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PACKET Town Board Study Session 2001-06-12
% 41 r ... f TOWN BOARD STUDY SESSION I TUESDAY, JUNE 12, 2001 8:30 a.m. - 11:30 a.m. Board Room 1. ESTES PARK HOUSING AUTHORITY - DISCUSSION. 2. VEHICLE REPLACEMENT FUND - EXPLANATION AND DISCUSSION. 3. SISTER CITIES PROGRAM - DESCRIPTION AND DISCUSSION. 4. HIGHWAY CORRIDORS DESIGN STANDARDS - DISCUSSION. 5. ACCOMMODATIONS ZONING: CONSTRUCTION, CONVERSION - EROSION OF ECONOMIC BASE? 6. CHAMBER RESORT ASSOCIATION & MARKETING ADVISORY COUNCIL - DISCUSSION. TOWN BOARD GOALS 1998-2000 FINAL REPORT 1. HOUSING STRATEGIES A. To facilitate and provide minimal dollars and support to an Assisted Living Project. ACTION: Meetings were held with local groups working on assisted living projects. The Estes Valley Development Code was adopted effective February 1,2000. The Code allows assisted living projects to be constructed on lots of one-half acre or more with a density up to 24 du/acre. Normal multi-family construction requires a lot size of40,000 SF and a density up to 8 du/acre. The Planning Commission on February 15, 2000 approved the Town's first assisted living project. B. To facilitate, in coordination with the Chamber Resort Association, the establishment of seasonal employee housing. ACTION: After much negotiation, the Town and JANCO signed an agreement in March of 1999 which resulted in the conversion ofthe Timberline Motel and Lake Terrace cottages to approximately 93 units of employee housing. Talks are being held about other motel properties that might be converted to employee housing in the future. C. To investigate new options in the governance of Housing Authority activities. ACTION: On March 28,2000, the Town, acting as the Housing Authority, approved an IGA between the Estes Park Housing Authority and the Housing Authority ofthe City of Loveland for HACOL to provide staff and assistance over the next three years to EPHA. On April 25,2000, the Town Board adopted Ordinance 4-00 setting the Housing Authority apart from the Town. At the same meeting, the Town Board adopted Resolution 11-00 appointing new members to the Housing Authority and authorizing transfer of funds to the Housing Authority to pay for the financial obligations ofthe March 28 IGA. JUN-08-2001 FRI 11:16 AM LOVELAND HOUSNG AUTH FAX NO, 970 278 9904 P. 02 'r -Fl-094* AM-44024 (fee cA Of ti--- i.o: liotiorable Mayor Batidek Board o fl'nistees, Town of }istes Park Town Administrator Widnicr Frolvi: Sam Belters, Execubve Director %'M< D:lic: hine 8,2001 Ile: Estes Park Housing Authority Blidget Baeturound: : 1110 Ekles Park Housing Authority (EPIIA) hasjust completedits first yearofoperations, The Jirst year was both very busy and very successful, Accomplishments include: ' Eslablishment of thc organizational structurc including a re-write ofits Bylaws, creation of its mission and purpose to guid© 21©livities; I~ Presentations lo over 30 local organizations introducing the EPIiA and its inission; = Acquired 20 Section 8 Housing Vouchers which provide rental assistance to very low income Estes Park residents living in private sector housing; • Reviewed and inspected 15 different properties for potential acquisition; I Acquired andrenovatedits first property- a 10-unit apartment building on Cleave Street; a Obtained a $100,000 grant from the C:olorado Division of tIousing for the Cleave Street properly,and 0 • Obtained a S#75,000 commitment from the USDA Rural Housing Development Agency to provide low interest loans for home ownership, Budget: Contained in the Town budget for 2001 is the following budget for the EPIIA: ITousing Authority 25 Water Taps @ !4 Pay S35,000 25 Sewer Taps @ 4 Payment 35,625 Pre-Development Activities 20,000 HACOL Staff Contract 60,733 Land Acquisition -9-9.,QQQ Total $24 1.358 375 W J71 H SL SUITE 200 • LOVELAND, COLORADO 80.538 ~ (970) 607..32}2 • TDD (970) 667,3293 · FAX (970) 667-2860 ll•,U. U. I - JUN-08-2001 FRI 11:16 AM LOVELAND HOUSNG AUTH FAX NO, 970 278 9904 P. 03 •t ' 1 June 8,2001 Pagell flic line item identified as HACOL staffcontract represents the amount Sct aside under tlic Intergovernmental Agreement between the Town of Estes Park and the Housing Authorily of the City of Loveland (HACOL) to hire staff and administer the activities of the EPIIA, Action Recltiested: Wc make the following requests of the Board of Trustees: 1. Trons ferthe full unspclit amount (with tlic exception ofthose dollars set aside for the sewer and water taps)of the 2001 set aside for the EPTIA to its operating account and under the conli-01 of the EPHA Board of Commissioners. As opposed to the current system ofthc , IF.PHA submitting rtionlhly draw requests to the Town for review and approval. In ilic event we are unable to liti|ize the funds for the waler and sewer taps fies, WC are ' requesting the nulhority to carry over the fees to the next budget year. 2. Allow the EPHA (o retain any unspent funds at the cild oreach fiscal year as a way of rewarding its efficiency and capitalizing the organization. 3. Approve a $10,000 increase in line item for the EPHA administration to accommodate the inctensed staff hours necessitated by the curl-ent efforts and activities of the EPHA. Please give me a call if you wish to discuss these requests further. I can be reached at 667-3232 Ext. 25, Thank you. 4 e It HOMEOWNERSHIP FORUM Tuesday, June 19, 2001 9:00 a.m. - 10:30 a.m. Estes Park Municipal Building 170 MacGregor Avenue Room 203 Sponsored by: Estes Park Housing Authority ***HOME BUYERS WANTED*** The Estes Park Housing Authority has mortgage funds available for immediate use from USDA Rural Development. These funds are available to buyers of owner- occupied residences in the Park 3 School District. Larimer Home Ownership and Improvement Programs may also be used with these funds. The programs have varying property and applicant qualification provisions. GUEST SPEAKERS Robert A. Miller, Community Development Manager USDA Rural Development Amy Irwin, Larimer Home Ownership Program