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Home My WebLink AboutPACKET Town Board 1999-01-12Prepared 1/7/99 **Revised 1/11/98 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 12, 1999 **7:00 p.m. - Note new time AGENDA PUBLIC COMMENT: TOWN BOARD COMMENTS: CONSENT CALENDAR: 1. Town Board Minutes dated December 8, 1998. 2. Bills. 3. Committee Minutes: A. Public Works, December 17, 1998: 1. Harmony Foundation Water Line Reimbursement Agreement - Approval. a) CDOT Hwy. 34/36 Project - Approval of RMC Scope of Services. b) Village Green/Lexington Water Line - Approval of Change Order. B. Public Safety, January 7, 1999: a) Partners 1999 Grand Prix Event - Approval. C. Planning Commission, December 15, 1998 (acknowledgment only). D. Board of Adjustment, January 5, 1999 (acknowledgment only). 4. Resolution #1-99 - Setting public hearing date of February 9, 1999 for New Liquor Store License application filed by Rocky Mountain High Discount Liquor. 5. Resolution #2-99 - Intent to Annex Pedersen Addition and setting the Town Board public hearing date of March 9, 1999 and referring the plat to the Planning Commission for their public hearing scheduled February 16, 1999. 6. Mayor: Open Public Hearings and ask if there are any persons who would like to speak on the following plats. If not, they will remain on the Consent Calendar: A. Amended Plat of Lots 12, 13, and 14, Block 1, Fall River Estates. Linemann, Goff, Harrison & Jobe/Applicants. B. Amended Plat of Lots 18 and 19, Quasebarth Resubdivision. Stan & Mary Hart and Mark & Vicky Holler/Applicants. ACTION ITEMS: 1. Resolution #3-99 - Public Posting Notice for Lobby Area - Clerk O'Connor. 2. Liquor Show Cause Hearing for Young Hee Kim, Owner/ROCKY MOUNTAIN DISCOUNT LIQUOR, Deputy Chief of Police Filsinger & Clerk O'Connor. 3. Town Board Action Plan for 1999-2000 - Town Administrator Widmer. 4. Resignation/Appointments: Stanley Hall Advisory Board: Accept resignation of Jo Hazlitt and appoint Karla Porter; appoint Trustee Jeffrey as Liaison as replacement for Trustee Baudek - Mayor Dekker. 5. **Estes Park Volunteer Fire Department - Annual Report and Election of Officers. 6. Town Administrator's Report: A. Executive Sessions. B. Town of Estes Park, Larimer County, Colorado, December 8,1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 8th day of December, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Mayor Dekker called the meeting to order at 7:31 p.m. PUBLIC COMMENT: George Hockman, 1625 Prospect Estates Dr., stated that concerned citizens are often being excluded from public discussion prior to the Town Board making decisions. The Town Board appears to be making decisions and commitment for expenditures in secret; when the public is made aware, the commitment and expenditures are already determined. In his opinion, the rational for secrecy for property acquisition, etc. are appropriate for private corporations, but not for this governmental entity, even if the end result is a "better deal". Mr. Hockman listed the Masonic Lodge project as an example, and he stated that moving the Lodge to Stanley Park is inappropriate and possibly illegal. Mr. Hockman encouraged public comment for projects, reiterating that there is no public input prior to decisions. TOWN BOARD COMMENTS: Mayor Dekker announced that he recently signed a proclamation proclaiming December 9th as "George Hix Day", recognizing his formal retirement from the United Valley Bank. Mayor Dekker acknowledged Mr. Hix' many accomplishments and contributions to the community. CONSENT CALENDAR: 1. Town Board Minutes dated November 24, 1998. 2. Bills. 3. Committee Minutes: A. Public Safety, December 3, 1998: 1. Revised Intergovernmental Agreement w/Larimer " Emergency Telephone Authority - Approval. B. Planning Commission, November 17, 1998 (acknowledgment only). Board of Trustees - December 8, 1998 - Page 2 C. Board of Adjustment, December 1, 1998 (acknowledgment only). It was moved and seconded (Hix/Doylen) the Consent Calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Ordinance #25-98 - Amending Title 17 by Providing for a Moratorium on Certain uses and Developments of Land within the C-D and C-0 Zoning Districts, pending consideration of Amendments to Title 17. Mayor Dekker declared a conflict of interest, stated he would not participate in discussion nor vote, and conveyed the gavel to Mayor ProTem Doylen. Mayor ProTem Doylen opened the public hearing, and Town Attorney White read the Ordinance placing a moratorium on certain uses and developments of land within the C-D and C-0 Zoning Districts. Correspondence in opposition to the moratorium was acknowledged from: the Estes Park Board of Realtors containing 37 signatures, Carolyn Scott/Bridgeport Real Estate, Eric Blackhurst, and Van Horn Engineering and Surveying. Trustee comments: Trustee Jeffrey shared her research on moratoriums, particularly the definition for moratoriums on development: a local law ordinance that will suspend the right of property owners to obtain development approvals while the community takes time to consider the draft and adoption of a Land Use Plan. The purpose of a moratorium is to preserve status quo, and it prevents property owners and developers from rushing to complete developments. It can be considered an implied power, also referred to as police power; extreme land use action suspends completely the rights of owners to use their property. It must be reasonable or the community may run the risk of being challenged. Caution should be exercised when adopting a moratorium on development. Trustee Baudek read a statement that in summary offered background information on the development of the Comprehensive Plan and subsequent Development Code by the Town of Estes Park and Larimer County, and his reasoning behind his moratorium proposal- i.e., a mandate from the citizens of our community to adopt a Development Code that will result in a future population in the valley that is recommended in the Comprehensive Plan. As the Town and County adopted it, the Comp Plan set a projected population goal, through zoning changes, for the valley of approximately 22,000 but to accomplish this there must then be some changes in zoning, or the future growth will remain at the projected 32,000. As he proposed the moratorium, the citizens, Town Board, and staff will have time to consider the implications of what is being proposed. The proposal does not prohibit apartments and condominiums; for now, it prohibits building apartments and condominiums on valuable commercial property that may well be needed for the future needs of the community. Town Attorney White noted that he and staff reviewed the Comp Plan and Development Code draft and set uses by right or special review. Community Development Director Stamey confirmed that there have been a number of commercial properties that have been developed for Board of Trustees - December 8, 1998 - Page 3 residential use. Recently, the Town Board reviewed such a rezoning that resulted in a compromise, allowing two of the three lots to be rezoned. Also, the Town Board decreed that the aforementioned rezoning request was "in the system" and the developer could proceed as submitted. Attorney White confirmed that the moratorium would restrict only those properties within Town limits. A map was displayed illustrating commercial properties having frontage on an arterial street that could be converted from commercial to residential. The property owners' intent for these properties is unknown, however, the properties do have potential for redevelopment or development. With those assumptions, 12 parcels (160 ac.) could be converted. Public testimony was heard from: Eric Blackhurst, who read from a prepared statement, and in summary, urged the Town Board to vote "no" on the moratorium. Ralph Nicklaus spoke in favor of the moratorium, expressing his appreciation to Trustee Baudek, and adding that the ordinance could have been more restrictive; he is strongly in favor of the moratorium and urged it be adopted. Ross Brown urged the Town Board vote against the moratorium stating that it was ill-advised to wait for six months for completion of the Comp Plan, the Town has a very effective planning staff and Planning Commission--let them do their job. Bill Van Horn stated his opposition to the ordinance based on the possibility of transferring certain uses to a "CH" zone which does not currently exist, opinion of the best use of property, current clients that are not vested and subject to the new moratorium which is cause for concern due to the lack of reasonableness. Robert Fey who owns property in the Estes Valley which is for sale, urged the Board to protect his land value and not decrease it by an ill-advised moratorium. Gerald Mayo commented that change is inevitable, and he expressed concern with the taking of property rights, and urged the Board to vote "no". Cherie Pettyjohn stated that when the Comp Plan was adopted, citizens were advised that "it was just a plan", and all existing zoning would be in effect until the Plan codified, public hearings were held, and all could vote-this schedule should be allowed to happen, and the moratorium should not take place. Citizens are concerned with the Development Code - all entities and the public need to have discussion. Alan Aspinall commented on the lack of commercial property development, supply and demand in the housing market, and protection of service people in the Valley. Jim Rogers urged denial of the ordinance based on property rights. There being no further public testimony, Mayor ProTem Doylen closed the public hearing. Trustee Baudek commented on the lack of public support, clarified that his previous motion was to restrict the CO not CD zone, staff did a good job in preparing the ordinance, and cautioned the Trustees that there will be difficult decisions to make in the near future. Trustees Jeffrey, Barker and Hix noted their opposition to the ordinance. Mayor ProTem Doylen expressed her appreciation to Trustee Baudek for his similar concern with the eroding commercial base, adding that she was very concerned with the word moratorium and the subsequent ramifications. Following conclusion of all discussion, it was moved and seconded (Barker/Marshall) Ordinance #25-98 providing for a moratorium on certain uses and developments of land with the Board of Trustees - December 8, 1998 - Page 4 C-D and C-0 zoning districts be denied, and it passed unanimously. Attorney White confirmed that drafting of the Land Use Code has been a unique process, and such a Code has never been accomplished in the State of Colorado. The Development Code, which involves Larimer County, has been a complicated process; the EVPC has been conducting meetings, and, while public comment is not heard at these particular meetings, the EVPC's discussions are useful to all citizens in attendance. Trustee Hix 6ffered his appreciation to the audience for their comments, and Mayor ProTem Doylen thanked Attorney White for his efforts on the Development Code. Mayor Dekker resumed his position on the Board, and thanked the audience for their comments. 