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Home My WebLink AboutPACKET Town Board 2000-11-287 Prepared 11/22/00 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 28,2000 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT CALENDAR: 1. Town Board Minutes dated November 14, 2000. 2. Bills. 3. Committee Minutes: A. (None) 2. ACTION ITEMS: 1. LIQUOR LICENSING: TRANSFER OF OWNERSHIP TO SANG Y. AND DENNIS Y. PARK, dba ROCKY MOUNTAIN DISCOUNT LIQUOR, INC., 350 W. RIVERSIDE DR. 2 (1) PAY PLAN & (2) COMPENSATION POLICY - PRESENTATION BY PAY PLAN COMMITTEE/ASSISTANT TOWN ADMINISTRATOR REPOLA. Note: The Town Board meeting December 26,2000 has been cancelled. 1 Y Town of Estes Park, Larimer County, Colorado, November 14, 2000 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 14th day of November, 2000. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS Mayor Pro Tem Doylen expressed her appreciation to the community for voting in favor of the Town's Measure 2A Ballot Question to permanently reinvest in the community. Special mention was given to staff members Scott Dorman and the Fire Dept., Rich Widmer, Vickie O'Connor, and Shawn Kraft in providing their personal time to work on this issue, Mr. and Mrs. Jon Sypher and the Board of Realtors for their donations, Mayor Baudek and fellow Trustees. The citizens of Estes Park have laid a foundation for a strong infrastructure. Mayor Baudek also thanked everyone, adding that the ballot question passed by over 70%. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 24,2000. 2. Bills. 3. Committee Minutes: A. Community Development, October 26,2000: 1. Estes Park Cycling Weekend Event, June 23-24, 2001. B. Public Safety, November 2,2000: 1. Resolution #23-00 - Ratifying L.E.T.A. Surcharge for Year 2001. 2. "Outdoor Buddies" Hunting Program for Handicapped - Approve hunting in Kiowa Ridge Addition from November 2,000 through January 2001. C. Light & Power, November 9,2000: 1. Compressor Truck Replacement, $63,937.00. 2. Olympus Dam Project - Letter of Support. 3. Fall River Hydro Restoration Project - Phase 11 Contract. 4. Estes Park Housing Authority, September 13, 2000 (acknowledgment only). 5. Estes Valley Planning Commission, October 17,2000 (acknowledgement only). 6. Estes Valley Board of Adjustment, November 7,2000 (acknowledgement only). Board of Trustees - November 14, 2000 - Page 2 It was moved and seconded (Doylen/Newsom) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION CONSENT AGENDA (Approval of): It was moved and seconded (Doylen/Gillette) the following plats be continued to December 12, 2000, and it passed unanimously. 1. SUBDIVISION. Amended Plat of the Amended Plat of Lot 20, Amended Plat of Peak View Subdivision, and Lot 16, S. St. Vrain Addition, Harold B. Miller Estate/Applicant; subdivide one lot into two lots. 2. MINOR SUBDIVISION. Lot 2, Mountain Technology Center Subdivision, H. D. Dannels & Sons/Applicant; subdivision divides one lot in the heavy commercial zoning district into four lots. 2. ACTION ITEMS: 1. PUBLIC HEARING: YEAR 2001 BUDGET. Mayor Baudek opened the public hearing, and Assistant Town Administrator Repola presented the following: A. Highway User's Trust Fund. B. Resolution 24-00 Setting the Mill Levy of 2.22193 mills. C. Resolution 25-00 Adopting the Budget of $27,223.877. D. Resolution 26-00 Appropriating Sums of Money. Although a 2-yr. Budget is prepared, each year's budget must be adopted separately. Town Administrator Widmer reported that the 2001 Budget includes no change in the mill levy and a projected 4.5% increase in sales tax for 2001 and 2002. Most expense line items include a 4-5% inflation factor, except for medical insurance. The budget incorporates funding for many of the goals adopted by the Board in May, 2000. Funding is proposed as follows: 4 Improve the utilization of downtown parking. $10,000 in 2001 and 2002 for parking lot equipment. Revenue from paid parking is also included. 4 Continue the Trustee Outreach Program. $17,250 in 2001 and $18,400 in 2002 for Volunteer Recognition, Community and Neighborhood Meetings, and the OurFest celebration. 4 Continue a Public Information Program. $35,000 in 2001 and $15,600 in 2002 for public information services and communication. 