The URL can be used to link to this page

Home My WebLink AboutPACKET Town Board 1997-08-12, Prepared 8/7/97 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, August 12, 1997 7:30 p.m. AGENDA PUBLIC COMMENT To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to ' Town af fairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board Minutes dated July 22, 1997, and Special Meeting dated August 4, 1997. 2. Bills. 3. Committee Minutes: A. Public Works, July 24, 1997 B. Community Development, August 7, 1997. C. Board of Adjustment, August 5, 1997 (acknowledgment only.) D. Nytes Replat of a Portion of Lot 37, White Meadow View Place Addition, Steve R. & Barbara J. Nytes/Applicant - Continue to September 9, 1997. ACTION ITEMS: 1. EPPD Mission Statement - Approval (Continued from July 22, 1997). 2. Ordinance #11-97 Pertaining to Open Burning. 3. 1-Ton Snowplow - Burt Chevrolet Bid. 4. .RMC Scope of Services for Big Horn Drive Water Line. 5. Southern Interconnect Project - Cost-Participation Agreement. 6. Spur Lane Water Line Extension Agreement. 1 7. Resolution #7 -97 - Sidewalk Sale Days. 8. Town Administrator's Report: A. CIRSA & Workers Comp Insurance Report - Ass't. Administrator Widmer. B. Stanley Hall Update. 2 1, Town of Estes Park, Larimer County, Colorado, .. *ugust 4 . .. 19.97 . Minutes of a.. 4Ppqi#l. . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . .4. . . day of . . .August. . , *, A. D., 19. Q.7. at regular meeting hour. Meeting called to order by Mayor . . , . . Rebgr,t =L, pgkker , ~ * ~ , ~ ~ , , Present: Mayor Robert L. Dekker Trustees: George J. Hix i Mayor Pro Tem Susan L. Doylen William J. Marshall i John Baudek Also Present: , Deputy Clerk Kuehl Absent: Trustee Barker Trustee Pauley Town Administrator Klaphake Mayor Dekker called the meeting to order at 8:00 a.m. 1. Special Event Liquor License Permit filed by Lions Club. This is the third annual Brewfest to be held at the Estes Park Brewery on August 16, 1997. Mayor Dekker noted the application contains no changes from previous years, and the application is in order. It was moved and seconded (Doylen- Baudek) the Special Event Permit be approved, and it passed unanimously. : Mayor Dekker adjourned the meeting at 8:03 a.m. Mayor Deputy Town Clerk July 22 97 Town of Estes Park, Larimer County, Colorado, ........ . ., 19. . . Regular Minutes of a.. .... . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in 97 said Town of Estes Park on tbeAd . 22n.d. day o fr..,.â€ž .. at regular meeting hour. Meeting called to order by Mayor . . . . ,Rgber.t .L.. .De]*gr, , Pregent: Mayor Robert L. Dekker Trustees: Susan L. Doylen, Mayor ProTem John Baudek, George J. Hix, William J. Marshall, Gary F. Klaphake, J. Donald Pauley Also Present: Town Administrator Vickie O'Connor, Town Clerk Jeff Barker, Trustee Absent: Roger Clark, Ass't. Town Attorney Mayor Dekker called the meeting to order at 7:33 p.m. PUBLIC COMMENT Louis O'Riordan commented on food tax refund statistics; School District salaries (certain employees earning between $70- 90,000/yr.); property taxes relative to the advertising budget; adding that the food tax petition eliminating the Town's 4% sales tax on food may again be circulated. Patrick Cipolla suggested closing the roadway from the Hwy. 34/36 Intersection, up Elkhorn Ave., and south on Moraine Ave. to the Trail Gazette to automobile traffic--thus resulting in a pedestrian mall. Mr. Cipolla believes this change would be a win/win situation. Staff reported that discussions have been held with the Chamber of Commerce pertaining to potential expansion of Christmas promotions that would utilize a portion of Elkhorn Ave. as the venue, and Beaver Point businesses have expressed their concern with any proposal closing the connection through Town out to Beaver Point and the YMCA. CONSENT CALENDAR: 1. Town Board Minutes dated July 9, 1997. 2. Bills. 