2. Post Award Public Hearing/Senior Center Remodeling Project. Mayor Dekker opened the public hearing, and Town Administrator Widmer reported that the purpose of the public hearing is to allow citizens an opportunity to review and comment on the performance of the Town in carrying out the Senior Center kitchen equipment and finishes construction, a portion of which was financed with federal Community Development Block Grant funds. Al Sager commented on the lack of sound control in all three rooms (acoustic control is needed), and raised hearth in both rooms (prefers floor level). Trustee Marshall confirmed that the Center is taking bids to eliminate the noise, and will try to add buffers for the hearth. There being no further testimony, Mayor Dekker closed the public hearing. No further action was taken. 3. T.A.B.O.R. Agreements (Standard Renewals). Town Administrator Widmer reviewed the standard list of T.A.B.O.R. Agreements for budget year 1999. Citing a potential conflict of interest, Trustee Hix stated he would not participate in discussion nor vote. It was moved and seconded (Marshall/Jeffrey) the T.A.B.O.R. Agreements be approved for 1999, and it passed with Trustee Hix Abstaining. 4. Ordinance #26-98 - Establishment of Senior Center Advisory Board. Town Attorney White advised that this ordinance officially establishes the Senior Center Advisory Board and how said Board will operate. Attorney White read the ordinance, and it was moved and seconded (Hix/Jeffrey) Ordinance #26-98 be approved, and it passed unanimously. 5. Appointments/Re-appointments: A. Estes Park Senior Center Advisory Board: 1999 Officers: Richard Lange/President, Bill Marshall/V. President, Mary Ella Pearson, Secretary, (Treasurer/vacant), Mary Lou Faiella/Past President, 3- yr. Director/Lois Chase, term expires 12/00, 2-yr. Director/vacant, term expires 12/99, 1-yr. Director/Barbara George, term expires 12/99, Ross Moor and Don Tebow/2-yr. term (Lifetime Directors. It was moved and seconded (Marshall/Barker). the names listed above be appointed to the Estes Park Senior Center Advisory Board, and it passed unanimously. B. Estes Valley Planning Commi ssion (EVPC) : Cherie Pettyjohn, four-year term expiring 12/31/02 - . Board of Trustees - December 8, 1998 - Page 5 Reappointment. It was moved and seconde.d (Hix/Doylen) Ms. Pettyjohn' s appointment to the EVPC be approveh, and it passed unanimously. C. Museum Advisory Board: Susan Harris, 4-yr. term expiring 1/01/2003 - Reappointment. Jackie Johnson, 4- yr. term expiring 1/01/2003 - Appointment. It was moved and seconded (Doylen/Hix) Ms. Harris and Ms. Johnson be appointed to the Museum Advisory Board, and it passed unanimously. D. Stanley Hall Advisory Board: Polly Gunn, Jo Hazlitt, Sandy Lerner, Bennett Penn, Tim Phillips, Bob Pratti (new appointment), and Greg Steiner. It was moved and seconded (Baudek/Hix) the names listed above be appointed to the Stanley Hall Advisory Board, and it passed unanimously. 6. Liquor Licensing: A. Transfer of Ownership from Big Horn, Inc. (Ricciardi) to Big Horn Restaurant, Inc. (Brown), Beer & Wine Liquor License, 401 W. Elkhorn Ave. Clerk O'Connor confirmed the application was in order, and it was moved and seconded (Doylen/Jeffrey) the Transfer of Ownership to Big Horn Restaurant, Inc. be approved, and it passed unanimously. B. 1999 Special Event Permits filed by the Art Center of Estes Park, Inc., for public receptions scheduled 1/15, 2/26, 4/9, 5/1, 6/11, 7/16, 8/27., 10/8, 11/19. It was moved and seconded (Doylen/Jeffrey) the Special Event Permit for the Art Center of Estes Park, Inc. be approved, and it passed unanimously. 7. Intergovernmental Agreement (IGA) for Exchange of Services or Resources between Berthoud, Eaton, Evans, Greeley, Johnstown, Kersey, Loveland, Milliken, Timnath, Wellington, Windsor, Larimer County and Weld County. Town Administrator Widmer announced that the Northern Colorado Regional Cities have opted to formalize the cooperative approach of sharing services and resources that had been used informally in the past with an official IGA. This effort reflects a desire to move the regional relationships and discussions beyond the focus of land use planning and represents another step in the implementation of the Northern Colorado Regional Planning Study that was adopted in the Spring of 1995. With the IGA, managers of the participating cities may request services or resources from other participating cities. If the responding entity agrees, Â·the manager may assign staff or provide the resources mutually agreed upon. Cost reimbursements are left to the discretion of the responding entity. The IGA is a one-year agreement with successive periods unless terminated by any party. It was moved and seconded (Marshall/Doylen) the Mayor be authorized to execute the IGA as defined above. Staff clarified that the IGA covers many items; emergency situations are managed ' under emergency Mutual Aide Agreements. The motion passed unanimously. 8. Toun Administrator's Report: A. Assistant Town Administrator Position. Town 6 Administrator Widmer announced that Randy Repola will be promoted to the Assistant Town Administrator's position, and his title Will be Assistant Town Administrator/Chief of Public Safety. Administrator Widmer defined Repola's job responsibilities; the ,/ .Board of Trustees - December 8, 1998 - Page 6 promotion is' effective. 12/28/98. Captain Filsinger will be promoted to Deputy Chief of Police and the Lieutenant's position will be filled, and this employee will serve as Filsinger's assistant. B. Town Board Meeting Time 4 Discussion followed on changing the Town Board meeting time from 7:30 p.m. to 7:00 p.m. The majority of other entities meet at 7:00 p.m., and the half-hour time change tends to confuse the public. Trustee Doylen moved the Board maintain its 7:30 p.m. meeting time. The motion failed for lack of a second. Consensus was reached to change the meeting time to 7:00 p.m. effective January 12, 1999. Trustee Barker requested George Hockman clarify his statements relative to Executive Sessions, private sessions, etc. Mr. Hockman stated that, during his public comments at the beginning of the meeting, he was not inferring that the Town Board is conducting illegal meetings. Mayor Dekker confirmed that the Town Attorney takes very seriously the Board's commitment to the Open Meetings Law. Said law is very clear on exactly which items may be discussed during Executive Sessions, and the Town Board adheres to the law. Trustee Baudek noted that on behalf of the Mayor and Trustees, he wished the residents of Estes Park a Merry Christmas and Happy Holiday. A heartfelt thanks was expressed to Town employees. It was moved and seconded (Hix/Jeffrey) the Board enter Executive Session to discuss property negotiations, personnel and contract negotiations, and it passed unanimously. Following completion of all agenda items, Mayor Dekker stated that due to the holiday season, the December 22, 1998 Town Board meeting has been canceled. Mayor Dekker adjourned the meeting at 9:21 p.m. to Executive Session. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRADO kRO PUBLIB HING co. RECORD OF PROCEEDINGS Public Works Committee December 17, 1998 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Clerk O'Connor Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. HARMONY FOUNDATION WATER LINE CONTRACT - REQUEST APPROVAL. At their own expense, the Harmony Foundation constructed an 8" water line along Fish Hatchery Road, and the Foundation has prepared a Water Line Reimbursement Agreement for reimbursement when water users attach to this line. The Agreement is similar to other water line reimbursement agreements as it includes: a 15-yr. enforcement term, a 33% additional fee payable to the Foundation, and the Town would collect water tap fees from the parcels desiring to connect to the new water line. Any parcel not included in the map of the Harmony Foundation Water Line Extension Reimbursement Agreement prepared by RMC would be subject to the 33% additional fee. Director Linnane confirmed that applicability is limited due to elevation; however, all parcels identified on the map can be served. The Committee recommends approval of the Water Line Reimbursement Agreement with the Harmony Foundation. CDOT HWY. 34/36 PROJECT DESIGN AND CONSTRUCTION MANAGEMENT SCOPE OF SERVICES - REQUEST APPROVAL. Public Works Director Linnane reviewed the Hwy. 34/36 Highway Project that is tentatively scheduled to begin construction October 1, 1999. The following deadlines have been established: + April 1999 through June 1999 - Plans and specifications reviewed by CDOT and the Town. 0 July 1, 1999 - Plans and specifications approved by CDOT. 0 July 15, 1999 - Bid advertising date. â€¢ September 1, 1999 - Bids due. 0 October 1, 1999 - Construction commencement. Kerry Prochaska reviewed RMC's Scope of Services for design and construction management. The proposed cost is $179,953. The scope follows CDOT' s standards for preliminary and final design construction services which includes a full-time inspector on- site, and extensive management due to Federal grant requirements. There are currently three lanes that will be widened to five, and there are no new sidewalks. The bridge will be widened from DRADFORD.U.LISHING co. RECORD OF PROCEEDINGS Public Works Committee - December 17, 1998 - Page 2 three lanes to five lanes, and a pedestrian underpass will connect the Riverwalk to the Chamber/Lake Trail that will be constructed adjacent to the bridge. RMC intends to maintain traffic flows at all times, and the Project is environmentally compliant. CDOT has already reviewed and/or revised the preliminary design, and their comments have been incorporated. The Committee recommends approval of RMC's Scope of Services in the amount of $179,953.00. CHANGE ORDER - VILLAGE GREEN/LEXINGTON WATER LINE. The Public Works Dept. received final quantities and costs for the Village Green/Lexington Lane Water Line Project. The fittings and asphalt quantities exceeded the original estimate by $11,740, which represents 4.2% of the original contract. The Water Dept. fund can accommodate the extra fee, and the Committee recommends approval of the Change Order for an additional $11,740 funded from the Water Fund. REPORTS. The Committee reviewed the Customer Service Response Report for November, 1998. Staff confirmed that the dog stations are working, and staff is monitoring the need for additional stations. There being no further business, Chairman Baudek adjourned the meeting at 3:49 p.m. #Filu2 o Â· o tnua,0 Vickie 0' Connci-r, CMC/AAE, Town Clerk I . IMAC>FORD.U.LISHING.0. RECORD OF PROCEEDINGS Public Safety Committee January 7, 1999 Committee: Chairman Marshall, Trustees Baudek and Hix Attending: Chairman Marshall and Trustee Baudek Also Attending: Assistant Town Administrator Repola, Police Deputy Chief Filsinger, Fire Chief Dorman, Town Clerk O'Connor, Deputy Clerk van Deutekom Absent: Trustee Hix Chairman Marshall called the meeting to order at 8:00 a.m. Assistant Town Administrator Repola informed the Committee of an additional agenda item regarding the 4 paid position in the Fire Department. POLICE DEPARTMENT Partners Grand Prix, August 20-22: Partners, which is a private non-profit agency, has been serving youth in Estes Park since 1995 by matching high-risk youngsters with adult mentors. Shannon Graham, Program Director of Partners, reported the organization is currently planning the 2 nd Annual Estes Park Grand Prix which is the primary fund raiser held by Partners in the Estes Park area. The event will be held August 20th through August 22nd . The proposed route will be Manford Avenue from the High School to the turn off into the Middle School parking lot (will not enter into the intersection of Community and Manford). Traffic will be detoured from Community Drive starting at Hwy. 36 to Manford during the hours of the race and parking will be available at the Youth Center. The racetrack, built on Manford Avenue and the HS/MS parking lots, will remain intact throughout the weekend. 