Housing Authority City of Loveland Rich Ekwall, Larimer Home Improvement Program Housing Authority City of Loveland Attend the forum to learn the intricacies of each program, and how used together these programs can help residents of Estes Park become homeowners. Time is allotted for discussion and questions. For additional information contact Jean Michaelson, Housing and Development Manager, 577-3730. (Estes Park Housing Authority is an Equal Opportunity organization) ', MEMORANDUM TO: HONORABLE MAYOR BAUDEK, BOARD OF TRUSTEES, TOWN ADMINISTRATOR WIDMER FROM: PETE BRANDJORD, EINANCE OFFICER A ~~ lV SUBJECT: VEHICLE REPLACEMENT FUND DATE: 6/7/2001 CC: Background. A longer range plan for the funding of the replacement of vehicles can provide more consistent budgeting and management of the Town of Estes Park vehicle fleet. Budget. A reserve account would be established and funded to offset annual depreciation expense as determined by the existing General Vehicle Replacement Policy guidelines. An annual charge would be made for each qualifying vehicle, and accumulated in the reserve account. When the balance in this reserve is sufficient, and the vehicle is due to be replaced, the reserved funds would be used to make planned purchases of replacement vehicles. Action Policy Issues - The advantages of this means of funding vehicle replacements include: 1 Providing a rational basis for long range planning of equipment replacement. S Establishing a funding mechanism for purchases and leveling budgetary requirements for capital asset acquisitions. Technical Issues The Fleet Maintenance Division currently provides detailed reports on the fleet including the acquisition date and price, anticipated life of the vehicle, and expected replacement cost for an extended time period. This information provides the basis for the annual charges to build and maintain the reserve account. The vehicle information would be updated at least annually for budgetary review and action. , 1 M' Si *V 1 '' ~ U :. 3,1 t. 41 . ; f I ' 1,1 #, "frt <! .bruir)'rinh·.5, } 'i . 3, 1,0 !'2 11 ' 1 rl 'J, 4 t.'1 it ~ ~2 ' '' #f"fr.: '31 I '1. 0 12*11 tl 11./ I r¥ 1. 11 'i.. :41 & 0., , f..2 - 4,11 14/ /, i 1 /1 '1, i. '.1, I f ' f)..3 ' t't. · bv. 31 h, ' 6 7 i 44 '11 r.| '.41 ' 4 ' A U 124 . i I ' 7 - t, r ,+1 1 1, .i kl. 1 1 ' , , 11 3 /, .07, ., 2· , a P O' •1 2# t·'i,+ . '.·· -i b.-7' ,-: ·ilt Lui·,14 .,1. .' . '1 4 J, , 9.'../.-$"r 1 W r .,fl .€( ·1 V . .i , i.-' i •'ij , , fl , '' ./ 4 It'.1 : 1 , , FL I. 7 r. - --f ./9 .- , , . - 4 "1 6 1 4 6- ILS, 1- . D '4 - 1 : r'13'.j;4.DAL.:.,0 f. & 1 04 ' 7 - F le 1 9 4 ' U.,h 0 -- . 1 ..:, i " 3 0 - I € n + ./. . i 1/" .r f ..: , , ''if 4 2 I . 4 ..1 ' ' 3 -f | 4.7 . , Er, 1 - , t 1 't, 4 0 € I . .7 4-4 1 - I. ... '.47 w ·¥· 14/ ,./ Administration Department Memo To: Honorable Mayor Baudek Board of Trustees - From: Rich Widmer f_. Town Administrat~ Date: June 7, 200JL,/ Subject: Sister Cities International Program Background. At various times over the past few years, the Town has been approached by individuals suggesting some specific sister city affiliation be established. After looking at these suggestions, it was decided the proposed matches were not compatible with Estes Park. Most recently, Audrey Putney has asked that the Town consider starting a Sister Cities International Program. I have attached some information provided by this organization for your reading pleasure. Page 4 of the attachment details the steps suggested for building a Sister Cities Program. The steps suggest creating an ad hoc group to study possible sister city choices. The process can take anywhere from six months to two years. It is also suggested the committee consider establishing a private, non-profit 501(c)(3) to ensure program continuity and assist in raising funds. Budget. No immediate budget impacts are obvious; however, if the program is established, there will obviously be costs, which can be budgeted at the time required. Action This is a policy decision of the Town Board. Staff believes the value of a Sister Cities program is significant, if a compatible match can be established. Therefore, we respectfully request your consideration of establishing an ad hoc group to explore establishing a Sister Cities Program. *3 SISTER CITIES INTERNATIONAL:4 How To Build A Sister Cities Program In Your Community A Sister Cities Program Can Put You In Good Company! What Is A Sister City? Why Have A Sister City? What To Do First? Everyone Can Participate Projects You Can Do The Steps In Building A Sister Cities Program SISTER CmES INTERNATIONAL. 1424 K Street, NW, Suite 600 Washington, DC 20005 USA Phone: (202) 347-8637 Fax: (202) 393-6524 info@sister-cities.org www.sister-cities.org Met,1,3-Ashdod. Hellopolts, 1<Aohstung • Tuskegee- • Banlul Boundiali. Sit<asso • Anchorage---Chltow, Dar·u,« Haibin · phoent. -He 06010. Himet Shiral • Timpe-Low€r Hu•. Regensbur·g~ Skople It,Itte Rock-<aohs,ung · Genddle-Higashlosaka. 1141quepaque · Long Beach-Pohang, Qngdao. Valp.ira® · Los Angeles-Athens. AuckL,nd. Bombay · Los Angeles-Guang:hou. Lusaka, Me,dco City ' Orange-Orange, Quereurn • Pato Alto-Enschede, Oaxaca. Palo • Pasadena-larvenpaa, Lud.igshaten am Rhein, Mt,hima • Redondo Beach-Ersenada, La Pat •San 8€rnardlr,0-Her:lia, Ce.lfe, Men- call • S„n Diego-Alcala do Henarrs. Cavite City. Edinburgh • San Fran<isce-Abidian, Ass,si, Cork · San Jose-Dublin, Okayama, San Jow • Santa Fe Spdng,-Mersin, Navoloa, Santa Fe · Aspen-Gar· mi,ch Partenkfrchen · Denver--8nzst. Cuernavaca, Karmlel · Lakewood-Chester, Portsmouth, Sutherland · New Hav~--Arnal ft, Andong, Avignon • Wlimington-Katmar, San Juan Sacatepequez~ Watford Waship.gton-8.angkok, 13¢ijlng, Dakar• Fort Lauderdale-Gold Coast, Medellin, Rlmin!