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Home My WebLink AboutPACKET Town Board 1998-09-22. Prepared 9/17/98 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, September 22, 1998 AGENDA Proclamation: uTurn off the Violence", presented by Stuart VanMeveren, Larimer County District Attorney. PUBLIC COMMENT: TOWN BOARD COMMENTS: : ...u: CONSENT CALENDAR: 1. Town Board Minutes dated September 8, 1998. 2. Bills. 3. Committee Minutes: A. Light & Power, September 10, 1998, approval of: 1. Christmas Decoration Installation Contract. ; 2. Tree Trimming Service Contract. 3. 1998 Underground Project Trenching Contracts. ACTION ITEMS: 1. Liquor Licensing - Clerk O'Connor: A. Special Event Permit Application filed by American Legion Post 119, 850 N. St. Vrain Ave. for two public dances: 10/31/98 and 12/31/98. 2. Lease/Purchase Financing for 2 Dump Trucks - Finance Officer Vavra. 3. Town Administrator's Report: A. Stanley Hall Renovation Project: Change Order for Sewer Line construction. ems of tfu: 110#or â‚¬*tes Â®arit, â‚¬otorabo 96Â·roclamation 1 3 1.*41 - t, .11'011; .-- /=~--//.- $4$5...0, WHEREAS, violence exists in every community and many 3 Emmm people believe that violence is an ordinary way of - 64,-2Zr-Â·7916 resolving conflict; and - WHEREAS, conflict comes in many forms, including gang, family, hate crimes, physical, sexual, verbal, and music; and WHEREAS, violence on television desensitizes everyone to aggressive behavior, and research reveals that by the 02 192 age of 18, the average child has witnessed on television more than 200,000 acts of violence, including 18,000 simulated murders; and WHEREAS, heavy exposure to violence is one of many causes of aggressive behavior, crime, and violence in our community; and WHEREAS, more than 884 crimes of violence were prosecuted in Larimer County District Courts last year. NOW, THEREFORE, BE IT RESOLVED that October 8, 1998, is hereby designated as TURN OFF THE VIOLENCE DAY for the purpose of encouraging our community to resolve conflict by communicating; by supporting, trusting, and respecting each other; by spending time together and strengthening our families through clear rules and high values; by using positive non-violent ways to resolve conflict; and by being aware of and selective in our choices of entertainment. Robert L. Dekker, Mayor Attest: September 22,1998 Town of Estes Park, Larimer County, Colorado, September 8, 1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 8th day of September, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Acting Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Mayor Dekker called the meeting to order at 7:31 p.m. PUBLIC COMMENT: Patrick Cipolla questioned why the Town was spending over $16,000 on the Talmey Drake Survey when, in his opinion, the survey questions had already been asked at a much cheaper cost in the recent Trail Gazette Survey. Mr. Cipolla also questioned reliability of the data based on the 400 randomly-placed calls, which could include the Trustees. In summary, Mr. Cipolla suggested the official survey be canceled and that a self-mailer questionnaire be utilized (cheaper and more reliable). Mr. Cipolla also commented on a recent Trail Gazette article in the ~Horizons" section where Gary Klaphake was interviewed. George Hockman, 1625 Prospect Estates Dr., commented on appropriate decision-making by the Town Board, specifically relating to the short-term rental ordinance, and he urged the Board to make decisions not on who writes the most letters to the editor or calls, but rather what is best for the community. Mayor Dekker and staff responded that professional community surveys were initiated in 1988 to determine precisely how the community felt about certain issues. Mail-out surveys are unreliable from a statistical standpoint; Talmey Drake selects the number of responses needed; the survey is demographically correct, i.e. male/female ratio, age, inside/outside Town limits. The Trail Gazette survey is not statistically reliable. Mayor Dekker reiterated that the Town Board does attempt to make decisions based on what is best for the community, and he expressed the Board's appreciation for the comments. TOWN BOARD COMMENTS: Trustee Hix commented that he had previously declared a conflict of interest for the Wildfire (Homestead) Ridge annexation; however, based upon current legal advice, he does not have a conflict of interest, thus he will participate and