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Home My WebLink AboutPACKET Town Board Special Meeting 1998-01-23L. SPECIAL BOARD OF TRUSTEES MEETING Town of Estes Park, Colorado Friday, January 23, 1998 7:30 a.m. AGENDA 1. Estes Park Senior Center - Award Construction Bids. (Staff anticipates a 15-minute session.) SENIOR CENTER BUDGET 1/20/98 Part I: Building Renovation Revenues: Senior Center Grants & C.D's $ 211,025 CDBG Grant 100,000 Town of Estes Park 1998 Budget 100,000 Town of Estes Park Budget Amendment (see attached) 121.000 Total $ 532,025 Expenses: Base Bid by Sinnett Construction $ 438,372 Deduct: $ 20,750 to finish basement 4,880 Trash enclosure 14,306 Redwood deck 6,088 Veneer interior doors instead of solid 1,703 Toilet accessories Adjusted Base Bid 390,645 Kitchen Equipment 110,000 Contingency 8% 31.380 Total $ 532,025 Part II: Furnishings Revenues: CBDG Grant $ 100,000 Town of Estes Park Budget Amendment (see attached) 10,000 Expenses: Kitchen Equipment $ 110,000 ' *b Town of Estes Park 1998 General Fund budget will be reduced to accommodate additional cost of Senior Center Project. The following expenditure line items in the 1998 budget will be cut effective this date. Police Remodel Planning $ 8,000 Board Room Remodel 20,000 MacGregor Avenue Rom Pave 43,000 Parks Scada 26,000 Samson Island Renovation 5,000 Other Sources of Revenue Mayor's Contingency 19.000 Total Sources of Revenue $121,000 ESTES PARK SENIOR CENTER, INC. BUILDING FUND 1/14/98 REVENUE C.D.'s Maturity Date Amount 01-603109 9/26/97 12 mos. $ 6,333.34 01-603111 9/26/97 12 mos. 2:524.40 01-603188 12/28/97 12 mos. 571.88 01-603332 11/12/97 6 mos. 11,117.04 01-603333 11/12/97 6 mos. 26,277.44 $46,824.10 Grants Received El Pomar Foundation $ 10,000.00 Coors Foundation 10,000.00 Temple Buell Found. 7,500.00 1 King Foundadon 50,000.00 Anonymous** 8,000.00 Bonfils-Stanton 10,000.00 Canine Olympics 679.86 Gates Family Found. 10,500.00 Shoup Foundation 1,500.00 E.P.Board ofRealtors 800.00 Total $108,979.86 Individual Donations $ 31,381.47 and Interest Total $140,361.33 Committed Grants : Town ofEstes Park 100,000.00 C.D.B.G. 100,000.00 Boettcher Foundation 50,000.00 . $250.000.00 2 GRAND TOTAL $437,185.43 Expenses Paid: Architect $21,474.95 Misc. 4,685.72 Total Expenses Paid $ 26,160.67 BALANCE $411.024.76 JAN 21 '98 11:13AM THORP ASSOCIATES PC P. 1 -al Thorn Associates, P.C. Architects and Planners January 21, 1998 Mr. Gary Klaphake, Administrator Town ofEstes Park P.O. Box 1200 Estes Park, Colorado 80517 Dear Gary; By submittal of the letter, Thorp Associates, P.C. is indicating that Sinnett Builders, Inc., low bidders on the above referenced project, did in fact submit a properly executed Bid Bond and Certificate of Insurance on January 8, 1998 at the time ofbidding. Therefore, it appears that the Sinnett Builders, Inc. bid of Four Huhdred Thirty-Eight Thousand Three Hundred Seventy-Two Dollars and 00/100 ($438,372.000 was legally tendered and we confirm that it was the lowest submitted General Bid for the Construction of the Estes Park Senior Center Addition and Remodel. We therefore recommend that the Town of Estes Park proceed to contract with Sinnett Builders, Inc. to begin construction on the project as soon u practical. Ifthere are additional questions concerning the bidding process and its outcome, feel free to give meÂ· a call at any time. Â§ingrely, .). u>ovÂ·.