HomeMy WebLinkAboutPACKET Town Board 2001-11-13Prepared 11/08/01 + Revised 11/13/01 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 13, 2001 7:00 p.m. AGENDA Report to Town Board by Laurie Button/Town "Helping Hands" Committee. PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 23, 2001, Town Board Budget Study Sessions 10/15, 10/18, 11/01 and 11/06. 2. Bills. 3. Committee Minutes: A. Community Development, October 25, 2001: Special Events Dept.: 1. EVRPD Agreement for use of Barn W mid-January to April, 2002. B. Public Safety, November 1, 2001: Police Dept.: 1. Budgeted Radio Equipment Upgrade, $105,000. C. Light & Power, November 8, 2001: 1. Award trenching contracts (2) to Drake Contractors, $27,415 and Duell Excavating, $15,261. 2. Utility Pole Trailer Purchase, $11,927. 4. Estes Park Housing Authority, September 12, 2001 (acknowledgment only). 5. Estes Valley Planning Commission, October 16, 2001, and Special Meeting October 22, 2001 (acknowledgement only). 6. Resolution #43-01 - Intent to Annex Stauffer Addition, schedule public hearing on January 8,2002. lA. PLANNING COMMISSION"CONSENT" AGENDA (Approval of): Mayor Baudek open the Public Hearing(s). If the Town Board, Applicant(s), Staff or the Public wish to speak on a particular item, a formal Public Hearing will be conducted as follows: A. Mayor - Open Public Hearing B. Staff Report C. Public Testimony 1 Continued on reverse side
4 D. Mayor - Close Public Hearing E. Motion to Approve/Deny 1. *SUBDIVISION. Final Plat and Final Condominium Map of Lazy R Cottages, James M. Whittlesey/Applicant = CONTINUE FINAL PLAT & FINAL CONDOMINIUM MAP TO DECEMBER 11, 2001. 2. SUBDIVISION. Amended Plat of Part of Lots 1, 2,15 & 17, Block 10, Second Amended Plat of the Town of Estes Park, to be known as EPCO Subdivision, EPCO, Inc./Applicants (Continued from 10/09/01). 4. SUBDIVISION. Preliminary Condominium Plat, The Woodlands Condominiums, Fall River, The Woodlands on Fall River, Inc./Applicants. l A. PLANNING COMMISSION "ACTION" AGENDA: 3. *SUBDIVISION. Preliminary Plat, Solitude Subdivision of Lot 1, Carlson Addition, Frederic & Susan Carlson/Applicants. 2. ACTION ITEMS: 1. 2001 BUDGET SUPPLEMENT - RESOLOTION #27-01. Finance Officer Brandjord. 2. 2002 BUDGET PUBLIC HEARING - ADOPTION. Town Administrator Widmer and Finance Officer Brandjord: A. Highway User's Trust Fund. B. Resolution #44-01 - Setting the Mill Levy of 1.902 mills. C. Resolution #45-01 - Adopting the 2002 Budget of $28,953,776. D. Resolution #46-01 - Appropriating Sums of Money. 3. TOWN ADMINISTRATOR'S REPORT. 4. ADJOURN. NOTE: The Board of Trustees will conduct one Town Board meeting in December, December 11, 2001; the 12/25/01 meeting has been cancelled. 2
Town o f Estes Park, Larimer County, Colorado, October 23,2001 Minutes of a Regular meeting of the Board.of Trustees of the Town of Estes Park, Larimer County, Colorado. M@eting held in the Muhicipal Building in said Town of Estes Park on the 23rd day of October, 2001. Meeting called to order by Mayor John Baudek. 4 Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and Fire Chief Dorman presented Lifesaving Awards to Captain Bo Winslow and Lieutenant Robert Hirning, ' and a Heroism Award to Firefighter John Grasso for their bravery on a drowning incident at Marys Lake on July 15'h. The Dive Team was also acknowledged and commended. The Board congr£dated the firemen on their outstanding, unselfish dedication. PUBLIC COMMENT Alan Aulabaugh commented on Issue 4A on the November Ballot-he supports an ice rink hot the events center, thus he urged citizens to vote against 4A. TOWN BOARD COMMENTS None. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 9, 2001. 2. Bills. 3. Committee Minutes: A. Light & Power, October 11, 2001. B. Public Works Committee, Octob& 18, 2001: 1. Police Dispatch Office Remodel & Alarm Project, $96,308. 2. Police Dept. Squad Room Addition Project, $50,600 (Preliminary Guaranteed Maximum Price). 4. Wildfire Ridge Development Agreement - Applicant requests time extension from 11/08/01 to 02/06/02.
Board of Trustees - October 23, 2001 - Page 2 It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. 2. ACTION ITEMS: . 1. GOOD SAMARITAN FIRST AND SECOND ADDITION ANNEXATION - 11) ANNEXATION AGREEMENT, (2) ANNEXATION. (31 REZONING ORDINANCE, AND (4) PRELIMINARY SUBDIVISION PLAT. Trustee Doylen declared a "conflict of interest" and · stated she would not participate in ' discussion nor vote. Mayor Baudek announced how the hearing would be conducted, and he opened the Public Hearing. Community Development Dir. Joseph and Planner Shirk presented the Staff Report in a PowerPoint format and in summary, the Project includes: single family lots (Lots 5-12,16 acres) generally along the northern property line, Senior Assisted Living (Lot 1,17.5 acres) along Dry Gulch Rd., Church (Lot 2,3.75 acres) along Dry Gulch Rd., and Attainable Housing (Lots 3 & 4,9.5 acres) generally along the southwest property line to be developed by the Estes Park Housing Authority. The subdivision layout sketch indicates streets, fire hydrants, and traffic impact analysis. The wetlands dedication, that nearly lines-up with The Reserve dedication, mitigates the elk habitat area. DOW has advised that development will have a negative impact on the elk, however, concerns have been mitigated with no fencing, minimal lighting, re-vegetation, and bear-proof trash enclosures. The covenants will be recorded. With regard to the Comprehensive (Comp.) Plan, recommendations include preserving drainage areas, design consideration to maintaining/enhancing elk habitat, maintain the ' low-density character of the 'north end, future land use cbnsists of low-density residential-the last two items of which are in conflict with the Plan. Concerning zoning, a slide illustrated the difficulty provides of assisted living face. Staff recommendations were read aloud: • This proposal combines a specific set of circumstances that are unlikely to combine again - elderly and attainable housing supply, adjacent to Town Limits, with adequate utilities and access. This presents an important opportunity that must be given very serious consideration, as there is no assurance that an opportunity of this kind will ever present itself elsewhere at a future date. • This proposal of assisted congregate housing, attainable housing, and church would serve the needs of existing valley residents. There have been past attempts at retirement housing facilities with the valley that have failed for various reasons, and it is unlike such a facility can be built without rezoning. Staff regards the proposed church development on Lot 2 as integral to the assisted living campus to be developed on Lot 1. • This proposal will serve a compelling community-wide need that supercedes specific neighborhood wants and desires. This proposal does mitigate neighborhood concerns with the single-family buffer of similar density as the subdivision immediately to the north. Also, the topography of the site will help reduce, the. visual impacts of the proposed density given that the largd building will be situated at the lower portion of the sitb. The -boncerns of the north end residents regarding the need to protect the existing' low-density character of the land now zoned RE-1 are entirely valid. For this reason, it is extremely important that this rezoning request, if approved, not be used as a precedent for future rezonings of RE-1 land to allow higher density market-rate residential development that would not be consistent with the Comp. Plan.
Board of Trustees - October 23, 2001 - Page 3 Dir. Joseph read the list of correspondence in support, opposition, and non- specific. ANNEXATION AGREEMENT. Town Attorney White prepared the Agreement and reviewed specific provisions, in particular, attainable housing, Lot 1 development, church, maximum development, failure to develop, Honda water line, height variance, and vested rights. The Town does have the ability to enter into annexation agreements that sets in place annexation and development into the Town. ·The purpose of this Agreement, if approved, is to guide development of the property. The remaining approvals are contingent upon approval of the Annexation Agreement. Maximum development for the property is as follows: • Lots 5 through 12. Eight single-family lots. There shall be no further subdivision of Lots 5-12 and the lots shall be deed-restricted to single- family dwellings. • Lot 1. Forty-six residential duplex units, 34 congregate living units, 24 assisted living units. • Lots 3 & 4. Ninety-two multi-family attainable housing units or, 4 single-family residential lots, or 40 duplex units, as more fully set forth in subparagraph 27 (d) in the Annexation Agreement. • Lot 2. One church or, 2 single-family residential lots or, 16 duplex units, as more fully set forth in subparagraph (f) of the Annexaticn Agreement. ANNEXATION RESOLUTION, ORDINANCE READING, AND ANNEXATION AGREEMENT. Town Attorney White read Annexation Resolution #42-01 and Annexation Ordinance #16-01. APPLICANT'S PRESENTATION. Randy Davis, Director of Marketing/Evangelical Lutheran Good Samaritan Society, reviewed how local citizens requested Good Samaritan Society to help fulfill Estes Park 's needs, by providing retirement and affordable housing. The Society is a 501 C(3), non-profit provider, not known as a developer. This :nission-driven organization partners with communities, and began their search for land in Estes Park. Mr. Davis reviewed the development components, defined the variation of service levels being offered to their residents, and market values. Sam Betters, Director/EPHA, presented a snapshot of the need for attainable housing (based on the Forward Estes Park Study), reviewing target households, market rent rates, and wages, adding that the Housing Authority is proposing to assist workers with incomes between $12,400-31,200 (retail and service workers, teachers, police, mid-level managers) to attain home ownership. John Phipps, Attorney representing the Applicant, commented on the Comp. Plan relative to affordable housing, escalating land values, the Town must , strive to maintain a viable community for all its residents, and the standards placed on this development are stringent. PUBLIC TESTIMONY. Comments were heard alternately between support and opposition, however, for the record, respondents will be listed by category, and their comments summarized:
Board of Trustees - October 23, 2001 - Page 4 SUPPORT Johh & Jane Heffley, 1380 Devils Gulch Rd. This land was for sale and no one/group purchased it;. the property was never zoned open space; best thing out there right now. Pattticia Washburn, Interfaith CBuncil of Estes Parkland Chairmlin on the Taskforce for *Senior Issues of the Community SerVices Coalition. Estes Park doesn't have a resourcd for seniars that are in between"independent living and a nursing home; all residents are neighbors. Merwyn Joens, 1732 Devil's Gulch Rd. This proposal meets real needs; people with health issues'are having to move to the Valley for Are; it is wonderful to have a respected leader in the field coming to Estes Park; his neighbors are not being harmed in any way by this project - show some compassion; elk are not an issue; the footprint is less than 9% of the land; there is no other acceptable place for this development. Tim Coakley, Estes Park Medical Center. The Center supports affordable housing as it will help retain workers; it will improve the recruitment package. Wendell Amos, Habitat for Humanity Board of Directors. A recent rezoning approval will allow Habitat to build an adclitional 4 affordable houses for deserving low-income families. Rita Kurelja, 630 Whispering Pines, and Estes Park Board of Directors/Board of Realtors. The average home is $280,214, requiring a $56,000 down payment-families must earn $72,000/yr. to qualify fo a mortgage: The Brd. of Directors support the proposal as it is what's best for the community. Dan Mangler, 1825 Cherokee Dr., Pastor/Shepherd of the Mountains Lutheran Church. The community benefits from a "busy church", and their busyness shouldn't interrupt Hillcrest Estates. The Church will submit a development plan for their portion of the proposal in the near future. Daniel Via, PresidenUEstes Park Community Services Coalition. There ' are pressing needs for affordable and assisted living. Roger Fjeld. 1791 B Olympian Ln. Estes Park is a gracious community, well managed, it cares about the common good, however assisted living and affordable housing are pressing needs. - Ginger Harris, 2802 Fall River Rd. Due to fear of the unknown and rumor, Ea'lie Rock School was passed up by 3 communities, much to the benefit of Estes Park. The Applicant will be a good neighbor. ' Father Rex Rorex, 513 Driftwood. Please help those who want to stay and·buy a home. Almina Ringdahl, Estes Park Senior Center, 250 Solomon Dr. The Center is concerned with everything that affects the lives of Estes Park seniors and they unanimously support this development. Judy Nystrom, 160 Riverside Dr. Assistad the Applicant in their 6-yr. search for land in Estes Park. This plan meets Estes Park's needs; Estes Park is a community of people, not just land. Georbe Crislip, 651 Big Horn Dr. 'Salud" physician; this is good for the community based on needs. Larry Bonner, Park School -District. Affordable housing is critical to allow staff to give the community the quality service they provide, teacher availability-shortage. Mark Lorenz, 381 Broadview Ln. Habitat homeowner - thanki for allowing him to achieve the American dream, owning a home. Now focusing on building his success and serving his customers. Reverend M. Paul and Mary Ellen Garrett, 1230 Meadow LA. A healthy community supports a broad spectrum of residents, put faces on those that need help, they contribute; change is inevitable. Mary Bauer, 251 Mountain View Ln. Confident the Housing Authority and Applicant will provide the nlost attractive design they can afford; 64% of t
Board of Trustees - October 23, 2001 - Page 5 open space is planned; commended Community Development Dir. Joseph and Attdmey Phipps on their presentations. Mayor Baudek declared a recess at 9:51 p.m. Mayor Baudek reconvened the meeting at 9:50 p.m. Joe Wise, 374 Whispering Pines. Assisted the Applicant with the site (realtor); the Comp. Plan called for special consideration for affordable housing - do what is necessary to provide attainable housing. Elda Mae Lange, Lake Meadows Condo. Editor/Sr. Ctr. Newsletter. Success cannot protect you from prejudice, doesn't want a sign reading 'No one under 70 allowed" - kid* are our future. Kerry Prochaska, Cornerstone Engineering (Applicant's engineering firm). Referenced the north eAd planning area where 70% of the lots are non- conforming lots to the 10-ac. minimum. There are no subsidies being requested nor provided for this -project; the Planning Commission approved the landscaping plan for Lot 1 (Good Samaritan portion) due to the closeness of meeting the recommendations; the Applicant held public meetings and did consult with the neighbors and their comments were implemented into this project. Sally Park, 395 Ponderosa Ave. Supports the project and the public hearing process. Bob Jones, 819 Big Horn Dr. Estes Park needs to quit sending our problems to the valley; delighted to have this plan - it needs to be done. Beverly Todd, 1352 Mary's Lake Rd. During the 1982 Flood, signs ' sprang up 'Estes Park, the Gutsiest Town in Colorado." This indicated the pride in our town. Support this prbject to offer people attainable and assisted housing. Steve .Lane, Basis Architecture (Applicant's architectural firm). The congregate building is not a small building, the main level footprint is ' 24,000 sq. ft. -it is long, not particularly wide. The height will not be more than 5' above the maximum height allowed - not unusual. The width is driven by the Applicant's desire to put the parking in the lower level. He has done his utmost to provide a design that will mitigate the impact, while meeting architectural and environmental issUes. Michael Kellam, 1170 Meadow Ln. Urged the plan be adopted; it won't affect property values. Greg Burke, Estes Park Chamber Resort Assn. This plan is long overdue and must be done now; the need is great; timing is right; the Applicant is a leader in the field; and the Housing Authority is a good steward Judy Haggard, PresidenULeague of Women Voters. Read the League's position of support as the plan addresses an Onmet need for assisted living in Estes Park. Dr. Arthur Becker, 2528 Big Thompson Rd. Lifetime experience in the ministry and teaching--support this wonderful project. OPPOSITION Betty Hull, 1723 Stonegate Dr., Hillcrest Estates. Agrees Estes Park needs affordable housing, not convinced it has to be ih one place-the cause is good, the location is not. The land is at issue. Carol Bissell, 1884 Devil's Gulch Rd. Protect zoning, property values, aesthetic value of surroundings; urged for compromise; church busyness-intense activity unfair to a quiet neighborhood; affordable housing should be located in an area already properly zoned. Phil Edwards, 1882 Devil's Gulch Rd. Favors lower density, observed where development of this nature is done right and wrong - there are few places as critical as this one.
