("gicocjg 0 h00(00040.-i O*0™(091:NNE S N M N (4 0 S N K .~ ~Rgi>JERS!;; AWK A (9 00 O,-000 20 M > 1 *2 8©!52 1.-NE '° S! 35 7 7 7 0 7 5 o coNNMNg@kiJ; cO (9 00 0 0 2 0 0 CoN N * 0 0 Ms*§2* 1*22 (900000 AN 00 CO M N N 01 01 cO (\1 c\1 CO O O<0000010,9 0 01 N 0 3 0 r ©o w 00 00 CO (# co w s . a) cO O N lo A Q 00 0 NC\ING N WAI O 4 - 4- 00 co <Do (N 00 o Co C) 00 I 9 R li *b 0 0 CE-:2 cahe -= ® 833 2 2 & 8 2 8 33 5 1 8 3 3 w -0 9 co .E 0 22 2 $ 1 $ E 2.0 Jurisdiction Vacation* (At indicated years of service) Sick* %E 98 %2 16 %P 96 eAV JO % Se d3 Attachment B Leave non-PTO Jurisdiction Total Lea e* (A. ind ted years podek! uoilesuedwoo eeholdug MJelulloued LOOZ -11NO :eomos Imboat Springs £ E OVEZE Jeek Jed SJnOH. sBuuds Jeoq erage M.led se#3 ... \0 0\ 0 O 0 0 CD O 0 CO <O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4 0 00 32 0 0 0 4- N 0 1 0 0 NAA<Doxt· r-N<on 00 CO * C) N ¤ CD LO -p-Nri.-,-00 ™ m e m m m o m m e a 0 0 ·-O 4- O 0 * 9 0 9 2 .- o 00 4- N o OR 1 00 4 N CO * CD CD 4- M (O 7 9 Ti N N 4- 10 N N 4- CV '2 - e a (9 M Ce O (9 CO LO 0 M G 0 2 0 O*00(04- CNCO *rt 2 048.000 00 00 p.-2'223 %;S33* 91-NN 0 - m M 00 00 M :1 9 0 00<000400* 04'030 N 01 01 m N N (9 61 N 7 4- M ON -a) Al - 7-A CO M M 09 N 03 0 O,~000 40 04 O O * N CD 1 1 7 ION235(NNNION™„,: 10 CO 00 0 9- 0 4- O 0 ce (N CO M N 0 6 0 c.,Bcoxo<O*corg (0000(NIN (9000001•-r- C)*000)30)00% 00) CNI Al N W O 5 0 .20000409-0 0 0 4. N (0 1 N 00 32 CD CO CO CO MOO 00 „- .O)00<01~:8Nr-©r 00 0 N™Ne A N Al 03 A N O 32 2 Co 00 co o (N 00 00 r A co 00 0> CO (9 00 00 4 0 Gb & C R .& 0 2 O -. m @ 1, E f #@ % - 15-i =%. 18 -2 P =il 0 0 0 - -5 16 @ 2% 0 2 2 4 3352232 8 OJO.0<61.Ul.11 Jurisdiction Personal* Vacation* (At indicated years of service) Sick* 0 0*.81£ Of.ZLE 09£8/ %226 %6 -66 %£16 %6-66 %9 -46 eAV JO % Se Comparison After Proposed Adjustments EL£ 081 ~08 992 wed se#3 sdiction Total Leave* (A: indicated years podekl uonesueduloo ee*oidw3 MJelu4oue8 LOOZ -11AIO BO·Inos Jeek Jed SJnOH, Holiday / Castle Rock s % of Ave TOWN BOARD 2002 BUDGET STUDY SESSIONS Monday, October 15, 2001 3:30 p.m. - 5:30 p.m. Room #202 1. Presentation of General Fund. trliurs-dayize-ctohed 822001=1 3:30 p.m. - 5:30 p.m. 1. Presentation of Enterprise Fund and Other Funds. - Town Estes Park 2002 / udget Work Session q~ober 18, 200~ 10/18/2001 Town of Estes Park \ 1 . Previe \42'dB.2,9/ • Pr ent Enterprise Funds: - Ligh & Power - Water 10/18/2001 Town of Estes Park Town of Estes Park 2002 Budget 1 '>7€21 .. 'TUN I nt'. 4 Light & Power Fund FYE00 FYE01 FYE02%13% 1 07· · P Projected Beginning Fund Balance $ 10,800,461 $ 11,084,638 $ 10,600,1023 €.... VE . Projected Fund Revenues 8,322,495 7,977,134 8,420,432,j j· .,k- Operating Expense Source of Supply 3,801,411 3,975,000 4,114,1251 - ·/, 1.#.1.2 Distribution 1,119,802 1,232,942 1,254,053 9 Customer Accounts 470,993 - 545,828 727,7241 Administration & General 1,371,710 1,320,661 1,120,5331 Depreciation 454,869 500,356 556,301% - I. OP.,4 -4...PA: f Operating Income 1,103,710 402,347 653,606% , -11:.2 3 .-fl Transfers Out 690,533 744,983 786,266& 14'-,4-·t'419 Adjustments 129,000 141,900 156,0903 Net Income 284,177 (484,536) (288,7-~0)J ~fif*.