• Hialeah-Bucaramangn, Cartago • Jacksonvt!1+-Bahid Blanca, Holon. Ma&an • Pensacol-hlmbote, Escuu, bohslung • Tampa-Barranquitia. Cordoba, Cucuta · Atlanta-8russels, Daegu, Lagos · Dalton-Dilbeek, Garanhuns • Marietta-Heredla, Un: am Rhen • Hawalt County-Cheju tsland, HuaD•n, Legaspl Pocatello-lwarnizawa • Cly •ston--r 'n.h.t· Chica-0-·Casablarlca. ' .ua.. Ink ·1 •.32; P'.8in-re, 4 ·Wilmette--Mona Vale ·Indianapolis-Sc, Jon Igh. Taip€l ·La Porto-Grangemouth , · New Harmony-Wlemsl A • Des . t• 4 ·41 14 .11 r. -nilia: uang•, Al ie- M' ,0 • •. sas ( f -<0 4 ',a 1, 4 1 .·'.A ,!1 - I un, l ifeng, 6- tn q ·*ingtor-County Kildare, Deauvltle, Palmira •Loup ,(Ite Dubl · 7 .al ·.b.% ,~ ,11. -•'-, ,yette-- ·'•-1, Sl 4 .;. '•'i' ·· ,4,·( 1.8.2 ,~1,~ • 0~-·, 4 9~. ·,.il' • ~e more---•/4 ·· 1, 1. Genoa ·Aince George's ' 1 Countr-Nantou County, ZIghuinchor Region •Rockvllte-Pinneberg· Salisburw-·Sall5bury· Bo,tor-Barcelona, Hang:hou,, I, ,to · Cambridge-Cambridge, Co(mbra, Gaeta ·Gloucester-Gloucester, , Recife · New Bedford-Fur.·':' Horta • Coldwat -€ 'tau · Detroit-Kitw Minsk, Nassa· rht--Changchun, T, '1110 · P· 72,sant-Okaya, Vaidivla · YpsitantW-IC,olack 'lavpnon • Duluth-Thunder Elay. Vaxjo ·Montevideo-1 r ,"q- ·" ·r·thing. -, -C·--2·hc' 1 - 'hfor·( -t ·t ny Si Ner• P L ·it, '. K. 2 City Freetoe ., Ki ·U ''. M ·.2, • 0. L. 1 -C,k a Lyon, Naming•MIssoula- Patmerston North •Omah. bhin lu f no-Wa lant •1 it i. inwa, 4 i itort• rew ·r, ,st a -1 ,1 1, suruo ·• T-1 or . 1, W 51 <, , 1 3r ·, b~ ·, 2r,··le--Chihuahua, Hetrnstedt, Huallen· Albartr-Nijmegen, Quebec· New York City-Bet,Ing, uim, MadMa• Rochester-oamako, Caltanissetta, Cracow• Charlotte-Arequipa ~refeld. Port·au-Pf-.e· Ralelgth-Kington-Upon}lili Winston-Salem---Bucaramanga · Farte-Hamar • Daytor»-Augsburg, Monrovla, Oiw• Ketter'ing-Kettenng, Steyr • Toledo--Londnna, Q,nhuangdao. Toledo•Oklahoma CIty-Taipei • IC,amath Fails~ Rotorua · Portland--Corinto, Guadatatara. Sapporo · Seaiide--San Bias · Allentown-Tlbertal · Philadelphia..Doualia, Florence, Inchon · Pittsburgh-Bilbao, Saarbrucken. Shemeld · East Providence- Ribeira Grande · Charleston-Spoleto · Vermillion--Ratingen • Chattanoogih-Hamm, Wuxi • Knoxwle-Kaohsjung, Neuquen, Odense · Corpus Chnst$-Cartagena. Yokosuka • Dalla,-Doon • El Paso- Cludad Juarez, Gomez Palacio · Fort Worth-Reggio Emilia · Houston-Baku, Chiba, Gramplan Region · San Antorlio--Guadatamra. Gwanglu, K,,ohs,ung · Salt [Ake Citw-Keelung, Matsurnoto, Oruro Burlingtor-Burlington · Alexandria--Caen, Dundee, Helsingborg • Frederlcksburg-Frelus • Norfolk-Kitakyushu, Norfolk County, Withelmshavan · Portsmouth-Dunedin, Portsmouth • Bremer:on- Kure •Seattle-Beersheba. Bergen. Chongging • Wenatchee-Kuroishi, Misawa • Clarleburg-Puerto presidente Stroessner • Beloit-Masaya. Plneroto • Madioon--O,10 • Sheboygar-Essangen How To Build A Sister Cities Program In Your Community What Is A Sister City? 01 . 5. When an American community o f whatever size or charac- ·-:·r-1:599"R?~?A ter joins with a commiinity in another nation to learn more ~ -· -jaij~~~ ~ ~ about the other and to develop friendly and meaningful exchanges, the two may propose a formal affiliation. The ideal a ffiliation involvesa large numbero f citizensandorgani- zations in both communities engaged in continuing projects of mutual interest. This interchange helps to further international understand- 2 1- ""T:.- - *1#f e:. , ing at all levels of the community on a continuing long-term .. · -,p 1- j •t ~41 : 0 ' e . I i basis. Within the program cities and their citizens exchange :. . .¥ I people, ideas and culture in a variety of educational institu- . . 0 tional, municipal, professional, technical and youth projects. The Sister City program as a national concept was · , .. launched atthe White House in 1956 when President Dwight k D. Eisenhower called for massive exchanges between Amer- .....·:Ii¢:·93.j :7 . I-·L- r . **,#346*sEUVKRf~To Do First? Hundreds of American cities responded and today are carrying out meaningful exchanges with their affiliates in 86 Hundreds of U.S. communities of all sizes have discovered nations of the world. the rewards of participating in an international program where each and every member can and does realize deep personal satisfaction. Your community can join this growing Why Have A Sister City? movement, but first you have to develop support for the idea in your own community. A Sister City program helps the citizens of both com- This can be easy and fun. And, you will have a lot of help munities become directly involved in international relations from Sister Cities International - the national organization in unique and rewarding exchanges which benefit everyone. of Sister Cities in the U.S. - as well as from hundreds of It enables all who participate to: volunteer leaders throughout the country who are available • Exchange ideasand develop friendship with theircoun- to share their experiences with you based on their own par- ter·partsin another culture on a direct personal basis. ticipation in the program. • Establish an identity as members o f the family of man The Sister City concept, like all good programs, must have involved in the constructive processof building world broad support and understanding if it is to succeed. If your peace. community understands the program, it can succeed and • Develop a way for the many and diverse elements of the rewards will be well worth the effort. every community to come together to enjoy and profit No catalog could possibly list all the ways in which Sister from a cooperative program. Cities operate because the variety of exchanges possible are • Open new dialogues with the people of another culture only limited by the imagination and resources of the two to find unique solutions to improving the quality of urban communities. life. Two principal objectives to keep in mind when planning • Participate in a program with a real partner in another your activites are: countrysoallmembersof thecommunity can feel they • You don't establish and maintain friendships by a single are contributing to international understanding in a direct effort. Itrequires continuingactivity. personal way. • You do establish such continuity bya broad baseof • Better understand theirown community byinterpreting activityin which many people andorganzations