Board of Trustees - October 23, 2001 - Page 6 Ralph Nicholas, 1660 North Ridge ' Ln. This project would severely downgrade lots; elk habitat. When the EVDC was adopted, there was no reason why annexation would require any rezoning whatever. Vincent Quartararo, 2766 Notaiah Rd. Agreed with Betty .Hull's 4 comments. Cherie Pettyjohn, 513 Grand Estates Dr. This a good concept, but is uneasy about the church property and now it's been zoned E-1. Ihe project is still changing, there is no development plan for almost 4 acres, this could set a precedent; the Applicant hasn't followed standard channels. Kathryn Hale, 961.-North Lane. Agreed with comments from Betty Hull. Barbara Williams, 700 Spring St. Density goes from least to most; rezoning will set a precedent; the Applicant will use the sale of lots to subsidize the project; did not consult with adjacent property owners; elk hhbitat. Nancy Miller, PresidenUStanley. Heights Property Owners Assn. The AssA.'s pfimary objection is to the rezoning; Ms. Hull stated.their position. Barney Treadway, 2100 McGrdiw Ranch Rd. The Town Board is being asked to approve the largest structure every build in the Valley and a variance to height restrictions as it is 43' high - goes against the tenor and codes in Estes Park. The landscaping plan is below code requirements. Make sure codes are adhered to. Bill Van Horn, 2101 McGraw Ranch Rd. Provide a history of the North End Planning District; Larimer County. granted this area the RE zone to protect themselves frorh changing densities/character. Promises were ° made and he told the ·North End Property Owners Assn. the Town Board could be trusted, Opposition is based on 1,000% density =. major issue, spot zoning, the burden is not met, the main building is 360' on the side, height,.the project is not "tucked down"; largedt building ever reviewed in Estes Park, it is incumbent to property place ii. .Confirmed that reference 0 to the "north enders" are those owning 10 ac. lots. He is not representing the North Ender Board, his opposition is based strictly on planning issues. Distributed copies of total development potential from rezoning. Following conclusion of all public testimony, Mayor Baudek declared the public hearing closed, TRUSTEE COMMENTS Trustee 'Jeffrey-Clark. Attending public meetings on this proposal: the Comp. Plan sets goals and allows for changes for the good of the bommunity. In consideration of all testimony, suppohs this great facility. Tiustee Newsom: Listened to those in support and opposition; doesn't take rezoning lightly; doesn't agree this development will reduce property values, this is good project and he is in support ' Trustee Gillette. In the spirit of community, based on attainable housing and assisted living, he agrees - if not now when, if not here where? Understands the opposition stance, however, the Applicant has provided a compromise (buffer), therefore, he supports the project. - Trustee Barker. He supported adoption of the Comp Plan knowing the Board would have opportunities to change it. when needed. Estes Park does need this project to meet assistdd and attainable housing needs. People that make Estes Park such a desirable.community have a right to live here.and buy a home here. The Applicant has looked at other areas, and this site appears to fit. No matter where the project is placed, people won't want it next to them; understand the elk habitat issue and believes f they will survive; he supports the project. Trustee Habecker. Heard testimony coricerning wiltllife, property values, but people need a place to live and a place to die; he is proud to be part
Board of Trustees - October 23, 2001 - Page 7 - 14 of the process. The Comp. Plan is not the 'divine" word, it was written by the Town Board, and it can be changed by the Town Board. Properties were greatly affected due to the last zoning changes. There is a need for senior housing; the Eagle Rock School has not provided a "village of delinquents" as rumored and/or feared; Lone Tree residents area value to the community. He supports this proposal, this is the way to house our people. Mayor Bauddk read his comments into the record. They are summarized as follows: confident that two areas that would rank high on a list of important issues would be attainable housing and assisted living. Attainable housing is important If we are to retain employees that are crucial to work at service level positions, all the while attracting and retaining professionals for school, medical center, etc. Good Samaritan now operates more than 200 such facilities in the U.S., one of the premier non-profit organizations in the country. If this venture fails, with one of the largest and most respected providers of assisted living in the entire country, who else will undertake such a venture here? Neighborhood concerns are not to be taken lightly; however, the Board must also consider the general welfare of the community. The proposal includes a plan by the Estes Park Housing Authority to build and operate the attainable housing portion, and the density will not be planned to the maximum allowed for attainable housing in the Code. "1 suggest that this undertaking will not only, from a utilitarian standpoint, be a betterment for this town and its residents, but that it will become something which we, as ' a community, will be proud of and I support this annexation with the rezoning and specific land uses as proposed, not only because of the nature of this undertaking, but because it is an appropriate land use for this property." Attorney White stated four separate motions are required to either approve or deny the project, and he read Rezoning Ordinance #17-01. It was moved and seconded (Barker/Newsom) the Annexation Agreement be approved, and it passed with one Abstention. It was moved and seconded (Gillette/Habecker) Annexation Resolution #42-01 and Annexation Ordinance #16-01 be approved, and it passed with one Abstention. It was moved and seconded (Newsom/Gillette) Rezoning Ordinance #17-01 be approved as follows: Lots 1, 3 and 4 zoned RM Multi-Family Residential District, Lots 2 and 5 through 12 zoned E-1 Estate District of the Good Samaritan First and Second Addition, and it passed with one Abstention. PRELIMINARY SUBDIVISION PLAT. Comm. Dir. Joseph reviewed the staff report, confirming that the Planning Commission has recommended approval with eight conditions (read aloud). Staff confirmed that the required traffic study was prepared, including the church site, to determine off-site improvements resulting from development, and the study found no such improvements needed. CDOT also reviewed the route study. There being no further testimony, it was moved and seconded (Habecker/Newsom) the Preliminary Subdivision Plat be approved, and it passed with one Abstention.
, Board of Trustees - October 23, 2001 - Page 8 ' Mayor Baudek· expressed the Board's appreciation to all in attendance for their professional conduct and endurance during the public hearing, and declared a recess at 10:59 p.m. Mayor Baudek reconvened the meeting at 11:03 p.m. / 2. ORDINANCE #18-01 - ESTES VALLEY DEVELOPMENT CODE AMENDMENTS, BLOCK 1. Community Development Dir. Joseph presented the Staff Report noting that the Estes Valley Planning Commission unanimously approved the revisions 9/18, as well as the Larimer County Commissioners on 10/15. Attorney White read Ordinance #18-01, and as there was no pl-blic testimony, it was moved and seconded (Doylen/Gillette) Ordinance #18-01 be approved, noting the ordinance includes the "emergency clause", and it passed unanimously. Trustee Doylen commended the Board for their support of the Good Samaritan Proposal, with the Board noting their appreciation to Trustee Doylen for her commitment and effort toward attainable housing. Mayor Baudek praised Dir. Joseph' on the professional report. 3. TOWN ADMINISTRATOR'S REPORT. A. The August Sales Tax report will be distributed to all Trustees; the report indicates the retail sector remains the weakest link. Accommodations have ' reported strong September revenues. Following completion of all agerida items, Mayor Baudek adjourned the meeting at 11:18 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk 1 .4..
BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 6, 2001 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Pa?k, Larimer County, Colorado. Meeting held in the Municipal Building ih said Town of Estes Park on the 6th day of November, 2001. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, , Jeffrey-Clark, Newsom Attending: All Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Clerk O'Connor, Directors Linnane and Matzke Absent None Mayor Baudek called the meeting to order at 9:04 a.m. PRESENTATION OF YEAR 2002 ENTERPRISE FUNDS AND OTHER FUNDS. Town Administrator Widmer stated this is the second year of the 2001-2002 buddet The following funds were presented: Light & Power Fund Water Fund BUDGET CHANGES/CONSIDERATIONS. Budget changes/considerations include: 1. Scottish-Irish Highland Festival Support, $35,000 for 2001 and 2002 2. Salary Proposal: 3.8% COW\ and 1.8% Merit Pool 3. New Employees (Building Inspector) 4. Knoll Properties Master Plan, proposed 2002 Change = $30,000 5. Hospital Road Connection, $75,000 6. Establishment of Equipment Replacement Fund 7. McGregor Ranch Undergrounding Cost Share, proposed 2002 Change, $30,000 .- 8. Two Water Taps for Habitat from 2002 General Fund Budget 9. Senior Center, Inc. 2002 Budget contribution revision 1. Scottish-Irish Highland Festival Support, $35,000 for 2001 and 2002. Jim Durward, President/Scottish-Irish Highland Festival appeared seeking cash contributions of $35,000 for 2001 and 2002, and he distributed substantiating information, including parade expenses. The Festival absorbs all parade production costs and no commercial entries, sponsors or contributors are accepted. Without Town support, it may be necessary for the Festival to cancel the Parade and shuttle bus rentals as the Festival budget can no longer support these costs. As is standard with other Town contributions, Trustee Habecker commented that the Town would require oversight for all monies. Additional Town Board comments included: that perhaps it is time to consider commercial sponsors; the Town also has costs for this event-Police staffing; support for the return to a 2-day event; and, if support is approved, the Town pay for specific costs (i.e. shuttles) via a negotiated contract. The Town Board may make a decision on this budget request during the budget public hearing
BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Town Board Budget Study Session - November 6, 2001 - Page 2 scheduled 11/13/01. 2. Pay Plan Proposal, 3.5% COLA and 1.846 Merit Pool. The Cost of Living Adjustment is based on Colorada Municipal Ceague projections, and itaff confirmed that the Mountain States Employment Council is also projecting 3.8% for 2001. Department Heads must be very selective (top 20%) in awarding merit pay, and the 1.8% proposal is based on the previously-adopted Pay Plan Policy. Consensus was reached to retain the 3.8% COLA and 1.8% Merit in the budget, with Mayor Baudek and Trustee Gillette meeting with-Ass't. Administrator Repola to further discuss the Pay Plan Policy. 3. New Employee - Building Inspector. The Chief Building Official performs all inspections and the number exceeds ISO standards. Due to the workload, which has in turn negatively affected customer service, staff is proposing to hire a person on a temporary basis. With expected attrition, the full-time employee base would not be increased. Discussion continued on Trustee Barker's previous suggestion for a team to study associated economic development issues. Consensus was reached to retain the new employee position with an asterisk in the budget, and establishment of a Team to study economic development issues. 4. Knoll Properties Master Plan, $30,000. · This proposal is in response to the Estes Park Knoll-Willows Conservancy to preserve the Knoll and Willows properties as natural open space and historic sites. Discuqsion followed with consensus reached to retain the $30,000 item to be named the "CBD Open Space Master Plan" (thus the study will not limited to the Knoll Properties), with an asterisk in the budget. 5. Hospital Street Connection, $75,000. Consensus was reached to retain this $75,000 item with a double asterisk in the budget, to include neighborhood input at the Public Works Committee. 6. Establishment of the Equipment Replacement Fund. Consensus (without , Trustee Habecker) was reached to retain this item in the budget. 7. McGregor Ranch Undergrounding Cost Share Project, $30,000. Following discussion on the condition of the line and other unfounded project, consensus (without Trustee Barker) was reached to include this $30,000 item with an asterisk in the budget for Light & Power Committee review, with Ranch cooperation on the trail parking issue. 8. Habitat Water Taps, two @ $4,090/ea. = $8,180 in the General Fund for 2002. Consensus was reached to retain the $8,180 in the General Fund for this item. Although this item is included in the 2002 Budget, Habitat must appear before the Public Works Committee to officially request the funding. 9. Senior Center, Inc. 2002 Budget Contribution Revision. Mayor Baudek reported on a meeting with the Senior Center Board. In summary, the Sr. Brd. raises money and they desire that these funds be expended on specific projects. Discussion followed on the irrigation project, with consensus reached to reduce the irrigation project line item of $15,000 to $7,500, with the balance being funded by contributions. The Senior Center, Inc. transfer will also be reduced accordingly. Other considerations. Consensus was reached to increase the Mayor's discretionary funds from $91,0001 to $120,000 for 2002.
. BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Town Board Budget Study Session - November 6, 2001 - Page 3 BENEFIT STUDY PRESENTATION. Vacation Leave. Last year, staff prepared a compensation survey, and this year, emphasis was placed on a benefit study. Assistant Admin. Repola summarized his study, confirming that the Town is generally below average in the amount of vacation leave provided. The proposed changes to vacation leave are as follows: TENURE CURRENT PROPOSED LEAVE LEAVE 0 - 3 yrs. 7 hrs./mo., No change 84 hrs./yr. 4 through 7 8 hrs./mo., 10 hrs./mo., yrs. 96 hrs./yr. 120 hrs./yr. 16 yrs. + 13 hrs./mo., 14 hrs./mo., 156 hrs./yr. 168 hrs./yr. Holiday Leave. Employees currently receive ten paid holidays, and staff is proposing to add another eight hours for a total of eleven paid holiday. Observed holidays include: New Year's Day Labor Day Martin L. King's Birthday Veteran's Day Washington's Birthday ) Thanksgiving Day Memorial Day Christmas Eva Day Independence Day Christmas Day Staff is proposing to convert Washington's Birthday (President's Day), Martin L. King's Birthday, and Veteran's Day into floating holidays plus the additional eight hours being proposed above for four floating holidays. Ass't. Admin. Repola confirmed that the above two proposals place the Town in an 'average' position with other survey municipalities. The Town Board will decide on the Benefit Study Proposal during the Town Board meeting December 11th. REPORTS. Administrator Widmer commented on an anthrax-related incident yesterday at a local business where an employee opened the mail and discovered a powder substance. The Police Department investigated the incident and the Fire Dept. contained the site. An analysis of the substance is being conducted, and a preliminary report states the analysis is negative for anthrax. The CML Policy Committee meets 11/7 and Trustee Barker requested Trustee questions/comments. There being no further business, Mayor Baudek expressed his appreciation to staff for their work on the budget, and adjourned the meeting at 11:54 a.m. 9/16.0 .2A,ad Vickie O'Connor, CMC, Town Clerk
BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 1, 2001 Minutes of a Regular.meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Pirh, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 1st day of November, 2001. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom Attending: Mayor Baudek, Trustees Barker, Doylen, Habecker, Jeffrey- Clark, Newsom Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Clerk O'Connor, Directors Hinze and Kilsdonk, Linnane, Fire Chief Dorman, Police Chief Richardson Absent Trustee Gillette Mayor Baudek called the meeting to order at 9:00 a.m. PRESENTATION OF YEAR 2002 GENERAL*UND, SPECIALL REVENUE FUNDS. Town Administrator Widmer stated this is the second year of the 2001-2002 budget. The following funds were presented: General Fund Senior Center Community Reinvestment Open Space Museum Park Entrance Estates Conference Center Catastrophic Loss Conservation Trust Medical Insurance Special Events Fleet Maintenance Comments from the two informal Town Board Study Sessions October 15~h and 18th have been incorporated into this presentation. Town Board budget decisions will be requested following conclusion of the presentation on the Enterprise and Other Funds on 11/6. As a result of the aforementioned presentation, discussion items include: > Salary Proposal: 3.8% COLA and 1.8% Merit Pool > Knoll Properties Master Plan, proposed 2002 Change = $30,000 1 Two Water Taps for Habitat frdm 2002 General Fund Budget = New > Hospital Road Connection, $75,000 = New > Establishment of Equipment Replacement Fund ~ McGregor Ranch Undergrounding Cost Share, proposed 2002 Change = $30,000 1 Scottish-Irish Highland Festival Support, $35,000 for 2001 and 2002 = New Trustee Barker commented that there are inequities in how the Town addresses economic development issues, and he requested the Board support a team to research the broad spectrum of economic issues in the community, including, but not limited to, items such as low-interest loans for developinent, implementation of special improvement districts, determine how the Comprehensive Plan addresses development, time-lines, sales tax economy, etc. Discussion followed on the viability of the request,
1 BRADFORDPUBLISHING CO. . ~ RECORD OF PROCEEDINGS Town Board Bpdget Study Session - November 1, 2001 - Page 2 and the possibility of establishing the team as a future Town Board goal. No further action was taken. 4 4 Concluding all discussion, Mayor Baudek adjourtied the mdeting at 11:10 a.m. £0 6£LO ·1,~») Vickie O'Connor, CMC, Town Clerk . I . , , I . A 1 . I ak r
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 18, 2001 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Pa[k, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 18th day of October, 2001. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom Attending: All Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Clerk O'Connor, Directors Linnane and Matzke Absent: None Mayor Baudek called the meeting to order at 3:40 p.m. PRESENTATION OF YEAR 2002 ENTERPRISE FUNDS AND OTHER FUNDS. Town Administrator Widmer noted that th~ Light & Powdr and Water Funds 'are designated 'Enterprise Funds", and that although the Town relies on the technical expertise of staff on these particular funds, an opportunity does exist for change. LIGHT & POWER FUND. An overview was presented. Of note were the following: • *Projected Beginning Fund Balance. • Revenue projections are based on 4.8% growth plus a 3.2% rate increase for a 2002 Proposed Budget Calculatjon of 8%. • Purchased power is not projected to-increase. • The rate study is on-going and should be completed in early 2002. • Under Expenditures, Administrative/General, highlights include: Fall River Hydro-RMNP Gateway Trail Engineering Design - $10,000 (new) Rate Study - $7,500 (no change) Christmas Decorations (includes repairs) - $70,000 (no change) Payment in lieu of taxes (2.5% of urban revenue) - $106,681 (previously $104,398) o Franchise Fee (3% of urban revenue) - $128,017 (previously $125,277) o General Fund Transfer (9.5% of gross revenue) - $749,193 (previously $737,642) Fall River Hydro Museum Transfer - $24,482 (previously $25,378) Bond Principal - $160,000 (no change) "Bond Interest - $140,562 (no change) Old warehouse upgrade (shelving/storage) - $10,000 (no change) Office copier (2/3's share) - $7,000 (no change) Large format copier replacement - $5,000 (new) Data processing equipment • PC's - $16,950 (no change) • AS400 Upgrades ($15,000 from 2001) - $27,500 (previously $42,500) • Data warehousing/document imagit]g (from 2001) - $75,000 • Network equipmenusoftware - $100,000 (previously $95:000) 0000000 000 0
BRADFOno PUDISHING CO. RECORD OF PROCEEDINGS ' Town Board Budget Study Session - October 18, 2001 - Page 2 *Regarding the Projected Beginning Fund Balance, and prior to public viewing, staff was directed to add the assets and cash in parenthesis and add a balance sheet. -The bond interest rate is between 4% and 5.4%, and staff was directed to investigate the possibility of refinancing said bonds. Discussion was held on the data processing equipment: staff confirmed an effective network is now in place, computer-related items are reviewed by the TECH Team, funding is planned for replacerrient of servers, routers, etc. The industry standard for PC replacement is three years, however, the Town's Replacement Policy is 5 years. • Under Capital Expenses, highlights include: Meters - $224,284 (no change) Transformers - $120,000 (breviously $200,000) Fiber Optic Communications - $30,000 (previously $45,000) Bucket Truck Replacement - $140,000 (no change) Jeep Cherokee Replacement - $25,000 (previously $22,500) Street Lights - $75,000 (no change) Overhead Lines - $390,000 (no change) o Underground Lines • MacGregor Ranch (1/3) - $30,000 (new) • Brownfield Circuit Tie (froni 2001) - $95,000 (new) • Meadowdale/Fish Creell Circuits - $360,000 (no change) ' o Discussion followed on meters (supply on hand and replacement policy). Funding for overhead lines is provided from bond proceeds. The new MacGregor Ranch line item is a cost-sharing project to assist the Ranch in returning to circa ·1870. The Brownfield Cirquit Tie was moved from the 2001 Budget and the Meadowdale/Fish Creek Circuits are part of the master plan and they are also funded from bond proceeds. Mayor Baudek questioned whether the MacGregor Ranch funding could be held pending resolution of the trailhead parking issue. Administrator Widmer confirmed that the Ranch is nearing resolution with the RMNP on this issue. No decision on this line item is required at this time. WATER FUND. An overview was presented. Of note were the following: • *Projected Beginning Fund Balance. • Revenue projections assume a 2.9% water rate increase. • Under Expenditures, highlights include: Purchased water - $117,000 (no change) Purification - $329,725 (no change) Distribution Operation/Maintenance - $450,179 (previously $496,450) Customer Accounts - $103,488 (previously $98,595 (remitted to the Light & Power fund for reading meters, labor, postage) Engineering - $84,000 (no change) Franchise Fee - $122,043 (previously $121,850) Housing Authority Water Taps - $36,750 o Bond Principal, 1990 Series - $110,000 (no change), 1991 Series - $65,000 (no change) o "Bond Interest - $134,659 (no change) *Regarding the Projected Beginning Fund Balance, and prior to public viewing, staff was directed to add the assets and cash in parenthesis and add a balance sheet. -rl 000 0000 0000000
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 18, 2001 - Page 3 **The bond interest rate is between 2.7% and 7%, and staff was directed to investigate the possibility of refinancing said bonds. 4 • Under Capital Expenses, highlights include:, o Building Remodel • Glacier Creek Filter - $220,000 (no change) • Shop & Bulk Dispenser asphallkoncrete - $20,000 (new) o Office Equipmant • Large Forniat Copier (lM) - $5,000 (new) o Data Processing Equipment • Printer, M GIS Computer - $3,500 (no change) • SCADA Duty Laptop - $2,000 (new) • Replace PC - $3,500 (new) • New software - $6,500 (new) Meters - $105,000 (no change) Lab equipment • Spectraphotometer - $4,500 (no change) • Online Alkalinity - $8,000 (new) o Purification equipment • Filter analyzers - $8,000 (no change) o Vehicles • Replace % Ton - $38,000 (no change) o Water System Improvements 1 • Country Club - $120,000 (no change) • Evergreen Ln. - $210,000 (no change) • E. Wonderview - $225,000 (no change) • Mary's Lake Pump (from 2001) - $180,000 (new) Mayor Baudek questioned whether security of the water system is adequate. Dir. Linnane responded that intrusion alarms are installed at all water treatment plants, and all access points are locked. With the exception of the Crystal and the Big Thombson Plants, locked gates prohibit access. Additionally, the duty man is notified via computer and Police Dispatch should any intrusion attempt be made. Dir. Linnane confirmed Water Supt. Goehring will advise the Board on Federal regulations being proposed. Consensus was reached that funds should be budgeted in both the Light & Power and Water Funds for additional security to help protect system operations. Miscellaneous. Trustee Habecker expressed his concern with raising development fees as rising costs are not always attributable to new development; existing developments benefit from new construction, they should pay their way as wdll. Trustee Barker expressed is concern with permit fees and suggested that in the future, when assessing permit fees for water, electric and construction, the Town consider the positive impact on economic development from commercial properties. Additionally, pursuant to the substantial fee amounts, various projects could become "borderline" financially. Referring to the MacGregor Ranch underground line item of $30,000, the return from commercial properties could be considerably faster than from the Ranch. Staff distributed a funding request letter from the Longs Peak Scottish/Irish Highland Festival, where President Durward requested financial support of $35,000 (retroactive to 2001) to be included in the Town's yearly budget. Noting that the Town does not assess the Festival for labor, staging, fairgrounds, etc., Mayor Baudek requested a cost breakdown of the Festival be provided prior to funding consideration. 00
BRADFORD PUaLISHING CO. RECORD OF PROCEEDINGS ' e d Town Board Budget Study Session - October 18, 2001 - Page 4 Trustee Doylen reported that Habitat has requested the Housing Authority donate two of their water taps. Discussion followed, with consensus reached that Habitat should approach the Public Works Committee as they have in the past. Formal Town Board Budget Study Sessions are planned November ·lst and 6'~ from 9:00 a.m. -,Noon in the Board Room. Administrator Widmer briefed the Board on Heath Construction's staging area in the Municipal Parking Lot necessitated by Library and Board Room Remodeling Projects. Handicapped spaces will remain open, and the south-end of the lot will remain closed through March. There being no further business, Chairman adjourned the meeting at 5:00 p.m. 4/77 .11 k.0 51£/ 0'0+A..... Vickie O'Connor, CMC, Town Clerk . 0 ,
BRADFOROPUMLISHING.0. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 15, 2001 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building'in said Town of Estes Park on the 15th day of October, 2001. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom Attending: All Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Clerk O'Connor, Directors Hinze and Kilsdonk, Linnane and Police Chief Richardson Absent None Maypr Baudek called the meeting to order at 3:35 p.m. PRESENTATION OF YEAR 2002 GENERAL FUND, SPECIAL REVENUE FUNDS: Town Administrator Widmer stated this is the second year of the 2001-2002 budget, and changes were presented an overviet-on the following: General Fund and Special Revenue Funds (Community Reinvestment, Museum, Conference Center, Conservation Trust, Special Events, Senior Center and Open Space), Park Entrance Estates, Catastrophic Loss, Medical Insurance and Fleet Maintenance. Budget assumptions: 2002 Adopted 2002 Proposed Changes Sales Tax Revenue +4.5% General Expenses +4.5% Salary Increase: (3.8% Cost of Living Adj. & 1.8% Merit) +5% +5.6% Medical Insurance +10% +17% Trustees,Habecker and Doylen questioned the 3.8% COLA as it appears this figure includes a portion of the medical insurance, and medical insurance is a separate line item, inflating said projection. Staff commented that projections are based on CML data-projections are based on the previous and future year; medical insurance fees may not be confirmed Liitil February, 2002. Town Administrator Widmer confirmed that adjustments to funding projections will continue until the Budget is presented for adoption on November 13m Town Board Goals for 2002 Housing . Increase of $19,050/ HACOL Staff Contract) $270,190 $ 289,240 Public Information Program (Newsletter) 15,600. Trustee Outreach 12,800 Competitive Compensation Policy (Adopted in 2000) Events Center/lce Rink (dependent on successful election) Construction 6,124,793 t)·. 44'f: 1.-1,2,1
