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Home My WebLink AboutPACKET Town Board 1998-05-26f 1 Â· Prepared 5/20/98 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 26, 1998 7:30 p.m. AGENDA PUBLIC COMMENT: ; TOWN BOARD COMMENTS: CONSENT CALENDAR: 1. Town Board Minutes dated May 12, 1998. 2. Bills. 3. Committee Minutes: A. Public Works, May 21, 1998. 1) Purchase Water Dept. Pickup Truck 2) Hwy. 34/36 Intersection Project Consultant B. Planning Commission: 1) Beaver Point, Third Addition - Extension of Subdivision Improvement Agreement ACTION ITEMS: 1. Greg Pickett, Director of Larimer County Parks & Open Lands - Presentation of Tax Initiative for new Fairgrounds and Event Center. 2. Grand Prix Special Event, August 29 & 30, 1998 - Sponsored by Partners of Estes Park - Presentation by Partners and Staff. 3. Public Works: A. NCWCD Boundary Inclusion Project. 4. Special Event Liquor Permits - Approval: A. Make-A-Wish Foundation of Colorado, Inc., July 18 & 25. B. Colorado Hunter-Jumper Association, July 25. 5. Town Administrator's Report: A. 6. Executive Session: Land Negotiations. NOTE: Due to a Town Board scheduling conflict, the June 23 rd Town Board meeting has been canceled. Town of Estes Park, Larimer County, Colorado, May 12,1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 12th day of May, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Gary F. Klaphake, Town Administrator Vickie O'Connor, Town Clerk Absent: Gregory A. White, Town Attorney Mayor Dekker called the meeting to order at 7:30 p.m. PUBLIC COMMENT: None. TOWN BOARD COMMENTS: Mayor Dekker noted that Town Administrator Klaphake recently completed 10 years of service to the Town. CONSENT CALENDAR: 1. Town Board Minutes dated April 28, 1998. 2. Bills. e 3. Committee Minutes: A. Board of Adjustment, May 5, 1998 ((acknowledgment only). Mayor Dekker opened the public hearing for the following Amended Plats, and asked if there were any persons who would like to speak to either of the Plats. As there was no testimony, Mayor Dekker closed the public hearing. Trustee Doylen noted that the Hartland Subdivision Amended Plat (#4) addresses a change to an access easement, and the Lone Pine Acres Amended Plat (#5) addresses combining two lots into one lot. 4. Amended Plat of Lot 1, Hartland Subdivision, a Replat of Lot 7, South Saint Vrain Addition, and Lot 1, Esquire Acres Subdivision of Lot 8, South Saint Vrain Addition, John & Susan Baptista/Applicants. 5. Amended Plat of Lots 3 and 4, Block 1, Lone Pine Acres Addition, Mack Enterprises, Inc./Applicant. Board of Trustees - May 12, 1998 - Page 2 It was moved and seconded (Hix/Doylen) the Consent Calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Manford Ave./Baldwin Park Sidewalk Projects - Presentation of Bids. Due to time constraints, the Public Works Committee approved staff's request to submit these bids directly to the Town Board. The 1998 Budget contains a combined budget of $190,000 for the design and construction of these two sidewalk projects. Van Horn Engineering was retained for design and construction management, and bids were opened May 6M Of the three bids received, Cornerstone Concrete was the lowest with $96,661.00. In addition, staff is requesting the Baldwin Park Project be extended to the south, completing the replacement of the boardwalk area. With the addition of this portion and potential change orders, staff is recommending an additional expenditure of $20,000; thus the total proposed expenditure is $116,661.00. Director Linnane clarified the route of the Manford Ave. sidewalk, and confirmed that (1) with the sidewalk extension at Baldwin Park, the entire boardwalk will be replaced with concrete, and (2) the cost for the Baldwin Park extension will be based on bid quantities. Staff anticipates completion of both projects June 29th. It was moved and seconded (Baudek/Barker) the low bid Of $96,661.00 submitted by Cornerstone Concrete be accepted, including staff's request of an additional $20,000, for a total expenditure of $116,661.00, and it passed unanimously. 2. Town Administrator's Report: A. Stanley Hall Preservation Project - Additional Contractual Services. In a memorandum dated May 6, 1998, Project Manager Anderson requested the following contractual amounts be increased through work releases due to increased scope of work: Bruce McMillan, AIA, Architects - Work release for $2,800. Additional work includes development of the construction drawings and bid package for the unisex toilet on the first floor and the utility room in the gallery level. M. J. Aldrich, Contractors - Work release for $10,000. Work additional in the form of repair of the south porch (this porch is leaking into the basement and the sub-floor which has decayed. Administrator Klaphake reviewed the