~.~ Rc AIA, NCA~ OAA, MAIBC, President T} 4TES, P.C., Architects and Planners Enc.: Sinnett Builders Inc. Bid Bond, Certificate of Insurance, Signed Bid Form, Bid Results 131 Stanley Ave. â€¢ P.O. Box 129 â€¢ Estes Park, CO 80517 â€¢ Local:970.586.9528 â€¢ Fax:970.588.4145 JAN 21 '98 11:14AM THORP ASSOCIATES PC P.2 . I THE AMERICAN INSTITUTE OF ARCHITECTS AM Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we Sinnett Builders, Inc., 2926 E. Mulberry, Fort Colling, CO 80524 IMâ€¢iâ€¢ inmt full namâ€¢ and addiâ€¢$ 0, 128,1 title of Conir, clo,) as Principal, hereinafter called the Principal, and Travelers Casualty and Surety Company, Hartford, CT 06183-9062 IHe,e insert full Marni and addres; or le,al litle of Svf,ty) a corporation duly organized under the laws of the State of Connecticut as Surety, hereinafter called the Surety, are held and firmly bound unto Town of Estes Park, P.O. Box 1200, Estes Park, CO 80517 (Hefe Inse,t full name ind 'ddres, 0, legal till. 01 0.'i,n ;as Obligee, hereinafter called the Obligee, in the sum of Five percent (5%) of the total amount of the bid Oollars ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. : WH ER EAS, the Principal has 5Ubmitted a bid for Estes Park Senior Center Remodel & Addition (Her. inuft full â€¢ime. address and description of project) NOW, THEREFORE, If the Obllgee shall accept the bid of the Principal and the Ptincipal shall enter into a Cont:Â·lict with the Obligee In accordance with the terms of such bid. and give such bond 0, bonds a, may be specified M the bidding or Contract Documents with good and 5ufficlent surety fof the faithful pe,formance of such Contract and for the prompt payment of labof and material furnished in the prosecution thereof, or in the event of the failure of the Principal to eriter such Contract and give such bond or bonds. If the Principal fhall pay to the Obligh the difference not to exceed the pen.,Ity hereof between the amount specified ir, said bid and such larger amount for which the Obligee may In good faith _coMtilict with another party to perform the Work covered by said bid, then this obliplion shall be null and void. otherwise to rea,jn in full force and effect. Signed and seated this 8th day of - Januapr7 19*97 1, \1 - 0-0- I- f VACI k.Â·Pr--f SinnejA uildmf@$/inc. , 4- 1.1.1 / J#down /â€ž .- (5190 (Witness) (Title) â€¢ P"*1- Cljo . Travelers Casualty and Surely Company... ., & 9954 1 ..1 , (51,30 (w>iness) ~ 0&1# i,uirAA 0 -- - Attorney-in-Fact-20#'le, AIA DOCUMENT A310 â€¢ BID BOND â€¢ AIA Â® â€¢ FEBRUARY 1970 ED â€¢ THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D. C. 20006 1 JAN 21 '98 11:14AM THORP ASSOCIATES PC P.3 4 . - TRAVELERS CASUALTY AND SURETY COMPANY Hanford, Connecticut 061824062 POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF ATTORNEY(SHN.FACT KNOW AUMEN BY THESE PRESENTS, THAT TRAVELERS CASUALTY AND SURETY COMPANY, a corporation duly organized under the laws of the State of Connecticut, and having Its principal office in the City of Hartford, County of Hartford, State of Connecticut, hath made, constituted and appointed, and does by these presents make, constitute and appoint Kathryn J. O'Shea, Connie