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Home My WebLink AboutPACKET Town Board 2000-02-08:t '. Prepared 2/03/00 . Revised 2/04/00 --___+ Revised 2/08/00 The Mission of the Town of Estes Park is to plan and provide reliable, high- value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 8,2000 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT CALENDAR: 1. Town Board Minutes dated January 25,2000. 2. Bills. 3. Committee Minutes: A. Community Development, January 27,2000: Special Events: 1. Standard Horse Show Agreements: International Arabian Cutting Horse Assn., and Colorado Arabian Horse Club). Fairqrounds Expenses: 2. Stall Mats, $5,987.00 3. Chutes & Pens, $37,742.30 4. Electrical Upgrade, Phase 111, $27,300. B. Public Safety, February 3,2000: Police Dept. 1. Remodel, Phase Ill, $29,146.00 2. Purchase 2 Vehicles, $39,428.00. 4. Estes Park Planning Commission, January 18, 2000 (acknowledgement only). 5. Estes Valley Planning Commission, November 18, 1999 and January 18, 2000 (acknowledgement only). 6. Board of Adjustment, February 1, 2000 (acknowledgement only). 1 Continued W . 7. Resolution #2-00 - Intent to Annex Mary's Lake Lodge Addition - Declare this Resolution void pending formal annexation of Kiowa Ridge Addn. 8. Resolution #4-00 - Northern Colorado Water Conservancy District Renewal of Temporary Use Permit. 2. ACTION ITEMS: 1. "Dial-A-Ride" Transportation to Loveland/Ft. Collins - Approval of $6,000 Budget Expenditure (Community Development Comm. 1/27/00). 2. Portion of Parking Lot #2 (El Centro Complex) - Request to Remove Liquor Service to Leased Portion of Property - Thomas Reznik/Managing Member, Sierra Ricca, LLC. 3. Stanley Hall Preservation Project: Contract with Aller-Lingle Architects/Bruce McMillan Architects (Team) - Approval. 4. Final Plat, The Reserve, Second Filing, Nordic Construction & Development, Inc./Applicant: A. Mayor - Open Public Hearing. B. Staff Report. C. Public Testimony. D. Mayor - Close Public Hearing. E. Motion. 5. Amended Plat of Lots 2 & 3, Beaver Point: Third Addition, Jack I Williams/Applicant - Continue to March 14, 2000. 6. Special Review #00-01 for Lot 1, Mountain Man Subdivision, Gisela , Grueff & Mike Whipp/Applicants - Continue to March 14, 2000. 7. Kiowa Ridge Annexation and Final Plat, William Van Horn, Bill & Donna Pike, Robert Koehler/Applicants: A. Mayor- Open Public Hearing. B. Staff Report. C. Public Testimony. D. Mayor - Close Public Hearing. ----+ E. Motion: 1. Annexation Resolution #6-00 2. Annexation Ordinance #1-00 - 3. Zoning Ordinance #2-00 4. Annexation Agreement 2 Continued 5. Final Plat. 8. (A) Resolution #5-00 - Setting April 4, 2000 for Regular Municipal Election to elect a Mayor and four Trustees. (B) Intergovernmental Agreement with Larimer County for rental of Election Equipment. 3. TOWN ADMINISTRATOR'S REPORT: A. Presentation of Year 2000 Organizational Chart. 4. EXECUTIVE SESSION: A. Motion to enter Executive Session to: (1) receive Litigation Report from Town Attorney White, and-+ (2) Personnel Discussions. B. Motion to adjourn public meeting. 3 - Town of Estes Park, Larimer County, Colorado, January 25,2000 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 25th day of January, 2000. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette George J. Hix Lori Jeffrey Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: John Baudek, Trustee Mayor Dekker called the meeting to order at 7:00 p.m. and Jo Adams/President, Rooftop Rodeo Committee, presented a reimbursement check ($12,500) as contained in the Memorandum of Understanding (for Rooftop Rodeo support events) dated January 23, 1996 between Top Hands Organization, Inc. and the Town. PUBLIC COMMENT Patrick Cipolla noted his reservations with the proposed IGA with Larimer County for the Estes Valley Development Code (affected neighborhoods, not the Board of Trustees, should make rezoning decisions, and the Estes Valley Board of Adjustment should be a separate entity). Attorney White commented that citizens have a constitutional right to request property be rezoned, and with the EVDC, property either inside or outside Town limits will have the same zoning. Barbara Turner reviewed conditions of the Lone Tree Partnership Promissory Note and requested copies of their statements showing the difference between the maximum rent and the actual rent for March '98 and March '99. Staff will accommodate the request. TOWN BOARD COMMENTS Trustee Jeffrey reported on the first Trustee Outreach meeting where Trustee Hix and she met residents in the home of Mr. and Mrs. Robert Young in Black Canyon Hills. Appreciation was expressed to the hosts and the League of Women Voters. 1. CONSENT CALENDAR: 1. Town Board Minutes dated January 11, 2000. 2. Bills. 3. Committee Minutes: A. Public Works, January 20,2000 1. Scope of Services for Water Dept. Financial Plan & Water Tap Fee Study. 2. Scope of Services for Water Dept. System Upgrade Study. 3. Scope of Services & Bid Construction for Lake Estes Trail, Final Phase (Mall Road). 4. Resolution #2-00 - Intent to Annex Resolution - Mary's Lake Lodge Addition, refer to Planning Commission. Board of Trustees - January 25,2000 - Page 2 It was moved and seconded (HbdDoylen) the consent calendar be approved, and it passed unanimously with those present. 2. ACTION ITEMS: 1. TREE BOARD - ANNUAL REPORT. Tree Board Members Alice Gray and Dan Speedlin represented the Tree Board and reviewed all events that occurred during 1999. Mayor Dekker applauded the efforts of the Tree Board. 2. INTERGOVERNMENTAL GOVERNMENT AGREEMENT WITH LARIMER COUNTY FOR THE ESTES VALLEY DEVELOPMENT CODE. As directed during the Town Board Work Session held January 11'h, Town Attorney White presented a final copy of the IGA for approval. Director Stamey confirmed the County will review the IGA on 2/1/00, and it does include the Commissioners' comments: A. Section IV - Estes Valley Board of Adjustment. The membership of the EVBOA is being proposed with 5 members: 3/Town-appointed, and 2/County-appointed. Trustee Barker reiterated his concern that the EVBOA should include Town Board members as they represent their constituents. It was moved and seconded (Doylen/Gillette) Section IV be approved, and it passed by the following votes: Those voting "Yes" Trustees Doylen, Gillette, Hix and Jeffrey. Those voting "No" Trustee Barker. Those 'Absent" Trustee Baudek. B. Remaining Sections of IGA. It was moved and seconded (Doylen/Hix) the remaining sections of the IGA be approved, and it passed unanimously with those present. 3. STANLEY HALL PRESERVATION PROJECT: CONTRACT WITH ALLER- LINGLE ARCHITECTS/BRUCE MCMILLAN ARCHITECTS (TEAM). This item was continued to February 8,2000. 4. 1999 CARRY-OVER RESOLUTION #3-00. Finance Officer Vavra submitted and reviewed said Resolution affecting the General, Museum, Conference Center, Conservation Trust, Special Events, Senior Center Fund, Light & Power, Water, and Fleet Maintenance Funds ($2,543,943.00). It was moved and seconded (Hix/Barker) Resolution #3-00 be approved, and it passed unanimously with those present. 3. TOWN ADMINISTRATOR'S REPORT: A. The year-to-date (November) Sales Tax Report indicates a 5.17% increase in sales tax revenues, with $200,000 more revenue collected than estimated for the budget year. B. The State Historical Society has approved a grant in the amount of $341,289 for the restoration of the Fall River Hydro Plant. The Town's match is $227,526 for a total project amount of $568,815. Special recognition was awarded to Mike Mangelsen and Betty Kilsdonk. There being no further business, it was moved and seconded (Gillette/Barker) the meeting be adjourned at 7:35 p.m., and it passed unanimously with those present. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk SMADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 27,2000 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27th day of January, 2000. Present: Chairman Barker, Trustees Doylen and Gillette Attending: All Absent: None Also Attending: Town Administrator Widmer, Directors Hinze, Kilsdonk, Pickering, and Stamey, Advertising Manager Marsh, Deputy Town Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. 1. CHAMBER RESORT ASSOCIATION (CRA) a. No report. 2. COMMUNITY DEVELOPMENT a. Development Review Fee. Director Stamey presented a Development Review Fee Schedule for Year 2000 noting that current development application fees are substantially inadequate to recover public costs associated with development review. A comparison of the development review fees from Estes Park, Larimer County, Ft. Collins, and Loveland was presented. Chairman Barker directed staff to determine the actual development review fees and present a follow-up report in April. Staff will track current projects and review larger projects in 1999 to establish actual project costs. b. 1999 Year End Report. Director Stamey presented the 1999 year end report containing totals for annexations, subdivision plats, development plans, amended development plans, special reviews, study sessions, meetings, and public hearings. Code enforcement violations/complaints and customer survey feedback were also reviewed. c. Request for Transportation Funding. Margie Greenlee, Transportation Chair for Estes Valley Services Coalition, Inc. . Â· reported that federal funds have been redistributed for the year 2000 and an additional $6,000 has been allocated for services to Estes Park if the local community can match $6,000. The need for local BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Community Development Committee - January 27,2000 - Page 2 matching funds is a requirement of the 5311 grant monies. The Estes Valley Services Coalition requests that the Town of Estes Park designate $6,000 for year 2000 to facilitate transportation two days per week between Estes Park and Loveland. It was recommended that $6,000 be designated for the year 2000 as presented with Trustee Doylen expressing concerns and opposition. Chairman Barker requested detailed utilization statistics from the Estes Valley Services Coalition, Inc. 3. MARKETING a. Advertising Report. Manager Marsh updated the Committee on the overall requests for information, collateral distribution, and current work in progress. b. Conference Center Report. Director Pickering updated the Committee on the year 2000 bookings for the Estes Park Conference Center. 4. MUSEUM/SENIOR CENTER a. Senior Center Monthly Report: Jody Thompson, Senior Center Director, updated the Committee on volunteer recognition, Special Transit, Kinney Memorial Foundation gift, Heritage Garden, meals, activities, and the annual meeting. b. Museum Monthly Report: Director Kilsdonk updated the Committee on events, exhibits, History Camp 2000, Conservation Project Support Grant, attendance, recent acquisition. 5. SPECIAL EVENTS a. Contracts: Director Hinze presented the following: International Arabian Cutting Horse Association, June 27-29, 2000; Colorado Horse Club, July 2-4, 2000. The Committee recommends approvhl of the contracts as presented. c. Budget Expense Requests: Stall Mats. Director Hinze requested purchase of 100 stall mats to assist in stall maintenance for 40 additional stalls. The Committee recommends approval for the purchase of 100 stall mats for $5,987. Rodeo Chutes and Pens. Jo Adams, President of the Rooftop Rodeo Committee presented bids to replace the Rodeo chutes and MADFORD MILISHING Co. RECORD OF PROCEEDINGS Community Development Committee - January 27,2000 - Page 3 pens. Bids were received from W W Livestock Systems ($37,742.30) and Country General ($46,812); $35,000 has been budgeted for the project. The Committee recommended approval of the contract to W W Livestock Systems for $37,742.30. The budgeted amount will be adjusted to cover the deficiency. Electric Upgrade - Phase 111. Director Hinze presented the Scope of Work from Estes Valley Electric, Inc. to complete the Phase 111 upgrade at the fairgrounds. The cost of this phase is $27,300. The Committee recommends approval of the Scope of Work from Estes Valley Electric, Inc. as presented. There being no further business, Chairman Barker adjourned the meeting at 10:00 a.m. 3â‚¬vaRL ArL~kabKI, Rebecca van Deutekom, Deputy Town Clerk BRAPFOROPUILISHINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 3,2000 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 3rd day of February, 2000. Present: George Hix, Chairman, John Baudek, Stephen Gillette Attending: All Absent: None Also Attending: Assistant Town Administrator Repola, Deputy Chief Filsinger, Fire Chief Dorman, Deputy Town Clerk van Deutekom Chairman Hix called the meeting to order at 8:00 a.m. POLICE DEPARTMENT Construction Remodel Update: Deputy Chief Filsinger presented price estimates to complete Phase Ill of the remodel project, $29,146. The Committee recommends approval of Phase 111 of the Police Department remodel for a budget expenditure of $29,146. Vehicle Replacement - Approval. Deputy Chief Filsinger reported that G- 98A and G-72 will be within vehicle replacement parameters by mid-year 2000. Bids to replace both vehicles were received from the following: Ferrero Auto Center $39,428 Pro-Chrysler Plymouth Jeep $42,191.32 Estes Park Auto Mall $42,974 The Committee recommends approval to purchase two new Jeep Cherokee Police Vehicles from Ferrero Auto Center for a combined price of $39,428. FIRE DEPARTMENT Training: Fire Chief Dorman updated the Committee on the Estes Park Volunteer Fire Department 2000 training schedule. South Lane Fire Report: Fire Chief Dorman updated the Committee on the residential house fire on South Lane. BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Public Safety Committee - February 3,2000 - Page 2 REPORTS Colorado Public Safety Partnership: Assistant Town Administrator Repola reported that the Colorado Department of Public Safety has formed the Colorado Public Safety Partnership aimed at assisting communities with safety issues. Organized teams identified 4 priorities to address in 2000 covering school safety issues and gun violence. Trustee Baudek directed Fire Chief Dorman to provide suggested improvements to enhance fire equipment access to the mobile home park at the March meeting. Fire Chief Dorman reported the following promotions within the Fire Department: Jon Landkamer, Mark Igel, and Ron Weakland were promoted to Lieutenant. Bo Winslow was promoted to Captain. There being no further business, Chairman Hix adjourned the meeting at 8:25 a.m. 347Â¥* gkullo,u Rebecca van Deutekom, Deputy Town Clerk BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Regular Meeting of the Estes Park Planning Commission January 18, 2000, 1:30 p.m. Board Room (Room 130), Estes Park Municipal Building Commission: Chair Al Sager, Commissioners Harriet Burgess, Margaret Clark, Alma Hix, Edward Pohl and David Thomas Attending: All Also Attending: Trustee Liaison G. Hix, Directory Stamey, Town Attorney White, Senior Planner Joseph, and Recording Secretary Wheatley Absent: None Chair Sager called the meeting to order at 1:30 p.m. 1. MINUTES of the December 21, 1999 meeting were approved with the following corrections: a. Page 2 - Place period after "community", delete "and it" and add "The motion.." b. Page 3 - Change "There were no public comments" to'There was no public comment." c. Page 4 - Change "Lot 46B and Lot 43 will maintain the respective driveways" to "The owners of Lot 46B and Lot 46A will provide for the maintenance of the respective driveways." d. Page 5 - Delete the word "cross" from #5. 