HomeMy WebLinkAboutPACKET Town Board Study Session 2000-11-270 t TOWN BOARD STUDY SESSION MONDAY, NOVEMBER 27,2000 3:30 p.m. Board Room .<~~ PAY PLAN - ASSISTANT TOWN ADMINISTRATOR REPOLA/PAY PLAN TEAM. ~ ~2f~ ANNEXATION OF ISLANDS - COMMUNITY DEVELOPMENT DIRECTOR STAMEY. 3. BOND PARK REGULATIONS - SPECIAL EVENTS DIRECTOR HINZE.
r. 444 TOWN OF ESTES PARK - Ad U .. 70«299*44~44#9*- a.J -4279&;iFtRaQMEP 1 . ao-,- If 1'f. /1\ 34*>4141 6-:. 1 i November 27,2000 To: Mayor Baudek Town Trustees From: Randy Repola 02 Re: 2001 Pay plan The Pay Plan recommendation for Budget Year 2001 is submitted for your consideration. In order to fulfill the Town's vision and mission, it is important to maintain a high quality work force. Therefore, in the interest of keeping good employees, and attracting quality applicants for current and future openings, a two-part proposal is offered. Part one is implementation ofthe Compensation Study and adoption of a Compensation Policy. Part two provides for a small merit pool to reward superior performance during 2000. I. Compensation Study Per Town policy our pay plan is "reviewed periodically to (1) determine the adequacy of existing pay rates to reflect cost of living changes and other influencing factors, and (2) take into account , any pertinent changes in responsibilities or qualifications that may impact the classification of a job." The last independent compensation study was conducted in 1994. During 2000, staff selected Public Sector Consultants to conduct a thorough review of the Town's pay plan. The review included identifying the appropriate market cities for comparison, reviewing forty benchmark positions, establishing relational linkages for non-benchmark positions, establishing a permanent pay structure and determination of a cost of housing factor to be applied to comparison cities. http://www.estesnet.com (970) 586-5331 • RO. BOX 1200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517 • FAX (970) 586-2816
A. Adjustments Implementation of the pay plan can be done at varying rates. Currently, positions are assigned a pay grade based on past pay studies. Over time, an individual progresses through the pay grade by way of merit increases. Therefore, the individual is at a certain percentage of the pay grade due to merit increases. The table below itemizes the costs associated with placing employees in the proposed pay plan at their current percent of grade (100%) or at varying fractions as listed. The pay plan proposal includes a cost of living adjustment of 3.8% for the Denver/Boulder area as reported by the U.S. Department of Labor Bureau of Labor Statistics. Percent of Current Placement Cost over 2000 Payroll 100% $616,680 85% $514,801 75% $446,881 65% $378,962 50% $257,074 The Pay Plan Team recommends that all salaries be adjusted to the minimum of the ranges proposed in the new plan. Then place each employee at 75% of his/her current placement in range as determined by experience and longevity. This strategy provides for a fair method of determining placement for all employees and allows for future advancement based on superior performance. Cost: $446,881 B. Compensation policy . In order to establish a standard for setting pay both now and in the future, the following Compensation Policy is proposed. The policy establishes criteria for selecting comparison markets, includes a housing factor, and sets a standard annual cost of living adjustment. In addition, the policy directs that in the event that market adjustments are necessary, they will be made during the year. This allows the Town to adjust salaries to be current with our comparison market. 2
Proposed Compensation Policy "The Town of Estes Park will annually compare its salaries to market data in an effort to maintain a competitive salary structure. Furthermore, adjustments to salaries and pay grades will adhere to this policy. For all positions excluding Light and Power positions, salaries will be compared annually to a market consisting of Colorado cities and towns that are providing similar services and have a population of 15,000 to 20,000 residents. Light and Power salaries will be compared to a market consisting ofColorado cities and towns that operate a power or electric utility, and when possible, have a population of 15,000 to 20,000 residents. Comparisons will include a factor to account for dijferences in housing prices, Median housing prices will be used for the current or most recent year for Estes Park and the comparison municipalities. In order to avoid lagging behind the comparison cities and towns, adjustments will be made following the market comparison. Adjustments as indicated by the market study will be made by September 1 of each year. A Cost of Living Adjustment (COLA) as indicated by the Denver-Boulder Consumer Price Index (CPI) as reported by the Department of Labor, will be applied to the first pay period ofthefollowing year. The COLA will be applied to all positions withinthe Town of Estes Park. All adjustments will be made contingent upon