BRADI•ORD PUILISHINGCO. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 15 - Page 2 EPURA (no changes). Proposed Employee Changes 2002 Adopted 2002 Proposed Changes Administration 14 FTE Human Resources Ass't. (Thompson) $12,201 Protective Inspection Additional Bldg. Inspector $45,000 base Conference Center - Events Center Manager 60,000 base Town Administrator Widmer reported that the 14-time Human Resources Ass't. ' position is working very well and no changes are planned in 2002. Two additional personnel are bbing proposed: an additional building inspector due to the workload and an attempt to improve customer service. Trustee Barker noted that an "engineering stamp" is required on all plans, and that the Building Dept. also reviews all plans, thus, reiulting in redundancy. Administrator Widmer noted that currently, Chief Building Official Birchfield conducts 20-25 inspections/day, and that ISO has pointed out that the target is 8 inspections/day. Additionally, there are sufficient funds for this additional position; and, due to natural attrition, this additional person may not be a permanent staff increase. Trustee Barker requested options be considered in the future to solve the redundancy issue. A final decision)is not requirdd 'at this time as the formal study sessions are scheduled November 1St and 6m. The second position is an Events Center Manager (dependent on a successful election). Following ' discussion, consensus was reached to move this position from the Conference Center Fund abd place it under the Special Events Fund. 11 Community Dept. Dept. Update Trails Plan (joint project.) 0 $ 5,000 Knoll Properties Master Plan 0 30,000 Trustee Gillette does not support 2002 funding for the Knoll Properties Master Plan, but would consider funding when the properties are paid for. General Gov't. Buildings " " Fish Hatchery Repair/Paint 0 $20,000 Engineering Copier (PW, Water, CD, LP split) 0 5,000 Community Ser. Funding Youth: ' ~ $18*,000 Art Center AIR, $2500 ' PaCK, $5,000 Kreative Kids, $5,000 Kidpower, $2,500 Partners, $3,000 Human Services 21,000 Crossroads, $21,000 Salud, $16,500 11 18,500 Housing 270,190 289,240 Transportation (3 days to 4) 11,700 16,700 Food Tax Refund 23,000 21,000 Park School District (EPHS Stadium Project) 0 5,000 Total . $397,240 $427,290
mRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS . Town Board Budget Study Session - October 15 - Page 3 Trustees Barker and Doylen explained how the Community Services Subcommittee evaluated the various applications on their merits, justifying funding levels for each. The Food Tax Refund was reduced pursuant to a declining application base. Director Hinze requested that pursuant to the Town's funding of the Arts (Village Band and Jazz Big Band) they provide a single performance at no charge - the date.to be determined by Town staff. Discussion followed, with consensus reached to provide the "grant without any Band obligations. Louise Olsen reported that the application from the Estes Valley Multicultural Group for $8,000 that was denied and she requested the Town consider funding in the future. As the Group is seeking grant funding, she requested the Town show support of the organization by writing a letter. Additional discussion followed on the dutiei/responsibilities of the new director position, language translation pool, and significant number of Hispanics and others the Multicultural Group is interested in serving. The Advertising Dept. funding level for 2002 Adopted was $846,230, and the 2002 Proposed Change funding level is $848,523. The increase is primarily under Professional Services. Police Dept. No change. Fire Dept. Administrator Widmer explained funding changes for a squad truck (2002 Adopted = $60,000) and how, With deletion'of a new dive truck ($30,000), and cost-sharing with the EPVFD, a new squad truck is being proposed for a net increase of $35,000. Engineering Dept. Replacement of an Engineering computer for $3,500 was added to this budget. Street Dept. No change. The "parking lot aides and equipment" line item in the amount of $10,000 was discussed. Consensus was reached to allow the funding, however, additional discussion is warranted. Community Reinvestment Fund. This fund has changed significantly (from $1,688,870 to $2,509,711), however, the ending fund balance remains healthy. Mayor Baudek requested staff provide a plat of the new Prospect Ave./Stanley Ave. Hospital Road. Museum Fund. Due to donations, the Opening Reception Line Item under the Fall River Hydro has been reduced from $6,215 to $4:215. Conservation Trust Fund. No change. Special Events Fund 2002 Adopted 2002 Proposed Changes Summer Rodeo Series 0 $36,000 ($79,000 expense $43,000 revenue) Announcer's Stand 0 20,000 Cycling Challenge Donation 0 5,000 Riverside Plaza Entertainment $12,000 Christmas Parade 25,000 Arena lights/poles 8,000 Stall mats 6,000 Grandstand Chairs 6,000 Fence rail 5,000 New funding includes the Summer Rodeo Series, and the Cycling Challenge. The funding request for the announcer's stand was reduced from $30,000 to
1 • / RADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 15 - Page 4 $20,000. ..1 1 4 Mayor Baudek announced a recess at 5:13 p.m. Mayor Baud6k reconvened the meeting at 5:17 p.m. . Senior Center F'und. Funding was approved in 2002 to re-stain the building ($7,000) and irrigation ($15,000). Car. Co. Open Lands Fund 2002 Adopted 2002 Proposed Changes Lots 1 & 3, Stanley Addn. $100,000 $119,230 Trails $150,000 Park ' Entrance Estates S.I. D. Fund. Proposing an additional $1,000 for drainage improvements. Medical Insurance Fund. No major change,s proposed in deductions or benefits. Fleet Maintenance Fund. Discussion followed on the proposed Equipment Replacement Fund that formalizes longer-range assets thereby providing a more consistent approach for planning. Trustee Habecker favors reducing the reserve, in lieu of increasing it. Staff beliewes the Replace~nent Fund is a prudent approach for 2002. Fire Pension and Police Pension Funds. No changes. The Enterprise Funds will re reviewed at the next study session scheduled October 18~h. Mayor Baudek adjoumed the meeting at 5:41 p.m. qr-lu 0. U»a.4 Vickie O'Connor, CMC, Town Clerk
BRADFOROPUBL1SHINGCO. RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, October 25, 2001 - Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 25th day of October, 2001. Committee: Chairman Doylen, Trustees Barker and Habecker Attending: All Absent: None Also Attending: Assistant Town Administrator Repola, Directors Joseph, Kilsdonk, Special Events Coordinator Wright, Deputy Clerk van Deutekom Chairman Doylen called the meeting to order at 8:00 a.m. MUSEUM REPORT. 1. Federal Grant Award. Director Kilsdonk reported that the Museum was awarded a General Operating Support Grant from the Institute of Museum and Library Services (IMLS) and will receive $29,780 over the next 2 years. The , funds will be used to support the Museum's new emphasis on educational outreach. 2. Attendance. Attendance and admission graphs were presented. SENIOR CENTER REPORT. Joann Thompson, Senior Center Director, reported on Senior Center activity, Meals on Wheels, and plans to generate increased activity at the Center. ADVERTISING REPORT. Assistant Town Administrator Repola reported that total requests for information are up 4.8%, 800 calls are down 17%, e-mailed requests are up 22%, and advertising generated requests for information are up 5.8%. Other areas discussed include the Christmas Parade/Holiday Shopping newspaper insert, 2002 television commercial, 2003 Vacation Planner, and spring magazine ads. SPECIAL EVENTS REPORT. 1. Event Critique. Elk Fest October 12-14; 3rd year event; venue changed from the Fairgrounds to Bond Park, Marys Lake Lodge, and property on Fish Hatchery Rd.; attendance at the opening ceremony was poor, but overall attendance was higher than last year and elk were in abundance. Staff commended the members of the Elk Fest Committee for a successful event. 2. Estes Valley Recreation and Park District (EVRPD) Use of Barn W for Inline Skating - Request Approval. Special Events Coordinator Wright presented a standard agreement between the Town and EVRPD to use a portion of Barn W for inline skating and Dog Obedience classes; the rental time is mid-January 2002 to April 2002; and the District will provide nets to prevent damage to the building. The Committee recommends approval of the Agreement with EVRPD for the use of Barn W as presented.
/ I BRADFORD PUBLISHING Co. .RECORD OF PROCEEDINGS Community Development Committee r October 25, 2001 - Page 2 COMMUNITY DEVELOPMENT DEPARTMENT. Director Joseph presented the monthly and annual building permit summary and updated the Committee on the progress of the Estes Valley Development Code revisions. Committee discussion included the Building Code, buildirig permit process, and ISO and construction standards. There being no further business, Chairman Doylen adjourned the meeting at 9:10 a.m. Rebecca van Deutekom, Deputy Town Clerk · f
BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 1, 2001 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 1St day of November, 2001. Committee: Chairman Gillette, Trustees Jeffrey-Clark and Newsom Attending: Trustees Jeffrey-Clarke and Newsom Absent: Chairman Gillette Also Attending: Town Administrator Widmer, Police Chief Richardson, Fire Chief Dorman, Deputy Clerk van Deutekom Trustee Newsom called the meeting to order at 7:30 a.m. POLICE DEPARTMENT Radio Equipment Purchase for Communications Center - Approval. Support Services Supervisor Bartram reported that the Estes Park Police Department Communications Center budgeted funds to replace Dispatch radio equipment in 2001. A bid was received from Motorola to install 3 new consoles and upgrade the radio equipment from VHF to 800 Megahertz at a cost of $105,036. The 2001 Budget includes $105,000 for the project. The Committee recommends acceptance of the bid from Motorola to replace the Police Dispatch radio equipment at a cost of $105,036 as presented. Riverwalk Limitations for Bicycles, Rollerblades, and Skateboards - Approval. Lt. van Deutekom reported that enforcement of boundary limitations pertaining to downtown bicycling, rollerblading, and skateboarding is extremely difficult due to dissimilar limitations for each infraction. Potential safety problems also exist on the Riverwalk from mixing pedestrian traffic with the above activities. Staff recommends the prohibition of bicycles, skateboards, and rollerblades from the downtown core area be made uniform for these activities, and the prohibited areas include the entire Riverwalk (from the pedestrian tunnel to Tregent Park and along Riverside Dr. to Piccadilly Square), Riverside Plaza, the Transportation Center, and all municipal parking lots. The Committee discussed the importance of adequate signage and public education regarding Riverwalk usage. The Committee recommends approval of the 1) prohibition of bicycling, rollerblading, and skateboarding from the entire Riverwalk, Riverside Plaza, the Transportation Center, and all municipal parking lots as described above, 2) prohibition of these activities from the downtown core area be made uniform, and 3) direct Town Attorney White to prepare an Ordinance for Town Board consideration. FIRE DEPARTMENT (EPVFD) State Firefighters Convention - Update. Chief Dorman explained that planning is underway for the 2002 State Firefighters Convention. The location has not been selected; however, the event is normally held the 3rd week of June and a partial closure of Manford Ave. may be required if Estes Park is selected. Biological and Chemical Incident Response - Report. Chief Dorman reported that a public forum is scheduled tonight to outline Estes Park's biological and chemical incident response plan and protocols. REPORTS Chief Richardson presented Riverside Plaza violation statistics and graphs. Trustee Newsom expressed a citizen's safety concerns regarding motorists using the Post Office parking lot as a thru street. Staff will research accident reports and return to the Committee with the findings. There being no further business, Trustee Newsom adjourned the meeting,at 8.08 a.m. 4?Val, ---' ~,r,KJ Rebecca van Deutekom, Deputy Town Clerk
BRA[FOROPUBLISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 8, 2001 Minutes of a Regular meeting of the LIGHT AND POWER COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 8th day of November, 2001. ·i Committee: Chairman Jeffrey-Clark, Trustees Habecker and Newsom Attending: All Absent None Also Attending: Town Administrator Widmer, Light & Power Director Matzke, Deputy Town Clerk van Deutekom Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m. ESTES SUBSTATION DUCT EXTENSION BLACK CANYON LOOP - AWARD CONTRACT. Director Matzke reported that the Estes Substation Duct Extension Project is a new duct line along the north side of Hwy. 36 from the existing duct line at the entrance to the Fire Station to join the existing duct line under the bike path along the north side of the Causeway. This new duct line will allow for installation of 2 new underground circuits from Estes Substation to Mall Road that will provide additional circuit capacity. The Black Canyon Loop Project involves the installation of a trench and conduit from Devil's Gulch Road through the MacGregor Ranch property to Black Canyon Subdivision and will provide a back up feed to the underground system serving that subdivision. The following bids were received: Contractor Estes Duct Black Canyon Drake Contractors $27,415 $25,260 Duell Excavating No Bid 15,261 A-1 Excavating Inc 44,998 No Bid Kitchen and Company 49,127 27,294 The 2001 budget includes $180,000 for the Estes Substation Duct Extension and $85,000 for the Black Canyon Loop Project. The Committee recommends that the contract for the Estes Duct Project be awarded to Drake Contractors and the contract for the Black Canyon Loop Project be awarded to Duell Excavating. UTILITY POLE TRAILER PURCHASE - APPROVAL. Director Matzke explained that in July 2001 the Committee directed staff to solicit bid proposals for the replacement of the existing pole trailer and return to the Committee for further discussion. The existing pole trailer was constructed in 1949 and presents concerns regarding pole transportation safety. The following bid was received for a 2001 Model 4400 Utility Pole Trailer: Sauber Manufacturing Co. $11,927.00 The new pole trailer can be funded from the Reel Trailer upgrade and funds not used in the L&P Pickup and Meter Van purchases that total $18,808. The Committee recommends approval of the Model 4400 Utility Pole Trailer from Sauber Manufacturing Co. at a cost of $11,927 to be funded as outlined above.
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Light and Power Committee - November 8, 2001 - Page 2 REPORTS Platte River Power Authority (PRPA): Director Matzke reported that pdblic hearings have been held to review the proposed 2002 Budget; delivery of the first gas turbine at Rawhide is anticipated this month; the purchase of 2 additional wind turbines is expected early 2002; the Series BB Bonds will be available for a current refunding as early as March 2002. PRPA plans to be in a position to price a new series of Bonds by February 2002 depending on market conditions; and Rawhide has experienced a number of outages dge to boiler tube leaks in areas of the boiler that were not rebuilt with new tubes. Financial Report: The October graphs were reviewed anddiscussed. Project Updates:. Concrete bases have been installed for the Bond Park Demonstration Lighting Project.' Two free lights wdre received and the poles should arrive in early December. The Kiowa Ridge extension is near completion. The und-erground line is in service and the poles are currently being removed. There being no further business, Chairman Jeffrey-Clark adjourned the meeting at 8:26 a.m. I he.Min GOE'/twy Rebecca van Deutekom, Deputy Town Clerk 1 .