Project, noting concern for building security. It was moved and seconded (Baudek/Hix) the additional contractual services for Bruce McMillan for $2,800.00, and M. J. Aldrich for $10,000, be approved, and it passed unanimously. Staff requested an Executive Session to discuss personnel issues, and it was moved and seconded (Marshall/Barker) the Board enter Executive Session as noted, and it passed unanimously. Board of Trustees - May 12, 1998 - Page 3 Following completion of all agenda items, Mayor Dekker noted that due to a Town Board scheduling conflict, the June 23 rd Town Board meeting has been canceled. There being no further business, Mayor Dekker adjourned the meeting at 7:45 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRA'FOROPUILISHING.0 RECORD OF PROCEEDINGS Public Works Committee May 21, 1998 Commission: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Public Works Director Linnane, Town Administrator Klaphake, Town Attorney White, Water Superintendent Goehring, Construction Manager Sievers, and Deputy Clerk Kuehl Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. JUNE MEETING - REQUEST TO CANCEL This request was canceled. HWY. 34/36 INTERSECTION PROJECT CONSULTANT CHOICE - REQUEST APPROVAL OF INTERVIEW TEAM Director Linnane explained that the CDOT State Transportation Plan for the Hwy. 34/36 Intersection and Bridge is scheduled to begin construction in 1999. On May 14th an interview team consisting of the Public Works Committee (Trustees Baudek, Barker, and Jeffrey), CDOT Representative Larry Haase, Town Administrator Klaphake, and Public Works Director Linnane interviewed Van Horn Engineering and Rocky Mountain Consultants. Chairman Baudek announced that Rocky Mountain Consultants was chosen for this project, and explained that the selection committee considered past project management and design experience with CDOT projects of this magnitude and the company's available staff depth to perform the work. Director Linnane thanked both Van Horn Engineering and Rocky Mountain Consultants for their time and effort. Rocky Mountain Consultants will immediately begin preliminary engineering to prepare design alternatives and cost estimates prior to the Town's August 1998 Budget process. The Committee recommends Rocky Mountain Consultants be selected and the preliminary engineering scope of services be presented directly to the June 9th Town Board meeting. PRIVATE REQUEST TO LANDSCAPE PUBLIC PROPERTY Director Linnane explained that he received correspondence from Maurine Sayler, 1970 Baldpate Ct. and the Mountain Fairways Association regarding landscaping of public property. The Baldpate Ct. owner is requesting to personally plant trees and shrubs on Outlot C, Carriage Hills, 7th Filing to buffer the industrial area adjacent and east. Attorney White recommended that Staff verify that the Town is the owner of Outlot C. Mountain Fairways Association is requesting to plant trees and shrubs adjacent to the bike path along Community Dr. Administrator Klaphake noted that some people prefer the open space and natural areas as opposed to plantings. The Committee recommends approval of both requests contingent upon the Town BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 2 being the owner of Outlot C and an agreement with all parties that includes the requirement that all utilities be located, owners accept maintenance responsibility, including irrigation, berms be kept to a minimum, the Mountain Fairways landscape not impede vehicle and pedestrian traffic, and the Town approve all plantings. NCWCD BOUNDARY INCLUSION PROJECT - REQUEST APPROVAL OF INCLUSION FEE AND PROCEED WITH PROJECT Director Linnane explained that the Â·Town receives water for domestic use treatment from Northern Colorado Water Conservancy District (NCWCD). A requirement associated with usage of this water is that all parcel users be within the boundaries of NCWD. Town Attorney White explained that the Water Conservancy District was founded in 1938. A 1 mill levy is charged to repay the Repayment Contract between the District and the U.S. Government for building of the facilities. In 1968 the Town was included in NCWCD, and the Town passed an ordinance to include all town limits. However, as the Town expanded, some developers did not complete the inclusion process as annexation documents requested. The District did not raise the issue until Federal policy in changed in the late 1980's. All parcels that are added to the District are required to pay back mill levies since 1938. Rather than punish property owners, Staff is requesting the Town pay these fees of approximately $68,000-$80,000. If this is approved, each property owner would be informed of the process, followed by a Town Board Public Hearing. All future mill levies would then be the responsibility