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HomeMy WebLinkAboutPACKET Town Board 1998-05-12& h , Prepared 5/08/98 *Revised 5/11/98 **Revised 5/12/98 The Mission of the Town of Estes Park is to plan and provide reliable, high- value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 12, 1998 7:30 p.m. AGENDA PUBLIC COMMENE TOWN BOARD COMMENTS CONSENT CALENDAR 1. Town Board Minutes dated April 28, 1998. 2. Bills. 3. Committee Minutes: A. Board of Adjustment, May 5, 1998 (acknowledgment only). *Mayor: Open Public Hearing and ask if there are any persons who would like to speak to these two Amended Plats. If not, they will remain on the Consent Agenda. 4. Amended Plat of Lot 1, Hartland Subdivision, a Replat of Lot 7, South Saint Vrain Addition, and Lot 1, Esquire Acres Subdivision of Lot 8, South Saint Vrain Addition, John & Susan Baptista/Applicants. 5. Amended Plat of Lots 3 and 4, Block 1, Lone Pine Acres Addition, Mack Enterprises, Inc./Applicant. ACTION ITEMS: 1. Manford Ave./Baldwin Park Sidewalk Projects -Presentation of Bids. 2. Town Administrator's Report: A. Stanley Hall Preservation Project - Additional Contractual Services. **3. Request to enter Executive Session to discuss Personnel Issues NOTE: Due to a Town Board scheduling conflict, the June 23rd Town Board meeting has been canceled. Town of Estes Park, Larimer County, Colorado, April 28,1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 28th day of April, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Gary F. Klaphake, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Dekker called the meeting to order at 7:30 p.m. and US West Dex Representative Ray Filipowicz, Directory Sales Manager, recognized the Town by presenting an Honorary Recycling Award for the community's assistance in contributing 2,385 outdated directories toward their recycling program. Mayor Dekker accepted the award on behalf of the community, and congratulated US West Dex for their prestigious national award from Renew America. Mayor Dekker reported on a Smoke-Free County Recognition presented to the Town Board from the Larimer County Department of Health and Environment, celebrating contributions to the public's health on the 30th Anniversary of the Health Dept. The Town was honored for their initiative in regulating tobacco products and unlawful possession or use of such products by minors. PUBLIC COMMENT: George Hockman, 1625 Prospect Estates Dr., commented on current excavation occurring along West Elkhorn Ave. and, in particular, the need for geologic hazard regulations city-wide. Mayor Dekker noted the Board's appreciation to Mr. Hockman for his concern and comments. TOWN BOARD COMMENTS: Trustee Hix reported on his attendance at a Larimer County Parks and Open Lands Advisory Board meeting, where the Board recommended granting the following monies from the Open Lands Fund: $100,000 for the Lake Estes Trail, Phase 3, and $260,000 match toward GoCo and Wetlands Initiative Grant monies for the purchase of the Smitherman Ranch Property. The Estes Valley Land Trust is the sponsoring party for the Ranch acquisition and closing is expected June lat. CONSENT CALENDAR: 1. Town Board Minutes dated April 14, 1998. Board of Trustees - April 28, 1998 - Page 2 2. Bills. 3. Committee Minutes: A. Public Safety, April 16, 1998 - Approval: 1. Bond Park Campfires. 2. Resolution #6-98 Designating the Estes Park Volunteer Fire Dept. as the Emergency Response Authority for hazardous substance incidents within Town limits. B. Public Works, April 23, 1998 - Approval: 1. Retaining Wall Project, Fall River Estates/Deer Mountain Road - Expenditure of Funds. 2. Portion of 1998 Street Improvement Project - Expenditure of Funds. 3. Glacier Creek Water Treatment Plant Improvements Scope of Services - Expenditure of Funds. 4. Dump Truck Body Repair on Two Trucks - Expenditure of Funds. 5. Purchase of Paint Striper - Expenditure of Funds. 