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Home My WebLink AboutPACKET Town Board 1998-06-09d, - Prepared 6/04/98 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, June 9, 1998 7:30 p.m. AGENDA PUBLIC COMMENT: TOWN BOARD COMMENTS: CONSENT CALENDAR: 1. Town Board Minutes dated May 26, 1998. 2. Bills. 3. Committee Minutes: A. Light and Power, May 28, 1998 - Approval of Expenditures: 1. 3-Reel Wire Trailer. 2. Meadowdale Hills & The Retreat 3-Phase Conversion Projects. 3. Settlement Agreement/PCB, Inc. 4. Estes Substation Transformer. B. Public Safety, June 4, 1998. C. Planning Commission, May 19, 1998. D. Board of Adjustment, June 2, 1998 (acknowledgment only). *Mayor: Open Public Hearing and ask if there are any persons who would like to speak to these two Amended Plats. If not, they will remain on the Consent Agenda. 4. Amended Plat of Lot 2, Arapaho Estates, Second Filing, Robert Koehler/Applicant. 5. Amended Plat of a Portion of Lot 13, South Saint Vrain Addition, Robert & Carolyn Strom/Applicants - Continue to July 14, 1998. 6. Special Review #98-04 for Portion of Lots 3 and 4, Riverside Subdivision, First Christian Church/Applicant - Withdrawn by Applicant. ACTION ITEMS: 1. Resolution #7-98. CDOT Enhancement Fund Contract for Lake Estes/Wapiti Meadows, Phase V, $95,000 Grant with Town/EVRPD matching funds - Public Works Director Linnane. 2. Preliminary Engineering Scope of Services for Hwy. 34/36 Intersection Project - Public Works Director Linnane. 3. Presentation of Estes Park Area Museum Facility Study - Aller-Lingle Architects. 4. Resolution #8-98. Support of the Estes Valley Land Trust Conservation Easement for the Smitherman property. 5. Liquor Licensing. Transfer of Ownership from John and Donna Sinnott to Donna Sinnott, dba MAMA' S ROSE' S RESTAURANT, Hotel and Restaurant License, 338 E. Elkhorn Ave. 6. Real Estate Contract for Lot 1, Birch Resubdivision (Bickle Property) - Town Attorney White. 7. Town Administrator's Report: A. Estes Park Senior Center Remodeling Project - Approval of Change Order #1 for Kitchen Equipment Contract = Net Deduct of $5,937.00, and Change Order #2 for Addition Contract = Net Addition of $3,746.00. B. Food Tax Refund Report - Clerk O'Connor. 8. Request to enter Executive Session to receive an update on land negotiations. NOTE: Due to a Town Board scheduling conflict, the June 23 rd Town Board meeting has been canceled. -2- Town of Estes Park, Larimer county, colorado, May 26, 1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 26 day of May 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker, John Baudek, George J. Hix, Lori Jeffrey, and William J. Marshall Also Present: Gary F. Klaphake, Town Administrator Gregory A. White, Town Attorney Tina Kuehl, Deputy Town Clerk Absent: None Mayor Dekker called the meeting to order at 7:30 p.m. PUBLIC INPUT. No report. TOWN BOARD COMMENTS. No report. CONSENT CALENDAR. 1. Town Board Minutes dated May 12, 1998. 2. Bills. 3. Committee Minutes: A. Public Works, May 21, 1998: 1) Purchase Water Dept. Pickup Truck 2) Hwy. 34/36 Intersection Project Consultant B. Planning Commission: 1) Beaver Point, Third Addition - Extension of Subdivision Improvement Agreement It was moved and seconded (Hix-Doylen) the consent calendar be approved, and it passed unanimously. ACTION ITEMS. 1. Tax Initiative for New Fairgrounds and Event Center. Greg Pickett, Director of Larimer County Parks & Open Lands, reported that the current Larimer County Fairgrounds, in downtown Loveland, is located in a flood plain with difficult accessibility and no possibility for expansion. A Political Issues Committee has been formed to organize a citizen's petition initiative to include a proposed Fairgrounds and Special Events Center on the November 1998 ballot. A copy of the ballot language and drawing of the proposed facility was distributed. Architect Roger Kinney, Kinney & Associates, explained the proposed location is adjacent to the Ft. Collins/Loveland Airport, is inside Loveland town limits and includes utility infrastructure. Administrator Klaphake noted that the proposed multi-use purpose of this facility will be in direct competition with Estes Park. Trustees expressed Town Board of Trustees, May 26, 1998 - Page 2 concern regarding the total cost which has not been determined. Mayor Dekker thanked Mr. Pickett and Mr. Kinney for their presentation. 2. Grand Prix Special Event, August 29 & 30, 1998. Administrator Klaphake explained that, because of a meeting cancellation, final approval of this special event is being considered by " the Board rather than the Community Development Committee. Chief Repola reported that Partners of Estes Park is planning a Grand Prix go-kart race on August 29 & 30, 12:00 to 5:00 p.m. daily. The organization works with schools, law enforcement and other concerned entities to promote youth development and prevent juvenile delinquency, and conducts fund-raisers to fund these efforts. The Park R-3 School District has approved use of the high school parking lot for the majority of the track and pit area, and the Public Safety Committee approved the requested street closure including portions of Manford Ave. and Community Dr. The exact route will be from the high school parking lot, to the tennis courts on Manford Ave., west to the intersection of Community and Manford, and a back into the parking lot. Each race is 10 laps. Spectators will be located on the school grounds. Liz Gibson, Program Director of Partners, explained that contact was made with go-karting clubs to establish guidelines and address safety concerns. Fund raising will be accomplished through celebrity races and vendor sales. Chuck Courter, Front Range Go-Kart member, explained the safety issues and speed of the karts, which is regulated depending on the age of the participant. A go-kart was on display. Administrator Klaphake requested the noise level be monitored and that street condition be coordinated with Public Works. Chief Repola noted that if noise becomes an issue, the future of this pilot program will be examined. Attorney White noted insurance will be provided as per all special events. It was moved and seconded (Doylen-Marshall) the Grand Prix Go-Kart Special Event be approved noting that this event is considered an exemption from the noise limits, and it passed unanimously. 3. NCWCD Boundary Inclusion Project. Trustee Barker stated a conflict of interest and withdrew from discussion and voting. Attorney White explained that the Town receives water for domestic use treatment from the Northern Colorado Water Conservancy District (NCWCD), founded in 1938. A requirement associated with usage of this water is that all parcel users be within the boundaries of NCWD. The NCWCD assesses one mill levy for funding of the facilities. In 1968 the Town was included in the NCWCD, however, as the Town expanded, some developers did not complete the inclusion process as annexation documents requested. The District did not raise the issue until 1987 when Federal policy changed. All parcels that were added to the District between 1968 and 1987 are required to pay the mill levies back to 1938. To avoid punishing the property owners, Staff is requesting the Town pay these fees of approximately $68,000-$80,000. Effective in January 1999, the taxes would be the responsibility of each property owner. Those property owners outside Town limits will be informed that they will need to process their own petition, but the Water Enterprise fund would pay all back taxes. Administrator Klaphake noted that since 1987, this requirement is included in all development approvals. It was moved and seconded (Baudek-Jeffrey) the Town proceed with the inclusion process, 1 Town Board of Trustees, May 26, 1998 - Page 3 the Town pay the NCWCD inclusion fees of approximately $68,000-$80,000, the Public Hearing be set as soon as practical, and all property owners be notified of this procedure, and it passed, with Trustee Barker abstaining. 4. Special Event Liquor Licenses: A. Make A Wish Foundation of Colorado, Inc.: This application is for an event scheduled for July 18 and Â· July 25 in conjunction with the Bicycle Tour of Colorado. EVRPD has granted permission for use of Stanley Park. It was moved and seconded (Doylen-Hix) the Special Event Liquor Permit for the Make-a-Wish Foundation be approved, and it passed unanimously. B. Colorado Hunter-Jumper Association: Doc Collins, representative for the Colorado Hunter-Jumper Association, explained that this application is for an event scheduled for July 25 as a fund-raiser for the Make-a-Wish Foundation and is requested by the Colorado Hunter-Jumper Association in conjunction with their horse show scheduled during that time. It was moved and seconded (Doylen-Hix) the Special Event Liquor Permit for the Colorado Hunter-Jumper Association be approved, and it passed unanimously. 5. Town Administrator Report. No report. 6. Request to Enter Executive Session to Discuss Land Negotiations. At Administrator Klaphake's request, it was moved and seconded (Hix-Baudek) the Board of Trustees enter Executive Session to discuss land negotiations, and it passed unanimously. Mayor Dekker.adjourned the meeting at 8:47 p.m. Mayor Deputy Town Clerk TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke -122>2Â» Date: May 27, 1998 Re: Three Reel Wire Trailer Authorization to Purchase BACKGROUND: The Light and Power Department has an existing three reel trailer which is capable of overhead and underground installations. The existing trailer can accommodate reel sizes ofup to 60" diameter. The larger cable sizes we use come in standard reel sizes of72". As a result we have to order our larger cables on non-standard reel sizes which has caused longer lead times and higher purchase prices. The proposed trailer will accommodate standard reel sizes and has many features which will allow more efficient installation practice and provide improved personnel safety. The existing trailer will continue to be used for overhead construction and smaller underground jobs. BUDGET/COST: The1998 budget amount for purchase ofthe proposed trailer is $21,500. The attached memo from fleet manager Dave Mahaney summarizes the bids received. The recommended trailer exceeds the budget by $2,020 but meets all specifications. The total vehicle purchases will still be within the 1998 budget due to heavy duty forklift coming in under budget by $2,285. RECOMMENDATION: The Light and Power Department recommends that the three wheel wire trailer be purchased from Sauber Manufacturing Company at a cost of $23,520. REM 1-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzk6722'21Â» Date: May 27, 1998 Re: Meadowdale Hills Three Phase Conversion Project Retreat Three Phase Conversion Project Authorization to Execute Construction Contract BACKGROUND: These projects were recommended in the Long Range Plan prepared by Electrical Systems Consultants, Inc. (ESC) of Fort Collins and adopted by the Town Board in June of 1996. (continued on next page) BUDGET/COST: The 1998 budget amount for the Meadowdale Hills project is $240,000. The 1998 budget amount for the Retreat project is $225,000. The Town Board approved the engineering scope of services for ESC in February which included $27,000 for Meadowdale Hills and $18,000 for the Retreat. Attached is the Bid Tabulation prepared by ESC. Following is a summary ofthe total estimated