availablefundingr II. Merit The Town's current "Pay Philosophy" is based on a "merit" compensation system. Therefore, employees set goals in early 2000 with the understanding that accomplishment of those goals and above average performance in measured areas would make them eligible for a merit increase. In the 2000 budget, 4.5% of payroll was allocated for merit increases for 1999 performance. The Mountain States Employers Council estimates that the average wage increase along the Colorado Front Range will be 4.8% at the end of 2000. Due to the changes anticipated in the pay structure, a smaller merit pool is proposed for the 2001 payroll. Staff requests 1.5% of the 2001 payroll to be awarded for superior performance during 2000. A maximum merit award of 2% will be permitted, however departments will be limited to a budget of 1.5% of their respective payrolls. These merit increases will be in addition to any adjustments caused by implementation of the new pay plan. Cost: $66,633 3
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SPECIAL EVENTS DEPARTMENT MEMO To: Honorable Mayor Baudek Board of Trustees Town Adminstrator Widmer From: Special Events Director Hinze Date: November 22,2000 Subject: Town Park Regulations Background Richard Wood expressed his concerns on the use of downtown parks at the June 27,2000 Town Board Meeting (Exhibit A). His letter was referred to Special Events and put on the July Community Development Meeting Agenda. At the July Community Development Meeting, the Committee heard comments by Mr. Wood and several other business owners. I was to evaluate the current Park Regulations (Exhibit B) and present any proposed changes, additions, etc. to the October Community Development meeting. At the October meeting, I presented my evaluations. I did not change the current Park Regulations, as I believe they conveyed the proper usage at this time. I did see a need to provide written regulations to event organizers and presented these to the Committee (Exhibit C). Mr. Wood's response is included as (Exhibit D). He would like to see more changes for future use. Committee consensus was reached to present this item at a Work Session for discussion with the entire Board. I was asked to respond to the concerns and wordage changes suggested by Mr. Wood on the proposed Event Organizer Regulations (Exhibit IE). Action: Below are "policy issues", and I respectfully request consideration ofthe following: 1. Is the current use of Town parks acceptable, or should a new policy be adopted for park use? 2. Revised "Town Park Event Organizer Regulations." 3. Formal response to Mr. Wood concerning the future "scheduling and sanctioning of high- density, high-intensity, and high congestion" events.
~Ax *4 A ' JU~2 l€ 2002 P. 0. Box 533 ESTES PARK, Co. 80517-0533 (970) 577-0968 Address before the Town Board meeting: June 27,2000 Mayor Baudek, and members of the Board of Trustees: I am Richard Wood, a resident of the area and businessman in Estes Park since 1972. I have also owned a piece of commercial property at 201 Park Lane, where my business is located, since 1988. I have served in both appointed and elected capacities on many boards and commissions over the years, and I have walked many miles in your moccasins... so to speak. Having witnessed the beginning of another season of usage of Bond Park for special events and their effects upon those in its immediate proximity once again, I have decided that I must address my feelings about this issue ditectly, and, in open session. There was a time when I was involved with the town in its decision-making and policy- setting processes, but I have been out of the loop too long, and I am aware that some procedures have probably changed since I was a member of the Board of Trustees. I have felt increasing frustration for many years now concerning what often seems nonsensical policy regarding one of our community's beautiful and much enjoyed assets, that being our block-sized city park immediately west of the municipal building, which we call Bond Park. What I wish to convey to you this evening is my strong belief that it is time to re- evaluate the Town's policy of sanctioning high density, high intensity, and high congestion creating activities in our downtown core area. This primarily includes Bond Park, but must also include Riverside Plaza and the rest of our public parks and parking areas, etc. within the perimeter of what we call our Central Business District. It has long been my view that a community's central business district is the HEART of that community; and I believe we must seriously look at our community's "heart health", and just what this congestion is doing to this heart. I firmly believe that the Town of Estes Park must ADOPT and PRACTICE A POLICY OF SCHEDULING AND SANCTIONING HIGH-DENSITY, HIGH-INTENSITY, AND HIGH CONGESTION CREATING USAGES TO AREAS APPROPRIATE TO ADDRESS THOSE ISSUES more effectively... and Bond Park, in particular, is not one of those areas for many reasons:
$ I 1.) Bond Park is not physically equipped to handle the loading of 80 to 100 or more vendors at one time without severely impeding traffic flow in the vicinity, without violating existing no parking zones and without violating our time- limiting parking ordinance. Let me share just a few comments with you about parking in the area. On June 9th the Trail-Gazette printed a "Municipal Memo", written by Assistant Town Administrator and Chief of Police, Randy Repola, titled SOLVING PARKING PROBLEMS TAKES PLANNING. Referencing the Town's parking management plan, Mr. Repola made this statement: "The objective is to make spaces available for residents and visitors who want to conduct business downtown." Later in the article, Mr. Repola refers to the numbers of both timed and un-timed parking spaces in the downtown area. Of the 149 on-street spaces he states, I must point out to you that 75... over half... are on the streets around the immediate perimeter of Bond Park. I cannot begin to tell you of the number of people, most of whom live right here in the Estes Park area, who have told me of their frustration in not being able to find a place to park within the downtown during an event-filled weekend. I have also had many residents who lament that they won't even venture to come into the downtown area, much less bring their guests, during one of these weekends. How sad it is, when you don't feel that you can share the place you live with your guests. What was it I was saying about our communi' ' " heart" ? ry s And sadly enough, it appears to be the Town's policy to not even attempt to enforce its own timed parking space limits during these special event weekends, in favor of the vendors and their associates who are "here today and gone tomorrow". What kind of a message does that send to the merchants, who are here, day in and day out year after year, providing tax revenue to our community? What kind of a message does that send to the residents and visitors, who can't find a place to park in the downtown of their own community? What about the "objective" of the parking management plan in Mr. Repola's article? 2.) Virtually all vendors want to be in close proximity to their trailers and/or other vehicles containing their back-up inventory and other essentials, and obviously park as close to the show as possible for the entire duration of the show. For instance: the Memorial Day weekend craft show this year involved approximately 108 different booths set up in Bond Park... most of whom have brought a car and a truck pulling a trailer. My math may not be scientifically accurate, but I don't believe I am too far off by suggesting 250 or more parking spaces in our core downtown area taken up by people directly involved with this event for the entire duration of the event. In the case of the craft shows over
Â¥ 1 Memorial Day and Labor Day holidays, that means for the entire three-day weekend plus the afternoon of the day preceding the show's opening. Just from this most recent show, there were at least 24 detached trailers, some of which were two-car long horse-type; many motor homes, stretch pick-up trucks, etc. parked all around Bond Park, on both sides of Park Lane, the length of MacGregor Avenue, and over half of the parking lot behind the municipal building and the library. Why in the world would we do this to ourselves on holidays, when the town is already more than filled to capacity, and congestion is at its worst? Additionally, attempts to maneuver trailers, illegal parking, etc. particularly during set-up and teardown periods, all add to compound what I perceive to be an already dangerous and unsafe situation. This is not a statement that I make lightly. I have the privilege of both seeing and hearing the entire spectacle every time! 3.) Bond Park is at the center of our core downtown area... our focal point which could certainly be a fine "centerpiece" of our community. Instead we trample this asset of ours by herding thousands of people up and down narrow paths, under tents, or in front of the portable stage within these various high density, high intensity, and high congestion creating events. Repeatedly we make it nearly impossible for the park's grass to recover and flourish, in spite of irrigation and aeration that we do. Once again, I suggest that Bond Park is not the appropriate setting for these events. 4.) And now I get to a reason that I am particularly sensitive to: that of excessive sound levels that often emanate from musical performances held in Bond Park, and, I believe, in Riverside Plaza on occasion. The problem comes from electronically amplified sound to what I consider excessive and abusively invasive decibel and wattage levels. There have been too many times when I have been unable to carry on a conversation with a customer, even with my front door closed (which I don't believe I should have to do), because of excessive sound levels. Even calls to the town, including the police department have been unsuccessful in getting the sound levels reduced to manageable levels. It seems like NO ONE wants to police sound levels; and of course, as soon as any enforcer. leaves the area, the sound levels gradually creep back up. With the recent Jazz fest, I had customers who told me they could hear it clear out at the Visitor Information Center and I even had two young couples who came in tell me that they had to leave Bond Park because it was too loud. I am very sure that if I decided to project music from my business with that kind of intensity, I would be threatened with a citation immediately! Once again, I suggest that Bond Park is not the appropriate setting for that kind of event. Let me take a moment at this point to make sure you are very clear about what I am NOT saying or advocating:
, 4 1.) I am NOT saying or advocating that the Town should not show support by sanctioning festival events. 2.) I am NOT saying or advocating that the Town should not show support by sanctioning craft or art shows, fairs, markets, etc. 3.) I am NOT saying or advocating that the Town should not show support by sanctioning musical or other theatrical performances. Having had my business located adjacent to Bond Park for over a decade now, and having listened to comments made to me by businesspersons, local residents, and visitors to our area, I find it hard to make any sense out of the current policy of usage of this centerpiece of our community. I believe NOW is the time for us to step back and re- assess our policies and practices regarding Bond Park. Of course, if I were wanting to put on a craft or art show in order to raise funds for my worthy cause, I would certainly want it to be at the center of activity, and be held during the periods when the most people would be available to attend my show. That way I certainly will be able to raise the maximum amount of money, and attract the best vendors. But I believe it is time to look at the costs to the community versus the benefits to a worthy group. I suggest that it is now appropriate to either eliminate or severely limit these high intensity usages and unchecked decibel levels that are a part of so many Bond Park events, in favor of a more appropriate location and setting for such events, along with reasonable and enforceable constraints. Perhaps a more appropriate setting might be in the Stanley Park Fairgrounds. Perhaps another place may be better. I don't believe that's for me to say. I am here before you to formally request that the Town Board of Estes Park begin an immediate re-evaluation of policies and practices regarding the sanctioning and scheduling activities/ events of high density, high intensity, and high congestion creating nature into our core downtown area, and if deemed appropriate, adopt new policies. I recognize that there are approvals already given for events for the duration of the 2000 season. I urge the Town Board to direct that congestion, parking, and sound levels all be mitigated to the extent possible for the remainder of events already scheduled into Bond Park, (and Riverside Plaza, if any). I additionally urge the Town Board to place an immediate moratorium on any pending or future approvals for the. above type usages until it has completed its re-evaluation of these policies and practices, and has either re-affirmed that current policies and practices shall continue, or that different policies and practices are adopted. As has always been the case, I am willing to participate in any way possible with the appropriate bodies in addressing this policy issue. I'm sure there are many others, whose viewpoints can validly be a part of this discussion. I believe this is an issue that affects the community as a whole, and I urge you to seek out and listen to many other's perspectives, as you review policy regarding uses of Bond Park, and any other areas within downtown Estes Park that are deemed appropriate... Thank you.
. . -CURRENT PARK REGULATIONS 01/01/93 TOWN OF ESTES PARK PARK USE REGULATIONS PERMIT A Park Use Permit shall be required for all events held in Riverside Plaza, Bond Park and Tregent Park. Application shall be made to the Special Events Department at least two (2) weeks prior to the proposed event--Special Events Department, P. 0. Box 1967/Estes Park Fairgrounds, Estes Park, CO 80517, 586-6104. BOUNDARIES All activity shall be confined to the boundaries of the park and shall not block or impede the sidewalk or traveled area. This' includes access to fire lanes and handicapped areas. A location map of all booths, stage, tents, signs, etc. must accompany the applicatian for a Park Use Permit. SOUND LEVEL CONTROL The Special Events Department will have control of the sound level volume at all times, and the permittee will cooperate with said Department to achieve a satisfactory level. SIGNS The Special Events Department will have control of identification signs for all functions/performers. LITTER All litter shall be removed and disposed of by the permittee upon the conclusion of the event, including all fixed and temporary trash receptacles. Failure to do so will incur costs- Ior the ' ' Permittee of up to $100.00. DAMAGES Damages incurred by the Town shall be the responsibility of the permittee. 1