partici- their way of life to the people of another culture. pate. 2 Everyone Can Participate ,Above ail. remember that the uniqueness of :he Sister City Program is that it is two-way. The give and take is Nearly every member of the community, young or old, shared by both communities through planned and continu- ' ~ belongs to some kind of organization or another. Nearly ous contact. everyone has a hobby, goes to school. belongs to a service , or professional society, works in a business or industry, vol- Projects You Can Do unteers his or her time in any number of local organizations which can be linked to counter'parts in another country. Thus, the linking of skills, crafts and interests of peop[e and Sister City programs and projects are developed out of organizations in both cities can open new avenues of program mutual desires and interest. There is no cut-and-dried pat- adventure. tern. Projects are limited only by the imagination and re. The concept is simple once two cities have taken the initial sources of the communities. Through visits and exchange step of actually affiliating as sister cities. A catalog of organi- of correspondence, cities discuss the types of projects they zations should be developed which will give you an idea of would like to carry out. When one or more projects are the potential areas of exchange possible. Don't forget to agreed upon, the program is carried out by the citizens on include your schools. hobby groups. business and profes- both sides. sional organizations. scouting groups, service clubs, etc. This In beginning the program, a community may wish to start list can then be sent to your affiliate to determine what organi- by sending a group of 8 x 10 inch photographs or slides, of zations they have in their community to match yours. In its city along with background material. Remember, language some cases, a similar organization won't exist. Perhaps you barriers can be overcome by various visual presentations. can start one. After comparing lists, the way is open for club The affiliate may want to publish these in the local news- and organizational affiliations which work to get the largest paper. You should ask for photos and news of the city so number of people involved in a relatively short period of your local newspaper can acquaint your own citizens with time and help spread the word about your international your sister city. involvement to virtually all segments of your community, It The following are some of the types of projects which may be helpful to have each organization extend an invitation have been carried out successfully by other communities. to its counterpart organization through the adoption of a The projects you decide on may be more comprehensive formal resolution of affiliation. Each affiliated organization than this brief list, depending upon your community re- carries out its own program within the sister city framework sources and ingenuity. and with guidance by the overall Sister City Committee, thus • Exchanges of visitors, officials, prominent citizens, musi- allowing each person to individually become a part of a cians, students, teachers, professionals, news reporters, radio person-to-person.. .organization-to-organization. . . city-to- and TV, labor, etc. city approach to international diplomacy. • Organized tours. Hospitality and ceremonies for visiting 1 - groups. • Club affiliations. Development of relations between such F , i groups as Lions, Rotary, Boy Scouts, Girl Scouts, women's ~ clubs, and hobby clubs, etc., with their counterparts in the i sister city. 1 4 3 -3., 1 -1 -1-1 ~ 1, It r l • Letter writing. When exchanging correspondence with a 9/·i ~5 community that speaks another language, a Language Re- 7.,2 0.443 1-1, t. 1'2-- , ~21 source Committee is essential. Other than face-to-face visits, , ,'Wi t.! , I. lr.6.~w .·-] one of the most important ways of exchanging ideas with i 1 i· tw ,<imi,IN ···1'1"" -~ overseas contacts is through the personal letter. -C# • School affiliations can be a stimulating activity if organized 1 1 within your educational system. They can be a strong adjunct 4 to your school's language, history, cultural and other prog- f rams. There is no end to the fascinating projects young £9#.4-.•~•wn . 4 ~ people can engage in to enlarge their horizons of learning. 4 • Technical and pro fessional exchanges can have benefits . 1 to both communities far in excess of the limited costs in- 7.1 volved. Many U.S. cities and their affiliates have exchanged i experts in transportation, housing, medical systems, etc. • Radio contacts between sister cities can be made by 6 amateur radio operators. Special broadcasts on records or tape can be made for use abroad. *t • Art exhibits. Both school children and members of local -£1 art clubs exchange art work with their overseas counterparts. -6027?%<ffT The material is often exhibited in public buildings and mer- € chants' windows in both communities. • Photo exhibits. Camera clubs exchange collections of stills. V slides and documentary motion pictures. • Sending of mementos, not on a charitable basis, but of mutual interest and respect, Gi fts are generally modest ones. • Exchange of music, recordings and plays. • Publications and preparation of food recipes from the foreign country. 