HomeMy WebLinkAboutPACKET Town Board 1999-04-13Prepared 4/8/99 *Revised 4/9/99 **Revised 4/13/99 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, April 13, 1999 7:00 p.m. AGENDA PUBLIC COMMENT: TOWN BOARD COMMENTS: 1. CONSENT CALENDAR: 1. Town Board Minutes dated March 23, 1999. 2. Bills. 3. Committee Minutes: A. Community Development, March 25,1999 - Approval of: 1. Senior Center: a. Larimer County Office on Aging Agreements (2) - Grants. 2. Special Events: a. Fairgrounds Sound System, $5,982.48. b. Arena Construction, $14,985.00. c. Copper Penny Hunter-Jumper Horse Show Agreement, 7/23- 25/99. d. Lions Club Lease for Concession Stand. B. Light & Power, April 8,1999 -Approval of: 1. Purchase M-Ton Pick-Up Truck, $17,712.00. 2. Big Thompson Three-Phase Conversion Engineering Scope of Services, $50,250.00. 3. Introduce Ordinance #3-99 setting public hearing date of May 1, 1999 to adopt the National Electric Code, 1999 Edition. 4. Policy Manual Revisions (Comm'I. Deposits & Resid. Letter of Credit). 5. Windcliff Underground Rehabilitation Trenching Contract, $15,060.00. 4. Planning Commission, March 16,1999 (acknowledgement only). 5. Board of Adjustment, March 9, 1999 ' . Mayor : open the public hearing and ask if there are any persons desiring to speak on the following plat. If not, it will remain on the Consent Calendar: . I 6, Amended Plat of Lot 1, Prosser Subdivision, Anthony Paglia/Applicant - *Continue to May 11, 1999.
7. Amended Plat of Grey Fox Estates at Cedar Ridge, First and Second Filing, Richard & Ann Barlow/Applicants. 8. Final Plat of Sleepy Hollow Subdivision, Tejas, Inc./Applicant - *Continue to May 11, 1999. 2. ACTION ITEMS: 3. TOWN ADMINISTRATOR'S REPORT: 1. Stanley Hall Preservation Project: A. Contract Administration - Assistant Town Administrator Repola. B. Contract Amendment with Colorado Historical Society - Museum Director Kilsdonk. 4. **EXECUTIVE SESSION: Mayor Dekker and Town Attorney White request authorization to enter Executive Session to discuss: (1) Contract Negotiations, and (2) Personnel.
Town of Estes Park, Larimer County, Colorado, March 23, 1999 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 23rd day of March, 1999. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: Susan L. Doylen, Mayor ProTem Mayor Dekker called the meeting to order at 7:00 p.m. and Clerk O'Connor conducted a Swearing-In Ceremony for Mike van Deutekom, Police Lieutenant. Mike's new duties will include the supervision of Patrol and Investigations within the Police Dept. The promotion was effective March 22, 1999. On behalf of the entire Board of Trustees, Mayor Dekker expressed his congratulations to Lt. van Deutekom. Assistant Town Administrator Repola commented that there were five internal police officers qualified for this position, and these officers have many outstanding qualities they provide the Town. PUBLIC COMMENT: Keith Keenan, PresidentfTrout Unlimited and resident commented on the recent construction mishap in Fall River that resulted in fish kill. Mr. Keenan stated that the Town Board may be perceived as not having any concern with preserving the rivers and streams, and he urged the Board to eliminate the 30' exception rule. Mayor Dekker stated that this recent incident will prompt the Town to review this type of development. Community Developmer Director Stamey responded that the incident was caused by the contractor actually working in the river, the distance from the river was not a factor. Director Stamey reviewed the exception rule pertaining to narrow lots, and stated that staff may look at frontage on the river and the highway, possibly revising the river setback to highway setback standards. Patrick Cipolla proposed the Town begin regulating the construction industry by imposing penalties when infractions occur. The exception was created for "hardship" cases, and, in his opinion, contractors are using this ruling for their own profit. Mr. Cipolla urged the Board to apply the exception rule for verified hardship cases, and institute penalties and/or fines for contractors, and include a stipulation in the Business License to allow denial of building permits. Mr. Cipolla added that the Board of Trustees owe it to the people of Estes Park, the Estes Valley, and future generations to preserve the environment. Mayor Dekker noted that the Town is constantly reviewing policies, and when changes necessary. revisions are adopted. Mayor Dekker thanked Messrs. Keenan and Cipolla for their comments.