6. Purchase of Pick-Up Truck for Water Dept. - Expenditure of Funds. C. Planning Commission, April 21, 1998 (acknowledgment only). Trustee Baudek removed Public Works Item #6 from the Consent Calendar to discuss "vehicle color." It was moved and seconded (Hix/Barker) the consent calendar, with the exception of Public Works Item #6 be approved, and it passed unanimously. Public Works Item #6. The Public Works Committee determined that it would be beneficial to select one uniform color for all Town vehicles (excluding Police vehicles), and requested staff submit a recommendation. Public Works Director Linnane reported that the Fleet Supt. visited with all Departments, and staff is recommending a dark blue vehicle color. Staff cautioned that each manufacturer's "dark blue" paint may vary, however, the color will be similar. It was moved and seconded (Hix/Marshall) that all Town vehicles, with the exception of Police vehicles, purchased from this point forward, be dark blue, and it passed unanimously. It was also moved and seconded (Baudek/Barker) the low bid in the amount of $18,196 with trade-in submitted by Dellenbach Chevrolet be accepted, and it passed unanimously. ACTION ITEMS: 1. Ordinance #8-98 Adding Section 9.08.080 Third Degree Assault, and Section 9.08.090 Harassment to Municipal Code. Police Chief Repola reported that the Public Safety Committee recommended approval of this Ordinance, which follows state statute. Approval will allow these cases to appear in Municipal Court in lieu of Loveland/Ft. Collins; however, County Court will remain an option for staff. Town Attorney White read the Ordinance, and it was moved and seconded (Doylen/Hix) Ordinance #8-98 be approved, and it passed unanimously. Trustee Doylen noted that Municipal Judge Brown has been very responsive to the additional workload that has been referred to the Municipal Court. / Board of Trustees - April 28, 1998 - Page 3 2. Ordinance #9-98 Vacating a Sewer Easement, Arapaho Estates, 24 Filing. Public Works Director Linnane addressed the sewer easement and subsequent vacation Ordinance. Town Attorney White read the Ordinance, and it was moved and seconded (Hix/Barker) Ordinance #9-98 be approved, and it passed unanimously. 3. Vacation/Short-Term Rentals. Town- Attorney White briefed the Trustees on the history of allowing vacation/short-term rentals except for Commercial Accommodation businesses. Attorney White confirmed that, should the Town Board So desire, language must first be written for the Municipal Code to preclude property owners from renting their property for less than thirty days. When requested his opinion as to the intent of current language (Chapter 5.20.010 (1.)) of the Municipal Code regulating short-term rentals, Attorney White stated that short-term rentals were to be prohibited. Staff confirmed that this item was referred to the Planning Commission and they subsequently commissioned a study, therefore a survey was conducted. Ed-Venture Associates, Inc. had submitted their survey results which were mixed-as other municipalities, including Larimer County, find themselves in a similar predicament. For the Town, short- term rentals are currently enforced on a complaint basis. The Planning Commission has now recommended Attorney White prepare an ordinance-prohibiting short-term rentals in residential zones (this recommendation was not unanimous). Administrator Klaphake noted that pursuant to the ensuing summer season, the following options are available: (1) continue as in the past, directing the Estes Valley Planning Commission to address this issue, (2) issuing a moratorium, and (3) adopt a new Ordinance regulating particular zones. If the Town Board desires to regulate this use, it was recommended public hearings be conducted by the Planning Commission and Town Board. The Trustees discussed: semi-moratorium; grandfathering options in certain zones; reservations (bookings) that have already been confirmed; covenants that may be in place; and sales tax collection/remittance. Trustee Doylen noted correspondence received with concerns identified in support and in opposition to short-term rentals. In a letter from the Larimer County Commissioners, the Board recommended that the EVPC identify short-term rentals as a work program element of the new code endeavor and, further, that a community task force of 5-6 citizens representing both the rental industry and concerned property owners be appointed by the EVPC as an advisory group. The group's mission would be to identify the issues, explore solutions and make recommendations to the EVPC regarding any proposed regulatory changes regarding short-term rentals. Citizen testimony opposing short-terms rentals was heard from: Howard Speer, Fall River Estates, Carol Bissell/President, North End Property Owners Assn., Dominick Taddonio, Windcliff Estates, Terry Parenti, McGraw Ranch Road, and Wally Betts, Windcliff Estates. '' Board of Trustees - April 28, 1998 - Page 