vote on this issue. Trustee Baudek noted that the Mayor and Town Board desire additional input from residents (citizen views, questions, concerns) on the short-term rental issue. Therefore, an informal meeting to gather such input prior to adoption of an ordinance is planned Thursday, September 24, 1998 at 7:00 p.m. in the Board Room. Citizens are encouraged to express their views as this is an important issue for both the Town and Valley. Board of Trustees - September 8, 1998 - Page 2 Trustee Baudek also commented that at a recent Public Safety Committee meeting, a proposed Noise Ordinance was discussed. Several noise ordinances from surrounding municipalities were reviewed, and it became clear specialized equipment and training would be required. The Committee decided to take no action; however, staff was advised to continue researching this issue. CONSENT CALENDAR: 1. Town Board Minutes dated August 25, 1998. 2. Bills. 3. Committee Minutes: A. Planning Commission, August 18, 1998 (acknowledgment only). B. Community Development, August 27, 1998: 1. Approval of 1998-99 Rooftop Rodeo Committee Members. C. Board of Adjustment, September 1, 1998 (acknowledgment only). D. Public Safety, September 3, 1998: 4. Final Plat of Lot 2, Venner Subdivision, Robert & Iris Trumbull Trust/Applicants. Mayor Dekker opened the public hearing for consideration of this final plat. As there was no public testimony, Mayor Dekker declared the public hearing closed, and it remained on the Consent Calendar. 5. Amended Plat of Tract 18, Beaver Point, Second Addition, David & Brenda Lemke/Applicants - Continue Public Hearing to October 13, 1998. 6. Amended Plat of Lots 12, 13 and 14, Block 1, Fall River Estates, Lienemann, Goff, Harrison, Jobe/Applicants - Continue Public Hearing to October 13, 1998. It was moved and seconded (Hix/Doylen) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Certificates of Participation (COPS) Refinancing (Golf Course)Ordinance #16-98. Trustee Hix declared a "conflict of interest" and stated he would not participate in discussion nor vote. Finance Officer Vavra introduced Jim Manire/James Capital Advisors, and reported that in 1990, the Town issued COPs for $1,135,000 which were used to renovate the 18-hole golf course and clubhouse. Staff has been working on refinancing the COP issue with James Capital Advisors and it was recommended the Town seek private rather than public placement of the bonds. The Estes Park Building Authority and EVRPD Board have met to review all the associated documentation, and United Valley Bank has committed a flat interest rate of 5.5%, with the option of advance principal payments. The term of the bonds remains the same (2009), with the same security and trustee. With this issue, United Valley has waived the Reserve Fund requirement of over $100,000. This ground lease will now be renewable every two years which should save the EVRPD $79,000 over the eleven years of debt service payments. The cost associated with the refinancing is approximately $30,000, which will be paid at closing in mid- October. Attorney White clarified the Agreements relative to management, revenues, and COPs. Mr. Manire commented on the transaction, reiterating that reducing the interest rate on Board of Trustees - September 8, 1998 - Page 3 the COPs for the EVRPD does save the District $79,000 over the next 11 years. The EVRPD, as well as the Building Authority, have approved resolutions authorizing this transaction to proceed. It was moved and seconded (Doylen/Marshall) Ordinance #16-98 be approved, and it passed with Trustee Hix abstaining. 2. Adoption of 1997 Uniform Building Codes (continued from August 11 and 25, 1998) Ordinances #10-98 through #13-98. Community Development Director Stamey reviewed specific changes between the 1994 and 1997 Building Codes. In comparing 1994 and 1997 fees, staff confirmed that the 1997 fee schedule is an increase of 3.9%/yr., while the Town's salary and benefit costs have typically increased 4.0%-4.5%/yr. In staff's opinion, there are no changes that substantively affect construction requirements or building costs. Also, to improve customer service, a second full-time building official has now been added. A graph indicating building permit revenue compared to building inspection expenditures from 1993-1998 was presented. Thus far in 1998, revenues were $220,000, while expenses were $117,548; staff believes the peak end of 1997 and early 