Estes Park Housing Authority (EPHA) Board Meeting I)ate: September 12, 2001 Members Present: Eric Blackhurst, Sue Doylen, ke Kundtz, Louise Olson, & Karla Porter Members Absent: Staff Present: Sam Betters, Carolyn Coffelt, & Jean Michaelson Others Present: Guests: Greg Burke, Jay Gentile, Helen Hondius, Michelle Johnson, Rita Kurelja & Sarah Rhodes The September 12th meeting of the Estes Park Housing Authority was called to order by Sue Doylen, Chairperson, at 8:35 a.m. in Room 203 of the Municipal Building of the Town of Estes Park. APPROVAL OF MINUTES Sue Doylen asked if anyone had any changes, comments, or questions to the August 15th minutes. Lee Kundtz moved to approve the minutes as submitted, and Eric Blackhurst seconded. Minutes approved. MONTHLY FINANCIAL REPORTS Cleave Street Ponderosa Realty, property manager for Cleave Street, continues to work on the accounting system. There are currently two units still vacant. Total monthly rental income when all units are rented will be $4865, and we are currently at $3510. On these one bedroom units, the Housing Authority asks for a years lease which is required by our funding sources, we do criminal and credit history checks on every interested tenant, and there isa "no pet" policy for Cleave Street. All this contributes to why we are not at full capacity. The Board indicated that they were not in opposition of providing incentives to get these units rented. A lengthy discussion ensued as to whether we should reflect separate financial statements for all the properties as we are currently doing, or have them combined. Sam indicated that a philosophical decision would have to be made ultimately on how the Board would like these presented. Perhaps a combined statement could be presented twice a year. Separate financial statements refiect how the property is actually doing. Sam Betters and Karla Porter will meet to discuss how the financial statements should be presented. EPHA Management Company As reflected in the Balance Sheet, we received the transfer of money from the Town of Estes Park for predevelopment and land acquisition. We are still over budget in Administrative Expenses, but once the Town appropriates the $10,000, we should get back in line. EPHA September Board Minutes - Page 1 of 3
EPHA has submitted the fiscal year budget ending 12/31/02 to the Town of Estes Park. The budget is going from $60,800 now to $72,300 for next year. This does not include pre- development or land acquisition costs. Sue Doylen asked for a motion to approve Resolution #7 approving the budget for the FYE 12/31/02 for Estes Park Housing Authority. Louise Olson made a motion for approval, and Lee Kundtz seconded. Approved unanimously. COMMITTEE REPORTS-none were reported due to time constraints. REPORTS UPDATES & OTHER MISCELLANEOUS ITEMS New Section 8 Vouchers Moofie Miller, Housing Programs Manager from the Loveland Housing Authority, has received a total of 14 Section 8 Vouchers for Estes Park. Ten will come from the HUD Fair Share Allocation, and 4 from the State of Colorado, Division of Housing. These will be introduced to the public in late October. Sue Doylen asked for approval of Resolution #6 acknowledging receipt of the 20 Section 8 Vouchers for 2000, and the 14 new ones for 2001 for use in the Estes Park community. Lee Kundtz made a motion for approval, and Louise Olson seconded. Approved unanimously. USDA Rural Development Client Closing It looks like the lady will be closing on 9-28-01 on the property that will receive Rural Development Funds for home improvement. Eric Blackhurst will have discussions with the Contractor Association about donating labor. This project has received lots of donations and community support which without, the project would not have been approved by USDA Rural Development. Public Meetings Two public meetings have been held in reference to the Good Samaritan property. A majority of the audience at both meetings have been retired folks. Over all, both these meetings went very well. The next meeting in reference to zoning will be held with the Planning Commission on Tuesday, September 18th at 1:30 p.m. This will be a very important meeting, and all supporters are encouraged to attend. EPHA Closure Jean Michaelson will be taking a vacation from September 17 through October 1, 2001. Ponderosa Realty will take care of Cleave Street, Section 8 Vouchers will be handled when Jean gets back, and Carolyn Coffelt will take the rest of the calls at the Loveland Housing Authority. Voicemail will be set up accordingly. EPHA September Board Minutes - Page 2 of 3
ADJOURN Sue Doylen entertained a motion to go into Executive Session. Eric Blackhurst made a motion and Louise Olson seconded. Sue sited the following statutory citations in reference to topic discussions in the Executive Session: C.R.S. Section 24-6-402(4)(a) to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest. Topic of Discussion: Potential Land Acquisition Matter to be Discussed: Same as above C.R.S. Section 24-6-402(4)(e) for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators. Topic of Discussion: Land Negotiation Matter to be Discussed: Same as above Adjourned 9:50 a.m. Note: The September 12th meeting of the Estes Park Housing Authority resumed again at 11:27 a.m. in an effort to make a motion which could not be done in Executive Session. Next Board Meeting Sam Betters will be at a conference during the next Board meeting. The EPHA Board rescheduled the October meeting from the 10th to October 17th at 8:30 a.m. Negotiations Sue Doylen entertained a motioned to authorize Sam Betters and Karla Porter to negotiate on behalf of Estes Park Housing Authority for land purchase/venture. Eric Blackhurst motioned and Louise Olson seconded. Unanimous decision. Karla and Sam will review the numbers, bring in the appropriate parties to negotiate, bring the proposal back to the Board, and get a consensus before October 17. If an interim Board meeting is needed, the Board will be notified. The meeting adjourned at 11:35 a.m. Respectfully submitted, Carolyn J. Coffelt Assistant to the HACOL Director EPHA September Board Minutes - Page 3 of 3
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Planning Commission October 16, 2001, 1:30 p.m. Board Room (Room 130), Estes Park Municipal Building Commission: Chair Joyce Kitchen, Commissioners Wendell Amos, DeeDee Hampton, Ed McKinney, Cherie Pettyjohn, Edward Pohl, and Dominick Taddonio Attending: Chair Kitchen, Commissioners Amos, Hampton, McKinney, Pettyjohn, Pohl, and Taddonio Also Attending: Town Board Liaison Habecker, Town Attorney White, Director Joseph, Planner Shirk, Planner Chilcott and Recording Secretary Wheatley Absent: None Chair Kitchen called the meeting to order at 1:30 p.m. 1. CONSENT AGENDA a. Estes Valley Planning Commission Minutes dated September 17& 18, 2001. b. PRELIMINARY CONDO MAP, THE WOODLANDS CONDOMINIUMS, Applicant: The Woodlands on Fall River, Inc. It was moved and seconded (Pohl/Pettyjohn) that the Consent Agenda be accepted and it passed unanimously. 2. PUBLIC COMMENT Bill Van Horn, speaking for other members of the North End Property Owners, advised it is their opinion that the development plan for the church should be reviewed by the Planning Commission prior to approval of the zoning of the Good Samaritan Addition. Town Attorney White advised that this issue will be brought before the Town Board on Tuesday, October 23, 2001, and should be included in the annexation agreement should the Town Board choose to do that. Director Joseph advised that the waiver of the church development plan priorto review does not waive the requirement of a development plan for the church site at a later date should the project proceed. Betty Hull, 1723 Stonegate Drive, asked for clarification on the review process and Town Attorney White advised that the Planning Commission would be reviewing the Preliminary Plat and Development Plan today with the contingency that the Annexation and Rezoning would be approved by Town Board on October 23, 2001. Director Joseph advised tbat the affordable housing development plan submittal has been received and is available to the public in the offices of the Community Development Department. Town Board Member Habecker advised that the issue of rezoning has not yet been approved and advised the public that they could present their issues at the Town Board meeting. 3. PRELIMINARY PLAT, GOOD SAMARITAN FIRST AND SECOND ADDITION, Applicant: The Evangelical Lutheran Good Samaritan Society. Town Attorney advised again that the rezoning and annexation would be heard at the Town Board and not reviewed today by the Planning Commission.
IRADFOROPUILISHING.0 RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 16, 2001 Page 2 Randy Davis, representative of the Evangelical Lutheran Good Samaritan Society, was present and gave a brief history on why this parcel was chosen. In most cases, either land or buildings have been donated to Good Samaritan to develop their other facilities. This was not the case in Estes Park. This parcel allowed for the sale of the eight lots to the north to help subsidize the development. Other parcels were either too costly or too small. The partnering with the Housing Authority and the Lutheran Church has been beneficial to all parties. Kerry Prochaska, engineer and representative for Good Samaritan, reviewed the proposal for the Preliminary Plat which was originally submitted August 24, 2001. The portion of Stonegate Drive connecting Dry Gulch to Ptarmigan Trail will be paved and upgraded to public street standards. The road layout and acreage layouts were reviewed. Mr. Prochaska answered questions from the Planning Commissioners. There are building envelopes and deed restrictions on the eight single family lots so they cannot be further subdivided. Mr. Davis advised that he has a list of approximately 150 people who have shown interest in the project. Approximately 90 are from the Estes Park area. Final charges for rents and purchasing costs cannot be determined at this time; however, he reviewed their Loveland facility fees as a baseline comparison. Director Joseph with assistance from Planner Shirk reviewed the staff report. This is an subdivision application will subdivide a 62-acre parcel into three open space lots, two multi- family development lots, one senior assisted living lot, eight single-family residential lots, and dedicate street rights-of-way and various pedestrian and utility easements. This subdivision proposal is in conjunction with annexation, rezoning, and development plan review requests for the "Good Samaritan" senior assisted living proposal. Staff recommends the Ptarmigan Trail - Dry Gulch Road intersection be redesigned to comply with the Code which stipulates grade at intersections should be 3% or less. Approval of this proposal includes Planning Commission approval of a minor modification to Appendix D (11)(G) to allow horizontal tum radii of less than the 200 feet required for a collector street. This proposal meets applicable standards set forth in Chapter 7 of the EVDC, and specifically those regarding adequate public facilities. Public Works Staff has approved the submitted drainage report and the general geometry of the water line and roadway. The final roadway construction plan should ensure a site distance of 450 feet at both Dry Gulch intersections. The Developer should contact Honda Corporation to discuss the water line contract fee. In response to questions from the Commissioners, Mr. Prochaska advised that there would be covenants with architectural controls. He also noted that when engineering the road curves, the portion of Ptarmigan Trail with the tighter curves was assumed to be a local street rather than a collector street. Director Joseph reviewed the different requirements for a local street as opposed to a collector street. Public Comment: Betty Hull, 1723 Sfonegate Drive, commented regarding the elk corridors and asked what would be done with the topsoil during the construction phase. Al Sager, 911 S. St. Vrain, asked why the wider curve could not be continued which would remove the need for the two exceptions. Director Joseph advised that the curves do meet the standard for local streets. Collector streets are designed with a minimum radii required. The tighter curves will reduce the speed that can be used. Director Linnane advised that the speed limit will be initially set at 30 mph and that the radii of the two curves are acceptable to the Public Works Department. Bill Van Horn commented that maybe there was a need to change the standards for collector streets. Mr. Prochaska advised that there would be no fencing allowed except to protect landscaping
BRADFORD PuaLISHINGCO RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 16, 2001 Page 3 to allow free movement of the elk. The reason for emphasizing the wetlands was to provide protection for elk and other wildlife. There will be a phased approach to construction so that the entire area would not be stripped of topsoil at one time. The topsoil will be re-seeded and revegetated with a maintenance program to remove noxious weeds. The stockpiled topsoil will be covered to minimize the wind effect. Mike Kellum, 1170 Meadow Lane, questioned the driveway maintenance agreement. The public hearing was closed. It was moved and seconded (Amos/McKinney) to recommend approval to the Town Board of Trusteesof the Preliminary Plat of the Good Samaritan First and Second Addition with the following conditions, and it passed unanimously. 1. Addition of the following note: "Lots 5 and 7 shall not receive access from Ptarmigan Trail." 2. Redesign the Ptarmigan Trail - Dry Gulch Road intersection to comply with Appendix D (1)(F) 2. 3. Final roadway construction plan shall ensure a site distance of 450 feet at both Dry Gulch intersections. 4. Any re-routing of existing electric line shall require an easement. 5. Acceptance of an improvement guarantee. 6. The following wildlife mitigation techniques shall be included in the recorded covenants: a. Unless stored in bear-proof containers, trash shall not be left out overnight and residents are not to feed wildlife. b. Residents are hereby notified hunting is allowed within the unincorporated portion of Larimer County. 7. Shared maintenance agreement for the driveway serving Lots 5,6&7 shall be provided with the Final Plat. 8. This approval is contingent upon acceptance of the rezoning and annexation by the Town Board. 4. DEVELOPMENT PLAN 01-14, GOOD SAMARITAN VILLAGE, Applicant: The Evangelical Lutheran Good Samaritan Society. Kerry Prochaska, engineer, and Steve Lane, architect, were present to answer questions. Planner Shirk reviewed the staff report. This is a proposal to develop a 104-unit senior living campus, consisting of duplex, congregate, and assisted care living facilities with an internal pedestrian network and associated landscaping. This proposal meets applicable density, floor area ratio, lot coverage, and setback requirements for the "RM" district as well as meeting applicable standards set forth in Chapter 7 of the EVDC, with the exception of landscaping and loading standards. Section 7.5.C.2 specifies that alternatives to the minimum quantities set forth in the landscaping requirements may be authorized by the Planning Commission provided the proposed landscaping is equivalent to that specified by the code in providing visual appeal, screening, shading and restoration of disturbed areas. It is Staff's opinion the submitted landscaping plan meets the objectives of the landscaping plan with five minor modifications outlined in the conditions of approval. Based on a submitted parking study, Staff has applied modified loading calculations to allow for a single loading space for the congregate and assisted living facility buildings. This proposal meets standards for adequate public facilities outlined in the EVDC. The proposed congregate living facility will require a height variance. Planner Shirk answered questions from the Commission. Mr. McKinney requested that a walkway be added between Units 406 and 407. Kerry Prochaska advised that the trail system was designed for ADA accessibility and that this was omitted due to the steep slope. Commissioner McKinney still requested it for a "destination" walk with steps and handrails. Commissioner Hampton suggested that a path be postponed for one year to determine use. It was agreed to wait and allow occupants to determine the need for this walkway.
BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 16, 2001 Page 4 Commissioner Pettyjohn questioned whether the landscaping requirement was too restrictive. Mr. Prochaska advised that based on the code requirements, the cost would be $748,000 for landscaping, which included the drip irrigation, fencing and maintenance. Planning Commission reviewed the site-specific landscaping needs. Steve Lane, architect, answered questions from the Commission. The duplexes would be built with high quality stone veneer. The breezeway between the congregate and assisted living buildings would be an enclosed breezeway. There will be architectural guidelines for the duplexes which will pass any architectural review requirements. Chair Kitchen called for a 5-minute recess. Public Comment: Betty Hull, 1723 Stonegate Drive, and Barney Treadway,·2100 McGraw Ranch Road, asked the Commission not to reduce the landscaping requirements. Bill Van Horn asked for a copy of the annexation agreement (which would be available in the next couple of days). Per Master Plan, the character of openness is to be preserved in the North End. Al Sager questioned the standard for number of private residences on a private driveway. Multi-family projects have not fit with this single family subdivision standard. Commissioner Taddonio asked for clarification regarding the condition of approval for the variance to allow for the 43-foot height. It was moved and seconded (Amos/Hampton) to approve Development Plan 01-14, Good Samaritan Village with the following conditions, and It passed. Those voting yes: McKinney, Hampton, Pohl, Amos, and Pettyjohn. No: Kitchen and Taddonio. 1. Approval of the Annexation Agreement. 2. Approval of the proposed Good Samaritan Subdivision and Annexation. 3. Approval of the requested rezoning from "RE-1" to "RM". 4. Approval of a variance to allow for the 43-foot maximum height of the congregate building. 5. Compliance with Public Works Director Linnane's comments dated October 1, 2001, regarding final construction plans. 6. Submittal of a Revised Development Plan incorporating the following: a. Revisions to signature blocks, "Greg Amble, include title' and replace "Town of Estes , Park Community Development, Robert B. Joseph" with "Joyce Kitchen, Chair" b. Addition of the following notes: (1) "All intersections with Ptarmigan Trail shall have stop signs installed to M.U.T.C.D. standards. c. Revised site plan including: (1) Addition of bicycle racks. (2) Redesign of "700" unit driveway so as not to overlap with the sidewalk. (3) Redesign of the parking aisles to be widened to 22 feet for one-way traffic, with M.U.T.C.D. standard signs to be provided. (4) Consolidate drives for units 501 and 502. d. Revised Landscaping Plan, to be reviewed and approved by Community Development Staff, incorporating the following: (1) Additional landscaping shall be located along Dry Gulch Road, and should include Narrowleaf Cottonwood and conifers. * (2) Note 9 on the landscape plan shall be amended to read "All trees to be staked or guyed and fenced to protect from wildlife damage." (3) Note 10 on the landscape plan shall be amended to read, "All landscaped areas shall be automatic drip irrigated and all plant materials maintained in a healthful condition." (4) The following note shall be placed on the landscape plan: "Department of Wildlife
....FOROPUILISHING.0 RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 16, 2001 Page 5 shall not be responsible for damage by wildlife." (5) The following note shall be placed on the landscape plan: "All plant material shall meet the American Association of Nurserymen specifications for Number 1 grade, and shall comply with the quality standards of the Colorado Nursery Act, Title 35, Article 26, C.R.S., as amended." 5. PRELIMINARY PLAT, SOLITUDE SUBDIVISION, Applicant: Frederic and Susan Carlson. Town Attorney White advised this property was annexed to the Town at the last Town Board meeting. Paul Kochevar, representing the applicant, reviewed the proposal. The name for the street is still under review. The water line which serves the Parrot property (not a service line) will be rerouted to go between Lot 4 and Lot 5. The storm water berm to prevent water from coming off Fish Creek Road will be in the 15-foot hike/bike easement. Public Comment: Joe Arnold, owner of the property immediately to the south, had concerns about elk habitat, night sky lighting (light pollution), and slope. The two existing little cabins are non- conforming and should be removed. Public hearing was closed. It was moved and seconded (McKinney/Amos) to recommend approval to the Town Board of Trustees of the Preliminary Plat of the Solitude Subdivision with the following conditions, and it passed unanimously. 1. The preliminary Plat title shall state that the Solitude Subdivision is a resubdivision of Lot 1, Carlson Addition. 2. The preliminary plat shall include a legend that describes all symbols shown on the plat, including the lighting, fire hydrant, and transformer, and junction box symbols. 3. The final plat shall contain a note indicating that those non-conforming cabins that are to remain are not made conforming by approval of the final plat. 4. The current access for the house that crosses Lot 1, Block 2 shall be formally abandoned so that the access does not encumber Lot 1, Block 2 following approval of the final subdivision plat. 5. A fifteen (15) foot hike/bike trail easement shall be provided along Fish Creek Road. 6. The preliminary plat shall show the sidewalk location and the street utility plan shall be revised to show a six-foot sidewalk. 7. The preliminary plat shall show where, within utility easements, the existing overhead power lines will be relocated and buried or a note shall be added to the preliminary plat stating that existing overhead power lines shall be relocated and buried underground within the utility easements. 8. A note shall be included on the final construction drawings stating that street light fixtures will be purchased from the Town of Estes Park Light and Power Department and shall be paid for at the applicant's expense. 9. The existing waterline serving the Parrot property shall be relocated into utility easements shown on this Plat. 10. Existing development on site shall be connected to Town water. 11. The timing of connecting the existing development to Town water shall be addressed in the subdivision improvement agreement. 12. The property shall be included in the Northern Colorado Water Conservancy District. 13. The Protective Covenants Section 2. (J) provisions for single-family dwellings with private offices shall be removed. 14. The Protective Covenants shall restrict the use of each unit to accommodations use and shall use the same definition of accommodations use as the Estes Valley Development Code Section 13.3.6. 15. A copy of the recorded Protective Covenants shall be submitted to the Town within thirty (30) days of Final Plat approval. 16. Approval.of the street name by the Fire Chief.
IRADFORD.U.LISHING.0. RECORD OF PROCEEDINGS ' Estes Valley Planning Commission - October 16, 2001 Page 6 6. PRELIMINARY PLAT, STAUFFER ADDITION, Applicant: John H. and Stanley H. Stauffer. Kerry Prochaska was present representing the applicant. Planner Shirk gave a brief review of the staff report. This application is for a minor subdivision to divide one lot into two lots. The parcel is currently developed with a single-family dwelling unit with associated outbuildings. Riverside Drive bisects the lot. This plat would dedicate 55 feet of right-of-way for Riverside Drive and create two separate lots. The site contains a mapped wildfire hazard and 30% slopes in the southeast portion of the lot, a mapped geologic hazard in the northwest portion of the lot, several mature ponderosa pine trees, and approximately 300 feet of Big Thompson river frontage. The applicant proposes to annex the property to the Town upon recording of the subdivision plat. Based on the existing trail and the potential for accommodation and/or multi-family residential development on proposed Lot 1, and specific Code provisions, Staff recommends dedication of a trail easement along the existing trail. The applicant has requested the trail dedication be delayed until a development plan is submitted. It is their position the dedication of a trail easement may hinder the sale of the property, which could be marketed as a single-family lot. The site contains mature trees and important riparian wildlife habitat that should be protected with limits of disturbance. The extreme southeastern portion of the subdivision contains a mapped wildfire hazard. Staff suggests a LOD that sets aside the river setback, floodplain, steep slopes, and wooded area. No significant issues or concerns were expressed by reviewing staff relative to Code compliance or the provision of public services. Kerry Prochaska of Cornerstone Engineering was present representing the applicants. The applicant does not want to dedicate a trail easement that would encourage trespass from adjacent properties. The requirement of two easements, one along the roadway and one along th-e river, and the construction of a sidewalk is not a reasonable requirement. A reservation for a pedestrian right-of-way would be preferable to an easement at this time. Director Joseph commented that the trail construction could be postponed until the property is developed. Reservations should not generally be used in place of easements which are shown on the plat; however, since the future development on this property is in question, a reservation would be allowable in this instance. The need for a sidewalk is evident, but the burden of bonstruction could be postponed to when the property is developed. Public Comment: John Spooner, 527 Hondius Circle, owns the property along the south. There is a sidewalk already to the west and sidewalks are needed along the roadway. Timberlane's cabins are right down by the river and would be a poor connection for a river walkway. Suggested Lot 2 be rezoned as E-1, consistent with the surrounding lots south of Riverside Drive. Connie Phipps, 585 Wonderview Avenue, is the realtor working with the applicant. Existing trail along the river has been created primarily by guests at Timberlane. A street location for the trail/sidewalk would be preferable. The lower lot will likely be developed. It was moved and seconded (Amos/Hampton) to recommend approval of the Preliminary Plat of the Stauffer Minor Subdivision to the Board of County Commissioners with the following conditions and the motion passed. Those voting yes: McKinney, Hampton, Pohl, Amos and Taddonio. Those voting no: Kitchen and Pettyjohn. Submittal of a Revised Plat incorporating the following: 1. Reservation of a 10-foot wide pedestrian easement within the 50-foot river setback subject to dedication upon adjacent trail development connecting to the east or west; and the dedication of a 10-foot pedestrian easement along the north side of Riverside Drive subject to that being built at the time of development of Lot 1. 2. Delineation of a limits-of-disturbance that incorporates mature trees, steep slope areas, river setback, and floodplain. 3. Rename the plat to "Stauffer Subdivision."
BRADFOROPUILISHINGCO. RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 16, 2001 Page 7 4. The plat shall have appropriate dedication statement and signature blocks added. The dedication statement shall be subject to review and approval by the Town Attorney. 5. A note shall be added to the plat: "Limits of disturbance shall apply unless as modified by a site specific development. 7. REPORTS Currently under Staff Review: Development Plan for Colorado Mountain School and Development Plan for Oliver's Cottages. Mrs. Chavez, neighbor to Oliver's Cottages, expressed concern regarding her sewer service being cutoff due to the redevelopment of Oliver's Cottage, as well as the excess cars at the neighboring property. Town Attorney White assured her the sewer service would not be cut off. Director Joseph advised that the Code Enforcement Official would check into the excess vehicle problem to ascertain if any codes were being violated. There being no further business, Chair Kitchen adjourned the meeting at 5:52 p.m. Joyce Kitchen, Chair Meribeth Wheatley, Recording Secretary
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Special Meeting of the Estes Valley Planning Commission Public Hearing on Estes Valley Development Code Revisions October 22, 2001,1:30 p.m. Board Room (Room 130), Estes Park Municipal Building Commission: Chair Joyce Kitchen, Commissioners Wendell Amos, DeeDee Hampton, Ed McKinney, Cherie Pettyjohn, Edward Pohl, and Dominick Taddonio Attending: Chair Kitchen, Commissioners Amos, McKinney, Pettyjohn, Pohl, and Taddonio Also Attending: Town Attorney White, Director Joseph, Planner Chilcott and Recording Secretary Wheatley Absent: Commissioner Hampton Chair Kitchen called the meeting to order at 1:30 p.m. PUBLIC COMMENT - (regarding those items not on the agenda) David Habecker - requested the Board to reconsider the FAR calculation for commercial accommodations properties. Director Joseph advised that there have been informal discussions regarding this issue. The Staff will be making a recommendation in the future and he suggested that the Staff be allowed to take a more comprehensive- look at the standards for all categories. The Town Board, however, has the prerogative to make suggestions to the Planning Commission. There will be an item regarding this for the November 15, 2001 Planning Commission hearing on Code revisions. Staff sets the structure for Code revision review, but the public has the opportunity to voice different opinions and suggestions at the public hearings. ESTES VALLEY DEVELOPMENT CODE REVISIONS Director Joseph reviewed the proposed revisions in Block 2 for discussion. Item 1. §1.9.C. Density Calculation The proposed revision is based on deducting private open areas from net land area density calculation. Staff has been instructed to take a look at the language to provide a system where the allowable units per acre is not reduced for setting aside the open space. It was the consensus of the Planning Commission to wait until the next meeting when Staff will draft an alternative option for excluding the Private Open Area from the net land area calculation. Item 2. Density/Dimensional Standards will be continued with Item 1. Item 3. Barns and Stables. "The cumulative total ground floor area of all barns or stables shall not exceed two percent (2%) of the gross area of the lot or parcel or 2,400 square feet whichever is less." Chair Kitchen noted that this provision would make MacGregor Ranch non- conforming. Bill Van Horn, speaking as a representative of MacGregor Ranch, advised that they will probably be needing a variance because of a need for additional hay storage. Director Joseph noted that the Board of Adjustment is designed to handle these special exceptions. The Code is the general guideline and the Commissioners should not attempt to deal with all special situations. It was moved and seconded (Pohl/Taddonio) to recommend acceptance to Town Board and Board of County Commissioners of the amendment to §5.2.B.2.b. of the Estes Valley Development Code, as identified as Item 3, Block 2 in the Staff Report. Motion passed with one absent. Those voting yes: McKinney, Pohl, Kitchen, Amos and Taddonio. Those voting no: Pettyjohn.
~RADFORDPUSLISHING.O. RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 22, 2001 Page 2 Items 4-7. These proposed revisions deal with Wetlands and Stream Corridor Protection. A Stream and River Corridor Resource Map is being created to help illustrate these regulations. The Resource Map is not ready for adoption into the Code. Director Joseph reviewed the proposed changes, but recommended deferring action until the map was finalized. It was noted that there were additional rivers delineated on the working map not listed in the text. Bill Van Horn recommended leaving the parcels on the map for future identification of stream locations as the intermittent streams may not have a well- defined channel and suggested using the "thread» of a stream if a high water mark is not identifiable. After some discussion, it was determined that the term "minor drainage" should be used instead of"intermittent stream." Item 8. Director Joseph asked to table the Chapter 10 revision on Monuments until the County Engineer can be present to explain his recommendations. Item 9. The proposed revisions to Section 11.4, Attainable Housing Density Bonus, raises the qualifying maximum family income from 50% to 60% of the Larimer County Area Median Income for rental housing. It was suggested changing the phrase"or below" to "or less." Housing costs for owner occupied attainable housing is revised up to 40% from 30%. These standards are used more universally with Federal and state financial aid programs. Sam Betters has reviewed the language for compatibility with the industry standard. Rowland Retrum, 650 Freeland Court, urged the Planning Commission to redirect the affordable housing program toward the lower income applicants and keep the percentage at 50%. Director Joseph advised the revision does not exclude the lower income applicants and does not mandate expenditures of any taipayer money. Town Attorney White noted that programs such as Section 8 and Tax Credit Financing are programs used by privately financed projects. If we wish to attract these private developers, the Code must not be too restrictive. Director Joseph noted there needs to be a balance between having rents too high for anyone to afford and allowing enough incentives to encourage development. Commissioner McKinney noted the Code should not discourage low income participants from increasing the income level. Commissioner Taddonio commented that the focus has shifted from lower end (service industry) to more median income earners (i.e., nurses, teachers, firemen). Town Attorney White noted that lower income applicants are often taken care of by special incentives within specific projects. It was moved and seconded (Amos/McKiinney) to recommend acceptance to Town Board and Board of County Commissioners of the amendment to §11.4 of the Estes Valley Development Cdde, as identified as Item 9, Block 2 in the Staff Report. Motion passed unanimously with one absent. Commissioner Taddonio noted for the record that it was a misuse of the term "attainable" by definition.