4 Citizen testimony in favor of short-term rentals was heard from: Tom Melton, 321 Big Horn Dr., and Brad Dement/Property Manager, Windcliff Estates. Al Sager/Chairman, Planning Commission, urged the Trustees to accept the Planning Commission recommendation of drafting an ordinance to prohibit short-term rentals in residential zones. Concluding all discussion, it was moved and seconded (Doylen/ Jeffrey) the Planning Commission recommendation be rejected as the EVPC will review short-term rentals and give direction through the Comprehensive Plan, and it passed unanimously. The Board confirmed that staff has no enforcement responsibility on this issue for the summer of 1998. Administrator Klaphake confirmed that the short-term rental issue will run parallel to the Comprehensive Plan and not deter the Comp Plan adoption process. 4. E-Mail and Internet Use Policy. Administrator Klaphake reported on an E-Mail and Internet Use Policy prepared and recommended by the Town's Technical Committee. Administrator Klaphake commended Peter Marsh for his contributions to this Policy. It was moved and seconded (Hix/Marshall) the E-Mail and Internet Use Policy be approved, and it passed unanimously. 5. Liquor Licenses: A. American Legion Post 119 - Special Event Liquor Permit Application, June 26 & 27, and September 12, 1998. It was moved and seconded (Hix/Barker) the Special Event Permits be granted, and it passed unanimously. B. Estes Valley Sunrise Rotary - Special Event Liquor Permit Application, June 20 & 21, September 26 & 27, 1998. It was moved and seconded (Hix/Baudek) the Special Event Permits be granted, and it passed unanimously. 6. Town Administrator's Report: A. State Representative Kaufman has advised that the Joint Estes Valley Board of Adjustment Bill has passed the Senate and House and has moved on to the Governor. This joint board will create a sidearm to the Estes Valley Planning Commission which should eliminate applicants being required to appeal to two separate bodies. Attorney White expressed his appreciation to Representatives Kaufman and Matsunaka for their assistance on this bill, adding that Estes Park is fortunate to have these elected officials representing Estes Park as they are very effective. B. Election Clarification. Clerk O'Connor clarified the issue of "write-in" candidates stating that: (1) to become an official write-in candidate, a resident must file a Write-In Candidate Affidavit within 20 days of an election (Ordinance #20-91); (2) as there were no Affidavits filed, the ACCU-VOTE program was written to disregard any write-in candidates; and (3) any ballot containing a write-in candidate was counted if the Board of Trustees - April 28, 1998 - Page 5 ovals were filled-in for any of the official candidates, and/or the ballot question. Administrator Klaphake requested an Executive Session to discuss land negotiations. It was moved and seconded (Hix/Barker) the Board of Trustees enter Executive Session as requested, and it passed unanimously. Staff reviewed .those items that are allowed for discussion under Executive Session pursuant to State Statute, such as land negotiations, personnel, litigation, attorney/client matters. In addition, the Town Board does not take any action during said Executive Sessions. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 9:25 p.m. to Executive Session. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Board of Adjustment May 5, 1998 Board: Chairman John Baudek, Members Jeff Barker, Lori Jeffrey, Wayne Newsom and Al Sager Attending: All Also Attending: Director Stamey, Senior Planner Joseph and Secretary Botic Absent: None Vice Chair Sager called the meeting to order at 8:00 a.m. and welcomed new Member Jeffrey. ELECTION OF CHAIR John Baudek was nominated Chair and it passed unanimously. Al Sager will continue as Vice-Chair. MINUTES The minutes of the April 7, 1998 meeting were accepted as presented. LOT 12. BLOCK 1. FALL RIVER ESTATES. OWNER - D.A. LIENEMANN. RANDY COLLINS/PETITIONER- VARIANCEREOUESTFROMSECTION 17.20.040B.1.b OF THE MUNICIPAL CODE. Applicant is requesting approval for a reduction of the required 25'setback. Senior Planner Joseph reviewed the request referring to illustrations to assist in clarification. Mr. Joseph noted the variance granted on Lot 13 in 1994 has expired. (Variances expire after four months of approval if a Building Permit has not been requested/issued). Staffconcerns include: close