1998 reflect the 1% growth limit election. In the 1999 Budget, a second vehicle is being proposed for the additional Building Official, and computerization of the Building Dept. are planned. Fees cannot be compared to Larimer County as the County operates the Building Dept. as an Enterprise Fund. In addition, staff has received requests for building permit fee refunds (associated with the 1% limited growth proposal) as, based on personal reasons, construction has not occurred. Staff has granted these requests. Refunding a portion of the fee. Trustee Barker noted his appreciation for staff's memo which answered many questions. Building Official Birchfield commented: that in his previous jurisdiction, the modifier was not utilized, and building permit fees were 19% higher; he reviewed the ICBO update comparing the 1994/1997 Codes, the plan check list, and all comments and he found no significant changes- and changes are in style not substance. Building Official Allman stated that adoption of the ICBO Codes aides those in the building industry to more easily transition between many jurisdictions. Jerry Palmer requested confirmation on how the fees collected compare to costs incurred within the department? Director Stamey referred the question to the graph presented to the Town Board: omitting the spike, revenues equal $160,000, and direct costs such as salary equal $145,000, $20,000 below revenues without the application of direct costs. Confirming that building permit fees appear to be fair based on the revenues and expenditures graph, it was moved and seconded (Doylen/Hix) Ordinances #10-98 through #13-98 listed below be approved, and it passed unanimously. A. Ordinance #10-98 Uniform Building Code, 1997 Edition, Volumes 1 through 3. B. Ordinance #11-98 Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition. C. Ordinance #12-98 Uniform Mechanical Code, 1997 Edition. D. Ordinance #13-98 Uniform Plumbing Code, 1997 Edition. 3. Wildfire (Homestead) Ridge Annexation (Continued from August 25, 1998). Mayor Dekker opened the public hearing and Community Development Director Stamey reported that the annexation request comes to the Town Board with a tie-vote from the Planning Commission. A "flagpole" annexation is being requested and the proposed annexation does conform to the statutory requirements for annexation. The Planning Commission did, however, forward a favorable recommendation for C-0 Outlying Commercial zoning. An Annexation Agreement Board of Trustees - September 8, 1998 - Page 4 was prepared that anchors the Annexation to the Development Plan, and Director Stamey confirmed that the property owner, Pinnacle Land Developers, LLC, has agreed to all recommendations of staff. The area contains 13.2 acres, and the proposed annexation is unique as the property is not totally contiguous with Town boundaries (i.e. flagpole). A total of 44 dwelling units are being proposed on the Development Plan, and an existing kennel; 70% of the site is in open space, with no density bonus or variances being requested. Although the Town Board does not approve development plans, as the Annexation Agreement and Development Plan are anchored, any request for amendments would be submitted to the Town Board for their approval. All of the conditions have been reviewed with the applicant, including a memorandum dated September 8th submitted by the Public Works Dept. regarding construction drawings. Staff confirmed receipt of a letter from the applicant agreeing to all terms as contained in the Annexation Agreement. An Attorney's letter and signed Annexation Plat have been received; however, minor changes and notes must be added. Trustee questions/comments included: what would be allowed under County zoning (the property is currently zoned County C-Commercial which permits auto sales/repair, lumberyards, pet store, veterinary clinic, carpenter shops, assembly, etc.); precedence of flag pole annexation and if such annexations occur in other areas (Loveland approved a flag pole annexation when the factory outlet store site was annexed-the Town may receive similar requests in the future, the goal is to make a logical extension of Town boundaries, as in including all of Dry Gulch Rd. on this particular annexation). Attorney White commented that virtually all municipalities in Colorado have used flagpole annexation which is permitted under State Statute. As the property contains an existing commercial use (kennel), Outlying Commercial zoning rather than R-M zoning is being requested. The site has undergone substantial changes from Planning Commission hearing, and the Planning Commission was in favor of the development as the building mass will occur in the interior of the site, and there is significant open space. It is assumed the outlets will be owned/managed by private ownership. The Town-owned open space in the Lone Pine Subdivision was clarified. Applicant's Attorney Jim Martel commented that relative to the concept of flagpole annexation, this type of annexation is specifically recognized by State Statute and used by many other communities. The site should and can be integrated into the Town itself, and it is certainly capable of being urbanized. The property is currently zoned C-Commercial in the County, and the Comp Plan indicates commercial as well; the site is within the municipal expansion area according to Larimer County; utilities are immediately adjacent; there is planned open space which the Homeowners Assn. will maintain as well as interior streets; C-0 zoning is being requested primarily due to an existing kennel; development will be an asset to the community; the Annexation Agreement protects the Town as the AgreementÂ· is anchored specifically to the plan. The major advantage to the Town is that the Town gains control as to how the property will be developed. All of staff's concerns/conditions have been thoroughly reviewed, and they are now a part of the Annexation Agreement; required notes will be added to the plat; the Agreement will be recorded with plat; the flagpole portion is small, 160'. Attorney White confirmed that annexation occurs at the discretion of the Town Board. Staff confirmed that the owner will perform road maintenance on internal streets only; that portion of Dry Gulch Road that is included in this annexation proposal will be maintained by the Town. 2,4.... - uu Board of Trustees - September 8, 1998 - Page 5 Additional comments were heard from: Judy Lamy, who expressed concern with setting a precedent, approves of the development but not the "flagpole" portion, suggested the Town Board consider the larger scope of this proposal. Patrick Cipolla commented that he was in favor of the annexation, bu~ against the impact on present taxpayers-"growth should pay fol its own way", and he suggested the Town assess developers for their housing projects to ensure increased growth costs are not being funded by the taxpayers. Ralph Nicholas stated that although flagpole annexation is legal, it should follow a logical need, all previous annexations do follow contiguous boundaries where both sides of the property have agreed. Mr. Nicholas urged the Town Board to implement the Comp Plan and Zoning Plan; the current Plan is far preferable to the first submittal; and it is basically in compliance with Larimer County and the Town. Alan Aspinall, Vice President/North End Property Assn. expressed concern with on precedent and commented on the concept of a buffer; he is not personally opposed to the annexation Attorney Martel responded that there is no concept of precedent with this annexation, the Town Board is not bound to approve any future annexation. Ms. Lamy urged the Board of Trustees to consider the future of the valley. Staff responded to additional Trustee comments: the sound barrier criteria for the existing kennel could be similar to that required for the Animal Medical Center; there is no legal precedent with approval of this annexation; uses allowed in the County could be broader; the water main extended to the Honda School was sized in accordance with the Water Master Plan as well as for future development. Attorney White read a letter in opposition submitted by Tom Wood. There being no further testimony, Mayor Dekker closed the public hearing. Trustee Baudek stated that flagpole annexation is neither good nor bad, it is a legal means to an end. The question is, regardless of flagpole annexation, whether or not the Town desires the proposal-is it good for the Town, it is good for the Valley? As far as setting a precedent, if this case would come before the Board tomorrow, the Trustees would use the same approach and look at merits of the presentation. The Applicant has not stated, as other developers have in the past, that if he does not receive approval of this plan, something less desirable could be constructed. Trustee Baudek noted his concern with