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HomeMy WebLinkAboutPACKET Town Board Study Session 1997-11-18¢h - MEETING NOTICE TOWN BOARD 1998 Pay Plan Study Session November 18, 1997 9:00 a.m. to 10:00 a.m. Purpose: Review proposed 1998 Pay Plan. Agenda: 1. Review proposed 1998 Pay Plan. 2. Adjourn TOWN OF ESTES PARK i (1) r -4 4 2232 Dia-,h,£,&,1-i.-- .,•et-'~ ~©71···~,*,-,-3\ ~tfAIt:R~ww'. . lf,i 'r 21 - ' /,1-4. {/ '1.4 Date: November 14, 1997 To: Honorable Mayor Dekker Town Board of Trustees Gary Klaph a~Z'~57 From: Rich Widmer - Subject: 1998 Pay p!@Fr~ 1. MERIT PAY In January 1996, Town staff began ' implementation of a new Employee Development Plan/Performance Review system. After using the new system for almost two years, we are convinced it is preferable to non-merit based approaches. In January of this year, performance goals were set for all employees. Progress toward achievement of these goals was reviewed with the employees in June and July. Additional review was held as necessary. During December, all employees will receive the annual Performance Review portion of the Employee Development Plan, which includes a review of goal achievement and performance in twelve areas. It is our recommendation that all salary increases for 1998 be merit-based, with all employees eligible for up to a 5% increase based on performance. The "framework" for merit awards will be 0% for a "Below Standard" rating, 2% for a "Standard" rating, and 2 - 5% for "Above Standard." The Assistant Town Administrator will review the departments' recommendations to assure that raises are based on individual achievement. Past experience has shown the departments are doing a good job with this new approach to pay for performance. 2 SALARY ADJUSTMENTS a) Police: Each year we review our Pay Plan against data on all other cities and towns in Colorado provided by the Municipal League. Our review this year indicates that some pay adjustments need to be made for police officers to bring them more into line with the market. A Town Board committee of (970) 586-5331 • RO. BOX 1200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517 • FAX (970) 586-6909 . Town of Estes Park Estes Park, Colorado 80517 Mayor Dekker and Trustees Marshall and Baudek met during July and reviewed the police pay data. The recommendation of the committee was to grant all sworn officers except the police chief a 5% increase effective with the first pay period in 1998. b) Others: Our review of CML data also has shown that two positions need to be adjusted to reflect changing job descriptions. Cost of these adjustments would amount to about 0.2% of payroll. c) Seasonal Pay: 1997 was an extremely difficult year to hire and retain seasonal employees, a pattern that seems to get worse each year. An employee team of representatives from all departments using seasonal employees was formed, and after reviewing CML data and other information has the following recommendations: 1) Raise minimum pay from $6.50 to $7.50 per hour. 2) Pay $400 "signing bonus" with first check, on the condition the employee stays at least 10 weeks. If the employee quits before 10 weeks, the $400 would be taken out of their last check. 3) Raise minimum pay to $8.25 after an employee has worked 10 weeks. 4) Retain the $0.50 per hour increase for returning workers. 5) Change police summer officer pay to be identical to above. 6) Pool hiring efforts by advertising together and using one pool of applicants to select employees. This will avoid duplication and increase emciency. Estimated cost of this change would amount to approximately 0.6% of payroll. Total amount budgeted for all pay related increases explained above is approximately 6.7%; however, past history of using the merit system indicates the final number will be closer to 5.7%