HomeMy WebLinkAboutPACKET Town Board Study Session 2001-11-011. 1 9,~ / r i TOWN BOARD 2002 BUDGET STUDY SESSIONS UZZ:rhursday:=November-122®1~~0 9:00 a.m. - 12:00 Noon Board Room, (Rm. #130) 1. Presentation of General Fund and Special Revenue Funds: A. General Fund B. Community Reinvestment C. Museum D. Conference Center E. Conservation Trust F. Special Events G. Senior Center H. Open Space 1. Park Entrance Estates J. Catastrophic Loss K. Medical Insurance - L. Fleet Maintenance Tuesday, November 6,200 9:00 a.m. - 12:00 N Board Room, (R . #130) 1. Presentation of Enterprise und and Other Funds: A. Light & Power F d B. Water Fund 2. Budget anges/Considerations 3. enefit Study Presentation
* 1 lb-n•,r zlimu boLORAvo Town Estes Park 2002 udget Study Session vember 1,200~ 11/1/2001 Town of Estes Park 1 Previe roiQBD990" • Pre ent General Fund, Special Revenue Funds (Co unity Reinvestment, Museum, Conference Center, nservation Trust, Special Events, Senior Center, and en Space), Park Entrance Estates, Catastrophic L s, Medical Insurance, and Fleet Maintenance. • Present budget assump 'ons and review Town Bpard Goals. 1 11/1/2001 Town of Estes Park 2 . i. Town of Estes Park 2002 Budget 1
' Budget ssumptions •2002 Adopted 2002 Proposed Chanees • Sa Tax Revenue +4.5% · Genera xpenses +4-5% • Salary Increa e +5% +5.6% - 3.8% COLA, 1. °0 Merit • Medical Insurance +10% +16.7% ~ _ • Dental Insurance +10% +13.4%~ 11/1/2001 29=j Town of Estes Park 3 Gene7~Pund · 04rview of General Fund - B~nning and ending fund balance \ - Revenu~ - Expendit~,9 · Personal Sen®es • Operations & ~ntenance · Capital · Transfers / 11/1/2001 Town of Estes Park 4 \. Town of Estes Park 2002 Budget 2
. Town Boa Goals for 2002 •2002 Adonted 2002 Proposed Changes - • Housing $270,190 $289,240 - S ey Avenue 12,500 Housing Authority • 25 water taps 36,750 • sewer taps 37,500 • Pre velopment 21,000 • HACOL taff 62,440 81,490 · Habitat Ho #6 10,000 · Land acquisition 90,000 • Public Information Program 15,600 Town of Estes Park 11/1/2001 NkQBNS':7 Town Boa Goals ~~4 •2002 Adonted 2002 Proposed Chanees • Trustee Outre ch $12,800 - Volu eer Recognition 8500 me ings - Comm ity & neighborhood 1100 meetings | - Ourfest 3200 • Competitive Compens ion Policy - Adopted 2000 · Events Center/Ice Rink - Construction $6,124,7~ 11/1/2001 Town of Estes Park 6 Town of Estes Park 2002 Budget 3
. Town Bo d Goals ·2002 Adopted 2002 Proposed Changes • Im ove Downtown Parking Utilization - Par 'ng Lot Aides/Equipment $10,000 • Urban Ren al Authority - West Elkho Riverwalk - Tallant Park - Transportation Stu - Performance Park Preli inary Design - Weist Parking Preliminary easibility Study 11/1/2(X)1 Town of Estes Park 7 Proposed E loyee Changes 1 •2002 Adopted 2002 Proposed Changes • Administra on - Executive - W F Human Resources Assistant $12,201 • Fire Dep ent - 94 FTE S etary 4295 Protective Inspection - Additional Building ector 45,000 base 1 • Special Events , - Events Center Manager 60,000 bas~ <, » 7.+ / 11/1/2001 Town of Estes Park 8 Town of Estes Park 2002 Budget 4
Community evelopment Department 1 •2002 Adopted 2002 Proposed Changes • Update Tr ' s Plan 0 $5000 -·· • Knoll roperties Master Plan 0 30,000 I • Engineerin Copier 0 5000 1 1 1 Ic ) 11/1/2001 Town of Estes Park General Gove ent Buildings Departmen •2002 Adopted 2002 Pronosed Changes • Fish Ha ery Repair/Paint 0 $20,000 Enginee * Copier (1/4) 0 5000 - Light & P er (1/4) - Water (1/4) - Community Deve ment (1/4) 11/1/2001 Town of Estes Park Town of Estes Park 2002 Budget 5
Community ervices Department •2002 Adopted 2002 Proposed Changes · Library $27,600 • Arts & Ed ation 8000 $9000 - - Vill e Band 1500 - Jazz Bi and 1500 - Chamber ic Fest 1500 - Music Festival 2500 - CACEP Arts Reach 1000 - Oratorio Society 0 1000 11/1/2001 Town of Estes Park 11 Community ervices Department •2002 Adonted 2002 Proposed Changes · Youth $18,000 - Art Cent Air 2500 - PaC 5000 - Kreave Kids 5000 - Kidpow 2500 - Partners Tut ng 3000 · Human Services - Crossroads 21,000 - Salud 16,500 $18,500 · Housing 270,190 289,240 ~ • Transportation 1,700 16,70~ - Three days per week, increasing to four ays per week 11/1/2001 Town of Estes Park 12 Town of Estes Park 2002 Budget 6
. I ~ Community ervices Department ~~1 •2002 Adopted 2002 Proposed Changes • Food Tax re d $23,000 $21,000 1 • Park Sc 01 District 0 5000 - EPH tadium project Total Communt Services $397,240 $427,290 Town of Estes Park 11/1/2001 Advertising epartment , ·2002 Adopted 2002 Proposed Changes • Salaries/ben ts $70,955 $78,626 · Professi al Services 6358 6087 Conv ion studies • Advertising dia purchases 528,601 · Events promotion R 50,348 VIS Guide Mail 38,925 · 800# phone answering 68,666 • Total Advertising $846.230 $848,523 ,/1 / 11/1/2001 Town of Estes Park 14 Town of Estes Park 2002 Budget 7
