HomeMy WebLinkAboutPACKET Town Board 1999-03-09- Prepared 3/4/99 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, March 9, 1999 7:00 p.m. AGENDA PUBLIC COMMENT: TOWN BOARD COMMENTS: 1. CONSENT CALENDAR: 1. Town Board Minutes dated February 23, 1999. 2. Bills. 3. Committee Minutes: - A. Community Development, February 25, 1999 - Approval of: Special Events: 1. Parade Permits (Rooftop Rodeo 7/6; and Christmas 11/26). 2. Street Closure for Celebrate Estes. 3. Fairgrounds Electrical Upgrade, Phase 11, $26,786.00 Community Development: 1. 1999 Vehicle Purchase, $18,943.00. 2. Conference Center HVAC - TABLED. Senior Center: 1. Special Transit - Amend Year 2000 Budget to fund Town match of $7,250. B. Public Safety, March 4, 1999: 1. Street Closure for State Firefighters Assn. Convention - Continue to March 23, 1999. 4. Estes Park Planning Commission, February 16, 1999 (acknowledgement only). 5. Board of Adjustment, February 9, 1999 (acknowledgement only). 6. New Hotel & Restaurant Liquor License Application filed by F & I, Inc., dba GONZO'S MEXICAN FOOD - Continue to March 23, 1999. Mayor: open public hearings and ask if there are any persons desiring to speak on the following plats. If not, they will remain on the Consent Calendar: 7. Amended Plat of The Crags Subdivision of Lots 1 and 2 of the Replat of Lots 14 and 15 and South 1/5 of Section 25, T5N, R73W, Thomas and Terri Barry/Applicants.
, 8. Amended Plat of Lot 1, Prosser Subdivision, 1421 S. St. Vrain Ave., Anthony Paglia/Applicant - Continue to April 13, 1999. 2. ACTION ITEMS: 1. Public Hearing: Amended Plat and Development Agreement for Lots 32 - 35 and Portions of Lots 1, 31 and 37, White Meadow View Place Addition, JANCO Properties of Estes ParWApplicants (employee housing and highway intersection). 2. Public Hearing: Pedersen Addition Annexation, 798 Concord Ln., Dean & Glenda Pedersen/Applicants: A. Resolution #6-99 finding area eligible for annexation. B. Ordinance #1-99 approving annexation. C. Ordinance #2-99 designating E-Estate zoning. 3. Estes Park Planning Commission - Resignation. 3. TOWN ADMINISTRATOR'S REPORT: 1. Stanley Hall Renovation Project: A. Contract Award for ADA Restroom Facility, M.J. Aldrich Builders, $16,414.00. B. Electrical Work - Update.
Town of Estes Park, Larimer County, Colorado, February 23, 1999 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 23ra day of February 1999. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: William J. Marshall, Trustee Mayor Dekker opened the meeting at 7:00 p.m. PUBLIC COMMENT: None. TOWN BOARD COMMENTS: + None. 1. CONSENT CALENDAR: 1. Town Board Minutes dated February 9, 1999. 2. Bills. 3. Committee Minutes: A. Light & Power, February 11, 1999 - Approval of: 1. Prospect Mountain Lease Agreement (Radio Equipment). B. Public Works, February 18, 1999 - Approval of Budget Expenditures: 1. Confluence Park/Riverside Dr. Retaining Wall Design & Construction Management Scope of Services. 2. Western Bypass Feasibility Study Scope of Services. 3. 1999 Water Main Replacement Project Design & Construction Management Scope of Services. 4. Gate Replacement (2)/Town Shop Facilities. 5. Municipal Building Telephone System Y2K Upgrade.
Board of Trustees - February 23, 1999 - Page 2 It was moved and seconded (HiWDoylen) the consent calendar be approved, and it passed unanimously. 2. ACTION ITEMS: 1. Presentation of Upper Front Range Transportation Plan - Larimer County Commissioner Jim Disney and Debbie Zermuehlen/Felsburq, Holt & Ulleviq. Public Works Director Linnane reported that in order to meet CDOT requirements for future transportation projects funding, all regions within Colorado (15) must submit a regional transportation plan for years 2000 through 2020. Felsburg, Holt and Ullevig are under contract with Larimer, Weld, and Morgan Counties (Upper Front Range Region) to prepare this plan. All municipalities in the Upper Front Range Region were requested to submit projects for CDOT funding, and the Town is submitting the following projects: (1) Highway 36 improvements west of downtown from Crags Dr. to Marys Lake Road, (2) Western Downtown Bypass between Highways 34/36, and (3) Valley-wide/RMNP Mass Transit System Feasibility Study. The Upper Front Range Region Transportation group held a public forum in Estes Park today at 5:30- 6:30 p.m. prior to this Town Board meeting. Director Linnane introduced Debbie Zermuehlen/Felsburg, Holt & Ullevig. Ms. Zermuehlen presented various maps and information on this project, adding that public meetings are an integral phase that will enable project prioritization. Informational material was distributed to all in attendance. There are a total of 70 proposed projects in the Upper Front Range Plan for a total estimated cost of $485,000; CDOT funding for the statewide transportation plan is $185 Million; which means only 40% of the Upper Front Range projects would be funded. The evaluation criteria was reviewed. Commissioner Disney addressed the Trustees and complimented Director Linnane for his efforts on behalf of the Town, adding that the Town's #3 Project (Valley-wide/RMNP Mass Transit System Feasibility Study) will most likely receive funding and hopefully the West Bypass (#2). Mayor Dekker extended the Board's appreciation to Commissioner Disney, Ms. Zermuehlen and Director Linnane for their presentation/comments. 2. Presentation of Proposed RMNP Wilderness Designation - Tim Divine/RMNP. RMNP Supt. Jones commented on transportation needs in the Park, adding that the Park needs to integrate with the Town to accommodate increasing visitors, project funding, and expressed his concern with the future of Trail Ridge and Bear Lake Roads. Supt. Jones then Introduced Tim Divine, RMNP Wilderness Manager, who briefed the Trustees on future legislation that would designate substantially all of RMNP as wilderness. The area proposed for wilderness excludes roads, water and utility corridors, developed areas, and other inappropriate areas. Wilderness designation would not alter any current visitor activities or access within RMNP, and would allow visitors to utilize the Park in the same ways and places that they presently enjoy. Federal reserved water rights for Park purposes are not an issue as reserved rights have been decreed for both east and west of
Board of Trustees - February 23, 1999 - Page 3 the Continental Divide within the Park, and no Federal water rights claims for wilderness purposes will be made as part of this legislation. Areas excluded from wilderness designation are: Trail Ridge and other roads used for motorized travel, buildings and other developed areas; parcels of privately owned land or land subject to life estate agreements in the Park; and water storage and conveyance structures. Continued use would be allowed for the Grand River Ditch and its right-of-way, the east and west portals of the Adams Tunnel of the CBT Project, CBT gauging stations, Long Draw Reservoir, and lands owned by the St. Vrain and Left Hand Water Conservancy District, including Copeland Reservoir. With the wilderness designation, it is not intended to impose new restrictions on already-allowed activities for the operation, maintenance, repair or reconstruction of the Adams Tunnel, which diverts water under RMNP or other CBT facilities, and that additional activities for these purposes will be allowed, should they be necessary to respond to emergencies. Mr. Divine assured the Trustees wilderness designation would not affect current uses such as Trail Ridge Road. Visitation statistics were presented that verify visitation increased with the wilderness designation in both the Olympic and North Cascades National Parks. The Boulder, Grand and Larimer County Commissioners support the concept of wilderness designation, as well . as the League of Women Voters, Rocky Mountain Nature Association, and RMNP Associates, and RMNP is seeking Town support as well. Major points/comments raised by the Board of Trustees include: > Continued horse use? Response: horse use is currently allowed, and this use will continue although impacts need to be mitigated, whether or not the Park receives the wilderness designation. > What does designation accomplish? Response: it is. important to determine wilderness boundaries, i.e.: TraiI Ridge Rd. was built for smaller cars, the pull-outs are now inadequate; ·the Bear Lake corridor is steep and there are safety concerns. The Park desires to move forward with these improvement projects, however,..with such development issues the Park cannot proceed without being aware of the wilderness boundaries. 1 The legislation has been pending for 24 years, other parks have received the designation, why not here? Response: There are many different reasons that stem from local issues. There are 17 park areas awaiting designation, and all requests are heard on a case-by-case basis. ~ Will historic buildings .be affected in the designated area? Response: No. All historic buildings are governed by applicable historic Preservation Lawsdand in wilderness, one of the purposes is to preserve the historic and cultural-themes. 1 Future electric utility line installations? Response: - said · lines would have to be installed in established corridors outside the
Board of Trustees - February 23,1999 - Page 4 wilderness boundary. The Park has been attempting to move such items to already-disturbed areas. > Does wilderness designation provide the Park with a tool to cease visitation rights in a specific area, and if so, by what means? Response: yes, however, closure would be based on resource conditions. The designation by itself would not preclude visitation rights: RMNP continues to review impacts that must be mitigated without denying visitation. In Olympic Park, they were experiencing resource degradation with camp sites, and as this area was already impacted,· camping has been directed to more durable areas-the number of people enjoying this activity were not reduced. Reducing the number of visitors is the Park's last option, their desire is to host visitors and educate them on why national parks exist. k Has the Bill actually been voted on? Response: no, the language has not yet been clarified, particularly due to the Grand Ditch and Tunnel issues. 1 What changes could occur in management if the Bill is passed? Response: if the Bill is passed, there is no automatic reduction of visitation-management is charged with the responsibility of protecting the resource while providing visitor enjoyment. RMNP is currently being managed as though it were already wilderness, and any changes would be minimal with formal designation. Designation would provide consistency. 1 Does the Park foresee any future stumbling blocks? Response: unknown, however, it is important to RMNP to keep this designation request moving forward. > Why does recently introduced legislation not include RMNP? Response: current legislation primarily addresses forest areas; as there may be particular language that could be damaging to RMNP, the Park's desire is to have a Bill for them alone. > Would a future bill include any water rights language? Response: water rights for the Park have been addressed with a decree, language of this nature is now unnecessary. 1 What impact would this designation have on weather modification projects outside the Park, and (2) would increasing snow fall or increasing silver iodide content in wilderness designated areas effectively prevent those types of projects? Response: such items are based on the Park status, not wilderness. There has not been any dialog with the Northern Colorado Water Conservancy District. All have agreed that before a Bill is introduced, improved public understanding must occur. The Park is conducting an outreach program, and their desire is to resolve any issues.