SALES AND LICENSES Sales of goodg and/or services are only permitted for events sponsored by a local, non-profit organization. No solicitation or free-will offerings of any kind shall be permitted. IRRIGATION Requests that grass areas not be watered prior to and during an event is contingent upon approval of the Parks Department. SPECIAL REOUIREMENTS FOR BOND PARK 1. Stakes will not be driven except in sordesignated areas. 2. Refer to the attached drawing and contact the Parks Department for assistance in determining where placement of stakes will be allowed; assistance, does not include' installation. 3. Foot traffic Will be routed on established gravel walkways. INSURANCE REQUIREMENTS 1. General Liability: A Certificate of Insurance in the amount of $600,000 is requi.red. The certificate will indicate either bodily injury or property damage in the amount of $600,000, or bodily injury and property damage combined in the amount of $600,000. 2. Liquor: If an .event is to have liquor served, the insurance certificate will include "host liquor liability coverage." A "Spec:Lal Events" Liquor Permit and "liquor legal liability coverage" will be required. 3. Town Facilities: If the event is to use Town facilities which will be under the control of the participants, not the Town, the coverage will include "all risks legal liability." 4. Minor Injuries: In order to provide no-fault coverage for minor injuries, "premises medical coverage" will be required which provides $1,000 worth of medical coverage without regard to liability. 5. In the event the certificate indicates that a broad form comprehensi.ve general liability endorsement is part of the policy, all the aforementioned coverages will be 2
4 - contained therein. 6. Autohobile Liability: Bodily injury, per perion, $600,000 and property damage $600,000; or bodily injury and property damage combined $600,000; "garage keepers liability" will be provided where automobiles will be parked on Town property. This coverage will provide coverage for damages to said vehicles. 7. Excess Liability: An "umbrella" of $1,000,000 over and above the primary coverages is required. The Town of Estes Park will be named as an "additional insured" on all the policies. The parties will be required to provide the Town with a copy of the endorsement naming the Town as an additional insured prior to the event. The Finance Department will administer all insurance certificates. / Participants required to submit an insurance certificate must do so at least two (2) weeks prior to the event. INSURANCE WAIVER Some events may not be subject to established insurance requirements, to be at the discretion of the Special Events and Finance Departments. 3
.r* J <4 76&44 w .. Background Breckenridge - Art shows are held in parking lots and music is held at the River Theater. Neither are next to merchants. Chamber has a couple of events in downtown, however they close the streets for those. The Town ofBreckenridge has a music level ordinance. Frisco - Art shows must pickup their packets at a specified location prior to entering the set-up area. After unloading they are required to leave the immediate area and find parking in an outlying area themselves. If they are later than the time stated, they must then hand carry their items in. Same problems with merchants as we have, some love special events others do not like them. Vail - Art shows, etc are held at the "village". A pedestrian mall. Merchants love the events held there. Haven't been concerned about the music. Cherry Creek Art Show - Closes several streets. Vendors are asked to park in certain lots. Don't patrol much. The event is so000 big they don't care. Since our last meeting three events were held in Bond Park - Labor Day Arts & Crafts Fair, Fine Arts Guild Art Show and Autumn Gold. The Police coned offboth sides of MacGregor Avenue north ofPark Lane for the vendors to park. This worked well, after 10 am all days, the cones were removed for general public. It did help with the parking around Bond Park. At the Labor Day Show the police did patrol and ticket. At the Fine Arts Show they did no (summer workers gone). The organizers both had the license plate numbers of all vendors and did patrol on their own. RV parking at the Municipal Building was controlled. Spaces were offered at the fairgrounds parking lot. Only 2 RVs took advantage ofthis, the others evidently went to RV Parks (as they should have). These changes seemed to help the parking situation. The unloading at the Labor Day show was a problem, but in talking with Dorman this can be easily solved, it was matter of not having a show representative there early enough. Didn't hear any complaints on the music at Autumn Gold - however, it was very cold and the stores probably didn't have their doors open. I have put together some suggestions on Bond Park use and set some requirements for the organizers (we've never had written requirements prior).
