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Home My WebLink AboutPACKET Town Board 1999-04-271 . 1 Prepared 4/20/99 *Revised 4122199 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, April 27,1999 7:00 p.m. AGENDA Presentation - Resolution of Respect for Trustee Bill Marshall - Mayor Dekker. PUBLIC COMMENT: TOWN BOARD COMMENTS: 1. CONSENT CALENDAR: 1. Town Board Minutes dated April 13,1999. 2. Bills. 3. Committee Minutes: A. Public Works, April 15, 1999 - Approval of: 1. Fish Hatchery Roof Replacement, $7,000.00 2. Aeria! Mapping Scope of Services, Kucera, $80,400.00 3. Riding Mower, $7,549.08 4. Skid Steer Tractor, $36,269.00 5. Concrete/Asphalt Planer/Grinder, $12,085.00 B. Community Development, April 22 , 1999 - Approval of: 1. Community Development a. Floodplain Development - Revise Policy and Procedure Manual 2. Museum a. HVAC System, $25,107.76 3. Special Events - Parade Permits Longs Peak Scottish Hiqhlands Festival a. Friday, September 10,1999, 8:30 p.m. Torch Parade b. Saturday, September 11, 1999, 10:00 a.m. Festival Parade 2. ACTION ITEMS: *1. Upper Front Range Transportation Plan - Commissioner Disney and Felsburg Holt and Ullevig. 2. Ordinance #3-99, Booth Resubdivision Vacation Easement. 3. Ordinance #4-99, E. Riverside Dr. Encroachment Easement (Temporary). 4. Resolution #8-99 - Authorizing the Contracts between CDOT and the Town of Estes Park for: (1) the Highway 34/36 Underpass Project, CDOT #STE 0361-054, and (2) the Highway 34/36 Bridge and Roadway Widening Project, CDOT #STA 0361-049. 3. TOWN ADMINISTRATOR'S REPORT: 1. 4. *EXECUTIVE SESSION: Mayor Dekker and Town Attorney White request authorization to enter Executive Session to discuss Contract Negotiations and Personnel. f. .,F-p"L *=. ' â‚¬32.- . /k#38 ~R:*,0*94 *m95-4~22:,29>0~;A,1.v,Â»ip'â€ž~gpÂ»ap,44&182,- - -47*2 #%Â£Â£1%4*$N*f)% C.**Â«twÂ·~i.Â».b.G"ler@*%%*A4,%%*F,1 1 ' fle) Office of tbe MayoT 233**m Estes Pa/rk, Colorado ENat, \ %5f.39 K ./. egle RESOLUTION OF RESPECT k*&24 : -(1>19 --#.- ,-/2*44* i -1 h'&*4?. 1 491'At 1 ". 'ID WHEREAS, WILLIAMJ. MARSHALL served the citizens of Estes Park for many *0** Rap#*24%0 years, serving as Trustee of the Town of Estes Park from 1994 to 1999; and b~:,Â¥3. '4~5910 l' 6 ? 4~14'*1~ 0 9 5~~0Â§0* WHEREAS, during his tenure, WILLIAM J. MARSHALL played a signiticant role L.*>39 A VIZ#ji~ in the following: i...11.1.:1:1:N9 19/ ~41%32Â£ Lone Tree Housing Project Meadowdale Open Space f. .6.-4, Lake Estes Trail 43%44>** Â» 6.. Â¢*24%# Community Reinvestment Fund (election) Youth Center Facility 99.%44... Dannels Fire Station 920103â€ž '0,4.$9-7 -' Highway 34 Project Planning 2/f. Home Mail Delivery Cluster Boxes Im;4>;M. Â· (413 Annexation Policy &3*e Estes Valley Planning Commission, Special Legislation Em<*t'i,4 Purchase Palmer Property for Open Space 304*-97; r Knoll Purchase Agreement (EPURA) 1 l - 11 810]2 Senior Center 1,416 O 1 . f %40. V ; *,*~ NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of Ffip#e;-ga 04%Â¢RD't the Town of Estes Park, by this Resolution and Public Record, recognize the 076%Â¥* *'~Elt - influence of WILLIAM J. MARSHALL upon our community, recognizing further **3Ne,Al F #*JÂ·*'- that his death is a11 irreplaceable loss to the Town in which he worked and won deep 6*9& 40**~ respect and affection. U -3810.:41110 1.3,T*':B-24,30 BE IT FURTHER RESOLVED, that this Resolution of Respect be given to his retecifice*pv family in recognition of his place in this community. 1 1 Ilill,~b.:Imau) ' 4%/4%1 1, ':'40,~,:;840,%10~ **#4. , 424/9,15:m: JE~..~~.1Â£731& In witness wbereofI bave hereunto set my &#SE4g~* NGMAT/,/RL' 1<.- band and calised tbis seal to be affixed. *8**9 Mayor .44&24.*Â« Â»4*,4 -,A~*01;,Ey/.fflir#V~B &25*,0094 1 al.0443 41.+I.21.e.= I)ate April 27, 1999 44'*977 EÂ·Â·4461.fer te.......X 4 ,Â«1 , 3- t#h~>1 BE*4Â¥87@-agfÂ¢X;**9;441'1~235;f~*Blyâ„¢3&1~3 i##F -e'*bâ€¢. 7~7 7#A I . 10/54 43h *~9 â€¢.~~944%*-W-**WRIME #14"/tw<*74*<FI' 342 . -, 45Â» ? t/'44 + ..4â€¢7 Town of Estes Park, Larimer County, Colorado, April 13,1999 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Â· Meeting held in the Municipal Building in said Town of Estes Park on the 13th day of April, 1999. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek Lori Jeffrey Also Present: Randy Repola, Assistant Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: George J. Hix William J. Marshall, deceased Mayor Dekker called the meeting to order at 7:00 p.m., stating that the Board was genuinely sorry for the recent death of Trustee Bill Marshall. Bill will be sorely missed. Interest to fill the vacancy has been expressed, and the Trustees intend to make an appointment at their May 11 th Town Board meeting. The appointee's term will expire at the next regular election scheduled in April, 2000. PUBLIC COMMENT: Patrick Cipolla requested the Senior Center or Lake Trail be named for Bill Marshall as a fitting tribute to his service to the community. Mayor Dekker acknowledged the request, stating it will be taken into consideration. Stacy Dutton, Boulder stated she has been an entertainer in Estes Park for the past 8 years, and she commented on waitstaff that can't speak English ("Topnotch Restaurant"), and a police officer that failed, in her opinion, to offer her assistance. Roger Shippy, Notchtop CaM, clarified the incident that occurred at his restaurant involving Ms. Dutton, and stated she was treated with utmost respect in lieu of previous comments made by Ms. Dutton. TOWN BOARD COMMENTS: 1. CONSENT CALENDAR: 1. Town Board Minutes dated March 23,1999. 2. Bills. 3. Committee Minutes: Board of Trustees - April 13,1999 - Page 2 A. Community Development, March 25,1999 - Approval of: 1. Senior Center: a. Larimer County Office on Aging Agreements (2) - Grants. 