Board of Trustees - March 23,1999 - Page 2 TOWN BOARD COMMENTS: Trustee Baudek responded to Mr. Cipolla noting the difficulty in defining poor quality, staffing limitations, and the potential of violating civil rights. Trustee Baudek urged the Board exhibit caution in addressing Mr. Cipolla's requests. 1. CONSENT CALENDAR: 1. Town Board Minutes dated March 9,1999. 2. Bills. 3. Committee Minutes: A. Light & Power, March 11,1999 - Approval of: 1. Policy Manual Revisions (Short Term Rentals). 2. Revenue Bond Issue (1) Financial Advisor Agreement w/James Capital $6,000; and (2) Holme Roberts & Owen (Bond Attorney) $25-35,000. 3. Christmas Decorations Installation Contract Change Order w/Rocky Mountain Lawn Care, $7,492.16. B. Public Works, March 18,1999 - Approval of: 1. 1999 Street Improvement Project, $220,000. 2. Muni. Bldg. Window Caulking Project, $4,038.00. 3. Muni. Bldg. Roof Seal Project, $13,000. 4. 2-Ton Truck (Freightliner), Transwest, $119,902. It was moved and seconded (HiWJeffrey) the consent calendar be approved, and it passed unanimously. 2. ACTION ITEMS: 1. "State of the Library" Report - EVPLD President Wasson and Director Volz. President Wasson reviewed how the library began in Estes Park and the subsequent new building which was opened June 23, 1991. The new building contains 13,652 sq. ft. and it was completed on schedule and $150,000 under budget. The library is open 62 hours/week in the winter, and 68 hours/week during the summer months. The Library Board's strategy is to emphasize the value of the Estes Valley Public Library District through superior customer service, ready access to current information and books, and introduction of proven technology. President Wasson introduced Director Volz who briefed the Trustees on the statistical information comparing 1991 to 1998: 28,000 books in the collection to 45,0000. The library has greatly increased the number of people being served without increasing staff members. Director Volz reviewed current programs, and President Wasson the Internet Access and training sessions. Recent bond refinancing has resulted in reducing the taxpayers interest cost by $107,843.12 over the life of the bonds; the bonds will be amortized in 10 years. Director Volz addressed the future of the library and increased expenditures, primarily for a bilingual program. President Wasson commented on the next Millennium and expressed his appreciation to the Town for their contributions, adding that the District looks forward to the continuation of that effort. Mayor Dekker commended
Board of Trustees - March 23,1999 - Page 3 both gentlemen on their informative report, and Trustee Baudek complimented the entire library staff. 2. Amended Plat and Development Agreement for Lots 32 - 35 and Portions of Lots 1, 31 and 37, White Meadow View Place Addition, JANCO Properties of Estes Park/Applicants (employee housing and highway intersection) - Continued from March 9,1999. Plat: Mayor Dekker opened the public hearing, and Director Stamey reviewed the amended plat and development proposal. Bill Van Horn appeared on behalf of the Applicants and stated the proposal is truly a win- win situation as it improves a hazardous intersection, reconfigures lots, and provides housing, and he encouraged the Board to look favorably toward the plat. The Attorney for the Applicants, as well as the Attorney for the property owners were in attendance. All parties have approved the Development Agreement; however, signatures have not yet been obtained. Mr. Van Horn suggested the plat be approved and not recorded pending a fully-executed Agreement. There were no further audience comments. Development Agreement: Town Administrator Widmer reported that the Development Agreement has been restructured to ten payments of $12,500/yr. to be used for property upgrades, with a provision to releasd the lien holders if foreclosure is made. Minor changes to the Agreement include adding a provision that, to the extent possible, the the units will be rented to people employed in the Estes Valley. The $10,000 option payment can be paid out of the Contingency Account; the $75,000 option payment can be added to the Year 2000 Budget and both the 1999 and 2000 Budgets contain $25,000/yr. for housing. Staff agrees the Agreement is a win-win situation that provides a safer intersection and low cost seasonal housing. Town Attorney White confirmed that the newly-revised Agreement states the owners must spend $12,500 on hard costs in the first year, and beginning the second year, they may use the money to amortize financing to upgrade the low cost housing units. The lien holders approval has been revised to allow the lien holders to terminate the low cost housing provision should they foreclose. In addition, the Agreement addresses and/or includes the Board's previous suggestions pertaining to rental to locals, short-term rentals, trash/junk accumulation. There being no further testimony, Mayor Dekker closed the public hearing. It was moved and seconded (BaudeldHix) the Amended Plat of Lots 32, 33,34,35, and portions of Lots 1, 31 and 37, White Meadow View Place Addition be approved, and it passed unanimously. It was moved and seconded (Marshall/Jeffrey) the JANCO Development Agreement be approved. Trustee Baudek commented that the Town has held the opinion that this particular intersection should be improved for many for years; however, due to funding, this project had not been initiated. This Agreement provides a much improved and safer intersection. The motion passed unanimously. 3. Amended Plat of Lots 26 and 27, Block 9, Country Club Manor Addition, Ruth Goetzel/Applicant. Mayor Dekker opened the public hearing. Community Development Director Stamey reported this amended plat recognizes the south half of a subdivision of ownership that was created and recorded in 1972, known as Prospect Terraces Vacation
Board of Trustees - March 23,1999 - Page 4 Homes. This plat divided ownership of eight existing cabins that have been held and sold in separate ownership since 1972; the subdivision has never been approved by the Town, and the owners of four of the lots are now requesting approval of the proposed amended plat in order to improve their title to the property. The Planning Commission reviewed the amended plat in November, 1997 and requirements for new access and utility easements recognizing current use were included. Since that time, the applicants have been unable to fulfill these conditions, thus the plat has recently been revised to reflect the original access easements that do not fit with current use. Each lot has legal access, thus, staff is recommending approval of the amended plat in its present form as approval will not create any new problems for the owners of these lots, and it does provide formal approval of the existing division of ownership. Trustee Baudek requested received clarification on access to individual dwelling units. Director Stamey reviewed historical use for access to the rear lots. Paul Kochevar, representing the applicant, reported that easements are being provided for all utilities for all lots, and that the Applicant opted to pursue the amended plat to correct the plat of record for her property. The remaining lot owners may opt to rectify their lots in the future also. There being no further testimony, Mayor Dekker declared the public hearing closed. Trustee Baudek sought Attorney White's opinion, and Attorney White stated he concurs with approval as it legitimizes at least 50% of the subdivision; staff also confirmed that all property owners have signed the plat. It was moved and seconded (Hix/Jeffrey) the Amended Plat of Lots 26 and 27, Block 9, Country Club Manor Addition be approved, and it passed unanimously. 4. Street Closure (portions of Manford Ave., Community Dr. and Woodstock Dr.) for State Firefighters Association Convention, June 24 & 25, 1999 - Fire Chief Dorman and 1 St Ass't. Chief Parker. In a memorandum dated March 19, 1999, Fire Chief Dorman requested approval of the street closures identified above to host tournament events during the Firefighters Convention. Closures would be in effect from 6:00 a.m. - 6.00 p.m.+ on June 24th and June 2501 Access would be maintained to all affected businesses and signs will be provided for these businesses. Each affected business owner was contacted and specific comments were provided. A flyer was provided for the Manager/Lone Tree Village Apartments. Responding to questions, Chief Dorman confirmed: appropriate signage will be prepared, all businesses will have access throughout the event, spectator parking space is being provided at the fairgrounds, and fencing along the bike path with staff members are planned for spectator safety. Tournament event specifics and the number of conference participants were also reviewed. · It was moved and seconded (Barker/Marshall) the street closures be approved, and it passed unanimously. 5. Liquor Licenses: A. New Hotel & Restaurant Liquor License Application filed by F & 1, Inc., dba GONZO'S MEXICAN FOOD. Mayor Dekker opened the public hearing and reviewed procedure. Frank Gonzales requested