Board of Trustees - February 23, 1999 - Page 5 1 With the proposed Vallerwide/RMNP Mass ·Transit System Feasibility Study, how.is the Town assured the Plan is possible if the area is declared a wilderness? Redponse: : a discussion ~'*. · . should be held on detailed boundaries, adequate setbacks, potential exclusion areas for future development, and a flexible wilde-rness boundary. The designation would prohibit new roads, as well as a tramway. There are 17 Park sites being recommended for wilderness, and 44 Parks ~ already have the official wilderness designation; however, the degree of how much land is included in the wilderness boundary varies between Parks. Wilderness changes Park Service land the least, and not identifying the boundary creates/causes problems for future management of the Park. > Construction of new trails? Response: the wilderness designation does not affect the creation of new trails. > Will the designation affect any future construction of campgrounds? Response: following the current General Management Pan, and included within the wilderness boundary, no new major campground facilities- will be developed; RMNP supports such development in the gateway communities. > What if the Bill is defeated? Response: if the Bill is defeated, another action would be required to remove the land from the wilderness study process. Town Administrator Widmer stated that the Town Board does not intend to take action immediately, and questioned whether or not the Board would be - given the opportunity to either support or oppose the designation prior to final submittal? Supt. Jones stated the Park is committed to work with the Town on the specific language to determine what is included in the Bill and take an informed stance. The Board of Trustees stated dialog is very important and their desire is to ensure visitation. Supt. Jones also confirmed that the wilderness designation does not affect any area outside the wilderness boundary. Mayor Dekker expressed his concern with this proposal based on prior decisions made by RMNP Management and their affect on Town projects, and thanked Supt. Jones and Mr. Devin for their presentations. 3. TOWN ADMINISTRATOR'S REPORT: 1. Presentation of 1999 Organizational Chart. The Municipal Code requires the ·Town Administrator to propose an - administrative organization plan that is ·to be presented for approval to the Board of Trustees. The changes from 1998 include adding the. Senior Center and Stanley Hall Advisory Boards, revising the title, job responsibilities, and direct reports of the Assistant Town Administrator position, adding Housing Authority responsibilities to the Community Development Director position, and adding Platte River Power Authority responsibilities to the Light and Power Director
Board of Trustees - February 23, 1999 - Page 6 position. It was moved and seconded (Hix/Doylen) the 1999 Organizational Chart be approved, and it passed unanimously. 2. Sales Tax Report. The 1998 Year-End Sales Tax Report confirms a 12.45% increase from 1997, with $5,383,382 sales tax revenues collected. Although the increase is significant, not all segments of the economy increased. Staff is greatly concerned with the retail segment as a whole, which was up 5%: gift stores were +3.1%, accommodations +21.6%; restaurants +9.1%, and groceries +22.4%. Marketing Director Pickering prepares an Occupancy Report and this report indicates a slight increase of 1.8% in occupancy rates. The average daily rate increased 6.42%, therefore, occupancy must have increased above 1.8% to produce a sales tax increase of 21.6% noted above. The four segments identified above are 78% of the total. The Town must be continually aware of the retail/gifts segment. Discussion followed on the total number of accommodation units in the area (YMCA), the updated Occupancy Report that will be presented at the Community Development Committee, sales tax as it relates to the Conference Center, and EPURA's focus as it relates to generating sales tax revenues. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 8:15 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk
BRADFOROPUSLISHING.0 RECORD OF PROCEEDINGS Community Development Committee February 25, 1999 Committee: Chairman Barker, Trustees Doylen and Marshall Attending: All Also Attending: Assistant Town Administrator Repola, Directors Hinze, Kilsdonk, Pickering, and Stamey, Advertising Manager Marsh, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. 1. SPECIAL EVENTS a. Parade Permits - Request Approval. The Rooftop Rodeo Committee requested a parade permit for July 6!h, 10:00 to 11:00 a.m. Floats, bands, walkers, horse drawn units, and horse groups will start at West Park Center on West Elkhorn Avenue, proceed east to Highway 36, to Fourth Street, concluding at the Fairgrounds. Special Events is requesting a parade permit for the Christmas Parade on November 2601 5.30 to 6.45 p.m. Floats, walkers, and bands will start at West Elkhorn Avenue and Spruce Drive, proceed east and conclude at the Chamber Resort Building on Highway 34. The Committee recommends approval of both permits as presented. b. Celebrate Estes Discussion. Director Hinze reported that this third-year event is co- sponsored by the Town, Chamber Resort Association (CRA), and Business Advocates. The Celebrate Estes Committee discussed changes for 1999 to better accommodate businesses not located on the two closed blocks of Elkhorn Avenue. Suggestions included holding the event one weekend only (December 11th and 12th) and providing additional signage for stores in the West Park Center area west of Spruce Drive. Street closures would include Elkhorn Avenue from Riverside Drive to Moraine Avenue, and Moraine Avenue to Spruce Drive. Moraine Avenue will remain open to east and westbound traffic. The projected budget for the event is $18,000 ($5,000 in Town contributions, merchant contributions, and the balance from EPIC [Estes Park Improvement Contribution] Funds). Director Hinze presented a petition received from concerned merchants regarding the street closures and a discussion followed regarding downtown support, location options, signage, event continuation, and funding. Public comments were heard from: Sharleen Westfield, of In the Groove, who supported the concerns of businesses outside the barricaded areas of Elkhorn Avenue and improved signage. She noted that every event will not equally benefit every merchant. However, all events do enhance the community and, therefore, will benefit merchants overall. Pat Wanek, of Winona Knits, reported that even though her business was down both weekends this year, she does support the event for one weekend only. She stated the activities did not extend to Barlow Plaza and questioned whether the event could utilize Bond and Tregent Parks instead of only Elkhorn Avenue. David Thomas, of the CRA, discussed fund raising. He stated that local donations for this event were down by half from the previous year and he stressed the importance of a stronger fund raising effort. About half of the local merchants and a vast majority of event participants rate this event very favorably.
BRADFORDPUBLISHING Co. RECORD OF PROCEEDINGS Community Development Committee - February 25,1999 - Page 2 Dan Via, of Wild Spirits Gallery, stated that he would support a single weekend event and explained that the street closure is the heart of the event and makes this event special. He stated his support for closing Elkhorn Avenue and making every effort to expand the benefits to the outer areas, noting Estes Park does not end at Bob's Amoco. The Board previously approved a three-year commitment to Celebrate Estes and all agreed that in order for this event to be successful, more financial support from local merchants is necessary. Director Hinze reported that a sponsorship notification letter, with a requested return date of April 15th, will be mailed to merchants to determine their level of commitment. The CRA can then decide if there is enough support to proceed with this event. Chairman Barker urged Director Hinze to increase activities outside the barricaded portion of Elkhorn Avenue. Following the conclusion of all discussion, the Committee recommended proceeding with the event for 1999, pending on update from staff on sponsorship. c. Fairgrounds Electrical Work Phase 11 - Approval Request. Director Hinze reported that Estes Valley Electric submitted a Scope of Work for Phase 11 of the electrical work for the Fairgrounds. The estimated cost of Phase 11 is $26,786.00 and will include the ~ following upgrade of the current system: • Eliminate all overhead wiring, both primary and secondary in the maintenance, office, and arena grandstand areas. • New underground service to maintenance and office buildings. • Underground grandstand electrical distribution. • Underground main arena lighting. • New 400 amp electrical distributiort located behind bull pens to service Hay Barn, RV spaces, north arenas and existing distribution located behind the seating north of the main arena. Director Hinze explained that the electrical service to the RV spaces will also be upgraded as part of Phase 11. The Committee recommends approval of the Scope of Work from Estes Valley Electric, Inc. as presented. Chairman Barker noted that the difference between the budgeted amount of $30,000 and the estimated cost of $26,786.00 will remain as contingency funds for unforeseen project related expenses. d. Event Evaluations: (2/13 and 2/14) Winter Trail Days - Snowshoe Weekend. This first-year event was very successful and received significant support from Rocky Mountain National Park, merchants, and volunteers. An estimated 3,000 participants attended this event which was held February 13th and 14m. . Local merchants reported increased merchandise sales and rentals and event organizers reported that an additional snowshoe weekend may be added next year due to the success of this year's event. Dog Weight Pull. This event, held February 13th and 14th in Bond Park, was very successful. Warm weather drew good crowds to view over 65 dogs that participated in this annual event. e. New Special Event for the Fall of 1999 - Request Approval. Director Hinze reported on a new special event for the Fall of 1999: The Elk Fest (official name to be determined) would be centered around elk viewing and education. It would be held at the Fairgrounds October 16th and 17th and organized by the Special Events Department and Elk Fest Committee (consisting of the local residents). Activities would include seminars on photography, elk habitat, bugling, art shows, archery contests, bugling contests, and elk viewing tours. The concept is to educate visitors and encourage their
OFOROPUBUSHINGCO. RECORD OF PROCEEDINGS Community Development Committee - February 25, 1999 - Page 3 return other weekends to enjoy the wildlife. The budget income is estimated at $13,495.00 and expenses at $11,050.00. The Committee recommends approval of the new special event as presented. f. Rooftop Rodeo Committee - Report. Gary O'Connor, President of the Rooftop Rodeo Committee, reported on upcoming rodeo-sponsored events. The Estes Park Antique and Collectibles Show will be held Memorial Day weekend in Barn W This activity is very popular and it should be well received. Mr. O'Connor also reported that tickets are currently on sale for a trip for two to Las Vegas in December 1999. The trip drawing wili be held July 11'h. Mr. O'Connor noted that the Rodeo Committee is currently working to add Chuck Wagon races to this year's Rodeo. 2. CHAMBER RESORT ASSOCIATION (CRA) a. Market Advisory Council (MAC). Chamber Resort Assn. Director David Thomas reported that the MCA continues to meet monthly. A general outline of goals has been established and the creation of a marketing plan is currently underway and will be presented to the CRA Board in March. In 1998, the EPIC (Estes Park Improvemept Contribution) Fund raised $162,000 and set a $200,000 fund raising goal for 2000. ,, 3. COMMUNITY DEVELOPMENT a. New Jeep for Building Department - Request Approval. Director Stamey reported that presently the Community Development Department (CDD) is using one vehicle for three personnel (two building officials and one planner/code enforcement person). Director Stamey noted that $23,000 was budgeted in 1999 for a new CDD vehicle. Bids were received from Rains Motor Company ($18,943) and Foothills Auto Plaza ($19,144). The Committee recommends approval to purchase one 1999 Jeep Wrangler from Rains Motor Company for the total price of $18,943.00. b. Web Page Information. Director Stamey explained the development of the Estes Park Community Development web page which currently includes agendas for the Estes Valley Planning Commission meetings and study sessions. In the future, the Comprehensive Plan, Development Code, area maps, the Community Profile, and other information will be made available. Director Stamey noted that they are attempting to coordinate with Larimer County to provide the draft Estes Valley Development Code on their web site as well. 4. MARKETING a. Advertising Report: Manager Marsh reported that ads for Estes Park are currently running in 14 magazines including Travel, Sunset, Outside, Better Homes & Gardens, and Southern LiWng. A "geo-demographic" edition of Readefs Digest and Frommefs Budget Travel, a magazine in it's second year of publication, are currently being tested. Sally Anderson, of Market Reach, presented the 1998 clip report. She noted that the cost of a column inch in the Denver Post was $75 in 1992 compared to $147.50 in 1999. Copies of articles on Estes Park from calendar listings, supplementals, special event sections, and magazines from the Denver Post, The Gazette (a Colorado Springs paper), Motorist, the Houston Chronicle, and the Boulder Camera were presented to the Committee. Ms. Anderson also reported that Wild Encounters, The Best Animal- Watching Adventures in the U.S., by Diane Bair and Pamela Wright contains a chapter on the elk of Estes Park. b. Conference Center Report: Director Pickering presented the 1999 Marketing Plan which included Market Analysis, Competition Analysis, Marketing Strategy & Goals, Marketing Action Plan by Quarters, Advertising Plan, and the Public Relations Plan.