cost ofthese projects: Original Design Meadowdale Retreat Labor (Contractor) $110,174.85 $198,285.00 Material (Estimate) 32,600.00 31,000.00 Engineering (ESC) 27,000.00 18,000.00 Total $169,774.85 $247,285.00 Original Design with Underground Meadowdale Retreat Altemates Labor (Contractor) $192,229.85 $277,085.00 Material (Estimate) 54,820.00 40,375.00 Engineering (ESC) 27,000.00 18,000.00 Total $274,049.85 $335,460.00 RECOMMENDATION: The Light and Power Department recommends that the Town contract with TSI to construct the two projects following the original design at a cost of $110,174.85 for the Meadowdale Hills project and $198,285 for the Retreat project. REM 2-1 BACKGROUND (continued): The Meadowdale Hills project consists of building and replacing approximately 1.9 miles of existing single phase line with 1/0 AWG tree proof aluminum conductor from Mall Road to the Meadowdale Hills Subdivision. The Retreat project involves replacing approximately 1.8 niles of existing single phase line from Glenhaven to the entrance to the Retreat with 1/0 AWG tree proof aluminum conductor. In addition, bids were requested for underground altemates for a portion of each of these projects. The attached maps indicate the general location ofthe projects including the underground alternatives. The purpose ofthese projects is to serve projected load growth in these areas and maintain the voltage and phase balance criteria on the Town's distribution system. The Light and Power Department requested and received five bids for the labor portion only ofthese contracts. The Meadowdale underground alternate is the last 3,555' where the line roughly parallels Highway 36 near Pole Hill Road. This line is barely visible from the highway and would not likely be any more visible following completion. The Retreat underground alternate includes 1500' from the beginning point in downtown Glenhaven. The new underground route would be under the pavement ofthe road and would require concrete flow fill and overlay of one lane of the road. The original route is off the main road and would not result in additional poles along the road. The total cost ofthe two projects following the original design is $417,059.85 or $42,940 below the combined budget. The total cost including the underground alternates is $606,509.85 or $149,509.85 over the combined budget for these two projects. The Light and Power Department recommends that underground alternates be considered on some of the future long range capital projects where the visual improvement will be much greater than on these projects. 2-2 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-72.Z,70,- Date: May 27, 1998 Re: PCB Treatment Inc. Steering Committee Settlement Offer BACKGROUND: In March of 1984, the Town ofEstes Park contracted with PCB, Inc an Environmental Protection Agency (EPA) licensed disposal facility for disposal offive polychlorinated biphenyl (PCB) contaminated transformers (between 50ppm and 500pprn) and one drum containing PCB contaminated oil for a cost of $1,165. We received a Certificate of Destruction of these materials from PCB, Inc. in July of 1984. In August of 1995 the Town received notification from EPA that PCB, Inc. was now a "Superfund" cleanup site along with a request for information. In September of 1997 we received a notice of potential liability from EPA and the possibility of a settlement agreement. The Town received a settlement agreement from the PCB Treatment, Inc. Steering Committee on April 24, 1998 with a sixty day response limit. BUDGET/COST: The cost of the two settlement amounts are $7,700 or $8,200, with the $8,200 amount providing the best coverage. There is no specific line item in the budget for this expense so it will be paid out of the distribution maintenance budget. ($64,100 tota~ RECOMMENDATION: The Light and Power Department recommends that the Mayor be authorized be execute the Settlement Agreement and that the steering committee be paid the amount of $8,200. REM 5-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-72.6-9- Date: May 28, 1998 Re: Estes Substation Transformer Maintenance - REVISED Authorization to Contract for Maintenance Services BACKGROUND: Transformer #1 at Estes Substation has had an oil leak in the vicinity ofthe cooling radiators which we have attempted to correct several times. We have requested quotes from companies that perform substation transformer maintenance to remove the cooling radiators, replace the gaskets, and repack the shutoff valves for the radiators. This work requires de- energizing the transformer, draining the oil, filtering the oil to remove contaminants, and refilling the transformer under controlled conditions. While the transformer is being serviced, we requested quotes to service the load tap changer (LTO as well. BUDGET/COST: The annual budget for substation maintenance is $7,000, so funds will have to be shifted from other maintenance line items. Following is a summary ofthe quotes we received: LTC Included Transformer QnlY Solomon Corporation $13,848.10 $11,811.43 S.D. Meyers, Inc. 16,790.00 12,740.00 Western States Recloser No Bid We have had good service in the past from all three companies. RECOMMENDATION: The Light and Power Department recommends that we contract with Solomon Corportation to perform the repair services as discussed including the tap changer service for a cost not to exceed $13,848.10. REM 3-1 t BRADFOR/PUILISHING.0 RECORD OF PROCEEDINGS Light and Power Committee May 28, 1998 Committee: Chairman Hix, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Klaphake, Light & Power Director Matzke, Assistant to the Light and & Power Director Mangelsen, Fleet Manager Mahany, and Deputy Clerk Kuehl Absent: None Chairman Hix called the meeting to order at 10:00 a.m. Three Reel Wire Trailer - Authorization to Purchase Fleet Manager Mahany explained that the Department has a three-reel trailer, accommodating reel sizes up to 60" diameter, and capable of overhead and underground installations. The larger cable sizes used need to be special ordered on non-standard reel sizes causing longer lead times and higher purchase prices. The proposed trailer will accommodate standard reel sizes (72") and has many features, which will allow more efficient installation and provide improved safety. The existing trailer will continue to be used for overhead construction and smaller underground jobs. The following bids were received: Sauber Manufacturing $23,520 Viking Utility Sales (3 bids) Option 1, Basic Trailer $21,300 Option 2, Basic Trailer with Payout brake (not needed) $24,300 Option 3, Deluxe Trailer - demo $26,800 The 1998 budget includes $21,500 for this purchase. The Sauber trailer, although $2,020 over budget, meets all specifications, including safety, better ground clearance, and easy turret removal for hauling equipment. The total vehicle purchases will remain within the 1998 budget. The Committee recommends approval of the purchase of the three-reel wire trailer from Sauber Manufacturing for $23,520. Meadowdale Hills and Retreat Three Phase Conversion Projects - Authorization to Execute Construction Contract Director Matzke reported that the Meadowdale Hills and Retreat Three-Phase Conversion Projects were recommended in the Long-Range Plan. A brief history was given along with slides of the areas showing current pole placement. Director Matzke explained where underground would be placed in each project if the Committee chose to do so. Approximately 800' of underground will be included in the Retreat project surrounding a picnic area, as requested by the Forest Service and the cost is included in the original design proposal. The 1998 budget for Meadowdale is $240,000 and the Retreat, $225,000. Following is a summary of total estimated costs, including labor cost of the recommended contractor: BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS , Light & Power Committee, May 28, 1998 - Page 2 Original Design: Meadowdale Retreat Labor $110,174.85 $198,285.00 Material 32,600.00 31,000.00 Engineering 27,000.00 18,000.00 TOTAL $169,774.85 $247,285.00 Original Design w/Underground: Meadowdale Retreat Labor $192,229.85 $277,085.00 Material 54,820.00 40,375.00 Engineering 27,000.00 18,000.00 TOTAL $274,049.85 $335,460.00 Bids were received from five companies following both designs as outlined above. The Committee recommends the Town contract with TSI to construct the two projects following the original design at a cost of $110,174.85 for Meadowdale and $198,285 for the Retreat. PCB Treatment Contract Negotiations - Request to Enter Executive Session The Committee entered Executive Session to discuss contract negotiations at 10:26 a.m. Attorney White joined the meeting. The Committee adjourned the Executive Session at 10:35 a.m. Attorney White left the meeting. PCB Treatment, Inc. Steering Committee - Request to Accept Settlement Offer The Committee recommends the Mayor execute the Settlement Agreement and that the PCB, Inc. Steering Committee be paid the amount of $8,200. Estes Substation Transformer - Authorization to Contract for Maintenance Services Director Matzke explained that the Department has attempted several times to correct a mineral oil leak on Transformer #1 at the Estes Substation. Bids were requested to remove the cooling radiators, replace the gaskets, and repack the shutoff valves. The following quotes were received: LTC Transformer Included Only Solomon Corporation $13,848.10 $11,811.43 S.D. Meyers, Inc. $16,790.00 $12,740.00 Western States Recloser No Bid The load tap changer (LTC) regulates the voltage, and needs to be serviced at this time. The work requires de-energizing the transformer, draining and filtering the Oil, refilling the transformer. This work will require a three-day outage of the transformer. The load Will be switched to the remaining transformers and no customer outages are expected. The Committee recommends approval of the bid from Solomon Corporation for $13,848.10. BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Light & Power Committee, May 28, 1998 - rage 3 REPORTS Fall River Hydro Plant Update: Assistant to the Light & Power Director Mangelsen reported that the Fall River Hydro Plant has received National Historic designation. On July 13, notification is expected regarding the requested $45,000 planning grant. A tour of the Plant will be conducted following the June 11 Light & Power meeting. Director Matzke presented the April Financial Reports. Project Updates: Service to the Estes Park Sanitation District Sewer Plant is being transferred to new underground cable and pad mount transformer this morning. The Marys Lake Project is near completion, and the portable substation has been disconnected. A tour will be scheduled in July. PRPA fiber contractors have started work in Town. SCADA equipment will be tested in June. Small projects associated with the Long-Range Plan have been completed. Chairman Hix adjourned the meeting at 11:02 a.m. 1-1. 14-2-4 Tina Kuehl, Deputy Town Clerk BRADFOFIC>PUa LISHINGCO. RECORD OF PROCEEDINGS Public Safety Committee June 4, 1998 Committee: Chairman Marshall, Trustees Baudek and Hix Attending: Chairman Marshall, Trustee Baudek Also Attending: Ass't. Town Administrator Widmer, Police Captain Filsinger, Fire Chief Dorman, Clerk O'Connor Absent: Trustee Hix Chairman Marshall called the meeting to order at 8:00 a.m. FIRE DEPARTMENT. 