Board of Trustees - March 23, 1999 - Page 5 approval of the license and reviewed his operating procedure. There were no audience comments. Town Attorney White reviewed the application, and Trustee Baudek noted that the Town Board and the Police Dept. take very seriously liquor laws, particularly with youth, and the Police Dept. is available for assistance in this regard. There being no further testimony, Mayor Dekker closed the public hearing. Stating the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets I the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (HiWJeffrey) the New Hotel and Restaurant Liquor License filed by F & 1, Inc. be approved, and it passed unanimously. B. Transfer of Ownership: From Tom Thomas to Notchtop Baker, & Caf@, Inc. (Shippy & Darling), 459 E. Wonderview Ave. #4, Beer & Wine License. Trustee Hix cited a conflict on interest and stated he would not participate in discussion nor vote. Roger Shippy addressed service of alcohol in his employee manual and that he, as well as his staff, will attend liquor training. Trustee Baudek noted that the Town Board and the Police Dept. take very seriously liquor laws, particularly with youth, and the Police Dept. is available for assistance in this regard. It was moved and seconded ( BaudeldBarker ) the Transfer of Ownership for Notchtop Bakery and Caf@, Inc. be approved, and it passed unanimously. C. Transfer of Ownership: From Johnathan & Amy Lyreman dba Cowpoke Cafo Of Estes Park, to Norman & Theresa Schaible, dba THE WOODLANDS, 165 Virginia Ave., Hotel & Restaurant License. Norm and Theresa Schaible were introduced and they confirmed they will comply with liquor regulations. Trustee Baudek noted that the Town Board and the Police Dept. take very seriously liquor laws, particularly with youth, and the Police Dept. is available for assistance in this regard. It was moved and seconded (Hix/Barker) the Transfer of Ownership for The Woodlands be approved, and it passed unanimously. 6. EPURA Appointment. Mayor Dekker announced the appointment of Tamara Jarolimek to EPURA. Ms. Jarolimek will complete the vacant 5- yr. term that expires 9/14/02. 3. TOWN ADMINISTRATOR'S REPORT: A. Food Tax Refund Update. Town Administrator Widmer reviewed a memorandum dated March 19th prepared by Clerk O'Connor on the Food Tax Refund Program: to date, 56 applications have been processed for 12 families with children, 10 disabled, and 34 elderly, for a total budget expenditure of $7,200. The 1999 budgeted amount is $22,000, and staff encouraged residents to contact the Town Clerk's office to determine their eligibility. B. Juvenile Accountability Block Grant Application Proposal. Assistant Town Administrator Repola briefed the Trustees on this proposed partnership among the County and cities of Larimer County. Due to federal funding guidelines, the Town is ineligible for direct block
Board of Trustees - March 23,1999 - Page 6 grant funding. The Town's option is to participate with a larger entity that would enhance the County's grant application. A grant match of $299 (10%) is required and the funds would be provided by the Police Dept. The County would receive the Town's allocation of grant money for a total grant of $2,994 and provide the services as outlined in a memorandum dated March 1 gth submitted by Lorrie Wolfe. Of the four programs being proposed, all but the Truancy/Accountability Program will be available to Estes Park residents. Ass't. Repola could not confirm whether this program is on-going and if the Town would be responsible for funding this program in the future. Town Administrator Widmer commented that staff is assuming Larimer County staff will continue applying for this grant. It was moved and seconded (Hix/Jeffrey) the Town endorse the grant application and authorize the Mayor to execute the Waiver of Direct Subgrant Award for the Juvenile Accountability Incentive Block Grant, and it passed unanimously. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 8:30 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk
IF?ADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee March 25,1999 Committee: Chairman Barker, Trustees Doylen and Marshall Attending: Chairman Barker, Trustee Marshall Also Attending: Town Administrator Widmer, Directors Hinze, Kilsdonk, and Pickering, Advertising Manager Marsh, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. 1. SENIOR CENTER a. Monthly Report. Jody Thompson, Senior Center Director, presented the monthly report highlighting the following: Town Attorney White recommended that individuals identified as Friends Board Members become a Development Committee for the Advisory Board in lieu of establishing a separate and additional Board. The Development Committee would be charged with development of programs and fund- raising activities for the Senior Center and the Advisory Board Members unanimously voted to support this recommendation. Steve Blacksher, Community Outreach Coordinator for Special Transit, was notified that the Town will amend the 2000 Budget to provide necessary funds for transit service in Estes Park. Meal counts were up considerably for February with 599 congregate meals and 514 Meals on Wheels being served in 1999 compared to 432 and 318 respectively for 1998. An estimated $8,896 was saved by utilizing the Food Distribution Center services in 1998, and 72 people were served lunch on St. Patrick's Day at the Senior Center. b. Larimer County Office on Aging Contracts - Approval Request. Jody Thompson reported that as a result of a grant request, the Senior Center was awarded $5,000 in Title Ill (Nutrition Program) dollars and $2,475 in County dollars for Operations by the Larimer County Department of Human Services Office on Aging. In order to receive these funds in 1999, signed contracts between the Senior Center and Office on Aging are required for both awards. The contracts have been reviewed and approved by Town Attorney White and no cost is associated with this request. The Committee recommends approval of both contracts as presented. 2. SPECIAL EVENTS a. Parade Permits - Request Approval. The Volunteer Fire Department requested a parade permit for the State Firefighters Convention Apparatus Parade on June 26th, from 9:00 to 10:00 a.m. 25-75 pieces of equipment will start at West Park Center on West Elkhorn Avenue, proceed east to Highway 36, concluding at Dannels Fire Station. Towing & Recovery Professionals of Colorado are requesting a parade permit on May 21St at dusk. Approximately 40 trucks will start at the Inn of Estes on Highway 34, proceed west to Wonderview, to West Elkhorn Avenue, concluding at the Inn of Estes Park. They are requesting a police escort only, no road closures. The Committee recommends approval of both permits as presented. b. Update on Multi-Use Field Design. Director Hinze reported that a design bid was received on the Multi-Use Field, however, the bid amount was greater than the budgeted amount. Staff is currently reviewing the bid, discussing options, and working to reduce project costs. This item will be discussed at the April meeting.
DRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - March 25,1999 - Page 2 c. Fairgrounds Sound System Upgrade - Request Approval. Director Hinze reported that the sound system for the grandstand, main arena, and back arenas is insufficient and complaints have been received from special event participants due to poor sound quality. Director Hinze presented a proposal from ULI Productions totaling $5,982.48. Director Hinze explained that $5,500 was budgeted in 1999 for the upgrade and modification of the sound system and that the excess amount funded would be from the Special Events General Maintenance and Repair fund. The Committee recommends approval of the Fairgrounds sound system upgrade/modification and funding as presented. d. Arena Construction - Request Approval. Director Hinze reported that construction of an additional arena north of Barn W is requested at a total cost of $14,985. She explained that $12,000 was budgeted in 1999 and an additional $3,000 is available from a haybarn project to fund the arena construction. The Committee recommends approval of the Arena construction and funding as presented. e. Agreements. Director Hinze presented the following agreements: • Copper Penny Hunter-Jumper Show. July 23-25, 1999. This is a standard agreement. The Committee recommends approval of the Copper Penny Hunter-Jumper contract for 1999. • Lions Club Lease (Concession Stand). Director Hinze presented the Lease noting the changes as follows: This is a 3-year agreement (as opposed to a single year); the Lions Club will pay 15% of the gross sales, less sales tax, for the first $50,000 and then $10% of the gross sales, less sales tax, for anything over $50,000 (flat 15% in previous years); and the new contract outlines specific maintenance and repairs for both the Town and the Lions Club. Following discussion, the Committee recommends approval of the Lions Club Lease as presented. f. Director Hinze introduced Terry Wright, Special Events Coordinator, and the Committee welcomed Terry to her new position. 3. CHAMBER RESORT ASSOCIATION (CRA) a. No report. 4. COMMUNITY DEVELOPMENT a. No Report 5. MARKETING a. Advertising Report: Manager Marsh reported that an article on Rocky Mountain National Park is currently appearing in The American Way, an American Airlines magazine. Manager Marsh explained that overall Vacation Guide requests are down 45%, advertising generated responses are up 2.34%, incoming 800 calls are down 3%, IE-mail requests for Vacation Guides are up 15%, and Unique Visits are up 84% compared to the same period last year. Manager Marsh also highlighted upcoming projects: the Estes Park television campaign on Channel 4 has been extended into April and May, the May Insert will cover the Jazzfest/Artwalk, Rodeo, Wool Market, and Arts in the Parks, and work continues on the fall national magazine ads.
BRADFORIPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - March 25,1999 - Page 3 b. Conference Center Report: Director Pickering presented the 1998 year-end Conference Center Report. The number of conference attendees for 1998 totaled 13,101, the number of local users totaled 12,684, and the number of conferences totaled 74. Spending by conference attendees in 1998 totaled $4,896,917 and sales tax generated totaled $195,876. The Town spent $140,000 marketing and servicing the conferences and $350,160 for the building and utilities. Director Pickering noted that the Conference Center will be paid off in 2008. Other items discussed include the 3- year comparison of conference attendees, conference spending and local users, the Estes Park Lodging Report, and 1989-1998 Sales Tax Accommodations Report. 6. MUSEUM a. Monthly Report: Director Kilsdonk reported that the opening of the Fall River Hydroelectric Plant Exhibit was held March 19th and was very successful. Mike Mangelsen will lead a Hydro Plant Tour on April 3rd and 1:00 p.m. No registration is necessary and the tour is free. The Collectors' Choice exhibit will close with a free day on April 4th and the next exhibit, 1899: Preparing for a New Century, opens May 71'. Assistant Curator Lisa Hanson received a grant from the Colorado Historical Society to present the Children's Prehistory Workshop on May 15th during Colorado's Archaeology and Historic Preservation Week. The King Foundation has awarded $6,542 to suppbrt History Camp 1999 offered in three sessions this year, June 28-July 2, July 26-30, and August 9-13. Director Kilsdonk presented the Museum Strategic Plan which is updated annually. Curator Lisel Goetze updated the Committee on the collections storage facility project explaining that the Museum received a Conservation Project Grant to improve the onsite storage facility and re-housing of the Museum collections which will end in September 1999. Significant accomplishments include the addition of a secure wall and door to the storage facility, 7 new steel :ocking cabinets, and 2 shelving units for box storage. During the removal process, condition reports on approximately 5,000 Museum objects were completed which will aid staff in monitoring the condition of the objects in the future. Volunteers donated over 200 hours and staff over 650 hours in this project. A proposal has been received for the new HVAC system and staff will review the proposal to ensure it meets the needs of the Museum. Upcoming projects include installation of a climate control system this spring and a required evaluation and reporting procedure July-September to comply with Grant requirements. Curator Goetze presented the Accessions/Deaccessions report explaining that approximately 145 objects were added and 5 items were removed from the Museum in 1998. There being no further business, Chairman Barker adjourned the meeting at 9:20 a.m. 3€vami f\· / A Rebecca van Deutekom, Deputy Town Clerk