160 participants plus their families and other spectators are expected. There is no specific cost to the Town, however, the Police Department will provide assistance on race days and the Street Department Will provide barricades. The Committee recommends approval of the street closure as described above, from Friday, August 20th to Sunday, August 22 nd , to allow for the second annual Grand Prix to benefit Partners of Estes Park. Address Ordinance Compliance: Deputy Chief Filsinger reported that letters were sent to two residences identified by EMS staff that have not complied with the Street Address Ordinance. Chairman Marshall requested an additional notice in the newspaper asking residents to take five minutes and make sure home address numbers are clearly visible from the street. 1998 Training of Sworn Personnel: Deputy Chief Filsinger reported that the total training for sworn personnel in 1998 was 4,273.5 hours. Assistant Town Administrator Repola requested that future reports be summarized listing required CIRSA training, POST requirements, and specific department training. Deputy Chief Filsinger noted that three new officers participated in the FTO program, which led to a significant increase in the number of hours for FTO training. Customer Surveys: Staff reported that 57 surveys were tallied in Patrol and 36 were tallied in Communications. These surveys represent a cross-section of the public encountered by the Police Department. The average rating for Patrol ranged from 4.38 to 4.68 (5 being outstanding) and the average for Communications ranged from 4.24 to 4.44. BRAD FORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Safety Committee - January 7, 1999 - Page 2 FIRE DEPARTMENT Approval of ISO (Insurance Service Offices) Method: Due to time constraints, Fire Chief Dorman reported that this .item will be presented at the February Committee meeting. Paid Fire Department Position: Administrator Widmer, Town Attorney White, Fire Chief Dorman, Assistant Town Administrator Repola attended a meeting with the Fire Department to discuss the budgeted 4 paid Fire Chief position. Following a discussion, it was determined a team, consisting of Rich Widmer, Randy Repola, Mike Kearney, Jim Watson, and Doug Schlarbaum research potential options. All agree that the Fire Department's top priority is to continue providing high quality service. The team will report their findings when available. REPORTS Correspondence Summary: The Committee reviewed correspondence received in December, 1998 and January, 1999 praising the efforts of the Police Department. There being no further business, Chairman Marshall adjourned the meeting at 8:35 a.m. A , A Rebecca van Deutekom, Deputy Town Clerk BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission December 15,1998 Commission: Chair Al Sager, Commissioners Mark Brown, Harriet Burgess, Stephen Gillette, Alma Hix, Edward Pohl and David Thomas Attending: Chair Sager, Commissioners Burgess, Gillette, A. Hix, Pohland Thomas AlsoAttending: Mayor Robert L. Dekker, Trustee Liaison G. Hix, Senior Planner Joseph, Recording Secretary Botic and Meribeth Wheatley Absent: Commissioner Brown Chair Sager called the meeting to order at 1:30 p.m. 1. CONSENT AGENDA a. Minutes of the November 17, 1998 meeting were approved. b. Preliminary Plat, Sleepy Hollow Subdivision, A Portion of the South 1/2 of Section 22, T5N, R73W, of the 6111 P.M., Fall River Road, West of Trails West Lodge & BlackHawkLodge, Gary D. Connely, Tejas IncJApplicant. It was moved and seconded (PohI/Gillette) the Preliminary Plat, Sleepy Hollow Subdivision, A Portion of the South 1/2 of Section 22, T5N, R73W, of the 6'h P.M., be continued to the January 19, 1998 Planning Commission meeting, and it passed unanimously. c. Preliminary Plat Arapaho Meadows Addition to be known as Pawnee Meadows Subdivision, West of Carriage Drive and Highway 7, Scott Miller/Applicant. It was moved and seconded (Pohi/Gillette) the Preliminary Plat, Arapaho Meadows Addition to be known as Pawnee Meadows Subdivision, be continued to the January 19, 1998 Planning Commission meeting, and it passed unanimously. d. Development Plan 98-08, Lot 2, Ranch Meadow Subdivision, West ofLone Pine Acres and North of Grand Estates, Richard H. Wille, TrusUApplicant. It was moved and seconded (Pohl/Gillette) the Development Plan 98-02, Lot 2, Ranch Meadow Subdivision, be continued to the January 19, 1998 Planning Commission meeting, and it passed unanimously. 2. SUBDIVISIONS a. Amended Plat, Lots 18 & 19, Quasebarth Resubdivision, 850 Dunraven, Stan/Mary Hart and Mark/Vicky Holler/Applicants. This is a request to combine two existing lots intoonenewlot. Theowners have obtained a variance from the Board of Adjustment for building expansion as shown on the plat. Combination of the two lots was a condition of this variance. Senior Planner Joseph reviewed the variance received, the staff report and recommended approval with one condition. Applicant's representative, Bill Van Horn, reviewed the request agreeing with the staff recommendation. Commissioner Thomas questioned the issue of outside storage stating this will be an ideal time to 'clean up'. Mr. Van Horn agreed stating this was the purpose of this request; there is a potential for some indoor storage and some outside storage will remain (piperacks on theeasterly side ofthe building undertheeave). The lean- to will be removed. Mr. Joseph stated outside storage is a permitted use in this area. There were no audience comments. It was moved and seconded (Thomas/A. Iiix) approval of the Amended Plat, Lots 18 & 19, Quasebarth Resubdivision, be recommended to the Board of Trustees with the following condition, and it passed unanimously. â€¢ Delineation of the proposed building addition and ofbuilding setbacks should be removed from the Plat. aRADFOR/PUBLISHING cO. RECORD OF PROCEEDINGS Estes Park Planning Commission - December 15, 1998 Page 2 3. DEVELOPMENT PLANS a. Development Plan 98-07, Lot 1, Ranch Meadow Subdivision, West of Lone Pine Acres and North of Grand Estates, Richard H. Wille, TrusUApplicant. This is a proposal for multi-family development consisting of32 dwelling units total in six buildings. Each unit will have a twocar attached garage. Senior PlannerJoseph reviewed the staffreportrecommending approval with conditions. Correspondence in support of the request has been received as follows: verbal (telephone) - Jerry Swank, Bob Towner, and Leon Smeaton, written - Brian/Nell Burt and Percy/Georgia Andrus. Applicant's representative, Bill Van Horn, stated the Applicant is generally in agreement with staff recommendations. There will be parking and planting buffers, and the plan will be revised to reflect a significant relocation of plants. Applicant, Richard H. Wille, stated the irrigations system has its own tap and a space has been reserved for cluster boxes, the sidewalk along Raven Circle will be constructed and he requested the sidewalk be continued to Ace Hardware. Mr. Joseph noted this was a requirement for Ace Hardware. Mr. Van Horn stated the sidewalk on the west line of the property is already in place. The remaining construction will be a part of the Improvement Guarantee. Recognizing the developer's legal rights, Commissioner Pohl stated this proposal is disturbing due to the proximity lo Highway 34, and loss of the berm. For many years the Town has been addressing the 'entry statement'. Mr. Pohl presented aphoto scenario ofhow theproposal may appear with approval ofthis request. He requested the view be softened. Mr. Van Horn responded noting this will not disguisc the project, however, there will be a definite softening, character will be exemplificd as to landscaping treatment (berming and plantings), Applicant will go beyond the minimum and a plan will be submitted forstaffapprovalprior to building permit application. The bermalterations will bea positive change. Mr. Van Horn explained the drainageroute on theplan and noted this will be clarified to staff' s satisfaction. Mr. Wille stated sewers are stubbed in, one per building, uncovered, and insulated with some masonry. Public Works Director Linnane requested the plans be clarified to show how drainage occurs from one unit to another. Mr. Van Horn stated that would be complied with and noted each unit has a meter. Commissioner Thomas questioned the reference to ISO in the Statement of Intent. Mr. Van Horn responded and submitted a sheet identifying all fire hydrants. Mr. Joseph stated no written comments were received from Fire Chief Dorman, he took the initiative to call him and Mr. Dorman had no comment. This was interpreted as approval. The fire hydrant locations arc in compliance with the requirements in effect at the time of the subdivision process. There were no audience comments. It was moved and seconded (A. Hix/Gillette) Development Plan 98-07, Lot 1, Ranch Meadow Subdivision, be approved with the following conditions, and it passed unanimously. 1. Theminimumparking/strectplanting buffershave notbeenmetbetween the parking for the westerly building and Raven Circle, and along the east edge of the easterly parking area. Also, it is unclear as to how many existing trees and shrubs might be relocated along the highway frontage in order to meet the requirement in this area. The planting plan should bc revised to provide the required plantings in these areas. This could be accomplished by relocating plants proposed for the interior of the site, or by adding plants in these areas. The planting information shall be revised accordingly. 2. The irrigation service line, meter, and tap shall be shown. A meter and tap shall be purchased if none exists. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Estes Park Planning Commission - December 15,1998 Page 3 3. The subdivision approval of Ranch Meadow requires construction of a sidewalk along Raven Circle. The required sidewalk shall be shown on this plan and shall conform to the design criteria found in Public Works memo dated 11/3/98. The developer shall be responsible for construction of this sidewalk as per the original Ranch Meadows Subdivision approval. 4. Thedevelopershallberesponsible forinstalling additionalpostalcluster boxes as required to keep pace with construction of new units. 5. Clarifydrainage fromthe backofthe four units at the southwest corner will directed to the pond. c. Development Plan 98-09, Lot 3, Ranch Meadow Subdivision, West of Lone Pine Acres and North of Grand Estates, Richard H. Wille, TrusUApplicant. This is a proposal for multi-family development consisting of 9 dwelling units total in three buildings. Each unit would have a two car attached garage. Senior Planner Joseph reviewed the staffreportrecommending approval with conditions noting staff comments on this request arc similar to the previous Agenda item. Applicant'srepresentative, Bill Van Horn, stated all conditions will be incorporated and revised. There were no audience comments. It was moved and seconded (Burgess/A. Hix) Development Plan 98-09, Lot 3, Ranch Meadow Subdivision, be approved with the following conditions, and it passed unanimously. 1. The access to the site and the width and position ofthis drivewayshall be adjusted to provide a 10' wide planting area as required in 17.24.020 (f). 2. The district boundary planting requirements have not been met along the north and west lines of the site. The planting plan shall be revised to provide the required plantings in these areas. This may be accomplished by relocating plants proposed for the interior of the site, or by adding plants along the district boundaries. 3. The note regarding relocation of existing berm shall be deleted. 4. The irrigation service line, meter, and tap shall be shown. A meter and tap shall be purchased if none exists. 5. The subdivision approval of Ranch Meadow requires construction of a sidewalk along Raven Circle. The required sidewalk shall be shown on this plan and shall conform to the design criteria found in Public Works memo dated Nov. 3, 1998. The developer shall be responsible for construction of this sidewalk as per the original Ranch Meadows Subdivision approval. 4. REPORTS/OTHER BUSINESS Chair Sager recognized MayorDekker's attendance and Recording Secretary Roxanne Botic who has resigned and welcomed Meribeth Wheatley who will be the new Recording Secretary. 5. ADJOURNMENT There being no further business, Chair Sager adjourned the meeting at 2:26 p.m. ENCAM-2-*fÂ·. Roxanne S. Botic, Recording Secretary I.A.FOROPUSLISHING.0. RECORD OF PROCEEDINGS Board of Adjustment January 5, 1999 Board: Chair John Baudek, Members Jeff Barker, Lori Jeffrey, Wayne Newsom and Al Sager Attending: All Also Attending: Senior Planner Joseph, Building Official Birchfield and Recording Secretary Wheatley Absent: None Chair Baudek called the meeting to order at 8:00 a.m. CONSENT AGENDA MINUTES The minutes of the December 1,1998 meeting were accepted as presented. ELECTION OF OFFICERS, APPOINTMENT OF SECRETARY John Baudek was nominated Chair and Al Sager was nominated Vice Chair and it passed unanimously. The Community Development Secretary, currently Meribeth Wheatley, was appointed as Recording Secretary. PORTIONS OF LOTS 24 & 25, BLOCK 10, TOWN OF ESTES PARK - SILVER MOON, LLC, APPLICANT - VARIANCE REQUEST FROM SECTION 17.16.030.4 OF THE MUNICIPAL CODE. Senior Planner Joseph reviewed the staff report as follows: This is a request for a variance for alteration of a non-conforming use. The property is zoned R-M, and since it docs not front an arterial the use is non-conforming (section 17.16.030.4). It is now also grandfathered as a legal non-conforming use with respect to density on the sile (17.20.020), and number of parking spaces provided (17.24.010). This is a request for structural alteration of a non-conforming use and density (as opposed to expansion) in the sense that the proposal is to replace five existing units with kitchens with five new units with kitchens. Senior Planner Joseph reviewed the Staff Report noting there would be no net increase in density. None of the existing units are now accessible to the disabled, the five new units are proposed to be accessible. The position of the proposed new units does meet the required river and property sideline setbacks. Also, the need to provide accessible units is a significant consideration. The accommodations use in this location is compatible with the surrounding commercial uses, and it visually separated and buffercd from the existing residential uses to the north. Staff recommends approval of this variance request with the following conditions: 1. The interior of the new units, as well as the exterior access shall be made accessible to the disabled in compliance with current applicable Federal and State regulations. A site plan detail of the exterior access shall be submitted with the building permit application. 2. The owners shall agree to remove any of the existing encroachments in the Spruce Drive right-of-way at any time upon written request from the Town, as per Greg White's memo. 3. A revised parking layout shall be implemented on the site, that shall improve site circulation and optimize the available parking on the site. This layout shall be presented for staff approval prior to application for a building permit, and it shall be implemented prior to issuance of a certificate of occupancy for the proposed units. BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Board of Adjustment January 5, 1999 Page 2 Member Sager requested a recess in order to give the applicant additional time to arrive. Hc wished to review with the applicant the parking requirements due to the non-conformity. Chair Baudek agreed to proceed to Reports. REPORTS- TIME PERIOD FOR EXPIRATION OF VARIANCE. Senior Planner Joseph gave the Staff Report in response to Chair Baudek's request to review the current four (4) months time limit for variances. Staff has recently received a draft of the proposed new regulation concerning the variance expiration period which was prepared by Clarion Associates as a part of the new Estes Valley Development code. Their recommendation for revision of the current code requirement is as follows: "Failure of an applicant to commence substantial construction or action with regard to the variance approval within one year of receiving approval of the variance or within six months of receiving a building permit related to the variance, whichever comes first, and to complete such construction or action within two years of receiving approval of the variance shall automaticaIIy render the decision of the BOA null and void." One year is a more reasonable period of time for construction and it is therefore more responsive to the applicant's needs. As a practical matter, there is a need to balance the applicant's time frame against the reasonable expectations of the neighborhood to have an opportunity to be informed and involved in the process and to comment on the request. Staff has researched four different municipal codes available for query on the Internet and found that three (3) out of (4) cities had one year expiration periods. The fourth had a three year period, and two of the cities had a provision for an administrative extension. Member Sager inquired as to the current fee amount, which has been $50 for several years. Discussion continued regarding what the appropriate fee should be in order to cover the costs of reviewing the variance request. Senior Planner Joseph pointed out that legal consulting and engineering fees are usually considered separate and billed to the applicant as such. END REPORT As neither the applicant nor a representative for the Silver Moon had arrived, it was moved and seconded (Jeffrey/Sager) to table the variance request until the next regularly scheduled meeting. There being no further business, Chair Baudek adjourned the meeting at 8:20 a.m. ~04, klk|*.1 U.>42Â£+1 6- Meribeth Wheatley, Recording Sdretary Town Clerk's Office Memo To: Honorable Mayor Dekker Board of Trustees Rich Widmer, Town Administrator Gregg Filsinger, Deputy Chief of Police From: Vickie O'Connor, Town Clerk Date: January 6,1999 Re: New Liquor License - Rocky Mountain High Discount Liquor BACKGROUND. On November 10, 1998, the Town Board conditionally approved the New Liquor Store License for Paul Sauerzoph dba ROCKY MOUNTAIN HIGH DISCOUNT LIQUOR, 214 E. Elkhorn Ave. Although building owner Lee Kemper had signed a Letter of Intent, I requested conditional approval as the official lease was pending. Mr. Sauerzoph notified me today that a mutually-acceptable lease was not reached with Mr. Kemper, and that he intends to place the liquor store in the Range Realty Building, 308 E. Elkhorn Ave. I believe we should post the new site, adhere to the mandated 30- day waiting period, and conduct a new public hearing. RECOMMENDATION. Approve Resolution #1-99 (attached) setting the public hearing date of February 9,1999. â€¢ Page 1 RESOLUTION # 1-99 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Liquor Store License, filed by Paul Sauerzoph, dba ROCKY MOUNTAIN HIGH DISCOUNT LIQUOR, 308 E. Elkhorn Ave., Estes Park, Colorado, is January 5, 1999. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, February 9, 1999 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.07 miles, as measured from the center of the applicant's property. ADOPTED: 4 4 RESOLUTION NO. 2-99 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-107, C.R.S., hereby states its intention to annex the area described herein. The Board of Trustees finds and determines that the Petition filed with the Town requesting annexation of the area described herein is in substantial compliance with Section 31-12-107(1) (g), C.R.S. The Board of Trustees further finds and determines that the Petition is signed by persons comprising one hundred percent (100%) of the landowners in the area proposed to be annexed and owning one hundred percent (100%) of the area, excluding public streets and alleys and any land owned by the annexing municipality. Such area, if annexed, will be known as "PEDERSEN ADDITION" to the Town of Estes Park, Colorado. Such area is described as follows: Lot 5 according to that certain plat recorded with the Clerk and Recorder of Larimer County, Colorado, on September 18, 1989, under Reception Number 89042460, more particularly described as follows to wit: A portion of the Northwest 4 of the Northwest 4 of Section 31, Township 5 North, Range 72 West of the 6th P.M., Larimer County, Colorado, being more particularly described as follows: Beginning at the Southeast corner of said NW 4 of the NW 4 as monumented by a brass bolt in concrete and considering the South line of said NW 4 of the NW 4 to bear S 88Â°42' 00" E with all bearings herein relative thereto; thence along said south line N 88042' 00" W 172.86' to the southeast corner of Lot 6; thence along the east line of Lot 6 parallel to the East line of said NW 4 of the NW 4 N 00Â°11'22" W 270.00'; thence along the north line of Lot 6 parallel to said South line N 88Â°42'00" W 54.90' to the southeast corner of Lot 4; thence along the east line of Lot 4 parallel to the East line of said NW 4 of the NW 4 N 00Â°11' 22" W 200.61' to the south line extended to the Connelly Addition to the Town of Estes Park; thence along said line extended N 89048' 00" E 227.69' to the East line of said NW 4 of the NW 4; thence along said East line S 00Â°11' 22" E 476.57' to the Point of Beginning. Described Lot 5 contains 2.135 Acres. IT IS FURTHER RESOLVED, that in accordance with Section 31-12- 108, C.R.S., the Town Board public hearing shall be held on March 9, 1999 at 7:00 p.m., in the Municipal Building, located at 170 MacGregor Ave., Estes Park, Colorado, for the purpose Of determining if the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S. IT IS FURTHER RESOLVED, that the Town Clerk shall give the notice of the hearing as provided in Section 31-12-108(2), C.R.S. IT IS FURTHER RESOLVED, that the plat of the Pedersen Addition be referred to the Planning Commission to begin the necessary procedures to make the property subject to the Zoning Ordinances of the Town, and that the Planning Commission's public hearing shall be held February 16, 1999. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 2 :Si .. 1.4 :.4 3.1- .... ...11>,04 . 7,...9 i : idf- .41:4..f./E $. 0'./.:.Â·....2/:; .422 3.-I/' : :. I . Vicinity Map Not to Scale lilli i cd iii I - -7 -4 Ju=am=~4 AL' , Ilâ€ž0 - il ' I .ES" l-11*-11 1 ?1% 1 1 6 -Â·zij *---42-4#AL-tILK- ivi 'li ft f lij]L_--~~----in 311 I i- luli 11 --- 1- 1,- Â¥ ..t- MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Bob Joseph, Senior Planner Date: 1-6-99 Subject: Amended Plat of Lots 12, 13 and 14, Blk 1, Amended Plat of Lots 12 through 16 and 23 through 35, Blk 1, Fall River Estates. CONSENT AGENDA Background: The primary purpose of this Amended Plat is to permanently reduce the required building setbacks on these lots. The total number of lots and the position of the existing lot lines is unchanged. The Board of Adjustment has previously granted a setback variance on lot 13 which has since expired. Essentially this Plat will provide reduced setbacks in a coordinated, permanent fashion with the consent of all of the affected property owners. These lots are steep and difficult to build on and a reduction of building setbacks is justified. The Planning Commission recommended approval of this Amended Plat on Aug. 18, 1998. .... Â· u <C\.l\2~ \PE 7 -1 Y joi~ 1 r " ,<07/x Az- 1 1 \ . h# i , r,-. 1 1,13 : valERi INK ;131 ~>Iqf:2>99909.'tj i 11. Â¥ 4 RIVEF mill : 1 --r--1 2 0, i 1 2 1, 25 ;16 | ~ \..~Â£\, rt---4 //@d~4244*4 - c>Ni,- Recommendation: Approval ofthis Amended Plat. MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Bob Joseph, Senior Planner Date: 1-6-99 Subject: Amended Plat, Lots 18 and 19, Quasebarth Re-Sub CONSENT AGENDA Background: This amended plat combines two existing lots into one new lot. The existing building on the site was constructed across the property line dividing the two existing lots. The owners have obtained building setback variance from the Board of Adjustment for building expansion as shown on the plat. Combination of the two lots was a condition of this variance. The Planning Commission recommended approval of this Amended Plat on Dec. 15.1998. /67;7Â· - - ,<I 1 wÂ· pe Â· Y j 9==EÂ¥,=40 L-4 1 ..AKE ESTES i I ~\4 --t T p N i 12\-,7 h b=-- 1--- r---6112â‚¬IMEL~â‚¬2~-~ i su. b -- 1 \4fultirl*itiEfilliMi/9 1 7- SITE / NCITIETE -1[1 1 10*Â»44-0. --)*R'/ ' - 1 1 .Dll 1 -1] :; CalvEs AVENUE Â£ i IÂ·a42 ILL 1 VICINITY MAP Location: 850 Dunraven, (Mountain Home Plumbing and Heating) Recommendation: Approve the Amended Plat of Lot 18 and 19, Quasebarth Re-subdivision of a portion of Lot 41, Little Prospect Mountain Addition. I . RESOLUTION NO. 3-99 WHEREAS, Section 26-6-402(2)(c) of the "Colorado Sunshine Act of 1972" as amended, requires a municipality to designate a public place to post notices of its meetings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. That the lobby area immediately adjacent to the Administrative Offices in the Estes Park Municipal Building, located at 170 MacGregor Avenue, Estes Park, Colorado, is hereby designated as the Public Place for Posting Notices of Town Meetings. DATED this day of , 1999. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk MEMORANDUM Date: January 8, 1999 TO: Honorable Mayor Dekker Board of Trustees M 4-- " - From: Capt. Gregg Filsinger/'450z240-ep~ Clerk O'Connor =rt U Subject: Rocky Mountain Discount Liquor - Violation BACKGROUND: On Monday, December 28th, Gregg and I met with Gregg Coffman, the attorney representing Young Hee Kim, the owner of Rocky Mountain Discount Liquor. Gregg explained the sale to a minor allegations made by the Police Dept. that set forth the need for a Show Cause Hearing (case documents attached). As you know, the Board authorized staff to negotiate a Stipulation Agreement utilizing the Stipulation Guidelines adopted January, 1998. Sale to a Minor is considered a critical violation that suggests a total suspension of 30 days, with 15 days served and 15 days held in abeyance on the condition that no further violations occur within the one year stipulation period. Mr. Coffman was very cooperative and Gregg assured him that the Police Dept. is available to assist liquor licensees, and they discussed an "ID Guide." I believe the Town Board has the following options pertaining to the Stipulation and Agreement: (1) approve it as presented, (2) amend it, or (3) deny it and proceed with the Show Cause Hearing. RECOMMENDATION: On behalf of Rocky Mountain Discount Liquor, Gregg and I respectfully request the Board of Trustees approve the attached Stipulation Agreement setting the following dates for suspension, therefore not proceeding with the Show Cause Hearing: From 12:01 a.m. January 25, 1999 through 11:59 p.m. February 8, 1999, and adopt the Findings and Order which is also attached. BEFORE THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, ESTES PARK, COLORADO STIPULATION AND AGREEMENT IN THE MATTER OF: YOUNG HEE KIM ROCKY MOUNTAIN DISCOUNT LIQUOR 350 W. RIVERSIDE DR. ESTES PARK, COLORADO 80517 LICENSE NO. 10-95159-0000 THIS AGREEMENT BETWEEN the Board of Trustees, Town of Estes Park, ( "the Town"), acting as the Local Licensing Authority, and the Young Hee Kim, ROCKY MOUNTIAN DISCOUNT LIQUOR, 350 W. Riverside Dr., Estes Park, Colorado 80517, License No. 03-39779-000 ("Licensee") is offered for the purpose of a settlement of the matters detailed in the Order to Show Cause and Notice of Hearing attached hereto as Exhibit A and incorporated herein by reference. The above-named parties submit and agree as follows: 1. The facts and allegations as set forth on Exhibit A of the Order to Show Cause and Notice of Hearing are true and accurate. 2. The Licensee represents and states as follows: A. Licensee waives the right to a hearing before the Board of Trustees for the purpose of determining whether or not the Licensee committed the violations. B. Licensee waives the right to confront witnesses presented by the Town to establish the said violations and the right to have subpoenas issued requiring the presence of persons or the production of papers, books and records necessary for the determination of all issues to be presented to the Board of Trustees. C. Licensee's admissions to the alleged violations are made voluntarily and the admissions are not the result of any undue influence or coercion on the part of anyone. D. Licensee has had the opportunity to fully consider the consequences of the Stipulation and has had the opportunity to seek advice from its own legal counsel. E. Licensee understands that, by admitting to the alleged violations, the Board of Trustees will consider the said violations to have been proven and Licensee hereby waives the necessity of establishing a factual basis to support a finding of said violations. 3. The Licensee agrees to a 15-day suspension of its Retail Liquor Store Liquor License as a penalty for its violation of the Colorado Liquor and Beer Code as set forth in Paragraph 1 of this Stipulation and Agreement. Said suspension of Licensee's Retail Liquor Store License to take place as follows: From 12:01 a.m. January 25, 1999 through 11:59 p.m. February 8, 1999. 4. The parties agree that nothing set forth in this Stipulation and Agreement shall prevent or hinder the Town in considering suspension or revoking Licensee's Retail Liquor Store License for any violation of the Colorado Liquor and Beer Code, subsequent to the date of this Stipulation. However, the Town shall comply with all of the requirements of the Colorado Liquor and Beer Code in any subsequent proceeding. 5. In the event that the Board of Trustees chooses not to accept the provisions of this Stipulation, the Licensee shall be permitted to withdraw its admissions to the charges and proceed to hearing on all issues set forth in the Notice. If Licensee withdraws its admissions, nothing in this Stipulation shall be used as evidence or taken into account by the Board of Trustees in the hearing on the Notice or in any subsequent proceeding concerning this matter. 6. The persons executing this Stipulation and Agreement for the Licensee have full corporate authority to execute this Stipulation and Agreement and bind the corporation which is the Licensee. DATED this rk day of (1 ,ucut~4 , 1999. 0 ROCKY MOUNTIAN DISCOUNT LIQUOR By: %-~~~- H, & - Tille TOWN OF ESTES PARK Byh }t ~ fluÂ«j> - E-st~Fark Polic~b epartment By: 6(-7. 0 6Â»ax) Town Clerk BEFORE THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, ESTES PARK, COLORADO FINDINGS AND ORDER OF SUSPENSION IN THE MATTER OF: YOUNG HEE KIM ROCKY MOUNTAIN DISCOUNT LIQUOR 350 W. RIVERSIDE DR. ESTES PARK, COLORADO 80517 LICENSE NO. 10-95159-0000 THIS MATTER comes on for Show Cause Hearing before the Board of Trustees of the Town of Estes Park, Colorado, sitting as the Liquor Licensing Authority with respect to the above referenced alcohol beverage license. The Board of Trustees, having been presented with a Stipulation and Agreement executed by the Estes Park Police Department and Town Clerk as representatives of the Town, and Young Hee Kim, Licensee, hereby accepts said Stipulation and Agreement and pursuant to said Stipulation and Agreement, enters the following FINDINGS AND ORDER: FINDINGS: 1. Notice of the Show Cause Hearing was mailed to the Licensee on November 25, 1998. 