proximity of the expected excavation on Lot 13 to the foundation expected on Lot 12, vehicleloading on a fill embankment situated directly above the cut bank and west wall of the home on Lot 13, lack of soils investigation or analysis of the stability of this building and grading configuration and if setback reduction will impact this site. Mr. Joseph reviewed the staffrecommendations. Correspondence was received from Dale Jobe (owner of Lot 13), who is objecting to the variance due to concerns of slope stability, closeness/privacy and view. Also Mr. Joseph has spoken with Mr. Jobe by telephone; Mr. Jobe does intend to renew his setback variance request with an additional request the variance be for a longer period of time than four months. Applicant's representative, Paul Kochevar (Estes ParkSurveyors and Engineers, Inc.), stated in 1972this was subdivided as Fall River Estates in the County. Some driveways were cut to satisfy County concerns. The easement for Lot 13 which extends into Lot 12 requires Mr. Jobe to prevent erosion which may require a retaining wall. The Applicant recognizes the staff comments and will comply. Discussion continued. Member Sager expressed his regret resulting from the lack of field staking and regarding the lack of detail on the plot plan. It was moved and seconded (Sager/Newsom) the request for Lot 12, Block 1, Fall River Estates, be continued until Applicant comply with Staff Recommendations listed in the Staff Report dated May 5, 1998 and provide for Board of Adjustment review, and it passed with the following votes. Those voting "Yes": Jeffrey, Newsom and Sager, those voting "No": Barker and Baudek. WEST OF LOT 10. BLOCK 2. PARK ENTRANCE ESTATES. STAN MAREK/APPLICANT - VARIANCE REOUEST FROM SECTION 17.20.040 B.1.b OF THE MUNICIPAL CODE. Applicant is requesting a sideline setbackreduction from25'TO 10' in a portion of the SW 14 of Section 26, T5N, R73W of the 6'h P.M. Senior Planner Joseph reviewed thestaffreportnoting somercliefiswarranted and granting a variance willnotimpact BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Board of Adjustment May 5, 1998 Page 2 neighboring property. Correspondence was received from: Thurmond A. Williamson, property owner to the west, requesting denial of the variance. Also correspondence was received from Mr. and Mrs. Ledward, 480 Upper Larkspur Road, who requested additional detail and clarity and denialatthis time. Applicant's representative, Bill Van Horn (Van Horn Engineering and Surveying), tried unsuccessfullytocontactTheLedwards prior tothe meeting to discuss their concerns. Mr. Van Horn stated the Applicant is trying to place the house on the lot as unobtrusively as possible. To further explain and clarify the area, Mr. Van Horn submitted several photographs. Discussion continued. Chair Baudek stating Mrs. Chittwood (neighbor to the east) has no objection to the variance. Recognizing the Applicant has submitted a plan without adverse effect to neighbors and due to the uniqueness of this lot (narrowness, steepness), a hardship exists, it was moved and seconded (Newsom/Barker) approval be given for the requested variance (reduction of 25' setback to 10' on the west side) for Lot 10, Block 2, Park Entrance Estates, and it was approved unanimously. All variances granted by the Board of Adjustment shall become null and void if a Building Permit has not been issued and paid for, and work thereunder commenced within four (4) months from the date the variance is granted. Member Sager stated the application was lacking required information which is noted on the variance application. Mr. Van Horn apologized and stated future applications would be complete. LOT 11.BLOCK3,COUNTRY CLUB MANOR.411 COLUMBINEAVENUE.GEORGE MCCLEARY/APPLICANT - VARIANCE REOUEST FROM SECTION 17.08.030 (32) OF THE MUNICIPAL CODE. Applicantis appealing Staffdetermination that the proposed dwelling unit does not meet the definition of Accessory Dwelling. Senior Planner explained the background of the request. Applicant would like the option of renting in the future. Mr. Joseph read correspondence received from Town Attorney White and also noted he received a telephone call from neighbor, Robin Randall, who agrees with Staff s interpretation of the Code and requests denial of the request. Applicant does intend to renovate regardless of the decision given today. Applicant, George McCleary, stated the garage has not been used as a garage and