.. Police Depa ent ·2002 Adopted 2002 Proposed Changes • Police - replac atrol car $28,500 - I 11/1/2001 Town of Estes Park Fire Depart nt •2002 Adopted 2002 Proposed Changes • Fire - Delete quad 8 rebuild in 2001 (-60,000) - Del e new Dive Truck in 2002 (-30,000) - Add To share of $225,000 Squad Truck in 2002: $125,000 - Ne increase of above changes $35,000 11/1/2001 Town of Estes Park Town of Estes Park 2002 Budget 8
. I ~ Engineering epartment 1 ·2002 Adopted 2002 Proposed Changes • Enginee g- replace computer 0 3500 11/1/2001 Town of Estes Park 17 1 Streets Depa ment •2002 Adopted 2002 Proposed C · Streets - L ader, year one of four 27,800 - Replac three plows 34,200 - Flatbed Sw loader 8000 - Parking lot aide and equipment 10,000 11/1/2001 Town of Estes Park 18 Town of Estes Park 2002 Budget 9
I ' 1 1 Commu~yR einvestment Fund • Community Reinvestment 4464&14 11.1 11/1/2001 Town of Estes Park 19 242Bbi#" .1 Museum Fun€f~ 4~ ·2002 Adopted 2002 Proposed Changes · Fourth S et - Res n building & shed $5160 - Cons James portraits (if funded) 5000 • Fall River Hydro - Opens Spring 2002 - Opening Reception 6215 $4215 - Furniture • Outdoor benches, picnic table bookcase, brochure racks 4600 / 11/1/2001 Town of Estes Park 20 Town of Estes Park 2002 Budget 10
~ Conference 04~er Fund ~4 ·2002 Adopted 2002 Proposed Changes 11/1/2001 Town of Estes Park Conservatio rust Fund ~~~x ' •2002 Adopted 2002 Proposed Changes · SCAD hase III $25,000 ~ Town of Estes Pa 11/1/2001 22 Town of Estes Park 2002 Budget 11
Special Eventi Fund X ·2002 Adonted 2002 Prooosed Changes • Summer Ro o Series 0 $36,000 - ($79, 0 expense, $43,000 revenue) • Announ 's Stand 0 20,000 • Riverside Pl a entertainment $12,000 • Christmas Parade 25,000 · Arena lights & poles 8000 • Stall mats 6000 Fence rail 5000 11/1/2001 Town of Estes Park - Senior Center FUnd ·2002 Adopted 2002 Proposed Changes • Restain uilding $7000 .. • Irrigatio 15,000 11/1/2001 Town of Estes Park 1.- Town of Estes Park 2002 Budget 12
t Larimer Cou Open Lands Fund 1 •2002 Adopted 2002 Proposed Changes 1 • Lots 1 3, Stanley Addition $100,000 $119,230 • Trails 150,000 11/1/2001 Town of Estes Park ... Park Entranc Estates SID Fund •2002 Adopted 2002 Proposed Changes • Draina improvements 0 $1000 • Bond pa ent $11,797 ESjit13* 11/1/2001 42/ Town of Estes Park Town of Estes Park 2002 Budget 13
Medical Ins ance Fund ~1 ·2002 Adopted 2002 Proposed Changes • Benefit ayments $278,180 $1000 11/1/2001 Town of Estes Park Fleet Maintenance Fund ~~1 • Equip nt Replacement Fund comparison 11/1/2(X)1 < / Town of Estes Park Town of Estes Park 2002 Budget 14
Fire Pension und ~~\ •2002 Adopted 2002 Proposed Changes · Benefit ayments - Two dditional $94,350 ~ Town of Estes Pa 11/1/2001 Police Pensi Fund ~~~4 ·2002 Adopted 2002 Proposed Changes • Benefit ayments $2566 11/1/2001 \~ Town of Estes Park Town of Estes Park 2002 Budget 15
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7 0 /*=r.Wrvolut~&-M/fit- -'ll ,/1(+Ti. /75///NG/1- 'Id' 1 OLORAO a Town Board Budget Study Session November 1, 2001 UNrm] U WE ' D.NA
Town of Estes Park 2002 Budget Legislative (110-1100) General Government Mayor & Board Purpose: The Town of Estes Park is a statutory town governed by a Mayor and Council form ofgovernment. The Board of Trustees exercises the legislative power of the Town and -- detennines all matter ofpolicy. = Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 33,382 $ 33,880 $ 38,685 $ 35,465 Operations & Maintenance 41,402 50,037 60,161 60,017 Total Current Expenses 74,784 83,917 98,846 95,482 Capital 937 0 0 0 0 Total Expenses $ 75,721 $ 83,917 $ 98,846 $ 95,482 Personnel Levels One Mayor, and six members of the Board ofTrustees Budget Comments Activites include Volunteer Recognition, $8500 (Town Board goal #7); $1100 for Community and Neighborhood Meetings (Town Board goal #7); and $3200 for Ourfest (Town Board goal #7). 1
Town of Estes Park 2002 Budget Judicial (110-1200) General Government Municipal Court Purpose: The Municipal Court hears cases that involve municipal violations. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 26,054 $ 25,724 $ 28,690 $ 29,275 Operations & Maintenance 982.87 2782 2930 3124.455 Total Current Expenses 27,037 28,506 31,620 32,399 Capital 0 0 0 0 Total Expenses $ 27,037 $ 28,506 $ 31,620 $ 32,399 Personnel Levels 0.5 Judge 0.5 Court Clerk Assistant Judge Budget Comments 2