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - February 25, 1999 - Page 4 c. Conference Center HVAC - Request Approval. Director Pickering reported that due to recurring problems with the Conference Center HVAC system, the Town hired Tolin Mechanical Systems to maintain the system for one year. After a number of major repairs to the furnace/heat exchanger unit located on the rooftop, Tolin recommended replacing the furnace/heat exchanger system with a boiler/hot water coil system. Tolin explained that the furnace was incompatible with the type of heat exchanger used and was a poor original design. They also explained that a boiledcoil type system should have been incorporated with the original HVAC design. The Town received two other opinions, one from the architecUdesigner of the building and one from Wyco Mechanical Services. Both opinions confirmed Tolin's recommendation. The Town solicited bids for the HVAC replacement project from Wyco Mechanical Services ($46,990) and Tolin Mechanical Systems ($69,850). The Idw bid cost-estimate included: HVAC (Wyco Bid) $ 46,990 Boiler room modification per UBC: $ 2,000 Contingencies @ 15%: $ 7.000 $ 55,990 Director Linnane explained funding options for the project. The 1999 budget includes $20,000 for routine maintenance and $35,990 is available from the Atrium budget line item (due to other circumstances, the Atrium project is indefinitely on hold). Director Linnane noted that an additional bid is expected and he requested that the Committee approve a not to exceed amount for this project in the event the third bid is lower than the Wyco bid. The Committee recommends approval of the replacement of the furnace/heat exchanger system with a boiler/hot water coil system at a not to exceed cost of $55,990. 5. MUSEUM a. Monthly Report: Director Kilsdonk reported that March 7th will be the last day of the Rocky Ridge Music Center, Then and Now exhibit. Admission is free. March 19'h is the opening exhibit reception at the Museum for Power! The Story of the Fall River Hydroelectric Plant. The reception is sponsored by the Stanley Hotel, the Friends of the Museum, and the Town. Admission is free and open to the public. The exhibit will be on display through June 20: Mike Mangelsen will lead a tour of the hydro plant on April 3rd. The last day for the Collectors' Choice exhibit is April 4th. Admission is free. Members of the Museum's Advisory and Friends Boards met February 17th to review the Museum's strategic plan for 1999. A revised plan will be presented to the Committee at the March meeting. The collections re-housing project is proceeding according to schedule. A fire wall separating the collections from the workroom and kitchen will be constructed in March. Additional cabinets will be delivered March gth. Re-housing of objects will begin once all new storage furniture is in place. The project will be completed by August, 1999. 6. SENIOR CENTER a. Monthly Report: Jody Thompson, Director, reported the seniors are establishing a Friends Board and Senior Advisory Board. Two resignations were received last month and steps are being taken to replace the vacated positions. The Middle School requested senior volunteers to assist students with their reading skills and the High School Social Studies Department requested senior volunteers well-versed in local community issues to speak to their classes. The sale of house number signs continues as an intergenerational activity with members of the Youth Center involved in
eRADFORDPUBLIS,iING Co. RECORD OF PROCEEDINGS Community Development Committee - February 25,1999 - Page 5 installation. The meal program continues with a commitment for improved networking by medical providers to advertise the program. b. Special Transit: Mr. Steve Blackshire, with Special Transit, reported that a public information meeting was held February 24th at the Senior Center, Approximately 50 people attended the meeting and they overwhelmingly supported a transit service. Mr. Blackshire stated Special Transit would provide accessible (including handicapped accessible) transportation to local residents and would not replace or duplicate existing services. Federal funds are available for the establishment of this service at a 50% match. Operating expenses are estimated at $29,000 to provide service 2 days a week for 52 weeks. Federal funding would cover $14,500, Special Transit would provide $7,250 and the Town would be responsible for the remaining $7,250. Discussion followed regarding a fee schedule. In order to receive funds in 2000, the Federal application must be submitted by April 1999. Mr. Blackshire reported that services for 1999 for anyone who has a need can also be provided utilizing existing Special Transit funding. All agreed that this would be extremely beneficial to local residents. The Committee supports the concept and recommends amending the year 2000 budget to fund the Town match of $7,250. 1 There being no further business, Chairman Barker adjourned the meeting at 10:00 a.m. 52. 104*14' Rebecca van Deutekom, Deputy Town Clerk
BRADFORDPUDLISH1NGCO. RECORD OF PROCEEDINGS Public Safety Committee March 4, 1999 Committee: Chairman Marshall, Trustees Baudek and Hix Attending: All Also Attending: Assistant Town Administrator Repola, Deputy Police Chief Filsinger, Fire Chief Dorman, Clerk O'Connor Absent None Chairman Marshall called the meeting to order at 8:00 a.m. POLICE DEPARTMENT Generator Update. The Committee approved the purchase of a 50KW generator for the Police Dept. and Communications Center to enable complete power supply in the event of an emergency. The generator size was determined with the assistance of PRPA personnel. Facilities Manager Sievers stated the generator was ordered in January, and a 12-wk. delivery is anticipated. Within the next two weeks, the unit should be delivered to a Denver contractor for assembly/testing. Hopefully by the end of March, the generator will be installed on the Municipal Building roof. Staff confirmed that the generator is not subject to any Y2K shortfalls, and it will activate within milliseconds. The only modification expected to occur is in the Police Garage power room. The Committee praised Manager Sievers for his effort on this project. Fire Chief Dorman briefed the Committee on the testing frequency of the Fire Station's generator, and the Committee suggested staff confirm with Greg Sievers that this generator is tested with a full load. D.A.R.E Program. Deputy Chief Filsinger reported that Officer Rose is teaching the D.ARE Program to the 5~h Grade Class. 'Parent Night" was held, where positive feedback and significant attendance was observed. Discussion followed concerning effectiveness and measurement, parental involvemenupartnership, approach, and the age in which children find themselves vulnerable to drugs, etc. Street Addressing - Update. Deputy Chief Filsinger confirmed there have been ten letters issued to residents seeking compliance to the Street Addressing Ordinance, and as of this date, nine have complied. In a cooperative effort, the Youth and Senior Centers, are selling house numbers for $10.00, and installation and house numbers for $18.00. Police procedure was reviewed, and the Committee suggested the notification letter include language concerning address locating efforts by delivery carriers. Back-up Communications Center at Fire Station. On February 24th, a two-hr. drill was conducted on transferring the Police Communicator to the Fire Station back-up center. The transfer was completed and on-line within seven minutes from the time the communicator received word that the Municipal Building was being evacuated. Although certain areas were found for improvement, the drill was very successful. Communications Supr. Bartram was very instrumental, the entire dispatch staff was very efficient, and Larimer County was extremely helpful in providing protocol.