*pa Projected Ending Fund Balance $ 11,084,638 $ 10,600,102 $ 10,311,3521 , 2?1151/&11 44%%9 >49-Ej ,~hZA,!,24*1.1 Witi~tt/.744/45*:*41 4.v•.* M·*,y+~Rvi:,44Jiy,yeeywo;y,-6£, fil 1 i , f 14 - \ Enterp e Funds .EmEROP - • erview of Enterprise Funds - Be 'nning and ending fund balance - Reven s - Expenditur • By functiona ategory, e.g. Distribution 10/18/2001 Town of Estes Park 3 Light & Pow©Ffund '12.169. ·2002 Adopted 2002 Proposed Changes • Residential ~ - Rura11/ $2,327,368 $2,304,652 - - Url* 1,622,399 1,642,041 • Commerc~ - Rural ~ 1,218,754 1,268,663 - Urban ~ 2,406,812 2,475,187 • Municipal 183,921 185,048 • Interest 220,000 160,000 ~ Fiber Optic Lease ~ 45,429 15,000 ~ • Totals *089,269 $8,420,4~/ - Note: Proiections = 4.8% crowth + 3.2% rafe~increase 10/18/2001 Town of Estes Park \ 4 /. Town of Estes Park 2002 Budget 2 Light & Pow Fund Expenditures •2002 Adopted 2002 Proposed Changes • Purchased po er $4,092,887 $4,114,125 10/18/2001 Town of Estes Park ™LORMI' Light & Powp¢Pund Expenditures •2002 Adopted 2002 Proposed Changes l • Administrative*eneral - Enginee74 design: Fall River Hyd~MNP Gateway Trail $0 $10,000 - Rate S*y 7500 - Christma*tcorations 70,000 - Payment in 11*4 of taxes 104,398 106,681 • (2.5% of urbhqJevenue) - Franchise Fee ~ 125,277 128,017 • (3% of Urban Revenof - General Fund transfer 1 737,642 749,193 / • (9.5% of Urban Revenue) ~ - Fall River Hydro Museum Transfe~ 25,378 24,482~ l tftes '191,;Lf. 10/18/2001 Town of Estes Park \ 6 20£ R -1/ Town of Estes Park 2002 Budget 3 Light & Pow Fund Expenditures •2002 Adopted 2002 Proposed Changes • Bond princip $160,000 • Bond in est 140,562 10/18/2001 Town of Estes Park Light & Po~p¢Fund Capital Expenses , •2002 Adopted 2002 Proposed Changes • Old warehouslupgrade $10,000 • Office copi~(2/3 share) 7000 • Replace\gineering large format copier $5000 . Data proces~equipment - PC's 16,950 - AS400 upgrades ($1~000 from '01) 27,500 42,500 - Data warehousing/docunlent imaging (from '01) 75,000 - Network equipment/soft,0* 95,000 100,000 · (servers, routers, storage (ik,t~es) 0{0-*4 C. 1/ 10/18/2001 Town of Estes Park 8 Town of Estes Park 2002 Budget 4 Light & Pow Fund Capital Expenses ~ •2002 Adopted 2002 Proposed Changes • Meters $224,284 • Transfor ers 200,000 $120,000 • Fiber opt communications 45,000 30,000 • Bucket truck 1 replacement 140,000 - (9200 hours, 1 ears) • Jeep Cherokee #19B lacement 22,500 25,000 - (74,000 miles, six years • Street lights 75,000 10/18/2001 Town of Estes Park Light & Pow Fund Capital Expenses , •2002 Adopted 2002 Proposed Changes • Overhead lin - Big T mpson 3 phase conversion - Long range $390,000 • Undergroun ines - MeGregor ra ch (1/3) 0 $30,000 - Brownfields's ci uit tie (from '01) 0 95,000 - Meadowdale/Fish Cr k circuits - Long range 360,000 10/18/2001 Town of Estes Park AQBby Town of Estes Park 2002 Budget 5 1 k . Water Fund FYE00 FYE01 FYE02 : 1 Projected Beginning Fund Balance $ 8,431,724 $ 9,167,284 $ 9,221,702. I -. L 5 -R Projected Fund Revenues 2,294,763 2,359,016 2,425,069 9 2 :444 1 7, .4 Operating Expense 1,4,-: C Source OJ Supply 102,048 117,000 117,000.7 Purification 282,985 324,174 324,1901 Distribution 387,641 408,694 437,978 4 Customer Accounts 89,583 99,201 103,775,1 r-4 Administration & General 466,645 749,477 748,225* 4.1- 441 Depreciation 390,629 429,692 472,6613 4 /re Operating Income 575,232 230,778 2214,23© " Tga.