has a separate entrance (Lot 5 is also owned by Applicant). Today a stone road is being constructed and he has further plans to improve the home which will enhance the neighborhood. He is looking to the future when the house may be sold and would like to have the rental option available. Mr. McCleary would rather not complete the 'porch' area as he would prefer to utilize it as an enclosed porch and does not believe the renovation costs would be worth the improvement. Recognizing Staff and Town Attorney White's interpretation of the Code is correct (i.e., allowing porches, breezeways, and other partially enclosed spaces to be counted as part of the main structure would compromise the intention of the Code to limit accessory dwelling units as defined in the Code.), and that a variance may not be granted to allow an Applicant to make more money or make a property more valuable, is not sufficient in and of itself to sustain a variance, it was moved and seconded (Sager/Barker) to deny the variance request for Lot 11, Block 3, Country Club Manor, 411 Columbine Avenue, and it was approved unanimously. REPORTS - None There being no further business, Chair Baudek adjourned the meeting at 9:18 a.m. LRGEaAAL) 1. LE©tlcD Roxanne S. Botic, Recording Secretary IMADNe PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - January 20, 1998 Page 4 - d. SITRDTVTRTONE 4IA. Ampnrlea...Plat-, T,ot. 1, MAT-KInnel Rilhdivi Rion, A Nerlat- nf Lot: 7. Solit.h RAint. Vrain Adrlit·.inn And T,nlt 1, EFur,ire Arreq Stihdivl ginn nf T.nt· 8. Sont-h Raint·. V·rain__18/Ii tzinn. .Tohn And Stigan Rapt-49,2/Applir•Ant·q This request is to change an access easement to the adjoining property to the east. Mr. Joseph reviewed the staff report. Applicant's representative, Bill Van Horn, agreed to Staff recommendations. There were no audience comments. Recognizing this proposal will resolve a number of issues, it was moved and seconded (Thomas/Brown) Amended Plat, Lot 1, Hartland Subdivision, A Replat of Lot 7, South Saint Vrain Addition and Lot 1, Esquire Acres Subdivision of Lot 8, South Saint Vrain Addition, be favorably recommended to the Board of Trustees subject to the following conditions, and it passed unanimously. • The Applicant shall document the agreement with this revision of the owners of Lot 2 who use this Access Easement. • There may be an illegal subdivision on this property, if so this shall be corrected with this Plat. 0 An easement shall be provided for the overhead electric line along the west property line. • Place a note on the Plat stating this is a single lot. SHEET AMENDED PLAT PROJECT BAPTISTA LOT 1, HARTLAND SUBDIVISION VICINITY MAP PART OF THE NE 1 /4 OF SECTION 31, T5N, R72W OF THE 6th P.M. N.T.S. ~ SITE k@*- 1 ~~7/ i J f 1 1 -1«-44=1---ji---4 1 i % ))1 1 /01 /r--4 1| COUNEf CLUB ESTATES ilaL<411_mft _ -4 HNLS / COUNTRY CLUS OR. TWIN I MCH ACRES /l * MEW - ~ ~7 ((-Er)'/ N mast-lij' 1___3 1 - rs. SAINT ],7 £04*4/-1 ¤VIWN £55* --- I U en'DFOROPUBLI*HING CO. RECORD OF PROCEEDINGS Planning Commission - April 21, 1998 Page 4 it passed unanimously. • All street fixtures located on the north side between the river an~0/0-- highway shall bc shortened two fect (from 12' to 10) asi/4-cclion 17.36.030 F.2.a. unless Applicant providE~Engincer's Stalcmentldesign sheet stating thisreduction~Bi--uirt added fixtures. • There shall be no glarc emanating frg,0!E- ground mounted accent lighting and Applicant shall pro~n Engineering Statement that it meets Section 17.24.010 IJ/v • Sound 1. Approvel~43-und (P.A. system and music) subject to review by th£,01Eing Commission after installation. 2. ,iMTE Sound System shall be in conformance to mcct Section ~ 17.24.040 and because this adjoins the C-D District, the distance shall bc lowered from 200' to 40'. 