4 Support the goals of the Estes Park Housing Authority. $298,858 in 2001 and $306,940 in 2002 for employee housing, water and sewer taps, Housing Authority staff, pre-development activities, land acquisition and habitat Homes 6 and 7. 4 Stanley Park Recreation/Events Facility. $30,000 in 2001 for design work and $25,000 in 2001 for legal work. Significant funding levels for Community Services include: Estes Valley Public Library - $27,600. > Arts and Education - $8,000 (not including Stanley Hall construction). 1 Transportation (Special Transit increase to 3 days/wk.). > Youth - $16,500 in 2001 and $18,000 in 2002. > Human Services - $38,100 in 2001 and $38,750 in 2002. f Board of Trustees - November 14, 2000 - Page 3 Capital improvements include: â€¢ $140,000 for Hwy. 7/Stanley Ave. intersection improvements in 2001. â€¢ $1,034,000 for trails ($617,000 in 2001 and $417,000 in 2002). â€¢ $885,000 for Municipal Building Remodeling ($355,000 in 2001 and $530,000 in 2002). â€¢ $3.7 Million in the Light & Power Fund Capital Improvements. â€¢ $2.1 Million in Water Fund Capital Improvements. Proposed staffing levels include 0.25 Full Time Equivalent (FTE) for Human Resource staffing, 1 FTE Police Chief, 0.25 FTE increase to take the Fire Chief to full time status, 0.25 FTE for a Fire Chief secretary in 2002, 0.25 FTE Assistant Museum Curator, and 1 FTE Lineman in the Light & Power Dept. Public testimony was heard from: Kathryn Speer/Crossroads Board Member, who expressed the Board's appreciation for the budgeted support. Crossroads recognizes Trustee Barker's accountability. concerns, and Crossroads does have a process to determine service need. They have added a second goal to their mission - to promote self-sufficiency, and they will implement progradis to increase life skills of clients, such as job interviewing skills, writing resumes, computer skills, etc. Crossroads Exec. Dir. Rex Roax was also present. As there were no other public comments, Mayor Baudek closed the public hearing. Mayor ProTem Doylen noted the Board does realize the increase in Crossroads clients, thus this particular funding was increased in the budget. Trustee Barker commented that although the 2002 Budget has been prepared it is not final, and all community service agencies are encouraged to follow the application process for funding. Town Administrator Widmer added that funding support continuance is based on statistical reports from the various agencies that confirm how the Town's funding from the previous year was expended. This report is due prior to the budget preparation for the next year. Staff will notify recipients of their funding contributions for 2001, and the tentative funding level for 2002. Mayor Baudek commented on the Town's 4-montht budget process that included two Town Board study sessions, and numerous hours of effort. Mayor ProTem Doylen added that the budget was also prepared during the transition of the . Finance Officer resignation, and she commended Widmer, Rei)ola and Parrack. Trustee Habecker noted that funding has been included in the Election Line Item, and in light of the election difficulties in Florida, he is appreciative of the system implemented by the Town Clerk. It was moved and seconded (Habecker/Gillette) the Highway User's Trust Fund and Resolutions 24-00,25-00, and 26-00 be approved, thus approving the Year 2001 Budget as submitted, and it passed unanimously. Town Administrator Widmer thanked all Town Board Members for their participation also. 2. ORDINANCE #14-00 MUNICIPAL COURT CLERK SALARY. Town Administrator Widmer presented an Ordinance that increases the annual Municipal Court Clerk salary to $6,988.00. Salary increases for the Municipal Judge and Court Clerk are individually submitted on alternating years. Town Attorney White read the Ordinance, and it was moved and seconded (Newsom/Doylen) Ordinance #14-00 be adopted, effective with the pay period beginning December 24,2000, and it passed unanimously. 