DRADFOMOPUBLISHING.0. RECORD OF PROCEEDINGS Light and Power Committee April 8,1999 Committee: Chairman Hix, Trustees Barker and Jeffrey Attending: Trustees Barker and Jeffrey Absent Chairman Hix Also Attending: Assistant Town Administrator Repola, Light and Power Director Matzke, Assistant to the Light and Power Director Mangelsen, Deputy Clerk van Deutekom Trustee Barker called the meeting to order at 8:00 a.m. Half Ton Pick Up Truck - Authorization to Purchase Fleet Supervisor Mahany reported that a 1987 Chevrolet pickup is scheduled for replacement due to age and mileage and qualifies for replacement in accordance with the Town's Vehicle Replacement Policy. Bids were requested from Rains Motor Company, Foothills Auto Plaza, and Pollard Motors. Rains Motor Company submitted a bid totaling $17,712. Foothills and Pollard did not respond. The 1999 Light & Power Department budget includes $24,000 for pickup replacement. The Committee recommends approval of the purchase of a new Jeep Cherokee from Rains Motor Company at a cost of $17,712. Biq Thompson Three Phase Conversion - Approve Engineering Scope of Services Director Matzke reported that Electrical Systems Consultants (ESC) previously prepared a Long Range Plan which recommended completing the Big Thompson Three Phase Conversion project in two phases. The total project involves replacing approximately 3 miles of single phase overhead copper with three phase 1/0 awg tree cable beginning at Mall Road and continuing east generally along Highway 34. The Light and Power Department requested $200,333 in the 1999 budget for construction of phase one consisting of 1.5 miles. However, due to the complexity of the project and a higher line cost per mile, the preliminary engineering estimates for the project are $277,500 to complete phase one and $225,000 to complete phase two. In an effort to receive the best unit price, ESC prepared a proposal to perform the engineering and line design for both phases at an estimated cost of $50,250. After the line design has been completed the Committee can determine what portion of the total project will be feasible in 1999. The Committee recommends that ESC be hired to perform the engineering and line design for both phases of the Big Thompson Three Phase Conversion project at an estimated cost of $50,250. 1999 National Electric Code Director Matzke reported that the Town has traditionally adopted the updated National Electric Code (NEC) published by the National Fire Protection Association as it becomes available. In this manner, the NEC becomes the standard for residential, commercial, and industrial electrical installations within the city limits. The anticipated budget impact is the cost of publishing the notices of the public hearing. The Committee recommends that the 1999 Edition of the NEC be adopted and that the ordinance be introduced at the April 13th meeting of the Town Board and that a public hearing be set for the May 11th meeting of the Town Board. Policy and Procedure Manual Proposed Revisions - Request Approval Finance Office Vavra reported that the Committee previously approved a policy change to allow a waiver of the electric service deposits when certain guidelines were met. At the time the policy was adopted, the Committee directed staff to present additional information pertaining to
BAADFOROPUBLISHING CO RECORD OF PROCEEDINGS Light and Power Committee, April 8,1999 - Page 2 restaurant and lodging accounts. Based on the review of these accounts, staff suggests the following statement be removed from the policy: 4) Restaurants and lodging accounts will be excluded from this deposit waiver policy and be required to submit a deposit. Concluding discussion of the additional information, the Committee recommends amending the waiver of commercial electric service deposit policy, excluding Item #4, as presented. Director Matzke reported that it has been standard practice for many electric utilities to accept a letter of credit, in lieu of deposit, from other electric utilities for residential customers with good payment history. The Town has furnished letters of credit to other utilities for customers leaving our area, but has never accepted letters of credit from other utilities. This deposit policy change would bring the deposit policy in line with industry practice and make the application process for new electric service customer friendly. The Committee recommends amending the deposit policy as presented. Windcliff Underground Rehabilitation - Request Approval of Trenchinq Contract Director Matzke reported that Windcliff Subdivision is in the process of upgrading their private water system which presents the Light and Power Department with the opportunity to install conduits in a common trench at a reduced cost. Lyons Excavating submitted a proposal to install 1400' of 4" PVC conduit at a cost of $3.00 per foot and an additional 750' of 4" conduit at a cost of $14.48 per foot for a total trenching cost of $15,060. This conduit will allow the Light and Power Department to install a loop feed in Windcliff, presently fed from radial underground lines most of which are direct burieB. The 1999 Light and Power Department budget includes $17,500 for small underground projects. The Committee recommends approval of the contract with Lyons Excavating at a cost not to exceed $15,060. REPORTS Platte River Power Authority (PRPA) Report: Director Matzke reported that five candidates remain in the search for the General Manager for PRPA and each will be interviewed by the Board on April 9th. Items discussed at the March meeting include a financing proposal for the wind generation program, a presentation on the water plan for Rawhide, and a status report on the Colorado Electric Advisory Panel researching retail wheeling and retail competition. The Board also recognized the accomplishments of Mayor Azari from Ft. Collins who recently retired. Financial Report: The March graphs were reviewed. The March income statements were not available. Project Updates: The specifications for the Estes Substation switchgear bids will be mailed in the near future. Temporary poles are being installed off Highway 36 to provide temporary overhead bypasses for the upcoming highway widening project that will enable continued service while the underground project is underway. The Loop between Arapaho Meadows and Prospect Estates has been completed and will allow at least two sources of power into these areas. Loops are required in subdivisions with underground iines. The 1,000 hour acceptance testing of the S.C.A.D.A. System began recently. PRPA will monitor their equipment at Marys Lake and the Estes Substation. The Park Lane project is complete and Director Matzke presented before and after photos of the project.