3 The Steps In Building A Sister Cities Program 1: Discuss the sister city idea with which region of the world is of to the prospective sister city dur- friends and community leaders, interest to your city. to request ing this stage could expedite the then call a meeting of those in- assistance in recommending an process. It is advisable to send any terested. The key to a successful appropriate city. correspondence in both English Sister City program is broad local 5. The process of forming a sister and the language of your poten- support and this logically comes affiliation can take anywhere from Mal sister city. from community organizations six months to two years. Com- 8. Send the letter of invitation and institutions. munications, development of a and supporting resolution to your 2. After you have deterrnined local program, involvement of prospective sister city along with local interest, ask your commu- municipal officials-these are informational material that will nity leaders to inform their organi- some of the rnany factors which properly introduce your commu- zations about the idea. They affect the length of the affiliations nity to the foreign city and convey should discuss the program at process. Avoid premature public- a sense of what your community their own meetings and assess the ity because if publicized arrange- has to offer in a sister city relation- kind of activity their organizations ments fail to work out, enthusiasm ship. Send copies of these letters could support. For example, edu- is likely to dissipate. to Sister Cities International, to cational representatives might 6. During this interim stage - the U.S. Embassy in that country agree to develop a school-to- your committee should consider and to the foreign embassy in school program. establishing itself as a private, Washington, D.C. SCI will write an official letter supporting the af- 3. After the initial meetings, re- non-profit organization and apply- filiation once copies of the quest that your mayorand council ing for a 501(c) (3) status from the support a proposal to establish an Internal Revenue Service. This will mayor's letter has been received. SCI can also use diplomatic ser- affiliation with a community in help ensure program continuity vices for communications pur- another nation. Form a commit- and will assist your committee in tee to include the broadest possi- raising funds necessary to conduct poses if there is a problem estab- lishing and receiving correspon- ble community representation. the Sister City program. dence from the sister city. Once Appoint a chairperson who is 7. When you have selected a city acceptance letters and council re- knowledgeable and active in local as a possible candidate and you solutions have been exchanged affairs. An ad hoc group should are ready to invite that city to be- with your sister city, send copies be established to study possible come your sister city, you should to SCI. Upon receipt of these sister city choices. send an exploratory letter to elicit documents, SCI will then list the 4. The process of determinin9 the feeling in that city about a rela- affiliation as official and add it to where in the world to seek a sister tionship with your community. the SCI Directory of Sister Cities city is very important and de- SCI will forward to you a sample by State and Country. SCI char- serves careful attention from you letter of invitation and a city coun- ters will be sent to you recognizing and your committee. The more cil resolution supporting the pro- your new affiliation, which can be people who participate in the posed affiliation. You should exchanged with your sister city. selection process, the more whO adapt these documents to state will actively support the relation- your city's reasons for entering ship. Sister Cities International the program and for choosing the (SCI) is a part of a networking foreign city. You should state your system worldwide comprised of goals and proposed activities for counterpart associations in- the program and should ask the volved in the process of forming foreign city to do the same. An U.S./foreign linkages. Where invitation for community leaders necessary SCI will contact the to visit your city would be well appropriate counterpart or- received if included in the letter. ganization abroad, depending on A visit by citizens from your city 4 ¥€.6. e.@26GS»g.*r sister « 162~' emes v f INTERNATIONAL OUR MISSION The Sister Cities Program offers an unequaled opportunity for people of all ages to experience, explore and absorb other cultures through long-term partnerships established at the local level. The program is built on a foundation of public and private collaboration in communities around the United States and focuses on international outreach, exchange and cooperation. The city has long served as the nucleus of social, educational, cultural and economic development for civilization. Since the beginning of time, communities have drawn citizens together in mutual cause and purpose. At Sister Cities International, our goal has always been to harness that sense of mutual purpose to further the cause of peaceful and substantive urban partnerships on a global scale. Our experience has taught us that when a community establishes a relationship with a community in another country, virtually an unlimited talent is unleashed. Issues of local, national and international scope are addressed. Sister Cities International is committed to a process whereby values are examined, differences acknowledged, and experiences shared, all in an atmosphere of mutual respect and trust. The mission of Sister Cities International is to develop, facilitate and serve the Sister City movement throughout the United States and to coordinate with similar national organizations in other countries. By working with volunteer leadership from all sectors of local communities, we strive to create a network of partnerships around the world which provide a resource unmatched in value. By stimulating creative possibilities within established, long-term frameworks, issues ranging from the technical to the human, from the environmental to the cultural and beyond may be examined, dialogue opened and solutions sought. At Sister Cities International, we believe the very first step to a future which ensures global cooperation is the absolutely irreplaceable, intrinsically vital process of people meeting other people. Through Sister City partnerships, we can learn together, work together, live together and dream together. Through Sister Cities, the people of the world reach out to grasp new challenges and solve some of life's problems...together. Vol. 23, No. 34 £ 7 tation's Cities~ T August 28,2000 ~ Ollicial Publimlion of Ihe Ndional League of