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Estes Valley Planning Commission - October 22, 2001 Page 3 Item 10. Definition of Bed and Breakfast Inn is clarified regarding use of accessory buildings. Accessory buildings are not a part of the B&B use which is in itself an accessory use. Revision includes the statement, "Accessory buildings shall not be used for guest quarters." It was moved and seconded (Amos/McKinney) to recommend acceptance to Town Board and Board of County Commissioners of the amendment to §13.3 of the Estes Valley Development Code, as identified as Item 10, Block 2 of the Staff Report. Motion passed with one absent. Those voting yes: McKinney, Pohl, Pettyjohn, Amos and Taddonio. Those voting no: Kitchen. Item 11. The definitions of "Renter Occupied Attainable Housing Units" and "Owner Occupied Attainable Housing Units" are revised to reflect the higher percentages as noted above. It was moved and seconded (Pohl/Pettyjohn) to recommend acceptance to Town Board and Board of County Commissioners of the amendment to §13.3 of the Estes Valley Development Code, as identified as Item 11, a and b, Block 2 of the Staff Report. Motion passed unanimously with one absent. Director Joseph reviewed the proposed revision to the Gross Floor Area definition. Because of the difficulty in interpretation and consistency in the application of the "below grade" exclusion, staff is recommending deletion of the exclusion. Staff will also review the present percentages for the Floor Area Ratios in the Code and will suggest changes if warranted. Bill Van Horn spoke against removing the exclusion and suggested it should be applied to commercial as well as residential. Commercial buildings are in need of storage, and it would be worthwhile to encourage having these areas below grade. The exclusion would still encourage people to bury some of the bulk. The Planning Commission consensus was to postpone a vote until Staff reviewed the entire FAR provision. Commissioner Amos requested a vote now since the Board of Adjustment interpretation shall stand until this exclusion is eliminated. A deyeloper could come in tomorrow and double their floor area based on this exclusion. It was moved and seconded (Amos/McKinney) to recommend acceptance to Town Board and Board of County Commissioners of the amendment to §13.3 of the Estes Valley Development Code, as identified as Item 11,c, Block 2 of the Staff Report. Since the change would not take effect until a substantial number of other Code : revisions are prepared and then approved by the Town Board and County Commissioners which would include further discussion of the FAR, the motion was withdrawn. Director Joseph asked to continue the discussion on the definition of "Arterial Street" to the next meeting when a map will be available for illustration purposes. Bill Van Horn noted that other regulations besides setbacks are applied with the arterial street designation that are not appropriate to "connector streets." Town Attorney White reviewed the proposed revision to the definition of "Household Unit" under the General Definition of Household Living. The term "family unit" should be replaced with "household unit" in both Definitions 28
BRADFORD PUBLISHINGCO RECORD-OF PROCEEDINGS Estes Valley Planning Commission - October 22, 2001 Page 4 (Household Living) and 125 (Household) for consistency. The following sentence shall be added to Definition 28, a. "A household unit shall not include more than one person who is required to register as a sex offender pursuant to §18-3-412.5 C.R.S., as amended." It was moved and seconded (Pohl/Taddonio) to recommend acceptance to Town Board and Board of County Commissioners of the amendment to the General Definition of Household Living and the change to"Household Unir' in both Definition 28 and 125 in §13.3 of the Estes Valley Development Code, as identified in Item 11, Block 2 of the Staff Report. Motion passed unanimously with one absent. The next scheduled meeting for Code revision review will be November 15, 2001, at 10 a.m. for the Study Session and 1:30'p.m. for the Public Hearing. There followed a discussion regarding ways to inform the Planning Commission earlier of major upcoming submittals in order to give the Commissioners more time for study and review. Meeting was adjourned at 3:55 p.m. ' Joyce Kitchen, Chair Meribeth Wheatley, Recording Secretary
.'ll.*A---4*AU: il#,j........Ii=:h..... .>-i-V._·,+B. ./..,-2·11%..b··...&···-·h, ·»· . -I- .- RESOLUTION NO. 43-01 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-107, C.R.S., hereby states its intention to annex the area described herein. The Board of Trustees finds and determines that the Petition filed with the Town Clerk requesting annexation of the area described herein is in substantial compliance with Section 31-12-107(1)(g), C.R.S. The Board of Trustees further finds and determines that the Petition is signed by persons comprising one hundred percent (100%) of the landowners in the area proposed to be annexed and owning one hundred percent (100%) of the area, excluding public streets and alleys, and any land owned by the annexing municipality. Such area, if annexed, will be known as "STAUFFER ADDITION" to the Town of Estes Park, Colorado. Such area is described as follows: A portion of Section 26, Township 5 North, Range 73 West of the 6th P.M. more particularly described as follows: Commencing at the SE corner of said Section 26; Thence along the south line of said Section 26 N 87°39'00" W 380.01' to the TRUE POINT OF BEGINNING; Thence continuing along said south line N 87°39'00" W 454.00'; Thence N 00°00'00" W 296.91' to a point in the center of the Big Thompson River; Thence along said river along a non-tangential curve, concave to the north with a radius of 208.75', a delta of 46°25'02", and a chord of N 86°11'22" E 164.53' a distance of 169.12'; Thence N 62°58'51" E 117.14'; Thence leaving said river S 37°35'19" E 303.42'; Thence S 00°00'06" E 139.24' to the TRUE POINT OF BEGINNING. Containing 3.018 Acres. IT IS FURTHER RESOLVED, that in accordance with Section 31-12-108, C.R.S., the Town Board Public Hearing shall be held Tuesday, January 8,2002 at 7:00 p.m, in the Municipal Building, located at 170 MacGregor Ave., Estes Park, Colorado, for the
purpose of determining if the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S. IT IS FURTHER RESOLVED, that the Town Clerk shall give the notice of the ~ hearing as provided in Section 31-12-108(2), C.R.S. DATED this 13*' day of November ,2001. .. TOWN OF ESTES PARK Mayor . ATTEST: 1 0 . E Town Clerk 1 .· ..
Town of Estes Park Community Development Department 1.-1 Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Alison Chilcott, Planner I and Bob Joseph, Director Date: November 13, 2001 Subject: Final Condominium Map and Final Plat for Lazy R Condominiums Background. This is a final condominium map application to condominiumize the Lazy R Cottages. The site is located at 891 Moraine Avenue, within the Town of Estes Park, and is owned by Lazy R Cottages at Estes Park, L.L.C. The lot is zoned "A-1" Accommodations/Highway Corridor and the existing accommodations use will continue. This is also a final plat application to clarify that Tract 14 is one legal lot. Location Map « / Single Family Pine View - Condomlnlums /4/ - Lazy R Cott es Lazy R 2btlag is- / Trad 14 ,/i€e r Tract 13 \ ~ American Wildner ss Tours Tiny Town < Z Nature vers 9 I0 Shops g. 0 11 - 81# g g e /k The Planning Commission voted to recommend conditional approval of the preliminary condominium map at their September 18, 2001 meeting and Town Board conditionally approved the preliminary plat at the October 9, 2001 meeting.
4, The following conditidns remain from October 9, 2001 Town Board approval: 1. An Improvement Agreement, Guarantee and Warrantee shall be filed with Staff prior to approval of the final plat for the adequate public facilities improvements. 2. All units shall be individually addressed and the addresses shall be physically posted prior to approval of the final condominium plat. 3. A maintenance agreement with the neighboting property, Lazy R Cottages, Tract 13, for the non-exclusive access easement shall be prepared and submitted with the application for review of the final condominium map. 4. The non-exclusive access easement will be recorded by separate instrument at the same time the final plat is recorded. The final blat and condominium map have been submitted to all applicable reviewing agency staff for consideration and comment. The following issues and/or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. Greg White, Town Attorney 1: Article 8 of the Declaration needs to be amended by the addition of the definition of accommodation use to coincide with the definition of accommodation use found within the Estes Valley Development Code. d 2. Article 8 of the Declaration also needs to contain a provision that said Article may not be amended or repealed without the express written consent of the Town of Estes Park. 3. The term "entry drive" on the Plat needs to be changed to "private access easement." Ed Dragon, Line Superintendent, Estes Park Light and Power 1. A fifteen (15) foot utility easement should be dedicated for the overhead'power line on the east property line. Budget. None. Action. Continuance of the final plat and final tondominium map to the December 11, 2001 Town Board meeting. This will allow the applicant more time to satisfy the October 9, 2001 Town Board conditions and to satisfy reviewing agency conditions. • Page 2 .
Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Robert B. Joseph, Director Date: November 8, 2001 Subject: EPCO Amended Plat Background. This is a request for an internal boundary line adjustment and > L LL,--·~~2 lot combination. This will alleviate [1] a \ --1 -----=7'./- non-conforming setback for an existing - ~ - ) structure being built across a lot line - -T« 4 I -- LF&- and [2] a non-conforming lot that does --T:i:I \,W• -'- . I not meet the current minimum lot size. KNot=C .... ... The site is located at 220 Virginia Drive, within the Town of Estes Park (EPCO - Vacation Rentals). The site contains numerous rental cabins, which have ---~ been in existence for some time. The applicant intends to redevelop the property with additional rental cabins expected for sale as condominium units. This plat will relocate internal lots lines, maintain existing access easements, dedicate additional access easements, and dedicate additional utility easements. Budget. N/A Action. The Estes Valley Planning Commission reviewed this matter at their regularly scheduled September 18, 2001 meeting. At that time the Planning Commission voted unanimous approval with one absent.
Staff recommends approval of the EPCO Amended Plat, subject to those Planning Commission conditions yet to be fulfilled, as described below: 1. Compliance with the requested easements as set forth in the letter from Estes Park Sanitation District dated August 15, 2001. 2. A driveway maintenance agreement shall be added to the Plat or recorded on a separate document. If recorded on a separate document, the document shall be submitted to the Town within 30 days of recording. 3. A written access maintenance agreement between the applicant and Mr. And Mrs. Wands shall be submitted to Staff prior to Town Board action. 1 •Page 2
-27:- - ov 12 01 12:13p EPCO- ' 9705862490 P.2 EPCO Vacation Rentals P.O. Box 3222 Estes Park, Co 80517 Mr. Robert Joseph Community Development Director Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 November 12,2001 Re: Amended Plat for Lot 1,2.15 and 17, Block 10, Town ofEstes Park Dear Mr. Joseph: This letter is regarding Amended Plat for Lot 1,2. 15 and 17, Block 10, Town of Estes Park (the EPCO Replat), which is scheduled to be reviewed by the Estes Park Town Council on Tuesday, November 13, 2001. Kristin Moseley in incorrect. All ofthe conditions have been met that were requested by Estes Valley Planning Commission. The Wands have a recorded easement guaranteeing them access to their property. The recorded easement and their historic use has been in effect for more than 50 years. Their use gives the Wands a prescriptive easement as well. There is no misunderstanding of the Wands rights regarding their access to their property. EPCO, Inc. has removed a section ofa fence with the agreement of Robert Wand to make it easier to exit his property. Regarding the driveway maintenance agreement. EPCO Inc. has offered a Driveway Maintenance agreement to the Wands that would maintain the driveway at no cost to the Wands. This will be submitted to Town Council on November 13,2001. A copy of this agreement has been forwarded to the Wand's attorney and it has been requested that ifany changes are desired, they could make the changes and EPCO, Inc. accept any reasonable. EPCO, Inc. will not do more than maintain the driveway for the benefit ofthe Wands at no cost to the Wands. Just over a month ago, I spoke with Kristin Mosely and she told me that she would never agree to any easement unless ] agreed to pay her attorney fees. EPCO, Inc. has guaranteed the Wands recorded access to their property and gone beyond normal requirements to satisfy their needs. Wands and EPCO Inc. have a prescriptive easement for the property in question. Wands will have their driveway maintained at no cost. If Wands feel they require more than this, they should use the court system'to resolve their issues and stop using Town Council to extort attorney fees from EPCO Inc.
& 01 12:13p EPCO 9705862490 P. It is only reasonable that Estes Park Town Council approve this EPCO Replat and a!!ow EPCO Inc. to continue with its building plans. Thank you for your consideration ofthis matter. Sincerely, Dennis Brown CC: Kristin Moseley Mr. Todd Steve Vinton, Attorney .
NOV-09-01 FRI 10:49 AM PORZAK BROWNING BUSHONG FAX NO. P. 02 Porzak Browning & Bushong LLP ATTORNEYS , AT · 1. A W Glern E. :brzak Micharl F. Browning 929 Ped,1 Sllecl Steven I. Busliong Suite 300 Thonws A. Cor, Boulder, CO 80302 303 443-6800 Ktiwin Howsc Moseley Fax 303 443·6864 Kevin I. Kinne•of P. F,lu I t,illernan, Of Counsel November 9,2001 Mr. Robert B. Joseph Community Development Director Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 EPCo Anicnded Plat for Lots 1, 2. 15, und 17, Block 10, Town of Estes Park; Our Filc Ref: 55210-00010 Dear Bob: This leller is written on bchaff ofBob and Carol Wands regarding the EPCo Amended Phu for Lots 1,2,15,17, Block 10, Town of Estes Park Olic "FPCo Replat"), which is scheduled lo be reviewed by the Estes Park Town Council on 'fuesday, November 13,2001. As we have discussed, we believe it is premature for t},c EPCo Replat to be evaluated by the Town Council, because two out of the nine condilions that were required by the Estes Valley Planning Commission have not yet been nict. The Planning Commission specifically required as Condition No. 9 that a written access agreement be entered into between EPCo and Mr. and Mrs. Wands and submitted to Staff prior to Town CouncM action on the EPCo Replat, No such access agreement has been entred into nor submitted to Staff. this condition is essential to the Wands in order to allow them to have continued access lo their properly in light of the construction that has already occurred on the El>Co properly that blocks the Wands' historic legal access. It is also important to the EPCo Rep}alting process because the new access easement to be granicd to the Wands should appear on the EPCo Plat. Since ihis condition has not yet been complied with, Town Council's review of this matter is premall,re. 1 he Planning Commission a]No specifically required as Condition No. 7 that a driveway maintenance agreement be added to the Plat or recorded on a separate document, I was presented with a drall ])riveway Easement and Maintenance Agreement (the "Maintenance Agreenient") on Wednesday, Noveinber 7,2001, which was the same day the draft M·aintenance Agreement 1 151,07 4.1
- NOV-09-01 FRI 10:49 AM PORZAK BROWNING BUSHONG FAX NO. P. 03 Mr. Robert B. Joseph November 9,2001 Page 2 was submitted to the Town Planning Staff. Allhough the Plat is referred to as an exhibit to the Maintenance Agreement I have not yet been prescmed with a copy of the Plat, which allegedly shows thc location ofthe Driveway Easement. Thus, neither Inor the Watids have hadon opportunity to review the proposed Maintenance Agreement in its entirety. Furthermore, the portion oflhe Maintenance Agreement thal 1 have been presented with contains substantive provisions that need to be conccled, Jacks any warranties of title for the Driveway Easement to bc conveyed, and has numerous typographical errors and imprecise legal terms. The Wan(is arc more than willing to work with EPCo in order to finalize this Maintenance Agreement. ilowever, as required by the Planning Commission, this Maintenance Agreement should be finatized prior lo final evaluation by the Town Council ofthe EPCo Replat. '1'hank you for your consideration of Ihis matter. Please do not hesitate to contact me should you have any questions or should you wish to discuss this matter further. Sincerely, PORZAK BROWNING & BUSHONG I.LP £4Af*L »,a«69- Kristin Howsc Moseley Attorneys for Mr. and Mrs. Wands cc: Robert and Carol Wands Mr. Dennis Brown, President EPCo, Inc. Mr. Mark Todd Glenn K Porzak, Esq. klin,0743
Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Alison Chilcott, Planner I and Bob Joseph, Director Date: November 8, 2001 Subject: Preliminary Plat for Solitude Subdivision, Lot 1 Carlson Addition Background. This is a preliminary subdivision plat application for the Solitude Subdivision to subdivision Lot 1 of the Carlson Addition into seven lots. The site is located at 600 Fish Creek Road, in the Town of Estes Park, and is owned by Carlsoh Family Trust. The lot is zoned "A-1" Accommodations/Highway Corridor and the expected use is accommodations. Location Map 1 1/4 'I.li.t 1 Public Open Space~- ; -- 1 1 School Fish Creek Roa -600 Fish Creek Road Brodie Avenlie - 14 1 /- The Planning Commission voted to recommend conditional approval of the preliminary plat. The applicant has satisfied all Planning Commission conditions, except the condition that 'The timing of connecting the existing development to Town water shall be addressed in the subdivision improvement agreement." Budget. None.