-PROPOSED ORGANIZER REGULATIONS- September, 2000 Town Park Event Organizer Regulations Definition ofEvent - any form ofentertainment lasting longer than two hours. No new events will be given use ofthe park on holiday weekends or summer tourist season. All shows using Bond Park which sell vendor spaces will be limited to: 90 10 X 10 spaces. Only vendors selling original products will be allowed. Commercial products which are sold in local stores should NOT be for sale. Organizers will: 1. Mark spaces the day prior to the event. 2. Will be on site 3 hours prior to the given time of set-up. 3. Obtain license plate number of each vendor's vehicle to monitor parking around Bond Park. 4. Instruct vendors to park north of Park Avenue on MacGregor Avenue. 5. Inform vendors that no RV's will be allowed overnight in the Municipal Parking Lot. 6. Monitor that all sales tax information is distributed to the vendors and that the vendors show proof ofpayment on the forms provided or they will not be allowed to sell at any show in the Estes Park area again. 7. Give vendors locations ofpublic restrooms and explain they are NOT to ask for any information or help from local merchants. 8. Monitor sound levels not be above 60 decibels during the day and 55 during the evening. This is according to CRS regulations. 9. Provide adequate trash dumpsters at the corner ofPark Lane and MacGregor Avenue. No bags are to be left outside the dumpsters. 10. See that the Park is left litter free, tables placed in their original positions and ready for public use. 11. Notify the Health Department if food is to be sold. 12. Provide insurance coverage as stated. If Event failures to adhere to the above regulations future use canl be denied.
3 CUf- 4 tr RESPONSE TO MR. WOOD'S COMMENTS CONCERNING PROPOSED ORGANIZER REGULATIONS 0. v , tf Voca al,u>na,250 P. 0. Box 533 ESTES PARK, Co. 80517.0533 (970) 577-0968 REMARKS TO: COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 26,2000 I have reviewed the Town of Estes Park, Park Use Regulations, effective 01/01/93, and the sheet titled "Town Park Event Organizer Regulations", which has been submitted by the Special Events department for your consideration. I wish to make the following remarks: 1.) DEFINITION OF EVENT = ANY FORM OF ENTERTAINMENT LASTING LONGER THAN TWO HOURS: From the new definition of"event", it does not appear that any individual or group, whose "activity" will last less than two hours, will either need a "Park Use Permit" or be bound by any regulations. If this be true, a church group, for example, whose agenda is to put on an hour long, religious-based musical program, would not need to make application or obtain a permit nor would they be bound by any sound-level constraints. They could be as loud and aurally intrusive as they felt they could get away with. This example is not hypothetical. It has occurred in the past. I also question whether this new definition even includes activities such as craft shows or art fairs. I believe that it could be successfully argued that these types of activities are not entertainment and are thus not covered under the town's definition. I believe that any definition of activities to be covered by the Town's Park Use Regulations must be carefully worded to include exactly what is intended, and must be defensible. I further believe such a definition must be inclusive of any and all activities, by either an individual or group, which, by intent or goal, attract people to gather and/ or attend. 2.) Regarding statement #2: "NO NEW EVENTS WILL BE GIVEN USE OF THE PARK ON HOLIDAY WEEKENDS OR SUMMER TOURIST SEASON."...I feel like I am banging my head against a brick wall. Did anyone hear or read the comments I made to the town board on June 27th? This is not about our approaching carrying capacity for Bond Park. And we've already committed Bond Park to much more than its capacity on both Memorial Day and Labor Day weekends some time ago. This Statement is VIRTUALLY meaningless. It does
"ORGANIZERS WILL:" #3 - SHALL OBTAIN LICENSE PLATE NUMBER OF EACH VENDOR'S VEHICLE TO MONITOR PARKING AROUND BOND PARK." I believe this will prove to be an unrealistic and ineffective requirement of show sponsors. First of all, it certainly appears that many, if not most, vendors typically bring a large pick-up truck with a large trailer (which already takes up 2-3 parking spaces... in addition to another more convenient vehicle to get around in... or perhaps a motor home, sometimes with a trailer attached...and another vehicle. I cannot see how any show sponsor can keep track of... and police...911 the vehicles from 95 or so vendors. They would need to have one of those nifty computers, like our police department summer employee uses. Any way you slice it 200-300 parking spaces taken up by participants in a show/fair completely decimates the available parking in the larger vicinity. It is my opinion that this feeble attempt to shift some of the parking problem off of Park Lane hardly makes a noticeable dent. And, it certainly does not deal with the bigger issue of the appropriateness, in the first place, of this type of Bond Park usage. #7 - GIVE VENDORS LOCATIONS OF PUBLIC RESTROOMS AND EXPLAIN THEY ARE "NOT" TO ASK FOR ANY INFORMATION OR HELP FROM LOCAL MERCHANTS. Once again, if these