-1 I Y*331 Transfers Out : -1.1 Adjustments 160,328 176,361 193,9974 ,=21 .,7 '81 Net Income 735,560 54,418 27.243% Projected Ending Fund Balance $ 9,167,284 $ 9,221,702 $ 9,248~5*J r ./7. M Water Fund ~ •2002 Adopted 2002 Proposed Changes • Residential - Rural $513,000 $515,000 - Urban 620,000 • Comme ial - Rural 152,000 - Urban 545,000 • Bulk Water 74,000 75,000 • Plant Development Fees 200,000 175,000 • Water Rights Fees 200,000 165,000 ~ • Fire Hydrant Fees 136,155 • Interest 50,000 • Totals $2,61 475 $2,50475 - Note: Proiections assume 2.9% rate increase 10/18/2001 Town of Estes Park 11 Water Fund~944nditures ~~~~~ •2002 Adopted 2002 Proposed Changes • Purchased wpter $117,000 - USB]*~indy Gap, CBT, Power Interruption < • Purificatmi~expenses 329,725 - Salaries, chtnucals, utilities • Distribution Ope~n/Maintenance 496,450 $450,179 - Salaries, repair/maiht~ance • Customer Accounts ~ 98,595 103,488 ~ - Salaries, meter reading, postlgf 10/18/2001 Town of Estes Park 12 \l Town of Estes Park 2002 Budget 6 WA-,21 JAD Water Fund penditures •2002 Adopted 2002 Proposed Changes • Administrati /General - Engin ring $84,000 • ountry Club, Evergreen, E. Wonderview • Fal iver High Zone EasemenUPreliminary Design $50,000 - Franchise F • (6.4% of gro. g revenues) 121,850 122,043 - Housing Authority ter taps 36,750 · 0/2 Of 25) 10/18/2001 Town of Estes Park 42.abv ' Water Fund penditures •2002 Adopted 2002 Proposed Changes • Bond princip - 1990 ries: year 10 of 18 $110,000 - 199 eries: year 5 ofl4 65,000 • Bond interes 134,659 10/18/2001 Town of Estes Park Town of Estes Park 2002 Budget 7 Water Fund pital Expenses i •2002 Adopted 2002 Proposed Changes • Building remo - Glacie reek filter $220,000 - - Sho & Bulk Dispenser asphaluconcrete 0 $20,000 • Office equip ent - Replace En - eering large format copier (1/4) 0 5000 • Data Processing equi ent - Printer, 14 GIS comp er 3500 - SCADA duty laptop 0 2000 - Replace damaged 5 year 01 C 0 3500 - New Software 0 6500 10/18/2001 , Town of Estes Park 15 Water Fund~~ital Expenses ~~ •2002 Adopted 2002 Proposed Changes • Meters $105,000 • Lab equipwdnt - Spe«aphotometer 4500 - Onlin~~linity 0 $8000 · Purification equibfent - Filter analyzers~ 8000 • Vehicles - Replace 34 ton with 1 tonj*h utility box (90,000 miles, 7 year*'Rti) 38,000 10/18/2001 Town of Estes Park \ 16 99 1 Town of Estes Park 2002 Budget 8 Water Fund C~ital Expenses ~~~~ •2002 Adopted 2002 Proposed Changes • Water systely,improvements - Colipy Club $120,000 - Evefh~n 210,000 - E. Woncte*ew: Nic(Gregor to Safeu ay 225,000 - Mary's Lakkpump (from '01) -0- $180,000 • Total Capital \ $939,335 $1,171,670 ~ • Total Expenses $2,860,430 $3,128,758 ~ .TE»\ 9, P -4- / 10/18/2001 1/ Town of Estes Park \ 17 6 Vrl* ...4 Y I - e . ..:,4 . . 1 1.- .6-, 1 .t, . .. ir & * -1 ... - 4 4. I .'· * I · ..,.r :/7%3--*,I -··U'-~.'