some of the possibilities of what could be developed on this site, and the lack of control the Town would have. With this proposal, the Town has better control and assurances that development meets the desires of the Town and Valley. What is being proposed is housing, and there cannot be any dispute that more housing is needed for workers-people that live in this Town and work here. Trustee Baudek referred to the 8/19/98 Trail Gazette article relating to housing costs and teacher hirings. The School District is experiencing difficulty in hiring teachers due to the strained housing market as well as the cost of housing. This proposal is not something bad-if steps are not taken to improve housing, we' re going to have a problem, which is actually occurring today. Trustee Hix agreed, adding that if approval is not granted at this time, the property may never be annexed, and the Board is under an obligation to try to extend to residents in the Valley an opportunity to vote. The Town will have control, the housing issue, particularly for employee housing, is very important. i ' 1 , Board of Trustees - September 8, 1998 - Page 6 Trustee Marshall questioned whether annexation was beneficial or detrimental. In his opinion, it is beneficial. The Town assisted with the employee housing experiment at The Chalet, and this property is now for sale. Trustee Jeffrey also agreed with Trustee Baudek, adding that she hopes housing prices for this development are somewhat affordable, that this is the direction the developer is taking with this project. Mayor Dekker stated that affordability is a personal decision. Trustee Barker expressed concern with the further erosion of the commercial base in the community, however housing is paramount, particularly for service workers. Mr. Ingersoll was commended for his attempt to provide affordable housing with the unfavorable comments previously expressed by the community. Trustee Doylen also expressed concern with the eroding commercial base, and supported the buffer which is more in keeping with the existing residential character of the north end. It was moved and seconded (Hix/Doylen) Annexation Resolution #14-98 be approved, and it passed unanimously. It was moved and seconded (Doylen/Baudek) Annexation Ordinance #17-98 be approved contingent upon receipt of a fully-executed Annexation Agreement which is to include all staff's conditions as previously discussed, including the Public Works Memorandum dated September 8, 1998 and a revised Development Plan and supporting drawings, and it passed unanimously. It was moved and seconded (Doylen/Hix) Zoning Ordinance #18-98 for C-0 Zoning be approved, and it passed unanimously. Mayor Dekker expressed appreciation for all those who participated in the public hearing. 4. Resolution #15-98 - Authorizing Surprise Sale Days October 10 & 11, 1998. Special Events Director Hinze requested approval of a Resolution providing for the 8 th Annual "Surprise Sale" (sidewalk sale) on October 10 and 11, 1998. Guidelines were reviewed, and it was moved and seconded (Doylen/Hix) Resolution #15-98 be approved, and it passed unanimously. 5. Town Administrator's Employment Agreement. Mayor Dekker presented a proposed two-yr. Employment Agreement naming Rich Widmer as Town Administrator. It was moved and seconded (Hix/Jeffrey) the Mayor be authorized to executive the Employment Agreement as presented, and it passed unanimously. Congratulations were extended to Administrator Widmer. 6. Estes Park Conference Center Service Agreement, and Food and Beverage Concession Agreement. Town Attorney White presented both agreements which now contain five 1-yr. renewal periods, through 12/31/2002. The amended Agreements reflect current bond law. Under new Federal Tax Law, payment will be reduced to meet the 5% criteria. It was moved and seconded (Marshall/Barker) the Mayor be authorized to execute both Agreements as presented, and it passed unanimously. 7. Appointments/Re-appointments. Mayor Dekker requested approval of the following appointments/re-appointments. It was moved and seconded (Hix/ Jeffrey) the following be appointed, and it passed unanimously: A. EPURA: Gerald W. Swank and Paula Steige, 5-yr. terms expiring 9/14/03 (re-appointments); Rich Widmer (appointment), completing vacancy (Klaphake), 5-yr. term, expiring 9/14/00. Board of Trustees - September 8, 1998 - Page 7 B. PRPA: Richard Matzke (appointment), completing a vacancy (Widmer), term expiring 12/31/99. C. Planning Commission: Stephen W. Gillette, completing a vacancy (Gilfillan), 6-yr. term expiring 4/00. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 9:42 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-72600 I)ate: September 15, 1998 Re: 1998 Underground Projects Authorization to Execute Trenching Contract UPDATE BACKGROUND: At the Committee's request, Light and Power staff contacted Aztec Cable and Communications and relayed the concerns regarding their bid on the Highway 34 underground crossing. Aztec was given the option of withdrawing their bid or accepting the job at the bid amount of $7,521.50. The contractor visited the site again and reaffirmed their intent to adhere to the bid amount. BUDGET/COST: The revised total recommended trenching and conduit placement cost is $101,476.55. RECOMMENDATION: The Light and Power Department recommends that the contract be awarded to the low bidder for each project. The Light and Power Department recommends that the Park Lane, Stanley Hotel, and Highway 34 projects be awarded to Aztec Cable and Communications for a total cost of $68,476.55 and that the Windcliff, and Wiest Parking Lot projects be awarded to Drake Contractors, Inc. for a total cost of $33,000 REM BRADFOROPUILISHING Co. RECORD OF PROCEEDINGS Light and Power Committee September 10, 1998 Committee: Chairman Hix, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Light & power Director Matzke, Line Superintendent Ed Dragon, Light & Power Secretary van Deutekom Absent: None Chairman Hix called the meeting to order at 8:05 a.m. Christmas Decorations Installation - Authorization to Execute Contract Director Matzke explained that the Light & Power Department requested bids from four contractors for the installation and removal of seven Buell Porter scenes, the two Seasons Greetings signs, 150 trees with twinkle lights downtown, and 120 rebar trees on highway light poles. The following bids were received: Rocky Mountain Lawn Care $43,338 Rightway Electric 48,950 C&C Landscape Design 64,600 The 1998 budget includes $55,000 for installation of Christmas decorations. The Committee recommends approval of the contract with Rocky Mountain Lawn Care totaling $43,338. Tree Trimming Service - Authorization to Execute Contract Director Matzke explained that the Light & Power Department has traditionally performed line clearance tree trimming with its own personnel. The increasing work load has made it difficult to maintain the same level of tree trimming as in past years. Two proposals for this work were requested, but only one proposal was received. Asplundh Company will provide a crew and vehicles and perform all customer contact, trimming, and clean up at a cost of $79.30 per hour. There is no specific line item in the 1998 budget for tree trimming services, so this contract would be funded from the overhead line maintenance account. $150,000 annually for tree trimming has been requested in the 1999-2000 budget. The Committee recommends approval of the contract with Asplundh Company to perform tree trimming services for the remainder of 1998 from the overhead line maintenance account and calendar year 1999 from the tree trimming account at a cost of $79.30 per hour (approximately $13,500 per month). 1998 Underground Projects - Authorization to Execute Trenching Contract Director Matzke reported that bids have been requested for trenching and installing conduit for the following projects: Park Lane - Replace approximately 955' of overhead line with underground primary along Park Lane from MacGregor Avenue to Virginia Drive and north on Virginia Drive approximately 375'. Highway 34 Underground Crossing - Replace approximately 245' of overhead line with underground primary at Highway 34 and Estes Ark. Windcliff - Replace approximately 783' of existing underground cable. BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Light & Power Committee, September 10, 1998 - Page 2 Wiest Parking Lot - Install approximately 700' of underground primary from Moraine Avenue through Wiest Parking Lot to tie with existing overhead line on Wiest Drive. Stanley Hotel - Replace approximately 1250' of overhead line with underground primary northeast of the Stanley Hotel. The 1998 capital budget includes $150,000 for underground construction. The Wiest Parking Lot, Highway 34 Crossing, and Park Lane projects are specifically funded for a total of $105,000. Approximately 