K. Boston, Donald B, Martin, Chris S. Richmond, Scott Thomas, Margaret A. Mels, Darlene KrIngs, Michael O'Shea, William C. Bensler or Kelly T. Ulwiller * * of, Greeley, CO, Its true and lawful Attorney(s)-In-Fact, with full power and authority hereby conferred to sign, execute and acknowledge at any place within the United States, or, if the following line be filled in, within the area there designated , the following Instrument(s): by his/her sole signature and act, any and all bonds, recognizances, contracts of Indemnity, and other writings obligatory In the nature of a bond, recognizance, or conditional undertaking, and any and all consents incident thereto and to bind TRAVELERS CASUALTY AND SURETY COMPANY, thereby as fully and to the same extent u if tile game were signed by the duly authorized officers of TRAVELERS CASUALTY AND SURETY COMPANY, and all the acts of said Attorney(sHn-Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This appointment is made under and by authority of the following Standing Resolutions of said Company, which Resolutions are now In full force and effect: VOTED: That each of the following officers: Chairman, Vice Chairman, President, Any Executive Vice President, Any Group Executive, Any Senior Vice President. Any Vice President, Any Assistant Vice President, Any Secretary, Any Assistant Secretacy, may from Ume to time appoint Resident Vice Presidents, Resident Assistant Secretaries, Attorneys.in. Fad, and Agents to act for and on behalf of the Company and may give any such appointee such authority as his certificate of authority may prescribe to sign with the Company's .name and seal with the Company's seal bonds, recognizances, contracts of Indemnity. and other writings obligatory In the nature of a bond. recognizance, or conditional undertaking, and any of said officers or the Board of Directors may at any time remove any such appointee and revoke the power and authonty given him or her. VOTED:Â· That any bond, recognizance, contract of indemnity, or writing obllgatory in the nature of a bond, recogriizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the Chairman, the Vice Chairman, the President, an Executive Vice President, a Group Executive, a Senior Vice President, a Vice President, an Asskitant Vice President or by a Resident Vice President, pursuant to the power prescribed in the certificate of authority of such Resident Vice President. and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary or by 13 Resident Assistant Secretary, pursuant to the power prescribed in the certificate of authority of such Resident Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys.in-Fact pursuant to the power prescribed In his or their certificate or certificates of authority. This Power of Attorney and Certificate of Authority Is signed and sealed by facsimile under and by authority of the following Standing Resolution voted by the Board of Directors of TRAVELERS CASUALTY AND SURETY COMPANY, which Resolution Is now in full force and offect: VOTED: That the signature of each of the following officers: Chairman, Vice Chairman, President, Any Executive Vice President, Any Group Executive, Any Senior Vice President, Any Vice Pmsident, Any Assistant Vice President, Any Secretary, Any Assistant Secretary, and the seal or