2. Based upon the Stipulation and Agreement presented to the Board of Trustees and incorporated into this Findings and Order by reference, the Authority finds that the allegations contained in Exhibit A of the Order to Show Cause and Notice of Hearing are true and represent violations of the Colorado Liquor and Beer Code. ORDER: The Authority hereby orders that the Retail Liquor Store License issued to Young Hee Kim, ROCKY MOUNTAIN DISCOUNT LIQUOR, License No. 10-95159-0000 be and hereby is suspended for period of fifteen days, commencing at 12:01 a.m. January 25, 1999 through and including 11:59 p.m., February 8, 1999. . BEFORE THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, ESTES PARK, COLORADO ORDER TO SHOW CAUSE AND NOTICE OF HEARING IN THE MATTER OF: YOUNG HEE KIM ROCKY MOUNTAIN DISCOUNT LIQUOR 350 W. RIVERSIDE DR. ESTES PARK, COLORADO 80517 LICENSE NO. 10-95159-0000 WHEREAS, it has been made to appear to the Board of Trustees of the Town of Estes Park, Colorado, that there is probable cause to believe that you have violated the statutes and/or the Rules and Regulations of the Colorado Liquor and Beer Code governing your license in the following particulars: SEE EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE. ALSO ATTACHED AS EXHIBIT "B" AND INCORPORATED HEREIN BY REFERENCE IS A COPY OF THE FIELD INCIDENT REPORT OF THE ESTES PARK POLICE DEPARTMENT. NOW, THEREFORE, you are hereby ordered to appear before this Board at the Board Room of the Town of Estes Park Municipal Building, 170 MacGregor Avenue, Estes Park, Colorado, on Tuesday, January 12, 1999 at 7:30 p.m., or as soon thereafter as you can be heard, to show cause why your said license should not be suspended or revoked as by law provided. You are entitled to have an attorney represent you at the hearing. If you should retain an attorney, you should do so well in advance of the hearing. If a postponement of the hearing is desired, it should be made in writing to the Town Clerk at least seven (7) days prior to the above-mentioned date. A postponement will not be granted except for good cause shown. If you should fail to appear at the aforementioned time and place, testimony will be taken in reference to the allegations, upon which evidence your license to operate under the terms of the Colorado Liquor and Beer Code may be suspended or revoked. Please be further advised that if this authority does find you in violation of any of the above-cited section(s) of the Colorado Liquor and Beer Code, then it may consider in selecting the . sanction to be imposed against you, all prior violations of the Liquor and Beer Code by you as well as any sanctions previously imposed against you. IT IS FURTHER ORDERED that a copy of this Order and Notice shall be mailed and delivered to the above-mentioned licensee. IN WITNESS WHEREOF, I have hereunto set my hand and seal of my office this 0?.5~<0Â· day of L71Â»;ce.aU,i/ , 1998. TOWN OF ESTES PARK By: Â£2 - ~7- dAÂ«--Â£,0 Town Clerk EXHIBIT "A" APPLICABLE INFORMATION ON ALLEGED VIOLATIONS STATUTES VIOLATED: 12-47-901 Unlawful acts - exceptions. (1) Except as provided in section 18-13-122, C.R.S., it is unlawful for any person: (a) to sell, serve, give away, dispose of, exchange, or deliver or permit the sale, serving, giving, or procuring of any alcohol beverage to or for any person under the of twenty-one years, to a visibly intoxicated person, or to a known habitual drunkard; It is alleged that on or about October 31, 1998, Kim Young Hee, owner of and licensee holder of Rocky Mountain Discount Liquor did sell liquor (3 quarts of Everclear grain alcohol) to a person under the age of 21. EXHIBIT "B" ESTES PARK POLICE DEPARTMENT FIELD INCIDENT REPORT NUMBER 98-1689 ATTACHED ESTES PARK POLICE DEPARTMENT COPY REPORT NUMBER 98-1689 FIELD INCIDENT REPORT Place of Occurrence: Rocky Mountain Discount Liquor, 350 W Riverside Dr., Estes Park, CO Report Status: CHARGES FILED ~ Grid: 73-05-25 Area: 6 Date(s)/Time(s) Date Assigned: 103198 of Occurrence: 103198/2028 Time Assigned: 2030 Time Arrived: 2031 Date/Time Time Completed: 2124 Reported: 103198/2030 Total Time: Incident Name (1): UNLAW ACTS LIQUOR Booked at DC?: No Juvenile Involved?: No Evidence/Property Seized?: Yes Synopsis: On 103198 at approximately 2028 hrs., EPPD Police Chief Repola observed JEREMY JOHNSTON, W/M, 18, exit Rocky Mountain Discount Liquor. Chief Repola contacted JOHNSTON and JOHNSTON was in possession of three bottles of alcohol which he had purchased at Rocky Mountain Discount Liquor. JOHNSTON was issued a summons for Underage Possession of Ethyl Alcohol. The owner of Rocky Mountain Discount Liquor was identified as YOUNG KIM, A/F, 46. KIM was the person who had sold the alcohol to JOHNSTON. KIM was issued a summons for Selling Alcohol to a Person Under the Age of 21. 'erson/Business Involvement Person(s) Charged: 1. CS KIM, YOUNG HEE DOB: 052552 SSN: 194705625 Race/Sex: A/F Eth: N Hgt/Wgt: 506/130 Hair/Eyes: BRO/BRO Hm Add: 511 Riverrock Cr., PO Box 255, Estes Park, CO Ph: 577-1699 Wk Add: 350 W Riverside Dr., Estes Park, CO Ph: 586-4314 2. CS JOHNSTON, JEREMY M DOB: 011280 SSN: 522598718 Race/Sex: W/M Eth: N HgUWgt: 508/145 Hair/Eyes: BRO/BRO Hm Add: 247 Wagener, Allenspark, CO 80510 Ph: 747-2358 Report Origin Radio Dispatched Report Outline On 103198 at approximately 2028 hrs., Estes Park Police Chief Repola observed a W/M who he knew to be JEREMY JOHNSTON, 18. Chief Repola observed JOHNSTON as he exited the rocky Mountain Discount Liquor store at 350 W Riverside Dr. JOHNSTON was carrying a brown paper bag when he exited from the store. Chief Repola contacted JOHNSTON and did observe that the bag contained three bottles of alcohol. Chief Repola then detained JOHNSTON. Officer Leaycraft and Captain Filsinger did arrive at the location to assist. JOHNSTON advised officers that he had purchased the alcohol from inside the Rocky Mountain Discount Liquor store. LEAYCRAFT/5070 (psa/110598) SHIFT COMMANDER DATE APPROVED Page 1 ESTES' PARK POLICE DEPARTMENT ~Â· 4- 9 iDr - REPORT NUMBER 98-1689 FIELD INCIDENT REPORT 4.3 1 0 Officers went inside the liquor store and did contact the owner of Rocky Mountain Discount Liquor, YOUNG HEE KIM, A/F, 46. JOHNSTON identified KIM as the person who had sold the alcohol to him. KIM stated that she had, in fact, sold the three bottles of alcohol to JOHNSTON but believed that he was 21 yoa. KIM stated that she did not ask JOHNSTON for any type of ID because she knew him from being in the store on prior occasions. JOHNSTON does possess a valid CO D/L which does show his date of birth to be 011280. The bottles of alcohol which JOHNSTON had purchased were three one liter bottles of Everclear grain alcohol. Each bottle had on it a price tag showing the cost to be $16.00 per bottle. The alcohol was seized as evidence. JEREMY JOHNSTON was issued a summons for Underage Possession of Ethyl Alcohol. YOUNG KIM was issued a summons for Selling Alcohol to a Person Under the Age of 21. END OF REPORT LEAYCRAFT/5070 (psa/110598) SHIFT COMMANDER DATE APPROVED Page 2 ESTES PARK POLICE DEPARTMENT COPY REPORT NUMBER 98-1689 SUPPLEMENTAL FIELD INCIDENT REPORT Original Report By: Â·Â· Officer LEAYCRAFT # 5070 Supplemental Report By: Officer REPOLA # 5042 Original Incident Name(s): UNLAW ACTS OF LIQUOR Date of This Supplement: 110498 Synopsis: I observed 18 year old JEREMY JOHNSTON come out of Rocky Mountain Discount Liquor carrying a brown paper bag. Upon further investigation, I determined that JOHNSTON had unlawfully purchased liquor inside the store. Report Outline Contact with Officer Leaycraft and Captain Filsinger Summary On 103198 at about 2028 hrs., I was on duty and parked in the parking lot of Rocky Mountain Discount Liquor at 350 W Riverside Dr. While sitting at the location in my unmarked Jeep Cherokee, I observed a young man named JEREMY JOHNSTON speak briefly with a group of individuals outside the store and then enter the liquor store. I checked with the other officers on duty to determine if anyone knew JOHNSTON'S exact age. Officer Alberts contacted me and advised that he had had a contact with JOHNSTON within the last two weeks and knew him to be 18 years of age. Furthermore, Officer Alberts confirmed that JOHNSTON drove a silver foreign made pick-up truck. JOHNSTON had, in fact, pulled up to the store in a silver Mazda pick-up. A short time later, JOHNSTON came back out of the liquor store carrying a brown paper bag. I could not tell at the time what the intents of the bag were. JOHNSTON seemed to be somewhat uncomfortable and glanced around the parking ot several times as he walked to his pick-up truck. I approached JOHNSTON, pulled up behind him and got out of my vehicle. I asked JOHNSTON if he had just purchased alcohol inside the store and he said yes. I looked inside the bag and noted three bottles of a clear colored alcohol but did not check the labels. I then asked JOHNSTON who sold the alcohol to him and he said that both people in the store. JOHNSTON indicated that there was a male and female in the store and they had conducted the sale. I asked JOHNSTON for his ID and he produced a CO D/L, which indicated he was 18 years of age. Contact with Officer Leavcraft and Captain Filsinger Officer Leaycraft and Captain Filsinger arrived at the store shortly after I contacted J.OHNSTON. I explained to both officers what I had observed and indicated that JOHNSTON had told me the alcohol had been sold to him by a male and female in the store. I then entered the store with Captain Filsinger and Officer Leaycraft. There were two individuals behind the counter, one male and one female. Both dark hair and medium complexion. I did not speak with either individual in the store. However, Captain Filsinger advised that they were the owners of the store. Summary I advised Officer Leaycraft that based on my observations, summonses should be issued to JOHNSTON and to the responsible person in the store. END OF REPORT al A -43 *5792- /Â·2Cfvrj ilog-9 5 RAPOLA/5042 (psa/110598) SHIFT COMMKNDER DATE APPROVED Page 1 REPORT NUMBER ESTES PARK POLICE DEPARTMENT EVIDENCE REPORT 98-67 -/tRi BIN NUMBER RECORD TYPE CODE: R-RECOVERED D-DESTRUCTION E-EVIDENCE Value Record Item Qty. Item Description Serial Number Type No. Stolen ~ecovered DNE L I TU- 8077265 OF â‚¬! 3 EVER-C-LEAL 62*(ld A L C.OADL A M .7~/.DO TOTALS ITEMS SUBMIT~D BY~. 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BU= 02: ZS\, 1 -18 : A U: 5?(CU, .Â£ 2 2 1 A ~ e~*03*1NflOO.... 