Town of Estes Park 2002 Budget Executive (101-1300) General Government Town Administrator Purpose: The Board appoints a Town Administrator and delegates whatever powers, ministerial or administrative they deem necessary for the proper administration of Town a#airs. The - Town Administrator is responsible to the Board of Trustees for the elficient administration of all departments of the Town government. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 110,745 $ 124,886 $ 134,560 $ 139,369 Operations & Maintenance 130,590 216,267 132,843 134,962 Total Current Expenses 241,335 341,152 267,403 274,331 Capital 9,613 17,918 17,500 17,500 Total Expenses $ 250,948 $ 359,070 $ 284,903 $ 291,831 Personnel Levels 0.33 Town Administrator 0.33 Assistant Town Administrator 0.33 Town Clerk 0.33 Deputy Town Clerk 0.25 Human Resources ao·/1 74*V'.exow Budget Comments Activities include $15,600 for Public Information Officer services ('/1/as w.r £ e rre•, fu- - b•'• u) A Or Q *610,1 Capital purchases include: $14,000 Copier* 3,500 PC** *items to be returned to committeeforfurther discussion and action **computer hardware or software to be reviewed by computer technical committee 3
Town of Estes Park 2002 Budget Elections (110-1400) General Government Purpose: This activity pays the cost of supplies andelectionjudges. This acitivityis supervised by the Town Clerk. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ - $ - $ - $ - Operations & Maintenance 4,817 - 6,300 6,300 Total Current Expenses 4,817 - 6,300 6,300 Capital 0 0 0 0 Total Expenses $ 4,817 $ - $ 6,300 $ 6,300 Personnel Levels Budget Comments Activities include on regularly scheduled election in April, 2002. 4
Town of Estes Park 2002 Budget Financial Administration (110-1500) General Government Finance and Accounting Purpose: To administer the financial activities of the Town, including the collection of revenues, safekeeping of public funds, investment of treasury funds, disbursing accounts payable, -== preparation ofthe operating budget, and compliance with the annual independentaudit. Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 99,595 $ 111,369 $ 111,526 Operations & Maintenance 34,077 46,020 48,096 Total Current Expenses 133,672 157,390 159,622 Capital 0 0 0 Total Expenses $ 133,672 $ 157,390 $ 159,622 Personnel Levels 0.33 Finance Officer 0.33 Administrative Clerk 0.40 Data Entry Operator 0.40 Accounts Payable Clerk 0.33 Accountant II Budget Comments , Implement Governmental Accounting Standards Board (GASB) pronouncement 34, a sweeping revision of accounting principles and presentation requirements, $2500 for additional training and professional fees. 5
Town of Estes Park 2002 Budget Community Development (110-1600) General Government Planning & Zoning, Economic Development, and Advertising Purpose: The Community Development Department has the responsibility of administering the zoniing, subdivision and building regulations to the Town. Staffsupport is provided to - = - Planning Commission, Board of Adjustment and Town Board of Trustees for various = submittals and development reviews. This position also manages various planning studies. Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 243,533 $ 248,333 $ 280,640 Operations & Maintenance 36,795 62,704 64,728 Total Current Expenses 280,328 311,037 345,368 Capital 7,337 9,890 13,000 Total Expenses $ 287,664 $ 320,927 $ 358,368 Personnel Levels 1 Community Development Director 1 Senior Planner 1 Planner II 1 Secretary 0.5 Zoning/code Enforcement Official Budget Comments Activities include $7500 for temporary secretarial assistance, and one additional Building Inspector. Capital purchases include: $1,000 7,000 **computer hardware or software to be reviewed by computer technical committee 6
Town of Estes Park 2002 Budget Buildings (110-1700) General Government Building Repair, Maintenance & Improvements Purpose: The Buildings Division is responsible for the maintenance, utilities, repair and improvements or the Town-owned public buildings, including the Municipal Building, public restrooms, Hatchery prope_rty, Riverside Drive property, and ChamberofCommerce building. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 4,661 $ 5,084 $ 5,155 $ 5,535 Operations & Maintenance 258,881 295,679 288,991 318,501 Total Current Expenses 263,543 300,763 294,146 324,036 Capital 99,960 0 0 5,000 Total Expenses $ 363,503 $ 300,763 $ 294,146 $ 329,036 Personnel Levels 0.05 Public Works Director Budget Comments 7