2. ELECTION OF OFFICERS FOR 2000 It was moved and seconded (Thomas/Pohl) to nominate Al Sager as Chair. There being no further nominations, Al Sager was declared Chairman of the Estes Park Planning Commission. Commissioner Pohl acknowledged Al Sagers 26 years of service to the Commission. It was moved and seconded (Hix/Clark) to nominate Ed Pohl as Vice Chair. There being no further nominations, Ed Pohl was declared Vice Chairman of the Estes Park Planning Commission. The Community Development Secretary or designee was appointed as Recording Secretary. 3. SPECIAL REVIEW a. Special Review 00-01, Lot 1, Mountain Man Subdivision, Gisela Grueff and Mike Whipp/Applicants. Paul Kochevar, representing the applicants, reviewed the Statement of Intent. Senior Planner Joseph reviewed the Staff Recommendations. Public Comment: Julie Lamy - Questioned the sale price and square footage for the condominiums. This information was not available. Board Directions: Suggestion to curb and plant end islands in the parking area if snow removal would allow for it. A description of the fagade facing the east was requested, which Dennis Reinke, architect, then provided. The buildings are to have a sandstone base with wood and buff-colored stucco and gray roof. The trim color may be green. The east elevation of the east building BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 18, 2000 Page 2 will provide a large gable end with windows and a public entrance. Elevation drawing should coincide with the floor plan. Building on the east should be labeled as Building "B". Revised architectural plans must be provided prior to Town Board action. It was moved and seconded (Burgess/Hix) that the Special Review 00- 01, Lot 1, Mountain Man Subdivision, be recommended for approval with the following conditions, and it passed unanimously. 1. All requirements identified in the Public Works memo dated January 5, 2000, shall be met. 2. All replacement of improvements within the public ROW or public easements shall be designed to match existing streetscape improvements in the selection of materials and in the design of the improvements. Town Public Works Department shall review and accept detailed construction plans for these improvements prior to issuance of a building permit. 3. The developer shall be responsible to repair and replace existing plantings and irrigation lines along the riverwalk where new building entrances are located. 4. The proposed sewer connection is shown cutting through an existing street tree. This shall be avoided. Utility work for Lot 1 and Lot 2 shall be coordinated, including a common CDOT utility permit. Construction Plans shall be approved by Public Works priorto Town Board approval. 5. Provisions for carrying the parking area runoff and roof drains to the river without interfering with pedestrian circulation shall be provided. 6. Parking lot lighting and any exterior lighting shall utilize shielded cut off fixtures that prevent off-site glare. Exterior lighting plans shall be added to the plan. 7. The following notes shall be added to the plan: Any outside trash storage shall be secured against bears. The Developer shall be responsible for erosion control as required to prevent the discharge or erosion of soil or fill material into the river. Approval of this plan does not authorize any construction activity in the river. 8. Creation of condominium ownerships after February 1, 2000, shall be subject to the new Estes Valley Development Code. 9. Asphalt paving should be added to the plan. 10. Requests noted in the Estes Park Sanitation memo dated January 12, 2000, shall be met. 11. Developer shall comply with the requirements noted in the Chief Building Official's memo dated January 10, 2000. 12. Architectural building plans including elevations with materials and colors noted shall be revised and available prior to Town Board. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 18,2000 Page 3 13. The two driveways shall be labeled with directional signage (In and Out). 4. SUBDIVISIONS a. Preliminary Plat and Final Plat, Pawnee Meadow Subdivision, Scott Miller/Applicant. Paul Kochevar, representing the applicant, reviewed the two plats. This is a new Preliminary Plat rather than a revision of the one earlier approved and the term "Revised" will be removed from the plat. The term "conservation easement" will be converted to "wetlands" on the Preliminary Plat. Director Stamey gave an overview of the two plats. Discussion of the road development followed. Temporary road easement on Lot 6 should be identified. Mr. Kochevar requested a continuance to the February meeting to prepare an updated Preliminary Plat and Final Plat for Pawnee Meadow. Public Comment: Ed McKinney - Noted the street section in lower left corner of the Preliminary Plat is offset in the right of way. Questioned the time limitation for approved Preliminary Plat. Teddie Haines - Property owner to the north. Inquired about fences in the outlots. Mr. Kochevar responded that the perimeter fences may stay but no fences would be allowed along interior lot lines in the wetlands. He also indicated the location of the hammerhead and advised that the aspen grove by the westerly ROW is to be preserved. The post office uses 16 box clusters which should accommodate those in the area. Rollie Hinze - Adjacent property owner. Questioned road ROW. Is opposed to the road and increased traffic. Senior Planner Joseph indicated the preliminary road design, which included islands to preserve trees, will help discourage high speeds. It was moved and seconded (Pohl/Burgess) to continue the Preliminary Plat and Final Plat of Pawnee Meadow Subdivision to the February meeting, and it passed unanimously. b. Preliminary Plat, Tracts 43 & 46, Fall River Addition, Charles Franklin Hix, Jr. Trus#Applicant. Based on the applicant's request, it was moved and seconded (Thomas/Clark) to continue the Preliminary Plat, Tracts 43 & 46, Fall River Addition to the February meeting, and it passed unanimously with one abstention by Commissioner Hix. c. Amended Plat, Lots lA & 2A, Amended Plat of Lots 1 & 2, Tiny Town Subdivision, Gary Mitchell/Applicant. It was noted that this item had been withdrawn from the agenda by the applicant. d. Amended Plat, Lots 2 & 3, Beaver Point Third Addition, Jack Williams/Applicant. Paul Kochevar from Estes Park Surveyors presented the request. Senior Planner Joseph reviewed staff recommendations. It was moved and seconded (HixfThomas) that the Amended Plat, Lots 2 & 3, Beaver Point Third Addition, be recommended for BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Estes Park Planning Commission - January 18, 2000 Page 4 approval with the following conditions, and it passed unanimously. 1. The utility easement along the south property line shall be completely described. 2. The vacated utility easements along the former lot line should be shown and labeled as vacated with this plat. e. Amended Plat, Lot 11A, Amended Plat of Lots 11,12 & 13, Park Entrance Estates, Janice Larkin/Applicant. Based on the applicant's request, it was moved and seconded (Thomas/Clark) to continue the Amended Plat, Lot 11A, Park Entrance Estates, to the February meeting, and it passed unanimously. f. Amended Plat, Lot 1, Mount View Park and a portion of Meyer's Addition, Black Canyon Inn, James Sloan/Applicant. Based on the applicant's request, it was moved and seconded (HiWBurgess) to continue the Amended Plat, Lot 1, Mount View Park and a portion of Meyer's Addition, to the February meeting, and it passed unanimously. 5. DEVELOPMENT PLANS a. Development Plan 00-03, Lot 1, Mount View Park and a portion of Meyer's Addition, Black Canyon Inn, James Sloan/Applicant. Paul Kochevar represented the applicant, Jim Sloan, who was also present. Mr. Kochevar presented the revised application, which only requested approval of a development plan amendment to construct the one building that had been approved by the Board of Adjustment. Senior Planner Joseph reviewed the late revision and advised it was staff's recommendation to allow the construction of this building with the conditions of the variance that was granted. Public Comment: Bob Dern, representing church leaders of St. Bartholomew's Church, indicated their full support of the proposal. It was moved and seconded (Hix/Clark) that Development Plan 00- 03, Lot 1, Mount View Park and a portion of Meyer's Addition, be approved with the conditions of the Board of Adjustment variance being applied, and it passed unanimously. b. Development Plan 00-02, Lot 8, Amended Plat of Lots 6, 7&8 of Pine River Subdivision, Dennis Reinke/Applicant. Paul Kochevar represented the applicant and reviewed the Statement of Intent. Senior Planner Joseph reviewed the staff report with recommendations. It was moved and seconded (Thomas/Pohl) that Development Plan 00-02, Lot 8, Pine River Subdivision, be approved with the following conditions and it passed unanimously. 1. The applicant shall resolve ISO calculations with the Fire Chief. 2. The following notes shall be added to the plan: eRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 18, 2000 Page 5 (a) Outside trash storage shall be secured against bears. (b) The Developer shall be responsible for erosion control as required to prevent the discharge or erosion of soil or fill material into the river. (c) Approval of this plan does not authorize any construction activity in the river. 3. Note be added to the plan to reflect the future use of the future expansion of the building. 4. Developer shall comply with the requirements noted in the Chief Building Official's memo dated January 10, 2000. 5. Remove Note #7 from the plan per Town Attorney's memo dated January 7,2000. c. Development Plan 00-01, Lot 1, Davis Subdivision, Griffith Storage Units, Harvey and Dale Griffith/Applicants. John Spooner from Van Horn Engineering represented the applicants. Senior Planner Joseph reviewed the Staff Report and noted that Item 1 and 4 could be deleted from the recommendations. There was no public comment. It was moved and seconded (Thomas/Hix) that Development Plan 00-01, Lot 1, Davis Subdivision, be approved with the following conditions and it passed unanimously. 1. Lighting on the exterior of the buildings shall be shielded to eliminate any off-site glare, and the location of the lights be indicated on the plan. 2. A note shall be added to the plan prohibiting any outside storage. 3. All plantings shall be irrigated and maintained in good condition. 6. REPORTS - There were none. There being no further business, Chair Sager adjourned the meeting at 3:22 p.m. Al Sager, Chair Meribeth Wheatley, Recording Secretary BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Estes Valley Planning Commission November 18, 1999 Commission: Chair Wendell Amos, Commissioners William Baird, Joyce Kitchen, Cherie Pettyjohn, Edward Pohl, Al Sager and Dominick Taddonio Attending: Commissioners Amos, Kitchen, Pettyjohn, Pohl, Sager and Taddonio Absent: Commissioner Baird Also Attending Town: Director Stamey and Recording Secretary Wheatley County: Chief Planner Russell Legg Chair Amos called the Study Session to order at 10:03 a.m. 1. Minutes of the October 11,1999 meeting- It was moved and seconded (Sager/Pettyjohn) to approve the minutes as presented, and the motion passed unanimously with one absent. 2. Minutes of the October 18, 1999 meeting - It was moved and seconded (Sager/Pettyjohn) to approve the minutes with the following changes, and the motion passed unanimously with one absent. a. Page 6 - remove the asterisk after Pettyjohn on line 2. b. Page 18-Add, "Motion seconded by Commissioner Pohl." c. Page 17- Change Commissioner Kitchen's vote to "yes" in first paragraph. d. Page 1 - Change the square footage to 625 from 650. e. Page 4 - Reword Chief Planner Legg's comment under Short Term Rentals. f. Page 21 - Change Wesley to Westley. g. Page 5 - Revise next to last paragraph to read, "Staff provided an estimate of 77 forthe number of remaining properties fronting wetlands that have not yet been developed." h. Page 18- Add to Commissioners' comments Commissioner Pettyjohn's reservations and Commissioner Taddonio's additional comments. Commissioner Sager noted that the only changes made by the Joint Boards to the Planning Commission's recommendation was on the Henry and Van Hom properties. CommissionerTaddonio indicated a critique of the last 22 months would be appropriate. Waiting until the end to hold the public hearings was not productive and public input should have occurred earlier. The public would have been more aware of the current stage of code development. The intensity of the last two weeks should have been in the earlier months. More hivolvement in the development of the process would have helped him understand the problems earlier. s Those involved in the Comprehensive Plan process commented that the intensity began five years ago with the neighborhood workshops. There was a three-year process of public engagement with the culmination being the development of the Code. Chief Planner Legg commented that more time could always be spent on public input; however, at some point the Code document must be put together by a professional consultant for review because of all the legalities involved. BRADFOROPUBLISHING COÂ· RECORD OF PROCEEDINGS Estes Valley Planning Commission - November 18,1999 Page 2 Commissioner Pettyjohn commented that some were confused about the public hearing schedule; however, the public announcements only specified the one day for public hearing. Director Stamey reported that the Estes Valley Development Code and Official Zoning Map will become effective February 1, 2000. Currently the Town and County are working on the Intergovernmental Agreement (IGA). Part of that agreement will allow for an additional planning staff person to begin after the first of the year. The details regarding the Estes Valley Board of Adjustment will also be outlined in the IGA. Both Director Stamey and Chief Planner Legg have had discussions with certain individuals regarding their land use and zoning designations. It is anticipated that some will use the provision to request a change in their zoning during the first year. The next meeting will be a study session in January. Commissioner Pohl suggested a full-day retreat. The January agenda will include election of officers, work times and a briefing on the IGA. Commissioner Taddonio noted he would not be available the first week of January. The revised bylaws will be distributed in the next week (afterTown Board approval). The Adopted Version of the Code and revised Zoning Map will be distributed as soon as possible. The Commission was advised to keep their resource maps that were included with the Draft Code. There being no further business, Chair Amos adjourned the meeting at 11:02 a.m. Meribeth Wheatley, Recording Secretary BRADFORDPUBLISHING CO. RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Planning Commission January 18, 2000, 8:00 a.m. Board Room (Room 130), Estes Park Municipal Building Commission: Chair Wendell Amos, Commissioners William Baird, Joyce Kitchen, Cherie Pettyjohn, Edward Pohl, Al Sager and Dominick Taddonio Attending: All Also Attending: Director Stamey and Recording Secretary Wheatley Absent: None Chair Amos called the meeting to order at 8:00 a.m. 1. MINUTES of the November 18, 1999 meeting were approved as presented. 