1Â¥dtOINnW .0 0 1-00 0 3 5 270*41 0 -4 V j / 5Â·_Â·i# M .:7 - Â· - S3aIS H108 avaki-iN3,In000 19831 V Sl SIH1 -------1-------- 4 F COLORADO 15470 Â· 3000 'MOO 1,S SÂ¥ 9398Â¥HO W Â¥N IM 81301 1NIV-IdWOO N3Zlll CASE NO 3A3I138 01 3SnVO 318V8O8d UN FORM SUMMONS & COMPLAINT OR PENALTY ASSESSMENT '3A08Â¥ 0 MOV 100Hi elend TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Rich Widmers Town AdministitoF Date: January 7,1999 Re: Town of Estes Park Goals 1999-2000 Action Plan BACKGROUND: Attached is the proposed Action Plan for the Town of Estes Park Goals for 1999 and 2000. Each goal has an individual action plan, timeline, and action team. The Action Team is responsible for achievement of the goal. Each Action Team will have a team leader, staff, and one or two Trustees as members. The teams will meet as often as necessary to work on the goal assigned. Most of these goals are "stretch" goals that will require the Town to move beyond its comfort zone a bit; however, they are achievable. This Action Plan represents the first step toward that achievement. BUDGET/COST: Budgeted amounts are shown, where applicable, with each goal. RECOMMENDATION: Staff recommends adoption of the Town of Estes Park Goals 1999-2000 Action Plan. TOWN OF ESTES PARK GOALS 1999 - 2000 ACTION PLAN January 12, 1999 GOAL AREA 1 HOUSING STRATEGIES , . GOAL 1(A) TO FACILITATE AND PROVIDE MINIMAL DOLLARS AND SUPPORT TO AN ASSISTED LIVING PROJECT. ACTION PLAN: 1. Research available parcels of land within the Estes Valley suitable for an Assisted Living use. 2. Support grant application efforts by private developers and local Assisted Living groups. 3. Identify a lead person or community group to help focus the effort. 4. Facilitate site selection, zoning, and Development Plan review of the proposed project(s). TIMELINE: January, 1999 - May, 2000 ACTION TEAM: Leader: Town Administrator Members: Community Development Director Community Groups or individuals Town Board 1 GOAL 1(B) TO FACILITATE, IN COORDINATION WITH THE CHAMBER RESORT ASSOCIATION, THE ESTABLISHMENT OF SEASONAL EMPLOYEE HOUSING. ACTION PLAN: 1. Facilitate the search for older accommodations suitable for redevelopment as employee housing. 2. Chamber Resort Association (CRA) to conduct a survey of its members to determine the need (e.g., number ofunits/beds), level of support, and financial commitment available from members and businesses. 3. CRA to secure commitment(s) from local financial institutions to assist with proj ect development. 4. Provide staff assistance and funding as appropriate to provide studies and background information necessary for successful grant applications by private developers. 5. Provide funding as appropriate to assist in the development of selected projects. â€¢ 1999 Budget = $25,000 â€¢ 2000 Budget = $25,000 TIMELINE: January, 1999 - May, 2000 ACTION TEAM: Leader: Town Administrator Members: Community Development Director Town Board Chamber Resort Association representative 2 GOAL 1(C) - - TO INVESTIGATE NEW OPTIONS IN THE GOVERNANCE OF HOUSING AUTHORITY ACTIVITIES. ACTION PLAN: 1. Review the mission of the Estes Park Housing Authority. 2. Develop options. â€¢ Status Quo â€¢ Status Quo + new board members â€¢ Utilize the Larimer County Housing Authority â€¢ Utilize the Loveland Housing Authority â€¢ Dissolve the Estes Park Housing Authority with no further housing actions. â€¢ Others 3. Study the options â€¢ Review the June 1992 housing paper prepared by Steve Stamey â€¢ Research similar communities' solutions > Steamboat Springs > Breckenridge 1 Durango > Vail > Avon 4. Evaluate the options â€¢ Determine Town Board commitment for land, money, staff 5. Present recommendations in the form of a final report. TIMELINE: January - November, 1999 ACTION TEAM: Leader: Community Development Director Members: Community Development Staff Town Administrator Town Board 3 4 . GOAL AREA 2 COMPREÂ«ENSIVE PLANNING .. GOAL 2 (A) AND 2(B) TO COMPLETE THE EVPC DRAFT OF THE DEVELOPMENT CODE BY DECEMBER 1998 AND TO SECURE PUBLIC ACCEPTANCE, AND TOWN BOARD AND LARIMER COUNTY APPROVAL OF THE DEVELOPMENT CODE NO LATER THAN MARCH 1999. ACTION PLAN: 1. January Schedule. â€¢ Staff meeting (Stamey, White, Legg) with consultant 1/7/99 to review status of draft and revise draft with staff comments. â€¢ Larimer County and Town Staff meeting to finalize direction for trailhead regulations, floodplain regulations, wetlands classification, affordable housing, wireless communication, and nightly rentals. â€¢ Town staff meetings to discuss streets and water standards. â€¢ Town and County staff meeting to discuss road standards, and to prepare technical draft. â€¢ Staff meetings with Special Study Area residents (Fall River and Giant Track). â€¢ Meetings with special interest groups â€¢ EVPC study sessions. â€¢ Town Board briefing (with County Commissioner Disney) by staff. â€¢ Staff meeting with RNL to finalize draft of design standards. â€¢ County to provide input from County Forester and County Wildfire Manager regarding vegetation and wildfire. â€¢ Town Attorney to meet with County Attorney to review EVDC proposals and to review tax considerations of open areas. â€¢ Town staffto meet with Colorado Division of Wildlife regarding wildlife considerations. 2. February Schedule. â€¢ Draft EVDC proposal. â€¢ EVPC public meetings. â€¢ EVDC revisions. â€¢ Recommendations to Boards. 4 $ 3. March Schedule â€¢ Public Hearings. â€¢ 1999 Budget = $30,000 for adoption and notification $20,000 for printing new zoning maps and regulations ACTION TEAM: Leader: Community Development Director Members: Community Development Staff Town Attorney EVPC Consultant 5 GOAL 2(C) TO DEVELOP AN ANNEXATION PLAN FOR COMMERCIAL PROPERTIES ADJACENT TO THE TOWN LIMITS. ACTION PLAN: 1. Establish annexation goals and timetable. 2. Review candidate areas. â€¢ Contiguity â€¢ Flagpole if feasible/desirable â€¢ Utilities - study and research infrastructure â€¢ Development potential â€¢ Community entryways and planning considerations â€¢ Research water agreements > Written legal opinion/legal research > GIS mapping - parcels and agreements 3. repare a Town/County IGA regarding annexation County requires annexation when parcels are eligible or are candidates in #2. Town agrees to annex when eligible. 4. Prepare an Annexation Benefits Paper â€¢ Proactive education of prospective properties 5. Prioritize candidate areas. â€¢ Positive cost/benefit ratio â€¢ Neighborhood attitudes â€¢ Size â€¢ Achievable â€¢ Zoning 1 Reality vs "good planning" > Basis 6. Initiate annexation discussions. TIMELINE: Items 1 - 5: January - July, 1999 Item 6: July 1999 - May 2000 ACTION TEAM: Leader: Town Administrator Members: Community Development Director Public Works Director Town Attorney Town Board 6 I I GOAL AREA 3 PUBLIC INFORMATION STRATEGIES . GOAL 3 (A.) TO DEVELOP A PUBLIC INFORMATION PROGRAM ACTION PLAN: 1. Define the purpose and scope ofthe program. â€¢ Marketing ourselves â€¢ Internal - Newsletter â€¢ External - Newsletter, bill stuffers, mailings, press releases, weekly column 2. Determine staff and resources necessary to accomplish purpose and scope. â€¢ Contract out â€¢ Additional personnel â€¢ Research other cities and organizations â€¢ Review "Mountain Views," Spring 1989 - Fall 1991 3. Determine methods to be used to accomplish the purpose and scope. â€¢ Newspaper â€¢ Radio â€¢ Cable TV â€¢ Telephone answer line (automated) â€¢ Web page 4. Initiate and complete program using funds budgeted. â€¢ 1999 = $15,000 â€¢ 2000 = $20,000. TIMELINE: January - May, 1999 ACTION TEAM: Leader: Assistant Town Administrator Team Members: Town Administrator Town Clerk Advertising Director Town Board 7 . GOAL 3 (B) TO INCREASE TRUSTEE OUTREACH "Connecting citizens with their government" ACTION PLAN: 1. Define the purpose. â€¢ Communication â€¢ Increase trust â€¢ Increase visibility (related to volunteer recognition: wool market, rodeo, dedications) â€¢ Education - CML, NLC 2. Develop a program to match the purpose. â€¢ Yearly "Town Meeting" 1 Not a debate 1 Evenings (7-9pm?) > Conference Center? > Timing? > Staff involvement? 1 Invitations/advertise? 1 1st hour = agenda topics, 2nd hour = open discussion â€¢ Giveaways ( Mayor and others) â€¢ New business cards (Lori Jeffreys?) â€¢ Personal notes/cards, thank yous 3. Develop Community Events criteria â€¢ Sense of"community" - party for us â€¢ Pride/celebration â€¢ "Tourist in our own town" â€¢ Timing is critical â€¢ Heritage-based â€¢ Enjoyment, not revenue TIMELINE: Item 1: Jan - February, 1999 Items 2&3: Mar- April, 1999 ACTION TEAM: Leader: Town Administrator Members: Town Clerk Assistant Town Administrator Special Events Director Town Board 8 I I GOAL 3(0 TO PERFORM THE COMMUNITY SURVEY. ACTION PLAN: 1. Review questions and responses from 1998 survey. 2. Solicit input on changes or new questions from Town Board, staff, and Community Groups. 3. Meet with survey firm and finalize survey questions. 4. Conduct survey. â€¢ 2000 Budget = $16,500 TIMELINE: February, 2000 - May, 2000 ACTION TEAM: Leader: Assistant Town Administrator Members: Town Administrator Town Board 9 . GOAL AREA 4 ECONOMIC DEVELOPMENT . GOAL 4(A) TO INITIATE AN EDUCATIONAL CAMPAIGN ON THE VALUE OF TOURISM TO ESTES PARK. ACTION PLAN: 1. Define the purpose and scope of the program. â€¢ Who we are trying to reach â€¢ What do we want to say 2. Select and hire public relations consultant or use Marketing Advisory Council. 3. Determine methods to be used to accomplish the purpose and scope. â€¢ Brochures/newsletters â€¢ Cable TV â€¢ Web page â€¢ Other 4. Initiate and complete program using funds budgeted. â€¢ 1999 = $10,000 â€¢ 2000 = $10,000 TIMELINE: January, 1999 - May, 2000 ACTION TEAM: Leader: Assistant Town Administrator Members: Town Administrator Town Clerk Advertising Director Marketing Advisory Council representative Town Board 10 GOAL 4 (B) TO EVALUATE THE SPECIAL EVENTS PROGRAM, AND MODIFY AS NECESSARY, FOR MAXIMUM BENEFIT TO THE ECONOMY AND OUR COMMUNITY. ACTION PLAN: 1. Define the parameters and measurements for this goal. â€¢ Economic benefit k Time of year > Sales tax > Numbers of people â€¢ Community benefit 1 Perception 1 Measurement E Related to trustee outreach 2. Review the January 1997 Subcommittee report 3. Determine the criteria for event comparisons. â€¢ Downtown vs. fairground > Distribution? > Look at differently? â€¢ Attendance â€¢ Duration of stay â€¢ Appeal for tourists already here? â€¢ Value for ticket $ â€¢ Interest/broad appeal 4. Develop New Events criteria â€¢ Function as facilitator/incubator > Scandinavians 1 Autumn gold > Duck race > Dog weight pull/snowshoes â€¢ Economic or community event â€¢ Time of year â€¢ Number of people/length of stay â€¢ Sales tax generated â€¢ Interested community groups â€¢ Expense vs. revenue 5. Evaluate the competition â€¢ Research types & funding of other communities' events 11 I . . > CML > Steamboat Springs - yearly competition for the $ 6. Evaluate existing event program. 7. Develop event plan for 2000. â€¢ Add at least one new event. TIMELINE: January - August, 1999 ACTION TEAM: Leader: Special Events Director Members: Town Administrator Town Board Marketing Director Community Representatives 12 . GOAL AREA 5 A CARING COMMUNITY . . GOAL 5 (A) TO DEVELOP AN ANNUAL RECOGNITION PROGRAM FOR VOLUNTEERS. ACTION PLAN: 1. Define the scope ofthe proposed program. â€¢ What is a volunteer? 1 Appointed * EPURA * Building Authority * Fire Department officers â€¢> Marketing Advisory Council * Senior Center Advisory Board * Rodeo Committee * Planning Commission * Hydro Advisory Committee * * Stanley Hall Advisory Committee .. Museum Advisory Board â€¢* Estes Valley Planning Commission Library Tree Board > Others * Special Events Museum - Friends Board and others Police Department Wool Market Christmas Parade Celebrate the Season Rodeo volunteers Fire Department â€¢ Just the Town? Or the entire community? 