of each property owner starting in January 1999. Those property owners outside Town limits will be informed that they will need to do their own petition, but the Water Enterprise fund would pay all back taxes. Trustee Barker declined to participate in the discussion. The Committee recommends the Town proceed with the inclusion process and pay the NCWCD inclusion fees of approximately $68,000-$800,000. WATER DEPT. 1998 WATER MAIN LOOPING PROJECT - REQUEST APPROVAL TO BID PROJECT Director Linnane requested permission to bid the 1998 Water Department Loop Project. The Big Horn Water Main, Northern Interconnect/Stanley Heights Water Main, and Big Thompson Tank/Village Green Lane Water Main projects are budgeted for 1998. The design is near completion. The Committee recommends the 1998 Water Department Loop Project be bid with the bids presented at the June 18 th Public Works Committee. GLACIER CREEK WATER PLANT INTAKE MODIFICATION PROJECT, PHASE 2- REQUEST APPROVAL TO NEGOTIATE PRICE Director Linnane explained that Benson Construction was the sole bidder for two water treatment rehabilitation projects at the Glacier Water Plant. Staff negotiated a fair price with Benson for the Glacier Plant Intake Phase I Project, and Benson provided an excellent project. The 1998 budget contains $105,000 to complete Phase 2 of the Glacier Plant Intake facilities, including an aboveground instrumentation building and chemical BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 3 equipment. As treatment plant contractors for small projects are difficult to find and Benson Construction has provided excellent work in the past, Staff is recommending Benson Construction be contacted for this project. Water Superintendent Goehring explained that this is considered the final phase; however, new regulations may dictate upgrades in the future. The Committee recommends approval to negotiate a price with Benson Construction for the construction of Phase 2 of the Glacier Plant Intake modifications and present the results at the July Public Works Committee meeting for approval. WATER DEPT. PICKUP TRUCK PURCHASE - REQUEST TO AWARD BID The 1998 Water Department budget included $20,000 for a new pickup truck. Bids were received March 3rd from Dellenbach Chevrolet ($18,196.00), Rains Ford ($18,939.50), and Prestige Chrysler ($19,678.00) and were presented at the April 28th Public Works Committee. Dellenbach was selected, however, Dellenbach could not supply the dark blue truck at their bid price since, they qualified their bid with the clause "to be good for only 30- days" and the special production cutoff date had expired. The Committee recommends the bid be awarded to Rains Ford in the amount of $18,939.50. LAKE TRAIL/WAPITI MEADOWS PROJECT - REQUEST TO PRESENT GRANT CONTRACT AND BID CONTACT Director Linnane explained that this portion of the Trail was awarded a CDOT Grant of $95,000 with a minimum of a 20% Town/EVRPD match. Construction will commence by August 10th and be completed prior to winter. Because of CDOT deadlines, approvals of the grant contract and construction contract will need to go directly to Town Board. The Committee recommends approval to present the grant contract at the June 9th Town Board meeting and the construction contract at the July 14th Town Board meeting. Administrator Klaphake noted that the $95,000 became available because of the efforts of Director Linnane in preparing and submitting a grant application. REPORTS: The Committee reviewed the Citizen Service Response Report for April. Scada System Control And Data Acquisition Facilities: Director Linnane explained that a monitor was installed at the Confluence Park Bridge to provide an alarm directly to Dispatch, Linnane's home, the Fire Department, and the Police Department whenever the water rises to dangerous levels. Superintendent Goehring incorporated this monitor, along with monitors at Fall River Estates pump house, Glacier Creek Plant, into the SCADA system. IRADFOROPUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 4 Right-of-Way Permit Application and Construction Guidelines: Construction Manager Greg Sievers distributed a draft copy of the guidelines and fees. This material will be mailed to builders, developers, engineers, and excavation contractors who work in Estes Park to give them a comment period prior to formal adoption. Automatic Traffic Recording: Director Linnane reported that an additional traffic recording site has been established on Hwy. 36 east of Mall Road. This was a joint venture with CDOT. Linnane commended Manager Sievers for his efforts in establishing this second location. The other location is on Hwy. 34. There being no further business, Chairman Baudek adjourned the meeting at 4:37 p.m. 77*k-2-2 Tina Kuehl, Deputy Clerk TOWN of ESTES PARK Inter Office Memorandum May 15, 1998 TO: Public Works Committee FROM: Bill Linnane.