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Home My WebLink AboutPACKET Town Board 1999-02-09Prepared 2M/99 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 9, 1999 7:00 p.m. AGENDA PUBLIC COMMENT: TOWN BOARD COMMENTS: 1. CONSENT CALENDAR: 1. Town Board Minutes dated January 26, 1999. 2. Bills. 3. Committee Minutes: A. Community Development, January 28, 1999 - Approval of: 1. Standard Contracts/Agreements a) Colorado Arabian Horse Club, 6/30-7/4/99 b) 1999 Christmas Parade with Connie Boschen c) EVRPD In-Line Skating in Barn W 2. Stanley Park Multi-Use Field - Survey work, design & bid. B. Public Safety, February 4, 1999 - Approval of: 1. Two Patrol Vehicles from Rains Motor Co. for total price of $32,618.00. 2. Wildland Fire Truck Leasing Program w/State Forest Service, $200/yr. (Fire. Dept.). 4. Planning Commission Minutes, January 19, 1999 (acknowledgment only). 5. Amended Plat of the Crags Subdivision, Lots 1 and 2 of the Replat of Lots 14 and 15, Thomas and Terri Barry/Applicants - Continue to March 9, 1999. 6. Resolution #5-99 - Setting the public hearing date of March 9, 1999 for a New Hotel and Restaurant Liquor License Application filed by F & 1, Inc., dba GONZO'S MEXICAN FOOD, 401 S. St. Vrain Ave. 2. ACTION ITEMS: 1. Request endorsement of EPURA Action Plan - Presentation by Chairman Putney and EPURA Executive Director Anderson. 2. Liquor Licensing: A Public Hearing. New Liquor Store License Application filed by Paul Sauerzoph, dba ROCKY MOUNTAIN HIGH DISCOUNT LIQUOR, 308 E. Elkhorn Ave. (previous conditional approval for 214 E. Elkhorn Ave. is now void). B. Special Event Permit filed by the Friends of the Estes Park Area Historical Museum, Inc., for public receptions scheduled March 19, May 7, July 2, and November 19, 1999. 3. TOWN ADMINISTRATOR'S REPORT: A. 4. EXECUTIVE SESSION: A. Request to enter Executive Session to discuss Property Negotiations and Personnel Matters. r, Town of Estes Park, Larimer County, Colorado, January 26, 1999 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 26th day of January, 1999. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Dekker called the meeting to order at 7:01 p.m. PUBLIC COMMENT: Patrick Cipolla stated that residents previously voted down the Town getting involved in housing; now EPURA and the Town are being asked to contribute funding toward a Housing Needs Assessment Survey being sponsored by the Forward Estes Park Foundation. Any housing being proposed should be for low-income people, as professional people have enough housing and the Town should not be concerned with them. Contribution to Forward Estes Park is proper if the following stipulations are made: (1) the study group should consist of a committee that includes not just Forward Estes Park members, but retired citizens, teachers, police-a reflection of the entire community, and (2) the study should be targeted at low income people only. Also, there should be a distinction between low income and affordable housing. We already have affordable housing, but we don't have low income housing. George Hockman commented on unnecessary expenditures for surveys and studies that have been included in the Budget. The community is aware reasonably priced housing is needed, the issue doesn't need additional study. In his opinion, there is no value in paying for additional surveys and then ignoring the results. Additionally, the Town doesn't need to spend $20,000 for a campaign to educate the citizens on tourism, nor a paid Public Information Officer-the media is willing to advise the community on Town issues/projects without any cost to the Town. The Town Board may have a "PRÂ» problem, but it won't be solved by throwing money at the problem. Open discussion, with serious weight given to that discussion, should be followed prior to making decisions. There is an abundance of expertise in the community, and these residents may be willing to share their expertise without any cost to the Town. The previously reviewed Town Board Action Plan is a concern, although he is not opposed to planning ahead-Mr. Hockman supports the Board of Trustees - January 26, 1999 - Page 2 west side bypass, but there is also a need .to work on downtown traffic congestion and parking solutions. Thus, any EPURA projects should be postponed until the Long Range Transit Plan is completed. TOWN BOARD COMMENTS: Trustee Baudek commented on a recent Letter.to the Editor regarding high Town taxes that are gouging the citizens, especially low income and seniors. In his recent Property Tax Bill, Town taxes were $76.53, or $6.38/mo., this amount is not gouging the citizens, and the Town Board has a goal to keep property taxes low and help low income and senior residents. In addition, the Town does have a Food Tax Rebate program which proves the Town it concerned with low income and senior residents. CONSENT CALENDAR: 1. Town Board Minutes dated January 12, 1999. 2. Bills. 3. Committee Minutes: A. Light and Power, January 14, 1999 B. Public Works, January 21, 1999: 1. Vehicle Replacement Policy Guidelines - Approval. Trustee Baudek commented on the Vehicle Replacement Guidelines that formalizes existing policy and that will provide data on which to make sound decisions. Staff was commended for their excellent work on this report. It was moved and seconded (Doylen/Jeffrey) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: Mayor Dekker announced the resignation of Polly Gunn as Chairman and Member of the Estes Park Urban Renewal Authority. Ms. Gunn has expressed a desire to devote all her time towards fund-raising efforts for the Stanley Hall Project. Mayor Dekker noted that Ms. Gunn's leadership on EPURA was extraordinary and the Town was a fortunate beneficiary of her expertise. With regret, the Town Board accepted the resignation, which is effective immediately. 1. Forward Estes Park Foundation (FEPF) Funding Request for Estes Park Valley Housing Needs Assessment. FEPF Member Don Pauley presented a formal request for funding assistance for the replication of the Estes Park Valley Housing Needs Assessment initially conducted in 1990. Thirteen organizations funded the 1990 Study and this study was responsible for the formation of the Building Authority and the Lone Tree Housing Project. Rosall Remmen and Cares, Inc. conducted the former study for $11,000, and a current estimate is $13-15,000. Contribution pledges include: FEPF $1,500, EPURA $3,000, and Park School Board of Trustees - January 26, 1999 - Page 3 District $2,000. FEPF intends to contact other agencies to raise the additional $8,500 and their desire is to raise the funds by mid-end February, which will enable the new study to be conducted this summer. The new study will be similar in scope to the previous study and will include other issues such as child care and transportation issues. Trustee Doylen commented that when the Town was seeking grant funding for the Lone Tree Project, demonstrating a need for such housing was critical; housing is a community issue worth funding. Mr. Pauley confirmed that the 1990 study included an employee and employer housing survey, demographic profiles of the community, current housing availability, housing preferences, employers were surveyed for current and future needs, a unit count of housing that was provided by employers, and their interest in providing such housing, including their comments. The changing demographics and how they affect the work force here is data that is very helpful in obtaining funding such as Lone Pine and other projects. Trustee Barker questioned if the average cost of a home and the affects it has on residents would be included, and Trustee Jeffrey questioned whether salaries would also be included-Mr. Pauley was uncertain. Trustee Jeffrey stated that low income v. professional should be identified, i.e. teachers, general managers, and/or others who suffer financially-it is important to identify who the people are. Mr. Pauley commented there are two parts to the housing problem: seasonal housing for summer, and housing for semi- professional/professional people who can't afford to pay $200,000 for a house. Trustee Doylen stated that housing workers has a direct impact to the level of goods and services, and economics could suffer. Mr. Pauley confirmed that the study cannot be accelerated as the information will be gathered this summer; FEPF will require that the various segments of the community will be included in the study; and the Town did contribute to the 1990 study. It was moved and seconded (Barker/Doylen) the PRPA allocation of funds to the Town in the amount of $3,000 .to be used for -~community development be contributed toward this 1999 study. Trustee Baudek noted that the Town should indeed use. caution in hiving study after study, but the Town does have seasonal as well as low income housing needs, and as the magnitude is yet unknbwn, this study will gather the information for future assessment. Mayor.Dekker added that the study will also be a tool for future grant requests. AdMinistrator Widmer confirmed that the importance of this project shodd. not be placed on who performs the study; but on its value Â·for anyone seeking funding for hoOsing. The motion passed unanimously. Mayor Dekker thanked Mr. Pauley for the presentation. .. ... 2. Tree Board Annual Report. *Street/Park Supt..Speedlin identified his colleagues on the Tree Board: Jeff Barker, Dick Lang,; Wendell Amos, Tim Rische.and Russ Frfnklin, and introduced Member Alice Gray wbo presented the:1998 Iree Board Annual Report. 'TheÂ· ~Board's Missioh Statement is: Trees afe.auvital naturalresource in Estes Park. Our mission is to protect and promote our trees for the present and.the future." Estes Park isone. of 89.Tree Cities in Colorado, and-Tree City Board of Trustees - January 26, 1999 - Page 4 signs have been installed on Highways 7,34 and 36. A brief discussion followed on the status of the pine beetle infestation. 3. Carry-over Resolution #4-99 for the 1998 Budget to the 1999 Budget. Finance Officer Vavra presented and reviewed the Resolution that re-appropriates the 1998 encumbered funds to the 1999 Budget. It was moved and seconded (Hix/Marshall) Resolution #4-99 be approved, and it passed unanimously. 4. Reappointments - Building Authority. James Banker and James Durward were re-appointed to the Building Authority, serving 3-Year Terms expiring 1/01/02. 5. Town Administrator's Report: A. Town Administrator Widmer briefed the Trustees on a clandestine drug operation that was discovered January 2501. Officer Scott Roth observed a person and when contact was made, found that he was driving on a suspended driving license. When a search warrant was obtained, drug paraphernalia was found, and the perpetrator, as well as his passenger were arrested. Officer Alberts, Corporal Pass, Investigator van Deutekom and Larimer County Sheriff Sullivan/Larimer County Task Force participated in this example of good police work, and they were commended for their efforts. B. The Board received an update on the Marketing District Senate Bill #99-30. The Bill cleared the Finance Committee on a 5/1 vote, and it now moves on to the Appropriation Committee. Senator Matsunaka, CML, and others are providing assistance. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 7:40 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRADFORD PUOUSHING CO. RECORD OF PROCEEDINGS Community Development Committee January 28, 1999 Committee: Chairman Barker, Trustees Doylen and Marshall Attending: All Also Attending: Directors Hinze, Kilsdonk, Pickering, and Stamey, Advertising Manager Marsh, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. 1. CHAMBER RESORT ASSOCIATION 1.a No report. 2. COMMUNITY DEVELOPMENT No report. 