Cilies, Washinglon, D.C. WWW.nIC.org Sisfer Cities: Seeing A New Vision for the Future by Tim Honey As the new executive director of Sister These improved services include: educational institutions, with the busi- Cities International (SCI), Iam pleased to , • a monthly publication-starting ness and technology sectors, and through announce a series of major reforms and immediately, we will alternate every oth- citizens and their non-profit organiza- initiatives designed to significantly er month between a Report to the Mem- tions. enhance services to local governments in bership and our Sister Cities News. This new international engagement the development and support ofsister city These two publications will provide mem- imperative is about the ability of our com- programs. These new initiatives are part 1 bers with current and relevant informa- i munities to adapt and change within our of an overall campaign to promote'Part- i tion. We will be looking for your advice j rapidly globalizing planet. It also is nership, Innovation and Excellence" in ~ and input so we may best address your about: every aspect of the important work of Sis- most pressing information needs. I • Enabling our communities and ter Cities International. • a greatly enhanced web site- their citizens to be globally competitive, The mission of Sister Cities Interna- www. sister-cities.org-will serve as a sub- not just economically but in every aspect tional has never been more important. In stantive SCI online resource library, of life. While economics are critically this emerging era of globalization, SCI available to you 24 hours a day. important, communities must also be provides an avenue through which com- • a newly designed database--corn- competitive in terms of education, the munities can forge new and creative munities will be able to update their own environment, health, and other quality of internationallinks. As a former city man- information online, and we will be able to life issues which form the very fabric of ager, I have witnessed first hand the ded- provide timely reports to the members on our communities. ication of civic and volunteer leaders to program innovation occurring in the SCI • Providing a platform for our citi- continually strengthen this historic sister network around the world. zens to be engaged as "global citizens" in city movement that began during the • timely responses to member ques- whatever aspect of life they might Cold War in 1956. tions, including a complete revamping of choose-business, government, educa- Sister cities are alive and well at the our assistance to communities that are tion, the arts, the environment. Perhaps grass roots level. SCI members, working seeking new sister city relationships. most important, it is about engaging in j in their communities to promote the efforts to end international conflicts, ideals and principles of international Our Core Mission and Values wars, and human deprivation through cooperation, are conducting outstanding building international bridges of friend- ~ programs that make Sister Cities Inter- As globalization sweeps our planet, we ship, mutual respect, and support. national an incredible network of more must find new ways within our communi- • Establishing partnerships, linkages 3,500 communities in 137 countries. ties to engage internationally in an effort and coalitions and unleashing the incred- to understand and create "globally com- ible interests, passions, and talents our A New Commihnent, Expanded Services petitive communities," build bridges to citizens have for making a difference by foster world peace and human rights, and Our new emphasis on' "Partnership, take tangible steps to lessen the growing Innovation and Excellence" will promote economic divide between the developed seepage 6, col.1 our mission and enhance our services. and the developing world. Sister Cities International is first and In the 21st century, local communities foremost a national membership organi- must foster a new international perspec- I zation, and we are determined to provide tive and create innovative avenues for outstanding services to all our members. international engagement. This will occur through partnerships with civic and Nation's Cities Weekly* : August 28,2000 3 Sister Cihes, kompage 3 "thinking globally and acting International network to Membership information can be locally." The old bumper sticker empower our communities as found on our web site: www.sis- ofthe 1960's has taken on a new they develop successful and ter-cities.org or you can contact legitimacy and urgency in the rewarding sister city connec- Sister Cities International, 1424 year 2000. lions. K St. NW #600, Washington, I am honored to be working D.C. 20005; 202-347-8630; fax, A Powerful Network Wo,king for You closely with our new President, Charles Stokke. Mr. Stokke is 202-393-6524. Sister Cities International, the former mayor of Menomonie, through its network of local Wisconsin and has been very lim Hone is the fonner city chapters, its proud forty-four active with the League of Wis- manager of Boulde,; Cola and year history, and its exclusive consin Municipalities. President Portland, life He chaired the focus on international coopera- Stokke, along with our Board of IC.MA International Committee tion, is in an excellent position to Directors (see box), is providing and worked for EMA as the assist communities throughout outstanding policy leadership for director of their local government the United States and through- Sister Cities International. 1 project in Budapest, Hungary. out the world to act with com- mitment on this global impera- Details: We want your active He began his career in the 1970s tive. We embrace this opportuni- involvement. If you are not a working for the National League ty in the new millennium to member of Sister Cities Interna- of Cities as a legislative lobbyist. i work through the Sister Cities tional, please consider joining. 