2. Research existing volunteer recognition programs. â€¢ Town departments â€¢ Other agencies, cities 1 RMNP 7 EVRPD 1 Library â€¢ Christmas party â€¢ Written publications â€¢ Innovation Group research packets 3. Critique 1998 program â€¢ March 18, 1998 program > Reception, cake, coffee 13 *****:00:0 **...... . 1 Mayor - volunteer pins (keys) > 145 invitations - missed some Mayor-appointed volunteers > 36 attended (bad weather?) k Volunteer of the Year (bad reviews) 4. Determine timing ofrecognition â€¢ Explore tie-in with National Volunteer Week (April) 5. Compile records of volunteer savings/contributions 6. Determine appropriate recognition â€¢ Value donated to the organization in your name for years of service â€¢ Thank-you cards - official â€¢ I)inner â€¢ Jackets 7. Plan 1999 Volunteer Recognition Program â€¢ Review proposed plan with volunteers. â€¢ 1999 Budget = $5,000 â€¢ 2000 Budget = $5,000 TIMELINE: January - April, 1999 ACTION TEAM: Leader: Museum Director Members: Special Events Director Assistant Town Administrator Town Clerk Mayor 14 . GOAL 5 (B) TO CONTINUE A FINANCIAL COMMITMENT TO COMMUNITY SERVICE ORGANIZATIONS AND ACTIVITIES. ACTION PLAN: 1. Review existing and past commitments. â€¢ Arts â€¢ Crossroads â€¢ Senior Center â€¢ RSVP â€¢ EVRPD â€¢ Schools â€¢ Library â€¢ PACK â€¢ SALUD 2. Establish the Town Board policy or formula for determining total available funding â€¢ Research > CML > Other Cities > Innovation Group research â€¢ Establish the policy or formula. 3. Develop an Application-based review process for requests. â€¢ Develop Application form â€¢ Establish application review and evaluation criteria â€¢ Establish application review timeline and deadlines. â€¢ 2000 Budget = $48,300 or as determined. TIMELINE: January - July, 1999 ACTION TEAM: Leader: Town Administrator Members: Assistant Town Administrator Town Board 15 . GOAL AREA 6 TRANSPORTATION STRATEGIES - GOAL 6 (A) TO EXPAND AND IMPROVE THE HIKE AND BIKE TRAIL SYSTEM. ACTION PLAN: 1. Review the existing Trail Master Plan. 2. Review the 1998 Survey data re next phase. 3. Consider a Trails Advisory Committee â€¢ Active? â€¢ Reactivate? â€¢ New? 4. Develop a maintenance & repair strategy. 5. Evaluate codification of a trail easement requirement. 6. Evaluate and select the next phases of trail construction. â€¢ KISS - "doable" â€¢ Cost â€¢ ROW/easements â€¢ Comprehensive Plan â€¢ ISTEA/GOCO funding potential â€¢ Define/improve the US 34 existing path TIMELINE: January - July, 1999 ACTION TEAM: Leader: Public Works Director Members: Senior Planner Parks Superintendent Town Board 16 . GOAL 6 (B) TO INITIATE THE WEST BYPASS PROJECT. ACTION PLAN: 1. Perform a preliminary engineering feasibility study. (1999 Budget = $20,000) â€¢ Obtain property owner permission to survey â€¢ Routing alternatives and cost estimates â€¢ Right-of-way determination 2. Conduct public meetings on proposed route â€¢ Public input meeting â€¢ Public Works Committee discussion and recommendation on route â€¢ Town Board approval of route 3. Negotiate ROW with property owners 4. Obtain ROW â€¢ Dedicate on replats or new developments â€¢ Purchase â€¢ Eminent Domain TIMELINE: Item 1: Jan - May, 1999 Item 2: Aug - Oct, 1999 Item 3 & 4: Oct 1999 - April 2000 ACTION TEAM: Leader: Public Works Director Members: Town Administrator Town Attorney (advisory) Community Development Director Town Board Engineering consultant 17 -. GOAL 6(C) TO EVALUATE TRANSIT OPTIONS. ACTION PLAN: 1. Define the goal/scope of the proposed program. â€¢ Realistic â€¢ Achievable â€¢ KISS â€¢ Valley/weekly trips > Volunteer/existing? â€¢ Tourist/Employee shuttle k CBD shuttle k RMNP shuttle 1 YMCA shuttle 1 Cost sharing 2. Review notes and Trail Gazette article from April 1998 Transportation Workshop. 3. Discovery Center â€¢ Developer-funded Transportation Study 4. Evaluate potential partners â€¢ RMNP - dedicated entrance fee? â€¢ Seasonal sharing with others? â€¢ Larimer County â€¢ Business Community 5. Recommend actions. TIMELINE: January - October 1999 ACTION TEAM: Leader: Community Development Director Members: Assistant Town Administrator Town Board Ex Officio: Larimer County RMNP YMCA EPCRA Senior Center 18 - 4 GOAL AREA 7 URBAN RENEWAL ... GOAL AREA 7 URBAN RENEWAL 7(A): TO SECURE A NEW TENANT FOR THE MUNICIPAL BUILDING. 7(B): TO IMPLEMENT THE HIGHWAY 36 GATEWAY IMPROVEMENT PLAN. 7(C): TO FACILITATE DEVELOPMENT OF A LARGE SCREEN CINEMA PROJECT. 7(D): TO EVALUATE THE RELOCATION OF THE POST OFFICE. 7(E): TO EXPLORE THE WEST ELKHORN PEDESTRIAN MALL OPTIONS. ACTION PLAN: Responsibility for these goals is assigned to the Estes Park Urban Renewal Authority. Implementation is through EPURA's long-range project planning activities. TIMELINE: To Be Determined ACTION TEAM: Leader: EPURA Executive Director Members: EPURA Board 19 - GOAL AREA 8 GOVERNANCE 0. GOAL 8 TO PREPARE A BENEFIT ANALYSIS OF HOME RULE v. STATUTORY GOVERNANCE. ACTION PLAN: 1. Obtain relevant information on Home Rule from the Colorado Municipal League and others. 2. Prepare analysis of the pros and cons of Home Rule v. Statutory governance. Analysis shall include sections on: â€¢ Organization and structure â€¢ Elections â€¢ Procedures â€¢ Finances â€¢ Miscellaneous Powers â€¢ Creation of Home Rule Municipalities â€¢ Conclusions and recommendations 3. Present analysis to the Town Board. TIMELINE: January, 1999 - June, 1999 ACTION TEAM: Leader: Town Administrator Members: Assistant Town Administrator Town Board 20 1998 Estes Park Volunteer Fire Department Year End Reports * Financial Report * Run Report * Training Report /2 A 1 , i J I Submitted By#-w- ' ,-b'Ajc:'â‚¬4<--....- - Scott Dorman, Fire Chief Je~Â¢6Adkal#er, Secretary . C .ru.,. .-32 0<z~7----- , Doug Deati Treasurer LifNIa: ESTES PARK FIRE DEPARTMENT t~ FOLUNEER) ~~c*~|~~~, PO BOX 1200 EMES PARK. COLORADO 80517 January 10, 1999 Town of Estes Park Board of Trustees PO Box 1200 Estes Park, CO 80517 Dear Town Board Members, Our annual Election of Officers was held at our December 1 St, 1998 regularly scheduled business meeting. The results are as follows: â€¢ Chief - Scott Dorman â€¢ First Assistant Chief - Ray Parker â€¢ Second Assistant Chief - Daryl McCown â€¢ Secretary - Jon Landkamer â€¢ Treasurer - Doug Deats We respectfully request your approval of these Officers we have chosen to lead us in 1999. Sincerfly' 9 4(*) f- Jon Lanell(amer EPVFD Secretary ESTES PARK VOLUNTEER FIRE DEPARTMENT 1998 YEAR END FINANCIAL REPORT Estes Park Volunteer Fire Department, Inc Balance Sheet 12/31/98 Assets: Park National Bank Money Market 103,157.17 United Valley Bank Money market 10,514.22 United Valley Bank Checking Account 5,308.91 TOTAL ASSETS 118,980.30 Liabilities & Equity: Liabilities 0.00 Revenues 99,258.66 Expenditures (54,417.66) Current changes to Retained Earnings 44,841.00 Retained Earnings January 01, 1998 74,139.30 Ending Retained Earnings 118,980.30 1998 Financials/12/30/98 . , Estes Park Volunteer Fire Department, Inc Operating Statement 12/31/98 Month to Year to Date Date Revenue: Fund Drive 3,356.00 51,253.01 Donations 0.00 8,698.00 Labor Day 0.00 29,474.78 Other Fund Raisers 0.00 806.00 Cellphones 0.00 6,490.39 Interest Earnings 279.79 2,536.48 TOTAL REVENUES 3,635.79 99,258.66 Expenditures: Telephone 900.91 14,639.65 Operating Supplies 118.60 3,106.40 Equipment 0.00 3,234.42 Training 0.00 387.02 Contributions 0.00 9,965.56 Other Expenses 142.22 4,795.72 Awards/Dues/Membership/Tution 404.30 3,164.21 Books & Software 0.00 1,032.37 Truck Maintenance 0.00 5.99 Dive Team 0.00 835.30 1999 State Firefighters Convention 0.00 54.50 Insurance Policies 0.00 7,831.00 Fundraising Expenses 0.00 5,345.52 Bank Charges 0.00 20.00 Tax Preparation/Audit 0.00 0.00 1998 Financiner,~28)gBENDITURES 1,566.03 54,417.66 1998 Estes Park Volunteer Fire Department Run Report 8QQI }fle fr!11 1140(1 3*it 1 -if>Sifill[OV )1-1.[;cl 23}23 1010(pfi m.j>-1 44 VA - . . 8 MIll ce- C) N N (0 0 N O 10 M *-* 0 to = O h =g===N Sici:1:1:122 co Co h A . N M -pr Â¢9 4, CO .O .0 .O 0 e rAN- /*0 MrÂ·- 00 * C E E 6 0 pe of Fire Call Count Man Hours ~4 Umits C~Limits Dollars Lost (est.) Dollars Saved (est.) EMT Assists 37$ - - Motor Vehicle Accidents 42 $ 424,000.00 $ - 12 $ 2,200.00 $ - 00009 $ 0 uo! ;06! iseAU! JOI)0 Structunes 4$ 134,900.00 $ 1,375,000.00 00.000'08 $ 00-002 $9 00000'99V L $ 00.088'889 $ 691. .L 90802 Â£9Â£ slejol $ 00.002 $9 weal @Ala $ 00009'Z L $ e Sal!:1 010!4@A $ 000K9 $ L allaY .nba BuneeH Jo Buplooo Haz-Mat 7$ Grass and Forest 20 $ - False Alarms 102.5 16 - Assist other agency 8$ - - $, SeJU 4Swl 9 Jewdulna 1998 Run Report Totals & . %@>A 6. &32i5 0 0 .0. . Olial"10000 000 9, . 00 4 00 CO -,Â·6Â·2Â£' '; < â‚¬4 r. g O Motor Vehicle Accidents O Grass and Forest 20 I False Alarms s@JU UseJ1 9 Jawdulna o eJW.dlnba Bulle@H JO OU!40000 uouedwe U I EMT Assists Haz-Mat weel eA!0 SeJ!=1 010!4@A O 1998 number of calls by type of call 6â‚¬ ZE 22 E 8 .0 j .980: o ./ 1 1..50 7;92, 1 .%5975Â·1Â· g45 lia 4 -% 14 L--1 - 16 99 '40.. .te t - 6 -1 la % 7% 0 1/0 4. # v Â¢,b 64 4 ' 4 56 44,> - 46/4,0 ?: libil- 4 14 e - 186 16 4% 46 3, 4-%. 3%84.- t 44 90 14â‚¬ 05Â»:~7 4 Â·41 -.% to O Â·<1 Â«-Â» 96* sligo Jo JeqlunN hin City Limits tside City Limits 1998 Calls - within/outside City limits 50 ,~~'.'-~: '~.liiÂ»ett?-PR?Ff:%94 .?29:91.~,g'f~Ail,"Â·paÂ·Â·5Â·33: r. i slieo Jo ed*1 45 40 - 30 25 20 91. 01. dÂ¢. Comparision 1998 1997 Type of calls by number Type of call 1998 1997 EMT Assists 81 54 Motor Vehicle Accidents 71 70 Haz-Mat 39 7 Grass and Forest 32 11 False Alarms 32 25 Other 22 106 Assist Other Agency 20 6 Structures 13 10 Odor Investigation 9 0 Chimney 8 4 Dumpster & Trash 8 0 Dive Team 7 6 Vehicle Fires 7 0 Cooking/Heating Equip. Fires 4 0 Total 353 299 .% I - + 4 .0 " 46 4, 4 46 fÂ«.t 9%0 %4. **22 4*i:v R \ 1 1- Â¥<A:/ 0 6'e'ji~ Â· 1, 04 .440 .*Al i *14,0 3%~f 4.th' >: Rfâ‚¬i'.,F 116_ ,~ 4%01> 0 . 46 - 4% . 4&4419 44 4% r- e 6- 06. 1 kai-G, % _ t 4 44 6 ..Â· 4ftÂ·&0 Â·Â· 4 r 4Â¢4~ 1224,4 1 13* 3*. - ~4 39'. 1 *(43 e ?Â»*bÂ»: . . tyÂ« 1 1.4 ... 1 . . 1,L far - .94. 20 1 41 02 1 1 1 0 2 0 0 0 O W g sligo Jo JaquinN I 1998 calls 01997 calls Comparision 1997 - 1998 calls ile, Jo edAL 1998 TRAINING REPORT January 9, 1999 Town Board of Trustees Estes Park, Colorado Training hours for 30 full time volunteers during 1998 totaled 1828 hours, resulting in an average of 60.9 hours per volunteer. Training in 1998 included the following. Fire behavior Fire extinguishers Incident command system Personal protective equipment Car fires Extrication Ventilation Fire streams Fire hose Water supply Salvage and overhaul CPR Dive rescue EMT Ice rescue Hazardous material Wildland fire Rescue Confined space rescue Respectf}gly submitted, l) . n #----'/511~>L- 16./L *O 10Â£1<.,te _ Scott Dorman, Chief Estes Park Volunteer Fire Department