2. PUBLIC COMMENT: There was none. 3. ELECTION OF OFFICERS It was moved and seconded (Sager/Baird) to nominate Ed Pohl as Chairman. There being no further nominations, Ed Pohl was declared Chairman of the Estes Valley Planning Commission for Year 2000. It was moved and seconded (Pettyjohn/Baird) to nominate Joyce Kitchen as Vice Chairman. There being no further nominations, Joyce Kitchen was declared Vice Chairman of the Estes Valley Planning Commission for Year 2000. The recording secretary will be an appointed representative of the Community Development Department. 4. REPORTS Director Stamey reported on the status of the IGA. Town Board will be reviewing the Agreement at the January 25,2000 meeting. A schedule of transition between Estes Park Planning Commission and Estes Valley Planning Commission was discussed. Director Stamey outlined the procedures for future submittals and review byÂ·the Commissioners. There being no further business, Chair Amos adjourned the meeting at 8:18 a.m. Wendell Amos, Chair Meribeth Wheatley, Recording Secretary BRADFOROPUBLISHING CO. RECORD OF PROCEEDINGS Regular Meeting of the Board of Adjustment February 1, 2000, 8:00 a.m. Board Room (Room 130), Estes Park Municipal Building Board: Chair John Baudek, Members Jeff Barker, Lori Jeffrey, Wayne Newsom and Al Sager Attending: Chair Baudek, Members Barker and Jeffrey Also Attending: Senior Planner Joseph, Chief Building Official Birchfield and Recording Secretary Wheatley Absent: Members Newsom and Sager Chair Baudek called the meeting to order at 8:03 a.m. MINUTES The minutes of the January 4,2000 meeting were accepted with the correction to delete #2 of staff recommendations for Black Canyon Inn, Meyer Addition. LOT 32A, WHITE MEADOW VIEW PLACE SUBDIVISION, APPLICANTS: LON KINNIE AND BILL & JAN HANKS - VARIANCE REQUEST TO ALLOW SIX TRANSFERRED DWELLING UNITS TO BE BUILT AS INDIVIDUAL FREE- STANDING UNITS. Senior Planner Joseph reviewed the Staff Report and noted #5 of staff recommendations could be deleted. Lon Kinnie represented the applicants and reviewed the proposal. The two houses to be painted will be done as soon as weather permits. The shed will be removed when construction begins on the new units. As the new units are appropriately sited and a specific plan was presented, it was moved and seconded (Barker/Jeffrey) to approve the variance request and to recommend to Town Board to revise the existing Development Agreement. The motion passed unanimously with two absent. LOT 3, MURPHY SUBDIVISION & PORTION OF LOT 20, LITTLE PROSPECT MOUNTAIN ADDITION, APPLICANT: TIM WRIGHT & DENISE OWENS - SETBACK VARIANCE REQUEST FROM SECTION 17.20.040 (b) 4. Senior Planner Joseph revised the Staff Report. Ross Stephen from Rocky Mountain Consultants represented the applicants. The proposal would eliminate four road accesses off Stanley Avenue with one new access off Prospect Avenue. The existing building fagade will be consistent with the new building. There was no public comment. If approved, the variance will be specific to the use of Senior Assisted Living. The plans indicate only one kitchen area for the entire building; there are no kitchens in the individual units. Due to the unique nature of this lot and other restrictions, It was moved and seconded (Barker/Jeffrey) to approve the variance request with the following conditions. The motion passed unanimously, with two absent. 1. The area between the driveway and the adjacent duplex shall be planted to provide an unbroken screen of evergreen trees and shrubs to provide a visual BRAC}FOROPUBLISHING.0. RECORD OF PROCEEDINGS Board of Adjustment February 1, 2000 Page 2 buffer that will compensate for reduction in the width of the parking setback. The evergreen trees shall be a minimum height of ten feet at the time of planting. 2. Lighting of the drive and parking area shall be carefully located so as to avoid any off-site glare into the property adjacent to the west. 3. All required Town Board approvals shall be obtained. 4. Variance is based on this specific proposed use and site plan as being presented here today in every detail including the use. UNIT 71, FALL RIVER VILLAGE MOBILE HOME PARK, APPLICANT: SHARON McCUTCHEN - REQUEST TO REPLACE A NON-CONFORMING STRUCTURE SECTIONS 17.16.040. 17.32.070, 17.36.010 (d) Chief Building Official Birchfield presented the Staff Report based on his letterto Ms. McCutchen dated January 24,2000. This is a zoning variance request only. The applicant is requesting permission to replace the burned trailer with anothertrailer in an illegal non-conforming mobile home park. Mobile homes require building permits and must comply with all regulations. Utilities must also meet current code. The application process had been expedited in order to assist Ms. McCutchen due to the tragedy. Pastor Dave Curry represented the applicant. There was no insurance on the trailer at the time of the fire and another 4 years of payments are still due on the burned trailer. If the existing trailer were to be repaired, a variance would not be needed. Board comments: Until the owner of the trailer park property makes some effort to bring the property into compliance, the Board is reluctant to approve a variance. A variance may not even be allowed without the land owner being represented. It is the Board's responsibility to follow the ordinances of the Town. The applicant commented that she will have to repair the current trailer. Chief Building Official Birchfield advised only those items restored will be required to be brought up to Code. With sincere regret and sympathy for Ms. McCutchen's situation, it was moved and seconded (Barker/Jeffrey) to deny the variance request. The motion passed unanimously with two absent. REPORTS None. There being no further business, Chair Baudek adjourned the meeting at 9:10 a.m. John Baudek, Chair Meribeth Wheatley, Recording Secretary RESOLUTION NO. 4-00 WHEREAS, the Town of Estes Park, Colorado (the "Town") contracts with the Northern Colorado Water Conservancy District (NCWCD) for 3 acre-foot units of Colorado-Big Thompson Project water; and WHEREAS, the Town desires to renew the Temporary Use Permit as contained in said Contract with NCWCD. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that: 1. The Board hereby declares its intention to submit an Application for the Renewal of a Temporary Use Permit for 3 acre-foot units of Colorado-Big Thompson Project water for the period terminating March 1, 2001. 2. The Board hereby authorizes Town officials and/or staff to file the necessary application with the Northern Colorado Water Conservancy District. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this day of ,2000. TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk .. DIAD/oâ€¢OPUâ€¢Li,HINGCO. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 27,2000 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27th day of January, 2000. Present: Chairman Barker, Trustees Doylen and Gillette Attending: All Absent: None Also Attending: Town Administrator Widmer, Directors Hinze, Kilsdonk, Pickering, and Stamey, Advertising Manager Marsh, Deputy Town Clerk van Deutekom .. Chairman Barker called the meeting to order at 8:00 a.m. 1. CHAMBER RESORTASSOCIATION (CRA) a. No report. c. Request for Transportation Funding. Margie Greenlee, Transportation Chair for Estes Valley Services Coalition, Inc. . reported that federal funds have been redistributed for the year 2000 and an additional $6,000 has been allocated for services to Estes Park if the local community can match $6,000. The need for local matching funds is a requirement of the 5311 grant monies. The Estes Valley Services Coalition requests that the Town of Estes Park designate $6,000 for year 2000 to facilitate transportation two days per week between Estes Park and Loveland. It was recommended that $6,000 be designated for the year 2000 as presented with Trustee Doylen expressing concerns and opposition. Chairman Barker requested detailed utilization statistics from the Estes Valley Services Coalition, Inc. MEMORANDUM To: The Community Development Committee Town of Estes Park Board of Trustees Amended February 3,2000 From: Margie Greenlee Transportation Chair for Estes Valley Community Services Coalition, Inc. Date: January 24,2000 Amended February 3,2000 Re: Transportation to Loveland and Fort Collins Background Estes Park has been a distinct part of the transportation plan within Larimer County for several years. The grant manager for federal funding was previously the County itself but was shifted to be the City of Fort Collins about three years ago. The old Dial-a-Ride van that had been used by the County offices in Estes Park was transferred to an alternate non-profit, Estes Park Medical Center. This van has been transporting Estes Park residents to Loveland and Fort Collins three Fridays per month. The riders of the van have expressed extreme gratitude that they can reach specialized medical services and other services within the front range. There has been six to ten people using the van and have been paying $ 4.00 round trip for the service. The driver has been an employee of TransFort and has been provided by them. TransFort is also providing the newer van recently being used. The remainder of the costs for the service has been paid through federal funds 5311. The 5311 funds have been redistributed for the year 2000. An additional $ 6000 has been allocated for services to Estes Park if the local community can raise a matching $ 6000. The need for local matching funds is a requirement of the 5311 grant monies. The actual cost for two days per week between Estes Park and Loveland is $ 17,000. Proposal TransFort is willing to contract with COLT, City of Loveland Transportation. The transportation manager for Loveland would then be able to provide services to and from Estes Park two days per week. The bus would be able to bring riders up to Estes in the mornings and return them to Loveland in the early evening. Estes Valley riders would be able to travel the reverse by going to Loveland early in the morning and connect with any other bus services within Loveland or Fort Collins. The bus would return to Estes Park in the late afternoon or early evening. Riders would have to share in the expenses (currently the price is not determined but probably will be in the $ 4.00 range). For those in financial need, Wrwel,x/tabc,IMA=,cing'Jâ‚¬~ 24 - Memor,Kllrn to Tom Boarddoe January 24,2000 there will be vouchers or tokens to provide rides including all transfers. This entire transportation system is already established in Loveland and Fort Collins. Estes Valley residents would now be able to participate within the same system for access to services. We believe that the number of rides will increase when consistency of transportation is available. We anticipate 20 rides per week initially and forecast 50-60 rides per week within the first year. Plan The Estes Valley Community Services Coalition transportation committee will continue to be working within the valley to coordinate transportation within our community. Options currently in discussion are: 1. Crossroads Ministry has recently acquired a used Dial-A-Ride van. Their Board of Directors is currently determining the scope of uses for this van. 2. Other vans within the Estes Valley, e.g. churches and EPMC, will be considered to establish a fixed route and a demand response system. 3. Coordinate services with Special Transit from Boulder County. 4. We will attempt to also re-energize the Pick-Me-Up volunteers. 5. The volunteers who drive our veterans for services will be included in our discussions. 6. Opportunities with the Park School District will be explored. 7. Funding from other sources will be sought to raise an additional $ 6,000 to match federal funds 5310 to allow COLT to purchase a new vehicle to be used for the route between Estes Park and Loveland. 