the Company may be affixed by facsimile to any power of att,omey or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attomeys.in-Fact for purposes only of executing bonds and underlakings and other writings obllgatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which It Is attached. (OVER) JAN 21 '98 11:15AM THORP ASSOCIATES PC P.4 IN WITNESS WHEREOF, TRAVELERS CASUALTY AND SURETY COMPANY has caused this Instrument to bl, signed by its Senior Vice Presidâ€¢nt, and its corporate seal to be hereto afflxed this 1â€¢ day of July, 1997. TRAVELERS CASUALTY AND SURETY COMPANY STATE OF CONNECTICUT } 38. HaHoM <0~~~ ~*1~ - COUNTY OF HARTFORD 4.,*0' By George W. Thompson Sonior Vice President On this ist day of July, 1997, before me personally came GEORGE W. â„¢OMPSON to me known, who, being by me duly sworn, did depose and say: that he/she is Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY, the corporation desc,lbed In and which executed the above Instrument: that he/she knows the seal of said comciration; that the seal affb<ed to the said Instrument is such corporate seal; and that he/she executed the said instrument on b,half of the corporaUon by authority of his/her office under the Standing Resolutions thereof. floALL C 1Â£ataul:!r commission expires June 30,2001 Notary Public ie C. Tetreault CERTIFICATE 1, the undersigned, Assistant Secretary or TRAVELERS CASUALTY AND SURETY COMPANY, a stock corporation of the State of Connecticut, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority remains In full force and has not been revoked: and furthermore, that the Standing Resolutions of the Board of Directors, as set forth In the Certificate of Authority, are now In force. Signed and Sealed at the Home Office of the Company, in the City of Hartford, State of Connecticut. Dated tms 8th day of January ,19 97. 1 ' f HART,Q,0.1 :1 By:~~ Rose Gonsoutin Mi....5, Assistant Secretary . 8,1022Â·F (M) *00) 6 JAN 21 '98 P.P.5 . : DEC ji 'Or ue'l; ~j,5,~~JIPS,;222(,IET<S, Pc BID FORM FOR GENERAL CONTRACT Este, Park Smlor Cint,r Addition and Rcmodeling P# 95-10 220 Fourth Street B.te: Park Colorado, 80317 Contractor_ Sinnett Builders, Inc. PATE OFBIDOPENING 1/8/98 @ 2:00 pm M!!I To: Town of Bit= Park, Colormdo THE UNDERSIGNED. having examined the Drawings, SpeciZcations and relatcd docummts. 111@ Ditâ€¢ of th= propo,ed Work being fainiliar with all of tho condition, relating w the colutructida of rho propogad Project, inglu:Uog the availability of materials and labor, hereby propose to hmish 811 labor, msterials, services, fbel, â€¢quip:twn!, and appliauss requind in connection with or incidental to thÂ© Gon,truction of tho above referenced Project in :trict conforme= with the Drâ€¢wings and Speclfications br the sum of: 1.Imm: FkÂ¥- 14"1 -1-kij, *766-rhm,Al -1-hrit Dollus 0-4 83, 341 0 00 - 1 )<- flic Undmi r-prmddes the following *Gparate cot breakdowns ca the Projoct in an dort to 85:10 010 Chvnor in ropiewing ir=n casts in rolation zo total Base Bid. Bue Bid indicated above will not bc accepted without following sub- coots breakdown: (Notâ€¢ th: Total shall eq,al the Cantract Amount. Coâ€¢t Breakdowns will not bc mquired to be filled out at Bid Opening but wiI] be required pnor to Contraot Approv,1.) UnasION AMOUNT Hieur,0 Qul,L- e mV_1 - GENERAL CONDnIONI 1,1Â¥ 4 - alig m DEMOLTTION WORK - - mv 4. MASONRY DIV3 -METALS DIV 6 -WOOD AND PLASTIC DIV 7 - RiERMAL AND MOIST. PROTECT. DiiS - DOORS AMI)_~NDOWS .. Div 9 -FINISHES - DiV 10 -SPECIALTIES m9-Tr:-REERiNICAL - -*.