....FOROPUBLISHING.0. RECORD OF PROCEEDINGS Light and Power Committee, April 8, 1999 - Page 3 A Y2K update meeting is scheduled April 8'h at 7:00 p.m, Representatives from PRPA, Western Area Power Authority, the Bureau of Reclamation, and the Town are scheduled to attend and discuss issues surrounding power and distribution. The meeting will be carried live on Channel 8 TV. A seminar for large commercial customers, sponsored by PRPA, is scheduled April 20th at the Raintree Plaza in Longmont. The Light and Power Department mailed invitations to local commercial customers and will provide transportation to the seminar. Fall River Hydro Update:- Assistant to the Light and Power Director Mangelsen reported that the open house at the Museum and the tour of the plant were successes with approximately 100 people attending both activities. Richard Smart has expressed interest in giving a presentation of the educational lab concept at the May Light and Power Committee meeting. The Citizens Advisory Committee met April 7th and discussed the diesel generator, postponing the Historical Society Construction Grant application until October 1st, and the possibility of scheduling a presentation by the historic architect at the July Light and Power Committee meeting. There being no further business, Trustee Barker adjourned the meeting at 8:40 a.m. A /3 \0 A. 922/n, - -- -. - '70uy Rebecca van Deutekom, Deputy Town Clerk
BRA'FORD.U.LISHING.0 RECORD OF PROCEEDINGS Estes Park Planning Commission March 16, 1999 Commission: Chair Al Sager, Commissioners Harriet Burgess, Stephen Gillette, Alma Hix, Edward Pohl and David Thomas Attending: Chair Sager, Commissioners Burgess, Gillette, A. Hix, Pohl and Thomas Also Attending: Director Stamey, Senior Planner Joseph, and Recording Secretary Wheatley Absent: None Chair Sager called the meeting to order at 1:35 p.m. 1. MINUTES of the February 16, 1999 were approved as presented. ANNOUNCEMENT For the benefit of those present, an announcement was made at this time that the Development Plans for Lots 3 and 4, Block 4, Fall River Estates had been withdrawn. As several people were there to discuss the recent fish kill that had occurred shortly after construction had been performed in the Fall River near this location, comments were made by Staff to clarify permitting requirements and procedures. In the formal review process, problems that have occurred with an earlier approved Development Plan cannot be related to the current Development Plans under review. The Corps of Engineers regulates construction activities in the river channel. The Municipal Code makes reference that appropriate permits must be obtained from the Corps of Engineers prior to commencing work. The Town requires a floodplain development permit based on the Corps of Engineers permitting process and, in this case, one had not been issued. AUDIENCE COMMENTS: Ron Hildebrand, 635 B Steamer Drive, asked how the Department of Wildlife is responsible if they were not advised. Staff noted that the decision to involve the DOW in the permit process is usually made by the Corps of Engineers. Rick Spowart from the Colorado DOW responded that the Division does not have the responsibility of permitting, but rather limiting impacts. Jim Tawney, owner of Ponderosa Lodge, noted that an anonymous letter had been sent to lodge owners along Fall River to attend this meeting on the basis that this development was having an impact on the overall nature of the Fall River area. He was also concerned on a related matter with the pipe that was draining into Lake Estes from another hotel development. Director Stamey advised that that development was not located within Town limits but he would follow up with the County regarding the drainage pipe. 2. SUBDIVISIONS a. Pawnee Meadows Subdivision, West of Carriage Drive and Highway 7, Scott Miller/Applicant. Staff has met and reviewed the sidewalk construction that was required at the January 19, 1999 Planning Commission meeting. It is Staffs opinion that the original staff recommendation is reflective of a more consistent approach to sidewalk development in that area.
DRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Estes Park Planning Commission - March 16, 1999 Page 2 It was moved and seconded (Hix/Gillette) to modify the condition of the Preliminary Plat of Pawnee Meadows Subdivision and it passed unanimously with one absence with the condition to be: 1. "Preliminary street construction plans shall be prepared to a level of detail sufficient to allow Town Staff to determine if the proposed right-of-way width is adequate to accommodate future design and construction of public pedestrian and bicycle connections. The applicant shall submit these plans for Town Staff review prior to submitting a Final Plat and related final construction plans." (Commissioner Mark Brown has tendered his resignation and it has been accepted by the Town Council.) b. Preliminary Plat, Apache Acres Subdivision, Erickson's Addition to the Town of Estes Park, East of Cherokee Meadows Subdivision, south of Majestic Pine, Don Darling/Applicant. This is a proposal to subdivide 3.86 acres zoned R-S, Residential into four lots. Each lot is to be restricted to one single family residence by a note on the plat. Lots 1 and 2 will be zero lot line. The existing residence is to have an addition to create a duplex that will straddle the new properly line in a zero lot line configuration. All future access is to be restricted to Pawnee Court. The right of way for Pawnee Court and the improvement guarantee for the road construction from Cherokee Drive is to be a part of the Final Plat of this Subdivision. Tom Scobell from Rocky Mountain Consultants representing the applicant gave a summary. He advised they agree to all of the staff recommendations; however, they had a concern over vacating the access easement to the north as it was also used by another property owner in the adjacent Steele Subdivision. If it only applied to Apache Acres, it could be vacated. Senior Planner Joseph reviewed staff report. Proposal is faithful to the comprehensive plan and also to lot sizes which are typical of the neighborhood. The portion of the public street that is the cul de sac has not yet been dedicated so one of the assumptions is that at the time of final plat, the participation of neighboring landowners will be achieved to provide dedication of Pawnee Court. Staff recommends approval of the Preliminary Plat with conditions. AUDIENCE COMMENTS: Rollie Hinze, neighbor to the east, pointed out that the notation regarding the possible bike path goes through the wetland area. He inquired as to setbacks along the east lot line. Zoning requires a 10 ft. setback from that lot line, but there is no required set back from the wetlands. Bernie Dannels asked for clarification regarding the access easement being vacated. It is currently being used for Lot 1. The subdivision plat will note that only the cul de sac is to be used for vehicular access to the new subdivision. It was moved and seconded (Gillette/Burgess) the Preliminary Plat of Apache Acres Subdivision be approved with the following conditions, and it passed unanimously with one absence. .