BRADFORDPLIALISHING CO. RECORD OF PROCEEDINGS Public Safety Committee - March 4,1999 - Page two FIRE DEPARTMENT Colorado State Firefighters Association Convention: Convention Update. Chief Dorman reported the State Firefighters Convention is June 21-26. A Fire Apparatus Parade is scheduled 6/26 and the Dept. will contact Elkhorn Ave. merchants advising of the potential of spraying water. Attendance potential was discussed, and Chief Dorman advised he and Conference Director Pickering are attending a meeting with State Firefighter Conference Officials to confirm convention plans/activities. Street Closures - Ass't. Chief Parker presented a drawing of the proposed street closure for portions of Manford Ave., Community Dr., and Woodstock Dr..on June 24 & 25 for the tournament track. The closure would be in effect from approximately 7:00 a.m. - 5:00 p.m. both days; Manford Ave. would be closed at the west end (Manford Plaza); Woodstock at Rains, and Community at Lone Tree Village. A horse show will be at the Fairgrounds, however, access is available via 4~h St. Ass't. Parker confirmed that the Dept. has not discussed the closures with all affected businesses. The Committee recommends (1) the Fire Dept. contact al! affected businesses and (2) this item be submitted directly to the Town Board on March 23, 1999 for their approval. REPORTS Karen McGregor, Communicator, received a Letter of Commendation for her management of a caller with a family member experiencing serious respiratory distress. Supr. Bartram intends to use the taped conversation as a training tool and plans to submit it to Front Range community College for their training library. The Committee expressed their appreciation to Ms. McGregor for her abilities on this matter. The April 1,1999 Committee meeting has been canceled. There being no further business, Chairman Marshall adjourned the meeting at 8:45 a.m. 9 kad) 0-thv~u2A) Vickie O'Connor, CMC/AAE, Town Clerk
BMAOFORD PUBLISHING Co. RECORD OF PROCEEDINGS Estes Park Planning Commission February 16, 1999 Commission: Chair Al Sager, Commissioners Mark Brown, Harriet Burgess, Stephen Gillette, Alma Hix, Edward Pohl and David Thomas Attending: Chair Sager, Commissioners Burgess, Gillette, A. Hix, Pohl and Thomas Also Attending: Director Stamey, Town Attorney White, and Recording Secretary Wheatley Absent: Commissioner Brown Chair Sager called the meeting to order at 1:30 p.m. 1. CONSENT AGENDA a. MINUTES of the January 19, 1999 meeting were approved with the correction on Page 5, Item c, to correct date to February 16,1999. b. Director Stamey reviewed staff action regarding the Pawnee Meadows Subdivision taken following the January Planning Commission meeting and it was determined to put this on the March Planning Commission agenda. 2. SUBDIVISIONS a. Amended Plat, Jones Subdivision, Portion of SW 1/4 of SW 1/4 of Section 24, T5N, R73W of the 6th p.M., 1/2 mile west of MacGregor on Highway 34 Bypass, Larry Jones/Applicant. A letter was presented from Estes Park Surveyors indicating they had been asked by the applicant to withdraw their application. It was moved and seconded (Thomas/Gillette) the Amended Plat of the Jones Subdivision, Portion of SW 1/4 of SW 1/4 of Section 24, T5N, R73W of the 6* P.M., be withdrawn, and it passed unanimously. b. Amended Plat, Lot 1, Prosser Subdivision, 1421 S. St. Vrain Avenue, Anthony Paglia/Applicant. This is a proposal to divide an existing multi-family lot into two new lots. Ross Stephen was present representing the applicants and reviewed the request. There are no plans for further construction at this time. They are in the process of applying for a new access permit through CDOT. Director Stamey reviewed the Staff report. This proposed lot split conforms to the minimum lot area requirements and all other applicable requirements of the Municipal Code. Both lots would share the existing access off Highway 7. An existing access agreement and a note on the prior plat controls the access to this property. The access maintenance agreement should be revised to include both new lots. The applicant's engineer has informed this office that the existing utility lines serving Lot 1A do not cross Lot 1 8, therefore no additional easements are required. Comments from Public Works and Town Attorney White should also be included in the recommendation. Chair Sager invited Susan Kay Sanford to speak regarding the use of the additional building on the properly. She advised it had been used as a garage and office. She also had questions regarding the access
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS agreement that they share with Mr. Paglia. Town has asked for clarification about the access agreement to ensure that it serves all three lots; however, the agreement is between the lot owners. She also made inquiry as to property frontage and it was determined that the new lot had frontage on Highway 7. Access will be in the same location as it is now. It was moved and seconded (Thomas/Gillette) the Amended Plat of the Prosser Subdivision, Lot 1, be favorably recommended to the Board of Trustees subject to the following conditions, and it passed unanimously: 1. A new Colorado Department of Transportation access permit be obtained if required. 2. All lots will need a separate service line and tap, and be noted on the plat. 3. All utility work in the R.O.W. have a CDOT R.O.W. utility permit (that is separate from the access permit). 4. The recorded access easement number be included on the plat for Lot 1 A and 1 B. 5. Driveway maintenance agreement be added to the plat. 6. Adjacent lot to the north be labeled on the plat. 7. The highway slope easement at the northeast comer of Lot 1A be added. 8. New access easement agreement be provided among the three lot owners and recorded with the plat. 9. The dedication statement be modified as recommended by Town Attorney White in his memo dated February 11, 1999. c. Amended Plat, Lots 32, 33, 34, 35 & Portions of Lots 1, 31, & 37, White Meadow View Place, Intersection of Highway 7 and Stanley Avenue, JANCO Properties of Estes Park/Applicant. This amended plat proposes to reconfigure seven (7) existing lots to result in five (5) new lots, and to provide wider right-of-way at the intersection through the removal of existing buildings and re-plating of the right-of-way for Stanley Ave. Lonnie Sheldon from Van Horn Engineering was present and reviewed the request. Director Stamey reviewed the Staff report and comments from Public Works, Estes Park Sanitation District and Town Attorney White. Discussion of this project between the owners and Town staff has centered around the idea of producing affordable housing and improving the intersection, while modestly reducing non- conformance. There is an existing encroachment of a single story frame structure across the boundary between Lots 32A and 33A near the south line. It had been recommended that this encroachment should be removed, or the property line should be adjusted around the structure. Since there are separate mortgage financing on each lot, it was not feasible to adjust the lot line at this time. The applicant, Mr. Lon Kinnie, advised the encroachment was due to a roof overhang and would be removed. He also advised that the storage shed located on the south boundary of Lot 32A would be removed. It was moved and seconded (Hix/Pohl) the Amended Plat of White Meadow View Place Subdivision, Lots 32,33,34,35 & Portions of Lots 1, 31, & 37, be favorably recommended to the Board of Trustees subject to the following conditions, and it passed unanimously: 1. Existing underground utilities be shown on the plat, and easements be dedicated with this plat if required. Any utility taps
IRADFOROPUDLISHINGCO RECORD OF PROCEEDINGS shared between lots be separated with provision for new taps if required. 2. The existing encroachment of a single story frame structure across the boundary between Lots 32A and 33A be removed. 3. Access to Lot 1 B be restricted to Stanley Avenue and a note to this effect be added to the plat. 4. Mr. Linnane's 12 points in his memo dated February 9,1999, be included. 5. Estes Park Sanitation comments from their memo dated February 10, 1999, be included. It was noted that the owners and the Town will also enter into a development agreement regarding future use and development of the property. 3. ANNEXATION a. Pedersen Addition, Portion of the NW 1/4, Section 31-05-72, 798 Concord Lane, Dean and Glenda Pedersen/Applicants. This is an annexation of a lot with a single family residence under construction, to be zoned E-Estate. Lonnie Sheldon from Van Horn Engineering was present representing the applicants. He had received the comments from Public Works and will comply with them. Director Stamey reviewed the Staff Report and comments from Public Works, Estes Park Sanitation District and Town Attorney White. The existing structure, easements and adjacent properties should be identified on the plat. The origin of the identified access should also be noted. Mr. Sheldon advised he would show both accesses on the plat. It was moved and seconded (Pohl/Burgess) the Annexation of the Pedersen Addition, Portion of the NW 1/4, Section 31-05-72, be favorably recommended to the Board of Trustees subject to the following condition, and it passed unanimously: 1. If the 10 ft. wide utility easement shown on the plat is an existing exclusive easement, have it be labeled as such on the plat. Perimeter utility easements be dedicated with this annexation plat. 2. The Oxisting structure under construction be shown on the plat. 3. Zoning to be E-Estate. 4. To receive town water service, the property be included in the NCWCD. 5. Water service connection be at Concord Lane. 6. The access easement to the public street and the utility easement across the lot to the north and adjacent property be labeled and shown. 4. REPORTS None 5. ADJOURNMENT There being no further business, Chair Sager adjourned the meeting at 2:17 p.m. h¥\8/1 1+41-1- , ll.)49 Oth+f- Meribeth Wheatley, Recordin*Secretary
IRADFORDPUILISHING CO. RECORD OF PROCEEDINGS Board of Adjustment February 9, 1999 Board: Chair John Baudek, Members Jeff Barker, Lori Jeffrey, Wayne Newsom and Al Sager Attending: All Also Attending: Director Stamey, Building Official Birchfield, Town Administrator Widmer and Recording Secretary Wheatley Absent: None Chair Baudek called the meeting to order at 8:00 a.m. CONSENT MINUTES The minutes of the January 5, 1999 meeting were accepted as presented. PORTIONS OF LOTS 24 & 25, BLOCK 10, TOWN OF ESTES PARK, SILVER MOON LLC/APPLICANTS - VARIANCE REQUEST FROM SECTION 17.20.020 (b)(4), 17.16.030 (4), 17.08.030 (31), 17.24.010 (a)(3). Request from the owner to continue until March Board of Adjustment. It was moved and seconded (Barker/Jeffrey) to continue Portions of Lots 24 & 25, Block 10, Town of Estes Park to the March Board of Adjustment, and it passed unanimously. REQUESTS LOT 34, WHITE MEADOW VIEW PLACE SUBDIVISION, 477 SOUTH SAINT VRAIN, LON KINNIE, BILL HANKS/APPLICANTS- VARIANCE REQUESTFROM SECTION 17.20.020 (b)(3). This request is to allow the transfer of six dwelling units from one property owned by the applicants (Lot 34) to an adjacent property across the street (Lots 32 & 33), also owned by the applicants. Director Stamey reviewed the Staff Report. This transfer, if allowed, will permit the widening and re-alignment of the Stanley Avenue and Highway 7 intersection. The units as they exist today are non-conforming as to required lot area and setbacks. In general, staff concurs with the Statement of Intent and, in particular, the "transfer" of the units would reduce the degree of non-conformance. Director Stamey referred to his memo of December 15, 1998, which calculated the required land area with and without the affordable housing density bonus. The Town Staff has discussed this project with the owners with the idea of producing affordable housing and improving the intersection, while modestly reducing non-conformance. Town Staff has recommended the owners first request the required variance prior to taking this development agreement to the Town board for approval. Only the Board of Adjustment has authority to allow variance for density. Staff recommended approval of this variance with conditions. Member Sager inquired why Lots 32A and 33A had not been combined. Bill Van Hom representing the applicants responded that the two lots were being financed under separate mortgages; however, the agreement would be neither lot could be sold separately. Mr. Van Horn indicated that the relocated units would be new construction, in two triplexes. Member Sager inquired if the petitioners owned the various lots in question. Mr. Van Horn noted that the applicants owned Lots 31 A, 32A and 33A. Lot 34A, which is not involved in this request, would be owned by Park National and zoned commercial.