2. Special Events: a. Fairgrounds Sound System, $5,982.48. b. Arena Construction, $14,985.00. c. Copper Penny Hunter-Jumper Horse Show Agreement, 7/23-25/99. d. Lions Club Lease for Concession Stand. B. Light & Power, April 8 , 1999 - Approval of: 1. Purchase 16-Ton Pick-Up Truck, $17,712.00. 2. Big Thompson Three-Phase Conversion Engineering Scope of Services, $50,250.00. 3. Introduce Ordinance #3-99 setting public hearing date of May 1, 1999 to adopt the National Electric Code, 1999 Edition. 4. Policy Manual Revisions (Comm'I. Deposits & Resid. Letter of Credit). 5. Windcliff Underground Rehabilitation Trenching Contract, $15,060.00. 4. Planning Commission, March 16,1999 (acknowledgment only). 5. Board of Adjustment, March 9,1999, (acknowledgment only). 6. Amended Plat of Lot 1, Prosser Subdivision, Anthony Paglia/Applicant - *Continue to May 11, 1999. 7. Amended Plat of Grey Fox Estates at Cedar Ridge, First and Second Filing, Richard & Ann Barlow/Applicants. Town Attorney White reported that he was contacted by the Applicants' Attorney, and additional signatures are required on the final plat. Attorney White advised the public hearing could be held and if the plat is approved, the Applicant could be granted ten days (until April 233, to obtain the proper signatures. Thus, Mayor Dekker opened the public hearing, and as there were no persons speaking on behalf of the plat, he declared the public hearing closed. As the Board was assured the proper signatures would be obtained, it was moved and seconded (Doylen/Barker) the Amended Plat of Grey Fox Estates at Cedar Ridge, First and Second Filing be approved, contingent upon the Applicant obtain the proper signatures by April 23, 1999, and it passed unanimously. 8. Final Plat of Sleepy Hollow Subdivision, Tejas, Inc./Applicant - Continued to May 11, 1999. Board of Trustees - April 13, 1999 - Page 3 It was moved and seconded (Doylen/Barker) the consent calendar be approved, and it passed unanimously. 2. ACTION ITEMS: None. 3. TOWN ADMINISTRATOR'S REPORT: A. Stanley Hall Preservation Project: Contract Administration - In a memorandum dated April 6,1999, EPURA Director Anderson reported on his retirement and requested Museum Director Kilsdonk be appointed the responsibility of Contract Administrator for the Colorado Historical Society Grant for the Stanley Hall Preservation Project. Town Administrator Widmer had suggested the appointment based on Ms. Kilsdonk's experience with grant administration. Thus, Director Kilsdonk was appointed Contract Administrator for the Stanley Hall Preservation Project. Contract Amendment with Colorado Historical Society - Director Kilsdonk reported that the Stanley Hall Contract was divided into three phases. The majority of objectives outlined in Phase I have been completed and Phase 2 construction is underway. The Historical Society has suggested that Phases 1 and 2 be combined into one phase and the contract be extended until October 31, 2000. This amendment will allow the specific items in each phase to be completed. Stanley Hotel has been contacted and they have no objection. It was moved and seconded (Doylen/Baudek) the Mayor be authorized to execute the Contract Amendment as presented, and it passed unanimously. 4. EXECUTIVE SESSION: Mayor Dekker requested authorization to enter Executive Session to discuss: (1) Contract Negotiations, and (2) Personnel. It was moved and seconded (Doylen/BarkeO the Board enter Executive Session as requested, and it passed unanimously. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 7:15 p.m. to Executive Session. Mayor Dekker reconvened the meeting to open session at 8:06 p.m. Trustee Jeffrey noted her support for a memorial in honor of Trustee Bill Marshall, and discussion followed on the appropriate location and type of memorial. Mayor Dekker requested the Town Board consider this Board of Trustees- April 13,1999 - Page 4 suggestion for further discussion in the near future. There being no further discussion, Mayor Dekker adjourned the meeting at 8:08 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRADFOROPUILISHINGCO RECORD OF PROCEEDINGS Public Works Committee April 15, 1999 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Assistant Town Administrator Repola, Public Works Director Linnane, Manager Sievers, Clerk O'Connor Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. HIGHWAY 7/COUNTRY CLUB DRIVE - CITIZEN REQUEST FOR BUS STOP SIGN - UPDATE (Moudry) A request for additional signage on Hwy. 7 near the Avalon/Country Club Dr./Hwy. 7 intersection was discussed at the March Public Works Committee meeting. Staff was directed to visit the site during periods when the bus stopped on school days. Staff visited the site twice and the Police Dept. performed a vehicle speed check and traffic count at the location for over a one-week period. In a memorandum dated April 10, Deputy Chief Filsinger reported that Police Officers performed traffic counts on Hwy. 7 at Country Club Dr. during pick-up/drop-off periods. So as to maintain the integrity of the data, vehicles driving under 35 mph were not included in the traffic counts. Traffic counts determined that .2% of the vehicles (926) were well within the posted speed limit. Public Works Dept. staff witnessed that there are a number of vehicles traveling along Hwy. 7 during the school bus pick-up and drop-off periods, and concur with the Police Dept. that all of the traffic abided by the traffic laws on those occasions. The sight visibility along Hwy. 7 is adequate, as it is greater than 500' in both the north and south directions. In