80% of the Stanley Hotel project will be refunded by the customer. The Windcliff project will be funded from underground maintenance. The contractors were asked to bid the jobs as stand alone projects. The total cost of the trenching and conduit placement according to the recommendation is $112,955.05. The Committee recommends the contract for the Park Lane and Stanley Hotel projects be awarded to Aztec Cable for a total cost of $60,955.05 and that the Windcliff and Wiest Parking Lot projects be awarded to Drake Contractors, Inc. for a total cost of $33,000. Director Matzke will contact Aztec Cable and give them the option of withdrawing their bid for the Highway 34 project in the amount of $7,521.50. If they choose to let their bid amount stand the Committee will accept this as the low bid. REPORTS Platte River Report: Town Administrator Widmer reported that he has resigned as Chairman of the Platte River Power Authority. Ralph Mullinix was elected as the new Chairman. The capital budget was presented at the recent meeting. The relocation of our substation is in their capital budget for next year. Director Matzke presented the August Financial Reports. Project Updates: The fiber optic will be operational in mid- October. All the underground has been installed. The microwave radio equipment on Prospect Mountain will be installed soon. The Meadowdale Hills and Retreat Projects should both be completed in two weeks and then work will begin on the Pine Valley Three Phase Project. Staff received training on the new ITRON hand helds and were able to read with them last month. The new hand helds are currently being retrofitted for radio communications. Staff also received training from H.T.E. on the Customer Information System program which will replace the current Utility Billing program in October. Director Matzke publicly acknowledged that the Light & Power Department is aware of the Year 2000 question and the Department will do everything possible to ensure a smooth transition. Fall River Power Plant Project - Assistant to the Light & Power Director Mangelsen received correspondence from the Colorado Historical Society requesting additional information on the grant application form. There being no further business, Chairman Hix adjourned the meeting at 8:55 a.m. 00 A / A _ X Â· '*k/Gleole#677( -, Rebecca van Deutekon, Light & Power Secretary DR 8439 (06/97) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION APPLICATION FOR A 1375 SHERMAN STREET DENVER CO 80261 SPECIAL EVENTS PERMIT (303) 205-2300 RDER TO QUALIFY FOR A SPECIAL EVENTS PERMIT, YOU MUST BE NONPROFIT ONE OF THE FOLLOWING mee back for details.) 1 CHECK ONE: OSOCIAL DCHARTERED BRANCH, LODGE OR CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY E]FRATERNAL D RELIGIOUS INSTITUTION ~PATRIOTIC DPHILANTHROPIC INSTITUTION U POLITICAL 2 POLITICAL CANDIDATE DATHLETIC EMUNICIPALITY OWNING ARTS FACILITIES DO NOT WRITE IN THIS SPACE ' LIAB TYPE OF SPECIAL EVENT APPLICANT IS APPLYING FOR: ~ ' ~ DO NOT:WRITE IN THIS SPACEi ~rp'~ 2110,Â® MALT, VINOUS AND SPIRITUOUS LIQUOR $25.00 PER DAY LIQUOR PERMIT NUMBER 2170 ~ FERMENTED MALT BEVERAGE (3.2 Beer) $10.00 PER DAY 1. NAME OF APPLICANT ORGANIZATION OR POLITICAL CANDIDATE State Sales Tax Number (Required) A +012 2,2--3 N k g-(3/6/4 964>7 1 1 9 0 3-0/ 07/-0000 2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT (include street, city/town and ZIP) (include street, city/town and ZIP) 0% 6 1 TB OK ) 9--7 <:E iso Ad Â· 55-1. V RA, 41 2-5-7 Es PARK,G Â· 96-617 ES-TES A-/EK ~ (6 815'~1 NAMEÂ·~ ~ st .. 3 ~ DATE ~F BIRTH ' HOME ADDRESS'(Street, CÂ« State, zip) f, 1 6, 1~P~O1~NU~BER j.. ' 121 ASPE-4 4. PRE@.LSEC'Y OF ORG. or POLITICAL C~DIDATE . c EAAJ H 4 9 . 1 44 0 jus ze. 269Â¢8 623=5012:r 5. EVENLMANAGER <DAUDE-R OLAE>en 6~1*4/46 '4 kt--i- iti~tjk-13Â¢ ft-, 978 -diSD-1 4/9 16. HAS APPLICANT ORGANIZATION OR POLITICAL CANDIDATESÂ£EN 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? 1 ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? ~ NO ~~ YES HOW MANY DAYS? ~ m NO ~ES TO WHOM? AH Â£321 CA N ~ 2-4/8 .Al 8. DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USE OF THE PREMISES TO BE LICENSED?,~Yes j No UST BELOW THE EXACT DATE(S)FOR WHICH APPLICATION IS BEING MADE FOR PERMIT JO g . ~"~ 75 31''<1 1:' Date 10 -at_91 Date /9.-31-92 Date Date Date Hours From 4/ r Â· Â·m. Hours t 7 f :.m. Hours From .m. Hours From .m. Hours From To J A,Â·m ,> ..m. To .m. To .m. To 2 : : 6 i ' ...:-..... .d&?t'... J ,.:~3*+~ -. 