8. Strategically plan for future years for secure funding in a timely manner to provide continuous services once they are established. Request The transportation committee of the Estes Valley Community Services Coalition is requesting that the town of Estes Park designate $ 6000 for year 2000 to facilitate transportation two days per week between Estes Park and Loveland. A letter stating the intent to designate $ 6000 for transportation in year 2000 is needed by February 1. The funds can be presented at a later time. Thank you for your time and consideration of this important endeavor. ,r,Tr-,spa,Don,F-K:wrigik 24 - Memor,dim to To- Boarddoc January 24, 2000 1999 DIAL-A-RIDE STATISTICS ESTES PARK TO LOVELAND AND FORT COLLINS Statistics provided by: Keith Harris, Operations Manager, Dial-a-Ride ************************** Current public transportation from Estes Park to Loveland and Fort Collins has been provided 2 -3 Fridays per month in 1999. No other days of the week were available due to Dial-a-Ride employee and vehicle availability. An old van, kept in Estes Park, was used during the first few months; a newer, more comfortable van, from Fort Collins, was used remainder of year. Larimer County approves this van for "General Use" meaning all ages and abilities may ride. It is not limited to seniors and people with disabilities. This service has not been "marketed" to the community so many people are not aware the availability exists. Transportation verbiage records trips as one way rather than round trip. Current riders travel round trip. Dates One-way Riders One-way Rides Average Purpose Trips utilization January 1-April 30 57 Primarily socialization and entertainment including shopping, lunch, being with friends May 1 - December 31 85 1 - medical appointment 1 - social (connected to Greyhound bus in FC) 166 - Primarily socialization and entertainment including shopping, lunch, being with friends. Shopping mostly at Wai-Mart and Foothills mall. Totals 52 142 284 5.46 riders (26 round trips or days of per week (1998 total=280) service) All riders were 60+ years old, non-disabled. J.\Transportation\Surveys\1999 Diaka-Ride Utilization Statistics.doc February 2,2000 2000 PROPOSAL for INCREASED FUNDING for PUBLIC TRANSPORTATION (addendum to the January 24 memorandum) The Estes Valley Community Services Coalition transportation committee came into existence through their Board of Directors' discussions. Numerous services within the community and outside the community would be more accessible to Estes Valley residents if transportation systems were enhanced. There was no statistical data available at that time so needs were assessed through anecdotal stories and known needs of friends and neighbors. The current transportation with door-to-door service 3 Fridays per month was to have been discontinued January 1,2000. TransFort has continued the service as a friendly gesture for Estes Valley residents. They have had to postpone improvements in transportation for other county areas in order to use those funds. They have committed to continuing this service until a funding decision can be made. When the matching funds decision has been reached through our committee, the 3 trips per month will stop regardless of the results. If we are unable to locate the $ 6000 of matching funds for the grant monies, Estes Valley residents will have ng public transportation to Loveland and Fort Collins. If we are able to attain the matching monies, the three Fridays per month will no longer be needed. The proposal and plan being presented is still heavily weighted with anecdotal data. Statistics from 1999 for Dial-a-Ride services is included with this packet of information. TransFort and COLT will be collecting 2000 data if this project is accepted. Our committee believes that the utilization projections are reasonable for this first trial year. The reasons behind the projections include: â€¢ Numerous physician offices and high-tech medical testing is not available for scheduling on Fridays. Several calls have been received throughout the year requesting medical necessity transportation on a different day than Friday. The most recent request for this was just 10 days ago with an urgent need and few options. Our committee will assure education will be completed for local and front range physician offices so their patients can use public transportation. â€¢ Clients of Crossroads Ministry are not currently using the public transportation due to lack of knowledge about the schedule and the limited availability. According to the staff of Crossroads, use of a scheduled transportation service would significantly decrease their weekly costs while simultaneously assisting clients to reach Catholic Charities in Fort Collins and Larimer County offices. Estimates in the fall of 1999 stated 2-4 Crossroads clients would use the transportation weekly. J Irr,*x,temor,Firl/*:ingf,br-y 2 - Incriased 0,tails of rec/st to town bo,ddoc Fibru,4 3.2000 â€¢ Marketing of the current services has not been done due to a conscious decision. Flexibility and increases in demand could not be met in the past due to funding. Marketing of the proposed services will be done through TransFort and COLT funding as well as our local committee. â€¢ We have no current method to determine the number of Loveland and Fort Collins residents who may use public transportation to "spend the day" in Estes Park. It is well known that many of the tourists who visit Estes Valley drive from the front range cities. This transportation could increase the number of visitors who will shop and eat within Estes. Year 2000 data could be collected for this aspect also. â€¢ Currently friends and neighbors are being solicited for transportation assistance. This can be embarrassing for the person needing services as they may see themselves as a burden to others. There are known cases of needs going unmet because the person "couldn't make myself ask for help one more time." It is also difficult to coordinate times, dates, and needs when dependent on friends. This community continues to have large numbers of residents who do not have extended families locally who can help. â€¢ Numerous Estes Valley residents have had to move to front range cities for a variety of reasons. Lack of public transportation is one of those reasons. We anticipate that some of them would like to return to Estes occasionally to visit old friends, see the changes within the community, eat at their "favorite" restaurant, etc. By the same thought, some Estes Valley residents would probably like to visit their friends who have moved away. The socialization aspect of normal life interactions with one's own and one's neighboring communities cannot be ignored. Quality of life issues are important and are extremely varied among all of us. â€¢ Until the service is approved, detailed discussions have not been held with the school system about students whose needs require transportation to Loveland and / or Fort Collins. Collaboration with a public transportation services would assist the schools to decrease their costs per student. Obviously, not all students would be able to access public transportation without adult supervision. We are confident some high school students could use public transportation for educational opportunities. â€¢ Our committee does not have any funds to survey the general population for transportation needs and willingness to use public transportation to travel highway 34. We were graciously given the opportunity to include transportation questions on the recent Forward Estes Park community housing survey. Lack of public transportation was listed as one of the AT,/EsportaborAFin,Icingvrebru/7 2 - Ir,nesed ditals of re*est to town boarddoc February 3,2000 reasons people leave our community. We anticipate some adults would use the service to attend college courses, some would use it to decrease air pollution and traffic, and some would use it for convenience especially if they came from a community where they used public transportation regularly. â€¢ Since our presentation to the Community Development Committee on January 27, we have had volunteers respond to our request to "test" the system to assure ease of transfers, timing of Loveland and Fort Collins routes, ease of reading front range bus schedules and maps, etc. Due to personal time, they have not been able to complete these "test runs" yet. Both TransFort and COLT employees state their ridership includes heavy populations of people over 60 years of age and with various special physical needs. We are confident that with time, education and reassurance, Estes Valley residents will find the vehicles and transfers easy to negotiate. TransFort, COLT, and the local transportation committee members all clearly understand that money should not be spent on services that are not used by community members. We are requesting support to make year 2000 a pilot service. If the utilization statistics do not support continuation, all of us would agree that discontinuation of the services would be necessary. J 'Transportabor,Vin,Icingfebruary 2 -Increased dotalls of regues to town board doc Fetna> 3.2000 Estes Valley Community Services Coalition, Inc. Transportation Committee Vear 2000 Statement of Purpose: The transportation committee of the Estes Valley Community Services Coalition, Inc., exists to facilitate fulfillment of transportation needs in the Estes Valley. Plan: Implementation of our purpose will be accomplished by: 1. Inclusion of committee members from a broad-based community-wide perspective. 2. Facilitate communications between entities with the ability to provide the transportation. 3. Explore the Estes Valley residents' needs for transportation within the community and to surrounding communities. 4. Establish, in cooperation with providers, a marketing plan for transportation opportunities for residents. 5. Explore options for expansion of alternative transportation means. 6. The committee will not be responsible to provide funding for transportation for the Estes Valley residents. J:\Transportation\Statement of Purpose - February 2000 doc January 27,2000 Estes Valley Community Services Coalition, Inc. Transportation Committee Membership year 2000 Wendall Amos - community member Margie Greenlee - Estes Park Medical Center Tobi Hale - Special Transit Mary Nell Hardin - Senior Center Tony Paglia - Park School District transportation Fr. Rex Rorex - Crossroads Ministry Bob Richardson - Park School District Steve Stamey - Town of Estes Park ?? --Employee to be named from Salud Clinic 01/31/00 MON 16:22 FAX 9705862366 MGP FAX SER @001 1999 STATISTICS DIAL-A-RIDE 26 trips 142 riders 284 total rides All riders 60+ years old non disabled 1.1.99 - 4.30.99 = 57 riders, 114 rides (no stats for trip purpose) Keith estimates all rides for shopping 5.1.99 - 12.31.99 = 85 riders, 170 rides 1 ride for medical appt 1 ride for social (caught Greyhound bus in Ft. Collins) 166 rides for shopping (mostly Wai-Mart and Foothills Shopping Center) Average ridership - 5.46 riders per week 1998 rides - 280 Larimer County approves this van for "General Use" meaning all ages and abilities may ride. It is not limited to seniors and people with disobilities. *Statistics from Keith Harris, Operations Manager, Dial-A-Ride Town Clerk's Office Memo To: Honorable Mayor Dekker and Board of Trustees From: Vickie O'Connor, Town Clerk L-0-0 Date: February 2,2000 Re: El Centro Complex - Lease of Portion of Parking Lot #2 BACKGROUND: In April, 1993, EPURA negotiated a lease for the Riverwalk for a portion of Parking Lot #2 to allow outdoor food and beverage service. The building owner was Lee Kemper, and the outdoor service was for the deli. Included in the Lease was the following: Paragraph #7. To use the premises only for the service of food and beverage, not including any liquor, beer, wine or any other alcoholic beverage. The building is now owned by Thomas Reznik, Managing Member/Sierra Rica, LLC, and he is requesting Paragraph #7 as it pertains to liquor sales be deleted. Mr. Reznik's tenant desires to license the first floor that is currently operated as La Casa, Lu Lu's Deli, and Riverside Crock & Kettle. In researching this request with former EPURA Director Anderson and Town Attorney White, it was not evident why this restriction was included in the lease. BUDGET/COST None. RECOMMENDATION: As liability insurance is required (see Paragraph 1), and the Liquor Code requires containment (fence, bollards, etc.), it appears the Town Board could approve the request submitted by Thomas ReznildSierra Rica, LLC. â€¢ Page 1 rv- Â· _ 4 :4)14*I f 74,==,--4064 li 0 1 !. >res..2/ /3351Â£*. taÂ·Â·= -er ~ -1 ' 27\14'9 .2 h: ' 1 j 1 i - <râ€¢ u- .Â· ./0.71 1 1 11 -34 1 ~9II -t- : ' >11Â¥MblaAIU 111 ,<0>f' ~(15>' 8 5 m 0 5/5 Av / W -:/ -it--4 7444//~t f .41 4 - U.,1 1 , Â« . 1 ,11 - i - -6 Lj -- f oâ€¢â€¢Â« -- 14-11 1 ii :LkÂ»..Iâ€¢ i. 91 'I_.11 Lf#- --- --- -, '1 . / '2*E~3~"'&-2-I--4:,FI '*EEGmâ‚¬Ek**#EE*42Â·>'Â·r t.1, - b -- I.V.",2.1 -4--0 Ld ..'... 2.04 1.B TO- -- 7 1 #El~ m,r - il 4- 3 {If#1 / 1 r 9 Â· 4 w , 1 . T PIX 97 0 l.", 1 ~-_~ d'Â£31 2 1 . h fir i 1,9 ' 11 . <f E 01 C - 4 j F i R &~ Al. 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' 1!j 1 ., 4 F .g 'Crmgo. 11 t, Al 1 & i 3 -1 18* 4 0 1 4 a li 'h .0 1 -' .0-,9 91 4/\ 2 2 - 16 4!rlil -7*8<Â§-- U---3=-4 RI :11 L. 3- 1 jl L 1--1 -1 7-r--- 1...:fi I *! :Ii 2-2 )El ' rHog, 11 Â£ 1-I,/ i 1: I .il-1 . , 1 !Â£ IN 7,9 rk â€¢1â€¢" 9 1 13 .3 1 AM 1 F <9 : R N 1 k 1 2.1 .ryl 1 - 7% T 1 '.1 Â£ 1- 1 Ul'. ... . r--11 Y \ _11-1 - LL 2 -liLi ,1 , R - --2-1 =~:.- o. . 1,11â€¢â€¢nw â€¢â€¢la AA, , L.1./1 - 9 c ..MED f .2 . .,Cul -) -t- 10 1 *â€žV ......MIl 1 474's / . 1 -7-7 -- -1 -1 /0 3 ,| , 41 ; ./ V . 4. 1- A ir-L. .iit).--- :Â°~ ?~ r '49 -b/ I.-- 4, 9- 77=72.- -111.10 r . lilli q 1 -Â·f b 0 6 9 1 1 0 1 r. . m 1 . 11 - 1- 1 1 1 11 - #-0 . , --/~~ji '.19 .g i,,; ]..4 3 1 ' J - ";~~ MO: t~i J--- | |~-FiR:9511'â€¢'- 1 1 i J' i E t ' E 1.-- 4 -11 1< g . A A , 1. - r *.6 2 4 7 1 781 2//10Â·n :11 1 1 .r -- 1 .+ b .... 1 g 0[00 1 .f L- -it-~-'--5-nri E-4- 1 + -~92=.t 9 -rg , / 1 1 . 92 7*li.4,3 fÂ»j WS /'rr-c-51 t- 1'11X 03 "1 1 Ul '' -1==1 1 0 -' .2 'U I 11 . Â£ - 23 -Â· ~- 1-7 4 U- , | i . 41â€¢i.e. A Y - 0 -' 0 11 ;M p Â· gÂ»-E EZU-21-6 ~6 '>1 Â¥d Sal 33ne ...... I lilli . EXIST ~ KIT HEN NÂ¥16 800-13 191=Ila 1Vli8Â¥d .0-0, - .-i 31Â¥35 1Â¥ Naa tfult MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Randy Repola -p Date: January 21,2000 Subject: Stanley Hall Architect Contract Background: The Town of Estes Park as "Tenant" of the Stanley Hall, has been working to restore Stanley Hall along with the Friends Of Stanley Hall (FOSH), Inc., a local private non-profit corporation. In April of 1999, FOSH and the Town received the design development package from the project architects, Aller-Lingle Architects and Bruce MeMillan Architects. Minor revisions were made and submitted to Stanley Hotel owner, John Cullen. In addition, at that time, the contract for construction documents and contract administration was submitted with a cost of $58,000. In January of this year, Mr. Cullen approved the design development drawings. The next phase of this project is development of construction documents, which will be used to bid the project. Budget/Cost: The fees for construction documents and contract administrative services will be paid by FOSH. The total cost will be known by Tuesday's meeting. Due to revisions in the contract, and the elapsed time between the contract submittal and approval, the amount is being revised to reflect the architects' 2000 price structure. Recommendation: (write as a motion): Staff recommends approval Of the contract upon the following conditions: that FOSH pays the contract fee to the Town and that the final contract is approved by Town Attorney White. 