accordance with the Manual on Uniform Traffic Control Devices (MUTCD), a "School Bus Stop Ahead" sign is not warranted as the site visibility distance is greater than 500'. Staff did witness that most of the school children (aged 8-12) walked northbound on the east side of Avalon to reach the bus stop area. There were no school children or other pedestrians were observed walking along Country Club Drive. Staff also noticed that there was a relatively high amount of construction traffic traveling north and south along Avalon. The conflicting situation between school children and traffic along Avalon was, and is, a concern. Along Avalon, there is a crest of a hill followed by a substantial dip or valley prior to the Hwy. 7/Avalon bus stop area. The sight distance for vehicles/pedestrians is less than 500 feet and a "School Bus Stop Ahead" sign is warranted. Also, a wider dirt shoulder and travel lane stripe delineation would aid in the safety of the school children on their way to and from the bus stop. The addition of large rocks along the perimeter of the bus stop area would eliminate any vehicular traffic crossing the bus stop "island." To further enhance the safety of school children at the bus stop, a 'No Motorized Traffic" sign could be relocated to the area adjacent to the point of the island and the bike path. Director Linnane reviewed a sketch of the area that further clarified the following staff recommendations that should enhance the safety of school children and motorists: BRADFORD PUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - April 15,1999 - Page 2 1. Add a "School Bus Stop Ahead" sign on Avalon. 2. Add a stripe delineation along the east edge of Avalon. 3. Widen the east shoulder of Avalon as much as possible. 4. Place a rock perimeter along the school bus stop area. 5. Relocate a "No Motorized Traffic" sign to the point of the school bus stop area. 6. Additional school bus stop warning signs are not warranted on Hwy. 7. Trustee Jeffrey commented on fluorescent signs she had observed in Denver, and staff confirmed that CDOT was contacted. This new fluorescent sign is allowed for: school bus stop ahead, pedestrian and bike crossing, and the like. The standard yellow color or florescent color is acceptable; however, all signs must be the same color. Staff has requested CDOT to replace their signs with the new color when it is appropriate. Trustee Barker questioned the ownership of the peninsula, and Director Linnane responded that the area is owned by the State, with the far east section owned by the Town. Mail boxes must be relocated to accommodate improvements, and the Public Works Dept. will also tend to this portion of the project. Linda Moudry commented that she is immensely appreciative of staffs proposal. Ms. Moudry was advised that all of the work may not be completed prior to the school summer vacation; however, a major portion of the work should be completed by June. The approximate cost is $500.00, and following discussion, the Committee recommends approval of the six items recommended above. BOOTH RESUBDIVSIION - PROPERTY OWNER REQUEST FOR UTILITY EASEMENT VACATION REQUEST. The owner of the above property (Maria H.Y. and Johnson W.K. Lin) is requesting that a power line easement and utility easement be vacated. The Light and Power and Water Depts. have verified that the associated utilities within these easements have been abandoned and those easements are no longer needed. During the development plan process of this lot in 1993, the Public Works Dept. required the developer to vacate these easements and dedicate new easements for the new electric and water lines. The Public Works Dept. followed up and made this comment on the building permit routing slip. Unfortunately, the construction of the multifamily dwelling units was completed without the developer fulfilling these conditions. The developer is now attempting to sell the units as condominiums and a potential contract is being delayed until the easements are vacated. Staff is suggesting approval of the vacations with the stipulation that the developer: (1) dedicate new easements prior to the vacations, and (2) pays for all attorney fees. Van Horn Engineering has prepared and submitted legal descriptions for vacation. Trustee Baudek questioned how the building permit was issued without this condition being met, and staff advised that the Town has not historically delayed developments. Discussion followed on initiating failsafe methods to prevent reoccurrence, and with additional staff in the Building Dept. this type of incident can hopefully be avoided, The Committee recommends approval of the vacation request contingent upon both stipulations identified above. EAST RIVERSIDE DRIVE - PROPERTY OWNER VACATION REQUEST. Julia Spencer, the owner of 264 E. Riverside Dr. has a buyer for her property (south of Ivy St.), and building encroaches approximately 4.2' into the right-of-way. Due to the encroachment, the title company will not issue title insurance. - BRADFORIPUBL}SHINGCO RECORD OF PROCEEDINGS Public Works Committee - April 15,1999 - Page 3 The owner has requested the Town vacate the property. Rather than vacate the right-of- way, Town Attorney White has recommended that a temporar'y easement be dedicated. The buyer and owner have agreed to the following: 1. Not to allow any dwelling of that unit until the encroachment is removed. 2. To remodel the building and remove the encroachment within one year from June, 1999. 3. The easement would be recorded as a one-year easement. At the end of one year, the easement would no longer exist. 