3. MARKETING 3.a. Advertising Report: Manager Marsh presented the following data and associated graph. Visitors Guide requests totaled 61,287, a decrease of 13.25%. After accounting for duplicated names in previous year's leads of 12%, the actual decline from 1997 was 1.25%. Incoming 800 calls totaled 62,475, a decrease of 5.3% from 1997. Adjusting for the increased level of unanswered calls during 1998 over previous years (a 6.13% . difference, equivalent to 5,086 calls) the calls were significantly higher than 1997. Virtual Visitors Guide "Unique Visits" totaled 150,200, which represents more than double the monthly average in 1997. A total of 5,347 e-mail requests for Visitors Guides were received. This represents a 91% increase over 1997. E-mail requests as a percentage of hits rose from 3.5% in 1997 to 5.3% in 1998, indicating much greater utilization of the entire site. Discussion followed on the transition of the Virtual Visitors Guide and e-mail to the Chamber domain. No decisions will be made on transferring e- mail until all parties are confident that e-mail requests will be handled properly. Research results indicate the re-survey of Fall, 1997 advertising respondents generated a conversion figure of 22% vs. the original study results of 14%. For perspective, the overall conversion rate in 1997 was 37%. Rating of overall experience was higher, 4.3 vs. 3.4 in the original study. Conversion from an advertising respondent to a visitor, generated expenditures of approximately $1,153,147. 3.b. Conference Center Report: Director Pickering presented the 1999 Conference Center Bookings Report and the Estes Park Occupancy Report. The Conference Center's targeted months are April-June and September-October which are considered the shoulder seasons. Resorts are becoming increasingly competitive, therefore, local activities are an important component of the conference package. Increased activities enable resort areas to offer varied options for conference participants. Director Pickering explained the year end statistics of the Occupancy Report (representing approximately 40% of the total hotel/motel facilities). Room nights available in 1997 totaled 438,969 and 1998 totaled 439,555. Room nights sold in 1997 totaled 181,391 and 1998 totaled 189,685, which represents an average occupancy of 41.3% in 1997 and 43.8% in 1998. The average daily rate for 1997 was $85.69 and for 1998 was $91.17. This report supplies trend information only. BRADFORO PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - January 28, 1999 - Page 2 4. MUSEUM 4.a. Monthly Report: Director Kilsdonk reviewed the 1999 Schedule of Exhibitions: Collectors' Choice - November 20, 1998 - April 4, 1999 1899: Preparing for a New Century - May 7 - October 31, 1999 Enos Mills and the American Conservation Movement, November 19- April, 2000 Rocky Ridge Music Center, Then and Now - July 10, 1998 - March 7, 1999 Power! The Story of the Fall River Hydroelectric Plant - March 19 - June 20, 1999 Herb Mignery Retrospective - July 2 - August 29, 1999 Upcoming programs include: February 6th at the Museum - Valentines of Yesteryear. Local collector Ellen Termin displays and discusses her extensive collection of antique valentines; free with Museum admission. February 13th at Estes Park High School - Museum's annual Imagine This! Booth for families on historic toys to make and try. 4.b. Conservation Proiect Support Grant Update. The Museum was awarded a grant from the Institute of Museum and Library Services to upgrade collection storage. The Town matched these grant funds with funding for an HVAC system for the Museum. These funds ($25,000) are in the 1999 budget and the Museum is requesting authorization to solicit bids. The Committee recommends the Museum obtain bids for the HVAC system and return to the Committee for approval. 5. SENIOR CENTER 5.a. Monthly Report: Jody Thompson reported the Senior Center Board will become the Senior Center Advisory Board and a Friends Board will be established in the first quarter of 1999. For the calendar year 1998, the Center served a total of 7,690 C-1 (congregate) meals and 5,590 C-2 (Meals on Wheels) for a total of 13,280. This averages approximately 52 meals per day. Notification was received in January from the Larimer County Office on Aging that $2,475 has been awarded to the Center to assist with operations in 1999, and $5,000 was awarded in Title Ill dollars. The United Way application has been received and is due on February 1, 1999. Utilization of the Center by all age groups is increasing. Discussion was held on additional lighting in the parking lot. Town Administrator Widmer will research lighting options and report to the Committee. Director Kilsdonk praised the efforts of Jody Thompson for a smooth transition into her new position. 5.b. Director Kilsdonk presented a letter from Steve Blacksher, Community Outreach Coordinator for Special Transit, a private non-profit based organization in Boulder. They have provided transportation services for 20 years and have contracts with every community in Boulder County. Currently they have a fleet of 25 vehicles and have conducted an estimated 80,000 passenger trips. The passenger fee is typically $1.50 per local one-way trip (more for longer distances), but it is income-based and many clients pay less. Special Transit will receive $20,000 in additional Federal funds to provide rural transportation services in 1999, and they would like to use a portion of the funds to provide services in Estes Park. The Committee requested further discussion to determine the need within the community. Director Kilsdonk will assess community need and report the findings to the Committee. IRADFOROPUILISHING.0. RECORD OF PROCEEDINGS Community Development Committee - January 28,1999 - Page 3 6. SPECIAL EVENTS 6.a. Event Critique. The following events were evaluated: â€¢ Christmas Parade, November 100. 1998 marked the 10th year for this event. The weather was very good. Visitors came to Town early and spent the day. Several merchants indicated an all-time high volume. Expressions of thanks to Bronco Kicker Jason Elam, the Police Department, the Rodeo Committee, the Swim Club, the volunteers, and to Connie Boschen for the beautiful new floats this year. â€¢ Celebrate Estes, November 28th and 291'. This event ran 2 consecutive weekends. The weather was very favorable the first weekend and cold and snow the second. The merchants have indicated they would prefer to return to one weekend for this event, and business monetary support was down from 1997. Traffic flow, general visibility, signage, advertising, packaging and attractions were improved, however, staff will continue working on all the areas listed above 6.b. 1998 Event Organizer Survey review. Director Hinze reported on the favorable comments received from surveys returned for Stanley Park Fairgrounds and Bond Park/Riverside Plaza events. Event participants commended staff on a job well done. 6.c. Contracts. Director Hinze reported the following contracts: â€¢ Colorado Arabian Horse Club. June 30 - July 4, 1999 and June 30 - July 4, 2000. This is a standard agreement. Discussion was held regarding two-year contracts. Chairman Barker noted that Action Plan Goal 4B team members will meet February 11th to begin evaluating the Special Events Program, and modify as necessary, for maximum benefit to the economy and the community. Therefore, approval of multi-year contracts may not be appropriate at this time. The Committee recommends approval of the Colorado Arabian Horse Club contract for 1999. The Committee will reevaluate the contract for 2000 after the 1999 event date. â€¢ Christmas Parade Contract. November 26, 1999. This is a standard agreement, and the Committee recommends approval of the Christmas Parade Contract for 1999. â€¢ EVRPD Barn W Contract - This is a standard agreement with EVRPD for in-line skating use. The Committee recommends approval of the EVRPD Barn W Contract for 1999. 6.d. Multi-Use Field - Authorization to Design and Bid. The 1999 Budget includes the construction of a multi-use field at Stanley Park. The concept is that a large irrigated grass field would be useful for special events and community activities, including soccer. During the budget process, staff was directed to explore the idea with the Estes Valley Recreation and Park District (EVRPD) and present a draft Intergovernmental Agreement to the Committee prior to design and bidding of the field construction. An irrigated, turfed area approximately 85 yards wide x 120 yards long to accommodate a soccer field is proposed on the northeast corner of the Fairgrounds property. The Master Plan for Stanley Park proposes parking and landscaped berms in the area. Impact on the RV camping area was noted. Six spaces on the northwest end of the camping area could be affected. Detailed survey work may prove the impact on the spaces to be less than six. The field is budgeted in the 1999 Budget at $110,000. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - January 28,1999 - Page 4 Discussion was held regarding usage of the multi-use field. After a petition containing 1200 names was received, Stan Gengler, EVRPD, reported that the High School is giving serious consideration to the addition of High School level soccer. The High School football field is not large enough to accommodate soccer, therefore, a larger field would be necessary for this sport. Dr. Outward, President of the Scottish Highlands Festival, reported a multi-use field could alleviate the Festival's space problem. The Committee recommends approval of survey work, design and bid of the multi-use field, with bids to be returned to the Committee for action prior to construction. 6.e. Comments The Business Report, Ft. Collins. Director Hinze reported the largest 1999 events/conventions ranked by attendance were recently listed the Northern Colorado Business Report. Six Estes Park events were listed in the top twenty-five. They were the Long's Peak Scottish-Irish Highland Festival, Celebrate Estes Park, Wool Market, Rooftop Rodeo, Autumn Gold Festival of Brats & Bands, and the Scandinavian Midsummer Festival. Upcoming Events. The International Dog Weight Pull, February 13-14. Winter Trails Weekend, February 13-14. There being no further business, Chairman Barker adjourned the meeting at 9:40 a.m. 10 Vow;42&-nu. Rebecca van Deutekom, Deputy Town Clerk TOWN OF ESTES PARK Office Memorandum To: Community Development Committee From: Rich Widmei/-2).C.--% Town Administrgor Date: January 2~0.19Â¢~ Re: Stanley Park Multi-Use Field BACKGROUND: The 1999 budget includes the construction of a Multi-use field at Stanley Park. The concept is that a larg6 irrigated grass field would be useful for special events and community activities, including soccer. Staff was directed during the budget process to explore the idea with the Estes Valley Recreation and Park District and bring a draft Intergovernmental Agreement to the committee prior to being authorized to design and bid the field construction. A draft IGA is attached. Also attached is a site map showing the approximate location of the proposed field. This location has been reviewed with Dr. Durward, as well as the EVRPD and is acceptable to both. The Master Plan for Stanley Park, which will be available at the meeting, showed proposed parking and landscaped berms in this area. What is proposed is an irrigated, turfed area approximately 85 yards wide x 120 yards long to accommodate a soccer field sized for high school use. If the field is located as shown on the attached site plan, impact on the RV camping area will be a maximum of six spaces on the northwest end of the camping area. Detailed survey work may prove the impact on the spaces to be less than six. BUDGET/COST: The field is budgeted in the 1999 budget at $110,000. RECOMMENDATION: Staff recommends the Committee authorize survey work, design and bid of the multi-use field, with bids to be returned to the committee for action prior to construction. . 