BRADFOROPUILISHING.0. RECORD OF PROCEEDINGS Town Administrator Widmer commented that the Town supports this project for the benefits of improving a dangerous intersection and providing up to 83 beds for employee housing. The Town Code for the definition of affordable housing is tied to the Larimer median income. This project would have a ten year commitment to employee housing. The rents for the existing units have historically been below the set affordable rates. Chair Baudek noted that a variance is good for only four months and it appears this would not be enough time to accomplish the project. Director Stamey indicated that the submission of the development plan during this period would be sufficient. Mr. Van Horn noted that a six month period would be preferable to the applicant. It was moved and seconded (SagedBarker) the variance request for Lot 34, White Meadow View Place Subdivision, 477 South St. Vrain, be approved with the following condition, and it passed unanimously: 1. Execution of a written development agreement with the town concerning the Stanley Avenue right-of-way, removal of the existing buildings, and filing of an amended plat, and commitment to affordable housing. An extension for the variance was given with the provision that a Development Plan be submitted within six months. LOT20, BLOCK 18, TRACT006, WEBSTER RESUBDIVISION, 143 BOYD LANE, ART CARUSO/APPLICANT - VARIANCE REQUEST FROM SECTION 17.20.040 (b)(1) b. This is a request to reduce the required side lot setbacks. Building Official Birchfield reviewed the Staff Report. He noted that this lot was less than 1/3 of an acre, with approximately 2/3 of the lot not buildable due to steepness. The unique shape of the lot also qualified it for variance consideration. The Municipal Code requires a minimum of ten (10) feet setback from side lot lines. The applicant is requesting the side setback be reduced to approximately 1.8 feet. The Code cites specific case variances including the slope of the property. This property has approximately 15% slope on approximately 70% of the lot. The 1997 Uniform Building Code requires one-hour fire- resistive construction or prohibits openings less than three (3) feet to lot lines. Another section requires that projections that are less than three (3) feet to lot lines be one-hour fire-resistive construction. Section 503.1 of the Uniform Building Code states that the center of an adjoining public way shall be considered the adjacent property line. Staff is recommending relief because of the orientation of the existing structure, and because of the steepness of the majority of the lot. However, the relief should not violate other Zoning and Building Code regulations. Therefore, recommendation is to provide a required access easement for 157 Boyd Lane, for which there is no current recorded access easement. This would satisfy the Building Code requirements and not require fire resistive construction orprohibit doors/windows on the proposed addition and deck. Member Sager indicated concern over the location of a gas and electric meter in the easement area. Art Caruso representing the applicants clarified that the meters are actually located on the side of the building. He also noted that all three property owners involved have agreed to the easement. Lonnie Sheldon from Van Hom Engineering inquired what would be needed to include the easement. Director Stamey advised they would need to prepare a deed of dedication with legal description and drawings to be recorded with Larimer County. It was moved and seconded (Newsom/Jeffrey) the variance request for Lot 20, Block 18, Tract 006, Webster Resubdivision, 143 Boyd Lane, be approved with the following condition, and it passed unanimously: 1. An access easement for 157 Boyd Lane be provided and recorded. REPORTS There being no further business, Chair Baudek adjourned the meeting at 8:37 a.m. 7710.h 1 1.w+1 - I la-6 itt b- Meribeth Wheatley, Recording Secgtary
MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Bob Joseph, Senior Planner Date: 3-4-99 Subject: Amended Plat Crags Sub. Lots 1 & 2, Replat ofLots 14 & 15 ~ r-7---,-r-4 C· ' - CYTEWOGIT rl 1 : 11 --- 1 1 1/ 21 Utt-i- Rflul OCA le 31. 0 '01 -ef0*EA-24:42. : ,: / 1," ST. 'IA ~2 ~ 3 1 1 00.' HOSPITAL ADD. ~ 3>5,6-17 /-~+I»..C»b" 3 . f % . I•occ#s,N .1 1. I A r,3 0 . SA DO~ E ./7 - s L ADO \ ,-'lA "01'IT Ay/, , 0 I 'l,c 7/ I , 2 3 / 1 **ll/rr,2/ . LL-_-Z--jTNIJ-~VALL[Ii CRAGS CR GS WOCAS- ar \-U'e' CRAGS '7 A.00. , 2 ETISE,EMT I | v \ -0 1 ADD. ~ VISTA~ PEDEM SUB /'1 1 ADD.C SUBO . 1 12 13 C i 5 67,9 ~ " 3 3 4 4 g - t'1rtri A=AXPENNER 11 , 3 Zl JA »2.-1 I - *.r-- I 4 2 \4:d:* V 2.4 1 6 - ~ " /1 SUB.\ 15 ..1 /9 I 9 12 . L I I N'' A 1 1 1 1 1 1 1-IN - i 1 1 1 3,1.0 1 4 | 25 --------1------ 36i 1 Backgroundi This is a proposal to combine two existing lots into one new lot. The resulting new lot conforms to all applicable standards of the zoning code. Recommendation:_ Planning Commission recommends approval, and all conditions have been met.
MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Bob Joseph, Senior Planner Date: 3-4-99 Subject: Amended Plat, Lots 32,33,34,35, & Portions of Lots 1,31,& 37 White Meadow View Place Backgroundi__This amended plat proposes to reconfigure 7 existing lots to result in 5 new lots, and to reserve additional street right of way to improve the intersection of Stanley Ave. at Hwy 7. Submittal of this amended plat fulfills one part of a- development agreement that aims to provide employee housing at this location. The Board of Adjustment has also granted a variance to allow relocation of non-conforming dwelling units on Lots 32A and 33A. In general this amendment provides some improvement of the existing non-conformance of this property. L••I - li »f 1 -- 495al\\ 0 1 - -O. 1 -- ~ - Subject Area~ ~__4~ ~~ -OX -tq A? 4- 1 - 0,]U 99 alt L -*=- Recommendation: Planning Commission recommends approval of this amended plat, and all of the conditions have been met.
TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Rich Widmer 7~4 - Town Admin~rator Date: March 5, 1999 Re: JANCO Development Agreement BACKGROUND: Staff has been meeting with the JANCO principals, Mr. Kinnie and Mr. Hanks off and on since September 1998 to discuss the different elements contained in the proposed Development Agreement. Several Town Board members have participated in some of these sessions as well. Town Attorney White will explain the agreement in as much detail as you desire at the Town Board meeting. The main points are: 1. The Town shall have an option to purchase the right-of-way on the north side of Stanley Avenue at SH 7 for $85,000, with $10,000 to be paid on or before April 1, 1999 and the remainder some time before January 10, 2001. When we exercise the option, the owners would have six months to remove the structures. If we don't exercise the option, we would forfeit the $10,000 paid. When the option is exercised, we deed over the right-of-way on the south side ofthe street. 2. The owners can construct replacements for the structures to be removed, subject to the Board of Adjustment approval of February 9, 1999. 3. The Town is responsible for widening Stanley Avenue before January 10, 5002, if the option is exercised. All costs to widen are ours. 4. All dwelling units on the property are required to be low-income rents at the 50% level for at least ten years. JANCO has requested a financial subsidy of $25,000 per year for five years to upgrade the properties for year-around usage. The payment is made after a report on occupancy and upgrades for the previous year and a budget for the upgrading for the coming year is submitted. The requested subsidy is much lower than that given to Marys Lake Lodge in 1993, especially when the year-around usage is considered. The agreement includes a provision that if the property is sold after five years, our subsidy would be repaid, with interest, at a prorated percentage; i.e., 100% after year 5, 80% after year 6, 60%, and so on. JANCO's proposal and detailed proforma is attached. BUDGET/COST: The $10,000 option payment can be paid out of the contingency account, or another area if you want to cancel something already budgeted. The $75,000 option payment can be added to the 2000 budget if that is your desire. The 1999 budget and 2000 budget both contain $25,000 each year for housing. If you want to increase the amounts, we can consider that and the option payment during the budget process in the fall. RECOMMENDATION: Staff believes this Development Agreement is a win-win approach for everyone. Ultimately, the community receives a much safer, improved intersection at Stanley Avenue and SH 7, as well as low- income year-around rentals and seasonal housing in a great location at a lower cost than past projects. It also underscores the Town's commitment to helping provide as wide a range of housing opportunities as possible. Staff recommends the Mayor be authorized to sign the Development Agreement.