.. Town of Estes Park 2002 Budget Employee Benefits (101-1800) General Government Program Purpose: This division provides for employee recognition and motivation. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $-$-$-$- Operations & Maintenance 203 21,340 1,100 16,350 Total Current Expenses 203 21,340 1,100 16,350 Capital Total Expenses $ 203 $ 21,340 $ 1,100 $ 16,350 Personnel Levels Budget Comments 8
Town of Estes Park 2002 Budget Community Services (101-1900) General Government Purpose: The Community Services division is the source of Town assistance to various community organizations. In 2002, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Arts & Education $ 107,261 $ 69,300 $ 8,000 $ 9,000 Crossroads 21,000 - RSVP - Transportation 11,250 11,250 11,700 16,700 School District 2,000 150 - 5,000 Hilubing 55,466 315,975 270,190 289,240 Partnerb Challenge Grant 1,250 - E.P. Library District 27,600 27,600 27,600 27,600 State Historic Grant 83 16,450 Pack 5,000 - Youth - 19,500 18,000 18,000 Food Tax Refund 20,650 20,000 23,000 21,000 Salud Family Medical Center 15,000 - Victim's Assistance - Estes Valley Land Trust - - Human Services - 38,100 38,750 40,750 Other $ 266,560 $ 518,325 $ 397,240 $ 427,290 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups and agencies. Capital purchases include: $1,000 Office equipment 7000 Two PC's ** **computer hardware or software to be reviewed by computer technical committee 9
Town of Estes Park 2002 Budget Advertising (101-2000) General Government Advertising and Promotion of the Town of Estes Park Purpose: The Advertising Department is responsible for the promotion of Estes Park as a tourist destination through the production and placement of advertising in print, broadcast, and electronic media. This department is also responsible for media relations, event promotions, and all advertising response programs such as incoming WATS line phone answering, shipping and mailing of vacation planners, as requested. Actual Estimated Proposed FYE2000 FYE2001 FYE2002 Personnel Services $ 63,638 $ 72,207 $ 79,539 Operations & Maintenance 637,620 770,699 775,179 Total Current Expenses 701,257 842,906 854,718 Capital - 3,684 - Total Expenses $ 701,257 $ 846,590 $ 854,718 Personnel Levels 1 Advertising Manager bleet Comments Activities include a conversion study, $6358; and $50,000 for internet advertising. 10
Town of Estes Park 2002 Budget Police (101-2100) Public Safety Patrol Purpose: The Police Department answers all calls for service, whether crime or public service oriented. The Police Department maintains patrols to prevent crime and enhance trafic = safety. Police personnel also provide community services such as the Drug Abuse Resistance - Education (DARE) program for youth, Victims Assistance, and Battered Spouse service. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 987,763 $ 1,145,452 $ 1,210,705 $ 1,314,731 Operations & Maintenance 139,758 172,515 160,936 173,572 Total Current Expenses 1,127,521 1,317,967 1,371,641 1,488,303 Capital 71,185 62,347 40,600 40,600 Total Expenses $ 1,198,705 $ 1,380,314 $ 1,412,241 $ 1,528,903 Personnel Levels 1 Police Chief 9 Officers 1 Deputy Chief 0.5 Animal Control Officer 1 Lieutenant 1 Secretary 2 Sergeants 1 Records Technician 2 Con)orals 8 Summer Officers Budget Comments Expenditures include $5000 support for Victim Advocates. Capital purchases include: $1,200 Chair replacement 250 Fax machine 7250 Two PC's ** 3500 Radios 2000 Investigation camera 800 8mm digital camera 600 Surveillance camera 28,500 Patrol car and equipmene *items to be returned to committee forfurther discussion and action **computer hardware or software to be reviewed by computer technical committee 11
Town of Estes Park 2002 Budget Communications (110-2155) Public Safety Police Program Purpose: - I Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 358,544 $ 374,594 $ 400,435 $ 405,154 Operations & Maintenance 40,557 74,785 71,057 71,267 Total Current Expenses 399,101 449,379 471,492 476,421 Capital 6,515 3,500 3,500 3,500 ' Total Expenses $ 405,616 $ 452,879 $ 474,992 $ 479,921 Personnel Levels 1 Supervisor Support Services 7 Dispatchers Budget Comments 12