3. APPOINTMENT OF DEBORAH PARRACK AS "INTERIM" TREASURER, FINANCE OFFICER AND TOWN CLERK PRO TEM. Town Administrator Widmer noted that with the resignation of Monte Vavra, an Interim Treasurer, Finance Officer, and Town Clerk ProTem must be named. It was moved and seconded (Gillette/Barker) Assistant Finance Officer Parrack be so named, Board of Trustees - November 14, 2000 - Page 4 effective November 9, 2000, and it passed unanimously. Mayor Baudek thanked Ms. Parrack for assuming these duties. Town Administrator Widmer reported that the September Sales Tax Report indicates a 7% increase from September, 1999. Although sales tax revenues remain relatively flat in June and July, an overall increase for the year as compared to 1999 is 5.25%. Mayor Baudek noted that the Town Board meeting scheduled December 26,2000 has been cancelled. 4. REQUEST TO ENTER EXECUTIVE SESSION TO DISCUSS CONTRACT NEGOTIATIONS AND ATTORNEY CONFERENCE. It was moved and seconded (Habecker/Newsom) the Board enter Executive Session as noted above, and it passed unanimously. Whereupon, Mayor Baudek adjourned the meeting to Executive Session at 7:40 p.m. noting that the Board may return to open session. Mayor Baudek reconvened the meeting at 8:58 p.m. 5. ESTES VALLEY LAND TRUST (EVLT) - FUNDING REQUEST. Administrator Widmer briefed the Board on a $20,000 funding request from the Land Trust. The EVLT has committed to the purchase of the Mills/Kiley Conservation Easement. Larimer County has committed $45,000, the Rky. Mtn. Nature Assn./GoCo will commit $200,000, and neighbors will be asked to contribute approximately $100,000 as well. It was moved and seconded (Gillette/Jeffrey) the $20,000 funding request be approved. Trustee Habecker stated he will vote against this funding as the site is too far outside Town Limits, and although there is potential goodwill that could be derived, there are more demands for in- town support. Trustee Barker concurred with Trustee Habecker adding that the County receives the lion's share of open space monies, thus the County is in a more favorable position to support this funding request. Additionally, an emphasis on the Town's open space monies has been designated for trails. Trustee Jeffrey, who serves on the Larimer County Open Lands Board, believes Estes Park's heritage includes areas outside Town Limits. There are potential benefits that include education uses. Trustee Newsom stated the site is located too far outside Town Limits and not in the Town's best interest. Those voting 'Yes", Trustees Doylen, Gillette and Jeffrey. Those voting "No", Trustees Barker, Habecker, and Newsom. The resultant vote was a tie. Mayor Baudek commented that there are arguments on both sides, adding that a conservation easement on this approach to Estes Park is preferable to development, there are future returns if the property is owned by the Land Trust, and the Town could ask the EVLT for their support on certain Town issues. Mayor Baudek cast his vote in favor of the request, thus the EVLT funding contribution of $20,000 was approved. Concluding all agenda items, Mayor Baudek adjourned the meeting at 9:04 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk 'ILL November 22,2000 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE TOWN CLERK Will present the application and confirm the following: 0 The application was filed October 17, 2000 m The Town has received all necessary fees and hearing costs. El The applicant is filing as a Corporation 0 There is a police report with regard to the investigation of the applicant. O Status of T.I.P.S. Training: X Unscheduled Scheduled Completed (Date: ) MOTION: Move the Transfer Application filed by ROCKY MOUNTAIN DISCOUNT LIQUOR, INC., doing business as Rocky Mountain Discount Liquor for a Retail Liquor Store License be approved/denied. DR 8404 (05/98) Page 1 COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION COLORADO LIQUOR 1375 SHERMAN STREET OR 3.2% FERMENTED MALT BEVERAGE DENVER CO 80261 RETAIL LICENSE APPLICATION D NEW LICENSE Ef TRANSFER OF OWNERSHIP ~ LICENSE RENEWAL â€¢ ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN â€¢ APPLICANT MUST CHECK THE APPROPRIATE BOX(ES) â€¢ LOCAL LICENSE FEE $ â€¢ APPLICANT SHOULD OBTAIN A COPY OF THE COLORADO LIQUOR AND BEER CODE(Call 303-321-4164) DO NOT WRITE IN THIS SPACE 1. Applicant is applying as a [3 Individual El Corporation El Limited Liability Company D Partnership (includes Limited Liability and Husband and Wife Partnerships) El Association or Other 2. Name of Applicant(s) If partnership, list partners' names (at least two): if corporation, name of corporation Fein Number KOCKv Mount/lin. DI.