4. To pay for all attorney fees associated with the easement process. Lonnie Sheldon/Van Horn Engineering confirmed that the new buyer intends to quickly remodel, that the property will be re-surveyed, and that the vacation request should be renamed an encroachment easement, not a road encroachment. As the easement will help expedite the removal of the encroachment and help alleviate an. unsafe condition, staff supports the request. The Committee recommends approval ofr a temporary easement along with the four items identified above. FISH HATCHERY RENTAL HOUSE #2 ROOF REPLACEMENT - REQUEST. APPROVAL TO PROCEED. In a memorandum dated April 15, 1999, Manager Sievers reported that the Fish Hatchery property was acquired in 1983. There are four buildings used for storage, and three residences. The homes are used for Town employee housing. The roof on House #3 is in need of replacement as it has been patched several times. Local bids were solicited: Apex Roofing $5,600 Hall's Roofing 7,985 The budget estimate was $9,000, and staff is suggesting accepting the low bid, with an additional $1,400 to be held in contingency should any unforeseen difficulties arise, for a total expenditure of $7,000. The Committee recommends accepting the low bid in the amount of $5,600 submitted by Apex Roofing, plus a contingency of $1,400 for a total expenditure of up to $7,000 for this roof replacement. A 30-year life expected on the roof. AERIAL MAPPING PROJECT SCOPE OF SERVICES - REQUEST TO AWARD BID. A basemap is a map onto which all other layers are overlaid, the foundation for a GIS. It consists of: roads, utility poles, building footprints, water features, contours, light and power features, and all man made features. The Town's existing basemap, which was prepared in 1979 by Kucera, is on mylars. It has been an extremely useful tool for 20 years. It was determined that the existing basemap needs to be replaced with a digital basemap that could be loaded onto the Town network and used by all employees simply by accessing the network rather than by looking for a hard copy. The Town budgeted in 1999 and 2000 to replace the existing mylar basemaps with new digital basemaps. By replacing the 1979 basemap, the Town will accomplish several objectives: > Maps in digital form. Advantages include: o Maps can be reproduced many times via the plotter. ....FOROPUBLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee - April 15,1999 - Page 4 o Different types of maps can be assembled into one composite map easier e.g., water line maps can be overlaid onto the new basemap of roads. o Maps are accessible to employees via the network so collaboration among employees on projects is more efficient. o Improved customer service. o Maps will encompass the entire Estes Valley, > Maps in layers. Advantages include: o Roads, water lines, building footprints, each one a layer that forms the new basemap onto which other maps can be overlaid. o Layers can be toggled on or off to show only the data needed. > Databases attached to map features. Advantages include: o The ability to query a map and see the results. e.g. search for total acreage in a particular subdivision, search for Planning Commission comments, search for the age of a section of water line. Staff budged $80,000.00 in 1999, and $45,000.00 in 2000, for a total budget estimate of $125,000.00. The Water and Light & Power Departments each budgeted 38%, and the General Fund budgeted 24%. RFPs were sent to seven consultants for the aerial mapping in the boundary of the Comprehensive Plan, and the following responded: 1999 2000 Total Kucera* $40,700 $40,700 $ 81,400 Aero-Metric $73,510 $54,785 $131,295 *Kucera will deduct $1,000.00 if all work is completed in 1999. They would reduce manpower so that re-start in 2000 can be eliminated. These prices do not include any contour base mapping. The contour base map portion will be performed in the year 2000 and the proposed Year 2000 budget can accommodate this phase. The bids did not include any contour mapping. The preliminary estimate for contour maps is $55,000. At budget time, staff will request the contour portion as a year 2000 budget item. The Public Works Dept. is recommending Kucera be awarded the bid for the Aerial Mapping Project as they are very familiar with the Town's needs and objectives. GIS Specialist Shawn Kraft clarified accuracy issues, how the 188 sections will be placed on the computer network for access throughout the organization, and manipulation capabilities.. Staff also recommends completing the entire project in 1999 at a savings of $1,000.00. This will allow staff to keep the mapping current, starting the first of the year rather than waiting one or two years. The $400.00 over-budget may be financed by the Light & Power and Water Depts. The Committee recommends completing the entire project in 1999 for the low bid in the amount of $81,400.00 minus the $1,000 deduction, for a total expenditure of $80,400.00 as submitted by Kucera. Public Works Director Linnane expressed his appreciation to Shawn for a job well done. BRADFORD PUBLISHING /0. RECORD OF PROCEEDINGS Public Works Committee - April 15,1999 - Page 5 EQUIPMENT PURCHASES - APPROVAL. Riding Mower. The Parks Dept. is currently using two Walker Co. mowers for mowing the parks areas. One mower (G-96) is a 1988 Walker Co. mower with over 600 hrs., and was scheduled for replacement due to its age and dependability needed during summer mowing. This equipment qualifies for replacement in accordance with the Town's Vehicle Replacement Policy. The Walker Co. mower is preferred because of its maneuverability and easy operation. Bids were requested from two different Riding Mower Dealers: Mac Equipment, Inc. $9,299.08 - 