~,/t~ SUBJECT: Water Department pick-up truck purchase Background The Water Department has budgeted for a new pick-up truck in 1998. Bids were solicited in February and received on March 3rd with Dellenbach Chevrolet being the low bidder ($18,196) and Rains Ford being the second low bidder ($18,939.50) see attached bid summary. Bids were presented at the April Public Works Committee meeting and the April 28lh Town Board with Dellenbach chosen as the supplier. Staff contacted Dellenbach after the April 28'11 Town Board and were informed that Dellenbach could not supply a dark blue truck at their bid price since they qualified their bid with the clause "to be good for only 30 days." Their explanation was that Chevy's special production ordered 1998 pick-up trucks cut-off date of March 14lh had expired. It is still unclear why Dellenbach qualified their bid with a 30 day stipulation when the order cut-off date was prior to the 30 day bid expiration date. Subsequently, Rains Ford was contacted and they could still supply a 1998 pick-up truck at their bid price, since Ford's special production cut-off date will not expire until after June Budget/Cost Budget $20,000 Cost: $18,939.50 Recommendation Award bid to Rains Ford for $18,939.50. BL/rv Attachment 7-1 4 FLEET MEMO TO: BILL LINNANE FROM: DAVE MAIIANY SUBJECT: PICKUP TRUCK BID RESULTS DATE: 10 MARCH 1998 PLEASE FIND BELOW BID RESULTS FOR ONE 4X4, M TON PICKUP TRUCK AS PER OUR SPECIFICATIONS INCLUDING A TRADE-IN ALLOWANCE. IF YOU HAVE ANY QUESTIONS PLEASE LET ME KNOW. DELLENBACH CHEVROLET CHEVROLET PICKUP $21,196.00 -$3.000.00 LESS TRADE-IN $18,196.00 BID PRICE PRESTIGE CHRYSLER PLYMOUTH DODGE PICKUP $21,678.00 -$2,000.00 LESS TRADE-IN $19,678.00 BID PRICE RAINS MOTOR COMPANY DODGE PICKUP $23,454.00 -2,300.()() LESS TRADE-IN $21,154.00 BID PRICE FORD PICKUP $21,239.50 -$2,300.00 LESS TRADE-IN $18,939.50 BID PRICE *WITH THE 2% LOCAL VENDOR CONSIDERATION RAINS MOTOR COMPANY WOULD NOT BE THE LOW BIDDER ON THE FORD PICKUP $18,939.00 LESS 2% = 1378.79, $18,939.00 LESS $378.79 = $18,560.71 * THERE WERE 7 NO-BIDS * THE TRADE-IN VEHICLE IS A 1986 FORD F150 4X4 PICKUP WITH 77,000 MILES * $20,000.00 WAS BUDGETED FOR THIS PURCHASE IN 1998 \LD., -1-1 TOWN of ESTES PARK Inter Office Memorandum May 15, 1998 TO: Public Works Committee FROM: Bill Linnane l~- SUBJECT: Proposed Hwy. 34/36 Intersection Project; Engineering Consultant Choice Background The CDOT State Transportation Plan (STI?) project Hwy. 34/36 Intersection/Bridge is scheduled to start construction in 1999. CDOT has budgeted $1.1M for the project The following are the approximate action dates: August 1, 1998 Preliminary engineering complete Aug. - Nov., 1998 Town Budget process January, 1999 Final design to begin June, 1999 Final design submitted to CDOT for review September, 1999 Construction bid contract awarded Sept 1999 - Jun. 2000 Construction On May 141 an interview team consisting of PWC (John Baudek, Lori Jeffries, Jeff Barker), CDOT representative (Larry Haase), Gary Klaphake and Bill Linnane interviewed two local engineering firm teams (Van Horn Engineering and Rocky Mountain Consultants), interested in performing the preliminary and final engineering work associated with the project These interviews would be the only interviews associated with the consultant choice process. Both candidates were interviewed for approximately 45 minutes each. Discussion between the interview team followed. It was determined to make a final decision as to the selected engineering firm at the May 21st PWC meeting. The selected firm would immediately begin preliminary engineering so that design alternatives and cost estimates would be complete by the Town's August 1998 Budget process. This is critical since it is possible that the Town Board may elect to supplement the CDOT budget with Town funds. Budget/Cost As explained above. Recommendation Staff recommends that the most qualified firm be chosen at the May 21st PWC meeting, 4Â«D PRE.SENT. TME- C.Mo.SEA) Fram'S PALL=M. ENG. SCOPE BL/rv O 9 LE.Torc.2.3 81- 1-ME_ crue a 9 T, 8. (h T G., 2-1 MEMORANDUM To: Honorable Mayor Dekker and Board of Trustees From: Stephen L. Stamey /~' Community Development Director Date: May 14, 1998 Subject: Beaver Point Third Addition - Extension of Subdivision Improvement Agreement (SIA) CONSENT AGENDA Background: The developer of Beaver Point Third Addition-Subdivision is installing required improvements (streets, utilities, drainage). The SIA for this work expires June 1998. The developer has requested a time extension from June 1998 to October 22, 1998 to allow time for utility installation prior to street paving. Recommendation: Approval of time extension for the Subdivision Improvement Agreement and completion of improvements for theBeaver Point Third Addition - Subdivision, from June 1998 to October 22, 1998. No material available for distribution. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS vpublic Safety Committee April 16, 1998 Committee: Chairman Marshal, Trustees Baudek and Jeffrey Attending: All Also Attending: Ass't. Administrator Widmer, Police Chief Repola, Fire Chief Dorman, Clerk O'Connor Absent: None Chairman Marshall called the meeting to order at 3:30 p.m. POLICE DEPARTMENT 1. Request for Road Closure for Grand Prix on August 29 and 30, 1998, sponsored by Partners. Chief Repola reported @ that Partners of Estes Park, a charitable organization, is planning a Grand Prix-style go-kart race on August 29/30. The organization works with schools, law enforcement and other concerned entities to promote youth development and prevent juvenile delinquency, and conducts fund-raisers to fund these efforts. The Park R- 3 School District has approved use of the high school parking lot for the majority of the track and pit area, and the group is requesting closure of a portion of Manford Ave., Community Dr. at the Elementary School and Community Dr. at the Youth Center. If the Public Safety Committee approves the street closure, the event will proceed to Community Development for their consideration. Funds are derived from entry fees/sponsorships; speed is determined by track conditions; liability will be addressed by Special Events; Special Events Director Hinze has been involved in planning this event from the onset; and viewing areas are to be determined. Presentation to the Town Board will be deferred pending approval by the Community Development Committee. 1/1.- Committee recommends approval of the street closure as presented. BRADFORD PUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 2 being the owner of Outlot C and an agreement with all parties that includes the requirement that all utilities be located, owners accept maintenance responsibility, including irrigation, berms be kept to a minimum, the Mountain Fairways landscape not impede vehicle and pedestrian traffic, and the Town approve all plantings. NCWCD BOUNDARY INCLUSION PROJECT - REQUEST APPROVAL OF INCLUSION FEE AND PROCEED WITH PROJECT Director Linnane explained that the Town receives water for domestic use treatment from Northern Colorado Water Conservancy District (NCWCD). A requirement associated with usage of this water is that all parcel users be within the boundaries of NCWD. Town Attorney White explained that the Water Conservancy District was founded in 1938. A 1 mill levy is charged to repay the Repayment Contract between the District and the U.S. Government for building of the facilities. In 1968 the Town was included in NCWCD, and the Town passed an ordinance to include all town limits. However, as the Town expanded, some developers did not complete the inclusion process as annexation documents requested. The District did not raise the issue until Federal policy in changed in the late 1980's. All parcels that are added to the District are required to pay back mill levies since 1938. Rather than punish property owners, Staff is requesting the Town pay these fees of approximately $68,000-$80,000. If this is approved, each property owner would be informed of the process, followed by a Town Board Public Hearing. All future mill levies would then be the responsibility of each property owner starting in January 1999. Those property owners outside Town limits will be informed that they will need to do their own petition, but the Water Enterprise fund would pay all back taxes. Trustee Barker declined to participate in the discussion. The Committee recommends the Town proceed with the inclusion process and pay the NCWCD inclusion fees of approximately $68,000-$80,000. WATER DEPT. 1998 WATER MAIN LOOPING PROJECT - REQUEST APPROVAL TO BID PROJECT Director Linnane requested permission to bid the 1998 Water Department Loop Project. The Big Horn Water Main, Northern Interconnect/Stanley Heights Water Main, and Big Thompson Tank/Village Green Lane Water Main projects are budgeted for 1998. The design is near completion. The Committee recommends the 1998 Water Department Loop Project be bid with the bids presented at the June 18 th Public Works Committee. GLACIER CREEK WATER PLANT INTAKE MODIFICATION PROJECT, PHASE 2- REQUEST APPROVAL TO NEGOTIATE PRICE Director Linnane explained that Benson Construction was the sole bidder for two water treatment rehabilitation projects at the Glacier Water Plant. Staff negotiated a fair price with Benson for the Glacier Plant Intake Phase I Project, and Benson provided an excellent project. The 1998 budget contains $105,000 to complete Phase 2 of the Glacier Plant Intake facilities, including