= - -:-i:--*--. I.: . I-.VI /'B#'iA'-I*£ ji.%/-.*-- ./ Ih-+E.* .-&'-W- 1 t Action. Approval of the preliminary plat with the remaining Planning Commission recommendations. . .. :* I 1. 4 .. • Page 2
- Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Alison Chilcott, Planner I and Bob Joseph, Director Date: November 8, 2001 Subject: Preliminary Condominium Map for Woodlands on Fall River Background. This is a preliminary condominium map application to condominiumize the Woodlands on Fall River, a 17-unit accommodations property. The site is located,at 1888 Fall River Road, in the Town of Estes Park, and is owned by the Woodlands on Fall'River, Inc. The lot is zoned "A-1" Accommodations/Highway Corridor and existing accommodations use will continue. Location Map | 1888 Fall River Road Fall River Road \ -l Castle Mountain Road Homestead Lane The Planning Commission voted to recommend conditional approval of the preliminary condominium map.
-' 9 ./ The following conditions remain: 1. The Declaration shall restrict the use of each Unit to accommodations use and shall use the same definition of accommoddtions use as the Estes Valley Development Code §13.3.6. This condition is not necessa/y since the units were built to residential standards and density and residential use in allowed in the "A" Accommodations/Highway Corridor zoning district; therefore, Staff recommend removing this condition. 2. The final condominium map shall contain a certification that the map contains all the information required by the Colorado Common'Interest Ownership Act. 3. An attorney's certificate that the Woodlands Condominium Association, Inc. complies with the Colorado Common Interest Ownership Act (§38-33.3-101 et seq. C.R.S.) shall be submitted prior to approval of the final condominium map. 4. A copy of the recorded declaration should be submitted to the Town within thirty (30) days of final plat approval. 4. . Budaet. None. Action. Approval of the preliminary plat with Planning Commission conditions two through four. •P*2
1 RESOLUTION NO. 27-01 APPROPRIATING SUMS OF MONEY TO SUPPLEMENT THE TOWN OF ESTES PARK BUDGET FOR THE YEAR ENDING DECEMBER 31, 2001. WHEREAS, the Board of Trustees has adopted the 2001 annual budget in accordance with the Local Government Budget Law on November 13, 2001; and WHEREAS, certain expenditures were not fully anticipated during the preparation of the budget, and the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in the supplemental budget; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: THAT the following sums are hereby appropriated from the revenue of each fund, to each fund: Community Reinvestment Fund $822,000 Museum Fund 7,914 Conference Center Fund 14,392 Conservation Trust Fund 1,600 Special Events Fund 29,187 Senior Center Fund 18,230 Fireman's Pension Fund 75 Police Pension Fund 25 ADOPTED this 13~h day of November, 2001. Mayor ATTEST: Town Clerk
Administration Department Memo To: Honorable Mayor Baudek Board of Trus' --- From: Rich Widmef . A..c --* Town Adminis~br Date: November972001 Subject: 2002 Budget Background. Staff is very proud to present to you the 2002 Budget fo~ the Town of Estes Park. The budget you have been reviewing and revising for.the last-month represents the second year of the two-year budget adopted in 2000. The document is an extremely important policy and management tool. Budget assumptions incorporated in the document include a reduction in the property tax mill levy from the existing 2.222 mills to 1.902 mills and a projected 4.5% increase in sales tax. Salary increases are proposed as a 3.8% cost-of-living increase plus a 1.8% merit pool, for a total of 5.6%. Medical insurance is expected to increase 16.7% and dental insurance is expected to increase 13.4%. The budget incorporates funding for many of the gdals adopted by the Board in May 2000. Funding is proposed for: 1. Improve the utilization of downtown parking - $10,000 for parking lot equipment. 2. Continue the Trustee outreach program - $12,500 for Volunteer Recognition, Community and Neighborhood Meetings, and the Ourfest celebration. (Background continued on page 2.) Budget The expenditures for the 2002 budget total approximately $29 million. Action Staff respectfully requests your favorable consideration of the proposed 2002 Budget, and adoption of Resolutions 44-, 45-, and 46-01.
. 3. Continue a Public Information Program - $15,600 for Public Information Services and Communication. 4. Support the goals of the Estes Park Housing Authority - $297,420 for employee housing, water and sewer taps, Housing Authority staff, pre-development activities, land acquisition, and Habitat for Humanity. The proposed budget contains $435,470 for Community Services Subsidies, including the Housing funding mentioned above, the Estes Valley Public Library ($27,600), Arts and Education ($9,000), Transportation ($16,700 for 4-day per week Special Transit service), Youth ($18,000), School District ($5,000 for the EPHS Stadium project), Food Tax Refund ($21,000) and Human Services ($40,700). 1 The proposed budget also contains significant funding levels for major projects and capital improvements, for example: • $1,105,000 for street improvements, including $560,000 to rebuild the Fish Creek Road/US36 intersection, $300,000 for the yearly overlay/seal coat program, $150,000 for the Riverside Drive retaining wall, $75,000 for a new street connection north of the hospital, and $20,000 for gateway entrance signs; • $929,000 for trails, including construction of the pedestrian underpass at US36 and Community Drive, and extension of the Fish Creek trail to Btddie Avenue; • Shared purchase of a $225,000 Squad Truck for the Fire Department; • $1.8 million in Light & Power Fund capital improvements; and • $1.2 million in Water Fund capital improvements. Other important items in the budget include an update of the Trails Master Plan, preparation of a Master Plan for the Knoll properties and other CBD open space, payment of the next-to-last payment on the Knoll, $850,000 funding for the advertising program, beginning operations of the Fall River Hydro Museum, funding for a Summer Rodeo Series and new announcer's stand for Special EveAts, a generous level of operational support for the Senior Center and Museums, cost sharing an underground power line project at MacGregor Ranch, and establishment of an Equipment Replacement Fund to provide for future purchases of vehicles and equipment. Proposed additional staff includes a .25 FTE Fire Chief' secretary and an additional, temporary Building Inspector. • Page 2
4 4 * 49:-C...5 00*79 TOWN OF ESTES PARK * I, P dMb ar- ~.,m<'*~~tv'*.3- 39}At J j~~--y'** 4*lu" 151942* , 1 tY 99" ~*1 2 -164> ~-1~ 0 >„0'--« *f 9-~~5*+~t~~~~~;' A'f'34,19.14~i. fl#ff<2~jp/~f.L ,&-. -, *8 1»%~2-.R~~.4,22--22-4«fo,).1*ti-»54 , tu (21/ 9 r ;u,e•-rs=v- / //90 /67-kv'-x =.40"Fli MEMORANDUM TO: Board of Trustees FROM: Pete Brandjord, Finance Officer DATE: November 09, 2001 SUBJECT: Highway Users Trust Fund Public Hearing, 2002 Budget, November 13, 2001 :olorado budget law requires a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in the ensuing fiscal year. The following are the proposals that are included in the 2002 Town of Estes Park Budget: 2002 1. Estimated Revenues: $231,921 2. Estimated Expenditures: Bridge Rehab 15,000 Curb/gutter repair 5,000 Hospital Street 75,000 Sidewalk maintenance 15,000 Traffic calmers 5,000 Resurfacing/overlay 300,000 $415,000 In addition, expenditures for snow plowing, street maintenance, or any other expenditures directly related to streets are allowable uses of Trust Fund revenue in the event that either of the above-listed projects are not constructed or come in considerably less than budget. http:Avww.estesnet.coin (970) 586-533-1 • RO. BOX 1200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517 • FAX (970) 586-2816
RESOLUTION NO. 44-01 LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2002, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 2002 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Estes Park will adopt the annual budget in accordance with the Local Government Budget Law on November 13, 2001; and WHEREAS, the amount of money necessary to balance the budget for general operating expenses is $231,743; and WHEREAS, the 2001 net valuation for assessment for the Town of Estes Park as certified by the County Assessor is $121,862,730. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That for the purpose of meeting all general operating expenses of the Town of Estes Park during the 2001 budget year, there is hereby levied a tax of 1.902 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2002. That the Town Clerk is hereby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set. ADOPTED this 13~h day of November, 2001. Mayor ATTEST: Town Clerk
RESOLUTION NO. 45-01 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND PRESENTING A PRELIMINARY BUDGET FOR THE TOWN OF ESTES PARK, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2002, AND ENDING ON THE LAST DAY OF DECEMBER, 2002, AND ALSO AMENDING THE ADOPTED BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31, 2001. WHEREAS, the Board of Trustees of the Town of Estes Park has appointed Richard D. Widmer, Town Administrator, to prepare and submit a proposed budget to the Governing Body at the proper time; and WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget will be open for inspection by the public at a designated place, a public hearing will be held on November 13, 2001, and interested taxpayers will be given the opportunity to file or register any objections to the proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the attached preliminary budget, as submitted, and summarized by fund, is hereby presented as the budget of the Town of Estes Park, Colorado, for the fiscal year ending December 31, 2002, and that the budget when approved and adopted shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town of Estes Park. ADOPTED this 13~h day of November, 2001. Mayor ATTEST: Town Clerk
Expenditures For the fiscal year ending December 31, 2002 General Fund $ 10,654,873 Community Reinvestment Fund 2,440,740 Museum Fund 247,008 Conference Center Fund 285,560 Conservation Trust Fund 25,000 Special Events Fund 792,234 Senior Center Fund 203,127 Larimer County Open Space Tax Fund 414,230 Park Entrance Estates Special Improvement District 1,000 Park Entrance Estates Debt Service Fund 11,797 Light & Power Fund 10,165,878 Water Fund 3,102,744 Self-Funded Medical Insurance Fund 302,175 Fleet Maintenance Fund 234,139 Fireman's Pension Fund 94,350 Policemen's Pension Fund 2,566 Totals 28,977,421 Resources For the fiscal year ending December 31, 2002 General Fund from unappropriated surpluses 2,430,038 from sources other than general property tax 10,102,873 from the general property tax levy 231,743 Community Reinvestment Fund 2,862,320 Museum Fund 226,595 Conference Center Fund 286,848 Conservation Trust Fund 24,500 Special Events Fund 737,379 Senior Center Fund 173,471 Larimer County Open Space Tax Fund 249,395 Park Entrance Estates Special Improvement District - Park Entrance Estates Debt Service Fund 8,805 Light & Power Fund from unappropriated surpluses 8,838,761 from other revenue sources 8,420,432 Water Fund from unappropriated surpluses 7,734,745 from other revenue sources 2,600,225 Catastrophic Loss Fund 60,000 Self-Funded Medical Insurance Fund 208,400 Fleet Maintenance Fund 205,500 Fireman's Pension Fund 137,745 Policemen's Pension Fund . 500 Totals $ 45,540,275
0 - ··· · · 1- RESOLUTION NO. 46-01 APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK'S 2002 BUDGET YEAR. WHEREAS, the Board of Trustees has adopted the 2001 annual budget in accordance with the Local Government Budget Law on November 13, 2001; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues pfovided in the budget to and for the purposes described below, so as not to impair the operations of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: THAT the following sums are hereby appropriated from the revenue of each fund, to each fund for the purposes stated:
I 4 General Fund 2002 Current Operating Expense $ 10,353,415 Capital Outlay 301,458 Total 10,654,873 Communitv Reinvestment Fund Current Operating Expense $ 486,740 Capital Outlay 1,954,000 Total 2,440,740 Museum Fund Current Operating Expense $ 247,008 Capital Outlay 0 Total 247,008 Conference Center Fund Current Operating Expense $ 285,560 Capital Outlay 0 Total 285,560 Conservation Trust Fund Current Operating Expense $ - Capital Outlay 25,000 Total 25,000 Special Events Fund Current Operating Expense $ 751,634 Capital Outlay 40,600 Total 792,234 Senior Center Fund Current Operating Expense $ 203,127 Capital Outlay 0 Total 203,127 Larimer Countv Open Spaces Fund Current Operating Expense $ - Capital Outlay 414,230 Total 414,230 Park Entrance Estates - Debt Service Current Operating Expense $ - Capital Outlay 1,000 Total 1,000 Park Entrance Estates - SV Current Operating Expense $ - Capital Outlay 1,000 Total 1,000
Park Entrance Estates - Debt Service Current Operating Expense $ 11,797 Capital Outlay Total 11,797 Light & Power Fund Current Operating Expense $ 8,284,144 Capital Outlay 1,881,734 Total 10,165,878 Water Fund Current Operating Expense $ 1,938,409 Capital Outlay 1,164,335 Total 3,102,744 Self-Funded Medical Insurance Fund Current Operating Expense $ 302,175 Capital Outlay 0 Total 302,175 Fleet Maintenance Fund Current Operating Expense $ 233,339 Capital Outlay 2,800 Total 236,139 Fleet Maintenance Fund Current Operating Expense $ 302,175 Capital Outlay o Total 302,175 Fire Pension Fund Current Operating Expense $ 94,350 Capital Outlay 0 Total 94,350 Police Pension Fund Current Operating Expense $ 2,566 Capital Outlay 0 Total 2,566
ADOPTED this 13~h day of November, 2001. Mayor ATTEST: Town Clerk