- UIÂ¥ 16 -ELECTRICAL - IgrALS - PEDUCILYÂ£ ALTERNATES TO BE DEDUCTED FROMBASEBIU,-ALL. INDIVIDUALLY. ON. NONE. pIVISION 2 - SELECTIVE DEMOIATION Provido a Separate Cost Deduct to dclete all dcmction *Ad refinish in the bas=nent except al nquired for naw plumbing DE o.jcr -2*-MihgfTTLMsad Swt.. AUNLS J -11~<,1 /-1?rt DollardS 1 0Â£725'. c. 0 ) d 0190 + 69, w . - I2ISIONA=MAigNEX Provide a Separate Cost Doduct fbrtho cost ofth: unsh enclosure shown vid detailed on Sheet Aâ€¢10. TZ>EÂ£DJ C.1 FAr-1-hovE,0,4 61)61 Ao,4..A EbU~dclbwc+9,o~-Daind 4850.00 , DIVISION 6 - WQOD AELASI[Q Provide a Separate Cost Deduct for the redwood degk, stair and Amp onthe east and,outhside@ of the building. ah, /DEDUCE --FE-vrlÂ·eLA vs J kru .Illy,1,~j _Ch, ,[oll M; 9 6-egllarifs 14,30*LCD 1 DIVISION 7 - THERMAL & MOISTUREPROTECTION Provide a Soparate Cost Deduct to Bubidtutc Timgo, Herit40 II 200 lbs/mquam in licu of Tarnco, Heritage U, 300 1~quu@. 694 NuALJ--Ow>,lv- 010)6*,1 +9,/rr--it#&Xtra bo 000 - -' 0 Revlned 00400.1 JAN 21 '98 11:16AM THORP ASSOCIATES PC P.6 DIVISION 7 - THERMAL & MOISTIJAE PROTECTION( Continued) Provide a Separate Cost Deduct to provide vinyl sheet flooring with 3/8" plywood underlayment Azrock Series, 8000 inlaid commercial vinyl flooring, .085 thick wid 4" resilient base in lieu of all floors called out to be seamless eporÂ· ax"46*560 -11-504 1-14 441Â£ 14164 e M ots- Dollanfl. - 2 030 Â· or, 1 ill. DeDder Provide a Separate Cost Deduct to provide cpoxy paint in licu ofall walls calling for'TRP" fiberglass reinforced wa*~ panel system DEDUCT Two -T'Gusad Sw L.~ 11v ni"J 1:*-4-v]91>r Dollars (S 42744.00 DIVISION 8 - DOORS & WINDOWS dillnvs 4.- /) Dy-- - 66/ Provide a Separate Cost Dcduct to provide flush solid core oak veneer doors a, the interior in licu of oak veneer patz~ doors. e DEDder 052 l'Ensul <;tilv E;*A- dollnkr, 4 Â°9,0.0.*- Dollars CS bÂ®es.(30 1 . U Provide a Separate Cost Deduct to provide primed and painted exterior windows and doors in lieu of clad. n.v , 41 .1-1 -FA, 4 ollon 01 DE DUCT i h .. Dollars (S 490. M . ) ~ Provide a Separate Cost Deduce to delete exterior atrium Doon # 113.1, #113.2, and #114.2 and ADD back three (3) Type 'F' window:, and ext#rior Enisk *s reg ' v EDU CT OnÂ£-Tbvs.J 'Fijk bluvu~~ 114rL~' jaILn ,294-Dellars CS /â‚¬30Â·cÂ° 2 ~ DIMISION_10,SPECIALrrIES Provide.a S dot 46!0 extinguisbprs. D â‚¬Du cr ) 1 c,gY'Â©21#1 11 6 1 1 AN) t- 914 - Dollar: (S flo.00 Provide a Secarate Cod Deduct to delet4 ?11 toilet agcessories, 54 PEIÂ»Cr 0*%-ThouS. dwJ St,/e., H.,AÂ¢1.*vol -Tk wip- RIA~| Il,r-5 #(106-Dbllars (S 1703.00 ) ~ If awarded a contract for this Project, Undersigned agrees to provide, within seven (7) days of Contract signing, a COMPLETE list of Sub-Contractors worid!,g ~11 the Project. However, by submitting this Bid Fong the Undersigned~ agrees, at this time, to employ tbe following mHor Sub.contractors: - Masonry: b\Al e M asob r 1 . Rough Carpe~y., Sl nne:1\ Tbollcli,a ~1~'All|Zos CA+-p&Â·Avr HVAC: A ,Â£ Corn-for-1- . Plumbing: -Plor.'hiv~ terv,ic.9 . Electrical: A'idA-- wewY Elu-4-rl