Town of Estes Park 2002 Budget Fire Public Safety Fire Protection Purpose.· Estes Park has a Volunteer Fire Department that is responsible for extinguishing all fires with the Town limits and in those areas where it has a valid mutual aid agreement. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 95,524 $ 136,131 $ 139,175 $ 150,632 Operations & Maintenance 197,212 240,806 237,243 240,277 Total Current Expenses 292,736 376,937 376,418 390,909 Capital 257,239 26,507 55,408 150,408 Total Expenses $ 549,975 $ 403,444 $ 431,826 $ 541,317 Personnel Levels 1 Fire Chief 0.25 Secretary 33 Volunteer Firefighters Budget Comments Activities include the purchase of replacement bunker gear, $5000; and new member bunker gear, $6161; purchase of wildland gear, $1000; and rescue gear, $1200; and $135,155 for fire water storage payments. The Capital purchases include: $5,408 Radios* ~girrbive p.4(60>0*D, 0~w,DEM~ Parkh 20,000 Water system improvements *items to be returned to committee for further discussion and action 13 ;IIII
Town of Estes Park 2002 Budget Protective Inspection (101-2300) Public Safety Building Inspection Purpose· The Building Inspectionactivity is responsiblefor building inspections and zoning administration. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 137,188 $ 172,320 $ 152,550 $ 227,852 Operations & Maintenance 13,679 17,213 23,619 24,695 Total Current Expenses 150,867 189,533 176,169 252,547 Capital 1,676 19,244 250 250 Total Expenses $ 152,543 $ 208,777 $ 176,419 $ 252,797 Personnel Levels 3 Building Officials 0.5 Code Enforcement Official Budget Comments Activities include contract plan review, $7500. Capital purchases include $250 for filing cabinets and bookshelves. 14
. Town of Estes Park 2002 Budget Engineering Public Works Purpose: The general engineeringfor the Town is charged to this activity. All engineering related to a specifc project is charged directly to that project in the related fund. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 46,259 $ 52,192 $ 52,465 $ 57,739 Operations & Maintenance 73,157 59,119 16,575 20,608 Total Current Expenses 119,415 111,311 69,040 78,347 Capital Total Expenses $ 119,415 $ 111,311 $ 69,040 $ 78,347 Personnel Levels 0.06 Public Works Director 0.66 Construction/Public Facilities Manager 1.00 Seasonal Employee Budget Comments Engineering activities include gas monitoring, $5000; and landfill monitoring, $4500. 15
Town of Estes Park 2002 Budget Streets & Highways (101-3100) Public Works Street & Highway Repair, Maintenance, & Construction Purpose: The Public Works Department is responsible for the repair, maintenance, snow removal, cleaning and construction of all streets and parking lots of the Town. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 256,945 $ 272,684 $ 292,340 $ 300,827 Operation, & Maintenance 343,556 381,328 371,070 359,888 Total Current Expenses 600,501 654,012 663,410 660,715 Capital 2,073,860 233,948 67,200 67,200 Total Expenses $ 2,674,361 $ 887,960 $ 730,610 $ 727,915 Personnel Levels 0.25 Public Works Director 2.00 Municipal Service Workers 0.60 Street Superintendent 0.33 Secretary 1.00 Assistant Street Superintendent 2.00 Seasonal Maintenance Personnel Budget Comments Maintenance and repair activities include curb and gutter repair, $5000; sidewalk repair, $15,000; guardrail repair, $5000; bridge rehabilitation, $15,000; parking lot equipment, $10,000.00 The Capital purchases include: $27,800 Loader lease payment, year one of four 5000 Curb & gutter repair 8000 Swaploader/Flatbed * 34,200 Three snowplows* 5000 Traffic improvments* 10,000 Highway 36/Twisted Pine drainage* *items to be returned to committeeforfurther discussion and action 16
Town of Estes Park 2002 Budget Sanitation (101-3200) General Government Purpose·. This activity is responsible for the contract trash service in the downtown area. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ - $ - $ - $ - Operations & Maintenance 22,122 29,700 32,670 32,670 Total Current Expenses 22,122 29,700 32,670 32,670 Capital Total Expenses $ 22,122 $ 29,700 $ 32,670 $ 32,670 Personnel Levels < ~ Finance efficer Nr Administ*ve Clerk *% Data EntrA?perator 06% Accounts'Paj@ble Clerk /4004 Accountant II \ ~33% Budget Comments 17
Town of Estes Park 2002 Budget Parks (101-5200) Parks Purpose: The Parks Department is responsiblefor maintaining all Town-owned open spaces and parks, including snow removal from al! publicly-owned . sidewalks and patio areas. i =; Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 281,149 $ 313,550 $ 318,730 $ 328,828 Operations & Maintenance 260,350 346,732 313,216 312,288 Total Current Expenses 541,498 660,283 631,946 641,116 Capital 19,692 86,747 4,000 4,000 Total Expenses $ 561,190 $ 747,030 $ 635,946 $ 645,116 Personnel Levels 0.14 Public Works Director 1.00 Park Horticulturalist 1.00 Assistant Parks Superintendent 2.00 Municipal Service Workers 0.40 Street Superintendent 13.00 Seasonal Park Personnel Budget Comments The 2002 budget includes a lease payment of $93,450. This is year 13 of 20 of the cooperative agreement with the Estes Valley Recreation and Park District for the golf course. The Capital purchases include: $2,200 Weed sprayer 1000 Roto-tiller 800 Chain saw 18