1997 .DITION AIA DOCUMENT B141-1997 Standard Form of Agreement Between Owner and Architect with Standard Form of Architecfs Services This document has important legal consequences. AGREEMEN T made asof the Twenty-Third day of April Consultation with an in the year Nineteen Ninety-Nine attorney is encouraged (In words, indicate day, month and year) with respect to its completion or modification. BETWEEN the Architect's client identified as the Owner: (Name, address and other information) TABLE OF ARTICLES Town of Estes Park 1.1 INITIAL INFORMATION 170 MacGregor Ave. P. O. Box 1200 Estes Park, CO 80517 1.2 RESPONSIBILITIES OF THE PARTIES 1.3 TERMS AND CONDITIONS and the Architect: (Name, address and other injbrmation) 1.4 SCOPE OF SERVICES AND Aller-Lingle Architects P.C. Bruce McMillan AIA, Architects, P.A. OTHER SPECIAL TERMS 748 Whalers Way, Building E, Suite 200 555 Poyntz Ave., Suite 295 Fort Collins, CO 80525 Manhattan, KS 66502 AND CONDITIONS 1.5 COMPENSATION For the following Project: (Include detailed description Of Project) Phase 3 professional services for the restoration and renovation of Stanley Hall, located on the grounds of the Stanley Hotel in Estes Park, Colorado. The building is part of the Stanley Historic District and the project will be funded by the Friends of Stanley Hall, a 501C3 not ,~ for profit organization through a separate agreement with the Town of Estes Park. Phase 3 services include construction documents, bidding and contract administration services and related services as described in Article 2, paragraphs 2.4.4thru 2.6.6.4 inclusive for the entry/ 4::<-1:4. lobby areas of the main and lower levels, handicapped access to the - main and lower levels, lower level Green Room, dressing rooms, public Â©1997 AIAÂ® restrooms, mechanical/electrical rooms and work space, main floor stage AIA DOCUMENT B141-1997 and ballroom, balcony remodeling, porch modifications and storage. This scope is more fully describea in Article 2.9. STANDARD FORM AGREEMENT The Owner and Architect agree as follows. The American Institute of Architects 1735 New York Avenue, N.W. Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987, Â©1997 by The American ~ Washington. D.C. 20006-5292 Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written ~ permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecu- ~ tion. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1-1 ARTICLE 1.1 INITIAL INFORMATION 1.1.1 This Agreement is based on the following information and assumptions. (Note the disposition for the following items by inserting the requested information or a statement such as"not applicable," "unknown at time of execution" or"to be determined later by mutual agreement.") 1.1.2 PROJECT PARAMETERS 1.1.2.1 The objective or use is: (Identify or describe if aperopriate, proposed use or goals.) To cpmplete development of the design intent of the project as identified in the Feasibility Study/Schematic Design and Design Development Phases completed 10/97 and 4/99 respectively and to coordinate portions of the project for which the Owner is responsible with portions of the prolect being completed by the Town of Estes Park utilizing funds from the Colorado State Historical Society. 1.1.2.2 lhe physlcal parameters are: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical reports about the site.) The interior spaces of Stanley Hall to include the lobby, restrooms, balcony, stairs, concert hall, stage, Green Room, dressing rooms, mechanical, storage, office, work areas and ancillary space including the west and south porticos and related utilities serving the facility. 1.1.2.3 The Owner's Program is: (Identify documentation or state the manner in which the program will be developed.) Compiled of the Feasibility Study and information provided by the Friends of Stanley Hall and the Town of Estes Park. 1.1.2.4 The legal parameters are: (Identify pertinent legal information, including, if appropriate, land surveys and legal descriptions and restrictions of the site.) That the building is on Lot 1 of the Stanley Historic District, Town of Estes Park, CO. and is a listing on the State and National Registers of Historic Places. 1.1.2.5 The financial parameters are as follows. as of 11/1/98 (estimated) .1 Amount of the Owner's overall budget for the Project, including the Architect's compensation, is: 1,208,035.00 .2 Amount of the Owner's budget for the Cost of the Work, excluding the Architect's compensation, is: N/A 1.1.2.6 The time parameters are: (Identify, if appropria,te, milestone dates, durations or fast track scheduling.) The Construction Documents phase lS preliminarily scheduled for 120 days at time of contract inception followed by a 30 day review period, followed by a 15 day document adjustment period, bidding to contractors for 30 days followed by a 12 month construction period once a Notice to Proceed is issued. See Article 2, paragraph 2.9 for adjustments to add additional services at such time as the Owner and Architect might _mutually agree should, khe project be implemented in phases. 1.1.2.7 1 he proposed procurement or delivery method for the Project is: (Identify method such as competitive bid, negotiated contract, or construction management.) As of 4/23/99 the determination has not been made. 041 1.1.2.8 Other parameters are: d~.usgo 06'dz:b'60 (Identify special characteristics or needs of the Project such as energy, environmental or historic preservation r---1 requirements.) Â©1997 AIAÂ® The Colorado State Historical Society, the Town of Estes Park as AIA DOCUMENT B141-1997 STANDARD FORM leaseholder and the Friends of Stanley Hall and the property AGREEMENT owner representative of Grand Heritage Hotels shall have review and concurrence on the project prior to implementation. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1 1.1.3 PROJECT TEAM 1.1.3.1 The Owner's Designated Representative is: ( List name, address and other information.) The Town of Estes Park 170 MacGregor Ave. P. 0. Box 1200 Estes Park, CO 80517 1.1.3.2 The persons or entities, in addition to the Owner's Designated Representative, who are required to review the Architect's submittals to the Owner are: (List name. address and other information.) Town of Estes Park Staff Appointee Friends of Stanley Hall Grand Heritage Hotels P. 0. Box 1200 Appointee Representative Estes Park, CO 80517 c/o Dr. Bennett Penn Address to be provided 631 Meeker Drive by Town of Estes Park Moraine Route Estes Park, CO 80517 1.1.3.3 The Owner's other consultants and contractors are: (List discipline and, if known, identify them by name and address.) The Owner through the Estes Park Urban Renewal Authority will utilize Electrical Engineering Services of: Walter E. Steige P.E. Steige & Associates P. 0. Box 3666 1020 Prospect Park Estes Park, CO 80517 1.1.3.4 The Architect's Designated Representative is: (List name, address and other information.) David Lingle AIA (Architect of Record) Bruce McMillan AIA, Architects, P.A. Aller-Lingle Architects P.C. 555 Poyntz Avenue, Suite 295 748 Whalers Way, E-200 Manhattan, KS 66502 Ft. Collins, CO 80525 1.1.3.5 The consultants retained at the Architect's expense are: (List discipline and, if known, identify them by name and address.) Peter Loris, Structural Engineer Thomas Orazem, Mechanical Engineer Loris & Associates, Inc. Orazem & Scalora Engineering 2735 Iris Ave., Suite B 2601 Anderson Ave., Suite 202 Boulder, CO 80304 Manhattan, KS 66502 1.1.4 Other important initial information is: See attached per Article 2.9 1.1.5 When the services under this Agreement include contract administration services, the ~l320 General Conditions of the Contract for Construction shall be the edition o f AIA Document A2oi Zd*X..,52% current as of the date of this Agreement, or as follows: C:7.353.40 Â©1997 AIAÂ® AIA DOCUMENT B141-1997 1.1.6 The information contained in this Article 1.1 may be reasonably relied upon by the Owner STANDARD FORM and Architect in determining the Architect's compensation. Both parties, however, recognize that AGREEMENT such information may change and, in that event, the Owner and the Architect shall negotiate The American Institute appropriate adjustments in schedule, compensation and Change in Services in accordance with of Architects Paragraph 1.3.3. 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. ARTICLE 1.2 RESPONSIBILITIES OF THE PARTIES 1.2.1 The Owner and the Architect shall cooperate with one another to fulfill their respective obligations under this Agreement. Both parties shall endeavor to maintain good working relationships among all members of the Project team. 1.2.2 OWNER 1.2.2.1 Unless otherwise provided under this Agreement, the Owner shall provide full in formation in a timely manner regarding requirements for and limitations on the Project. The Owner shall furnish to the Architect, within 15 days after receipt of a written request, information necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. 1.2.2.2 The Owner shall periodically update the budget for the Project, including that portion allocated for the Cost of the Work. The Owner shall not significantly increase or decrease the overall budget, the portion of the budget allocated for the Cost of the Work, or contingencies included in the overall budget or a portion of the budget, without the agreement of the Architect to a corresponding change in the Project scope and quality. 1.2.2.3 The Owner's Designated Representative identified in Paragraph 1.1.3 shall be authorized to act on the Owner's behalf with respect to the Project. The Owner or the Owner's Designated Representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 1.2.2.4 The Owner shall furnish the services of consultants other than those designated in Paragraph 1.1.3 or authorize the Architect to furnish them as a Change in Services when such services are requested by the Architect and are reasonably required by the scope of the Project. 1.2.2.5 Unless otherwise provided in this Agreement, the Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. 1.2.2.6 The Owner shall furnish aillegal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. 1.2.2.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including any errors, omissions or inconsistencies in the Architect's Instruments of Service. 1.2.3 ARCHITECT 1.2.3.1 The services performed by the Architect, Architect's employees and Architect's consultants shall be as enumerated in Article 1.4Â· 1.2.3.2 The Architect's services shall be performed as expeditiously as is consistent with 1(~i~~>1 professional skill and care and the orderly progress of the Project. The Architect shall submit for 891.Y,<23 the Owner's approval a schedule for the performance of the Architect's services which initially 4*ld#k shall be consistent with the time periods established in Subparagraph 1.1.2,6 and which shall be 9.ca.42 adjusted, if necessary, as the Project proceeds. This schedule shall include allowances for periods Â©1997 AIAÂ® of time required for the Owner's review, for the performance of the Owner's consultants, and for AIA DOCUMENT B141-1997 approval of submissions by authorities having jurisdiction over the Project. Time limits STANDARD FORM established by this schedule approved by the Owner shall not, except for reasonable cause, be AGREEMENT exceeded by the Architect or Owner. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1-4 obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. Any termination of this Agreement prior to completion of the Project shall terminate this license. Upon such termination, the Owner shall refrain from making further reproductions of Instruments of Service and shall return to the Architect within seven days of termination all originals and reproductions in the Owner's possession or control. If and upon the date the Architect is adjudged in default of this Agreement, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting the Owner to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. 1.3.2.3 Except for the licenses granted in Subparagraph 1.3.2.2, no other license or right shall be Â· deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. However, the Owner shall be permitted to authorize the Contractor, Subcontractors, Sub-subcontractors and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution of the Work by license granted in Subparagraph 1.3.2.2. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. The Owner shall not use the Instruments of Service for future additions or alterations to this Project or for other projects, unless the Owner obtains the prior written agreement of the Architect and the Architect's consultants. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. 1.3.2.4 Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner providing to the Architect any electronic data for incorporation into the Instruments of Service, the Owner and the Architect shall by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or electronic data, including any special limitations or licenses not otherwise provided in this Agreement. 1.3.3 CHANGE IN SERVICES 1.3.3.1 Change in Services of the Architect, including services required of the Architect's consultants, may be accomplished after execution of this Agreement, without invalidating the Agreement, if mutually agreed in writing, if required by circumstances beyond the Architect's control, or if the Architect's services are affected as described in Subparagraph 1.3.3.2. In the absence of mutual agreement in writing, the Architect shall notify the Owner prior to providing such services. If the Owner deems that all or a part of such Change in Services is not required, the Owner shall give prompt written notice to the Architect, and the Architect shall have no obligation to provide those services. Except for a change due to the fault of the Architect, Change in Services of the Architect shall entitle the Architect to an adjustment in compensation pursuant to Paragraph 1.5.2, and to any Reimbursable Expenses described in Subparagraph 1.3.9.2 and ..R-. Paragraph 1.5.5. 