4 . ,sld.1 4I - , 11 ~ //0 4 , 4. 1 1 i i 6 85>3 / P / al .- I li , 2,11, 00 9 f I \Â° 5YD '* ci (- r .0 -r Ptopoke 6412*711-0â‚¬- T-X /'47/vig- 4,?43; f Z/0~d)SCAPE--~ . ~ -+00- jke,4,17 /QmE 5 . . \ ----- -1 1 /7 9 Van,CLE A-ccess GAA-/ : .. *f ..<\~ 3 FIELD 6 4'3'~ /650.- 1 k 6-9337 -*-11 02=57 /\70/ /00 Â»EX/4// E 'r Â»/ 41 - :S. 01/ K -Â«>2 19 1 12 *l ~~%27 0 r'<--1 .../i >t 1 k X L-,t j I i 0 1 \\ P.-4 \ V \VA Al t:'f--*1 \ ARENA A\3-%--V~ X1-DP // /\ (01 / 0 i 7%%2 '93 * a 1 141 OD De LAJ GF Tr â€žz&â€ž, INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT, effective this day of , 1999, between the TOWN OF ESTES PARI<, COLORADO ("the Town") and the ESTES VALLEY RECREATION AND PARK DISTRICT ('EVRPD'D. WHEREAS, the Town is owner of certain real property within the Town of Estes Park commonly known as Stanley Park; and WHEREAS, the terms and conditions of the grant of the property to the Town allow the Town to use said premises as recreation grounds, construct improvements thereon, and charge such rental as is proper for the use thereof; and WHEREAS, EVRPD is a Colorado Special District, one of whose purposes is to provide recreational activities for its constituents; and WHEREAS, there is property available in the Northeast corner of Stanley Park for recreational activities; and WHEREAS, the Town and EVRPD have determined that said property is an appropriate location for a multi-use, outdoor sport field ("the field"); and WHEREAS, the parties have determined that the Town shall construct the field and EVRPD shall maintain and operate the same after construction according to the terms and conditions of this Intergovernmental Agreement, and WHEREAS, pursuant to Section 29-1-203 C.R.S. the Town and EVRPD have the statutory authority to enter into this Intergovernmental Agreement for the purpose of construction, operation and maintenance of the field on a portion of Stanley Park.; and WHEREAS, pursuant to the applicable statutes of the State of Colorado, the parties hereto are authorized to enter into this Intergovernmental Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE ABOVE AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. PROPERTY. The field shall be built on the portion of Stanley Park as more specifically depicted on Exhibit A attached hereto and incorporated herein by reference. 2. TOWN RESPONSIBILITIES. The Town shall be responsible for the following activities with regard to the field: 64-3 a. The Town shall construct the field in accordance with plans and specifications prepared by the Town. The Town shall be the contracting party for all construction. b. The Town will provide water for irrigation of the field. 3. EVRPD RESPONSIBILITIES. EVRPD shall be responsible for the following activities with regard to the field. a. EVRPD shall review the design and construction documents prepared by the Town for the field prior to bidding of the project. b. Upon completion of the field, EVRPD will provide normal maintenance of the field including but not limited to grass cutting, fertilization, aeration, overseeding, and irrigation. 4. IRRIGATION SYSTEM. The parties will explore the possibilit:y of extending the present EVRPD watering system from the Stanley Park ball fields to the field. The Town shall hire an irrigation design specialist to review the feasibility of said extension and design the irrigation system. In the event the present existing system is not capable of efficiently serving the field, the Town shall design a new system for the field. In the event that the Stanley Park ball fields are damaged by extension of the present system or construction of the new system, the Town shall restore the ball fields to their original condition. 5. SCHEDULING OF EVENTS. The Town shall schedule and have first priority for events for the field. The Town shall provide EVRPD with at least 45 days notice of the scheduling of any event. EVRPD may schedule any other event through the Town at any other ~me the Town has not scheduled use of the field. 6. DAMAGE TO THE FIELD. Any damage to the field, excluding normal wear and tear, shall be the responsibility of,the party whose event caused the damage. The field shall be repaired as soon as possible after the damage. In the event the Town is responsible for the damage, the Town may request that EVRPD repair the damage and pay EVRPD for said work. 7. EVENT MANAGEMENT AND SECURITY. Each party shall be responsible for trash removal, access road maintenance, snow removal, porta-potty availability and maintenance for its own events. Each party shall be responsible for security at its own events including securing the gate after the event. 8. INSURANCE. To the fullest extent permitted by law, each party agrees to indemnify and hold harmless the other party, its officer, employees, agents, volunteers, and self-insurance pool from and against allliability, claims and demands on the account of any injury, loss or damage which arise out of or are connected with the use of the field by each party and/or use of the field for each party's events, if such injury, loss or damage, or any portion thereof, is caused by or claimed to be caused by the act, omission or other fault of the party or any 2 44-1 officer, employee or agent of the party, or any person and/or entity who is associated with an event scheduled by the party. The indemnifying party shall investigate, handle, respond to, and provide defense for and defend against any such liability, claims, demands, and bear all other costs and expenses related thereto including court costs and attorneys fees. This indemnification obligation shall not be construed to extend to any injury, loss, or damage which is caused by the act, omission or other act of the other party. 9. TERM. This Agreement shall remain in force and effect until December 31, 2000. Thereafter, it shall be automatically renewed for successive one year terms unless, at least ninety days prior to its scheduled expiration, either party should notify the other party of its decision that the Agreement not be renewed. In the event of non-renewal, the Agreement shall automatically terminate on December 31" of that year. 10. BUDGETING. The parties agree that they have budgeted sufficient funds for the year, 1999 ill order to carry out their various responsibilities according to the terms and conditions of this Agreement. 11. ENFORCEMENT. This Agreement shall be binding upon the parties and that upon default o f any provision o f this Agreement, the non-de faulting party shall be entitled to specifically enforce this Agreement. Venue for any court action shall be the District Court, Larimer County, Colorado. 12. AMENDMENT. This Agreement may be amended in writing at any time by mutual agreement of the parties. 13. NOTICE. All notices, demands or other documents required or desired to be given, made or sent to either party, under this Agreement shall be in writing, shall be deemed effective upon mailing or personal delivery. I f mailed, said notice shall be mailed, postage prepaid as follows: Town of Estes Park EVRPD Attn: Town Administrator Attn: Executive Director P.O. Box 1200 690 Big Thompson Avenue Estes Park, Colorado 80517 Estes Park, CO 80517 14. GOVERNMENTAL IMMUNITY. The parties agree and understand that both parties are relying on and do not wive, by any provisions of this Agreement, the monetary limitations or terms ($150,000 per person and $600,000 per occurrence) or any other rights, immunities, or protections provided by the Colorado Governmental Immunity Act, 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the parties or any of their officer, agents or employees. 15. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of the parties. 'The parties' obligations under this Agreement are subject to each individual party's annual right to budget and appropriate the 3 64-6 - W . sums necessary to provide the services set forth herein. No provisions of this Agreement shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of each individual party. No provision of this Agreement shall be construed or interpreted as creathig a multiple-fiscal year direct or indirect debt or other financial obligation of either or both parties within the meaning of any constitutional or statutory debt limitation. This Agreement shall not directly or indirectly obligate either party to make any payments beyond those appropriated for each party's then current fiscal year. No provisions of this Agreement shall be construed to pledge or create a lien on any class or source of either parties monies, nor shall any provision of this Agreement restrict the future issuance of each parties' bonds or any obligations payable from any class or source of each individual party's money. 16. NOTICE OF DEFAULT. In the event of default by either party in the terms and conditions hereof, the non-defaulting party shall give the defaulting party ten (10) days notice in writing of said defuult. If said default is not cured within said 10 day period, the non- defaulting party shall be entitled to file an action for specific performance and/or all damages incurred by reason of said default. Damages shall include all reasonable attorneys' fees and court costs incurred by the non-defaulting party. ATTEST: TOWN OF ESTES PARK Town Clerk Mayor ATTEST: ESTES VALLEY RECREATION AND PARK DISTRICT President 4 64-4 BRADFOROPUILISHING CO. RECORD OF PROCEEDINGS Public Safety Committee February 4, 1999 Committee: Chairman Marshall, Trustees Baudek and Hix Attending: All Also Attending: Assistant Town Administrator Repola, Police Deputy Chief Filsinger, Fire Chief Dorman, Deputy Clerk van Deutekom Chairman Marshall called the meeting to order at 8:00 a.m. POLICE DEPARTMENT 1998 Municipal Court Year-end Report. Municipal Court Judge Brown recognized Municipal Court Clerk Maryella Pearson and noted that she has served the Court 29 years and 9 months without missing a single Court date. On behalf of the Committee, Chairman Marshall commended Clerk Pearson on her conscientious efforts. The Judge reported that the Court heard 483 cases in 1998 for a total fine collection of $24,703.00, and a total of 365 parking citations were issued for an income of $3,630.00. There were 414 cases in 1997 ($22,274.00), and 388 parking fines ($3,730.00). Judge Brown stated that the number of Court cases has increased and the dockets are becoming longer. Additional Court sessions have been added during the past year to accommodate such items as Business Licenses. If this trend continues, reevaluation of the number of Municipal Court dates may be necessary. The Judge noted that Police Officers do an excellent job of deposing cases and the Court provides an efficient system to resolve cases quickly. The Judge reported skateboarding offenders and their parents have expressed concerns relating to the existing Skateboard Park and continue to press local authorities to expand areas where skateboarding is allowed. Assistant Town Administrator Repola will conduct a review of location violations to determine where citations are being written. Currently, rollerblades and bicycles are allowed on the Lake Estes Trail, however, skateboards are not. Staff will review Ordinance restrictions and report their findings to the Committee. Other areas of discussion included a referral system between the Court and the Department of Revenue. The Court submits names of individuals that fail to appear in Municipal Court or comply with