Town of Estes Park 2002 Budget Operating Transfers (110-9000) hip,- This activity accounts fortransfers madefrom the General Fund to otherfunds of the Town, and for transfers from the Mayor's Contingency for unforeseen events. Actual Estimated Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Contingenci~ 5 -$ 84,092 $ 90,936 $ 90,936 Transfers Out/Interfund Community Reinvestment Fund - Museum 91,463 198,024 156,377 138,924 Conference Center 556,435 128,682 268,585 272,378 Special Events 259,785 135,343 268,379 296,375 Senior Center 65,440 52,124 59,506 64,982 Open Space 20,000 Transfers Out/Intergovernmental Urban Renewal Authority 2,478,520 2,649,525 2,793,498 2,793,498 Total Expenses $ 3,471,643 $ 3,247,790 $ 3,637,281 $ 3,657,093 Budget Comments 19
Town of Estes Park 2002 Budget Community Reinvestment (204-5400) Special Revenue Purpose: In 1994, the voters of the Town of Estes Park approved that theTown and theUrban u Renewal Authority could keep excess TABOR revenues to be used for capital and = major construction projects. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ - $ - $ - $ - Operations & Maintenance 121,995 447,678 121,995 486,740 Total Current Expenses 121,995 447,678 121,995 486,740 Capital 235,302 2,062,033 235,304 8,471,012 Total Expenses $ 357,297 $ 2,509,711 $ 357,299 $ 8,957,752 Personnel Levels Budget Comments see detail 20
Town of Estes Park 2002 Budget Museum (207-5700) Special Revenue Museum Operations Purpose: To collect, preserve, interpretand display the history ofthe Estes Parkarea. Educate the public with exhibits and programs. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 106,293 $ 125,638 $ 141,525 $ 141,651 Operations & Maintenance 47,112 62,240 65,607 68,276 Total Current Expenses 153,405 187,878 207,132 209,927 Capital 2,526 29,062 1,280 - Total Expenses $ 155,931 $ 216,940 $ 208,412 $ 209,927 Personnel Levels 1 Director 1 Curator " 2 History Camp Coordinators* 0.75 Assistant Curator 1 Junior History Camp Coordinator* Budget Comments Budget includes an IMLS Operating Grant for $12,860, $25,042 from a Friends +'4, 8.0 contributions, and an expenditure of $5160 to restain the building and shed. The Capital purchases include: $1,280 Digital camera and software *contingent upon sponsorhip for program 21
Town of Estes Park 2002 Budget Fall River Hydro Plant (207-5701) Special Revenue Hydro Museum Purpose: Operate the Historic Fall River Hydroplant as a museumfor the history of the - - plantphydropower, and alternative energy sources. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ - $ 6,971 $ 7,907 $ 7,907 Operations & Maintenance - 24,995 29,057 29,475 Total Current Expenses - 31,967 36,963 37,382 Capital - 550 350 - Total Expenses $ - $ 32,517 $ 37,313 $ 37,382 Personnel Levels Budget Comments 22 0 0
Town of Estes Park 2002 Budget Conference Center (208-5800) Special Revenue Purpose: Marketing of Conference Center. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services ,$ 127,284 $ 134,528 $ 146,965 $ 147,091 Operations & Maintenance 405,219 153,117 149,490 138,469 Total Current Expenses 532,503 287,645 296,455 285,560 Capital 7,295 2,942 - Total Expenses $ 539,798 $ 290,587 $ 296,455 $ 285,560 Personnel Levels 0#Adayor, sithmbe *. Budget Comments 23
Town of Estes Park 2002 Budget Conservation Trust Fund (211-5900) Special Revenue Purpose: Thisfund collects and distributes the proceeds of state lottery revenuesfor the purpose of acquiring, constructing, and maintaining parks and facilities. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ - $ - $ - $ - Operations & Maintenance - Total Current Expenses - Capital - 40,000 25,000 25,000 Total Expenses $ - $ 40,000 $ 25,000 $ 25,000 Personnel Levels Budget Comments Budget includes $25,000 for SCADA Phas 2/6/£2 *items to be returned to committee for further discussion and action 24
Town of Estes Park 2002 Budget Special Events (215-5500) Special Revenue btl•- Thisfund conducts activities for the residents, visitors and community development, including the annual Rooftop Rodeo, concerts, exhibits, special events, - the Christmas Parade, and Riverside Plaza entertainment. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 218,031 $ 251,879 $ 348,852 $ 346,465 Operations & Maintenance 384,470 426,304 356,312 481,040 Total Current Expenses 602,501 678,183 705,164 827,505 Capital 41,110 85,010 26,600 40,600 Total Expenses $ 643,611 $ . 763,193 $ 731,764 $ 868,105 Personnel Levels 1 Director 1 Municipal Services Worker 1 Municipal Services Foreman 6 Seasonal Maintenance Personnel 1 Special Events Coordinator Budget Comments Budget includes $12,000 for Riverside Plaza entertainment, $18,000 for tent rental, · and $25,000 for Christmas Parade expenses. The Capital purchases include: $ 8,000.00 Grandstand lights $ 6,000.00 Grandstand chairsi 6,000 Stall mats 1,600 Grandstand speakers 5,000 Fence rails ~ donor 25