....FORD.U./1/HING.0 RECORD OF PROCEEDINGS Estes Park Planning Commission - March 16, 1999 Page 3 1. A shared access easement for Lot 1 and Lot 2 shall be shown on the Final Plat. A shared maintenance agreement for this access shall also be provided with the Final Plat submittal. A note shall be placed on the Final Plat restricting access to Pawnee Court, and the existing drive to Lot 1 shall be abandoned, removed and revegetated. 2. The existing utility services for the home on Lot 1 should be located and shown on the Final Plat. Any of these service lines that are to remain in service and that also cross onto a neighboring lot shall be located within utility easements on the Final Plat. 3. The Final Plat shall clarify the width of the utility easement to be dedicated along the west line of the subdivision where a 25 ft. building setback is shown. The building envelopes and the utility easements shall be clearly delineated and labeled on the Final Plat. 4. Wetlands exist on the southern edge of Lots 3 and 4 outside the proposed building envelopes, these wetlands shall be shown on the Final Plat and be placed in an open space outlot. 5. The Final Plat submittal for Apache Acres shall include the following (provided it is not preceded by a Final Plat submittal for Phase 11 of Cherokee Meadows): (a) Legal description of the public street right of way to be dedicated for all of Pawnee Court. This would be a joint submittal and filing requiring the signatures of the owners and lien holders of the property from which the new right of way is to be dedicated (Cherokee Meadows Phase 11). (b) Complete Construction Plans and Profiles for both water main and street construction along Pawnee Drive and Pawnee Court from Cherokee Drive to the end of the cul de sac on Pawnee Court with associated engineefs estimate for construction costs to be included in the improvement guarantee. c. Final Plat, Sleepy Hollow Subdivision, a portion of the South 1/& of Section 22, T5N, R73W, of the 6th p.M., Fall River Road, Tejas IncJApplicant. Tom Scobell of Rocky Mountain Consultants representing Tejas Inc. gave a summary of the project. There will be shared access drives for Lots 1&2 and Lots 9& 10. Shared driveway maintenance agreements will be filed. They had no exceptions to the conditions provided by Staff and all will be done prior to going to Town Board. The name "Hollow Court" may be confusing per comments made by the postmaster so this will be changed. In response to an inquiry during the Preliminary Plat review, he stated that it was a 13% slope going up to Lots 5 and 6. Senior Planner Joseph reviewed the staff report. The neighboring property owners have failed to come to an agreement regarding the potential widening of the bridge. There is a new note on the plat which eliminates the possibility of widening the bridge to two lanes. Staff recommends approval of the Final Plat with conditions. There is still some question regarding the boundary line around the bridge which may or may not lead to a revision. Town position is that it is accepting the legal description shown on the plat since a professional land surveyor has signed it. On the Final Plat, the
DRADFOROPLIDLIS~INGCO. RECORD OF PROCEEDINGS Estes Park Planning Commission - March 16, 1999 Page 4 emergency access at the west end of the private street which connects to Lot 5 should be shown. Senior Planner Joseph received a phone call from owner Mr. Harris saying that Scott Dorman as fire chief checked the access and found it usable for fire fighting access. Mr. Dorman has verified that the existing bridge is adequate. In response to Mr. Scobell's inquiry as to the time frame for deeding the bridge to the homeowners association or developer, Public Works Director Linnane advised that it was uncertain. The actual deeding would be done through the Town Attorney. The provision simply states that they want to have the homeowners association accept it if and when it is deeded. AUDIENCE COMMENTS: Mr. Jim Tawney of Ponderosa Lodge expressed his concern that the emergency exit is not adequate and that there is still a disagreement regarding the existing property line. He also inquired about the provision for runoff. Mr. Scobell responded that the emergency access and property lines have been reviewed and approved by the proper authorities. Drainage was addressed in the construction plans with ditch improvements along the south side of Sleepy Court. It was moved and seconded (Thomas/Burgess) the Final Plat of Sleepy Hollow Subdivision be favorably recommended to the Board of Trustees subject to the following conditions, and it passed unanimously with one absent. 1. The developer be responsible to construct and pave all of the shared private drives located within "Outlot C" and for the construction of the shared access drives serving Lots 1 & 2, and Lots 9 & 10. 2. The general note #1 on the plat restricting the use of the lots to single family residential shall be revised to read: "Zoning is currently R-M, Residential Multi-Family. The lots depicted herein are restricted to one single family residence per lot." 3. In the event the Town Board takes action to transfer ownership of the existing bridge to the developer or the homeowners association they shall be obligated to accept the ownership of the bridge. 4. The protective covenants shall be revised to provide for maintenance of the roads and the bridge, including the obligation to replace the bridge as noted on the Plat. All general notes on the Plat that refer to the homeowners association shall be incorporated by reference into the protective covenants. The protective covenants shall also contain adequate language stating that if maintenance of the easements, the road or the access is neglected by the homeowners, then the town can assess the lot owners and use those funds to perform the maintenance. 5. The National Park Service label shall be removed from the west boundary and the private owner be noted at this location. 6. A full 50 ft. radius be provided at the cul-de-sac right of way. 7. A note be added: "Outlots A and B are too high for water service."
BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Board of Adjustment March 9, 1999 Board: Chair John Baudek, Members Jeff Barker, Lori Jeffrey, Wayne Newsom and Al Sager Attending: Chair Baudek, Members Barker, Jeffrey, and Sager Also Attending: Senior Planner Joseph and Recording Secretary Wheatley Absent: Member Newsom Chair Baudek called the meeting to order at 8:00 a.m. CONSENT AGENDA MINUTES The minutes of the February 9, 1999 meeting were accepted as presented. PORTIONS OF LOTS 24 & 25, BLOCK 10, TOWN OF ESTES PARK - SILVER MOON, LLC, APPLICANT - VARIANCE REQUEST FROM SECTION 17.16.030.4 OF THE MUNICIPAL CODE. Senior Planner Joseph reviewed the staff report as follows: This is a request for a variance for alteration of a non- conforming use. The property is zoned R-M, and since it does not front an arterial the use is non-conforming (section 17.16.030.4). It is now also grandfathered as a legal non-conforming use with respect to density on the site (17.20.020), and number of parking spaces provided (17.24.010). This is a request for structural alteration of a non-conforming use and density (as opposed to expansion) in the sense that the proposal is to replace five existing units with kitchens with five new units with kitchens. Senior Planner Joseph reviewed the Staff Report noting there would be no net increase in density. None of the existing units are now accessible to the disabled, the five new units are proposed to be accessible. The position of the proposed new units does meet the required river and property sidelihe setbacks. Also, the need to provide accessible units is a significant consideration. The accommodations use in this location is compatible with the surrounding commercial uses, and it is visually separated and buffered from the existing residential uses to the north. The zoning code permits structural alterations provided the new structures would conform to setbacks. Staff recommends approval of this variance request with conditions. Member Sager requested the basis for grandfathering the nonconforming parking. Bill Van Horn advised that the zoning was C-1 under the old zoning and didn't require any parking. There was a question regarding the shed that was located in the 100 year flood plain, but Mr. Van Horn advised it was only an encroachment if it was located in the floodway, which it was not. Member Sager also requested when the variance was allowed for the height of the existing building which is over 30 feet. The 30 foot limitation was in effect at the time of construction, but since it was done by the prior owners, information was not available. It was noted that the new units would have additional bedrooms that would increase the parking requirements as well as requiring additional handicapped parking units. There is only one handicapped parking spot at present that is not in the vicinity of the new handicapped units. Mr. Van Horn said they would work with staff to create the most satisfactory parking layout possible.
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Board of Adjustment March 9, 1999 Page 2 It was moved and seconded (Sager/Barker) the variance request for Portions of Lots 24 & 25, Block 10, Town of Estes Park, Silver Moon LLC, be approved with the following conditions, and it passed unanimously: 1. The interior of the new units, as well as the exterior access shall be made accessible to the disabled in compliance with current applicable Federal and State regulations. A site plan detail of the exterior access shall be submitted with the building permit application. 2. The owners shall agree to remove any of the existing encroachments in the Spruce Drive right-of-way at any time upon written request from the Town, as per Greg White's memo. 3. A revised parking layout shall be implemented on the site, that shall improve site circulation, optimize the available parking on the site and provide for additional handicapped parking. This layout shall be presented for staff approval prior to application for a building permit, and it shall be implemented prior to issuance of a certificate of occupancy for the proposed units. There being no further business, Chair Baudek adjourned the meeting at 8:45 a.m. NY\";lod-L, 144 po-thu- Meribeth Wheatley, Recordi6d Secretary
MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Bob Joseph, Senior Planner Date: 4-7-99 Subject: Amended Plats Grey Fox Estates, First and Second Filing Background: These two Amended Plats are correction plats that contain very minor revisions to the street right of way and utility easements in order to reflect as built conditions. The total number and size of the lots remains unchanged. k«914- MI=1141E81 -- 12\ fet Recommendation: ~t~ Planning Commission recommends approval and all conditions have been met.
5 enura I PLANNED PROGRESS April 6, 1999 TO: Mayor Dekker Town Trustees Town Administrator 1-- FROM: Art Anderson , 4 Executive Director SUBJECT: Stanley Hall Contract Administration Due to my retirement, I respectfully request that Betty Kilsdonk be appointed the responsibility of Contract Administrator for the Colorado Historical Society grant for the Stanley Hall restoration. Mr. Widmer suggested the appointment due to her experience with grant administration. Betty has been briefed on the project. AA/ rv CA
4 epura LANNED PROGRESS April 6, 1999 TO: Mayor Dekker Town Trustees Town Administrator FROM: Art Anderson-*1 Executive Director SUBJECT: Stanley Hall Contract Amendment Background The Stanley Hall restoration contract was divided into three phases. A majority of objectives outlined in Phase 1 has been completed and Phase 2 construction is underway. The Colorado Historical Society suggested that Phase 1 and Phase 2 be combined into one phase and the contract be extended until October 31, 2000. This will allow the specific items in each phase to be completed. Cost There is no cost impact to the Town by this contract amendment. Action A motion authorizing the Mayor to sign the contract amendment is requested. AA/ rv