ECEDÂ¥-EP 12 =31999 Proposal for Employee Housing Assistance from JANCO Properties of Estes Park 16/ d to the Town ofEstes Park Board of Trustees JANCO Properties of Estes Park desires to create an employee housing project by combining two existing motel properties, the Timberline Motel and Lake Terrace Motel. The site is conveniently located and could house approximately 85 to 90 people year around. There is a great demand for housing of this type in the community, but there are few people willing to undertake this type of business. JANCO has purchased the properties in question and is willing to offer them for employee housing. Unfortunately, financial proformas indicate that using the property for housing will result in an annual operating loss of approximately $40,000 (please see attached financial worksheet). JANCO is seeking and has received assurances from the Colorado Division ofHousing and the Park National Bank of Estes for assistance in the form of low interest rate financing. This assistance hinges upon JANCO's ability to qualify for assistance from the Estes Park Housing Authority and the Town of Estes Park. In order to qualify for assistance from the other agencies, they look for community support as a gauge for need and thus the assistance. The Town ofEstes Park has provided this type of assistance in the past in the form of a $52,000 grant to the Mary' s Lake Lodge employee housing project in 1993. This money was used to upgrade the property and was given in exchange for a 5 year commitment to use the property as seasonal only employee housing for approximately 44 people. This 5 year commitment from the Mary'-s Lake Lodge has expired and the future use as employee housing is ..... in question. This breaks down to approximately $235 per person per year assistance given to the Mary's Lake Lodge for 5 month seasonal usage ofthe housing. JANCO is seeking assistance in the form of a 5 year, $25,000 per year grant to be used for upgrading the properties. The properties need approximately $125,000 in upgrades to replace roofs, winterize water lines, repaint, install new gas lines, and insulate cabins in order to have them available for year around use. JANCO is willing to commit to using the property as employee housing for a 10 year minimum. By providing approximately 90 people with housing for the ten year minimum and dividing that number by the $125,000 total assistance provided over the first five years, the town would be committing only $140 per person per year. This is significantly lower than the Town provided the Mary' s Lake Lodge, with a much more convenient location, and better, more private housing. Again, a major improvement will be JANCO's ability to house people on a year around basis. In conclusion J ANCO hopes that the Board of Trustees will seriously consider this proposal as a step in the right direction towards providing much needed employee housing in Estes Park. By providing this assistance, the Town Board not only makes the project economically feasible for JANCO, but demonstrates to the community the desire to take steps toward solving a community need.
Lake Terrace Motel Worksheet Revenue from renting cabins with varying # of months occupancy assuming 4 plex & corner house sold to town Seasonal Yr round lili 1111111/11 - Unit Description Rent/mo. # of mos. Total w/ upgrade # of ppI 1 1 bedroom new cottage to be built 450 10 4500 5,400 2 2 1 bedroom new cottage to be built 450 10 4,500 5,400 2 3 1 bedroom new cottage to be built 450 10 4,500 5,400 2 11 11111111111111111 ...................... lilill 4 1 bedroom new cottage to be built 400 10 4,000 4,800 1 5 1 bedroom new cottage to be built 400 10 4,000 4,800 1 6 1 bedroom new cottage to be built 400 'I '//'Ii|~~i|4~,~ 11 lili,111*igge'" 4,800 1 7 2 bedroom - old office 500 6,000 2 8 Cabin closest to Stanley Ave. 300 5 1,500 3,600 1 9 Cabin above 6, below duplex 350 ~~~_~,~........5 ...,..,..,.....1.~750„ 4,200 2 10 Duplex by Office - Unit 1 300 5 1,500 3,600 1 11 Duplex Unit 2 w/fireplace 300 5 1,500 3,600 2 12 2 bedrm Cabin below Log 575 10 5 i750 6,900 3 lilli 1 13 Historic Log Cabin 550 5 2,750 6,600 2 14 Upper Cabin Left 350 5 1,750 4,200 2 15 Upper Cabin Right 350. 5 :,i,1.,750„ 4,200 2 Totals for Lake Terrace Cottages: { 48,750 73,500 26 58,800 80% occ Timberline Motel Worksheet Revenue from renting cabins with varying # of months occupancy | Yr_round Unit Description Rent/mo. # of mos. Total w/ upgrade # of ppi 14 Daughter's house 550 11 8,050: 6,600 2 16 2 bedroom 550 6 2,750 6,600 2 1 lili 17 1 bedroom 400 5 2,000 4,800 2 18 Large part of triplex 2 bedrm 400 5 2,000 4,800 3 19 One bedroom in triplex 400 5 2,000 4,800 2 20 Upstairs in triplex 1 bedrm 400 5 2,000 4,800 2 21 1 bedroorn cabin 400 5 2,000 4,800 2 22 1 bedroom cabin 400 5 2000 4,800 2 23 Back part of Stanley cabin 300 5 1,500 3,600 1 24 2 bedroom Stanley cabin 550 10 6,600 3 25 1 bedroom cabin 400 5 2,000 4,800 2 Totals for Timberline Cottages: 20,800 57,000 23 45,600 80% occ Other Revenue: 1.) 16 units Timberline Motel units used as employee housing @ $400/unit/month - 2 ppl/unit 6,400 5 32,000 32,000 32 2.) Motel owner's quarters - used either for commercial or additional housing 775 11 8,525 8,525 5 Total revenues: E 119,07$ 1 144,925 86 w/ upgrade Annual Expenses: monthly Psyment - Phelan - $540,000 9%, 30 yr amm 52,140 52,140 4,345 Payment - Park Nat'I- $340,000 9%, 20 yr amm - Lake Terrace 36,708 36,708 3,059 Payment - Park Nat'I - $125,000 9%, 20 yr amm - upgrade money 13,500 1,125 Taxes, Insurance, Utilities, Repair & Maintenance, Mgment, Other 73,500 73,500 8,529 Total expenses: 162,348 175,848 NET: 44,2731 (30,923): Annual Expenses with Assistance from Town of Estes, Park National Bank, and Colorado Division of Housing: monthly. Annual pymt - Phelan - $540,000 9%, 30 yr amm - Timberline 52,140 4,345 Annual pymt - Park Nat'I - $140,000 8.5%, 20 yr amm - Lake Terrace 14,580 1,215 Annual pymt - CO Div of Housing- $200,000 2%, 20 yr amm - Lake Terrace 12,144 1,012 Annual pymt - Park Nat'I - $125,000 8.5%, 20 yr amm - upgrade money 13,020 1,085 Reimbursement from Town for Upgrade Money - $25K per year for 5 years (25,000) 7,657 Taxes, Insurance, Utilities, Repair & Maintenance, Management, Other 73,500 Total expenses: 140,384 NET: 4,541
'AF' DEVELOPMENT AGREEMENT 3-4-99 THIS AGREEMENT, made this . day of , 1999, by and between the Town of Estes Park, a Municipal Corporation C'the Town'D and JANCO Properties of Estes Park R.L.L.P., hereinafter collectively referred to as the ("Owner"); WnNESSETH: WHEREAS, the Owner owns the real property ¢'the Piroperty") located within the Town of Estes Park, as more fully descnbed on Exhibit A attached hereto; and WHEREAS, the Owner has filed an amended plat r'the Amended Plat, 3 with the Town of Estes Park which realigns property lines, reserves new public cight-o f-ways and easements, and contemplates the removal and relocation of certain dwelling units; and WHEREAS, the development of the Property contemplates the relocation of Stanley Avenue, removal and relocation of six dwelling units, vacation of former right-of-way, and purchase of additional iight-of-way by the Town; and WHEREAS, the parties desire to set forth the approval of the Amended Plat, the .. ._..purchase of reserved street right-of-way by the Town, the felocadon of. certain dwelling.units, and redevelopment of the Property under the teuns and condidoos of this Development Agreements. NOW THEREFORE, IN CONSIDERATION OF THE ABOVE RECITATIONS AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. OwneI has filed the Amended Plat with the Town. 2. Owner shall take all steps necessuy to have the Enal plat of the Amended Plat processed to public hearing before the Board of Trustees of the Town. 3. Owner has already obtained a variance from the Board of Adjustment of the Town on February 9,1999, allowing six dwelling units ("the removed units") to be relocated ("the relocated units") on Lot 32A of the Amended Plat, conditioned upon all units on the Amended Plat be affordable housing units, and the Owner enter into a wzitten development agreement with the Town. 4. The Amended Plat contains an approximate 4,000 square foot reservation for futute right-of-way on the North side of Stanley Avenue contiguous to Lot 3121. The Amended Plat contains on the South side of Stanley Avenue an approximate 1,365 square foot parcel designated as former right-of-way on the Amended Plat The Town shall have the option to purchase the reserved tight-of-way for the sum of
$85,000. To exercise said option the Town must pay to the Owner a sum of $10,000 on or before April 1, 1999 and the balance of $75,000 at the time of exercise of the option. The option shall be good until Januny 10,2001. In the event that the Town does not exercise the option on or before January 10, 2001, the $10,000 option payment shall be retained by the Owner and upon request from the Owner the Town shall quit claim any interest it may have in the reserved right-of-way to the Owner. Upon exercise of the Town's option for the reserved right-of-way, the Owner shall execute a tight-of-way deed to the Town deeding the reserved Eight-of-way to the Town for street purposes free of all liens and encumbrances. 5. Upon exercise of the option to purchase the reserved dght-of way by the Town and the receipt of the tight-of-way deed, the Town shall deed the fonner right-of-way to the then Owner of Lots 331 and 34A of the Amended Plat The legal descriptions of the area to be transferred to each individuallot are set forth on Exhibit B attached hereto. 6. Upon the exercise of the option to putchase the reserved right-of-way by the Town set forth in paragraph 4 above, the Owner shall have six months to remove the two single story framed structures that el)croach upon the reserved right-of-way. Said removal shall not include underground drainage and udities located on the reserved righ[-of-way. The removal of the structures shall occur either six months from the exercise of rhe option by the Town to purchase the reserved right-of-way or January 10, 2001,whichever shall first occur. 7. Notwithstanding the provisions on paragraph 6 above, the removed units shall be removed from the property within six (6) months of the receipt of a certificate of occupancy for the frst of the relocated units. 8. This Development Agreement shall become part of rhe site specific development plan of the Amended Plat upon the vesting of the Amended Plat pursuant to Chapter 17.40 of the Municipal Code. 9. The Owner shall be entitled to construct the relocated units on Lot 32A of the Amended Plat in the configuration and locations set forth on Exhibit C attached hereto. Upon receipt of a cer€ficate of occupancy for the first relocated unit, all dwelling units on the Amended Plat shall be affordable housing units for a period of ten (10) years from the receipt of a certificate of occupancy for the first of the relocated units. Set forth on Exhibit D attached hereto is a compilation of all dwelling units on the Amended Plat by locarion, scruccure type and the affordable rent limitation for each unit based on the 1999 Colorado Housing and Finance Authority Income and Rent Tables for 40°/0-120% of Median Income for Colorado Counties for 1999 at the 50% level. The rent for all units shall be adjusted on or before April Vt of each calendar year based upon the new Income and Rent Tables for that year. On or before April Pr of each year, the Owner shall provide to the Town an annual occupancy report for the previous calendar year showing occupancy levels and rents for all dwelling units on the Amended Plat The annual occupancy report shall continue for [he ten year affordable housing period. 2