Court requirements to the DOR, which in turn will delay renewal of a driver's license until all Court requirements are compliant. Judge Brown stated the Court pager has been used on a weekly basis and continues to be an effective communication tool. Community activities for the Court include attending Government classes at the High School, participating in an annual moot court, Alcohol Awareness Week, and Red Ribbon Week for the D.A.R.E. program. The Court will compare the bond and fee schedules to those used by Ft. Collins and Loveland. Assistant Town Administrator Repola noted that there have been discrepancies between the County and Municipal fines. Trustee Baudek expressed his appreciation to Judge Brown for the service provided to the community. Vehicle Purchase: Fleet Superintendent Mahany presented a Police Vehicle Analysis Report detailing fleet size, annual miles, new vehicle prices for 1999, and vehicle life expectancy. Following a discussion covering fleet options in Vail and Aspen, and the State bid process, Fleet Superintendent Mahany reported G-78A and G-106B have been in the police patrol fleet since 1994 (G-78A) and 1996 (G-106B). The vehicles' usage will be within the vehicle replacement parameters of 80,000 to 90,000 miles by BRADFORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Safety Committee - February 4,1999 - Page 2 mid-year 1999. The approximate delivery for a police car is 5-6 months. Rains Motor Company, Burts Arapahoe Ford, and Longmont Ford submitted bids and following review, the Committee recommends approval of the bid from Rains Motor Company for two Ford Crown Victoria Police Vehicles for a total price of $32,618.00. Fleet Superintendent Mahany reported that the fleet size of marked vehicles would remain at existing levels. On behalf of the Committee, Chairman Marshall commended staff on compiling a very detailed and informative report that will aid Committee members in fleet decision making. FIRE DEPARTMENT Insurance Services Office (ISO) Calculation Method: Fire Chief Dorman reported that prior to 1996, estimated fire flows and fire hydrant locations were determined by the Water Department with little input from the Fire Department. During the last ISO inspection in October of 1997, it was determined that the Fire Department should have more input and review regarding this matter. At that time, two methods for calculating fire flow requirements were available, the ISO method and the Poudre Valley Fire Protection District Method (PVA). Detailed calculations for each method were presented to the Committee. Although PVA's method is much simpler, it was too broad for use within the Town water system and area. To ensure consistency in calculations of fire flow requirements and hydrant locations and eliminate possible confusion using two methods, the ISO method was selected. ISO Method: F=18((A)05+CE)-CO) Where: F=required fire flow in gallons per minute (GPM) C=coefficient related to the type of construction A=total floor area (including all stories) E=percentage to be added for exposures 0=reduction for occupancy type Chief Dorman stated that new development areas would use the ISO calculation for determining fire flow and hydrant placement and the Fire Department will assist developers with calculations. The Committee recommends approval of the use of the ISO method for calculating fire flow requirements, as described above. Ice Dangers Warning: Chief Dorman advised that fluctuating water and ice on lakes and rivers is extremely dangerous and warned individuals use caution and stay off the ice in these areas. Police Deputy Chief Filsinger stated there is no Ordinance specifically prohibiting individuals from venturing onto the ice and he stressed the importance of heeding the ice danger warning. The Fire Department will be conducting an Ice Rescue Class in February for the Police Department and others in the community. Wildland Fire Truck Update: Chief Dorman reported an agreement was reached between the Colorado State Forest Service and the Fire Department to lease a 5/4 Ton, 1967 Kaiser Jeep. The lease amount for this off-road vehicle is $200 per year and agreement was reviewed by Town Attorney White. The Fire Department would be responsible for minor maintenance of the vehicle and the Forest Service will be responsible for major maintenance. The Committee recommends approval of the lease agreement as presented. BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Public Safety Committee - February 4, 1999 - Page 3 REPORTS Correspondence Summary: The Committee reviewed correspondence received in January 1999 praising the efforts of the Police Department. NIBRS Fourth Quarter and Year End Crime Summary Results: Deputy Chief Filsinger presented the fourth quarter Â·and year end NIBRS Crime Summary Reports which included statistics from 1996, 1997, and 1998. The reports aid staff in identifying crime trends and provide a benchmark for comparison to national averages. Deputy Chief Filsinger explained that burglary and vandalism cases remain the most difficult crimes to solve. Further discussion included bad check cases, graffiti in Stanley Park, and the clearance rate for drug offenses. There being no further business, Chairman Marshall adjourned the meeting at 8:58 a.m. 361, 41,ja- / Rebecca van Deutekom, Deputy Town Clerk BRADFORDPUBLISHING CO. RECORD OF PROCEEDINGS Estes Park Planning Commission January 19, 1999 Commission: Chair Al Sager, Commissionets Mark Brown, Harriet Burgess, Stephen Gillette, Alma Hix, Edward Pohl and David Thomas Attending: Chair Sager, Commissioners Burgess, Gillette, A. Hix, Pohl and Thomas Also Attending: Trustee Liaison G. Hix, Senior Planner Joseph, and Recording Secretary Wheatley Absent: Commissioner Brown Chair Sager called the meeting to order at 1:30 p.m. 1. MINUTES of the December 15, 1998 meeting were approved. 2. ELECTION OF OFFICERS FOR 1999 Al Sager was nominated Chair and it passed unanimously. Ed Pohl was nominated Vice Chair and it passed unanimously. The Community Development Secretary or designee was appointed as Recording Secretary. 3. CONSENT AGENDA a. Amended Development Plan 95-03, Lots 22,23 and Portion of Lot 16, Sunny Acres Subdivision (The Willows), Arnold, Jowayne and Roy Johnson/Applicants. This is a minor revision to the Amended Development Plan approved at the August, 1998 Planning Commission meeting. This latest revision involves a minor revision to the footprints of the two units, and an adjustment of the position of the units to move them closer to the river. The new plan positions these units along the thirty foot riverset back line. The plan proposes to protect existing trees by fitting the units and attached decks around the existing trees. The river setback is maintained and the access is unchanged. There is no net change in the density. Staff recommended approval, and as there were no comments, consent agenda passed. 4. SUBDIVISIONS a. Preliminary Plat, Sleepy Hollow Subdivision, A Portion of the South VS of Section 22, T5N, R73W, of the 60, P.M., Fall River Road, West of Trails West On The River & Black Hawk Lodge, Gary D. Connely, Tejas InclApplicant. Kerry Prochaska with Rocky Mountain Consultants reviewed the changes that have occurred in the last 3 months. The north edge of the property boundary was revised due to a court decree, other boundary lines of lots were adjusted to better fit the existing terrain, and shared driveway accesses to Lots 1 & 2 and Lots 9 and 10 were established. Senior Planner Joseph reviewed the staff report. Staff has received revisions to both the Plat and the road construction plan. The boundary adjustment as perthe Court Decree has been shown and Rocky Mountain Consultants as licensed Professional Land Surveyors asserts the new boundary is accurate. The street construction plan sheet now shows the location of Mr. Tawney's dumpster and parking as per the Court Decree. The layout of the lots has been adjusted to provide a better fit with the existing terrain. Staff now recommends approval of the Preliminary Plat with conditions. Commissioner Pohl requested some changes be made to the plat for clarification purposes. BRADFORD PUBLISHING CO RECORD OF PROCEEDINGS ' Estes Park Planning Commission - January 19,1999 Page 2 Jim Tawney/Ponderosa Lodge spoke regarding his concerns that there was onlyone access. This development would createtoo much densityfor the area and would substantially change the nature of the area, which in turn would devalue Mr. Tawney's property. He indicated there was still a disagreement concerning the 14 feet along the north boundary. He asked for clarification regarding the proposed two lane bridge mentioned by Senior Planner Joseph. Senior Planner Joseph advised that the original Preliminary Plat approval that has now expired allowed for the Town to require the homeowners association to widen the existing bridge to two lanes. Mr. Tawney believes there is no room for a two lane bridge. Mr. Prochaska was asked to respond to Mr. Tawney's concerns. He commenced by pointing out that zoning allows 58 family units and they are only building 10. In regards to the bridge, in the event the Town requests it, the homeowners' association will pay to have it widened. The widening of the bridge would in all likelihood encroach on Mr. Barker's property. They have not as yet been in touch with Mr. Barker. Chair Sager noted that there was no indication of an emergency access easement on Lot 10 and would like that identified on the Preliminary Plat. Mr. Prochaska agreed to identify an emergency access easement as well as a utility easement on the Final Plat. Senior Planner Joseph presented Town Attorney White's memo indicating that it was not the responsibility of the Commission to decide the outcome of the court decree. Mr. Prochaska made the correction to the memo that on line 2 of paragraph 3, that the term "licensed engineer" should be "licensed land surveyor." It was moved and seconded (Burgess/Gillette) the Preliminary Plat of Sleepy Hollow Subdivision beapproved with the following conditions, and it passed unanimously: 1. Shared private access easement and maintenance agreements shall be drafted and recorded with the Final Plat for Lots 1 and 2, and for Lots 9 and 10. 2. Complete utility, street and drainage construction plans shall be submitted with the Final Plat. 3. An access easement providing access to Highway 34 must b& recorded and the reception number noted on the Final Plat. This easement agreement shall also provide for maintenance of the shared private street. A copy of the signed easement agreement shall be furnished prior to Town Board approval. This access easement agreement shall also provide forfuture replacement of the existing one lane bridge with a two lane bridge. 4. The developershall locate and construct the required postal cluster boxes. 5. Provision for the maintenance of both open space outlots (A&B) shall be provided prior to Town Board approval. 6. The Developer shall be responsible to construct and pave all of the shared private drives located within "Outlot C" and for construction of the shared access drives serving Lots 1 & 2, and Lots 9 & 10. 