1. Hazmat Exercise. Fire Chief Dorman reported that the hazmat spill simulation planned June 13, 1998 has been canceled; the Local Emergency Planning Committee will reschedule later this summer. 2. State Firefighters Conference. The Chief and two other firemen will be attending this conference June 15-20 in Alamosa. Estes Park will host the conference June 21-25, 1999. Staff anticipates an attendance of approximately 2,000 firefighters. The Chief was commended for his effort in booking/hosting this conference in 1999. 3. Bi-Annual Fund Drive. The Department will be conducting their fund drive beginning July 1St. This year, their letter will identify the Department's goal of purchasing an engine tanker ($150,000) and miscellaneous items. 4. High Water Warning. Pursuant to water run-off caused by snow-melt during the Spring season, residents and visitors are being warned of the dangers associated and affecting area rivers. The SCADA System is now on-line in Confluence Park-this system Will issue an early warning when the water level is increasing, and departmental procedures are in place. Thunderstorms during this time of year also increase the danger. POLICE DEPARTMENT. 1. Parking Report. Captain Filsinger reported that timed- parking is in effect. The Summer Officers begin on full-time basis June 13% and of the eight officers, are returning. A brief discussion on Clancy followed, specifically the 3-hr. parking limit. 2. Customer Survey - Report. The Committee reviewed a summary of the survey beginning the third week of March to current. The Department and Committee were pleased as the report indicated overall approval. Telephone calls or postcards are randomly issued to any victim or complainant involved in an incident. The Committee will review these responses on a quarterly basis. 3. Departmental Policy Manual. Pursuant to policy and procedures being eliminated from the Municipal Code Book, fo (-9 DRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Public Safety Committee - June 4, 1998 - Page 2 all departments are being required to prepare a Policy Manual. Any revisions to the Manuals are to be presented to their respective Committee for approval and subsequent distribution by the Clerk. Staff noted that the manual creates parameters for operation, and officers are tested on a monthly basis. In addition, the manual is reviewed by CIRSA and the Department has consistently received 100% ratings. The Committee recommends the manual be taken under advisement for one month to allow Committee members an ample opportunity for review. REPORTS. Personnel. Denise Novotny, Communicator, has resigned and this position will be advertised. Mutual Aid. In cooperation with the Highway Patrol and Sheriff's Dept., the Department is joining in the "Aggressive Driving Campaign" throughout the summer season. Strong enforcement will occur in the entire Estes Valley area (including both canyons), and a press release will be forthcoming. Vehicle Accident/Highway 36. Chief Dorman briefed the Committee on the Fire Department's standard procedure on vehicle accidents involving injuries. On June 3rd, such an accident occurred on Highway 36, resulting in one fatality. As the accident is under investigation, no further comment was made. There being no further business, Chairman Marshall adjourned the meeting at 8:40 a.m. 4 tka/ 0-606- ,3 Vickie O'Connor, CMC/AAE, Town Clerk BRADFOR/PUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission May 19, 1998 Commission: Chair Al Sager, Commissioners Mark Brown, Harriet Burgess, Alma Hix, Edward Pohl and David Thomas Attending: Commissioners A. Hix, Pohl, Sager, and Thomas Also Attending: Trustee Liaison G. Hix, Director Stamey, Senior Planner Joseph, Recording Secretary Botic Absent: Commissioners Brown and Burgess Chair Sager called the meeting lo order al 1:30 p.m. 1. APPROVAL OF MINUTES Minutes of the April 21,1998, meeting were approved. 2. SPECIAL REVIEW 2.a. Special Review 98-04, Portion Lots 3 and 4, Riverside Subdivision, 170 Moraine, First Christian Church-Scott Weber/Applicant. Applicant is requesting to renovate and expand the existing principal building for a church facility, four apartment dwelling units and one existing detached office/apartment. Chair Sager opened the Public Hearing and read the Rules of Conduct. Applicant's representative, Bill Van Horn, gave an overview of the request and stated there will be no on-site parking, however, there will be vehicular access to the detached office. Responding to staff report concerns regarding functions such as weddings, Applicantagrees weddings will onlyoccur in the mornings. It is important for the Applicant to retain on-site housing, and he does not believe this will require a variance as the units will not be located on the street level. There will be no church bells or outside music. Regarding site suitability concerns/retaining wall at rear of property, Mr. Van Horn stated all concerns will be addressed in the building permit issuance stage. The wall is not showing failure indications, the proposed addition will allow for a reduction of historic run-off. Regarding parking, it is the intent to utilize public parking; significant parking demands will occur in non-peak time (Sunday mornings, and some weekday evenings). No asphalt is proposed. Handicap parking is available in public lots to the west. Regarding utilities: in his opinion, current and proposed use will be a decrease in historic uses, with some sharing of lines probably existing. Mr. Van Horn clarified the number of intended restrooms and a lift station will be installed in the future if necessary. Applicant is requesting approval of this use and will address other details at the time of building permit application. Mr. Van Horn reminded the Commission of peak use of nearby businesses and questioned the difference for church usage vs. museum. Senior Planner Joseph questioned determining the source of a potential sewer problem and Mr. Van Horn stated there is the possibility o f an existing shared sanitary sewer line. Mr. Joseph also questioned whether this applicationconstitutes a developmentplan submittal. Mr. Van Horn responded. Audience comments: O. M. Nagl, owns Chinese Laundry, concerned with sewage with 70 church members. Randy Anderson, co-owner of Molly B's, (nextdoor lo proposed church), disputed Sunday as off peakas Sunday morning is his highest volume (8:00 - noon). He also expressed concern with parking BRADFOR/PUBLISHING.0. RECORD OF PROCEEDINGS Planning Commission - May 19, 1998 Page 2 and traffic concerns, safetyin crossing Moraine Avenue and the potentialliquor license problems relating to future sale of his business due to the 500' State requirement. (His current business would be grandfathered, however, a future owner would not be issued a liquor permit.). Dan Doylen, 191 West Riverside, co-owner of Master Graphics (below proposed site) expressed concerns regarding the retaining wall, shared sewer lines, and is opposed to an alley easement. Mr. Doylen suggested a barrier to protect cars and children from the perimeter and suggested deck repair on the small building used by CACEP. Steve Nagl, neighborhood property owner, expressed concerns with fewer parking spaces with the proposed addition. Mr. Nagl stated his business seats 42 people who come and go in fives and tens, not 70 at a time and expressed concerns with potential impact on his business liquor license. Larry Beal, ownerofGas Light Pub and GasLight Square Shops, stated theproposed church would not add to the tax base which supports public parking lots and snow removal. He is also concerned with tenants parking, approving a business that doesn't generate revenue, liquor license effect, and stated this use does not fit with EPURA goals. Scott Weber, pastor of First Christian Church, stated this location is not ideal, and described the difficulty the church has experienced over the past 4 years. This would be a stepping stone process (not a permanent home) and the revenue from the apartments generating income towards their mortgage. He questioned using revenue as the most important criteria and noted some towns in the past have donated land for churches. Mr. Weber stated the church would provide a benefit to tourists. The Public Hearing was closed at 2:25 p.m. Commissioner A. Hix stated after listening to today's presentation, having read the proposal and the ordinances, a church by definition serves specific number of members, not the community at large. Mrs. Hix stated the presentation has not established that this use would meet Special Review criteria in Municipal Code 17.36.030: (1) Suitability of the proposed location for this proposal, taking into consideration the following wherever germane: (a) Nearby land uses, and whether they would be supported by or damaged by having the proposed use nearby (nearby land uses would not be supported by this proposal), (1) (b) Adequacy of roads, water, sewerage and drainagefacilities serving the location. and (questionable if adequate for this use) (2) The building and site design, and how well they: (a) Avoid visual, noise or other intrusion into adjacent premises or departure form the established character of the vicinity, and go people at one time would be an intrusion) (4) Consistency with district objectives as stated in this Title; and Onie Comprehensive Plan states "the Central Business District should be the retail, cultural, and entertainment center of the Community", and this use is not compatible with this objective, it does not stimulate small business development in the downtown area to build a clear business identity, therefore, it was moved and seconded (A. Hix/I'homas) to recommend denial to the Board of Trustees for Special Review 98-04, Portion of Lots 3 and 4, Riverside Subdivision, 170 Moraine Avenue, and it passed unanimously. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - May 19, 1998 Page 3 3. DEVELOPMENT PLANS 3.a. Amended Development Plan 95-09, Lot 3A, DeVille Subdivision, 1110 Woodstock Drive, Susan Speedlin/Applicant. Applicant is requesting to erect a seasonal greenhouse (May through August) to sell flowers and garden supplies. Applicant, Susan Speedlin, explained her request for a seasonal temporary greenhouse (22k28) which will temporarily occupy five parking spaces. Related garden supplies will include potting soil and pots. There will be no outside storage, no electricity is required and signage will conform to Code. Senior Planner Joseph reviewed the staffreport stating su fficient parking isavailable and recommended approvalwithconditions. Therewerenoaudience comments. It was moved and seconded (Pohrrhomas) to approve Amended Development Plan 95-09, Lot 3A, DeVille Subdivision, 1110 Woodstock Drive, with the following conditions, and it passed unanimously. The use shall be limited to the sale of annual and perennial flowers and bcdding plants. No outside storage or display authorized. The greenhouse shall not be erected earlier than May 1 of each year and shall be removed no later than the firsl Tuesday following Labor Day each year. 3.b. Development Plan 98-01, Lot 1, Beaver Point Third Addition, Jack Williams/Applicant. This is a request for 9 multi-family detached condominium units which was continued from April 21, 1998. Applicant's representative, Paul Kochevar, explained the proposalis a result ofsubdivision approval last year. All buildings will have 2 car garages, staff concerns expressed lastmonthhave been addressed (drainageeasement willberelocated). Mr. Kochevar stated plant species and total quantities shall be identified and added. Commissioners noted the absence of the Vicinity Map on the Plat and requested vicinity maps be clear and current. Chair Sager requested better on- site identification for future buildings. Commissioner Thomas questioned the location of the detention pond and pedestrian easement. Senior Planner Joseph reviewed the staff report, noting concerns for Unit #9, stating previous items from the April staff report have been satisfied and staff recommends approval with conditions. Mr. Kochevar questioned the necessity of a specific grading plan for Unit #9 and requiring irrigation. Mr. Joseph responded. Chair Sager requested re-consideration of the site distance at the highway. Audience comments: Robert Burger, 650 Moraine, expressed concern for the view corridor to the west and increased traffic exiting onto Highway 36. It was moved and seconded (A. Hix/Thomas) to approve Development Plan 98-01, Lot 1, Beaver Point Third Addition, with the following conditions, and it was approved unanimously. Vacate the existing drainage easement and dedicate a new drainage easement per this plan. The location of utility service lines shall be added to the plan. Plant species and total quantities shall be identified. The finish elevation of the berm along the highway shall be added to the plan. â€¢ All new tree and shrub plantings shall be irrigated with an automatic sprinkler system. â€¢ Applicant shall meet with staff to determine if a site specific grading plan for Unit #9 is required. If required, it shall be prepared by a professional engineer prior to issuance of a building permit. This plan shall be prepared at a scale of 1 inch = 1 foot. ... DIA'FORO PUBLISHING.O. RECORD OF PROCEEDINGS Planning Commission - May 19, 1998 Page 4 4. SUBDIVISIONS 4.a. Amended Plat of Lot 2, Arapaho Estates Second Filing, NE corner of Ute Lane and Arapaho Road, Robert F. Koehler/Applicant. This request proposed to revise the building setback line along the south line of the lot. Applicant's representative, Paul Kochevar, explained the request. Senior Planner Joseph reviewed the staff report stating the adjustment to the setback line is consistent with the original intent of original subdivision approval. Commissioner Thomas noted the southern setback is 16' and Mr. Kochevar responded it should be 25'. It was moved and seconded(Thomas/Pohl) to favorably recommend to the Board of Trustees the Amended Plat of IAt 2, Arapaho Estates Second Filing, NE corner of Ute Lane and Arapaho Road, with the following condition, and it passed unanimously. â€¢ The southern setback shall be no less than 25'. 4.b. Amended Plat of a Portion of Lot 13, South Saint Vrain Addition between Avalon Drive and Highway 7, North of 1740 South Saint Vrain, Rainbow Lake Investments/Applicant. This request proposed to divide an existing multi-family (duplex) lot into two lots for single family residences. Applicant's representative, Paul Kochevar, stated the area has been resurveyed and the total property area is 36,012 square. If divided, two single family homes will be constructed, an access agreement acceptable to the Town Attorney will be provided (with or without the easement this will be a buildable site). Senior Planner Joseph reviewed the staff report and recommendations. Audience comments: Jeanne Tippin, opposed to lot split because of common driveway and concerned withdrainagetowards herhome. NormanFrickey, 1731 Avalon Drive, concerned with impact to him if the water line is changed. Mr. Kochevar responded to Mr. Frickey's concerns. Commissioners expressed concern with the ingress/egress mentioned by Mrs. Tippin and Mr. Joseph responded. Itwas moved and second (Thomas/A. Hix) to favorably recommend to the Board of Trustees the Amended Plat of a Portion of Lot 13, South Saint Vrain Addition between Avalon Drive and Highway 7, North of 1740 South Saint Vrain, with the following conditions, and the motion passed unanimously. â€¢ The Applicant shall provide and record a written agreement with the owner(s) of the property to be served via this existing utility easement on Lot 2. This agreement shall establish the consent of all parties to the vacation of this existing easement. â€¢ Ashared maintenance agreement shall be provided for theprivate drive access. â€¢ A note shall be added to the plat that prevents direct access to Highway 7. â€¢ The Applicant shall provide and record a new written easement agreement with the adjacent property owner that specifically provides for vehicular access to the two new lots. 5. REPORTS - none. 6. ADJOURNMENT There being no further business, Chair Sager adjourned the meeting at 3:26 p.m. $26-u.-F, 0 CL) Roxanne S. Botic, Recording Secretary BRADFORDPUBLISHING CO. RECORD OF PROCEEDINGS Board of Adjustment June 2, 1998 Board: Chair John Baudek, Members JeffBarker, Lori Jeffrey, Wayne Newsom and Al Sager Attending: All Also Attending: Director Stamey, Senior Planner Joseph, Code Enforcement Officer Sigler and Recording Secretary Botic Absent: None Chair Baudek called the meeting to order at 8:00 a.m. MINUTES The minutes ofthe May 5, 1998 mecting were accepted as presented. LOTS 2A AND 2B. BLOCK 3. FALL RIVER ESTATES, DOUG AND LINDA COOK/APPLICANTS - VARIANCE REOUEST FROM SECTION 17.16.190(c)(15) OF THE MUNICIPAL CODE. Applicant is requesting a variance from 17.66.190(15) off-site signage prohibition, and also a variance from the 8 ft. property line setback reduced to 2 ft Robert Joseph, Senior Planner, noted both lots are currently owned by the Cooks and there is some difficulty in locating a sign on Lot 2B due to the wide highway r-0-w, existing trees and grade change. He also stated the proposed sign location is in conflict with a ten ft. wide pedestrian/bike trail easement along the property line. Mr. Joseph reviewed staff' s recommendations. Member Sager requested clarification fromthe Applicantregarding the illegalbannercurrently on the site (Municipal Code 17.66.100) and requested the meeting adjourn until the banner is removed. Applicant,Linda Cook, stated sheneeded signage whilewaiting for this variance and was unaware the banner was illegal; Mrs. Cookagreed toremove the banner immediately after this meeting. Phil Taylor, Applicant's sign architecture designer, responded to questions regarding the 45 ft. dimension to edge of pavement. Member Sager requested the variance request be considered separately (off-site and setback). Chair Baudek requested clarification of staff recommendation #4 noting sign relocation would be "at owners expense." Member Newsom suggested the proposed off site sign placement could conform with the 8' setback with Member Sager in agreement. Mr. Taylor stated the proposed site was chosen so that tree root interference would be minimal, no tree encroachment and to add to the artistic view centered in an area with the tree backdrop. He noted that by moving away from the trees (closer to property line) the sign could be smaller with a high quality. Discussion continued (sign verbiage, potential for two signs if property is sold to a new owner, effects of future highway widening, size of the sign). Mr. Taylor noted the Applicants need for identification and advertising noting the sign will be black slate with 24 carat gold inlay. Member Barker requested Mr.Tayloraddress the topography/location issues and Mr.Taylorresponded stating the proposed location is before the driveway and will save trees. Senior Planner Joseph noted the original conforming sign location is also in the pedestrian/bike path easement. Mr. Joseph responded to Member Jeffrey's question regarding consideration for traffic flow/potential accidents regarding sign location. It was moved and seconded (Newsom/Sager) to approve the off-premise (Lot 28 for Lot 2A) location for Lots 2A and 28, Block 3, Fall River BRAOFOROPUBLISHINGCO. RECORD OF PROCEEDINGS ' Board of Adjustment - June 2, 1998 Page 2 Estates with the following conditions, and it was approved unanimously. All variances granted by the Board of Adjustment shall become null and void if a Sign Permit has not been issued and paid for, and work thereunder commenced within four (4) months from the date the variance is granted. A covenant shall be recorded on both lots specifying the sign location for both lots. An easement shall be recorded granting Lot 2B the use of the portion of Lot 2A where the sign is to be placed. â€¢ The design concept for the shared signage submitted with this request shall be the approved design. Revisions to the approved sign design shall not be allowed. â€¢ The Applicant shall either relocate the existing pedestrian easement around the proposed sign location or agree to relocate the sign upon construction of the trail in the existing easement at their expense. It was moved and scconded (Sager/Barker) to deny the variance request from the 8ft. property line setback to 2ft for Lots 2A and 2B, Block 3, Fall River Estates, and it was approved with the following votes. Those voting "Yes," Members Barker, Newsom and Sager. Those voting "No," Members Baudek and Jeffrey. REPORTS - None There being no further business, Chair Baudek adjourned the meeting at 8:40 a.m. L*LfLAU 4.Lettio Roxanne S. Botic, Recording Secretary .. MEMORANDUM TO: Honorable Mayor Dekker and Board of Trustees From: Robert B. JosephÂ®73 9. Community Development Senior Planner I)ate: June 3, 1998 Subject: Amended Plat of Lot 2, Arapaho Estates Second Filing, NE Corner of Ute Lane and Arapaho Road CONSENT AGENDA Background: This is a request to revise the building setback line along the south line of the lot. The site is located at the NE corner of Ute Lane and Arapaho Road. The Planning Commission recommended approval of this Amended Plat. The Planning Commission recommendation has been met. 1- al-tai [342**Â£21 ....... /+Mimll ...4. -4f: t ' %*f.9:tk.*-*2~f~~ U . -Â· ..,Â·' ~ i -'1 ji [1*12Ir-~ I â€¢ .. -7â‚¬Tprm'- ..\9--29- \ -1 ....4.. .. . Â· ./:1 --Il-Zll - 4 1:- 4 - I VICINITY MAP NT5 Recommendation: Approval of the Amended Plat of Lot 2, Arapaho Estates Second Filing. TOWN of ESTES PARK Inter Office Memorandum May 15, 1998 TO: Public Works Committee FROM: Bill Linnane l~,/~u SUBJECT: Lake Trail through Wapiti Meadows; CDOT Grant and Construction Background This portion of the Trail was awarded a CDOT Grant of $95,000 (with a minimum of a 20% Town/EVRPD match). Certain CDOT deadlines (see attached memo from the engineering firm) are critical so that construction can begin by August 10, 1998 and be completed prior to winter. Since-theiune-PWG-meeting has been-canceled,Ifie grant contract between CDOT and the Town needs to be presented at the June 9lh Town Board meeting. Following this the project must be bid and the construction bid contract needs to be approved at the July 14& Town Board meeting. Budget/Cost CDOT: $95,000 Town: $19,150 EVRPD: $19,150 Recommendation Staff recommends approval to present the grant contract at the June 9lh Town Board meeting and the construction bid contract at the July 14lh Town Board meeting. BL/rv 6-1 06/04/1998 13: 37 970-667-2527 GREG WHITE PAGE 02 RESOLUTION NO. WHEREAS, the Town of Estes Park in cooperation with Lazimer County, the Colorado Department of Transportation, and the Estes Valley Recreation & Park Distdct, has constructed a substantial portion of the Lake Estes Trail; and WHEREAS, the Town has submitted an Application for Available Funds pursuant the Inte=nodal Surface Transportation Efficiency Act of 1991 (ISTEA) which is administered by the Colorado Department of Transportation; and WHEREAS, the Town has received approval of said Application for funding of phase V of the Lake Estes Trail; and WHEREAS, the Town has previously budgeted and appropriated in its 1998 budget sufficient funds for the Town's required financial participation in the phase V project and WHEREAS, in order for the project to commence, it is necessary for the Town to enter into a contract with the Colorado Department of Transportation for the project; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town to approve and authorize said Contract. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of Estes Park, Colorado: 1. The Board of Trustees of the Town of Estes Park, Colorado hereby approves and authodze the execution of that certain contract by and between the State of Colorado for the use and benefit of the Colorado Department of Transportation and the Town of Estes Park for the Lake Estes Trail, phase V. 2. The appropriate officials of che Town of Estes Park are hereby authorized co execute the contract as the same has been presented to the Town. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK ON THIS 9â„¢ DAY OFJUNE, 1998. Mayor ATIEST: Town Clerk TOWN of ESTES PARK Inter Office Memorandum May 15, 1998 TO: Public Works Committee FROM: Bill Linnane (,- SUBJECT: Proposed Hwy. 34/36 Intersection Project; Engineering Consultant Choice Background The CDOT State Transportation Plan (STP) project, Hwy. 34/36 Intersection/Bridge is scheduled to start construction in 1999. CDOT has budgeted $1.1M for the project The following are the approximate action dates: August 1, 1998 Preliminary engineering complete Aug. - Nov., 1998 Town Budget process January, 1999 Final design to begin June, 1999 Final design submitted to CDOT for review September, 1999 Construction bid contract awarded Sept 1999 - Jun. 2000 Construction On May 148, an interview team consisting of PWC (John Baudek, Lori Jeffries, Jeff Barker), CDOT representative (Larry Haase), Gary Klaphake and Bill Linnane interviewed two local engineering firm teams (Van Horn Engineering and Rocky Mountain Consultants), interested in performing the preliminary and final engineering work associated with the project These interviews would be the only interviews associated with the consultant choice process. Both candidates were interviewed for approximately 45 minutes each. Discussion between the interview team followed. It was determined to make a final decision as to the selected engineering firm at the May 21st PWC meeting. The selected firm would immediately begin preliminary engineering so that design alternatives and cost estimates would be complete by the Town's August 1998 Budget process. This is critical since it is possible that the Town Board may elect to supplement the CDOT budget with Town funds. Budget/Cost As explained above. Recommendation Staff recommends that the most qualified firm be chosen at the May 21st PWC meeting, AND PRESEN T THE CHo.SEN W-=Am'$ PAE,l=M. 8 E.NG. Soopâ‚¬ BL/rv 69 SER.~ur-CLS AT W THE D- k B C 9 T. B . ('97 G . 2-1 4 ROCKY MOUNTAIN CONSULTANTS, INC. 9mc 437 South St. Vrain Estes Park, CO 80517 (970) 586-2458 June 3,1998 Metro (303) 825-8233 Fax (970) 586-2459 Bill Linnane Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: . Proposal to Provide Engineering Services for the Preliminary Design Evaluation with a Report for the Highway 34/36 Intersection and Road Widening. Dear Mr. Linnane: This letter outlines the scope of services and cost of engineering services associated with the preliminary design evaluation with report for the Highway 34/36 Intersection and road widening. The following scope of services is a continuation of the Statement of Qualifications provided to Town of Estes Park. PROJECT OVERVIEW The Highway 34/36 intersection and road widening is a transportation improvement project within the Town of Estes Park. The proposed improvements will be jointly funded by Colorado Department of Transportation (CDOT), Federal Enhancement Funding and the Town of Estes Park. The project corridor to be reviewed is from the Highway 34/36 intersection east along Highway 36 to the Highway 36/7 intersection. The purpose of the preliminary design evaluation will include: Â· Review and study problem areas within the project corridor. Â· Prioritize and rank the problem areas. Â· Determine construction cost for the different alternatives for the intersection and highway improvements. Â· Provide a written report to the Town of Estes Park and CDOT outlining the findings of the preliminary design evaluation with cost and recommendations. The major components of the evaluation will include: Widening of the Highway 36 bridge across the Big Thompson River with structural stabilization of the existing bridge. , Placement of a pedestrian underpass beneath Highway 36. â€¢ Acceleration lane for right turns from east bound Highway 34 at the 34/36 CIVIL AND ENVIRONMENTAL ENGINEERING â€¢ PLANNING gmc intersection. , Right hand yield to east bound 34. , Turning movements of the Highway 34/36 intersection. Additional lanes along the project corridor. â€¢ Improvements to the Stanley Avenue access onto Highway 36. â€¢ Improvements to the elk viewing access and the park area at the Christmas tree drop off. â€¢ Landscaping improvements along the project corridor. To date, alternatives which will be evaluated are as follows: Base Proiect 1. Widen bridge single lane w/guard rail/handrail 2. Pedestrian underpass 3. Acceleration lane for required distance Alternative Add On I 1. Right hand yield to east bound 34 w/ or w/out acceleration lane 2. Turning movements (Analysis per FHV) 3. Modifications to SE island if yield lane change Alternative Add On 11 1. Full lane to 37 & 7 intersection (no center turn) 2. Modifications @ Stanley Avenue 3. Modifications @ elk viewing access Alternative Add On 111 1. Full center turn lane to 36 & 7 after bridge same as Il except different striping. 2. Modifications @ Stanley Avenue 3. Modifications @ elk viewing access Alternative Add On IV 1. Continuous lane w/center turn lane 2. Modifications @ Stanley Avenue 3. Modifications @ elk viewing access SCOPE OF WORK Task 1: Proiect Coordination RMC has and will collect various reports, Master Plans and Design Standards from the Town of Estes Park and CDOT. Prior to the initial coordination meeting, the information will be reviewed in detail and any additional reports or standards will be identified and a list will be sent to the Town and/or CDOT. gmc RMC's design team will hold an initial meeting with the Town of Estes Park and CDOT to identify project design objectives. Progress meetings will be held approximately every two weeks with the Town Project Manager. Conceptual review meetings will be held prior to submittal of the preliminary design report. Meetings with public, private and interested groups will be attended to alleviate concerns. Additional meetings will occur with Design Studios West so that concepts from the "Gateway" preliminary plan can be addressed in the preliminary design report. Task 2: Data Acquisition 1. Easements and Right-of-Ways - RMC will research existing land owners, easements and right-of-ways critical to the proposed road widening, intersection improvement, storm drainage and recreational trail. Available plats, boundary surveys, right-of-way maps and Public Land Monument records will be collected and analyzed. 2. Survey - A field traverse and topographic survey will be performed of the project area to establish a solid horizontal framework for all property corners, right-of- ways, utilities, and other monumentation gathered during the field survey. Vertical control for the project will involve the establishment of various project TBM's. Horizontal control points will be placed to facilitate rapid layout during the construction phases of the project. Mapping will include additional topographic survey required for stream and drainage features, roadway and trail alignment with detail of the Highway 34/36 Intersection. Channel cross sections will also be included for the hydraulic analysis. 3. Soils & Paving Matrix - Terracon Companies will perform the onsite drilling. Based on our preliminary assessment one exploration hole will be drilled at each bridge abutment as well as borings along the proposed alignment. The geotechnical interpretation will be performed by RMC and will be of great importance for the successful design and construction of the roadway and bridge project. The geotechnical investigation should provide answers and recommendations for concerns related to nature of the excavated material, existing subbase and pavement condition, bearing capacity at bridge abutments, bedrock depth, scour potential, groundwater elevation, and pavement design. 4. Preliminary Utility Coordination - RMC will research utility maps and coordinate actual ground locates of utilities with respective utility owners in the project area. Size, type, invert elevations, locations, etc., of located utilities affected by the project will be identified. Task 3: Hydraulic Analysis Hydraulic analysis will be performed to determine the necessary combination of sizing and gmc channel stabilization needed to adequately pass the required major storms below the Big Thompson River Bridge with due consideration and protection of adjoining property, the public, bridge scour, and pedestrian safety. Task 4: Transportation Analvsis The traffic analysis aspect of this project relates to operation and geometry at the Highway 34/36 Intersection and project corridor. Evaluation will be made regarding the approach geometry from the south. Adequate geometry will help improve the operation of the intersection. The "ultimate" improvement at the Highway 34/36 Intersection will involve working with the Town of Estes Park and CDOT to determine traffic forecasts for this intersection, which represent a design condition. Signalization and geometric evaluation will be performed. Where needed, consideration will be given to dual left turn lanes and exclusive right-turn lanes at this intersection. Evaluation of Highway 36 between the 34/36 Intersection and 36/7 Intersection will be made regarding additional lanes and centerturn lanes with access to the elk viewing area and Stanley Avenue. 0 Task 5: Bridge Structural Analysis 1. The existing bridge structure was constructed in two phases on a spread footing foundation. The bridge is currently rated at a HS-15 loading. Using the hydraulic analysis and geotechnical information, scour to the bridge foundation will be evaluated. The existing bridge structure will be evaluated to determine structural adequacy with alternatives of increasing the load rating to an HS-20. 