1-his new international engagement imperative is about the ability Of our communities to adapt and change within our rapidly globalizing planet. It'.*.34€9.<Mie·.4.:it '.4.: *=4·' <. ti·.A.:Joihdh Ladet,Tdhipe,·ArizA : .z. ; 2.i,6 p,t* -·338·78-:'.;44.f~,f'·44~DANd.Ii~14-RK~i6ke,*£~'1.,i.4. : :·-·. · -6 ='2 ..· 4~, LED- 9 . it.«. 7. ·p .2 vt 4.Hild Berg, ~0~kford, ~11*'t'; *' Sandra ¢:I.:th:a,.1.M.c,Q.,Mu,K'.:3.; 4. i .3.I,aCrosse;Wisc.· 'i>.3,:.7 .43'-5-0 ,($: ft)}M*Gr f Jim E'DaileyF·Little ¢}I ..AW,6*ARdor~CUrles Nelsohi :.5 ....5, Nd]&~6..Fidkm, Sahtat Crii.7 : ~'''pi~gAilt?i teirt~.Qeif~ f: 4Thelmh Presi, Sali Bemardi-,jf 1·-·NG,63 /'1»44 3.«·· ,p:·· 4 0 €93; Mo: 6~ f?: '<.) 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Meeting held in the Municipal Building in said Town of Estes Park on the 18th day of July, 2000, Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey and Newsom Attending: Mayor Baudek, Trustees Barker, Doylen, Gillette, Jeffrey and Newsom Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Town Clerk O'Connor, Sr. Planner Joseph, Planner Absent: Trustee Habecker Mayor Baudek.palled the work session to order at 8:34 a.m. f 2. DESIGN STANDARDS - DISCUSSION OF CREATING SAME FOR THE HIGHWAY ENTRANCES AND DOWNTOWN OF ESTES PARK. Question: Should a draft of the Highway Corridor and Downtown Architectural Design Standards be completed, and presented for public review and a public hearing with the Town Board and County Commissioners? A portion of the consultant contract in the original Development Code was to prepare architectural design standards for the highway corridors and the downtown. An initial draft document was produced at that time; however, it was set aside so efforts could be concentrated on completion of the basic Development Code. Options: If the Town Board is not interested in pursuing these design standards, this project should be terminated. Should the Trustees elect to pursue this project, completion of a draft would most likely occur after the first of the year. L The original budget amount for this project was $21,622. The downtown portion was under a separate contract with EPURA for approximately $5,000. Due to the elapsed time, a negotiated agreement would be necessary. Consensus: Staff look at specific items; suggest each Trustee voice their particular concerns with staff, ie: metal buildings, second story smooth planes, incentive prograni itlentifying future problems, etc. No further action was taken pending review of the examples noted above. . 9 6- f -: 1 ip . 9 r J 995 + r (' 4 9 -2 -4. r 4 - g„i .4 b3 . - 46 r t 't* A r.6. - . 4 0 4, ~ , 1 I I . 5 t; 0. 0.2.2 2. I 6 t. U . 4 # 14 & - 2 -, 4 - '0~~ . 9 6 4. r. Community Development Memo To: Town Board From: Bob Joseph -*92:j CC: Rich Widmer, Randy Repola Date: 6/8/2001 Re: Highway Corridors Last July the Town Board discussed this question and staff was directed to look at options that would address worst-case concerns. There are two types of visual impacts that can occur along the highway corridors. One is the appearance of the buildings themselves, and the other is the potential for view obstruction by the buildings. It is probably only a matter of time until some one proposes and builds a commercial building that is designed to attract attention in a way that the community will find objectionable. This would then lead to pressure to adopt regulations to prevent the same thing from happening again. The following approaches would help avoid this: ~ Provide appropriate restrictions on corporate architecture ( e.g. fast food ) g Restrict the use of large areas of primary colors on buildings ( e.g. bright red roofs ) 3 Restrict the inappropriate use of some building materials ( e.g. metal buildings ) * Prevent the construction of large expanses of blank walls in unbroken planes In order to address the view obstruction problem it is necessary to first identify and map the views that are to be protected, and then develop site specific limitations on building height and placement to protect the views. 1 Community Development Memo To: Town Board From: Bob Joseph ·~Nal CC: Rich Widmer, Randy Repola, Greg White Date: 6/7/2001 Re: Condominium Conversions There has been a marked trend in the last few years of conversion of commercial accommodations into condominium ownership. In most cases these units are used as second homes, in some cases these units are used as primary residences. It is clear that the current real estate market is driving the conversion of both old and new properties at an increasing rate (see attached list of conversions). This trend can be expected to continue. At the same time, the traveling public desires larger accommodation units with at least some kitchen facilities. This trend can also be expected to continue. This makes most new accommodations prime candidates for condo-conversion. This poses a question as to the potential erosion of the Valley's commercial accommodation base. Compounding this situation is the present allowance of multi-family development as a use by right f3 within the commercial Accommodations zoning district (A- Accommodations). Nearly all of the RM zoned land is already built out, so developers are now turning to the vacant land zoned "A" to satisfy the demand for residential condominiums. The most recent example of this is Rich Wille's new development proposed for the 11 acres east of River Rock Town Homes. This general trend may be offset to the extent that condo owners take advantage of the Town's short- term rental ordinance. The use of these units as vacation rentals no doubt fills an important niche in the economy of the Estes Valley; however tracking this use is difficult. A total of 41 units have been licensed within the Town since inception of the ordinance. Outside the Town, within the Estes Valley a total of 14 short term rental registrations have been received. (The county does not have the authority to issue business licenses.) The situation described above is further complicated by distinctions between pure residential use and pure commercial accommodation use that the zoning code attempts to make. These distinctions include different density formulas and floor area allowances. A key element in the density formula is the presence of a ful! kitchen vs. a limited kitchen as defined by the code. One question that has been raised is whether or not motel type units with limited or no kitchens should be converted to condominium units. It is certain that this has led to the retrofitting of kitchens in violation of the zoning code on some properties. This poses a difficult enforcement problem. 