1,750.00 w/trade-in of G-96 Total Cost $7,549.08 Bath Power Equip. $9,238.75 - 1,000.00 w/trade-in of G-96 Total Cost $8,238.75 The 1999 Parks Department budget includes $10,000.00 for mower replacement, and staff is requesting approval to purchase the Walker Co. mower from Mac Equipment. Skid Steer Tractor. The Parks Dept. is presently using a small snow plow tractor to plow the parks and trail areas. The budget includes a larger multi-use tractor with plow to plow these areas, with a larger bucket, backhoe, nursery jaws (for lifting tree balls and plant pallets), and the ability to run a grinder to level sidewalks and asphalt. Bids were requested from two Skid Steer Dealers: Skid Steer Nursery Snow Plow Backhoe Total Cost Jaws Blade Colorado Machinery $21,032.00 $4,125.00 $1,642.00 $9,470.00 $36,269.00 Faris Machinery 24,095.00 4,050.00 1,505.00 6,295.00 35,945.00* *Note: The Faris Machinery bid does not meet specifications. Colorado Machinery includes update to a new machine annually for $500.00. The 1999 Parks Dept. budget includes $35,000.00 for a multi-use tractor, and staff is requesting approval to purchase a new Bobcat Skid Steer with attachments from Colorado Machinery. Funding the $1,269.00 over budget from the excess funds ($2,451.00) not used in the Walker Mower purchase. Fleet Supt. Mahany identified how the Faris bid did not meet specifications, and commented on the Colorado Machinery annual replacement policy, whereby the Bobcat would be annually replaced if it has less than 300 hrs.; the Town would only conduct service work. Concrete/Asphalt Planer/Grinder. The Street Dept. currently has to rent a tractor and planer/grinder to level sidewalks (concrete) and asphalt when needed. A planer/grinder will help maintain level sidewalk seams and asphalt seams (from overlays and patches), and this item is included in the 1999 budget. The planer/grinder would be run by the Parks Dept. bobcat skid steer tractor. Two bids were requested for a planer and water kit (dust control): BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 15, 1999 - Page 6 Planer/Grinder Water Kit Total Cost Colorado Machinery $10,980.00 $1,105.00 $12,085.00 Faris Machinery 8,755.00 880.00 9,635.00* *Faris Machinery bid does not meet specifications due to the blade width. The 1999 Street Dept. budget includes $12,000.00 for a sidewalk concrete/asphalt grinder, and staff is requesting approval to purchase the equipment from Colorado Machinery. Finishing discussed. The Committee recommends approval of the following equipment purchases: riding mower for $7,549.08 from Mac Equipment; Skid Steer Tractor for $36,269.00 from Colorado Machinery, with the budget deficient being funded from the budget excess from the riding mower; and the concrete/asphalt planer/grinder for $12,085.00 from Colorado Machinery, with the budget deficiency being funded from the budget excess from the riding mower. Public Works Director Linnane commended Supt. Mahany for his work on the equipment purchases. 1999 WATER LINE REPLACEMENT PROJECT - REQUEST AUTHORIZATION TO BID. At the February Public Works Committee Meeting, the Committee approved the Design and Construction Management Scope of Services for the 1999 Water Line Project, and Staff is now requesting approval to bid the project. The 1999 Budget is $500,000. The Committee recommends staff be authorized to bid the project. REPORTS. Director Linnane reported on an Open House scheduled at 5:45 p.m. prior to the Town Board Meeting April 27th to review the Upper Front Range Regional Transportation Plan. County Commissioner Disney and Debbie Zermuehlen from Felsburg Holt & Ullevig will formally present the Plan's preliminary priorities to the Town Board at 7:00 p.m. There being no further business, Chairman Baudek adjourned the meeting at 4:33 p.m. trflick dj Â© Â· (7.0#Â»u-J Vickie O'Connor, CMC/AAE, Town Clerk BRAOFORIPUILISHINGCO RECORD OF PROCEEDINGS Community Development Committee April 22,1999 Committee: Chairman Barker and Trustee Doylen Attending: All Also Attending: Assistant Town Administrator Repola, Director Kilsdonk, Advertising Manager Marsh, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. 1. CHAMBER RESORT ASSOCIATION (CRA) a. Monthly Report. CRA Director David Thomas reported that the CRA will host a 1999 New Years Eve Gala on December 31, 1999 from 9:00 p.m. to 1:00 a.m. at the Conference Center. Tickets will be available May 1 St and will cost $50 per person. The annual CRA Trade Show will be held May 4th from 1:00 p.m. to 7:00 p.m. at the Conference Center. A reception, sponsored by Key Bank, is planned immediately following the show. Other items discussed include the CRA's internet website, information requests, and the new phone answering system. 2. COMMUNITY DEVELOPMENT a. Community Profile. Director Stamey presented an updated Profile that includes the most recent census information. b. Floodplain Development Policy and Procedure. Director Stamey reported that the Town issues a floodplain development permit for development that occurs within the Town's floodplains and with the issuance of a floodplain development permit, there should be other operating procedures to insure that construction complies with the issued permits. Director Stamey presented a Building PermiUFIoodplain Development Permit Policy and Procedure. The policy clarifies the permit process and requirements and provides for a pre-construction conference between the applicanUcontractor and staff. The policy also identifies a stop work order measure for violations. The Committee recommends approval of the Building PermiUFIoodplain Development Permit Policy and procedure as presented. 