7. The graphics on the final plat will be clarifiedto differentiate between property boundaries and access easements, with an emergency access also shown on the final plat. 8. The homeowners' association will agree to accept ownership and maintenance of the bridge should the Town decide to deed it to them. DRAOFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 19, 1999 Page 3 b. Preliminary Plat Arapaho Meadows Addition to be known as Pawnee Meadows Subdivision, West of Carriage Drive and Highway 7, Scott Miller/Applicant. This is a proposal to subdivide 15 acres into 9 single family residential lots and 1 open-space outlot. Paul Kochevar, representing the applicant, reviewed the request. The site contains a large area of wetlands that will be included in a conservation easement. The homeownefs agreement will state that this area is not available for development. Water will come from an existing water line west of the property and connected to the water line in Carriage Drive. The houses will not be clustered in any one location resulting in a more open development. A new 50 ft. wide street R.O.W. would extend from Cherokee Meadows to the west through the subdivision to Highway 7. Senior Planner Joseph reviewed the staff recommendation that the Preliminary Plat be conditionally approved. Since the Statement of Intent indicated that the project would be phased, a specific phasing proposal was requested with the Final Plat of a first filing. Mr. Kochevar indicated that the project would be accomplished in two phases, the first commencing this Spring would start at Cherokee Meadows and end with a cul-de-sac serving Lots 4,7,8 and 9. The date of commencement of the final phase is not known but will probably be this Fall or next Spring. Senior Planner Joseph pointed outthat CDOT had accepted the proposed street connection to Highway 7. Staff has requested preliminary street construction plans to a level of detail sufficient to allow Town Staff to determine ifthe proposed Right of Waywidth is adequate toaccommodate future design and construction of public pedestrian and bicycle connections. The Preliminary Plat proposed a trail easement through the wetlands, however, staff recommended using the ROW. Audience comments: Ed McKinney, resident of Prospect Estates, spoke regarding the need for an additional access for the area and that this new road is critical. He also supported removing the trail from the wetlands. He was concerned that the sanitary sewer lines would have to be cut across the wetlands using gravel base which would lowerthe watertable, adversely affecting the wetlands. Commissioner Hix inquired about the sidewalk and Commissioner Sager expressed his concern that the road appears to go through two large Ponderosa pine trees on the property. Mr. Kochevar advised that they would adjust the ROW line to avoid as many trees as possible. The connections for the sewer line will require a permit with the Corps of Engineers to cross the wetlands; however, using one common connection for Lots 1 & 2, another for Lots 4, 6 and 7, and another connection for Lots 5,8 and 9, there would only need to be a total of 4 connections. If the utility trenches intercept ground water, it should drain back into the wetlands area. Linda Hinze, an adjacent landowner, expressed concern over the entrance going into the west end where there was a spring and aspen grove. Mr. Kochevar advised that the new road will go 50 feet past the grove of trees, 300 feet from the west property line and turn north around Lot 5. Senior Planner Joseph recognized correspondence from neighbors Hinze, Mann, Rosenthal and Gamble expressing concern regarding the initial location of the hike/bike trail through the wetlands, fencing, and lighting. They also requested that modular, manufactured homes and nightly rentals be prohibited. Mr. Kochevar indicated that the proposed covenants will prevent any construction in the wetlands including fences and the conservation easement would adequately address the wildlife concerns. Fencing would be limited to decorative spots and dog run areas. Chair Sager noted that there was a considerable amount of barbed wire fence on the north side of the property. Mr. Kochevar advised that Mr. Miller would remove the BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Estes Park Planning Commission - January 19,1999 Page 4 fence if he did indeed own it. Ann Leonard who is the adjacent property owner to the north advised that the fence on the west property line was underjoint ownership betweenthe previous owner and herself and that she would be morethan happytosee it removed and replaced withsome other kind of fence, indicating that some fencing was needed. Commissioner Thomas asked if the bike/pedestrian ROW wasasidewalk. Senior Planner Joseph advised this could be a painted bike lane on the road, a separate sidewalk, an unpaved horsetrail orsome combination of these. Staff is recommending that adequate room be required for making those connections. Further discussion followed related to the necessity of a paved sidewalk. Public Works Director Linnane stated that Staff recommends the developer should construct a sidewalk as a part of the street improvements. It was moved and seconded (A. HiWPohl) the Preliminary Plat of Arapaho Meadows Addition to be known as Pawnee Meadows Subdivision be approved with the following conditions, and it passed with the following votes: Those voting "Yes" - Chair Sager, Commissioners Thomas, Burgess, Pohl, and Hix. Those voting "No" - Commissioner Gillette. 1. The statement of intent mentions the possibility of phasing the subdivision. This may require a temporary cul-de-sac. A specific phasing proposal shall be provided forstaff review priorto submittal of a Final Plat of a first filing. Dedication of street right of way through the subdivision connecting with Cherokee Meadows shall be required with the first filing of a Final Plat. 2. Preliminary street construction plans shall be prepared to a level of detail sufficient to allow Town Staff to determine if the proposed Right of Way width is adequate to accommodate design and construction of public pedestrian and bicycle connections at the developer's expense. The applicant shall submit these plans for Town Staff review prior to submitting a Final Plat and related final construction plans. 3. The applicant shall obtain approval from CDOT of the access as shown on the Preliminary Plat, and shall identify and comply with any and all access improvements required by CDOT. These shall be reflected inthe Street Construction Planssubmitted to Town Staff for review prior to submittal of a Final Plat. 4. The final draft of the covenants controlling the Conservation Easement shall be submitted for Town Staff review with submittal of a Final Plat. These covenants shall permanently protect the wetlands. Any construction of roads and utilities in the wetlands shall require an Army Corps permit priorto disturbing the wetlands. A minimum building setback of 25 ft. from the perimeter of the wetlands shall be provided on all lots except Lot 3 (the wetland setback on Lot 3 shall be a minimum of 15 ft.). This shall be accomplished with the Conservation Easement boundary or with building envelopes on the final Plat. The boundary of the Conservation Easement shall be shown on the Final Plat with a complete legal description and shall be marked in the field in some permanent fashion that will enable prospective buyers and future owners to easily see the boundary on the lots. 5. The existing unimproved road that runs through the property shall be removed and re-vegetated (except where it may serve as a future drive on Lot 8). The developer shall be responsible for this work, and it shall be noted on the construction plans submitted with the Final Plat and shall be covered in the Improvement Guarantee. BRADFORO PUILISHING CO. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 19,1999 Page 5 6. All disturbed areas shall be re-vegetated upon completion of the road construction and utility installation. These areas shall include, without limitation, all cut and fill slopes, and all underground utility installations. A separate quantity estimate and line item forthis work shall be included in the Engineefs final estimate. 7. The existing residence on Lot 4 shall be required to connect to the sanitary sewer system. 8. The existing sanitary sewer line that cuts across the west side of Lot 3 shall be accurately located and placed within a utilityeasement on the Final Plat. c. Amended Plat, Jones Subdivision, Portion of SW 1/4 of SW 1/4 of Section 24, T5N, R73W of the 6th p.M., 1/2 mile west of MacGregor on Highway 34 Bypass, Larry Jones/Applicant. This item was continued to the February23,1999, Planning Commission meeting at the request of the applicant. d. Amended Plat, The Crags Subdivision, Lots 1&2 of the Replat of Lots 14& 15, South 1/2 of Section 25, T5N, R73W, Thomas and Terri Barry/Applicants. This is a proposal to combine two existing lots into one new lot. Bill Van Horn was present representing the applicants. Senior Planner Joseph reviewed the staff report and advised that Mr. Van Horn had that day delivered a revised plat that included all the staff recommendations. The revised plat could be recommended to the Town Board. Commissioner Pohl asked for a definition of a fire retardant shingle. Mr. Van Hom described the three classifications and advised that the plat referred to Class B shingles. It was moved and seconded (Thomas/A. Hix) the Amended Plat of the Crags Subdivision, Lots 1 & 2 of the Replat of Lots 14& 15, South 1/2 of Section 25, T5N, R73W, be favorably recommended to the Board of Trustees subject to the following conditions, and it passed unanimously: 1. The following notes shall be placed on the Plat: â€¢ All areas outside the building envelopes are available for underground utilities as described in the dedication statement. â€¢ Town water service is not available at elevations higher than 7770 feet. Each lot may require an individual pressurization system. All water services need to be 3/4 inch. â€¢ In order to decrease the wildfire hazard identified: All new development will incorporate fire retardant singles, and one-hour minimum fire protection construction, with surrounding trees trimmed away from structures. A "fire break' shall be placed around the buildings, any trees shall be removed within 30 feet of a chimney. Roofs shall be maintained to keep them free of pine needles and leaves, chimneys shall have spark arrestors and all fireplace ashes shall be placed within metal containers. â€¢ The Town of Estes Park will not maintain this portion of Audubon Street until such time as it connects in a publicly dedicated and constructed street within the adjacent property to the east. â€¢ The lot owner shall be responsible for erosion control measures during construction of drives, utility services and homes. â€¢ The use of Lot 1 A shall be restrictedto one single-family residence. 2. The dedication statement shall be revised to include dedication of perimeter utility easements, and the area outside of the building envelope shall be labeled as a utility easement. BRADFORD PUMLISHING Co. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 19, 1999 Page 6 5. DEVELOPMENT PLANS a. Development Plan 98-08, Lot 2, Ranch Meadow Subdivision, West of Lone Pine Acres and North of Grand Estates, Richard H. Wille, Trust/Applicant. This is a proposal for multi-family condominiums consisting of nine units total in two buildings. Bill Van Horn was present representing the applicant, who was also present. Senior Planner Joseph reviewed the staff report recommending approval with conditions. Mr. Van Horn agreedto addthe recommended condRions tothe Development Plan. Commissioner Hix inquired if recommendations from Public Works had been included, and Staff responded in the affirmative. Correspondence in support of the request has been received as follows: verbal (telephone) - Gerry Swank, Bob Towner, and Leon Smeaton; written - Brian & Nell Burt, Judy Whiteside and Percy & Georgia Andrus. Commissioner Pohl expressed his continued concern about the impact of having buildings so close tothe highway. It was moved and seconded (Burgess/A. Hix) the Development Plan 98-02, Lot 2, Ranch Meadow Subdivision, be approved with the following conditions, and it passed unanimously: 1. The proposed drainage easement from Lot 3 to the existing inlet shall be given a complete legal description and it shall be shown on the Plan and shall be recorded. 