%07?unt Liol,tor Inc. 84-/56 376 1 2a.Trade Ndme of Establishment (DBA) Slate Sales Tax No. Business Telephone Kocky Mounta:*41 13,0fount . \Clgl,lor 90-5/013-0000 (910)526-4-38' 3. Addressof Premises (specify exact location of premises) 3.50 U.)(ft Riverside Dr. RO. 13(0>2 3393 City r County State ZIP Code c5-tes Park \Ar-tmer CO 805) 7 4. Mailing Ad*ess (Number and Street) City or Town State ZIP Code C jame ) 5. If the premises currently have a liquor or beer license, you MUST answer the following questions: Present Trade Name of Establishment (DBA) Present State License No. Present Class of License Present Expiration Date *4:(.kM ty'1000,\-(Un. 06(o,AnÂ¥ 1.14Â®t /0-95156 - 0000 kidd Ultuor 01-06- 01 ' SECTION A APFLLICATION FEES 1 LIAB ~ *SECTION D t.. h LIQUOR LICENSE FEES 2360 0 Late Renewal Application Fee................................$500.00 1940 12'Retail Liquor Store License (city) ........................ $202.50 2300 D Application Fee for New License .............................. 650.00 1940 0 Retail Liquor Store License (county) .....................287.50 2300 0 Application Fee-New License Concurrent Review.... 750.00 1950, D Liquor Licensed Drugstore (city) ..........................202.50 2310 1* Application Fee for Transfer of Ownership ............... 650.00 1950 0 Liquor Licensed Drugstore (county) .....................287.50 SECTION B 3.2% BEER LICENSE FEES 1960 0 Beer & Wine License (city)...................................326.25 2121 [3 Retail 3.256 Beer On Premises - (city) ...,...........,.,.... $71.25 1960 0 Beer & Wine License (county).............................. 411.25 2121 O Retail 3.236 Beer On Premises- (county) ...................92.50 1970 OH&R License Ocity Ocounty .........................475.00 2122 O Retail 3.2% Beer Off Premises - (city) ..............,.........71.25 1980 0 H&RLicense w/opt Prem El city El county......475.00 2122 0 Retail 3.2% Beer Off Premises - (county) ,....,,............92.50 1990 0 Club License m city Ilcounty ...........................283.75 2123 El Retail 3.2% Beer On/Off Premises - (city)..,,.,,,..,,,...,,71.25 2010 El Tavern License O city D county........................ 475.00 2123 2 Retail 3.2% Beer On/Off Premises - (county) ............. 92.50 2020 D Arts License O city O county.............................283.75 2030 El Racetrack License O city C]county....................475.00 SECTION C RELATED FEES AND PERMITS 2040 0 Optional Premises License m city C]county......475.00 2210-100 (999) m Retail Warehouse Storage Permit......................$75.00 1905 D Retail Gaming Tavern Lic O city O county........ 475.00 1980-100 (999) m Addition of Optional Premises to existing hotel/restaurant 1975 D Bmw-Pub License 725.00 $75.00 x Total Fee D Other 1970-750 (999) D Manager's Registration (Hotel & Restaurant) ... $75.00 No Fee C] 3.2% Beer On/Off Premises Only Delivery Permit 2010-750 (999) m Manager's Registration (Tavem). .... $75.00 . ~ No Fee D Retail Liquor Store Delivery Permit DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY LIABILITY INFORMATION 1 ' License Issued Through County City Industry Type License Account Number Liability Date (Expiration Date) FROM TO State City County Managers Reg -750 (999) 2180-100 (999) . 2190-100 (999) -750 (999) Cash Fund New License Cash Fund Translir LIcinge TOTAL 2300-100 2310-100 (999) (999) DA 8404 (05/98) Page 3 6. Is the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stock- Yes No holders or directors if a corporation) or manager under the age of twenty-one years? 0 0 7. Has the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation) or manager ever (in Colorado or any other state); (a) been denied an alcoholic beverage license? (b) had an alcoholic beverage license suspended or revoked? (c) had interest in another entity that had an alcoholic beverage license suspended or revoked? El N If you answered yes to 7a, b or c, explain in detail on a separate sheet. 8a. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the preceding two years? If "yes," explain in detail. Cl M 8b. Has a 3.2 beer license for the premises to be licensed been denied within the preceding one year? If "yes," explain in detail. Cl N 9. Are the premises to be licensed within 500 feet of any public or private school that meets compulsory education requirements of U M Colorado law, or the principal campus of any college, university or seminary? 10. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any m N current financial interest in said business including any loans to or from a licensee. 11. Does the Applicant, as listed on line 2 of this application, have legal possession of the premises for at least 1 year from the date that this license will be issued by virtue of ownership, lease or other arrangement? NO C Ownership M~ Lease 0 Other (Explain in De.tail) Hrk.q, 1-~year 5-moat Ufax U.7 1-tk lâ‚¬yr Opt\OA a. If leased, list name of landlord and tenant, and date of expiration, EXACTLY as they appear on the lease: Landlord Tenant Expires F,Dia\4 A. v)'vtÂ·-5-14 8 Air,9\0~1Â·er luellb ROCky Mo\Anta'~Â¢\ D(5(ount Uquor Inc. 3-31- 2001 Attach a diagram ~nd out|ine the area to be licensed (including dimensions) which shows the bars, brewery,4walls, partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11". (Doesn't have to be to scale) 12. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies), will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business. Attach a separate sheet if necessary. NAME DATE OF BIRTH FEIN OR SSN INTEREST Pke-miet Bank Attach copies of all notes and security instruments, and any written agreement, or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 13. Optional Premises or Hotel and Restaurant Licenses with Optional Premises Yes No A local ordinance or resolution authorizing optional premises has been adopted. 0 2 Number of separate Optional Premises areas requested. 14. Liquor Licensed Drug Store applicants, answer the following: (a) Does the applicant for a Liquor Licensed Drug Store have a license issued by the Colorado Board of Yes No Pharmacy? COPY MUST BE ATTACHED. U R' 15. Club Liquor License applicants answer the following and attach: (a) Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and Cl M not for pecuniary gain? (b) Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is O 2/ operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain? (c) How long has the club been incorporated? (d) How long has applicant occupied the premises (Three years required) to be licensed as a club? (Three years required) 16. Brew-Pub License Applicants answer the following: (a) Has the applicant received or applied for a Federal Brewers Notice? O BE' (Copy of notice or application must be attached) 17a. Name of Manager ttly\9 4)Al pcl.Ac- Date of Birth (If this is an application for a Hotel, Restaurant or Tavern License, the manager must also submit an Individual History Record (DR 8404-I). 02-19-61 17b. Does this manager act as the manager of, or have a financial interest in, any other liquor Â· Yes No licensed establishment in the State of Colorado? If yes, provide name, type of license and account number. C]M 18. Tax Distraint Information. Does the applicant or any other person listed on this application and including its partners, officers, Yes No directors, stockholders, members (LLC) or managing members (LLC) and any other persons with a 10% or greater financial interest in the applicant currently have an outstanding tax distraint issued to them by the Colorado Department of Revenue? If yes, provide an explanation and include copies of any payment agreements. N + DR 8404 (05/98) Page 4 19. If applicant is a corporation, partnership, association or a limited liability company, it is required to list by position all officers and directors, general partners, managing members, all stockholders, partners (including limited partners) and members who have a 10% or greater financial interest in the applicant. All persons listed here or by attachment must submit and attach a DR 8404-1 (Individual History Record) and provide fingerprint cards to their local licensing authority. NAME HOME ADDRESS, CITY & STATE DATE OF POSITION % OWNED BIRTH 4 HYH .Part. 189\ E. Berrv PL. Allyora. Co. 90(99 02-101- 61 Pks-ident 900 1 Dnin, 9 Yo BrL 1%20 -9. 