3. MARKETING a. Advertising Report: Peter Marsh presented an insert promoting summer activities and reported that the insert will appear in Boulder, Longmont, Loveland, Ft. Collins, Greeley, and Cheyenne newspapers on Sunday, May 2nd. Overall Vacation Planner requests are down only 17.3% and the level of advertising generated responses is up 42.5%, compared to this time last year. Incoming 800 calls continue at a relatively level pace, down only 3% from 1998. E-mail requests for planners are up 13%, compared to the same period last year, and total visits are up 17,442 for a gain of 77%. Susie Blackhurst, of Market Reach, presented a summary of the media relations program for 1998. The summary of data reflected coverage in Colorado newspapers only, no special coverage was included (i.e., magazine, TV, or radio). A significant increase in regional coverage was noted from $89,860 in 1997 to $144,390 in 1998. Ms. Blackhurst also noted that visuals are extremely beneficial in story coverage and presentation. b. Conference Center Report - None BRADFORD PUILISHINIC CO. RECORD OF PROCEEDINGS Community Development Committee -April 22,1999 - Page 2 4. MUSEUM a. Monthly Report: Director Kilsdonk reported that a new exhibit entitled 1899: Preparing for a New Century w\\\ open May 7th and a joint reception with the Art Center of Estes Park is planned from 5-7 p.m. Lew Dakan donated two prints of a photograph of Estes Park in 1899, from the Museum's collection, as door prizes. The reception is free and open to the public. Archaeology of the Estes Park Area: Who Lived Here Before Us, a free children's program held at the Allenspark School, will open May 15th, Registration is required. A free day at the Museum is scheduled May 18th in celebration of International Museum Day. The Parade of Years Automobile Tour \s scheduled May 22-23. Automobiles will be displayed at the Museum on Sunday from 9-11 a.m. and the Town will provide breakfast to the drivers. The Top Hands' Estes Park Antiques and Collectibles Show, in conjunction with the Museum, will offer Object Identification Day, on May 2gth at the Fairgrounds. This event is a fundraiser for the Rodeo Committee and the Museum. b. HVAC System Bid - Director Kilsdonk reported that the Town Trustees approved installation of a humidity-ventilation-air conditioning unit at the Museum as part of a federal grant match. The 1999 Budget included $25,000 for this project. Timberline Mechanical Services, Inc. submitted a bid of $25,107.76 to install the system. The Committee recommended approval of the contract to Timberline Mechanical Services, Inc. for $25,107.76. 5. SENIOR CENTER a. Monthly Report: Director Kilsdonk presented the monthly report highlighting the following: the Senior Center will hold their annual meeting on May 3rd and the regular Senior Center board meeting will follow. Priscilla Haughey has been promoted to Food Service Manager. The Senior Center served 491 meals on wheels and 695 congregate meals during March. 6. SPECIAL EVENTS a. Parade Permits - Request Approval. The Longs Peak Scottish Highlands Festival requested parade permits for the Torch Parade on September 10th at 8:30 pm A police escort is requested in the east bound lane on Elkhorn Ave. from Tregent Park to Bond Park - no street closure. The Scottish Festival Parade on September 11* at 10:00 a.m. Street closure of Elkhorn Ave. from West Park Center to the Chamber building is requested. The Committee recommends approval of the permits as presented. b. Update on Multi-Use Field: Continued to the May committee meeting. There being no further business, Chairman Barker adjourned the meeting at 8:55 a.m. 1/ ) 1/- 7.1. 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Please use this sheet to answer the following questions and to provide us with your thoughts. You may either return this sheet this evening or send it to: Ms. Jenny Halcomb Phone: (303) 721-1440 Felsburg Holt & Ullevig Fax: (303) 721-0832 7951 E Maplewood Avenue, Suite 200 email: jenny.halcomb@fhueng.com Englewood, CO 80111 Please send by Friday, April 30 1. What are your comments regarding the preliminary ranking of projects in the 2020 plan? 2. Are there additional comments you would like to offer? (Use back of sheet if necessary) Name: Address: Phone: email: ORDINANCE NO. 3-99 AN ORDINANCE VACATING WATERLINE AND LIGHT AND POWER EASEMENTS WHEREAS, the owner ofproperty subject to waterline and light and power easements has requested that the Town vacate the waterline and light and power easements as the water and light and power lines serving the property have been located in the public street right-of-way; and WHEREAS, there is no longer any necessity to retain the waterline and light and power easements proposed to be vacated; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interests of the Town to permanently abandon and vacate the waterline and light and power easements. NOW, THEREFORE, BE IT ORDAINED BY THEBOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1: The Board of Trustees of the Town of Estes Park, Colorado hereby vacates the waterline and light and power easements as more specifically described on Exhibit A and Exhibit B attached hereto and incorporated herein by reference. Section 2: Ihe Town surrenders any and all right, title and interest to the vacated waterline and light and power easements. Section 3: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication, PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF ,1998. TOWN OF ESTES PARK By: Robert L. Dekker Mayor ATTEST: Town Clerk YA'* .1,Â·:.A Al; 11't:.I 111: .- rÂ· X 11 V. 4 2 Â· U.v vu . 9 1 .- 0 CÂ·1: Ai - - 1 - . . 