an aboveground instrumentation building and chemical TOWN of ESTES PARK Inter Office Memorandum May 15, 1998 TO: Public Works Committee FROM: Bill Linnane ~/~5 SUBJECT: Northern Colorado Water Conservancy District (NCWCD) Background The Town receives water for domestic use treatment from N.C.W.C.D., the managing agency. A requirement associated with usage of this water is that all parcel users be within the boundaries of the N.C.W.D. In 1968, the Estes Park town limits were included in the NCWCD boundary, but parcels outside of the 1968 Town boundary were excluded from this process. As the town limits expanded, some of the developers of the annexed parcels did not go through the NCWCD inclusion process. As a result of this, approximately 200+ parcels, as of this date, need to be added into the NCWCD boundary. In compliance with federal laws concerning the inclusion process, back mil levy taxes associated with these parcels must accompany the inclusion application. Rather than punish back individual parcel owners, since it was no fault of their own, it is fair that the Town pay this inclusion fee. Town Attorney Greg White will present a more detailed description and background of the NCWCD inclusion requirement and application process at this May 21st P.W.C. meeting. Budget/Cost Approximately $68,000-$80,000. Exact cost to be calculated by Town staff approved by NCWCD and be presented at a future Town Board meeting. Recommendation Staff, including the Town Attorney, recommends that the Town proceed with the inclusion process and pay all associated fees. BL/rv 4-1 05/19/1998 11:11 970-bb/-252/ by'lli Wr11 I L 1 AUL .1 . Dear Property Owner: Your property was annexed to the Town of ENG Park prior to 1998. At the dme of annexation your properry was inadvertently not, ihcluded within the boundaties of the Northern Colorado Water Conservancy District ('Difalce) and the Municipal Subdistrict, Northern Colorado Water Conservancy District C:Sâ‚¬bdisttict'l. The Rules and Regulations of thc Distfict and Subdisuict, require that all prop~(fes receiving District and/or Subdistfict water bc within thc boundaries of the District and/or the Subdistrict. A large portion of thc Town of Estes Park's watcr supply, which you are a customer or a potential customer, includes water allocated to thc Town by the District and/or the Subdistrict. The Town is in the process of induding all properties located within the Town of Estes Park which currently are not included into the District and the Subdistrict. On the day of , at 7:30 P.M., a hearing will be held in the Board Room of the Municipal Building, 170 MacGicgor Avenue for the purpose of considering an Ordinance which will consent to the inclusion of your property and othcr like properties within the boundaties of the District and the Subdistrict. You may be present at said time or may make any witten comment by transmitting the Barne to thc Town Clctk, Post Office Box 1200, Estes Park, Colorado 80517. The Town of Estes Park will pay all fees associated with the inclusion of your property within the Distfict and the Subdistrict. Since your property was not included within the Distiict at the time of annexation into the Town, you or thc previous owner of your property have not been required to pay the one mill levy back to 1938. Those back taxcs will be paid by the Town and not you as property owner. Please bc advised that following the inclusion o f your property within the District, your property will be subject to the milllcvy of the District beginning January 1,1999. Said mill levy is currently one mill. Ifyou have any questions concerning this matter, please contact . at the Town or attend the hearing on Very truly yours, 4-0- DR 8439 (06/97) 21 COLORADO DEPARTMENT OF REVENUE LIOUOR ENFORCEMENT DIVISION APPLICATION FOR A 1375 SHERMAN STREET DENVER CO 80261 SPECIAL EVENTS PERMIT (303) 205-2300 IN ORDER TO QUALIFY FOR A SPECIAL EVENTS PERMIT, YOU MUST BE NONPROFIT AND ONE OF THE FOLLOWING (See back for details.) ./ CHECK ONE: C]SOCIAL E]CHARTERED BRANCH, LODGE OR CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY []FRATERNAL D RELIGIOUS INSTITUTION ~ PATRIOTIC D PHILANTHROPIC INSTITUTION El POLITICAL D POLITICAL CANDIDATE D ATHLETIC D MUNICIPALITY OWNING ARTS FACILITIES DO NOT WRITE IN THIS SPACE ' LIAB TYPE OF SPECIAL EVENT APPLICANT IS APPLYING FOR: :, ' DO NOT WRITE IN THIS SPACE '4 2110 ~ MALT, VINOUS AND SPIRITUOUS LIQUOR $25.00 PER DAY LIQUOR PERMIT NUMBER 2170 U FERMENTED MALT BEVERAGE (3.2 Beer) $10.00 PER DAY 1. NAME OF APPLICANT ORGANIZATION OR POLITICAL CANDIDATE State Sales Tax Number (Required) Make-A-Wish Foundation of Colorado, Inc. 27-14685-0000 2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT (include street. city/town and ZIP) (include street, city/town and ZIP) 1241 