9 0 1.3.3.2 If any of the following circumstances affect the Architect's services for the Project, U. -0 .A 02Â¤70- the Architect shall be entitled to an appropriate adjustment in the Architect's schedule 0 and compensation: Â©1997 AIAÂ® .1 change in the instructions or approvals given by the Owner that necessitate revisions in AIA DOCUMENT B141-1997 STANDARD FORM Instruments of Service; AGREEMENT .2 enactment or revision of codes, laws or regulations or official interpretations which necessitate changes to previously prepared Instruments of Service; The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.5. copyright laws and will subject the violator to legal prosecution. dispute or other matter in question not described in the written consent or with a person or entity not named or described therein. The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. 1.3.5.5 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. 1.3.6 CLAIMS FOR CONSEQUENTIAL DAMAGES The Architect and the Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination in accordance with Paragraph 1.3.8. 1.3.7 MISCELLANEOUS PROVISIONS 1.3.7.1 This Agreement shall be governed by the law of the principal place of business of the Architect, unless othenvise provided in Paragraph 1.4.2. 1.3.7.2 Terms in this Agreement shall have the same meaning as those in the edition of AIA Document A.201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 1.3.7.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when the Architect's services are substantially completed. 1.3.7.4 To the extent damages are covered by property insurance during construction, the Owner and the Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds o f such insurance as set forth in the edition o f AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. 1.3.7.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. 1.3.7.6 Unless otherwise provided in this Agreement, the Architect and Architect's consultants A .'~ A Â£41111~ shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site. carymo 9.&3240 1.3.7.7 The Architect shall have the right to include photographic or artistic representations of the n design ofthe Project among the Architect's promotional and professional materials. The Architect Â©1997 AIAÂ® AIA DOCUMENT B141-1997 shall be given reasonable access to the completed Project to make such representations. However, STANDARD FORM the Architect's materials shall not include the Owner's confidential or proprietary information if AGREEMENT the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for The American Institute of Architects the Architect in the Owner's promotional materials for the Project. 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1.3.9 PAYMENTS TO THE ARCHITECT 1.3.9.1 Payments on account of services rendered and for Reimbursable Expenses incurred shall be made monthly upon presentation of the Architect's statement of services. No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the 91'ork other than those for which the Architect has been adjudged to be liable. 1.3.9.2 Reimbursable Expenses are in addition to compensation for the Architect's services and include expenses incurred by the Architect and Architect's employees and consultants directly related to the Project, as identified in the following Clauses: .1 transportation in connection with the Project, authorized out-of-town travel and subsistence, and electronic communications; .2 fees paid for securing approval of authorities having jurisdiction over the Project; .3 reproductions, plots, standard form documents, postage, handling and delivery of Instruments of Service; .4 expense of overtime work requiring higher than regular rates if authorized in advance by the Owner; .s renderings, models and mock-ups requested by the Owner; .6 expense of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect and the Architect's consultants; .7 reimbursable expenses as designated in Paragraph 1.5Â·5; .8 other similar direct Project-related expenditures. 1.3.9.3 Records of Reimbursable Expenses, of expenses pertaining to a Change in Services, and of services performed on the basis of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative at mutually convenient times. 1.3.9.4 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, employee retirement plans and similar contributions. ARTICLE 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS 1.4.1 Enumeration of Parts of the Agreement. This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. This Agreement comprises the documents listed below. 1.4.1.1 Standard Form of Agreement Between Owner and Architect, AIA Document 8141-1997. 2% 1.4.1.2 Standard Form of Architect's Services: Design and Contract Administration, AIA O'Al 1Â£70 Document B141-1997, or as follows: - (List other documents, if any, delineating Architects scope of services.) Attached 1999 Schedule of Rates for Professional Services Â©1997 AIAÂ® Attached 1999 Compensation for Additional Services AIA DOCUMENT B141-1997 1.4.1.3 Other documents as follows: STANDARD FORM AGREEMENT (List other documents, if any, forming part of the Agreement.) Owner's Scope of Services attached for reference The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1.4.2 Special Terms and Conditions. Special terms and conditions that modify this Agreement are as follows: As listed in Article 2.9 ARTICLE 1.5 COMPENSATION 1.5.1 For the Architect's services as described under Article 1.4, compensation shall be computed as follows: Phase 3 for Construction Documents Services - the lump sum of $53,000.00 Bidding/Negotiation Services (Scheduled hourly rates not to 5,000.00 exceed $5,000.00). Contract Administrative Services. These services are incorporated into the contract at time of signing. Actual fees will be negotiated between the Owner and Architect based upon the scope of each phase and the implementation schedule agreed upon as addendums to this contract. See 2.9. Initial Sub-Total $58,000.00 1.5.2 If the services of the Architect are changed as described in Subparagraph 1,3.3.1, the Architect's compensation shall be adjusted. Such adjustment shall be calculated as described below or, if no method of adjustment is indicated in this Paragraph 1.5.2, in an equitable manner. (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and employees, and identify Principals and classify employees, if required. Identify specific services to which partic- ular methods of compensation apply.) Basis of compensation shall be hourly at the rates shown attached. 1.5.3 For a Change in Services of the Architect's consultants, compensation shall be computed as a multiple of one.one ( 1.1 ) times the amounts billed to the Architect for such services. 1.5.4 For Reimbursable Expenses as described in Subparagraph 1.3.9.2, and any other items included in Paragraph 1.5.5 as Reimbursable Expenses, the compensation shall be computed as a multiple of one.one ( 1.1 ) times the expenses incurred by the Architect, and the Architect's employees and consultants. 1.5.5 Other Reimbursable Expenses, if any, are as follows: As stated in 1.3.9.2 920'42 Â©1997 AIAÂ® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1.5.6 The rates and multiples for services of the Architect and the Architect's consultants as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. 1.5.7 An initial payment of NO Dollars ($ -0- ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account at final payment. Subsequent payments for services shall be made monthly, and where applicable, shall be in proportion to services performed on the basis set forth in this Agreement. 1.5.8 Payments are due and payable thirty ( 30 ) days from the date of the Architect's invoice. Amounts unpaid thirty-one ( 31 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of interest agreed upon.) Prevailing interest rate at Fort Collins, CO (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Architect s principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) 1.5.9 If the services covered by this Agreement have not been completed within twenty-four ( 24 ) months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as provided in Paragraph 1.5.2. This Agreement entered into as of the day and year first written above. A 1*4/*4tgo r\A~, OWNER (Signature) ARCHITE CI (Signatiw) Town of Estes Park Aller-Lingle Architects P.C. (Printed name and title) (Printed name and title) (Architect of Record) = AL,Â·Di.; 4/~f Bruce M cRITY~ Archit*6td, P.A. CAUTION: You should sign an original AIA document or a licensed rdpr~duction. Originals contain the AIA logo printed in red; licensed reproductions are those produced in accordance with the Instructions to this document. 4::lia:.le. Â©1997 AIAÂ® AIA DOCUMENT B141-1997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. MEMORANDUM TO: Honorable Mayor Dekker Board of Trustees FROM: Stephen L. Stamey, AICP Community Development Director SUBJECT: Final Plat, The Reserve, Second Filing DATE: February 4,2000 Background This Second Filing plat completes the final platting of the Reserve, as originally set forth on the approved Preliminary Plat. This final plat will create 21 new lots for single family development. The lots range from 1.1 to 1.7 acres is size. Also, 26 acres will be provided for open space. As with the First Filing, building envelopes are also provided, which establish larger setbacks. Planning Commission review recommendations have been met, and the Improvement Guarantee has been provided. T5N - .1111:/1,1/1,11/ '' iii 1 3 E PHASE 11 5 ~ 1 1.1It ~ PHASE I t. STORER LCNE RANCH L ADDITICN ESTATES 1 2Â»(<:7*0**P /2\ / AYERS < ACRES Â»ix Recommendation Approval of the final plat, The Reserve, Second Filing. Â£\\/\/.\\\ \\%0\*'.40 \\ \%1\/'.\\\ \\//\\0\. -00'et.0, MEMORANDUM TO: Honorable Mayor Dekker Board of Trustees FROM: Stephen L. Stamey, AICP Community Development Director SUBJECT: Kiowa Ridge, Annexation, Zoning, Final Plat DATE: February 4,2000 Background This property is located on Highway 7, south of Mary's Lake Road. The proposal is to annex two tracts of land, totaling 82 acres, and zone the property E-Estate. An Annexation Agreement is also a part of this action. As a separate request, a final plat is proposed to subdivide the property into 31 single-family lots. A water tank is proposed to serve the development, and will be located on Outlot A, and dedicated to the Town. HI}.*3 1 , 2. ~*@R 152*N . 1 . --40}303*@ 1 , 1 , Cl 17'*ting V - - , -..i=-fn ... - 199-. ify~,1- . t. iN..0-4 d aertiby. L 16.- .- 1 . 1 EÂ©~ W I 1*NMES:~ .i / 02&:1*: Â£34-X SITE ; , . gmpk h .:.0:2: - .. - ..1 1 Recommendation 1. Annexation of the Kiowa Ridge Addition, under the terms of the Annexation Agreement. 2. The Kiowa Ridge Addition to be zoned E-Estate. 3. Approval of the Final Plat, Kiowa Ridge Subdivision. Planning Commission conditions have been met, and the Letter of Credit and Improvement Guarantee provided. Ext L --11- *.- 112-.a . 1 . . 11 JI -....1 n / V, - / /3-1-1=A 1 11 pIt -1 1 V.1--3 -EÂ¥*Â¥.7-- /7 14->1 -1 Ay;/ . '*< 71 7 '22'Â· - /21)Xy . i 44 441 *.+ 1 -A~.tyl /. i.:, I .'i.--Ii yll:: IN . 4Â£41<al , 1 -Â· 3 , y e 3 ..'Â· 1 1- k N . ;1 07 - - ,~ I 1. p 0 Â«Â«f r il C ' iii 38> 1 - ANNEXATION AGREEMENT This Agreement is made and entered into this day of , 2000, by and between William G. Van Horn, William R. Pike & Donna C. Pike, Robert F. Koehler, James Tawney and SST Bear Lake LLC., hereinafter referred to as "Owners" and the Town of Estes Park, a Municipal Corporation in the State of Colorado, hereinafter referred to as "the Town". WITNESSETH: WHEREAS, the Owners desire to annex to the Town the property more particularly described on Exhibit A which is attached hereto and incorporated herein by this reference ("the Property"); and WHEREAS, Owners have executed a petition to annex the Property; and WHEREAS, it is the mutual benefit of the parties hereto to enter into this Annexation Agreement ("this Agreement"); and WHEREAS, Owners acknowledge that upon annexation, the Property will be subject to all ordinances, resolutions and other regulations o f the Town, as they may be amended from time to time; and WHEREAS, Owners acknowledge the need for conveyance and dedication of certain property, including but not limited to, property for right-of-ways, easements, and a water tank site to the Town as contemplated in this Agreement, are directly related to and generated by development intended to occur within the Property and that no taking thereby will occur requiring any compensation. NOW, THEREFORE, IN CONSIDERATION OF THE ABOVE PREMISES - AND THE COVENANTS HEREINAFTER SET FORTH, IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. Owners agree to provide at the request of the Town, any and all surveys, petitions, plats and other documents necessary to effect the annexation of the Property and the other provisions of this Agreement. Owners shall not sign any petition for an annexation election relating to the Property. 2. The Town agrees to provide newspaper publication and reports determined by the Town to be necessary to accomplish the annexation. The parties understand that the Town shall prepare the annexation impact report. 3. The Town shall hold a public hearing on the annexation o f the Property as provided in Article 12 of Title 31, C.R.S. If the ordinance annexing the Property is not approved by March 1,2000, Owners may withdraw the petition and this Agreement shall be null and void. 4. The parties recognize that it is the intent and desire of Owners to develop the Property. Owners have requested E-Estate zoning for the Property. The Owners intend to subdivide the Property in the configuration set forth on Exhibit B attached hereto and incorporated herein by reference. The approval by the Town of a final plat in substantially the form o f Exhibit B is a condition of this Agreement. 5. The parties understand that if during the statutory vesting period of the final plat any act by the Town, including but not limited to, a citizen-initiated ordinance is adopted which reduces the number of single family lots permitted; denies the uses permitted; or delays the building of dwelling units on the Property; said act shall be considered a default of this Agreement. In the event of such a default, the Owners may take and the Town will not oppose any action that is necessary to effect disconnection of the Property from the Town. Nothing in this Agreement shall preclude the application of other Town ordinances, resolutions, and regulations pertaining to the development and use of the Property, or from requiring approval of a more specific development plan for the Property, so long as such ordinances, resolutions, regulations, and approvals do not reduce the number of single family lots. Owners may but are not required to develop the Property in accordance with Owner's schedule as such schedule may exist from time to time. 2 6. The parties shall take all action necessary to zone the Property following annexation within the time prescribed by state statute. 