2Â£1!01 "AÂ» 2 4 EASEMENT A 20' Â¥ADE UnUTY EASEMENT 2 f VACATION ~ ACROSS LOT 2. AMENDED PLAT "'T##.16' OF TRACT 4 BOOTH ,/r â€¢ - RESUBOMSION, WITH EXTENDED ANO SHORTENEO BOUNDARIES TO M Le MEET PROPERâ„¢ UNES. THE CENrTERUNE oF WMICH IS DESCRIBED AS FOLLOWS: I COMMENCING AT THE NORTHWEST f 0/ CORNER OF SAID LOT 2. 1 -4 0.- THENCE S 00-29'09' W 64.04' - 'ii, TO THE TRUE POINT OF -1\- ---72 i.---I- BEGINNINGÂ· THENCE S 7910'00" 101 \ -42 =92.1 E 208.24*'TO THE EASTERLY PROPERTY LINE OF SAJO LOT 2 ATO â„¢E END OF THIS : *---74Â£ EASEMENT, 770.4* D. r . 2\ , 1.0 1 \ 1 2 .0 Th.-*.Al.luwâ€¢- 1 !4 L \ \r metoâ€¢om . â€¢g;10 0,&'In . oc,oâ€¢<,co .m,trr c.,0*,r 1 '12, 1 . 1/ --0-- 0045#72 ---- 6* f tr -23--\ , 44â€¢. e 4 , - it ZO' 0. al,â€¢â€¢suÂ· 66 -1 /1 -*-..--- - *.1 w ji -< 7-- *A * t.14, tfuu'l 1 ty.W Â¥ 0 V.-4 8 1 W- L..7.24' ---7 1= l .00 - L., 5' 1 0 1 , 1 0 â€¢OJâ€¢Â© -*t~nâ€¢â„¢m . . LOT 2 r 1 0 I'l,- .'.,t / 01 04/,0.J . i i 2 1 0 : 1 0 '/I,/. 4/ 0 'aÂ·e~ 'C,1,!4 f...Un'#4/44,/ i. c..0,6 .E.09 142,/,45- -22 , 1 , i 0 9485 i A . , '' 1 -' 6.' WUIAN G. VAN HORN-- - Â¥7- '6 *O.a ./ CO PE. * LS, #9483 1 . - - DRAWN _ DATE --VAN HORN- ENGINEE~ING SCALE PROJ. NO. 10â€¢3 Fish Creet Road - P.O. Bot â€¢55 - Evt.i Pork. CO 80317 ALP 4-6-99 ~94: <970) 386-9388 - FOG_1970) 388-otol _ . r 1. . 80' 98-10-01 1'404' S C]Cr2*'09 ... ..4. C.lj AM YAN M..ta :10111:trilk : P. A Il J. :Z:.:CCCILI .. - 9 il.. elr,!.PY./ 2818 IT "02 .6 0 EASEMENT A 20' wIDE POWER UNE VACATION EASEMENT ACROSS LOT 2. AMENDED PLAT OF TRACT A 5 + BOOTH RESUBDIVISION, WITH EXTENOED AND SHORTENED 10.13,1.-' 44 GOUNOARIES TO MEET PROPERTY O - UNES. THE CENTERUNE OF W~â€¢ICH IS DESCRIBED AS FOLLOWS: a.c F - w 4.i COUMENCING AT THE NORTHWEST CORNER OF SAID LOT 2: THENCE S 00'29'09' W 1 24Â·04% 1 â„¢ENCE S 00-19'47" W 77.02' ' TO THE TRUE POINT OF 511 \~ a.d BEGINNING; â„¢ENCE N 79'30'00~ 1 -1 1 r. 0 +AL E 248.01' TO THE EASTERLY " 9. r LINE OF SAID LOT 2 AND THE 4r. I O END OF THIS EASEMENT. (2\ rek : til\ , li'\ 11 \ / -1 *.. 940;22(:27,48#12&01/.i'.1... i X ._LL* 0-2-- . ==1 Â«snfl---- .0 - ---- - %2 ;5 j<*.A:-r - . - 2=tzÂ© 7:14- e :6 31 k.: -12\L , W. 94 .S *4402 POND ..120' U te.IN .i e =g -< 7.- Â»ArtÂ» u. - 1- 4 . 0 .432>. 1-----rn. .2 - - - - .- ./ 5.-*44-12-95fLAS=. -_ < ~v~~.r. ~ 1 -401!--1 ..06Â· 45 '' 1 0 ./ \6. 11 -------- . 0 LOT 2 - . . ... MO e.Â£-2. , I.Â¢ 0./. '. .. UV >140 I -- , i .-9.*&.'*..../, 0 --- . 0 - ...1 Â«210 d . 'J.0/ tu* f.t.,0.<0 -,u'luu'n '114,4, e --,4- - , . 1 + ' . l.' U ~ WUJ# G. VAN MORN 9- 44'-A'/ CO PE & 0 09â€¢03 1 4 0.- - VAN HORN ENGINEERING - SCALE | PROA 'Eu DRAWN DATE 104 Moh Cri,k Rood - P.O. Dog 456 - E.loâ€¢ Park. CO 80517 .-0-ge Phon,: (970) 586-9380 - For: (970) 586-0,0t 1' - 80' ps-10-01 0@ W ORDINANCE NO. 4-99 GRANT OF TEMPORARY ENCROACHMENT EASEMENT WHEREAS, the owner ofcertain property located within the Town ofEstes Park which encroaches on the right-of-way ofEast Riverside Drive has requested that the Town grant a Temporaiy Encroachment Easement for the purpose of the encroachment; and WHEREAS, the Board ofTrustees of the Town ofEstes Park has determined that it is in the best interest of the Town to grant sid Temporary Encroachment Easement. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. 1. The Town hereby grants the Board ofTrustees ofthe Town ofEstes Park to authorize the grant of the Temporary Encroachment Easement as the same as more fully set forth on Exhibit A attached hereto and incorporated herein by reference and authorizes the Mayor and Town Clerk to execute the same. 2. Ihe adoption of this ordinance is hereby determined to be declared an emergency due to the fact that it is necessary to immediately grant the Temporary Encroachment Easement; and WHEREAS, in the opinion ofthe Board of Trustees an emergency exists, this ordinance shall take effect and be enforced immediately after its passage, adoption and signature of the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF ,1999 TOWN OF ESTES PARK By: Robert L. Dekker Mayor ATTEST: Town Clerk Exhibit A GRANT OF TEMPORARY ENCROACHMENT EASEMENT This Grant of Temporaiy Encroachment Easement is granted by the Town of Estes Park, a municipal corporation, Grantor, to Julia S. Spencer, Grantee, this 27Eh day of Apdl, 1999. WHEREAS, the Grantee owns real property more fully described as follows; and PARCEL 1: The South Seventy-five feet (75) of (frontage) of that part of Lot 21, Riverside Subdivision to the Town of Estes Park lying between the Baseline and Riverside Parkway, County of Larimer, State of Colorado, except that portion conveyed in Deed 798 page 498. PARCEL 2: The Noith 6fty feet (50) of Lot 21, Riverside Subdivision to the Town of Estes Park, Colorado, lying between the Baseline and Riverside Parkway, County of Larimer, State of Colorado, except thai portion conveyed in Deed 798 page 498- PARCEL 3: A portion of Lot 21, Riverside Subdivision, Town of Estes Park, bounded and desctibed as follows: Beginning at the point of intersecrion of North line of said Lot 21 with the East Riverside Baseline; thence along the said North line of Lot 21 S 810 00' E 15.0 feet, thence S 9Â° 00' West 25.5 feet, thence S 28Â° 40' W 47.3 feet to a point on dle aforesaid East Riverside Baseline, thence along the Baseline N 9Â° 00' E 70.00 feet to the point of beginning, County of Larimer, State of Colorado, except that portion conveyed in book 798 page 498. WHEREAS, a building on said property encroaches upon the right-of-way of East Riverside Drive, a public street owned by the Town of Estes Park; and WHEREAS, the Grantee has requested that the Grantor hereby grant a Temporary Encroachment Easement for the portion of the building located within the tight-of-way of East Riverside Dlive, pursuant to the terms and conditions of this Temporary Encroachment Easement Grant NOW THEREFORE, in consideration of the above recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Grintor hereby conveys and grants to the Grantee her heirs, personal representatives and assigns, a Temporary Encroachment Easement including the right to maintain the building located within said easement for the period of this Temponry Easement Grant subject to the following terms and conditions: 1- The building located within the Temporary Encroachment Easement shall be removed, at Grantee's expense, on or before July 1, 2000. 