2. Bridge widening to facilitate additional lanes, sidewalk with guard rail/hand rails will be evaluated. The evaluation will determine preliminarily the foundation and structure to integrate the new bridge with the old as a single unit. Task 6: Pedestrian Underpass Using the hydraulic analysis, river flows will be evaluated by placing the underpass under the Big Thompson Riverbridge. Alternatives of underpass configurations will beevaluated to provide safe pedestrian access during high water. Alternative alignment of the underpass other than the Big Thompson bridge will be evaluated as to hydraulic constraints, existing utilities and cost. Access at each end of the underpass will also be evaluated as to impact on the river, wetlands and existing utilities. gmc Task 7: Landscaping Landscape improvements along the highway corridor and at the Highway 34/36 Intersection will be evaluated to enhance the aesthetic character of the area. Task 8: Preliminarv Design Report RMC will prepare a Preliminary Design Report. The report will include the following information: 1. A brief history of the problems in the project area, 2. A narrative outlining the procedures and methodologies used in developing the project tasks. 3. A comparison of selected alternatives prioritizing the results, 4. A summary of the hydrologicand hydraulic analysis; traffic analysis; soil and pavement designs, and utility coordination. 5. A narrative outlining the proposed improvements, for the intersections, roadway, storm water structure, the recreational trail crossing and ecological enhancements. 6. Approximate cost estimates for the alternative improvements, 7. Project right-of-way and utility needs. 8. Recommendations on resolving definite problem areas related to the street and intersection design, storm water, recreational trail underpass and ecological enhancement. 9. Ultimate and interim project configurations with construction costs will be recommended with consideration given to prioritizing project components. A plan view will be provided for the recommended alternative to be used as a base map for the final design. With a Preliminary Report, Rocky Mountain Consultants, Inc., will provide a technical appendix which will include copies of information and data obtained during the project, i.e., hydrologic and hydraulic calculations, survey information, soil and pavement analysis, pertinent charts, graphs, and other material utilized during the design. Rocky Mountain Consultants, Inc., anticipates completion ofthe Preliminary Design Report by August, 1998 and will be presented to the Town Board at the August 25,1998 board meeting. gmc PROJECT TEAM The project team will remain the same as outlined in the Statement of Qualifications for the "Highway 34/36 Intersection and Widening of the Big Thompson River Bridge" dated May, 1998. COSTS The cost for the services outlined above are listed in Table 1. The total cost for the preliminary design evaluation will not exceed $30,350. RMC and the project design team is pleased to have the opportunity to provide this scope of work, and we look forward to the project. If you have any questions, please do not hesitate to contact us. Ropl* M60)#t#[N CONSULTANTS, INC. ir VII 1 4<efiÂ¢M. Prochaska, P.E. Associate Principal KMP/mas gmc TABLE 1 HIGHWAY 34/36 INTERSECTION COST OF ENGINEERING SERVICES PHASE I PRELIMINARY DESIGN Task 1 - Project Coordination Personnel Hrs. Rate/Hr. Total Cost Principal 3.0 $110 $ 330 Project Manager 8.0 $80 $ 640 Project Engineer 16.0 $60 $ 960 Clerical 8.0 $20 $ 160 Traffic Consultant $ 400 Structural Consultant $ 320 SUBTOTAL TASK 1 COST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2810 Task 2 - Data Acquisition Personnel Hrs. Rate/Hr. Total Cost Project Manager 4.0 $80 $ 320 Project Engineer 16.0 $60 $ 960 Geotechnical Engineer 8.0 $55 $ 440 Engineer Technician 24.0 $45 $1080 Survey Consultant $1500 Wetlands Consultant $ 500 Empire Laboratories, Inc. $2000 SUBTOTAL TASK 2 COST................................$6800 gmc Task 3 - Hydraulic Analysis Personnel Hrs. Rate/Hr. Total Cost Project Manager 2.0 $80 $ 160 Project Engineer 4.0 $60 $ 240 Geotechnical Engineer 4.0 $55 $ 220 Hydraulic Engineer 8.0 Â· $55 $ 440 Engineer Technician 4.0 $45 $ 180 SUBTOTAL TASK 3 COST. ... ........................... .$1240 Task 4 - Transportation Analysis Personnel Hrs. Rate/Hr. Total Cost Project Manager 2.0 $80 $ 160 Project Engineer 4.0 $60 $ 240 Engineer Technician 4.0 $45 $ 180 Traffic Consultant $4960 SUBTOTAL TASK 4 COST................................$5540 Task 5 - Structural Analysis Personnel Hrs. Rate/Hr. Total Cost Project Manager 2.0 $80 $ 160 Project Engineer 8.0 $60 $ 480 Geotechnical Engineer 4.0 $55 $ 220 Hydraulic Engineer 8.0 $55 $ 440 Engineer Technician 8.0 $45 $ 360 Structural Consultant $3170 SUBTOTAL TASK 5 COST................................$4830 gmc Task 6 - Underpass Analysis Personnel Hrs. Rate/Hr. Total Cost Project Manager 4.0 $80 $ 320 Project Engineer 16.0 $60 $ 960 Geotechnical Engineer 4.0 $55 $ 220 Hydraulic Engineer 8.0 $55 $ 440 Engineer Technician 8.0 $45 $ 360 SUBTOTAL TASK 6 COST................................$2300 Task 7 - Landscaping Personnel Hrs. Rate/Hr. Total Cost Project Manager 4.0 $80 $ 320 Project Engineer 4.0 $60 $ 240 Landscape Consultant $ 750 SUBTOTAL TASK 7 COST......... ..... .. .... ....... .. ...$1310 Task 8 - Preliminary Design Report Personnel Hrs. Rate/Hr. Total Cost Principal 4.0 $110 $ 440 Project Manager 8.0 $80 $ 640 Project Engineer 16.0 $60 $ 960 Geotechnical Engineer 4.0 $55 $ 220 Hydraulic Engineer 4.0 $55 $ 220 Engineer Technician 8.0 $45 $ 360 CADD Operator 16.0 $50 $ 800 Clerical 24.0 $20 $ 480 Structural Consultant $ 510 Traffic Consultant $ 640 Landscape Consultant $ 250 SUBTOTAL TASK 8 COST................................$5520 gmc SUMMARY OF COSTS PHASE I PRELIMINARY DESIGN Task 1 - Project Coordination $ 2,810 Task 2 - Data Acquisition $ 6,800 Task 3 - Hydraulic Analysis $ 1,240 Task 4 - Transportation Analysis $ 5,540 Task 5 - Structural Analysis $ 4,830 Task 6 - Underpass Analysis $ 2,300 Task 7 - Landscaping $1,310 Task 8 - Preliminary Design Report $ 5,520 TOTAL PRELIMINARY DESIGN. $30,350 TOWN BOARD MEETING JUNE 9, 1998 Action Item #4 - Resolution #8-98 for Estes Valley Land Trust. The Resolution will be available at the meeting. 1 3-9 2 /4 4 /1. i~-' SCHROED -9 4 f / BRAMWELL -44-14 3 , ,di '- BODDE Ly*374. 4Â»=04> RE~6 ---7 1 Â»Y 2 -~ j'- irÂ· 9 - 29 ' I, 0 NORDIÂ¢ 3 -- L C / , P Â· 4 (.. 1 /-Â· 1 1 - -- C.2,54.t..0 -, '1 . JU -13/ < ~ CHA~~~IN Eâ‚¬Â¢k4-- ~TEW.4 ;5.-9,0Â£,.. 7-4- r -~~=----7.-RE--1 7--7----Ch ~~--. - Alk:*geND .- '4:'.r 1 ~ 440Â·:. 91 * \ F.:U..4. 0 J 0--4 4 . k 1. P... 9 1 .. I ----- d '41.,L , Â·,f- I?{:**v':2-1. fl'.if;': , 7 -\- F. :.9 -4 . 1 ~ VAN WER-~244. 1, ..Â·'. G -- . e 4*pHAM :_ MEAD tie. .. 1 ~ 921/ M\DR~L- 03' m r-j - 3 4. 42 )1 1 1 -1 1 5 - 72 2 4( 1 1 Smhberr??an uÂ« 7 D SALV8IIQN ARMY - -1 4. . 11 . afÂ»_ /) 1 - -1 \4 .:.1744,+ 1-4 1 ..<-1 - -- 1<-%~-' 1-11----(73% 4-11-i- j 4----iLII 1,{ DrÂ·i. . r .CLAP 5, t:- â€ž'~3'.i''Fig=:;4\1: \~,41::j>%*42~Â·"~*--C-Li~L~ c.~~1 -r , ~- - Â·f- i E*Â·1.-Â·UÂ·IkevartokÂ·.1 . 1 - '.1.1 'll t Pest, ' 1 ..1 Li L , DON,~HUE ,1-3 1 ..1- -1 t. Â·Â· Â· ' 4.4* TOWN OF ESTES PARK Police Department ---4*MÂ£414 &4*~ 3 2Â£/Awk#/Psbak*Â»Â· , -*83*:5,*4~- -A.'~4,~~ff'fIWkz Z i< . 1 0-,- - - 99Â« 1 245* -"m-1,444*bf + ' ,06Â» Ad.Â»31 'at June 5, 1998 Vickie O'Connor, Town Clerk Town of Estes Park Estes Park, CO 80517 RE: Marna Rose's Hotel & Restaurant Donna E Sinnott Ms. O'Connor: A records check based upon the names and dates of birth of the above named individual(s) has been made. There have been no convictions nor are there any wants or warrants against them. Therefore, based upon the information received, I would recommend approval of the license for Marna Rose's. Sincerely, I R-,Â«1~ L+L I LO-1 Randy Repola Chief of Police RR/psa (970) 586-4465 Â· RO. BOX 1287 â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 586-4496 DR 8404 (07/97) Page 1 COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION COLORADO LIQUOR 1375 SHERMAN STREET OR 3.2% FERMENTED MALT BEVERAGE DENtER CO 80261 RETAIL LICENSE APPLICATION D NEW LICENSE M TRANSFER OF OWNERSHIP D LICENSE RENEWAL â€¢ ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN â€¢ APPLICANT MUST CHECK THE APPROPRIATE BOX(ES) â€¢ LOCAL LICENSE FEE $ â€¢ APPLICANT SHOULD OBTAINA COPY OFTHECOLORADO UQUOR AND BEER CODE(Call 303-321-4164) DO NOT WRITE IN THIS SPACE 1. Applicant is applying as a [90'Individual El Corporation El Limited Liability Company El Partnership (includes Limited Liability and Husband and Wife Partnerships) El Association or Other 2. .Name of Applicant(s),Lipartnership, list partners' names (at least two); if corporation, name of corporation PhoNWA 44~NNO-i- 2a.Trade Name of Establishment (DBA) State Sales Tax No. Business Telephone m Am A F.O SE 8 7223-T AUPAD-r- 44--7964-0 976 -gy6-333323 3. Address of Premises (specify exact location of premises) 332 2' 12.l--1<HOF,3 At)L CUL County State ZIP Code &19782 /4765 LA21 nl Ee, Cl O 205/7 4.Nailing Address (Number and Street) City or Town ZIP Code P. 0 20 k /22 6 2976:g /32â‚¬z:. tfo 2577 5. If the premises currently have a liquor or beer license, you MUST answer the following questions: Present Trade Name of Establishment (DBA) Present State License No. Present Class of License PresenyExpirption Date mAMA 05%95 228TAUEAU-r 09494/63Â·0508 14- 4-IL f 0/ 13/9 8 SECTION A APPLICATION FEES LIAB SECTION D LIQUOR LICENSE FEES 0 Il Late Renewal Application Fee ................................ $500.00 1940 Â¤ Retail Liquor Store License (city) ........................ $202.50 O Application Fee for New License .............................. 650.00 1940 U Retail Liquor Store License (county) ..................... 287.50 ---0 0 Application Fee-New License Concurrent Review.... 750.00 1950 0 Liquor Licensed Drugstore (city) .......................... 202.50 2310 B Application Fee for Transfer of Ownership ............... 650.00 1950 0 Liquor Licensed Drugstore (county) ..................... 287.50 SECTION B 3.2% BEER LICENSE FEES 1960' D Beer & Wine License (city) ................................... 326.25 2121 0 Retail 3.2% Beer On Premises - (city) ...................... $71.25 1960 0 Beer & Wine License (county) .............................. 411.25 2121 E Retail 3.2% Beer On Premises-(county).......,...........92.50 1970 E H&R License glcity []county ......................... 475.00 2122 0 Retail 3.2% Beer Off Premises - (city) ........................ 71.25 1980 0 H&R License w/opt Prem Â£ city O county ...... 475.00 2122 E Retail 3.2% Beer Off Premises - (county) ................... 92.50 1990 El Club License []city Ocounty........................,...283.75 2123 0 Retail 3.2% Beer On/Off Premises - (city) .................. 71.25 2010 0 Tavem License C]city []county ........................475.00 2123 0 Retail 3.2% Beer On/Off Premises - (county) ............. 92.50 2020 0 Arts License' El city m county.............................283.75 2030 0 Racetrack License []city Clcounty....................475.00 SECTION C RELATED FEES AND PERMITS 2210-100 (999) m Retail Warehouse Storage Permit ...................... $75.00 2040 0 Optional Premises License m city Clcounty.,,.,. 475.00 1905 0 Retail Gaming Tavern Lic Ocity m county........ 