7. Owners agree to dedicate, by appropriate instrument of dedication acceptable to the Town, easements and rights-of-way for streets and utilities as required by Town ordinances, resolutions, and policies in effect at the time of the subdivision of the Property. The location, area, and configuration of such dedications shall be as approved by the Town during the subdivision of the Property following annexation. 8. Owners agree to provide signage for all public streets and other public ways within the Property pursuant to Town standards. Owners further agree to make such other improvements as required by Town ordinances, resolutions, and policies including any requirement for oversizing of utilities, guarantying construction of all required improvements, and, if requested by the Town, dedicating to the Town any or all other required improvements. If any such improvements benefit any other property, the Town will require an agreement by the owners of such property to reimburse the Owners for the portion of the cost of such improvements attributable to such benefit. The terms and conditions of such an agreement shall be in the sole discretion of the Town. 9. Owners understand and agree that to obtain water service for the Property, the Owners will be required to provide certain improvements which shall include a water storage tank and water delivery system. The cost of said irriprovements shall be the responsibility of the Owners. The minimum requirements for the water service system are set forth on Exhibit C attached. Prior to the application for the first building permit on the Property, Owners shall receive design approval of the water tank and related apparatus from the Town. Prior to issuance of the first Certificate of Occupancy, the tank and all necessary related apparatus shall be installed, inspected, and approved by the Town. 10. The Owners shall convey the water tank site (Outlot A of the Final Plat) to the Town by appropriate deed acceptable to the Town, free and clear of all liens and encumbrances. The Town understands and agrees that Outlot A may be encumbered at the time of transfer with certain utility and access easements for serving property contiguous to Outlot A. Upon installation - * of the water system and approval thereof by the Town, Applicant shall transfer the water system to the Town free and clear of allliens and encumbrances. 3 11. Owners shall provide an easement to the Town for access to the water tank. The easement shall in be in the form acceptable to the Town. The access easement to the water tank shall be rough graded by Owners at the time o f installation of the tank. The rough grading shall be to the extent necessary to allow access of Town maintenance vehicles to the tank site. Following the rough grading, the Owners shall have no further responsibility for maintenance of the road. The Owners understand and agree that the Town shall have no maintenance, repair or road construction responsibility with regard to the access road. The Town agrees to allow access to Lots 26 and 27 as set forth on Exhibit B off o f the access easement. However, access to those particular Lots shall not require the Town to provide any maintenance, repair, or road construction of the access road, nor shall access to those Lots interfere in any manner with the Town's rights to use the road for access to the water tank. 12. Owners agree that the design, improvement, construction, development, and use of the Property shall be in conformance with, and that Owners shall comply with, all Town ordinances, resolutions, and policies including, without limitation, ordinances, resolutions, and policies pertaining to annexation, subdivision, zoning, storm drainage, utilities, and flood control. 13. Owners agree that the Town may enact by ordinance one or more impact fees for the purpose of mitigating the impacts to the Town caused by development of property within the Town. Such fee or fees as established by any such ordinance shall be applicable to the Property. 14. Nothing contained in this Agreement shall constitute or be interpreted as a repeal of the Town's ordinances, resolutions, or policies or as a waiver of the Town's legislative, governmental, or police powers to promote and protect the health, safety, and welfare of the Town and its inhabitants; nor shall this Agreement prohibit the enactment or increase by the Town of any tax or fee as authorized by law. 15. In the event of a material breach of any provision of this Agreement, the non- breaching party may ask a court of competent jurisdiction to enter a writ of mandamus, temporary or permanent restraining orders, temporary or permanent injunctions, or orders of specific - Â· performance, to compel the breaching party to perform its duties under this Agreement. 4 16. The parties agree that they will cooperate with one another in accomplishing the terms, conditions, and provisions of the Agreement, and will execute such additional documents as necessary to effectuate the same. 17. This Agreement and all amendments shall be recorded with the County Clerk of Larimer County, Colorado, shall be covenants running with the land, and shall be binding upon all persons or entities having an interest in the Property. 18. This Agreement embodies the entire agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein; and this Agreement supersedes all previous communications, representations, or agreements, either verbal or written, between the parties. This Agreement may be amended by the Town and the Owners. Such amendments shall be in writing. 19. As used in this Agreement, the term "Owners" shall include any of the heirs, personal representative, transferees, successors, or assigns of the Owners, and all such parties shall have the right to enforce this Agreement, and shall be subject to the terms of this Agreement, as if they were the original parties thereto. 20. As used in this Agreement, unless otherwise specifically provided herein, any reference to any provision of any Town ordinance, resolution, or policy is intended to refer to any subsequent amendments or revisions to such ordinance, resolution, or policy, and the parties agree that such amendments or revisions shall be binding upon Owners, and the Property, subject to any applicable provisions for valid, pre-existing non-conforming uses. 21. This Agreement shall be binding upon and inure to the benefit of the heirs, personal representative, transferees, successors, and assigns hereof. Venue for any litigation concerning this Agreement shall be in the District Court, Larimer County, Colorado. 22. The Owners acknowledge that the annexation and zoning of the Property are subject to the legislative discretion o f the Board of Trustees of the Town. No assurances of annexation or zoning have been made or relied upon by the Owners. In the event that, in the - Â· exercise of its legislative discretion, any action with respect to the Property herein contemplated is not taken, then the sole and exclusive remedy for the breach hereof shall be the withdrawal of the 5 petition for annexation by the Owners, or disconnection from the Town in accordance with state law, as may be appropriate. 23. This Agreement shall be null and void if the Town fails to approve the annexation of the Property. 24. In the event of disconnection of the Property or a portion thereof from the Town as a result of the default of the Town in the terms and conditions of this Agreement, the Town shall continue to provide municipal electric service and water service to the Property if and to the extent said utility service was provided prior to disconnection. Rates payable for said services following disconnection shall be out-of-town rates pursuant to the Town's utility rate structure. 25. Upon the annexation of the Property, a county island will be created in the bend of Highway 7 in the Southeast portion of the annexation. The Town has determined that it will annex that property. The Owners agree to provide a legal description of the property and annexation map of the property upon written request of the Town. It shall be the responsibility of the Town to process the annexation of this property. 26. Owners agree to dedicate to the State of Colorado any right-of-way required by the State through CDOT for highway improvements located at the corner of Mary's Lake Road and Highway 7. It is understood by the Owners that said dedication may be required and occur after annexation of the Property. 27. Unless otheiwise specifically addressed in this Annexation Agreement, Owners agree to perform all of the conditions and requirements set forth in the Final Plat approval of the Property. 28. There exists a spring on the unplatted portion of the Property. Said spring currently serves properties which are not subject to this Agreement. The parties understand and agree that the annexation of the Property and this Agreement shall not impair, reduce, lessen, expand nor in any manner change whatever right the third parties have to access and use of the spring. Owners hereby indemnify and hold the Town harmless from any claim or other cause of - action instituted by any third party against the Town with regard to said spring. Said indemnity shall include but not be limited to any reasonable attorneys' fees, expert witness fees and court costs 6 incurred by the Town in any litigation concerning the spring. 29. Prior to Final Plat approval, Owners shall provide to the Town documents providing for continued maintenance of the unplatted parcels on the Property. TOWN OF ESTES PARK By: Mayor Robert L. Dekker ATIEST By: Town Clerk ACKNOWLEDGMENT STATE OF COLORADO ) ) SS. COUNTY OF LARIMER ) The above and foregoing was acknowledged before me this day of 1999, by WITNESS MY HAND AND OFFICIAL SEAL. My commission expires: Notary Public 7 121*Jit William G. Van Horn STATE OF COLORADO ) ) SS. COUNTY OF LARIMER ) The above and foregoing wag acknowledged before me this 7 day of fi.1146uu Ct . , 139'Kby VJ;/ha- 9. Va-- Waut-- 30001 1 AMY C PLUMMER 1 WITNESS MY HAND AND OFFICIAL SEAL. 9 NOTARY PUBLIC ~ ,; STATg,OSCOLORADO tj 1 f';</1$041.,4&,A,1/1,/.....&--2 My commission expires: <L.,9 21. Zoo 1 . C+Â»t.Â¥5=K 4 \JLEÂ«pe-mp'21- =<740-1-â€¢~7 '~-62~L ul*-24 30-82*16 William R. Pike ~nna C. Pike r---*,-~.â€ž_=*-,~1~â€žs= 1 AMY L PLUMMER F NOTARY PUBLIC STATE OF COLORADO ) ~ STATE OF COLORADO~ ) SS. = . ~44 -Or: /260--Et.- COUNTY OF LARIMER ) The above and foregoing was acknowledged before me this ,/ day of E- 1999.by 60;)10.-- 12. Pi6- 41 Aoâ€ž-n..C. Rk. 2.00, WITNESS MY HAND AND OFFICIAL SEAL. Â£*-or a-t- My commission expires: 46,1Â£ 073 200/ 0 414422 Robert F. Koehler STATE OF COLORADO ) ) SS. COUNTY OF LARIMER ) 46. The above and foregoing was acknowledged before me this / day of /164Â«.W , -1999, by r. 6,4 F: 40 011Â£4 2000, ~ -AMY L. PLUMMER - ~ WITNESS MY HAND AND OFFICIAL SEAL. 1 NOTARY PUBLIC ~i STATE OF COLORADO ~ My commission expires: 13.-2.- =2=3, =-00 , 04 Â« 8-4- 1&#7 PL*-664- 8 J*s Tawney STATE OF COLORADO ) ) SS. COUNTY OF LARIMER ) Â£rÂ·Â· The above and foregoing was acknowledged before me this 7 day of A.6.LCCU V , 3299,by -- Ch-U=1.-...-..ji;. Opoo, r-~zaMER k WITNESS MY HAND AND OFFICIAL SEAL. 1 NOTARY PUBLIC & ~ STATE OF COLORAD~ My commission expires: ~AQ . c:23 026)0/ . -':Al ir-t<~i- pkbkl SST Bear Lake LLC Â«141/ By: Frank Theis, President STATE OF COLORADO ) ) SS. COUNTY OF LARIMER ) The above and foregoing was acknowledged before me this ~ day of 62,4.uaA Â¢ , 399* by F> a.k- 7+ula â€¢PÂ®Â°5 ~ AMY L. PLUMMER WITNESS MY HAND AND OFFICIAL SEAL. 1 NOTARY PUBLIC ] STATE OF COLORADO My commission expires: <10- 2 3 .2â‚¬>O/ . aze.2-t- U /v o rah 9 RaAu 9 RESOLUTION NO. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area, that the requirements of the applicable parts of Sections 31-12- 104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107(2), C.R.S.; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation known as "KIOWA RIDGE ADDITION" to the Town of Estes Park is as follows: A PORTION OF SECTION 2, THE NORTH 1/2 OF SECTION 1, AND THE NE y OF SECTION 11, T4N, R73W OF THE 6th P.M. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SECTION CORNER COMMON TO SECTIONS 1, 2, 11, AND 12, T4N, R73W OF THE 6th P.M.; THENCE N 85Â°54'22" W 107.19', MORE OR LESS, TO THE EASTERLY R.O.W. OF COLORADO HIGHWAY NO. 7; THENCE CONTINUING ALONG SAID R.O.W. THE FOLLOWING 5 COURSES: 640.39' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 408.10', AN INTERNAL ANGLE OF 89Â°54'19", AND A CHORD BEARING S 80Â°26'33" W 576.66'; THENCE N 54Â°32'22" W 932.51'; THENCE 266.44' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 623.00', AN INTERNAL ANGLE OF 24Â°30'14", AND A CHORD BEARING N 42Â°17'15" W 264.41'; THENCE N 30Â°00'23" W 100.19'; THENCE 508.35' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 268.30', AN INTERNAL ANGLE OF 108Â°33'32", AND A CHORD BEARING N 84Â°17'09" W 435.65'; THENCE CROSSING SAID R.O.W. N 48Â°33'55" W 100.00' TO THE WESTERLY R.O.W. OF SAID HIGHWAY NO. 7; THENCE LEAVING SAID R.O.W. N 72Â°21'58" E 685.03'; THENCE S 78Â°46'38" W 200.00'; THENCE S 64Â°08'38" W 215.00'; THENCE S 46Â°26'38" W 230.00'; THENCE N 11Â°12'16" E 1523.33'; THENCE S 74Â°01'22" E 1006.05'; THENCE N 33Â°24'32" E 216.08'; THENCE S 56Â°35'28" E 123.73'; THENCE 100.58' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 175.00', AN INTERNAL ANGLE OF 32Â°55'54", AND A CHORD BEARING S 73Â°03'25" E 99.21'; THENCE S 89Â°31'22" E 553.12'; THENCE 70.27' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 70.00', AN INTERNAL ANGLE OF 57Â°31'11", AND A CHORD BEARING N 61Â°43'02" E 67.36'; THENCE N 32Â°57'27" E 20.32' MORE OR LESS TO THE SOUTHERLY R.O.W. OF MARYS LAKE ROAD; THENCE ALONG SAID R.O.W. S 57Â°02'33" E 60.00'; THENCE LEAVING SAID R.O.W. S 32Â°57'27" W 20.32'; THENCE 130.51' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 130.00', AN INTERNAL ANGLE OF 57Â°31'11", AND A CHORD BEARING S 61Â°43'02" W 125.10'; THENCE S 89Â°31'22" E 413.47', MORE OR LESS, TO THE WESTERLY R.O.W OF COLORADO HIGHWAY NO. 7; THENCE ALONG SAID WESTERLY R.O.W. THE FOLLOWING 6 COURSES: 17.12' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 1196.09', AN INTERNAL ANGLE OF 00Â°49'12", AND A CHORD BEARING N 05Â°24'09" E 17.12'; THENCE N 05Â°48'45" E 1758.00'; THENCE 1447.45' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 766.24', AN INTERNAL ANGLE OF 108Â°14'00", AND A CHORD BEARING N 59Â°55'31" E 1241.63'; THENCE S 65Â°59'49" E 208.43'; THENCE 1542.94' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 1177.72', AN INTERNAL ANGLE OF 75Â°03'50", AND A CHORD BEARING N 76Â°28'15" E 1434.94'; THENCE N 38Â°55'44" E 1258.90'; THENCE CROSSING SAID HIGHWAY NO. 7 S 46Â°50'01" E 100.27' TO THE EASTERLY R.O.W. OF SAID HIGHWAY NO. 7; THENCE ALONG SAID EASTERLY R.O.W. THE FOLLOWING 7 COURSES: S 38Â°55'44" W 1251.51'; THENCE 1674.02' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 1277.72', AN INTERNAL ANGLE OF 75Â°04'00", AND A CHORD BEARING S 76Â°28'21" W 1556.83'; THENCE N 65Â°59'49" W 208.43'; THENCE 1258.55' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 666.24', AN INTERNAL ANGLE OF 108Â°14'00", AND A CHORD BEARING S 59Â°55'31" W 1079.59'; THENCE S 05Â°48'45" W 1758.00'; THENCE 557.65' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 1096.09', AN INTERNAL ANGLE OF 29Â°09'00" AND A CHORD BEARING S 08Â°45'45" E 551.66'; THENCE S 23Â°20'15" E 655.39'; THENCE LEAVING SAID R.O.W. N 66Â°39'44" E 295.95'; THENCE S 00Â°51'55" W 970.00', MORE OR LESS, TO THE POINT OF BEGINNING. Surveyofs Notes: 1. 