10. The Town shall widen Stanley Avenue using the reserved right-of-way purchased by the Town on or before January 10,2002. All costs of the widening of the fight-of- way shall be that of the Town. 11. The Town shall provide on or before April Pt of each calendar year for five (5) years, twenty-Svc thousand dollais ($25,000) to be used by the Owner for upgrading the affordable housing units including but not limited to replacing roofs, wintetizing water lines, and insulating cabins. Ptior to the Town providing the $25,000 to the Owner for upgrading the affordable housing units, the Owner must provide the Town with a budget listing all proposed upgrades. On or before April 11. of each calendar year, the Owner shall provide the Town with an accounting of the use of said $25,000 by the Owner in the previous calendar year. For 1999, the Town shall pay the $25,000 to the Owner on or before June 1, 1999, following receipt of the 1999 budget for upgrades. 12. The Owner may sell and or transfer the property or any portion thereof at any time however, the terms of said transfer shall include the restziction that the affordable housing on the property and the terms of this Development Agreement shall remain with the propertyuntil at least Aptil 1, 2004. In the event the Owner and/or any transferee wished to change the use of the property or discontinue the affordable housing on the property between Aptil 2, 2004 and Apfil 1, 2009, the Owner an*d/or trans feree of the property shall pay the Town in cash or certified funds, the following funds: April 1,2004 - April 1, 2005, $125,000 x 8% interest from June 1, 1999. Apil 2, 2005 - Aptil 1,2006, $100,000 x 8% interest from June 1, 1999. April 2, 2006 - Aptil 1, 2007, S 75,000 x 8% interest from June 1, 1999. April 2, 2007 - April 1, 2008, S 50,000 x 8% interest from June 1, 1999. April 2, 2008 - April 1,2009, $ 25,000 x 8% interest fromJune 1, 1999. This obligagion for affordable housing shall be a covenant ninning with the land and the above payment shall be a lien upon the property supenor to any other lien except a lien for ad vatorem property taxes. In the event the amount secured by this lien is not paid when due, the Town may foreclose this lien through appropriate court foreclosure proceedings. In that event the Town shall be entitled to all reasonable costs of said foreclosure including court costs, expert witness fees, appraisal fees and all reasonable attorneys fees. 13. All other Town ordinances and rules and regulations of the Town unless otherwise set forth in this Development Agreement shall apply to development on the Property. Those requirements shall include but not be limited to required filings and development plan approval, landscaping, parking and access requirements. 14. In the event the Town docs nor approve the Amended Plat and this Development Agreement, this Agreement shall be null and void and have no other force and effect In the event the Town does approve the Amended Plar and this Development 3
Agreement, the provisions of this Development Agreement shall be a covenant running with the Property and shall be binding of upon of all heirs, personal representatives, successors and assigns of the Owner. A copy of this Development Agreement shall be recorded in the office of the Clerk and Recorder, Latimer County, Colorado. 15. This Agreement represents the entire agreement between the parties and shall be amended by the parties only by written document executed by the parties. 16. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 17- This Agreement shall be governed by the laws of the State of Colorado. Venue for any litigation regarding this Agreement shall be in the District Court of Lanmer County, Colorado. 18. In the event of any default by either party in the terms and conditions hereof, the non-defaulting party shall give the defaulting party ten (10) days' notice in writing of said default. If said default is not cured within said 10 day period, the non-defaulling party shall be entitled to begin legal proceedings, including an action for specific performance and/or damages. Damages shall include all reasonable attorneys fees and court costs incurred by the non-defaulting party. 19. The Town is not obligated by the Development Agreement to make any payments in any fiscal year beyond the fiscal year for which funds are appropriated for the payment thereof or co make payments from any funds of the Town other than funds appropriated for the payment of current expenditures. All payment obligadons of the Town under this Development Agreement are from year to year only and do not constitute a multiple-fiscal year direct or indirect debt or other financial obligation of the Town. 20. All notices, cernficates, or other communications herein shall be deemed given when delivered or mailed by U.S. Mail, First-class, postage prepaid, addressed as follows: JANCO The Town of Estes Park Attn.: Town Administrator PO Box 1200 Estes Park, CO 80517 4
IN WITNES S WHEREOF, the parties hereto have set their hands the day and year first above written: JANco Properlies of Estes Park, RLLP by: by: Subscribed, sworn to and acknowledged before me this day of . - WITNESS my hand and official seal. My Commission Expires: Notary Public TOWN OF ESTES PARK By: Robert D. Del[keI, Mayor ATTEST: Town Clerk Subscribed, sworn to and acknowledged before me this day of , WITNESS my hand and official seal. My Commission Expires: Notary Public 5
LIEN HOLDERS APPROVAL The undersigned, being all of the lien holders of the property more fully described on Exhibit A attached hereto and incorporated herein, agree to the terms and conditions of this Agreement with regard to the liens held by the undersigned on the property including but not limited to the affordable housing provisions of the dwelling units on the property and the resttictioas with regard to those affordable housing units as more ser forth in this Development Agreement. In the event that the undersigned receive the property as a result of the exercise of any legal fight, their lien on the property gives the holder thereof, said lien holder agrees to be bound by the terms and conditions of this Development Agreement as it relates to the property. This approval shall be binding on the undersigned lien holders their personal representatives, successors and assigns. By: By: Subscribed, sworn to and acknowledged before me this day of ,-. WITNESS my hand and official seal. My Commission Expires: Notary Public 6
MEMORANDUM TO: Honorable Mayor Dekker Board of Trustees FROM: Stephen L. Stamey, AICP Community Development Director SUBJECT: Pedersen Addition Annexation and Zoning DATE: March 4, 1999 Background This is a request to annex a 2.1 acre site, located at 798 Concord Lane (west of Village Acres Subdivision/Lexington Lane). The primary purpose of the annexation is to provide for Town water service to a new single family residence, which is under construction. Access is from Concord Lane, via a private access across the lot to the north. The property is currently zoned E-Estate in the County. The requested Town zoning is E-Estate. 1 0 [+L\-1>U-11 1 l.\ 1 L.-=. = i 1 1 j I [r- 31- 1--1 - -ul,0 21 -1 4 11 --% 111 1 , 91 2 1-11»-A ' -191 1[9211 i 8 1 1 li d PINES r=£ 42[roel r 1 1 )Al 'ST ' 1 1 11-- 1 -- - - - f#£ 42'AL k ill 1 1 1 1 1 21 E. IEN-- Planning Commission Action The Planning Commission recommended approval of the annexation, and that the property be zoned IE-Estate. The Planning Commission also recommended modifications to the plat (plat information) which have been incorporated. Recommendation 1. Annexation of the Pedersen Addition. 2. The zoning of the Pedersen Addition be established as E-Estate.
RESOLUTION NO. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area, that the requirements of the applicable parts of Sections 31-12-104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107(2), C.R.S.; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation known as the "PEDERSEN ADDITION" to the Town of Estes Park is as follows: Lot 5 according to that certain plat recorded with the Clerk and Recorder of Larimer County, Colorado, on September 18, 1989, under Reception Number 89042460, more particularly described as follows to wit: A portion of the Northwest 4 of the Northwest 4 of Section 31, Township 5 North, Range 72 West of the 6th P.M., Larimer County, Colorado, being more particularly described as follows: Beginning at the Southeast corner of said NW 4 of the NW 4 as monumented by a brass bolt in concrete and considering the South line of said NW 4 of the NW 4 to bear S 88'42' 00" E with all bearings herein relative thereto; thence along said south line N 88°42'00" W 172.86' to the southeast corner of Lot 6; thence along the east line of Lot 6 parallel to the East line of said NW 4 of the NW 4 N 00011' 22" W 270.00'; thence along the north line of Lot 6 parallel to said South line N 88042'00" W 54.90' to the southeast corner of Lot 4; thence along the east line of Lot 4 parallel to the East line of said NW 4 of the NW 4 N 00'11' 22" W 200.61' to the south line extended to the Connelly Addition to the Town of Estes Park; thence along said line extended N 89°48'00" E 227.69' to the East line of said NW 4 of the NW 4; thence along said East line S 00'11' 22" E 476.57' to the Point of Beginning. Described Lot 5 contains 2.135 Acres.