475.00 1980-100 (999) Â¤ Addition of Optional Premises to existing hotel/restaurant 1975 El Brew-Pub License 725.00 $75.00 x Total Fee 1970-750 (999) m Manager's Registration (hotel & restaurant only) ... $75.00 El Other No Fee O 3.2% Beer On/Off Premises Only Delivery Permit No Fee E Retail Liquor Store Delivery Permit DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY LIABILITY INFORMATION County City Industry Type License Issued Through ~ License Account Number Liability Date (Expiration Date) 1%0 (999) 2180-10& (999) 2190-10~999) 1=5: (9999) 7~ Cash Fund New Ucinse C=h Fund Transfer License TOTAL 2300-100 2310-100 (999) (999) DR 8404 (07/97) Page 3 6. Is the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stock- Yes No 1 holders or directors if a corporation) or manager under the age of twenty-one years? m er 7. Has the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation) or manager ever (in Colorado or any other state); (a) been denied Â·an alcoholic beverage license9 (b) had an alcoholic beverage license suspended or revoked? E] Lk (c) had interest in another entity that had an alcoholic beverage license suspended dr revoked? 0 9. If you answered yes to 7a, b or c, explain in detail on a separate sheet. 8a. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the preceding two years? If "yes," explain in detail. 0 EK, 8b. Has a 3.2 beer license for the premises to be licensed been denied within the preceding one year? If Â»yes," explain in detail. El Gk- 9. Are the premises to be licensed within 500 feet of any public or private school that meets compulsory education requirements of m gr Colorado law, or the principal campus of any college, university or seminary? 10. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if Ma;lie*]jgne*Â»pp~pfacarif a / limited liability company; or officers, stockholders or directors if a corporation)? If yes, identify #fe'l'(266'6< the boglriâ‚¬55 andist@& 0 D current financial interest in said business including any loans to or from a licensee. ~03;Â£*Â·' N A-1/- Okl A L dan r 11. Does the Applicant, as listed on line 2 of this application, have legal possession of the premises for at least 1 year from the date that Efu this license will be issyed by virtue of ownership, lease or other arrangement? U Ownership [3'Lease O Other (Explain in Detail) a. If leased, list name of landlord and tenant, and date of expiration, EXACTLY as they appear on the lease: landlord Ignant Expires D 141/<-BA260Â£0 DOUNA SESIA)Â£107-7 /1-01-DO Attach a diagram and outline the area to be licensed (including dimensions) which shows the bars, brewery, walls, partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11 ". (Doesn't have to be to scale) 12. Who, besides the owners listed in this application (including persons, firms, parlnerships, corporations, limited liability companies), will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business. Attach a separate sheet if necessary. NAME DATE OF BIRTH FEIN OR SSN INTEREST PAPR HAnDA)Al- 43#OK UAN +6 Lt>2_2> Attach copies of all notes and security instruments, and any written agreement, or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 13. Optional Premises or Hotel and Restaurant Licenses with Optional Premises Yes No A local ordinance or resolution authorizing optional premises has been adopted. 0 0 Number of separate Optional Premises areas requAsted - 14. Liquor Licensed Drug Store applicants, answer the following: Yes No (a) Does the applicant for a Liquor Licensed Drug Store have a license issued by the Colorado Board of Pharmacy? COPY MUST BE ATTACHED. El 0 15. Club Liquor License applicants answer the following and attach: (a) Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and 00 not for pecuniary gain? (b) Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is 0 0 operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain? (c) How long has the club been incorporated? (d) How long has applicant occupied the premises (Three years required) to be licensed as a club? (Three years required) 16. Brew-Pub License Applicants answer the following: (a) Has the applicant received or applied for a Federal Brewers Notice? El Il (Copy of notice or application must be attached) Date of Birth Hotel & Restr. Lic. 17a. Name of Manager (If this is an application for a Hotel Yes No and Restaurant License, the manager must also submit an Individual History Record (DR 8404-1). 0 0 17b. Does this manager act as the manager of, or have a financial interest in, any other liquor Yes No licensed establishment in the State of Colorado? If yes, provide name, type of license and account number. 0 18. Tax Distraint Information. Does the applicant or any other person listed on this application and including its partners, officers, Yes No directors, stockholders, members (LLC) or managing members (LLC) and any other persons with a 10% or greater financial interest 0 0 in the applicant currently have an outstanding tax distraint issued to them by the Colorado Department of Revenue? If yes, provide an explanation and include copies of any payment agreements. DR 8404 (07/97) Page 4 19. If applicant is a corporation, partnership, association or a limited liability company, it is required to list by position all officers and directors, ' general partners, managing members, all stockholders, partners (including limited partners) and members who have a 10% or greater financial interest in the applicant. All persons listed here or by attachment must submit and attach a DR 8404-1 (Individual History Record) and provide fingerprint cards to their local licensing authority. NAME HOME ADDRESS, CITY & STATE DATE OF POSITION % OWNED BIRTH Additional Documents to be submitted by type of entity 01 CORPORATION El Cert. of Incorp. ~ Cert. of Good Standing (if more than 2 yrs. old) El Cert. of Auth. (if a foreign corp.) ~ PARTNERSHIP El Partnership Agreement (General or Limited) ~ Husband and Wife partnership (no written agreement) ~ LIMITED LIABILITY COMPANY EJ Articles of Organization D Cert. of Authority (if foreign company) El Operating Agrmt. U ASSOCIATION OR OTHER Attach copy of agreements creating association or relationship between the parties 7gistered Agent (if applicable) Address for Service OATH OF APPLICANT I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete o the best of my knowledge. 1.also acknowledge that it is my responsibility and the responsibility of myiagents and employees o comply with the provisions-of the Colorado Liquor or Beer Code which affect my license. A~$4ized signature %7 Title Date j 8427 ->AU,225 (LKGA) 6 6 -O/-99 REPORT AND APPROVAL OF LOCAL LICENSING AUTHORITY (CITY/COUNTY) Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be less than 30 days from date of application 12-47-311 (1)) C.R.S. Each person required to file DR 8404-1: Yes No a. Has been fingerprinted 0 0 b. Background investigation and NCIC and CCIC check for outstanding warrants conducted m m c. The liquor licensed premises is ready for occupancy and has been inspected by the Local Licensing Authority. m El If "no", the building will be completed and ready for inspection by (date) The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. Wedo reportthatsuch license, if granted, will meetthe reasonable requirements of the neighborhood andthedesires of the adult inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authority for Telephone Number ~ TOWN, CITY El COUNTY Signature Title Date ignature (attest) Title Date If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissioners and the clerk to the board. If, by ordinance or otherwise, the local licensing authority is some other official, then such approval should be given by such official. 06/05/1998 09:49 970-667-2527 GREG WHITE PAGE 02 r. LAND PURCHASE AGREEMENT This Agreement made and entered into this day ofJune 1998, by and between the Town of Estes Park, (the "I'own"). a body corporate and politic of the State of Colorado, Post Office Box 1200, Estes Park, Colorado 80517, and Fred Bikle, C'Owner"). The parties have entered into this Agreement for the purchase and sale of the following described real estate situate in the Town of Estes Park, Colorado, co wit: Lot 1, "BIRCH RESUBDIVISION" of Block 1, Birch Addition to the Town of Estes Park, Colorado and Block 12 of the Second Amended Plat of the Town of Estes Park County of Larimer, State of Colorado comprising approximately .9 acres on McGregor Avenue, Estes Park, Colorado, together with all improvemenrs, mineral fights, water dghts and all appurtenances thereto, (the "Property") upon the terms and conditions herein. 1. Purchase Ptice. The Town shall purchase the Property from the Owner for the sum of $135,000 cash or certified funds at closing. The Town shall pay an earnest money deposit in the amount of $5,000 payable to and held by ReMax Mountain Brokers in its trust account Broker is authorized to deliver rhe earnest money deposit to closing agent at or before closing. The earnest money shall be credited as part payment of the purchase price. 2. Closing. Closing Costs, Documents and Services. The closing shall be July 10, 1998 at a time and place mutually agrceable to the parties. The parties shall pay their respective closing costs and all other items required to be paid at closing. The parties shall sign and complete all customary or required documents at or before closing. Fees for real estate closing services shall not exceed $105.00 and shall be paid at closing equally by the paities. The Property shall be conveyed by Owner to the Town by General Warranty Deed free and clear of allliens and encumbrances except for reservations and easements of record. 3. Proragions. General taxes for the year of closing, based on the taxes for the calendat year immediately preceding closing, shall be prorated to closing. 4. Title Ins_urAngÂ©_-_Survey - Access. To assure the Town of good and merchantable fee simple dtle to the Property for purposes of this Agreement, the Owner shall, on or before June 13, 1998, obtain and pay for a commitment for a title insurance policy in an amount equal to $135,000, co be issued by a title insurance company selected by the Town. In the event the commitment for title insurance indicates that Owner does not have good and merchantable fec simple title to the Property, as determined solely by the Town; or indicates outstanding liens against or encumbrances upon the Property, restficdons upon the Properg or resttictions regarding use thereof, or in the event said commitnent of other investigation indicates rights of parties in possession other than Owner; then the Town may, at its option, void this Agreement; 06/05/1998 09: 49 970-667-2527 GREG WHITE PAGE E satisfy such liens, restrictions or encumbrances; or acquire the right to possession to its reasonable satisfaction, to effect good and merchantable title, and deduct from the amount to be paid to Owner the amount of any consideration paid on the account thereof, including all attorneys fees and costs incurred by the Town. Owner shall deliver the title insurance policy to the Town as soon as practicable after closing. Prior to closing the Town may obtain a survey of the Property of an improvement location certificate at the Town's cost. Owner shall afford the Town or its representative access to the Property to obtain said survey or certificate. The Town shall also have access to the Property for any other inspecdon or purpose related to this Agreement 5. Matters Not Shown by the Public Records. Owner shall deliver to the Town before June 13, 1998, true copies of all lease(s) and survey(s) in Ownets possession pertaining to the Property and sbajl disclose to the Town all easements, liens or other title matters not shown by the public records (such as, by illustration, an unrecorded easement, unrecorded lease, or boundary line discrepancy). 