2. The building located within the encroachment easement shall not be occupied during the term of this Temporary Encroachment Easement 3. As of and on July 1, 2000, this Temporary Encroachment Easement shall cerminate by its terms. Grantee shall not have any right, claim or interest in this Easement Grant after July 1, 2000. There shall be no necessig for any action by either Grantor and/or Grantee to terminate this Temporary Encroachment Easement 4. The legal description of the Temporary Encroachment Easement is more fully described as follows: Legal Description for Encroachment Easement in a portion of Section 25, Township 5 North, Range 73 West of the 60' P.M. Considecing the north line of Lot 21, lying west of the "Baseline" as shown on the recorded Plat of Riverside Subdivision co the Town of Estes Park as bearing S 81Â° 00' E and being monumented on the east end by h" rebar with cap L.S. 6499 and on the west end by a 1" O.D. Pipe. Commencing at the intersection of said north line with the east zight-of-way (ROW) of East Riverside Dtive, as monumented by a 1" O.D. Pipe; thence continuing south along said east ROW along the arc of a 293.16 feer radius curve to the left 43.49 feet (chord bearing S 05Â°29'28" E 43.45 feet); chence continuing south along said ROW along the arc of a 176.75 feet radius curve to the left 47.11 feet (chord bearing: S 17022'56" E 46.97 feeÂ© to the True Point of Beginning; thence departing said east ROW S 07Â°02'16" E 13.58 feet; thence N 87Â°57'13" E 5.24 feet to said east ROW; thence along said east ROW along the arc of a 176.75 feet radius curve to the iight 14.98 feet (chord bearing. N 27Â°26'46" W 14.97 feet) to the True Point of Beginning. Said Road Easement encloses approximately 36 square feet. Town of Estes Park, Larixner County, Colorado. Together with the right to maintain the building currently located upon the aforementioned Temponry Encroachment Easement premises according ro the terms if Qus Temporary Encroachment Easement Grant. 2 TOWN OF ESTES PARK Robert L. Dekker Mayor ATTEST Town Clerk STATE OF COLORADO )ss County of ) The foregoing insmiment was acknowledged before me this day of 4 A.D. 19 , by My commission expies: '19 (Seal) Notary Public 3 RESOLUTION NO. 8-99 WHEREAS, the Town of Estes Park has previously budgeted and appropriated in its 1999 Budget, sufficient funds for the Town's required financial participation in the Hwy. 34/36 Bridge/Roadway Widening Project, and the Hwy. 34/36 Underpass Project; and WHEREAS, in order for the Projects to commence, it is necessary for the Town to enter into a contract with the Colorado Department of Transportation; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town to approve and authorize said Contracts. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. The Board of Trustees of the Town of Estes Park hereby approves and authorizes the execution of these certain contracts by and between the State of Colorado for the use and benefit of the Colorado Department of Transportation and the Town of Estes Park for the Hwy. 34/36 Bridge/Roadway Widening Project, and the Hwy. 34/36 Underpass Project. 2. The appropriate officials of the Town of Estes Park are hereby authorized to execute the contract as the same has been presented to the Town. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK ON THE DAY OF ,1999. TOWN OF ESTES PARK, COLORADO By Mayor ATTEST: Town Clerk STATE OF COLORADO DEPARTMENT OF TRANSPORTATION --A Region 4 Loveland Residency .â‚¬%= 2207 East Highway 402 --I Loveland, Colorado 80537 --- (970) 667-4670 April 14,1999 STA 0361-049 &.STE 0361-054 At US 34 (Big Thompson River in Estes Park) Sub Acct:= 11203 & 11868 Mr. Bill Linnane Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Bill: Enclosed for review and Town Council action are four copies of each contract for the tWO projects listed above, between the Town and the Department of Transportation for these projects. If the contracts are acceptable, the Council must pass either a resolution or ordinance (which ever you deem appropriate) authorizing someone to execute a contract on behalf of the Town. This authorization should contain a commitment that the Town will match the federal funding for the project at the specified rate. A copy of the resolution or ordinance must be attached to the contract at the appropriate place. If the resolution contains a dollar amount, such amount shall not be less than the amount of the local agency's contribution as shown in the contract, but may exceed this amount if you intend to overmatch the federal funds. Three copies of the contract are to be signed by the person authorized to bind the Town to the terms of the contract and returned to me, undated, for the State's signatures. The fourth copy is intended for the Town's review and comment prior to signing the contract and can be retained in your files pending the receipt of a fully executed contract. SionÂ«ely, f J .-9 n Ro~r L. Tanner Region 4 Project Manager Enclosures CC: File via Martinez/ranner Central Files