2. The new sidewalk along the street will require accessible ramps where it crosses curbs, these ramps shall be shown on the Development Plan. 3. The unit types and density calculation shall be added to the Plan. b. Development Plan 99-01, Cedar Ridge Condominiums, Lot 2, Beaver Point 3rd Addition, North of US Highway 36 and East of Elm Road, JackWilliams/Applicant. This Development Plan proposes to construct a total of nine condominium units. Each unit will stand alone. Three of the units are single level and six units are multi-level. An attached garage shall be provided with all units. The site is currently divided into two lots. This plan proposes to combine the two existing lots into one new lot. All open areas outside the unit walls will be owned and maintained by the homeowners' association. Ross Stephen f rom Estes Park Surveyors was present representing the applicant. It was noted that he was accompanied by Steve Mitchell, an Estes Park student participating in the Career Day program. Mr. Stephen reviewed the Development Plan withthe requestthat a 20 foot leeway be given on Unit 1 in orderto preserve a rock outcropping and trees. Staff recommended that 6trees and 50 shrubs be placed along the street frontage and it was requested that 1 tree could replace 5 shrubs. Commissioner Hix expressed concern that the elevated wooden walks to the entryways were as much as 15 steps from the driveways. Also two driveways did not have appropriate turn-around areas. Commissioner Thomas inquired about fire protection since no comment had been made by the Fire Department. Mr. Stephen advised that the site plan meets all 1SO requirements. Commissioner Hix requested additional information on the plantings. The trees to be placed along the highway would most likely be Ponderosa pines with manual irrigation guaranteed. Chair Sager commented that in his judgment there was not adequate site distance for exiting and traffic approaching from the east. He requested the traffic hazard be recognized and given more consideration. Senior Planner Joseph reviewed the staff report. The street planting item of 6 additional trees and 50 shrubs meets the required minimum planting inthe Municipal Code; however, he would support the alteration to replace 5 shrubs with one tree up to a maximum of 10 trees. It would produce a better effect in this particular location. Staff recommends that the two existing lots be . BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Estes Park Planning Commission - January 19,1999 Page 7 combined into one lot before applying for a building permit. An Improvement Guarantee covering all required utility, street and other site improvements will be required before a building permit is issued. Commissioner Pohl requested confirmationthatthe 20 foot adjustment on Unit 1 would not interfere with the required minimum distance between buildings and it was given. Commissioner Thomas received confirmation that the Improvement Guarantee would also cover the plantings. Senior Planner Joseph advised that the Improvement Guarantee usually occurs at the time of the building permit; however, Staff already has a letter from Paul Kochevar relating the Improvement Guarantee. Commissioner Burgess inquired as to whether trees were allowed within the pedestrian access easement. Senior Planner Joseph advised that it was reasonable to include some planting in easement areas with consideration for future trail construction. It was moved and seconded (Pohl/Gillette) that Development Plan 99-01, Cedar Ridge Condominiums, Lot 2, Beaver Point 3rd Addition, be approved with the following conditions, and it passed with the following votes. Those voting "Yes" - Chair Sager, Commissioners Thomas, Pohl, Burgess, and Gillette. Those voting"No" - Commissioner A. Hix. 1. The two existing lots shall be combined into one lot. This shall be accomplished prior to application for a building permit. 2. Six additional trees and 50 additional shrubs shall be added to the street frontage area along Moraine Avenue to meet the required minimum planting. In consultation with staff, one tree may be exchanged for 5 shrubs. 3. No building permits shall be issued for this Development Plan until an Improvement Guarantee covering all required utility, street and othersite improvements is provided. Developer is allowed to move Unit 1 twenty (20) feet to the east allowing for conservation of rocks and trees with the final plan being approved by Town Staff. 6. REPORTS None 7. ADJOURNMENT There being no further business, Chair Sager adjourned the meeting at 3:25 p.m. 9Â¥\0 A 1.0â€¢3-1 1 U)-8 9 a -112- Meribeth Wheatley, Recording socretary RESOLUTION # 5-99 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Hotel and Restaurant Liquor License, filed by F & I, Inc., dba GONZO'S MEXICAN FOOD, 401 S. St. Vrain Ave., Estes Park, Colorado, is January 25, 1999. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 9, 1999 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 4.07 miles, as measured from the center of the applicant's property. DATED this day of , 1999. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk epura I PLANNED PROGRESS February 4, 1999 MEMORANDUM TO: Honorable Mayor Dekker Board of Trustees Town Administrator Widmer FROM: Dick Putney, Chairman SUBJECT: Estes Park Urban Renewal Authority - Future Activity INTRODUCTION. The Estes Park Downtown Redevelopment Program, adopted May 24, 1983, had as its purposes, the following: * Through new commercial development-redevelopment, new opportunities will be provided to strengthen Estes Park's economic base and allow for the full economic development potential of the redevelopment area. * To effectively develop and enhance the natural beauty of the streams and rivers flowing through the downtown Estes Park area, while at the same time, providing for more effective flood protection measures. * To eliminate the existing conditions of both economic and physical blight which occur in various forms throughout the project area... These conditions aggravate existing traffic problems and in many instances, impair the improvement of traffic circulation and facilities. (emphasis added) The Urban Renewal Authority is pleased to present, for your endorsement, a Plan of Action for the next nine years; the remaining life of the Authority. This Plan continues the work successfully pursued in the past. The Plan's components share three over- riding characteristics. Each component addresses the challenge of traffic volume, flow, and parking; the further enhancement of sales tax revenues, and the continued beautification of the area. All of the Plan's components are complementary, and promise a synergy that will benefit both residents and visitors. egura I PLANNED PROGRESS This program represents a strong commitment to continuing the work successfully completed in the past. It is not a departure from past endeavors of the Authority. The program components share an over-riding characteristic. That is, addressing the challenge of accommodating the safe movement of vehicles and pedestrians while enhancing the Town's economy. Our Town realizes improved services, attractive and enjoyable physical attributes such as landscaping and parks, and a very favorable property tax structure are attributable to a strong sales tax revenue stream. Failure to maintain and enhance sales tax revenues has obvious implications in the form of either reduced services and a diminished quality of life, or higher property taxes. The Action Plan of the Urban Renewal Authority enhances and improves the sales tax economic base, while working to diminish the impact of traffic on the community. PLAN OF ACTION. The following programs are the basis of future EPURA work projects: * Mountain Discovery Center. This project will beautify the area adjacent to the Highway 34-36 Intersection. It will have approximately 400 parking spaces plus 5 bus spaces outside the primary traffic corridor of Elkhorn Ave. The Big Thompson River will have beautification equal to Riverside Plaza. The Theater Project will generate, through a seat fee, a cash flow that will be utilized for funding a people mover; a transit system that will reduce traffic volumes, yet provide convenient access to the downtown area. The implementation of this project will enhance 'the Town's image and accomplish EPURA's major goals of improving traffic movement and circulation, and creating pedestrian areas linked to downtown and provides essential funding to start a sustainable transit project. It is EPURA's belief that without this revenue source, a successful transit system will not be possible. * Phase 4 West Riverwalk. This project will continue the successful downtown Riverwalk from Moraine Ave. to the Town-owned property north of West Park Center. The project is approximately one-half mile long, and it will involve walkways, fish pools, water drops, and pedestrian amenities as found on the east portion of the Riverwalk. Page 2 b epura I PLANNED PROGRESS This development will provide opportunities for adjacent property owners to redevelop the south side facades and add new opportunities. This project will invigorate West Elkhorn and meet the Authority goal of linking outlying west parking lots with the downtown. + Parking/Transportation/Pedestrian Links. This program in many respects glues together the previously discussed items. This project will develop the Master Plan of all parking, transportation and walkways that link together the destination nodes. For example, this project will examine the Knoll, Willows, and Bickle properties, along with Bond Park and Parcel 8 of the Stanley Historic District, to determine how pedestrian and transportation linkages can be developed among those locations. Questions such as the future, decking of the Weist Parking Lot to increase capacity would be explored simultaneously with the West Riverwalk development so that the Riverwalk environment would not be impacted. Safe bicycle passage through Town needs to be explored. This project would evolve to actual implementation of projects. * Opportunities. There exists a continuing open door policy to new ideas concerning downtown public/private partnerships. EPURA intends to continue this policy and will consider new projects on their merit. The Authority remains committed to the concepts of pedestrian scale, mixed use, density transfers and infill, and the development of expanded housing opportunities throughout its Action Plan. CONCLUSION These programs were selected because they fulfill the basic need of the community to improve traffic flow and reduce congestion. The projects are also economic development projects because they provide the infrastructure that will encourage private developmenUredevelopment. The implementation of these major programs will require the Authority's full dedication and effort, and the EPURA Board has made this commitment. The Authority welcomes your endorsement of the Plan of Action. Page 3 , July 1997 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE MAYOR. The next order of business will be the public hearing on the application of Paul Sauerzoph, dba ROCKY MOUNTAIN HIGH DISCOUNT LIQUOR, for a New Retail Liquor Store License located at 308 E. Elkhorn Ave. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. This public hearing will be conducted in the following manner: * The applicant will be allowed to state his case and present any evidence he wishes to support his application. â€¢ The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. + The opponents will be allowed a rebuttal which may only rebut the evidence of the applicants. No new evidence may be offered. The Board of Trustees may ask any questions of any person speaking at any time during the course of this hearing. TOWN ATTORNEY. Will present the application and confirm the following: 0 The application was re-filed January 5, 1999. 0 At a meeting of the Board of Trustees on January 12, 1999, the public hearing was set at 7:00 p.m. on Tuesday, February 9, 1999. 0 The neighborhood boundaries for the purpose of this application and hearing were established to be 3.07 miles. The Town has received all necessary fees and hearing costs. 0 The applicant is filing as an Individual. The property is zoned C-D which allows this type of business as a permitted use. 0 The notice of hearing was published on January 29, 1999. 0 The premises was posted on January 28, 1999. There is a police report with regard to the investigation of the applicant. There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the application, and if so, to read all communication. Indicate that all evidence presented will be accepted as part of the record. Ask the Board if they have any further comments or questions. beclare the public hearing closed. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Motion. Based upon the above findings, I move that this license be granted/denied. TOWN OF ESTES PARK Police Department Â·Â·r:11 -aeff#-14&2 L/ Â».&:11-*%42. 4 ..1~ '7 AiML#.tÂ©r,* 5,--5#i~,i-4*" 92*41 d -41 6 ..059?5Â¥ N Â»1 - 1, r.! + :#- M 1 1--417 October 21, 1998 Vickie O'Connor, Town Clerk Town of Estes Park Estes Park, CO 80517 RE: Rocky Mountain High Discount Liquor Retail Liquor Store (new) Sauerzoph, Paul Ms. O'Connor: A records check based upon the name(s) and date(s) of birth of the above-named individual(s) has been made. There have been no convictions, nor are there any wants or warrants against them. Therefore, based upon the information received, I would recoinmend approval of the license for Rocky Mountain High Discount Liquor. Sincerely, Randy Repola Chief of Police RR/psa (970) 586-4465 Â· RO. BOX 1287 â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 586-4496 DR 8404 (07/97) Page 1 COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORIDEMENT DIVISION COLORADO LIQUOR 1375 SHERMAN STREET OR 3.2% FERMENTED MALT BEVERAGE DENVER CO 80261 RETAIL LICENSE APPLICATION ~ NEW LICENSE D TRANSFER OF OWNERSHIP O LICENSE RENEWAL â€¢ ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN â€¢ APPLICANT MUST CHECK THE APPROPRIATE BOX(ES) â€¢ LOCAL LICENSE FEE $ â€¢ APPUCANT SHOULD OBTA]N A COPY OF THE COLORADO UQUOR AND BEER CODE(Call 303-321-4164) DO NOT WRITE IN THIS SPACE 1. Applicant is applying as a Â® Individual E Corporation U Limited Liability Company O Partnership (includes Limited Liability and Husband and Wife Partnerships) El Association or Other 2. Name of Applicant(s) If partnership, list partners' names (at least two); if corporation, name of corporation Paul Sauerzopf 2a. Trade Name of Establishment (DBA) State Sales Tax No. Business Telephone Rocky Mountain High Discount Liquor 24-85948-0000 (970)586-0500 3. Address of Premises (specify exact location of premises) 305 38(I E. Elkhorn Ave. P.O. Box 385 City County State ZIP Code Estes Park Larimer CO 80517 4. Mailing Address (Number and Street) City or Town State ZIP Code P.O. Box 385 Estes Park co 80517 5. If the premises currently have a liquor or beer license, you MUST answer the following questions: Present Trade Name of Establishment (DBA) Present State License No. Present Class of License Present Expiration Date N/A N/A N/A N/A SECTION A APPLICATION FEES LIAB SECTION D LIQUOR LICENSE FEES El Late Renewal Application Fee................................$500.00 1940 2] Retail Liquor Store License (city) ........................ $202.50 [i Application Fee for New License .............................. 650.00 1940 0 Retail Liquor Store License (county) ..................... 287.50 2300 D Application Fee-New License Concurrent Review.... 750.00 1950 0 Liquor Licensed Drugstore (city) .......................... 202.50 2310 Â¤ Application Fee for Transfer of Ownership ............... 650.00 1950 0 Liquor Licensed Drugstore (county) ..................... 287.50 SECTION B 3.2% BEER LICENSE FEES 1960 Il Beer & Wine License (city) ...................................326.25 2121 0 Retail 3.2% Beer On Premises - (city) ...................... $71.25 1960 0 Beer & Wine License (county).............................. 411.25 2121 0 Retail 3.2% Beer On Premises-(county) ...................92.50 1970 OH&R License 0 city 0 county ......................... 475.00 2122 0 Retail 3.2% Beer Off Premises- (city) ........................71.25 1980 DH&RLicensew/optPrem Ocity Ocounty......475.00 2122 Â¤ Retail 3.2% Beer Off Premises - (county) ................... 92.50 1990, O Club License O city Clcounty ............................ 283.75 2123 Â¤ Retail 32% Beer On/Off Premises - (city) ._.............71.25 2010 0 Tavern License Clcity Clcounty ........................ 475.00 2123 Â¤ Retail 32% Beer On/Off Premises - (county) ............. 92.50 2020 Â¤ Arts License C]city C]county............................283.75 2030 1 Racetrack License O city []county .................... 475.00 SECTION C RELATED FEES AND PERMITS 2040. 1 Optional Premises License D city m county...... 475.00 2210-100 (999) O Retail Warehouse Storage Permit ...................... $75.00 1905 E Retail Gaming Tavern Lic Clcity m county........ 475.00 1980-100 (999) 0 Addition of Optional Premises to existing hotel/restaurant 1975 E Brew-Pub License 725.00 $75.00 x Total Fee 1970-750 (999) D Manager's Registration (hotel & restaurant only) ...$75.00 Il Other No Fee 03.2% Beer On/Off Premises Only Delivery Permit No Fee Â£]Retail Liquor Store Delivery Permit DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY LIABILITY INFORMATION County City Industry Type License Issued Through License Account Number Liability Date (Expiration Date) State City County Managers Reg A -750 (999) 2180-100 (999) 2190-100 (999) 1970-750 (999) Cish Fund Now Licing, C-h Fund Transfer LIconâ€ž TOTAL 2300-100 i 2310-100 (999) (999) DR 8404 (07/97) Page 3 6. Is the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stock- Yes Mp holders or directors if a corporation) or manager under the age of twenty-one years? ra 7. Has the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation) or manager ever (in Colorado or any other state); (a) been denied an alcoholic beverage license? m 7 (b) had an alcoholic beverage license suspended or revoked? DE (c) had interest in another entity that had an alcoholic beverage license suspended or revoked? O 53 If you answered yes to 7a, b or c, explain in detail on a separate sheet. 8a. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the preceding two years? If "yes," explain in detail. m E 8b. Has a 3.2 beer license for the premises to be licensed been denied within the preceding one year? If "yes,Â» explain in detail. m E 9. Are the premises to be licensed within 500 feet of any public or private school that meets compulsory education requirements of 00 Colorado law, or the principal campus of any college, university or seminary? 10. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any m 68 current financial interest in said business including any loans to or from a licensee. 11. Does the Applicant, as listed on line 2 of this application, have legal possession of the premises for at least 1 year from the date that this license will be issued by virtue of ownership, lease or other arrangement? 0 0 El Ownership El Lease D Other (Explain in Detail) a. If leased, list name of landlord and tenant, and date of expiration, EXACTLY as they appear on the lease: Landlord Tenant Expires Ann Racine Paul Sauerzopf Feb 1, 2000 Attach a diagram and outline the area to be licensed (including dimensions) which shows the bars, brewery, walls, partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11". (Doesn't have to be to scale) 12. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies), will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business. Attach a separate sheet if necessary. NAME DATE OF BIRTH FEIN OR SSN INTEREST N/A Attach copies of all notes and security instruments, and any written agreement, or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 13. Optional Premises or Hotel and Restaurant Licenses with Optional Premises Yes No A local ordinance or resolution authorizing optional premises has been adopted. m gl Number of separate Optional Premises areas reqi,PRIArl N/A 14. Liquor Licensed Drug Store applicants, answer the following: Yes No (a) Does the applicant for a Liquor Licensed Drug Store have a license issued by the Colorado Board of Pharmacy? COPY MUST BE ATTACHED. N/A m El 15. Club Liquor License applicants answer the following and attach: (a) Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and m El not for pecuniary gain? (b) Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is 00 operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain? (c) How long has the club been incorporated? (d) How long has applicant occupied the premises (Three years required) to be licensed as a club? (Three years required) N/A 16. Brew-Pub License Applicants answer the following: (a) Has the applicant received or applied for a Federal Brewers Notice? m el (Copy of notice or application must be attached) N/A Date of Birth Hotel & Restr. Lic. 17a. Name of Manager (If this is an application for a Hotel Yes No and Restaurant License, the manager must also submit an Individual History Record (DR 8404-1). El Lfl 17b. Does this manager act as the manager of, or have a financial interest in, any other liquor Yes licensed establishment in the State of Colorado? If yes, provide name, type of license and account number. N/A O 18. Tax Distraint Information. Does the applicant or any other person listed on this application and including its partners, officers, Yes No directors, stockholders, members (LLC) or managing members (LLC) and any other persons with a 10% or greater financial interest m gl in the applicant currently have an outstanding tax distraint issued to them by the Colorado Department of Revenue? If yes, provide an explanation and include copies of any payment agreements. N/A DR 8404 (07/97) Page 4 19. If applicant is a corporation, partnership, association or a limited liability company, it is required to list by position all officers and directors, â€ž general partners, managing members, all stockholders, partners (including limited partners) and members who have a 10% or greater financial interest in the applicant. All persons listed here or by attachment must submit and attach a DR 8404-1 (Individual History Record) and provide fingerprint cards to their local licensing authority. NAME HOME ADDRESS, CITY & STATE DATE OF POSITION % OWNED BIRTH N/A Additional Documents to be submitted by type of entity El CORPORATION O Cert. of Incorp. El Cert. of Good Standing (if more than 2 yrs. old) ~ Cert. of Auth. (if a foreign corp.) ~ PARTNERSHIP El Partnership Agreement (General or Limited) ~ Husband and Wife partnership (no written agreement) ~ LIMITED LIABILITY COMPANY El Articles of Organization El Cert. of Authority (if foreign company) 01 Operating Agrmt. ~ ASSOCIATION OR OTHER Attach copy of agreements creating association or relationship between the parties Registered Agent (if applicable) Address for Service - OATH OF APPLICANT I declare under penalty Jf perjury in the second degree that this application and all attachments are true, correct, andcomplete o the best of my