23.1% of the perimeter of the proposed Kiowa Ridge Addition Annexation is contiguous with the perimeter of the current corporate limits of the Town of Estes Park. (Total perimeter = 22,690.85'. Contiguous perimeter = 5249.87') 2. Area of Kiowa Ridge Addition annexation: 4,912,042 S.F. - 112.77 Acres. 3. Platted information regarding Colorado Highway No. 7 was obtained from the 6th and 8th filings of Carriage Hills, Arapaho Meadows Addition to the Town of Estes Park, the Amended Grey Fox Estates At Cedar Ridge 1St and 2nd Filings, and the Broun M.L. D. #S-117-87 Survey. Deeded information regarding the Kiowa Ridge property was obtained from the legal description of the same. Bearings were rotated to make them relative to the plat of the 8th Filing of Carriage Hills. DATED this day of ,20 TOWN OF ESTES PARK Mayor ATTEST: Town Clerk ORDINANCE NO. AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE TOWN OF ESTES PARK, COLORADO, TO BE KNOWN AND DESIGNATED AS KIOWA RIDGE ADDITION BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That a Petition for Annexation, together with four (4) copies of the plat of said area as required by law, was originally filed with the Board of Trustees on the 24th day of August, 1999, and was modified on November 23, 1999 by the landowners of one hundred percent (100%) of the area and owning one hundred percent (100%) of the area, excluding public streets and alleys of the area hereinafter described. The Board, by Resolution at its regular meeting on the 23rd day of November, 1999, accepted said Modified Petition and found and determined that the provisions of Section 31-12-107(1), C.R.S., were met; and the Board further determined that the Town Board should consider the annex plat on January 11, 2000, and continued to February 8,2000 at 7:00 p.m. in the Municipal Building for the purposes of determining that the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S., and is considered eligible for annexation. Section 2. That the Notice of said hearing was given and published as provided in Section 31-12-108(2), C.R.S. Section 3. That the hearing was held pursuant to the provisions of Section 31-12- 109, C.R.S., on the 8th day of February, 2000. Section 4. that following said hearing, the B adopted a Resolution determining that the proposed annexation met the requirements of the applicable parts of Sections 31-12- 104 and 31-12-105, C.R.S.; that an election was not required under Section 31-12- 10792), C.R.S.; and that no additional terms or conditions are to be imposed upon said annexation. Section 5. That the annexation of the following described area designated as KIOWA RIDGE ADDITION to the Town of Estes Park, Colorado, is hereby approved: A PORTION OF SECTION 2, THE NORTH 1/2 OF SECTION 1, AND THE NE 1/1 OF SECTION 11, T4N, R73W OF THE 6th P.M. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SECTION CORNER COMMON TO SECTIONS 1, 2, 11, AND 12, T4N, R73W OF THE 6th P.M.; THENCE N 85Â°54'22" W 107.19', MORE OR LESS, TO THE EASTERLY R.O.W. OF COLORADO HIGHWAY NO. 7; THENCE CONTINUING ALONG SAID R.O.W. THE FOLLOWING 5 COURSES: 640.39' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 408.10', AN INTERNAL ANGLE OF 89Â°54'19", AND A CHORD BEARING S 80Â°26'33" W 576.66'; THENCE N 54Â°32'22" W 932.51'; THENCE 266.44' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 623.00', AN INTERNAL ANGLE OF 24Â°30'14", AND A CHORD BEARING N 42Â°17'15" W 264.41'; THENCE N 30Â°00'23" W 100.19'; THENCE 508.35' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 268.30', AN INTERNAL ANGLE OF 108Â°33'32", AND A CHORD BEARING N 84Â°17'09" W 435.65'; THENCE CROSSING SAID R.O.W. N 48Â°33'55" W 100.00' TO THE WESTERLY R.O.W. OF SAID HIGHWAY NO. 7; THENCE LEAVING SAID R.O.W. N 72Â°21'58" E 685.03'; THENCE S 78Â°46'38" W 200.00'; THENCE S 64Â°08'38" W 215.00'; THENCE S 46Â°26'38" W 230.00'; THENCE N 11Â°12'16" E 1523.33'; THENCE S 74Â°01'22" E 1006.05'; THENCE N 33Â°24'32" E 216.08'; THENCE S 56Â°35'28" E 123.73'; THENCE 100.58' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 175.00', AN INTERNAL ANGLE OF 32Â°55'54", AND A CHORD BEARING S 73Â°03'25" E 99.21'; THENCE S 89Â°31'22" E 553.12'; THENCE 70.27' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 70.00', AN INTERNAL ANGLE OF 57Â°31'11", AND A CHORD BEARING N 61Â°43'02" E 67.36'; THENCE N 32Â°57'27" E 20.32' MORE OR LESS TO THE SOUTHERLY R.O.W. OF MARY'S LAKE ROAD; THENCE ALONG SAID R.O.W. S 57Â°02'33" E 60.00'; THENCE LEAVING SAID R.O.W. S 32Â°57'27" W 20.32'; THENCE 130.51' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 130.00', AN INTERNAL ANGLE OF 57Â°31'11", AND A CHORD BEARING S 61Â°43'02" W 125.10'; THENCE S 89Â°31'22" E 413.47', MORE OR LESS, TO THE WESTERLY R.O.W OF COLORADO HIGHWAY NO. 7; THENCE ALONG SAID WESTERLY R.O.W. THE FOLLOWING 6 COURSES: 17.12' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 1196.09', AN INTERNAL ANGLE OF 00Â°49'12", AND A CHORD BEARING N 05Â°24'09" E 17.12'; THENCE N 05Â°48'45" E 1758.00'; THENCE 1447.45' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 766.24', AN INTERNAL ANGLE OF 108Â°14'00", AND A CHORD BEARING N 59Â°55'31" E 1241.63'; THENCE S 65Â°59'49" E 208.43'; THENCE 1542.94' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 1177.72', AN INTERNAL ANGLE OF 75Â°03'50", AND A CHORD BEARING N 76Â°28'15" E 1434.94'; THENCE N 38Â°55'44" E 1258.90'; THENCE CROSSING SAID HIGHWAY NO. 7 S 46Â°50'01" E 100.27' TO THE EASTERLY R.O.W. OF SAID HIGHWAY NO. 7; THENCE ALONG SAID EASTERLY R.O.W. THE FOLLOWING 7 COURSES: S 38Â°55'44" W 1251.51'; THENCE 1674.02' ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 1277.72', AN INTERNAL ANGLE OF 75Â°04'00", AND A CHORD BEARING S 76Â°28'21" W 1556.83'; THENCE N 65Â°59'49" W 208.43'; THENCE 1258.55' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 666.24', AN INTERNAL ANGLE OF 108Â°14'00", AND A CHORD BEARING S 59Â°55'31" W 1079.59'; THENCE S 05Â°48'45" W 1758.00'; THENCE 557.65' ALONG A CURVE TO THE LEFT WITH A RADIUS OF 1096.09', AN INTERNAL ANGLE OF 29Â°09'00" AND A CHORD BEARING S 08Â°45'45" E 551.66'; THENCE S 23Â°20'15" E 655.39'; THENCE LEAVING SAID R.O.W. N 66Â°39'44" E 295.95'; THENCE S 00Â°51'55" W 970.00', MORE OR LESS, TO THE POINT OF BEGINNING. Surveyor's Notes: 1. 23.1% of the perimeter of the proposed Kiowa Ridge Addition Annexation is contiguous with the perimeter of the current corporate limits of the Town of Estes Park. (Total perimeter = 22,690.85'. Contiguous perimeter = 5249.87') 2. Area of Kiowa Ridge Addition annexation: 4,912,042 S.F. - 112.77 Acres. a r/-4.-4/I-'- - .~ .4 3. Platted information regarding Colorado Highway No. 7 was obtained from the 6th and 8th filings of Carriage Hills, Arapaho Meadows Addition to the Town of Estes Park, the Amended Grey Fox Estates At Cedar Ridge 1 St and 2nd Filings, and the Broun M.L.D. #S-117-87 Survey. Deeded information regarding the Kiowa Ridge property was obtained from the legal description of the same. Bearings were rotated to make them relative to the plat of the 8th Filing of Carriage Hills. Section 6. The Town of Estes Park, Colorado, hereby consents, pursuant to Section 37-45-126(3.6) C.R.S., to the inclusion of lands described above into the Northern Colorado Water Conservancy District and the Municipal SubDistrict, Northern Colorado Water Conservancy District. Section 7. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 20 _ and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,20 , all as required by the Statutes of the State of Colorado. Town Clerk , 1. ORDINANCE NO. AN ORDINANCE ADDING KIOWA RIDGE ADDITION TO E-ESTATE ZONING TO TITLE 17 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, COLORADO WHEREAS, the annexation of KIOWA RIDGE ADDITION was accomplished on the 8 TH day of February, 2000; and WHEREAS, following testimony, the Board of Trustees has determined that it is in the best interest of the Town of Estes Park to zone KIOWA RIDGE ADDITION to the Town of Estes Park as E-Estate Zoning. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. KIOWA RIDGE ADDITION shall be zoned as E-Estate Zoning. Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 20 TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 20 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 20, all as required by the Statutes of the State of Colorado. Town Clerk RESOLUTION NO. 5-00 WHEREAS, by the Statutes of the State of Colorado, the 4~h day of April, 2000 is fixed as the time for a regular municipal election to elect a Mayor and four Trustees. WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such an election; and WHEREAS, Section 31-10-401, C.R.S., 1973, allows the Board of Trustees to delegate to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. That a regular municipal election to elect a Mayor and four Trustees shall be held on Tuesday, April 4,2000. 2. That the only polling place shall be in the Municipal Building: Administration Dept. for Early/Walk-In Voting from March 23 through March 31, 2000, 170 MacGregor Ave., Estes Park, Colorado. Room #130 (Board Room) on election day, April 4, 2000, 170 MacGregor Ave., Estes Park, Colorado. 3. That the polls for early/walk-in voting shall be open from 8:00 a.m. - 5:00 P.m. 4. That the polls on election day shall be open from 7:00 a.m. - 7:00 p.m. 5. That the Global Electronic Voting System "ACCUVOTE" shall be used in the municipal election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting equipment as required by the laws of the State of Colorado pertaining thereto. 6. That pursuant to Section 31-10-401, C.R.S., 1973, the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. 7. That the Judges of Election shall receive, for their services, the sum of $100.00/ea., plus $10.00/ea. for Judges Training School, and an additional $10.00 for the Supply Judge (Chairman). 8. That the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. DATED this day of 2000. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk INTERGOVERNMENTAL AGREEMENT FOR RENTAL OF VOTING EQUIPMENT 1 9'r , This agreement is made effective this 1 -- day of E- -2~f) , 2000, between the BOARD OF COUNTY COMMISSIONERS, LARIMER COUNTY, COLORADO ("County"), and the TOWN OF ESTES PARK, COLORADO ("Town"). In consideration of their mutual promises contained herein, the County hereby rents to the Town and the Town rents from the County the following equipment for use in the Town's April 2000 election: 1. Two (2) voting units (ACCU-VOTE), at a charge of $100.00 per unit. An ender card, spare printer tape and ribbon for each unit, and two hours of training on ACCU-VOTE operations shall be provided by the County to the Town at no additional charge. 2. Four (4) voting devices at a charge of $10.00 per device. The County will provide an additional two devices as spares, however, the County will not charge for the spares unless they are used by the Town. 3. The Town agrees to pick up the units and devices from the County. 4. The Town agrees to return the units and devices to the County within five working days after the election to be held on April 4,2000. 5. The Town agrees to pay for any uniUdevice repair or replacement cost for damages to the units and/or devices incurred during the rental period. It is agreed the replacement cost of each unit is $6,500.00. The replacement cost of each device is $250.00. ..e::sxmr- IN WITNESS WHEREOF, the parties hereto have executed this agreement to be AF-R 63hi:ctive upon the date first-above written. BOARD OF COUNTY COMMISSIONERS Â·fe â€¢ 4 0 lon -n A OF THE COUNTY OF LARIMER 1 : 0 Illa . 14% 44 11 TA' 50 49294* 0â€¢ ~ . 4 33'i-* 0 11~ J \1' Ocotc-Alu~k- BAC~Q,L.,w<' ~~kV 846 NJ.k O RA. puty Cl&rk of the Board l Chair ATTEST: TOWN OF ESTES PARK By: Town Clerk Mayor Al -1 1 -- 77 -Pi-- TOWN OF ESTES PARK Office Memorandum To: The Honorable Mavor Dekker and Board of Trustees f From: Rich Widme Town Admi~jy&tor Date: February 3,2000 Re: Town of Estes Park 2000 Organization Chart BACKGROUND: I'he Town Municipal Code (Section 2.68.040) requires the Town Administrator to propose an administrative organization plan of the Town which shall be presented to the Board of Trustees for approval. Even though the Code does not require this to be done annually, we have traditionally presented the current Organization Chart for approval each year. Attached is the 2000 Organization Chart. The only changes from 1999 are the removal o f the Senior Center and Stanley Hall Advisory Boards. BUDGET/COST: Included in adopted budget. RECOMMENDATION: Approval of the 2000 Town of Estes Park Organization Chart. 1 2 / / cam -4 N ..C 3 42 11 pÂ§ E 0 - 2 L.-1 k 5% 13# /f q 1% m f - Sm #lf -8 tia SE, % 8 46:2 0 LE YB .,0 5 , 0 .lf b g E LU 9 R LL 5 r H R tb It 6 0 b{: 3 m 0 m eSS -029# E.9 .2 Q- t 0 C H 0 .0 .6 0 2 b *34 8 w @* 0 - i-1 2%2 al f % 0 &Â§ 3.c [Et/5 %%% WaN [Â£ Ei Ly ~ 11, E US 5.E 0 1 f D 8 8 !4 0 58 39*W *42% 0 1 - MU. I 2 9 -1 >Ibl310 NAAO1 b!39VNVIAI SNISI.LE:IBAaV h!013360 1N3WdO-I3A 21O103Ula h!01032:Ila ON I.1.3>IhIVIN S31VS 630103hIla S.LN3A3 1VIO3dS 2301032310 IAJn3snIAI 6101032:Ila ~~~S/Apvme Flf peldÂ°st:;Ckd#ed ADVISORY BOARDS TOWN ADMINISTRATOR ADVI SO~~~S is~~ive (Study Session) TOWN OF ESTES PARK ORGANIZATIONAL CHART TOWN ATTORNEY URBAN RENEWAL MUNICIPAL JUDGE FIRE DEPARTMENT TOWN BOARD OF TRUSTEES ~ JANUARY 2000 ESTES PARK CITIZENS /80-LVE!1SINIIAIC]V NA/\01 1NVJSISSV =13 IHO 321=1 *13=IV~IlE]nd =IO 10*100 Joilles V Je#ad Jawki eueld