06= SUBDIVISION •0,- Amended Plat, Lots 3 and 4, Block 1, Lone Pine Acres Addition, SW corner of Raven Avenue and Lone Pine Drive, Mack Enterprises, IncJApplicant. This is a proposal to combine 2 lots into 1 lot. Applicant's representative, Ross Stephen, stated most changes requested by staffhave been made. Chair Sager questioned the utility easement. Senior Planner Joseph requested Mr. Stephen clari fy information stated in the August 12,1994 letter written to Bill Linnanc, Public Works Director, from Paul Kochevar,Estes Park Surveyors and Engineers, Inc. Mr. Stephen stated the Applicant is aware of (street) costs and has no problem with sharing the cost. Mr. Joseph stated staff will follow-up with Mr. Stephen regarding labeling of lots prior to Town Board and stated recommendation #2 of the staffrcport is being withdrawn. Stating that there is no obligation to continue the 1994 process as it is a private matter, it was moved and seconded (Brown/Burgess) Amended Plat, Lots 3 and 4, Block 1, Lone Pine Acres Addition, SU' corner of Raven Avenue and Lone Pine Drive, be favorably recommended to the Board of Trustees with the following conditions, and it passed unanimously. Prior to Town Board Staffand Applicant's representative will resolve Lot Labeling. The dedication statement shall be revised to read "drainage cascments." The vicinity map shall be added to the plat. The delineation of the utility cascments at the northeast corner of the site shall be continued to street right-of-way. 6. REPORTS - none. 7. ADJOURNMENT There being no further business, Chair Sager adjourned the mccling at 3:15 p.m. 410-ru,1-0 r-1. 9306:r D Roxanne S. Botic, liccording Secretary .... Amended Plat, Lots 3 and 4, Block 1, Lone Pine Acres Addition, SW corner ofRaven Avenue and Lone Pine Drive Applicant: Mack Enterprises, Inc. Request: C-O Commercial, Combine 2 lots into 1 lot 1 1 T*QKIM - lili 3 1-E ~ - L L™L & 4 L) ..4. \00/ I »4\ A-1 1 re~ 44: / r-l-- 1-\ - .4.1- L\\ ID 1/2" REBAR WITH rIC CAP NO. 6499 1 LAKE ESTES VACINITY MAP 1 20 10 NOT TO SCALE SCALE - GRND E 3TATES DR. ~ 1*1 BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - April 23, 1998 - Page 2 the roadway, embankment and drainage on upper Fall River urt at Deer Mountain Dr. This area of roadway has receive settling damage from underground springs for many years. ork will include rebuilding the rock retaining wall and inst ation of an underground drain. Staff is seeking approval t proceed with this work by hiring Jim's Construction Materials o. Work can be scheduled for early summer, with roadway pavin to follow in the Fall. The Committee recommends approval of t request. 4. 1998 STREET IMPROVEMENT PROJECT - REQ APPROVAL TO PROCEED. The budget contains $200,000 for this oject which addresses and provides street surface improvement , safety modification and roadway alignment changes for e Town's street system. Application of polymer modified lurry seals and chip seals extend the service life of a st et, without the increased cost of complete overlays. Staff is requesting approval of the following estimated quantities 1. A-1 Chip Seal, 35,00 sq. yds. (2nd yr.) $ 43,750 2. Quality Resurfacing 50,000 sq. yds. (4th yr. ) 50,000 3. Cornerstone Concr (new "calmers") 10,000 4. Miscellaneous st ping, crack sealing, etc. 10,000 5. Overlay Program o be Bid 86,250 Total $200,000 As staff has been uccessful in negotiating prices for the above services, staff s requesting to purchase limited quantities again this year A tentative st of streets to be overlayed was also reviewed; the amount overlaying depends upon bid prices. In addition, staff inte s to separately bid the Fall River Lane section and return th e bids with the Overlay Program Bids. As suggested by Chairma audek, staff identified which portions of the proposed roadwa were being overlayed. The ommittee recommends approval of the estimated quantity of It s 1-4 as presented, and proceed with bidding of the Street rlay Program, with staff returning to the Committee with the erlay Program and Fall River Lane bids. - ~ MANFORD AVE./BALDWIN PARK SIDEWALK PROJECTS - REQUEST APPROVAL TO BID AND PRESENT BIDS AT MAY 12, 1998 TOWN BOARD MEETING. The budget contains $175,000 for the construction of concrete pedestrian trails along Manford Ave. from Hwy. 7 east to the school campus, and at West Riverside Park on the Big Thompson River. To expedite the start of construction and achieve project completion by mid-late June, staff is requesting to bid the project, presenting the bid summary directly to Town Board May 12, 1998. The Committee recommends approval of the request, with the bids being submitted directly to the Town Board on May 12; if bids exceed the budget, staff will adjust other portions of the budget. Public Works Engineering inmO TO: Town Board From: Greg Sievers CC: Bill Linnane Date: May 8, 1998 Re: 1998 Sidewalks Replacements The 1998 budget contains a combined budget of $190,000 for the design and construction of two sidewalk projects. Manford Avenue is to receive a concrete path connection from Highway 7 to the school campus along it's