knowledge. I also acknowledge that it is my responsibility and the responsibility of my agents and employees p.66iRPIX with the provi~ps of the Colorado Uquoror Beer Code which affect my license. -- / 'EDB~Â»d'Signalute dii'- -2- -A Title Date / ( 1 624Â£- G,=<--63(-oh b vT/22)) 0 eanta 1/5-AN U / \ - REPORT AND APP~VAL OF LOCAL LICENSING AUTHORITY (CITY/COUNTY) Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be less than 30 days from date of application 12-47-311 (1)) C.R.S. ~Â»* 2/99 9 4 Each perkon required to file DR 8404-1: Yes No a. Has been fingerprinted 00 b. Background investigation and NCIC and CCIC check for outstanding warrants conducted m El c. The liquor licensed premises is ready for occupancy and has been inspected by the Local Licensing Authority. m El If "no", the building will be completed and ready for inspection by (date) The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do reportthat such license, if granted, will meetthe reasonable requirements of the neighborhood and the desires of the adult inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authority for Telg*990 Number ~ TOWN, CITY 1 {0 j COUNTY Signature Title Date ignature (attest) Title Date If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissioners and the clerk to the board. If, by ordinance or otherwise, the local licensing authority is some other official, then such approval should be given by such official. DR 8404-1 (02/94) MUST BE ACCOMPANIED BY COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION INDIVIDUAL FINGERPRINT 1375 SHERMANSTREET DENVER CO 80261 CARDS OBTAINED FROM THE POLICE DEPT. INDIVIDUAL HISTORY RECORD To be completed by each individual applicant, all general partners of a partnership, all limited partners owning 10% (or more) of a partnership; all officers and directors of a corporation, all stockholders of a corporation owning 10% (or more) of the stock of such corporation; all limited liability company MANAGING members, or other limited liability company members with a 10% (or more) ownership interest in such company and all managers of a Hotel and Restaurant license. NOTICE: This individual history record provides basic information which is necessary forthe licensing authorities investigation. ALL questions must be answered in their entirety. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood will jeopardize the application as such falsehood within itself constitutes evidence regarding the character of the applicant. 1. Name of Business Date Social Security Number(s) Rocky Mountain High Discount Liquor 10-02-98 461-86-6962 2. Your Full Name (last, first, middle) 3. Also Known As (maiden name/nickname, etc.) Paul Sauerzoph 4. Mailing Address (if different from residence) Home Telephone P.O. Box 385 Estes Park, Colo 80517 (970)5860125 5. Residence Address (street and number, city, state, ZIP) 46] Birch Ave 6. Date of Birth Place of Birth 7. U.S. Citizen? 3-16-48 Saugreties, New York Â® Yes C No If Naturalized, state where When Name of U.S. District Court N/A N/A N/A Naturalization Certificate Number Date of Certificate If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number N/A N/A N/A N/A 8. Height Weight Hair Color Eye Color Sex Race 9. Do You Have a current Drivers License? If yes, give number, & state 5' 9 180 Brown Hazel Male Cau E Yes C] No 92-204-9583 Colo Name of Present Employer 11. Type of Business or Employment omhre Hair Designs Barber/Stylist ._. Address of Business Where Employed (street number, city, state, ZIP) Business Telephone 214 East E.Lkhorn Ave Estes Park, Colo 80517 (970)586-0500 13. Present Position Owner- Stylist 14. Marital Status 15. Name of Spouse (include maiden name if applicable) Single N/A 16. Spouse's Date of Birth Spouse's Place of Birth N/A N/A 17. Spouse's residence address, if different than yours (street and number, city, state, ZIP) N/A 18. Spouse's Present Employer Occupation N/A N/A 19. Address of Spouse's Present Employer N/A 20. List the name(s) of all relatives working in or having a financial interest in the liquor industry. NAME OF RELATIVE RELATIONSHIP TO YOU POSITION HELD NAME OF EMPLOYER LOCATION OF EMPLOYER N/A Do you now, or have you ever held a State of Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory, to any Colorado Liquor or Beer Licensee? If yes, answer in detail 2 Yes ~ No CONTINUED ON REVERSE SIDE DR 8404-1 (2/94) Page 2 22. Have you ever been convicted of a crime, or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court? (Donot in5lude traffic violations, unless they resulted in suspension or revocation of your driver's license, or you were convicted of driving under the influence of drugs or alcoholic beverages.),If yes, explain in detail. CJ Yes Â® No 3 23. Have you ever received a violation notice, suspension or revocation for a liquor law violation, or been denied a liquor or beer license anywhere in the U.S.? If yes, explain in detail, U Yes @ No 24. Militar'y Ser,ice (branch) From To Serial Number Type of Discharge U.S. NAVY 1966 1967 B71 2849 HONORABLE 25. List all addresses where you have lived for the past five years. (Attach separate sheet if necessary) STREET AND NUMBER CITY, STATE, ZIP FROM TO 461 Birch Ave 7/1/97 Estes Park, Colo 2445 Longview Estes Park, Colo 4/4/94 7/1/47 26. List all former employers or businesses engaged in within the last five years. (Attach separate sheet if necessary.) NAME OF EMPLOYER ADDRESS (STREET, NUMBER, CITY, STATE, ZIP) POSITION HELD FROM TO Hombre Barber 214 East Elkhorn Avp Stylist 3/1/93 27. What is your relationship to the applicant? (sole owner, partner, corporate onicer, director, stockholder, member or manager) Sole Owner 28. If stockholder, number of shares owned beneficially or of record Percent of outstanding stock owned N/A N/A 29. If partner, state whether ~ General U Limited Percent of Partnership Owned If Limited Liability Company (percent owned) N/A N/A N/A 30. Total amount you will invest in this business, including notes, loans, cash, sen/ices or equipment, and operating capital. (Reg. 46-106.1 and Reg. 47-107.1) Amount $ $]O,000 Approx. 31. Identify the sources of all funds you will invest in this business as listed in 30 above. List all bank names, account numbers and the amount derived from such source. Also identify all persons authorized to sign on, or who are part owners of said account. (Attach copies of all your notes or loans used in or for this business.) Amounts Sources - Account Numbers Names on accounts or person who can sign on this account $ Personal Funds Key Bank Paul Sanerzoph $ Personal Funds Park National Bank Paul Sauerzoph $ $ â€ž Oath of Abplicant I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best of my,kpowlÂ«f?ge. Autbdfized Sionadre It / L -P/E'*+- .. *17 -1[ j 9 / 40.2 a- ,. -1.1 12 / t:4 0395)\~ 6/ -1 2221 ~ , .. Ed J Â©ll jii pk/~ 34 42=21 \ ---- -- FZ.00-4 304 DR 8439 (06/97) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION APPLICATION FOR A 1375 SHERMAN STREET DENEER10 80261 SPECIAL EVENTS PERMIT (303) 205-2300 )RDER TO QUALIFY FOR A SPECIAL EVENTS PERMIT, YOU MUST BE NONPROFIT D ONE OF THE FOLLOWING (See back for details.) ./ CHECK ONE: C]SOCIAL DCHARTERED BRANCH, LODGE OR CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY (3 FRATERNAL DRELIGIOUS INSTITUTION DPATRIOTIC O PHILANTHROPIC INSTITUTION D POLITICAL ~ POLITICAL CANDIDATE DATHLETIC ~ MUNICIPALITY OWNING ARTS FACILITIES DO NOT WRITE IN THIS SPACE ' LIAB TYPE OF SPECIAL EVENT APPLICANT IS APPLYING FOR: , =' t, 1 IXI DOfNOT,WRITE IN THIS SPACEL 3 4 2110 ~ MALL VINOUS AND SPIRITUOUS LIQUOR $25.00 PER DAY LIQUOR PERMIT NUMBER 2170 m FERMENTED MALT BEVERAGE (3.2 Beer) $10.00 PER DAY 1. NAME OF APPLICANT ORGANIZATION OR POLITICAL CANDIDATE State Sales Tax Number (Required) Town of Estes Park 2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT (include street, city/town and ZIP) (include street, city/town and ZIP) Estes Park Area Historical Museum Estes Park Area Historical Museum PO Box 1200 200 Fourth Street Estes Park, CO 80517 Estes Park, CO 80517 ,iNAME -: 4 - 2 ' ., .4 .DATE ORBIRTH *'' HOME ADDRESS (Stre*tty, State, ZIP) * ' 1 -Â·tl; 73: "(PHONE NUM*8/N 3, 7 4. PRES./SEC'Y OF ORG. or POLITICAL CANDIDATE 5. EVENT MANAGER 586-6758 Betty Kilsdonk 8-11-60 POB 1998 Estes Parle Â£ rn 6. HAS APPLICANT ORGANIZATION OR POLITICAL CANDIDATE BEEN 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? 521 NO El YES HOW MANY DAYS? 621 NO El YES TO WHOM? 8. DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USE OF THE PREMISES TO BE LICENSED? ~ Yes Â¤ No I -'. t:U iR.â€ž2470 - y. *0 * - ... I .e. .: LIST BELOW THE EXACT DATE(S) FOR WHICH APPLICATION IS BEING MADE FOR PERMIT; ~. Date 3/19/99 Date 5/7/99 Date Date 11/19/99 Date Hours From m. Hours From 9 * .m. Hours 7dom2 /9 %p .ma Hours From 5 p .m, Hours From .m. To P?m. To .m. To 7p .m. To 7n Â·m. To .m. 4 '-Â·14 ' 94 : p -1- w- 1.. %"4 24 . r Â·. 3*Â·Â· a gÂ· : v r? f."41:1':-r. v /1 9- 'trlÂ· Â· A. , â€žr-*OA+Hidlk.:APPLICAAE-u 3 49': '-~~- 5.inr:.r 6 1:5'* Â·.r.t~ *i-zitto,Â·:,. ~.Â·(13..99......., ~t. j ...r 2 - ..: â€¢ j declare und*f phhalty of perjury inth* spcond degree that I.haVe. Fead theforegoinj appiledtion and aluati~thmÂ®fd thereto; and.4. ...'.4. Ltliat all information:thereitiist~e? coffect; and conÂ®14216'the 862tof myknowledge:.v74 -1- .4 . f.:,1-3. 01 Â·.,9,19 .,..ft'9.- Â· :",Â·u. '' SIGNATURE - . TITLE DATE /541-v Kli,4--4 Museum Director t -2-1 -19 s ,REPORT AND APPROVAUOF:LOCAL,LICENSING AUTHORITY'(CITY,OR~COUNTY) . S.19 inf *4 The<foregping abplication has beenkekamined'and th43 premis@stbusiness'â‚¬briducted and chafadte?bfjhf applicant i&*tisfact644,0 2 an'dvvebo'riaport that such permit, if Oranted*, will 26rriplÂ¢with the provisions of Title f2, *rticle' 48,< C.R.S.,as ambnded.33.*,2.:- .. BEL<f . - j' f , 1. THEREFORE,'MIS APPLICATION IS APPROVED. LOCAL LICENSING AUTHORITY (CITY OR COUNTY) E CITY TELEPHONE NUMBER OF CITY/COUNTY CLERK U COUNTY SIGNATURE TITLE DATE DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY I # Ur .1,Â·1Â¥aâ€ž IÂ°' rt Kn- ..:.. ; i **:, -':"6; 1.10 14 ~ . :4' '.Â·i : :, .;I~~'Pl. '"52 1 liABILITYJNFORMATION -'1 ,~ 71'â‚¬.,04>201%: 31<~Â· 4,z 4<fl. '*fÂ·~r fi'?f'40~1i:3.:19 Â¢~. -Â· -: . Â·Â·Â·t'41*r>Â· L#,1' -4. . 1 ~t i . 19'1Â£.4 . Â· 1. ..1... -G ...&47 KiÂ·- .iÂ·%71'~~i. wWVgx......1 ~C'.: 6 4-3 . ...Â«C .. ~'~ "~ir'~.~i , .0 - .V , Â¢ '-;0 +4 2 7 9.Â©2 -1 . . License Accouht Numb@?.f- 1...., Liability Dat~ il.7- ~-:' int. State - J .,'i t.' , L ..,j#'.9 STOTAL .91 5 .4-' A tg:x:-:) ;Â·3 .'-:.{D "44Â·'T-ft(4~-*~f~:Â·li. Â· oja ~-45 : , . . v Â·Â·-':'Ctir r '3' ..2 iÂ·, .- 21. A..'~ .tr'.2.011'4. Â·i 7 i.3 <.ii 9 793*2,,;f. 1 34><f %13' Â·>- F 14.. 1 Â¢ , -,1 - -750 (999)' f.5,;t.:~-2."~'Â·5:'.2'~.f$(:~:,4.1.j.i,Â·':..Â·d,i' Ml'4~''t. (Instructions on Reverse Size) 1 I . 4. / OL LU 1 C ,\ >23:Â·:dit~ ~ \ 0 \ vi / \11Â·:2Â·; i j NN i~* ; 1 u\ 1 . i . 0 . t . . i 2 f '%\ i .0 3 V . LU f Â· Â· 9/\P ' 11. k Â· . . e -6. 1 . .. . 1.0 ... 1 1.. . .. i . 1 i , t -P-*Key*41 ..... w.:.U'.C , C:\ I . 1.0 . % e \ C.- -.f) 0-:-:.:91..68:3:1~.Fh:.:20:...: i 0 . . . 0. .:. 1 1 \ . iea . R ...... . --,- ..r:'ll. 6 . ... 17 - $ . . 2 ' 0 0 - Al e 3 lillilllI i : Xâ€¢~ J r -- r 0 O :........... L . e U .. K : -4: > 1 . I . .....: . C IMMIf: W.. 1 ..... . d . 11 ill 0 \\... .. iii l . 1 i. 1%1 1 /-0/, .. . 91 1 . . 5-1 1 ; 1 -7343. sh= I 1 0,1 .... . - -1. . . J .1 1 1:q:32 . . d /7. . . 02 / k%( 1 4,..i... , . f .C /7liit..1.' 1 - 1. 1 ........ I Il Â· 1 4 I.:..::. ./ 1 1 ...... ., I ) .9*... . 0 ..Â·â€¢.t DY 84 li 0 1 ..... ./ . , ": i .. .... Â· Ir- / 11 | 5/ L.J i 10. r: :Â·c Â£Â£. Vi~ 0 11'l 0 ue .0./..:.i-la~~41======~7---' .. .. u.'.*5 .--I.- --- .. 44â€¢V L, /... â€žOCW.L.4 L . .. 'LÂ·:or Mboon. 9500.0 - ..G