c. If a Notice to Proceed is received withinthirty (30) days after date ofthis Proposal, the Uddersigned will substanâ‚¬ally ~- complete tho WoIk within 1S1 calendar days. The Undersigned acknowledges receipt of Addenda 1 & 2 â€¢ 8 (4.r;J) Thc Undersigned recognizes the Owner'a right to waive informalities in the bidding and to accept or rejo:t any or all Bids. Upon receipt of Notice of Award, the Undersigned agrees to execute a fo,;d~ontra,*G~ho Wolic witllin *even (7) ~ days of receipt of such notice. 1 Company / S*Anett dersj Inc. / SEAL By_ ~1*~~~~- Pre dent ~ ATTEST 012) 2 4.U- Dau January 8, 1998 END OF BID FORM ~ 00400-2 98 11:17AM THORP ASSOCIATES PC P.7 ' BJ + njon 07 ~ -4 -32-3 ~ o R 50 rh gi B 4 0 4 4 + lo 2 Itt \ J 0 6 5- ON W- 'i r N >j \3 ..... --/ 1 A -ill ca m \1 illi 11 il it C n egmas 18 k 21 -+ â‚¬ U~ : - LA- 1- t. yu - 01 h. - 0 - ...... f kil ali l n Â§- 8 BB1 90 ti 26 M. 8 663 2Jj A n + 8- P â‚¬ Qj 'N U 0 + Joil C. %8 41 1 , 1 \ IillI(i 9 it R *t- =r & 4-td R la + e 41 i v 7. 0 1- p N 01 h (S) r 00 39\\ -.0.- fÂ© -I-- 38 * i , it ' ' , b.i 1 1 i 0 9 2 9 * 2-1 8 9 8\\ u. 4 ir N 8 Â» 13 1 6 A- â‚¬â‚¬12 i -Nt-' i g 21- 1 li 11 1 \ (i l 8 y .. A ' 0 0 1~n Â« M . 0 f & 7 f~ b P W r.- 01\ - 06 \IN 0 ~ 0-1 lf\ r_ rE F. f \ 1 LA 1 l1l4 1.l 1 m a ! =ugge:g.ggEmeggg 7, 12 2 2 m 0 01 2, 0 00 2% miz~,le .E = 9 -1 002 00Â© -1 - N . gl @N EM ~ U 5% al U H h 11%1 ~E~ ~~~=i~~ 1~~ ~t ~a ~ip ~~ n STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS 02=k 1313 Sherman Street, Suite 323 Denver, Colorado 80203 Phone: (303) 866-2771 FAX: (303) 866-2251 -1876- TDD: (303) 866-5300 ~~*7-287:71%~ R(~Rorner JAN 1 8 1998 Governor larry Kallenberger January 14,1998 ADMIN. DEPT. Executive Director Mr. Gary Klaphake, Town Administrator Town of Este Park P.O. Box 1200 Estes Park, CO 80517 RE: CDGB 97-725 / Estes Park Senior Center Renovation Environmental Review Approval Letter for Release of Funds for Exempt & Non-Exempt Activities Dear Gary: The "Combined Notice", the completed environmental review, and other required supplemental documentation for the activity listed below in the Town's CDBG project were received by the Department on November 5, 1997. Activity Maximum Amount Senior Center Renovation (3) $100,000 No objections to the Release of Funds or to the Certification were received by the Department during the required comment period which, published concurrently, began October 20, 1997 and ended November 20, 1997. Therefore, the environmental grant conditions contained in your CDBG contract for this activity have thus been met. Funds for this activity may be obligated or utilized as of November 22, 1997. This Release of Funds does, however, apply only to the activity listed above. Any other activities which are part of this grant which require a Release of Funds must have a separate written release. To request payment for immediate cash requirements for the activity listed above, please complete and submit a Request for Advance or Reimbursement form directly to Ms. Mary Cornish, Department of Local Affairs, 1313 Sherman Street, Room 323, Denver, CO. If you have any questions, please do not hesitate to contact me at 866-3573. Sincerely, ~ 61 - ,/ Uulux.UU Bill Verbeten Program Specialist CC: Bonnie Kugler Don Sandoval, DIA Field Rep. Zfli:,as/85