-'·- 11 Vie*4 etc., :. : I. '. I W 4 ..t.: , 114 1- ~1 ..r.N+.37.9.Rf.*246 '41 ...' f - -r? 11 1 17 1 -1. Town of Estes Park 2002 Budget 9 Longs Peak Scottish/Irish Highland Festival, Inc. Aff € 2 P.O. BOX 1820 • ESTES PARK, COLORADO 80517 PH/FAX 970-586-6308 orl-800-90 ESTES (37837) + 4 p L ... -' P ....,1 ;t, fi- E-mail: info@scotfest.com OCT 1 6 2001 1 Web: www.scotfest.com . ESTES PARK !. COLOI2ADO October 15, 2001-- < Mayor John Baudek 355 Park View Lane Estes Park, CO 8051 7 The Longs Peak Scottish/Irish Highland Festival has just completed its 25th year in Estes Park. From its meager ~ Special Even,i / beginning with 4 families and a picnic, the Festival has developed into a world class event. The Festival brings to Estes Park international guest bands, entertainers, and people from coast to coast who make Estes Park's Longs Peak Scottish/Irish Highland Festival a destination event. 1~t,JI ,\2CVI 1?11:1 The Festival was started with the intent of extending the tourist season to benefit all of the Estes Park economy. We have achieved that goal! The Town of Estes Park receives the sales tax revenues generated by the Longs Peak Scottish/ Irish Highland Festival. During this four day Festival weekend, accommodations and restaurants are filled to capacity along with most of the neighboring communities. Retail sales reflect the 60,000 guests in town with traffic counts that exceed the traffic counts of July 4. One of the most popular events of the Festival is the downtown, Saturday morning parade. People come from all over the front range to watch the parade, and many never go to the Festival field, or attend any evening performances. They stay in town, have lunch and shop. The Festival absorbs all parade production costs. We have no commercial entries, parade sponsors, or contributors. 4 . RO. BOX 1820 • ESTES PARK, COLORADO 80517 luf~,rc )) V :1 PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) ~fy )1~. E-mail: info@scotfest.com Web: www.scotfest.com ESTES ME PARK COLORADO In the early 1 990's Festival shuttles were provided by the Town of Estes Park to move people back and forth from the field for shuttle bus rentals to downtown. For several years now, the Festival has had to pay The Festival has suffered revenue shortages for several years due to steadily increasing overhead costs. This year's lodE.&304 Saturday snow storm caused the attendance to decease significantly. The Longs Peak Scottish/Irish Highland Festival is requesting the Town of Estes Park to consider financial support of $35,000, retroactive to 2001, to be included in the Town of Estes Park's yearly budget. \t*5309 As you evaluate our request, consider the importance of the Longs Peak Scottish/Irish Highland Festival and parade to the Town of Estes Park 's economy. Without monetary support from the Town of Estes Park, it may be necessary for the Festival to cancel the Saturday parade and shuttle bus rentals. The Festival budget can no longer support these costs. Your serious considerat~A of our request is appreciated. V / Dr. James A. Durward, President Longs Peak Scottish/Irish Highland Festival