1,4.'*p.'â€ž-Nâ‚¬Â«1..~'JLOATH OFAPPLICANÂ¥.< *34' 44 4 1 6148!are unÂ¥* penalty of p*jury;in the second degred that I have read the foregoing'application and all attdchments thdretÂ®and ' :,I'. .thatallidtormation gheteinisirue, torrect,<and complete tothe bestof my knowledge) 4- 4' . I. : I I. .....6 ' 9 ...... - > 0-%: ..14; I. S!GNATURE TITLE DgE/ , 34-7-Â·g--â‚¬22 Â»EÂ»OfFS 512.\1 Ide Lt#-iMAMP<=Â£_ */48 - 1 -~ 9% 1, i -'* 2 -~EPORT AND>APPROVAL'OWLOCAL LICENSING AUTHORITY;(CI+Y OR COUNTY)'9.- 3Â·' '; 1 :. The forbgoir@ap~catipn has bednexamined and the premisest business conducted and character of theapplicant issatisf&6tctry,. :3 4. and,We do'Â¢epoltlhat such permit, if granted, will comply with the brovisions of Title 12I Article 48, C.R.S., a-slamended.:.F:.fu .â€ž:4~? Â·t J'' :Â·s- *71 . I. 0.. 4 - 1 U :4 325 THEREFORE;THIS APPLICATION IS APPROVED/+4 LOCAL LICENSING AUTHORITY (CITY OR COUNTY) D CITY TELEPHONE NUMBER OF CITY/COUNTY CLERK U COUNTY SIGNATURE TITLE DATE DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY - : "791.... 1 i . I .- > ' A .3 'c s :r â‚¬ :r r -.,04Â»<:.LIABILITY INFORMATION U , 4.4.* 9 4. t:'..11. . t., 21 - Â· Â»%/ 1 Â¥ .,7 " 1 te Â·. May .:. : < v f, . %~ Â£ C.4 .4,": . 4 % .. 1. Licdnse Account Numbert .Liability Date . : :; State ' r '44 7 1 5 ~ ~TOTAL'f '1.: .4.. :*. trip~ 2: 1,Z .149.9 A :,4 -F~ Â·2Â· r t. r. .4. A ..2 2 2:. , ...t..toke.t:..P, ,-'.4 . 71 -.y. , f . .54* 4 Â¥ V, I . 4 4. I /4 ..'l l It. .' V.Â· ' AlÂ·-45 , 0: I -750 (999) < . , 21,0 -A , % ~VÂ» , , 4 \ 2.4 ':A ..: t J 0. ' . - 6 .4 .: I (Instructions on Reverse Size) EE AMERICAN LEGION POST NO. 119 ESTES PARK, COLORADO To Whom it May Concern: I, Jean Mays, Sr. Vice Commander of American Legion Post 119 give permission to Sandy Clasen, Club manager, to hold two dances at the American Legion Post. These dances will be open to the public and held on the following dates: October 31, 1998 December 31, 1998 ---4<ht:4235 Jean Mays,Er Â¥ice CommarQ[Er L--3 RO. BOX 127 ' 850 NORTH ST. VRAIN' ESTES PARK, CO 80517 ' PHONE: (970) 586-6118 '~ 13 3 Â» ~GIO~#1 Memo To: Honorable Mayor Dekker and the Board of Trustees From: Monte Vavra, Finance Officer Date: September 18, 1998 Re: Dump truck lease purchase financing Background: At the February 26, 1998 Public Works Committee two dump trucks were approved for purchase in the amounts of $94,902 and $95,371. When the 1998 budget was prepared it was antidpated that the trucks would be financed through a lease purchase spread over 4 years and funds were budgeted. The Town will pay the first year of the lease as a down payment and spread the remaining payments over three years. The Town has contacted the local financial institutes and received the following bids: 1: First National Bank - 5.525% - Annual payments of $51,474.84 2: KEYCORP Leasing - 5.40 & 5.42% - Annual payments of 51,390.59 *lus $500 per vehicle one time documentation fees). 3: United Valley Bank - 5.625% - Annual payments of $53,017.67 (This number was discussed with Jack Haselbush and United Valley Bank) 4: Park National Bank - 6.237% - Annual payments of $51,968.21 Town Attorney While still needs to review the lease documentation and approve. Recommendation: Enter into a lease purchase agreement w~th First National Bank at a rate of 5.525% for a petiod of four years, subject to Town Attorney White's approval of the lease documents. First National bank total cost over the four years is $663 lower than KEYCORP after factoring in the $500 per truck documentation fee. â€¢ Page 1 4 --1 4* c Â£/ eY 14 1,2-4 40â‚¬70)29 TOWN OF ESTES PARK Â·/ 9" W.se- Pat, u --*0&12**t. 4 Â«flf~~*#*~*424-~ 0:4 8 Â»- 12:+ I MY,v,. Â· Â» r' ., * --=--- -UÂ©921. bPLrf' .:Â· // <~.Ad=Yer. (/ .~ ,4.4- September 15, 1998 TO: Honorable Mayor Dekker Board of Trustees FROM: Art Anderson, Project Manager *<7D SUBJECT: Stanley Hall Sewer Line - Change Order Background: The Contractor, Mountain Plains Constructors, while installing the new sewer line for Stanley Hall, encountered bedrock which needed to be drilled and blasted. Budget/Cost: The total cost of additional compressor time, labor and explosives is $450.00. Recommendation: The Town Board move to approve the change order for $450.00 with Mountain Plains Constructors, increasing the Total Contract value to $4,579.00. (970) 586-533-1 â€¢ RO. BOX 1200 â€¢ 170 MAC GREGOR AVENUE Â· ESTES PARK, CO 80517 â€¢ FAX(970) 586-2816