1 ' 1 I -- I Some other considerations related to condominium conversions include the following: Adequate public facilities - The code requirements for roads and utilities serving single-family subdivisions and new multi-family development can be circumvented in the conversion of an existing property to condominium ownership. This raises a question of a double standard; the Town holds improvement guarantees in the case of new development to protect future buyers. However, it is very much a buyer beware situation with the conversion of existing older properties. Non - conforming Densities - Older properties, typically small tourist cabins, that do not conform to current density limits or other important zoning standards are being converted to condominiums. This tends to lock in the non-conformance indefinitely, if not permanently. Also, it is not uncommon for the condominium maps to provide for the future piecemeal expansion of tiny old cabins into full size homes in a manner that does not provide for any coordinated compliance with current zoning standards, and no convenient process to provide for future conformance. Reservation of Future Development Rights - \t \s also possible to reserve rights for future development with the filing of condominium maps. When this happens it is important that a development plan approval precede the recording of the map to ensure compliance with the applicable code provisions. However, the current code does not clearly require this, and some legal challenges have been raised recently that refer to Colorado state law limitations on the review and approval of condominium maps. • Page 2 List of Condominium Conversions and other Condominium Developments in the Commercial Accommodations sector. (It is now fairly common to see new commercial accommodations projects planned from the outset to be sold as condos when completed.) Anderson's Wonderview Driftwood Lodge Bugle Point Fawn Valley Inn Riverstone Creekside Riverwood American Wilderness Condos Golden Eagle Resort Marys Lake Lodge Tiny Town We have also received inquiries recently about conversion of the Lazy R Cottages and Glacier Lodge. This list is not complete. Administration Department Memo To: Honorable Mayor Baudek Board of TrusteesD From: Rich Widmer --7y..C --- Town Administra~ Date: June 6,20Q.~ Subject: Marketing Advisory Council Background. In August 1997, the Town and Chamber Resort Association created the Marketing Advisory Council (MAC) to develop a long-term marketing direction and to advise on expenditures (see attached Memorandum from former Mayor Dekker). Since then, MAC has met regularly, at first monthly, and later quarterly, to accomplish its stated mission. Planning retreats have been held, vision and mission statements written, and goal plans devised. Regular meetings of the Advertising sub-Committee of MAC continue to be held; however, MAC meetings have become infrequent. The original concept of MAC continues to be a good idea; however, it has become increasingly apparent to Town staff and Trustee liaisons that MAC is no longer serving the purpose for which it was created, and should be sunset. An Advertising Policy Advisory Committee should be maintained, and persons with advertising experience and background should be appointed to it. Budget. There are no direct budget implications for this suggested action. Action Staff respectfully requests your consideration of dissolving MAC, and replacing its function with an Advertising Policy Advisory Committee. , d. e COPY 4 4/ TOWN OF ESTES PARK aA, L *411§*fip*54*98- Atf.49.~-~-L--»f~«'* -**tk~»2 Robert L. Dekker Ty/r Alayor \ MEMORANDUM August 26, 1997 TO: Cory Blackman Estes Park Chambe t Association FROM: Robert L. Dekker -'~~~~ Mayor RE: ADVERTISING ADVISORY COUNCIL Pursuant to conversations by and between the Town, the Chamber Resort Association, and the reorganization of the Chamber Resort Association (CRA), including the hiring of a new Executive Director, the Town of Estes Park agrees to reorganize the Advertising Committee effective October 1, 1997. The agreement includes the following: 1. The CRA President shall appoint members for a three-year term to the Estes Park Marketing Council. 2. The Tbwn recommends the following individuals serve on the council: a. CRA Executive Director David Thomas b. Thomas Pickering c. Terry Licence d. Peter Marsh e. Jeff Barker (Town Trustee) f. Plus four members from the CRA d•.U,6 m 70) 586-5 3 41 · 1:01 BOX -1200 · 170 MAC GREGOR AVENUE · ESTES 1,·\RK, CO 80517 · FAX (970) 58(,-261 /4 r. 6 4 , %. Town of Estes Park Estes Park, Colorado 80517 Advertising Advisory Council -7- August 26, 1997 3. The Council shall.: a. Develop a long-term marketing direction that includes the establishment of specific plans for marketing programs, advertising, special events, collateral, including the visitors guide, a'nd fulfillment that are designed to increase the exposure and market share of Estes Park that ultimately benefit the Town in growing its tax revenues. b. Develop long-term funding mechanisms. C. Advise on the expenditures for advertising, fulfillment and promotional materials, including ·all other marketing efforts as outlined in the marketing plan. Payment of said expenditures shall be paid by the Town pursuant to the adopted budget. d. Develop and execute strategies'~ that produce additional funding from both a long-term funding mechanisms and cooperative sources as available from tha development of corporate partnerships. .