DATED this day of , 19 TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
ORDINANCE NO. AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE TOWN OF ESTES PARK, COLORADO, TO BE KNOWN AND DESIGNATED AS PEDERSEN ADDITION BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That a Petition for Annexation, together with four (4) copies of the plat of said area as required by law, was filed with the Board of Trustees on the 5th day of January, 1999 by the landowners of one hundred percent (100%) of the area and owning one hundred percent (100%) of the area, excluding public streets and alleys of the area hereinafter described. The Board, by Resolution at its regular meeting on the 12th day of January, 1999, accepted said Petition and found and determined that the provisions of Section 31-12-107(1), C.R.S., were met; and the Board further determined that the Town Board public hearing should be held on March 9, 1999 at 7:00 p.m. in the Municipal Building for the purposes of determining that the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S., and is considered eligible for annexation. Section 2. That the Notice of said hearing was given and published as provided in Section 31-12-108(2), C.R.S. Section 3. That the hearing was held PYrsuant to the provisions of Section 31-12-109, C.R.S., on the 9t day of March, 1999. Section 4. That following said hearing, the Board of Trustees adopted a Resolution determining that the proposed annexation met the requirements of the applicable parts of Sections 31-12-104 and 31-12-105, C.R.S.; that an election was not required under Section 31-12-107(2), C.R.S.; and that no additional terms or conditions are to be imposed upon said annexation. Section 5. That the annexation of the following described area designated as PEDERSEN ADDITION to the Town of Estes Park, Colorado, is hereby approved: Lot 5 according to that certain plat recorded with the Clerk and Recorder of Larimer County, Colorado, on September 18, 1989, under Reception Number 89042460, more particularly described as follows to wit: A portion of the Northwest 4 of the Northwest 4 of Section 31, Township 5 North, Range 72 West of the 6th P.M., Larimer County, Colorado, being more particularly described as follows: Beginning at the Southeast corner of said NW 4 of the NW 4 as monumented by a brass bolt
in concrete and considering the South line of said NW 4 of the NW 4 to bear S 88'42' 00" E with all bearings herein relative thereto; thence along said south line N 88'42'00" W 172.86' to the southeast corner of Lot 6; thence along the east line of Lot 6 parallel to the East line of said NW 4 of the NW 4 N 00011' 22" W 270.00'; thence along the north line of Lot 6 parallel to said South line N 88°42' 00" W 54.90' to the southeast corner of Lot 4; thence along the east line of Lot 4 parallel to the East line of said NW 4 of the NW 4 N 00'11' 22" W 200.61' to the south line extended to the Connelly Addition to the Town of Estes Park; thence along said line extended N 89°48'00" E 227.69' to the East line of said NW 4 of the NW 4; thence along said East line S 00°11' 22" E 476.57' to the Point of Beginning. Described Lot 5 contains 2.135 Acres. Section 6. The Town of Estes Park, Colorado, hereby consents, pursuant to Section 37-45-126(3.6) C.R.S., to the inclusion of lands described above into the Northern Colorado Water Conservancy District and the Municipal SubDistrict, Northern Colorado Water Conservancy District. Section 7. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 19 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 19 , all as required by the Statutes of the State of Colorado. Town Clerk
ORDINANCE NO. AN ORDINANCE ADDING PEDERSEN ADDITION TO E-ESTATE ZONING TO TITLE 17 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, COLORADO C .. WNE._ , the annexation of Pedersen Addition was accomplished on th y of March, 1999; and WHEREAS, following testimony, the Board of Trustees have determined that it is in the best interest of the Town of Estes Park to zone Pedersen Addition to the Town of Estes Park as E- Estate Zoning. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Pedersen Addition shall be zoned as E-Estate Zoning. - Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 19 - TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 19 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the - day of , 19 , all as required by the Statutes of the State of Colorado. Town Clerk .
February 16, 1999 The Honorable Robert Decker, Mayor Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Mr. Mayor, As you know, I have had the honor to serve our community as a Planning Commissioner for the past 15 years. For that privilege, I am both grateful and proud While my business demands in the recent past have precluded regular attendance at commission meetings, we had hoped that replacing my seat would not be necessary due to the activation of the new Estes Valley Planning Commission. However, the timing for that transition has far exceeded original expectations. Recently, my duties as a member of Best Western's International Board of Directors have again increased. As the world' s largest lodging chain, our representation has now grown to include over 90 countries around the globe. A recent reallocation of territories will pose additional constraints to my participation on the commission. Coupled with the additional travel required by the expansion of my territory, the personal practicality of living near our corporate headquarters necessitates relocating my residence to Phoenix, AZ. I anticipate making this change in the near future. While I regret that I will not be able to complete my current appointment, I must respectfully tender my resignation. Since my appointment to the commission by Mayor Dannels in 1984, we have witnessed significant change in our town's land use under the stewardship of our commission. While our process has evolved to match the needs of our unique location and innovations in the planning field, I believe the decisions and recommendations rendered have been stalwartly loyal to the collective values of our community. Our deliberations have remined aloof from the vagaries of short-term, political swings to serve the long-tenn view, which is by definition, the most critical underpinning of our function. Under the diligent leadership of our Chairman, Al Sager, we have consistently maintained the vital foundation of uncompromised fairness, both perceived and actual. I look back with pride on the resolutions to the multitude of issues presented for our review. Yet, I do not lay claim to any legacy or individual contribution beyond that of being one of seven individuals dedicated to embracing those challenges and finding fair solutions. As the commission seats changed over the years, each of those I have served with have worked hard to craft outcomes that balanced the rights of land owners with use regulations promoting the unique character of our town and protecting the fragile nature of our topography. With the advice and counsel of Steve Stamey and our other professional staff, our commission has constantly pursued leading edge thinking in managing the one-of-a-kind lands; unexceeded community pride in our quality of life; and the tenuous and fragile, yet crucial economic viability of this special valley. As I leave this position and a community where I have built a life for nearly 20 years, it is my fervent hope that the balance we have striven for will continue to thrive through the creativity of our leaders and the passion of countless individuals, like me, who, regardless of where we officially reside, will continue to call Estes Park, home. Respectfully Submitted. Mark T. Brown Cd Al Sager, Chairman Estes Park Planning Commission
enura I PLANNED PROGRESS Estes Park Urban Renewal Authority MEMORANDUM To: Mayor Dekker Town Trustees From: Arthur L. Anderson, Project Manager Date: March 3, 1999 Subject: Stanley Hall Renovation - ADA Restroom Background: The second phase of the Colorado Historical Society grant will begin with work on the interior of Stanley Hall, specifically the installation of a unisex handicapped restroom on the first floor. The existing men's bathroom will be gutted and new walls constructed, new handicapped fixtures installed, and the historic nature of the room retained. The bathroom will use replicated woodwork details and the existing doors will be refurbished and reused. The existing window will remain. A detail from the plan is attached. Cost: The project cost for the bathroom includes the interior portion of the new water service to the building (pressure reducer and backflow preventer on the 2-inch line). The cost is $ 16,414.00. This cost is below the estimate submitted in the grant application. Action: A motion awarding a construction contract to M.J. Aldrich Builders for construction of an ADA accessible unisex restroom on the first floor of Stanley Hall at a not to exceed cost of $ 16,414 is requested
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03/03/1999 16:57 9705863295 M J ALDRICH BUILDERS PAGE 01 p,*. |*yr-' -,1 .C. 1 1 4'flt.Al>,M,6111'jJ 1.1 11 ..1 "tl'.. ..1,1....111+1 +.1 '91 + ........ Bid Date: Er Name:. STANLEY HALL BATH - _- --- -,- Bro-ELE?escriptipn: Renovate existing bath into an ADA bath. Project Location: 333 WONDERyIEW Contact: Sheet# 1 2 1 of L_ 2 Cost Description Notes: Contact Vendor Bid Code _ Person Name Price $300, 10.1 Bath Accessories ~__ Bath Access. Lab $90 . 101 Mirrqcs Sub Shawn __ ~_Boyatt $2311 _153, Plurnking Sub Ray Mcphee -- $4,853 ~ $01 16.1 - Wiring & Trim !Others - - 1 _16:2_Light Fixtures 'Others $0 C , ..... ..- -*.-- i-- .... I. .... SUB TOTAL ___ . $14,92* $1,492 OVERHEAD ITOTAL - _ $16,414~ L.-- 1 ...
03/03/1999 16:57 9705863295 M J ALDRICH BUILDERS PAGE 02 I 11 .....,i, r#41 51 1* t-• ~' (KI'i'~U-,tu-1, 11' ' -4- I.F I, 1-1 f,„41,111 11 .: : 4r,~ ~1. ,:.2 :,~!. !1:'F„ 11?.t li g~f~~)*4~4*fk:W#61~14 i ' YE,.*.j*6•1*i J~. ., rAfL~?'r«.UL~Lz·- ....., /1, .'11 11 1 11 11 lillil · I· 111 1 61*"lt'14111111.Ililli :11, Peject HarqR:. STANLEY HALL BATH Bid Date: 3/03/99 Project D~spriRtion: Renovate existing bath Into an ADA bath. Project.Locatign: 333 WONDERVIEW Contact ART Sheet • 1 bof L.,,4 I Cost Description Notes: contact Vendor Bid Code Person Name _ Price $9001 1.1 Supecosiog _* 1 1.2 Site 1-antenance $6001 1.3 Builqi.Dgeermit 1Others $0 $0 1.4 Temp.Facilities Others _ _ $01 _11. Rf.9189.8 . ;Others 1.8 Pr*pt Close Out -__ $200| $4901 2.1 Demolition _6.1 _Framing Mal $300| Framing Lab $395j $5781 -§.·t_ Intg®r Trim Mat Interior Trim Lab _ $570~ -6.-9-Cablpets/Tops Allowance $2,000 1 1 .... $2901 Cab/Top Lab .--.1 -.- - $801 7.8 Insulation Mat $1001 Insulation Lab _8.2.- Inte[lor Doors use existing doors $04 Ir)terior Doors Lab i ---- $120.~ j.5 _ Door Hardware : _ $200~ Door Hrdw Lab ' $120j 9.1 Drywall Sub Ed Ed's Drywall $1,040 Sonny --.-- . $500 $104 9.5 Carpet Sub ITicket Allowance Carpet Sub Lobby Allowance . ~ VC Tile Sub :Toilet Allowance $1531 9.7 Unde-®yment Sub 1Toilet - $108 - 9.8 Painting Sub Tim Rhodes $600
. - Estes Park Urban Renewal Authority MEMORANDUM TO: Mayor Dekker Town Trustees From: Arthur L. Anderson Project Manager I)ate: March 3, 1999 Subject: Stanley Hall Renovation - Electrical Work Background: In order to have the first floor of Stanley Hall operational this summer as per the request of New Stanley Associates, Electrical work previously approved will restart. Recessed lighting for the assembly hall will be installed as well as a fire alarm system. The underground service to the building will be activated and the transformer placed behind the building. This work will be completed by the end of May. Cost: Contracts with Estes Valley Electric and Walt Steige and Associates, Electrical Engineer, have been previously approved. Action: No action required. This is for information only.