6. ]- Mg. Owner represents and warrants the following to the Town, as of the date of this Agreement: A. To Owner's actual knowledge @ no leak, discharge of other contamination of the Property by a Hazardous Substance (defined below) has occurred duting Owner's ownership of the Property or during any previous ownership; Â® the Property is free of underground storage tanks as defined by Section 8-20-501(11), C.R.S., as amended, or any successors or applicable statute; and (iii) any handling, transpottation, stotage, treatment or usage of Hazardous Substance that has occurred on the Properg has been in compliance with all applicable federal, state, and local laws, regulations and ordinances. Â«Hazardous Substance" shall mean any hazardous or toxic substances or matefials as defined by the Federal Comprehensive Environmental Response Compensation and Liability Act, 42 U.S.C. Section 9601, Qi. seqâ€ž the regulations promulgated from time to time thereunder, environmental laws administered by the Environmental Protection Agency and laws of the State of Colorado or any other governmental authority. B. Owner has not received any notice of, and had no other knowledge of infounation of, any action, suit, proceeding, or claim affecting the Property or any portion thereof, pending or threatened in any court or by or before any federal statute, county or municipal department, commission, board, bureau, agency or other governmental instrumentality. C. To the actual knowledge of Owner, the Property is free and clear of all mechanics' liens, and no work has been performed or is in process on the Propefty, and no materials have been furnished to the Property or any portion therefore which might result in mechanics', materialmen's or any other liens against the Property or any poition thereoÂ£ 2 06/05/1998 09: 49 970-667-2527 GREG WHITE PAGE 04 . D. Owner is the sole owner of good and marketable fee simple title to the Property and the Proputy is free and clear of all liens, claims, encumbrances and claims of third parties. E. Duling the term of this Agreement, Owner shall not, nor shall it allOW, effect or pconit any transaction which does or may advefsely affect Owner's good and marketable fee simple Etle to the Property. 7. Pm,ealign. Possession of the Property shall be delivered to the Town at closing. 8. Time of Essece. Time is of the essence, and all terrns, conditions and covenants shall be tendered or performed as specified herein. 9. Further Acts. Each party agrees to perform or cause to be performed on or after the closing date such further acts as may be reasonably necessary to consummate the transacdons contemplated hereby. 10. Default In the event of default by either party in the tenns and conditions hereof, the non-defaulting party shall give the defaulting party ten (10) days notice in wdting of said default. If said default is not cured within said 10 day period, the non-defaulting party shall be entitled to file an action for specific performance and/or all damages incurred by reason of said default, including *11 reasonable attorneys' fees and court Costs. 11. Covenants Suoive (QsingÂ· The terms and conditions of this Agreement shall not merge and shall extend beyond the &ne of possession, conveyance and closing of the Property, 12. bludgm. Notices may be effected to either party by mailing, by first class mail, to each party at the addresses provided below: The Town: The Town of Estes Park Copy to: Gregory A. White Attn: Mr. Gary Klaphake 1423 W. 296 Street Town Administrator I.oveland, CO 80538 Post Office Box 1200 170 MacGregor Avenue Estes Park, CO 80517 ' Owner: Fred Bikle Copy to: Ms. Peggy Lynch 6174 S. Cherrywood Circle ReMax Mountain Brokers Littleton, CO 80121 1180 Graves Ave. Estes Park, CO 80517 13. Gener:LEevision~ A. This Agreement may only be amended in writing signed by all parties. 3 06/05/1998 09:49 970-667-2527 GREG WHITE PAGE 05 B. This Agreement shall be governed by the laws of the State of Colorado. Venue of any litigation regarding this Agreement shall bc in Larimer County, Colorado- C. This Agreement may be recorded by the Town at the Town's expense. 14. Col&Â®grncy. This Agreement is specifically conâ‚¬ngent upon the Board of Trustees of the Town of Estes Park approving this Agreement on or before June 24, 1998. FRED BIKLE THE TOWN OF ESTES PARK By: -- Gafy Klaphake, Town Administrator STATE OF COLORADO ) ) SS. COUNTY OF ) The foregoing Land Purchase Agreement was acknowledged before me this day of , 1998, by Fred Bikle. WITNESS MY HAND AND OFFICIAL SEAL. My commission expires: Notary Public STATE OF COLORADO ) ) SS. COUNTY OF LARIMER ) The foregoing Land Purchase Agreement was acknowledged before me this .- day of_ - 1998, by Gary Klaphake. wrINESS MY HAND AND OFFICIAL SEAL. My commission expires: Notary Public 4 . PIPE SCALE: 1"= 50' 23 DECEMBER, 1982 0 91 . . 59.6 - ' CH 69Â° '' 360 td UTILITY EASEMENT et . N 69Â°59*13"E 419.51 420.33 ly: 9 . e / 284 O In :Â·Â·Â· v : / I .1 / mir:fru .4 r'Â· i": i 7- i /3 A i ~t N 27Â°24'00"W /2.42' :â€ž, 1,143': .-%1/ :./ : 1 1 %... :.. (N 2 724'W It. 5 ') 1 45Â·0 R . t\>Â»/36 -- PREVI~~ DIVISION O~Ei - - 14 1%1 (N 89Â°26'W 449.6 ) 447.49 - -2:Aft *.N 8 Fh ' 63=W 2668.51' BEARING REFERENCE r r . 1 473' 1 â€¢ j E SECT/ON COR. TO //4 COR. Â¥4' Â· . - PEDESTRIAN AND BIKE PATH 30 7 - . 06'~9 _~._..3 EASEMENT: SEE NOTE ' . 41 PA \. B LOG K 1:2 \ TOWN OF ESTES PARK \14\ \. 20Â»19Â¢. C-0 outvt WA 67.1 4- 40,4 i \4 \ Off- 1741; 1,4/1,<i.,4 ' Al.Quino 9. 1 LOT 1 ~ . ill 3 9- e **0 . ~.90 Acres Â· ~ LOT 2 8 2 4.312ACRES ~ 01 YA Â· 2 2 \ \i i :Al I ' r/40 1 1-b [0 11<SEWER |~~ ~~52~ T \ , dll#' 6 - 2 - 6 - ' -86, 0.-1. 9 0 ,0,- -4-:1 i 3END / !-1 - O ND MONUMENTATION 1~ .1 10'UP3EASEMENT PERTY BOUNDARY b 1 HOLE 04\'.l'. ER POLE ' 46 RIVER LOCATION APPROXIMATE TED INFORMATION P.C. #9485 11- 4\\\ WHERE DASHED 9 \\2 0 .1 \ ) 1-/---2-PEDESTRIAN AND BIKE PATH . U. hEASEMENT: SEE NOTE \ 2 ,, % i { -2 u_w ////1 \ a \\4 \ /1/ . \ /9 1 BOTH SIDES OF THE CENTERLINE V PATH EASEMENT 15' IN \\ \//(Â¥ ACK CANYON CREEK IS RESERVED FOR A PUBLE STRIAN AND BIKE PATH NOT TO EXCEED WIDTH. 4 \\ ~-S 10~00'05"E tO..4 100 1804 \ 0172Â°18.'29 E --& / FOUND CROSS ON 16 M) *4.- \ 55 . 2429457 SIDEWALK-77 â€ž,--~ /Â» 72 1 . 1 \ CA/17044 W 501 1 1 '1 J. 11 1 ESSSEgeKÂ»a\\\\\\U\\\\\\\\\\ --80939f~ 014 Â·3AW â€¢965 Mâ€ž04 coON N id 135 01 , 0. UP. CHANGE Distribution to: ORDER OWNER ARCHITECT , Â· XIA DOCUMENT G701 CONTRACTOR FIELD OTHER O f PROJECT: CHANGE ORDER NUMBER: One ' Estes Park Senior Center Equipment apd Furnishings Package . _=== == (name, addre 920 Fourth Street TO (ContradS?feland, CO 80517 INITIATION DATE: May 18, 1998 E- Sinnett Builders Inc. ---~ ARCHITECT'S PROJECT NO: N/A p.0. Box 1969 CONTRACT FOR: Equipment & Furnishings Fort Collins, CO 80522 __~ CONTRACT DATE: February 25, 1998 You are directed to make the following changes in this Contract: 1. Cost savings changes and modifications made to the Kitchen equipment per the April 22,1998 memo attached. No Changes .rt-Â· 2. Actual Cost for the Carpet, Wood Fleeing and Washer/Dryer vs. Allowances per the attached memo dated 3/25/98. DEDUCT: $3,498.00 3. Actual cost for Wall and Base Cabinets vs. Allowance per the attached memo dated 5/4/98. DEDUCT: ($3,018.00) 4. Change the (2) Hoods to sloping in lieu of flat per the attached memo dated 4/22/98Â· ADD: $579.00 NET DEDUCT: $5937.00 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Tinie. The original (Contract Sum) (*HKARkgbbkirNR/%.RN) was $116395.00 Net change by previously authorized Change Orders $ 0 The (Contract Sum) (CXQi]2Â£22[D<2XMAKHOODXL) prior to this Change Order was . $116395.00 The (Contract Sum) COUSÂ£*EKKZKK+ERME}IED'* will be (increased) (dEXNXid) (u]80):REMN) (5937.00) by this Change Order ......................................................... $ The new (Contract Sum) ((32}BX*}iKO:kbOOXklNMR:QÂ®i[R including this Change Order will be... $110458.00 The Contract Time will be RCOX]GEN) (*XMNXedt (unchanged) by C 0 ) Days The Date of Substantial Completion as of the date of this Change Order therefore is per Contract Authorized: Thorp Associates, P.C. Sinnett Builders. Inc. Town of Estes Park ARCHITECT CONTRACTOR Â· Â· OWNER P.O. Box 129 F.0. Box 1969 170 Mactre~or Ave. Address Address ~s'~s Park 0517 Fort Collins, CO 80522 Estes Park, CO 80517 Address *) 04( 25 ,/2, Ce /9 ED DATE May 18,1998 DÂ¥â‚¬ / s hi,/98- f A , AIA DOCUMEN<G701 â€¢ ~HANGE ORDER â€¢ APRIL 1978 EDITION â€¢ AIAÂ® â€¢ 0 1978 1 J THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W.. WASHINGTON, D.C. 20006 G701 -1978 CHANGE n - 0 Distribution to: .. ORDER OFYNER ARCHITECT , AIA DOCUMENT 6701 CONTRACTOR FIELD OTHER Estes Park Senior Center Addition - PROJECT: 220 Fourth Street CHANGE ORDER NUMBER: TWO , (name, address)Estes Park, CO 80517 INITIATION DATE: May 18,1998 TO (Contractor): E- -~ ARCHITECT'S PROJECT NO: N/A Sinnett Builders, Inc. CONTRACT FOR: General Construction P.O. Box 1969 Fort Collins, CO 80522 -_~_~ CONTRACT DATE: January 26,1998 You are directed to make the following changes in this Contract: 1.Furnish and install (1) Pella Wood Folding Door per the attached memo dated May 7,1998 ADD: $2,083.00 2.Change the Billiards Room #113 to VCT flooring and the Arts and Crafts Room #109 to Carpet per ther attached Memo dated May 7,1998. ADD: $278.00 3.Furnish and install (1) Sillcock as requested per the attached memo dated May 11,1998. ADD: $299.00 4.Revise the hardware for Doors 100.1 and 100.2 per the attacted memo dated May 12,1998. We will handle the credit for the existing exit devices on a final change order if a credit is given. ADD: $1,086.00 NET ADD: $3746.00 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) KIJ*mRANK]22@NaliXED; was ......... .................. I. Â£ 392,202.00 Net change by previously authorized Change Orders . '' ~ 14,254.00 The (Contract Sum) ((XeC,iXKGEd[XN302(EM)23320 prior to this Change Order was . ~ 406,456.00 The (Contract Sum) (ENXER}ilâ‚¬21*'IKQI*MEKJY) will be (increased) 04&**68) (t}W9iUM# by this Change Order 3,746.00 The new (Contract Sum) (*Mxol]Ueeli***ROOMROE*0 including this Change Order will be... $ 410,202.00 The Contract Time will be (increased) ((10<**05]RD (Uff}iÂ¥09&Â£) by ( 0 ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is per Contract Authorized: Thorp Associates,P.C. Rinnptf Builders. Inc. The Town of Estes Park ARCHITECT CONTRACTOR OWNFR P 0. Box 129 pn Rnv 1969 1/0 Ma(Gregor Ave. Addrep/ 7 Address Add:ess ~ ]*tes Park, CW 80517 Fort Collins, CO 80522 Estes Park, CO 80517 -eÂ»i-) 13 r2400 jh _034- 1/ /J DgTE 5 /2107 /?6 DATE May 18, 1998 4) s I zihg - li AIX DOCUMENT GÂ¢01 â€¢ CHAGE ORDER ' APRIL 1978 EDITION â€¢ AIAÂ® â€¢..Â© 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G701-1978 000OK â‚¬ . FOOD TAX REFUND ANALYSIS JUNE 2, 1998 AVERAGE INCOME BY CATEGORY YEAR TOTAL TOTAL TOTAL TOTAL FAMILIES DISABLED ELDERLY APPLICATIONS FAMILIES DISABLED ELDERLY 1995 155 for total 75 17 50 - $14,906.54 $8,487.59 $10,862.82 expenditure of 31 Sgl. 8 Couples $24,250 Parent 152 Kids 1996 122 for total expenditure of 65 9 49 - $15,794.73 $7,755.59 $10,759.72 30 Sgl. 9 Couples $20,250 Parent 126 Kids I 1997 134 for total 56 19 60 $6,167.46 $8,492.30 $11,317.73 expenditure of 32 Sgl. $20,950 Parent 115 Kids 1998 141 for total 58 22 61 $7,847.29 $7,908.77 $11,262.77 expenditure of $21,000 40 Sgl. Parent (1998 Budget $21,180) 122 Kids .