Town of Estes Park 2002 Budget Senior Center Fund (217-5304) Special Revenue Operations Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. - Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 24,062 $ 27,433 $ 30,772 $ 30,685 Operations & Maintenance 11,787 20,275 41,487 44,094 Total Current Expenses 35,849 47,708 72,260 74,780 Capital - 143 - Total Expenses $ 35,849 $ 47,851 $ 72,260 $ 74,780 Personnel Levels 0.25 Supervisor Budget Comments Budget contains $2475 Office on Aging revenue, $11,912 USDA/Title III funds, and expenditures of $7000 to restain building and $15,000 for irrigation of property. 26
Town of Estes Park 2002 Budget , Senior Center Fund (217-5305) Meals Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ 69,705 $ 91,408 $ 91,050 $ 91,050 Operations & Maintenance 33,238 38,887 40,389 36,992 Total Current Expenses 102,943 130,295 131,439 128,042 Capital Total Expenses $ 102,943 $ 130,295 $ 131,439 $ 128,042 Personnel Levels 0.25 Director 0.5 Kitchen Assistant 1 Food Service Director Fill-in Cooks on as needed basis 0.75 Cook Budget Comments 27
Town of Estes Park 2002 Budget Open Space (220-4600) Special Revenue Purpose:. In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and opens space purchases through 2018. This fund accounts for the portion of the tax that has been returned to the Town of Estes Park. Actual Budget Budget Proposed FYE2000 FYE2001 FYE2002 FYE2002 Personnel Services $ - $ - $ - $ - Operations & Maintenance 198,713 27,590 - Total Current Expenses 198,713 27,590 - Capital 20,000 124,339 269,230 414,230 Total Expenses $ 218,713 $ 151,929 $ 269,230 $ 414,230 Personnel Levels Budget Comments 28
Town of Estes Park Interoffice Memo Date: October 29, 2001 To: Honorable Mayor '*udek and Town Board of Trustees From: Rich Widmer 01-dz M,/ Town Adminig*~br CC: Randy Readid' RE: Scottish Fest Support Attached for your information are copies of the information the Mayor requested regarding support the Town provides the Scottish Festival. The following is a summary: The request for funding will be discussed at the Budget Study Session on Tuesday, November 6 following the Enterprise Funds. 1. Special Events Department Salaries $5,396 Janitorial Supplies/service 550 2. Public Works Department Salaries 2,125 Vehicle Maintenance 1,055 Equipment/vehides 780 TOTAL PW 3,960 3. Police Department Salaries including OfT +A 5% 4,639 4. Advertising Direct costs 28,183 TOTAL SUPPORT COSTS $42,728 DIRECT INCOME (feed, concessions) 1,440 NET SUPPORT $41,288
MEMOR A NDUM p«-R--17-ur----- 1,70 ,-* :: z ~:-11 9,7 ' j ; 0 // r TO: Rich Widmer i i OCT -8 2001 DATE: October 4, 2001 FROM: Special Events Department, Linda Hinze Ce : n/lolvy /°/1 RE: Longs Peak Scottish Festival The Special Events Department & Fairgrounds provide the following uses and services for the Longs Peak Scottish Festival: 1. Grandstand Use - Thursday, Friday & Saturday evenings 2. Use of entire fairgrounds for Friday, Saturday and Sunday Includes: RV hook-ups for about 50 spots Grandstand Restrooms All fields and parking lots for parking We provide clean-up of grandstands & restrooms plus electrical 60 X 160 tent 2 20X40 tents 3. Bleacher use - Festival owns 2/3's of the bleachers Fairgrounds maintains & transports for trade-out to use during the rest of the year for events. 4. Three employees (2 full time & 1 pt seasonal) Set up & take down of OUR equipment at the ballfield: Stage Bleachers Slieep panels Cattle panels 40 straw bales 2 20X40 tents Picnic tables Trash cans 2 trailers Set up & take down of 60X160 tent (on our side)_ Set up & take down for Parade: 2 announcer stands (Festival's) Employees pack the arena each day prior to Tatoo performances Employees on grounds during entire festival times
' 1 Delivery of diesel fuel to vendors 5. Fairgrounds maintenance staffworks approximately 10 days setting up and taking down 10 employees from Streets & Parks help set-up & take-down 60X160 tent (approx. 8-9 hours) 6. Use of gator and electric cart for 3 days Direct Expenses: Salaries $5,396 Janitorial Supplies & Service $550 Direct Income: Sale of feed to Jousters - net about $40.00 Lions Club concession stand percentage approximately $1,400