S. Parker Road, Suite 100 Stanley Park Denver, CO 80231 Estes Park, CO 80517 "NAME jO. A .DATE OF BIRTH HOME ADDRESS (Street. City,<-State,lip) i -4 : PHONE NUMBER<Â·f< 4. PRES./SEC'Y OF ORG. or POLITICAL CANDIDATE 6763 Hillpark Avenue 841-0294 Marilyn Tillery 9/1/51 Parker, CO 80134 12100 E. Villanova Dr. 5._EVENT MANAGER 368-9507 Joan Mazak 5/26/46 Aurora, CO 80014 6. HAS APPLICANT ORGANIZATION OR POLITICAL CANDIDATE BEEN 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? g] No m YES HOW MANY DAYS? XE] NO m YES TO WHOM? 8. DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USE OF THE PREMISES TO BE LICENSED? ~ Yes CINo '~ < - 7% 9 ir 7Â· 4.4 , ,~ ,ILIST BELOW THE EXACT DATE(S) FOR WHICH APPLICATION ISBEINGMADEFOR PERMiT jÂ·Â· Â·--.4. .4165:.-1.,..2.2-.. 289 Â·Â· Date 7/18/98 Date 7/25/98 Date Date Date Hours From 12 N Â·m. Hours From q : 0Oa Â·m Hours From .m. Hours From .m. Hours From To 8 : O OP .m. To - : Q ~8 .m. To .m. To .m. To * c 7'4 r. ... , . 4-Â®,1 0--Â» *OATH OF APPLICANT . .3 .......:Il .â€ž7. ,Â·41 w.- Â·, .: ..Â«Ai< .4-~'1.- ..t~.-. 5 2f .1 4.. - I 1 Tdgclare unddr penalty of perjury in the second Begree that i have read the foregoing applicatioRand all attachments thereto, and . M. . 1,12 " 7 Tthat *1*~mationtherein istrue, correct, and complete totheBest of ;hy knowledge s Â· 4'-7Â·~ ~~ 4 1., ~ , _ SIGNA'R!8E PiF L ; 1 -Â»' TITLE DATE Executive Director 5/4/98 .4 . 3 23 N '/* ... 4. REPORT AND APpROVALOF LOCALLICENSING AUTHORITY.(CITYfOR COUNTY) : 4Â», 'Â· '=10 gr:-t 2-Â·-4Â· / *The fdrgoing'application has been examined and the premisds, business conducted and character of the appliÂ¢Knt id satistacton/; j ' and We ddleport that such permit, if granted,;will comply<with the-brovisions of Title li Article.48, C.R.S., ashmer~ded. *~~ - I> ~ }' r' it 2- dÂ· THEREFORE, THIS APPLICATION IS APPROVED. -4, I LOCAL LICENSING AUTHORITY (CITY OR COUNTY) U CITY TELEPHONE NUMBER OF CITY/COUNTY CLERK U COUNTY SIGNATURE TITLE DATE DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY d - +.' 33 r.: .... 3. 3 4 I -1!ABILITY INFORMATION - '. .... .1.... h/2.:.3 t.~.1 'Â·..:.... 6. . r C *-1 f Jer: I TOTAL . > Lidenhe Account Numbdr" .: : Liability Date L : i?<State . Â«?r 2/ * u p '- :' .'' ..,1.5:,w . mr 7 ... 7Â»- " 1, , .... .:I~. .p .X , P~'.2 J ./ 141 - 1,3- A,W. I 2 I y ' i : 4.2, . . %: 1 2 ; Â£ / . :,.+ , ? 24 ..4.1 ...... 2, 1 r..... . 84Â· I 13 91 Â£ . C. 1 9.7 ' a . .... :?,7.05' ...1 .: . 1. V 1,1,-1.1 -750 (999) , '9~4 .. , . 6 292 1~ Qr4.fr, .... 2- f. .$ .4. , 1 .... ....4 2 (Instructions on Reverse Size) 4 E \ id , 11;Â·7"v ------ r J . Â· 3 E- 7 ./. 1 I - Â°~~11'J .4 \ '1 \ - --I , 1 1- 1 ~Gul; CLUN, \ 0 \ /0 I . 4% iii i 1 FISH CREEK L.it'Â·1 ' - OF LAKE EST L 1. , - - k,J 1 4- % SOFTBALL 1 FIELD #2 PARONG ..- --6~- / -- h *.- - I. - J ~' t N. PRACTICE FIELD 1 -- 1 BASEBALL \ FIELD #3 SOFTBALL ~ FIELD #1 \ L . \ \ l I .i./ Il h ---- PARKING -.- t 4.11 I,ARK ING - . ~ PLAYGROUND PARKING 1 Uad -. 1 Rkir A N r- RE' 1 #2 1 E-3*758, 4 - - -----4 121 le OHers Â»AR ve neâ‚¬-e (cu 4 - .*r' 7 6â„¢0 Le Ienc <1- CLEO Â·1Â»Cf 1Nh' 0 w ~ -- J Â£4 9Â°949 32 n \-=, , 1--=52.74, / 64 F- TENNIS -9* ~ 7 s MANFORD AVEtrUE 11 - STANLEY PARK ESTES PARK, COLORADO - fraGDO RE@EEWER A 6 d.~ MAY 1 1 1998 ~ ADMIN. DEPT. ESTES VALLEY RECREATION and PARK DISTRICT Post Office Box 1379 â€¢ Estes Park, Colorado 80517 690 Big Thompson Avenue â€¢ [970} 586-8191 â€¢ FAX 586-8193 May 11, 1998 T0: Vickie O'Connor Town of Estes Park P.O. Box 1200 Estes Park, Co. 80517 Re: Bicycle Tour of Colorado; Benefit for Make A Wish Foundation Dear Vickie, The Bicycle Tour of Colorado will be using the large and small shelter houses at Stanley Park on Saturday July 18, 1998. They will use the large shelter house on Saturday July 25, 1998. As part of their use of the shelters on these dates, they have requested permission from the District to do a "Beer Garden". The District will grant the "Bicycle Tour of Colorado" permission to do a "Beer Garden"on July 18 and July 25, provided they apply for and receive a special liquor license for the event. Sincsrely, Gregg M. Farmer Manager of Recreation Estes Valley Recreation & Park District 05289% /~~ Make-A-Wish FoundationÂ® & MAN 01 1998 1241 S. Parker Road, Suite 100 4 \\, of Colorado, Inc. T Denver, Colorado 80231 ADMIN. DEP (303) 750-9474 Fax: (303) 755-3108 0 0Â® Tax I.D. #74-2273004 May 4, 1998 Vickie O'Connor, CMC/AAE Town of Estes Park OFFICERS P.O. Box 1200 John Sadwith President 170 MacGregor Avenue Dave Giocomo Estes Park, CO 80517 Executive Vice-President Ken Crichlow, D.D.S. Dear Vickie: Treasurer Marilyn Tillery Secretary Thank you for your letter dated April 6, 1998 regarding our request for a liquor Joan M. Mazak permit for the upcoming Bicycle Tour of Colorado. Enclosed you will find the Executive Director requested information, as well as a check in the amount of $50.00, payable to the DIRECTORS Colorado Department of Revenue. Morris S. Clark, D.D.S Norm Early It is my understanding that you have been in contact with Gregg Farmer, Manager Robert T. Flynn of Recreation for Parks and Recreation, and that he is forwarding to you a copy of Ben Graebel the letter of permission for the event. Steve Gray Gerald N. Hatton Steve E. Lindenbaum, M.D. Should you need any further information from me, please let me know. I thank you Tom Michaels for you assistance in this matter. We look forward to visiting your beautiful town in Jim Nussbaum July. Edward Pine Roger Reiling Sincerely, c Aimee Sporer C .