north side, and West Riverside Park is to have a deteriorated portion of the boardwalk replaced with concrete. VanHorn Engineering has been retained to do the design and construction management. Bids were received and opened at their office on May 6, 1998. Mr. Spooner's letter of recommendation is attached. The low bid was received from Cornerstone Concrete of Estes Park. Bob Pavlish, owner, has provided the Town with countless high quality projects for over a decade. Staff concurs with VanHom Engineering's findings and recommends that the Town award the construction contract to Cornerstone Concrete in the amount of $96,661. We also request to extend the West Riverside Park project to the South and complete the replacement of the boardwalk area. With the addition of this portion of walk and possible change orders, we request an additional $20,000. The total proposed expenditure is therefore $141,661.00, which includes the $25,000 for design and construction management. We request to award the contract to Cornerstone Concrete to do the construction of these projects at a cost of $116,661, which is well below the budget. With your approval work will start immediately and be completed before July 1, 1998. • Page 1 tri ,/ 41 44,A*42\ OVE=).117,7/ =1 9,--' 6 3. · *99414" LAND SURVEYS- 41223. - *r 2- 1407»-4 ;*EL- -- SUBDIVISIONS - .-- 67*7 - DEVELOPMENT PLANNING IMPROVEMENT PLATS STRUCTURAL ENGINEERING VAN HORN ENGINEERING AND SURVEYINO SANITARY ENGINEERING MUNICIPAL ENGINEERING WILLIAM G. VAN HORN - COLO. PE & PLS 9485 May 7, 1998 Mr. Greg Sievers, Construction Manager Public Works Department Town ofEstes Park P.O. Box 1200 Estes Park, CO 80517 RE: Analysis and Recommendations ~ Bids Received Manford Avenue and West Riverside Park Sidewalk Projects Dear Greg, We have reviewed the bids received on May 6, 1998 for the above referenced project. Bids were received from three contractors. I have examined the tabulations for individual bid items and the summations on all bids for accuracy. AI1 bids as submitted were found to be correct. The results of the checked bid tabulations are attached and summarized here. CONTRACTOR BID Cornerstone Concrete Inc. $96,661.00 G. L. Hoff Company $136,035.90 M. S. I. $109,171.50 The Engineer's Estimate for Construction costs was $133,157. We thus believe the bids received were reasonable. Based on our knowledge ofthe contractors, we believe any ofthe three are qualified to do the work. We thus recommend that the Town award a contract to Cornerstone Concrete, Inc. 1043 Fish Creek Road • RO. Box 456 • Estes Park, Colorado 80517 • 970-586-9388 • Fax 970-586-8101 We suggest that the Town consider a extention ofthe contract to replace the remainder ofthe boardwalk in Riverside Park. The project as currently scoped will replace 325 feet ofboardwalk with an additional 245 feet remaining. A quick estimate (without the benefit ofdetailed design) based on the unit bid costs suggest that the replacement ofthe remaining 245 feet would add about $10,000 to the total project cost. In considering the total cost of the project it would be appropriate to add a contingency of $5000 to the base bid. If we can answer questions for You or the Trustees. please call. Respectfully submitted, VAN HORN ENGINEERING AND SURVEYING, INC. .-+8A~O l.4 / /4. 4 1-. - I / John A. Spooner, P.E. attachments 7 442; TOWN OF ESTES PARK 1. 9¥2- --*414¥3- i I. *04>N»d*tfu, , 1 , .Ut,im'.. '-e... e34 4.V .·-•Im.I'%'ll .....' .· 1.60*0 - 4 'lt + (j Te™UP<Re, t , W©91*Fkgx>.4 May 6, 1998 TO: Mayor Dekker Board ofTrustees A . FROM: Art Anderson &-£ Project Manager RE: STANLEY HALL ADDITIONAL CONTRACTUAL SERVICES It is requested the following contractual amounts be increased through work releases because of increased scope of work on Stanley Hall. 1. Bruce MeMillan, AIA, Architects, P.A.: Work release for $2,800. The additional work will be the development of the construction drawings and bid package for the unisex toilet on the first floor and the utility room in the gallery level of the Stanley Hall. 2. M.J. Aldrich, Contractors. $10,000. This is additional work in the form of repair of the south porch. The south porch is leaking into the basement and the sub-floor has decayed. This will all be removed and replaced with a new non-slip 3-M surface. Your approval of these items is appreciated. (970) 586-5331 • RO. BOX 1200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517 • FAX (970) 586-2816