14\\euixxi DÂ¥. Aurora- 'Co.200\5 08-26Â·69 5ECittary 10% Additional Documents to be submitted by type of entity ~ CORPORATION ~ Cert. of Incorp. El Cert. of Good Standing (if more than 2 yrs. old) ~ Cert. of Auth. (if a foreign corp.) ~ PARTNERSHIP D Partnership Agreement (General or Limited) ~ Husband and Wife partnership (no written agreement) ~ LIMITED LIABILITY COMPANY EJ Articles of Organization El Cert. of Authority (if foreign company) El Operating Agrmt. ~ ASSOCIATION OR OTHER Attach copy of agreements creating association or relationship between the parties Registered Agent (if applicable) Address for Service * OATH OF APPLICANT - I I declare under penalty of perjury in the second degree that this application and all atthchments are'true; torrect, and complete to the best of my knowledge. I also acknowledge that it is my responsibility and the responsibility of my agents apd'employees to comply with the provisions of the Colorado Liquor or Beer Code which affect my license. Authorized Signature Title Date 2Â£-r-7â€¢- P T) 1 -~*1* 6 1â‚¬4*3- 11-ejident 1 0 - m - DO REPORT AND APPROVAL OF LOCAL LICENSING AUTHORITY (CITY/COUNTY) < Date application fned with local authority Date of local authority hearing (for new license applicants; cannot be less 06Â·44 /7, R.000 than 30 days from date of application 12-47-311 (1)) C.R.S. Each person required to file DR 8404-I: Yes No a. Has been fingerprinted m El b. Background investigation and NCIC and CCIC check for outstanding warrants conducted mm c. The liquor licensed premises is ready for occupancy and has been inspected by the Local Licensing Authority. 00 If "no", the building will be completed and ready for inspection by (date) The foregoing application has been examined; and the premises, business to be conducted, and characterof the applicant are satisfactory. We do report that such license, if granted, will meetthe reasonable requirementsof the neighborhood andthedesiresof theadult inhabitants, and will coniply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authority for Telephone Number m TOWN, CITY I~ COUNTY Signature Title Date Signature (attest) Title Date If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissionersandtheclerk totheboard. I f, byordinance or otherwise, the local licensing authority is someother official, then such approval should be given by such official. ~* 44* TOWN OF ESTES PARK ~*~A21â„¢4-i,33Â¢ 0 Arpf:..#* '04.>.4Â·2,7 #*IyE#49Zf' Â«i~Â»464 ~.,~4 pe.--- Â·---/'e--,erÂ»55,Â·'*t Q'u?JÂ¥ , 9Â¥ -/4.1-Â·td*tiÂ«*4< 47\~t~ 1,~<wfaildF*VeL--~.1~*~:R~+ 3 74-*#32Â»,-..-' --Â·'-,-6-r,-s...81 '.42*r f.,/3#k>444 9?9}p'~%'-rf*Â¥ -m:~-c - - Â·Al Â·*1. 1 *rvf,00412<3.Â·CE:Ap:p,a:Mer .1-2 - ta- U.,34>42#3**6*tail-M-. // {r tiv LX,19Â·041,44 ' / A A November 27,2000 To: Mayor Baudek Town Trustees From: Randy Repola 4~~ Re: 2001 Pay plan The Pay Plan recommendation for Budget Year 2001 is submitted for your consideration. In order to fulfill the Town's vision and mission, it is important to maintain a high quality work force. Therefore, in the interest of keeping good employees, and attracting quality applicants for current and future openings, a two-part proposal is offered. Part one is implementation of the Compensation Study and adoption of a Compensation Policy. Part two provides for a small merit pool to reward superior performance during 2000. I. Compensation Study Per Town policy our pay plan is "reviewed periodically to (1) determine the adequacy of existing pay rates to reflect cost of living changes and other influencing factors, and (2) take into account any pertinent changes in responsibilities or qualifications that may impact the classification of a job." The last independent compensation study was conducted in 1994. During 2000, staff selected Public Sector Consultants to conduct a thorough review of the Town's pay plan. The review included identifying the appropriate market cities for comparison, reviewing forty benchmark positions, establishing relational linkages for non-benchmark positions, establishing a permanent pay structure and determination of a cost of housing factor to be applied to comparison cities. lit tp://www.estes