Richard Widmer From: Bill Linnane Sent: Tuesday, October 23, 2001 1:17 PM To: Richard Widmer Subject: FW: Scot fest Expenditures Dave and I estimate that the PW Dept spent $3,960 this year on the Scot Fest. See the break-down below. Sent: Tuesday, October 23, 2001 1:03 PM To: Bill Linnane Subject: RE: Scot fest Expenditures Bill -- Hope this is what you need, let me know if anything else. Thanks Dave -----Original Message----- From: Bill Linnane Sent: Tuesday, October 23, 2001 8:07 AM ' To: Dave Mahany Subject: FW: Scot fest Expenditures Dave, could you help me out and fill in the gaps below. Traffic control: Parks man-hours 12.5 hrs Cost $325 Streets man-hours 72 h rs Cost $1,800 Vehicle maintenance: man-hours 19 hrs Cost $760 parts $295.00 Cost $295 Misc equipmentivehicles/other: 8 hrs usage G-63 (1-ton dump truck) Cost $480 4 hrs usage Street Sweepers Cost $300 + pickups ( not included ) Total Cost $3,960 -----Original Message----- From: Richard Widmer Sent: Monday, October 22, 2001 5:06 PM To: Lowell Richardson; Bill Linnane; Peter Marsh Subject: Scotfest Expenditures Gentlemen: The Town Board has received a request for additional Scottish Pest funding. The Mayor has requested data on what your departments provide in the way of assistance to this festival already. Please include manpower hours and costs to provide assistance to the parade, tent setup, security/traffic control, etc as well as direct expenses such as advertising. I need the info ASAP, no later than close of business 10/26/01. Thanks, Rich 1
. . h„ ...... ... -- Richard Widmer From: Lowell Richardson Sent: Tuesday, October 23, 2001 2:24 PM To: Richard Widmer Subject: Scottish Fest Costs Rich, I have prepared a cost sheet for the Festival. You will find these are cost averages plus or minus 5% based on salary ranges of each officer. If you would like something more detaled let me know, I hope this helps. Lowell Scottish Festival Police Depar... 1 Ill
Scottish Festival Police Department Costs ~ The Scottish Festival is a three and a half day event beginning Thursday afternoon concluding Sunday evening at 6:00 PM. The event requires one officer to provide traffic control on Highway 36 and Community Drive on Saturday and Sunday, three officers provide on-site security Friday, Saturday And Sunday from 8:00 AM to 6:00 PM each day. On Saturday for the parade, all available sworn personnel (12 officers and one Animal Control Officer) provide traffic control for the parade with pre-planning this involves 31/2 hours. Please review the breakdown in the table below: Thursday (1) officer @ $21.20 hourly rate of pay X 6 hours = $127.20 Friday (3) officers X $32.00 hourly rate of pay X 10 hours = $960.09 Saturday (3) officers X $32.00 hourly rate of pay X 10 hours = $960.00 Saturday Parade (10) officers X $32.00 hourly rate of pay X 3.5 hours = $1,120.00 Sunday (3) officers X $32.00 hourly rate of pay X 10 hours = $960.00 Saturday & Sunday (1) officer X $32.00 hourly rate of pay X16 hours = $512.00 Total Estimated Costs $4,639.00 (+ or -) 5% The $32.00 hourly rate of pay is the average overtime rate of pay for sworn personnel, based on overtime calculations actual costs are within 5% of total expenses represented in this report.
TOWN OF ESTES PARK p. 0. Box 1200, Estes Park, CO 80517 170 MacGregor Avenue, Estes Park Colorado 80517 www. estesnet.com f:·' Date: 10/23/01 >it *.3. *.0,%·:·L€:~12-3,41 Enclosures: none 3-;, -: I'l'. I .B. MEMO Advertising To: Rich Widmer, Town Administrator From: Peter Marsh, Re: Scotsfest expenditures Advertising Manager Phone #: Phone #: 970-577-3800, ext 3723 Fax #: Fax #: 970-586-0249 CC: e-mail: pwm@estes.org. REMARKS: Urgent X For your review Reply ASAP Please comment Rich, Per your request, this is a summary ofwhat the Town spends in advertising and public relations for the Scottish Festival: Newspaper Insert to 6 front range daily newspapers M the cost .....,. . $9,347.22 KOA Radio............................................................. ....... $6,000.00 Rocky Mountain News ads...................................... ... .............. $4,731.00 Denver Post ads........................... ... ............... .. ........ .. ...... $7,731.00 News Releases .........,........................................................,..,.. ... $373,50 The total amount spent from the Town's advertising budget for Scotsfest was: $28,182.72 There were no "soft" costs involved from this department. Let me knowbf~ou have any questions. / 1 Peter ~,0~ 1 07' Revised: 12·'99