events were held in a setting more appropriate for them, restroom usage or attempts of same by vendors or show attendees wouldn't even be an issue... and I do understand the Park Lane Building's restrooms have been severely abused. To suggest in written (or any other form) that vendors should NOT even ask for any information or help from local merchants is one of the more unfriendly things I have ever heard suggested. I would hope we would always attempt to be helpful to anyone who asked for information or assistance. #8 - MONITOR SOUND LEVELS NOT TO BE ABOVE 60 DECIBELS DURING THE DAY AND 55 DURING THE EVENING. THIS IS ACORDING TO CRS REGULATIONS. The idea of trying to keep sound from being abusively invasive to surrounding business is admirable. As it is worded here, I do not believe it is realistically workable... enforceable. The wording places the responsibility of monitoring upon the organizer. Is an organizer going to be required to have a decibel meter, and even if he or she did, would they know how to use it? In my opinion, it is unreasonable, unworkable, and unenforceable to place this requirement upon an organizer. Also, acknowledging my limited knowledge of sound, decibels may well be only a portion of the problem. Power/wattage may be an equally important part of the problem. I believe the common sense goal is for sound to be sufficient to serve those who attend within Bond Park, and for the sound not to be overwhelmingly intrusive to the surrounding businesses.
In conclusion, I don't believe this is a problem, which can be treated with a band-aid. It is something, which has grown bigger than anyone imagined even ten or fifteen years ago. It needs permanent and long term planning and solution... more than a whole box of band-aids. You folks are an integral part of the policy-setting process, and I urge you to look at the big picture of what you think is best for Bond Park, and good for Estes Park as a whole. I hope you will remember that I am not making a case for the elimination of these high-density, high intensity, high congestion- creating types of events. I am only contending that they have already far outgrown the ability of the current location to be an appropriate setting for them to be held. I am advocating that if the Town wishes to continue to sanction these types of events, they need to be moved outside the core downtown area to a site designed to handle their requirements... NOW, while we've got a little time before another Memorial Day has come and gone! Thank you.
1 %02+ 1/ Response to Richard Woods Letter of October 26,2000 regarding the proposed Town Park Event organizer Regulations. Under first section: 1. Change "entertainment" to "orga·nized activity". Change the Park Use Regulations - Permit paragraph to read "required for all activities". This requires any user to obtain a permit. 2. It was meant to change the usage. 3. It was meant to change - only put a written limit on the number of spaces. 4. Simplified the statement. Under organizers will: 3. One show for sure does this already and it DOES help! !!! 7. Eliminated the "information" part. Original intent was meant for vendors not to ask businesses for extras - water, bathroom use, etc. 8. We can enforce any level we want. We just have to be there and have them turn it clown. I think lie is referred to the Jazz Fest and they is my event. I'll go over to his store and make sure that it isn't overpowering. His overall want is to reduce and someday eliminate usage in the park. I don't think that this was what the Special Events Department, other Town business or the Trustees want My feeling is that Bond Park is being used appropriately at this time.
Revised 11-00 Town Park Event Organizer Regulations , q) DefiniticniJof*vent--an*form of organized activity lasting longer than two hours. New events will not be autl>orized to use the park on holiday weekends or during the < su~~-ouris~season. All shows using Bond Park will be limited to 95 10x10 vendor spaces. Only those vendors selling original products will be allowed. Organizers will: 1. Mark vendor spaces the day prior to the event. 2. Will be on site 3 hours prior to the given time of set-up. 7 2~~L/~ 3. Obtain license plate number of each vendor's vehicle to monito~parking U around Bond Park. 4. Instruct vendors to park north ofPark Lane on MacGregor Avenue. 5. Inform vendors that no RV's will be allowed overnight in the Municipal Parking Lot. 6. Ensure that all sales tax information is distributed to the vendors and that the vendors show proof ofpayment on the forms provided. Failure to collect and remit sales tax will result in the vendor not being allowed to sell at any future shows in3be··Estesfark area. 7. Provide public restroontfestroom to)all vendors. 2%2/ 8. Monitor sound levels to'Gist•*4etiRd is not above 60 decibels/Uunng the day and 55 during the evening. j 9. Provide adequate trash dumpsteri at the corner ofPark Lane and MacGregor Avenue. No bags ar~ to be deposited outside the dumpsters. 10. Make sure that the Park is left litger free, tables placed in their original positions and ready for public usd. 11. Notify the Health Department iftood is to be sold. 12. Provide insurance coverage as stated. If event fails to adhere to the above regulatio)is future use may be denied.