- Jennifer Thompson .- Karen Tilley Paul Wasserstein Tim Wiens Marilyn Tillery Valerie Wilkinson Director of Operations mlt enclosures DR 8439 (06/97) 21 COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION APPLICATION FOR A 1375 SHERMAN STREET DENVER CO 80261 SPECIAL EVENTS PERMIT (303) 205-2300 IN ORDER TO QUALIFY FOR A SPECIAL EVENTS PERMIT, YOU MUST BE NONPROFIT AND ONE OF THE FOLLOWING (See back for details.) 4 CHECK ONE: ~OCIAL ~CHARTERED BRANCH, LODGE OR CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY C]FRATERNAL Â¤ RELIGIOUS INSTITUTION O PATRIOTIC Â£ PHILANTHROPIC INSTITUTION D POLITICAL D POLITICAL CANDIDATE CATHLETIC EMUNICIPALITY OWNING ARTS FACILITIES DO NOT WRITE IN THIS SPACE LIAB TYPE OF SPECIAL EVENT APPLICANT IS APPLYING FOR: DO NOT WRITE IN THIS SPACEi 2110 [X' MALL VINOUS AND SPIRITUOUS LIQUOR $25.00 PER DAY LIQUOR PERMIT NUMBER 2170 El FERMENTED MALT BEVERAGE (3.2 Beer) $10.00 PER DAY 14~*.M!8 3* 1. NAME OF APPLICANT ORGANIZATION OR POLITICAL CANDIDATE State Sales Tax Number (Required) O*02.440 8 POP'Q- 79 Â¥\APe,2 AgsÂ·00/Am'oÂ·J -,40#t:rermâ€¢,q_ 09.gui,-0000 2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT (include street, city/town and ZIP) (include street, city/town and ZIP) 153 }E (,0.2)]swov+Lhai#L 5-r- Wi Â·meÂ©*P 60 1 L.,6 Bo 90/ ; 1-09 PAA-*Jpâ‚¬Â£4 /PUL E 5-TU P4425'4, CO gos-19 ' NAME,Â· ; DATE OF BIRTH HOME ADDRESS (Street, City, State, ZIP) PHONE NUMBER 1 ak.6 4. PRES.dEâ‚¬Y OF ORG or POLITICAL CANDIDATE 4bc G th,U ~47 /5-312 W .LI)Slat.14 brwe. 6044 9031-31-1119 1 1 5. EVENT 4~MAGER J u e. r\~oore.., ,r),iÂ· b.f/)sivâ€žvÂ¢40,Â·414 4 #046, 38348&-3.rs-/ 6. HAS APPLICANT ORGANIZATION OR POLITICAL CANDIDATE BEEN 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? ~-140 ~ YES HOW MANY DAYS? U No IE|'QES TO WHOM?.~~u./ 836<.0/ 0Â¥ 6. >R 8. DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USE OF THE PREMISES TO BE LICENSED? [3~es m N#' / ~ ' LIST BELOW THE EXACT DATE(S) FOR WHICH APPLICATION IS BEING MADE FOR PERMIT i m , Date 7/2-5/99 Date Date Date Date Hours From 1'00 f'hm. Hours From .m. Hours From .m. Hours Frorn .m. Hours From To /1 2 00 ~ .m. To .m. To .m. To .m. To " OATH OF APPLICANT .. I , Â· .#Â·s' Â·- / 1 5 0 I declare under penalty of perjury in the second degree that I have read the foregoing application and all attachments theretb,.ahcl. that all information therein is true, correct, and complete to the best of my knowledge. SIGNATUR~ TITLE Ay ft, 8/0(~ 7765#/'W 2 â€ž'19 ' REPORT AND APPROVAL OF LOCAL LICENSING AUTHORITY (CITY OR COUNTY) 3 ..7 The foregoing application has been examined and the premises, business conducted and character of the applicant is slatisfactdfy, ': 2Â·3 anti wedo re'port that such permit,-if granted, will comply with the provisions of Title 12, Article 48, C.R.S., as amended. . . %. ~6 ~. THEREFORE, THIS APPLICATION IS APPROVED. A rÂ·:4%23 LOCAL LICENSING AUTHORITY (CITY OR COUNTY) m ciTY TELEPHONE NUMBER OF CITWCOUNTY CLERK El COUNTY SIGNATURE TITLE DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY 1 . LIABILITY INFORMATION P 'fÂ« 9 + 33 License Account Number Liability Date State TOTAL ~ *. 2 . 22 -750 (999) Â¥ . *2 :F', (Instructions on Reverse Size) 4 E l.,abA, 7715 0 8 0/OUJZ. 9 /5 Al 67- 72) SCA-tÂ£ - GIE- LJ OU L D L\\LL -TD SET-UP 7-,1 84Â·42,Fut* n.> 7-21 Exthj,7- 14,4-Â¢Â·L /4-0 0 6 9 1 -04 00 A. Foo 6 A-,NA 75 P Ad ricT y=AdÂ« ANY /NCLEAKE~*17- 16Â£*:f-Kle- 782- P,Fram* Fan- lag 28/6.Ul- C.S'ue t.b Go 7-0 -r F REMA 7-AL CAE. 4- Fbt b h*th. C.#4Â·10 6 1%1Â£ Fâ‚¬130â‚¬~- .. re 5 Fr, 8 U 11-3 f 1 rÂ«Â£ g Q n.Â¥7 9 TARkgfe Alk A 5 772Â£Â£ 7- Rukld rr- A,22*-744 LL Â£GRE E M E_N T' 11 1 THIS AGREEMENT, made this 01'~ day of-72.D~e<~ 199,64 , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporatlon, as Â· the party of the first part, and et, 6. FLUdii. f -Jituff/L 0)92 8 61&4-Lau , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: -- 'A 3 U-L_l & 2 - 41 7, 1 9 9 1 (96*51\ 9 2-l- ,\SE&- p n J aiy 19 -Aug 3, /991 3 Jb 2.-3 - CbSSE. 9.- , \Ba 3-uktj 10 2.9 , i~9 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 1