net.coin (970) 586-5331 â€¢ RO. 13OX 1200 Â· 170 MAC GREGOR AVENUE â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 586-28-1 6 A. Adjustments Implementation of the pay plan can be done at varying rates. Currently, positions are assigned a pay grade based on past pay studies. Over time, an individual progresses through the pay grade by way of merit increases. Therefore, the individual is at a certain percentage of the pay grade due to merit increases. The table below itemizes the costs associated with placing employees in the proposed pay plan at their current percent of grade (100%) or at varying fractions as listed. The pay plan proposal includes a cost of living adjustment of 3.8% for the Denver/Boulder area as reported by the U.S. Department of Labor Bureau of Labor Statistics. Percent of Current Placement Cost over 2000 Payroll 100% $616,680 85% $514,801 75% $446,881 65% $378,962 50% $257,074 The Pay Plan Team recommends that all salaries be adjusted to the minimum of the ranges proposed in the new plan. Then place each employee at 75% of his/her current placement in range as determined by experience and longevity. This strategy provides for a fair method of determining placement for all employees and allows for future advancement based on superior performance. Cost: $446,881 B. Compensation policy In order to establish a standard for setting pay both now and in the future, the following Compensation Policy is proposed. The policy establishes criteria for selecting comparison markets, includes a housing factor, and sets a standard annual cost of living adjustment. In addition, the policy directs that in the event that market adjustments are necessary, they will be made during the year. This allows the Town to adjust salaries to be current with our comparison market. 2 Proposed Compensation Policy "The Town of Estes Park will annually compare its salaries to market data in an effort to maintain a competitive salary structure. Furthermore, adjustments to salaries and pay grades will adhere to this policy. For all positions excluding Light and Power positions, salaries will be compared annually to a market consisting of Colorado cities and towns that are providing similar services and have a population of 15,000 to 20,000 residents. Light and Power salaries will be compared to a market consisting ofColorado cities and towns that operate a power or electric utility, and when possible, have a population of 15,000 to 20,000 residents. Comparisons will include afactor to account for diferences in housing prices, Median housing prices willbeused forthecurrentormostrecent yearfor Estes Parkandthe comparison municipalities. In order to avoid lagging behind the comparison cities and towns, adjustments will be made following the market comparison. Adjustments as indicated by the market study will be made by the end of September of each year. A Cost of Living Adjustment (COLA) as indicated by the Denver-Boulder Consumer Price Index (CPI) as reported by the Department of Labor, will be applied to the first pay period ofthefollowing year. The COLAwill be applied to all positions within the Town of Estes Park. All adjustments will be made contingent upon available funding" II. Merit The Town's current "Pay Philosophy" is based on a "merit" compensation system. Therefore, employees set goals in early 2000 with the understanding that accomplishment of those goals and above average performance in measured areas would make them eligible for a merit increase. In the 2000 budget, 4.5% of payroll was allocated for merit increases for 1999 performance. The Mountain States Employers Council estimates that the average wage increase along the Colorado Front Range will be 4.8% at the end of 2000. Due to the changes anticipated in the pay structure, a smaller merit pool is proposed for the 2001 payroll. Staff requests 1.5% ofthe 2001 payroll tobe awarded for superior performance during 2000. A maximum merit award of 2% will be permitted, however departments will be limited to a budget of 1.5% of their respective payrolls. These merit increases will be in addition to any adjustments caused by implementation ofthe new pay plan. 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