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - October 26,2000 - Page 2 B. Bond Park Use Regulations. Director Hinze reported that several downtown merchants conveyed concerns with the Bond Park Use Regulations at the July meeting. Director Hinze was, therefore, directed to review present regulations with merchants and event organizers and present suggestions for future uses and/or regulation changes at the October meeting. Updated Park Event Organizer Regulations were presented and discussed. Richard Wood/Heirloom Jewelers critiqued the regulations and presented his concerns with the appropriateness of conducting/sponsoring events in Bond Park. According to Mr. Wood, the events have outgrown the current location and he advocates moving events outside the core downtown area. The Committee discussed comments from merchants in favor of holding events in the downtown area, the permit' application process, improved parking and traffic congestion during recent events, event size restrictions, and further review during a Town Board study session. Committee consensus was reached to: 1) Limit event size for Bond Park to 95 spaces. 2) Remove "Commercial products which are sold in local stores should NOT be for sale" from regulations. 3) Remove "and explain they are NOT to ask for any information or help from local merchants" from item #7. 4) Remove "This is according to CRS regulations" from item #8. Further discussion of the regulations will occur during a Town Board Study Session. C. Elk Fest Evaluation. 2nd year event; superb advertising; attendance was up; great growth potential. 5. COMMUNITY DEVELOPMENT A. Monthly Report. Director Stamey reported that building permit numbers remain steady and, according to the Denver Post, support for Amendment 24 is declining. There being no further business, Chairman Doylen adjourned the meeting at 10:25 a.m. .vat/Utit» Ret-ecca van Deutekom, Deputy Town Clerk APPROVED _ NOV 14 2000 TOWN OF ESTES PARK BOARD OF TRUSTEES . ._
BRADFORD PUBLISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 26,2000 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 26th day of October, 2000. Committee: Chairman Doylen, Trustees Barker and Habecker Attending: All Absent: None Also Attending: Town Administrator Widmer, Directors Hinze, Kilsdonk, Pickering, Stamey, Manager Marsh, and Deputy Town Clerk van Deutekom Chairman Doylen called the meeting to order at 8:00 a.m. 1. MARKETING A. Conference Center Report. Director Pickering reported on average occupancies and room rates for 1999-2000 and the Snow & Ice Conference. Director Pickering commended staff on a very successful conference. B. Advertising Report. Manager Marsh updated the Committee on requests for information, banner ad results, regional advertising efforts, and the media relations program. 2. SENIOR CENTER A. Monthly Report. Jody Thompson, Senior Center Director, reported on meals, activities/programs, and staffing issues. The Committee discussed the possibility of performing a survey to identify specific community needs. 3. MUSEUM A. Monthly Report. Director Kilsdonk briefed the Committee on activities, upcoming events, exhibitions, and attendance statistics. 4. SPECIAL EVENTS A. Estes Park Cycling Weekend. Pirector Hinze introduced Todd Plummer who presented a new event proposal for a two-day bicycling race in Estes Park. Maps showing two courses were reviewed. Affected streets will include Fish Creek, Hwy. 7, Community Dr., Brodie Ave. Hwy. 36, Steamer Dr., Dry Gulch Rd., and Devils Gulch Rd. Both courses require County and State approval and staffing. Due to scheduling conflicts with other races in the area, the 2001 race will be held June 23-24 and dates for future years will be scheduled in May or no later than the 2nd weekend in June. The cost of this event should not be significant and funds will be provided from the Special Events and Police Departments. The Committee recommends approval of the new event, as presented, with the following conditions: 1) approval and staffing is received from the State and County; and 2) dates for future years (2002 and after) are scheduled for May or no later than the 2nd weekend in June.