3. Committee Minutes: A. Light & Power, July 10, 1997 B. Public Safety, July 17, 1997. C. Planning Commission, July 15, 1997 (acknowledgment only). It was moved and seconded (Hix/Doylen) the consent calendar be approved,,and it passed unanimously. ACTION ITEMS: 1. Comprehensive Annual Financial Report - Presentation. Finance Officer Vavra & Steve Jackson/Boudreaux & Jackson, Board of Trustees - July 22, 1997 - Page 2 CPA's provided a slide presentation highlighting the 1996 Audit Report, including graphs of 1996 Revenues and Other Sources of Funds, and 1996 Expenditures. A Combined Balance Sheet listing all fund types and account groups was reviewed. Patrick Cipolla questioned why the report could not list a beginning and ending format which would be easier to follow. Mr. Jackson clarified that the report is prepared according to standards of governmental accounting. Mayor Dekker commended Officer Vavra and Mr. Jackson. The 1996 Comprehensive Annual Financial Report was accepted by reference thereto. Mayor Dekker presented a plague acknowledging the firm's work for the past 17 years. 2. Trenching Contract with COMSCO for Highway 7 Electric Underground Crossings - Approval. Light & Power Director Matzke reviewed the contract for trenching underground crossings related to the Hwy. 7 Project. COMSCO was the low bidder with $24,300, and the price could be less if rock sawing is not required. Staff requested an additional 10% contingency be included with contract approval. It was moved and seconded (Hix/Pauley) the Contract with COMSCo in the amount of $24,300 be accepted, and that a 10% contingency for a total budget expenditure of $26,730 be approved, and it passed unanimously. 3. Nytes Replat of a Portion of Lot 37, White Meadow View Place Addition. Steve R. & Barbara J. Nytes/Applicant. It was moved and seconded (Doylen/Hix) this item be continued to August 12, 1997, and it passed unanimously. 4. New 3.2% Retail Beer License Application, On & Off Premise, filed bv Tiny Town Texaco. Inc.. dba TINY TOWN 1 STOP. 860 Moraine Ave. Mayor Dekker opened the public hearing, and Clerk O'Connor reviewed the application. Jeffrey Larson, Attorney representing the owner, presented the application, stating that at this time, there are no plans for on-premise consumption, and introduced the following: Gary Mitchell (co-owner in a family corporation comprised of parents and siblings); a new convenience store where some food service restaurants have been added; he has reviewed the Beer Code and covered sales to minors (will have on-going training from Attorney Larson); he has received numerous requests for beer and desires to offer such for sale; employs approximately 30 people of which only two employees will be selling the 3.2% beer; beer sales will take place at the convenience store counter only; and he desires a family atmosphere. Max Scott, President/Oedipus, Inc. (an opinion survey company) whose firm conducted an official survey of residents both in favor of, and in opposition to, the license. Survey results found that 266 persons were in favor, with 55 persons opposed, resulting in approximately 80% in favor of this license; a split survey was utilized-- those for and opposed. The petitions (4) were made a part of the record of these proceedings. Staff commented that other municipalities are requiring licensees (convenience stores) to "card everybody." Attorney Larson responded. David & Chris Denning, adult inhabitants speaking in favor of the license noted their complete confidence in Mitchell's operation and that their two sons are employed by Tiny Town. A question and answer period followed, specifically pertaining to on-premise consumption; the potential addition of a patio on the south side which would necessiate a modification of premises request and review by the Town Board of Trustees - July 22, 1997 - Page 3 Board; the Applicant's desire for the most expansive 3.2% Retail Beer License (on and off premise) which will improve business, marketability of the business, and value of the business. The drawing of the premises, as submitted, is to be modified to strictly outline the existing structure. Trustee comments were as follows: Baudek will not vote for on- premise consumption; Pauley it is the responsibility of the licensee to ensure laws are enforced, otherwise the license will be lost. Hix agreed with Pauley. Marshall agreed with Pauley, adding that not only the license but the business itself could be lost for failure to comply with the Beer Code. There being no further testimony, Mayor Dekker declared the public hearing closed. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood, and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Hix/Marshall) the New 3.2% Retail Beer License Application, On & Off Premise, filed by Tiny Town Texaco, Inc., dba TINY TOWN 1 STOP, be approved. Trustee Doylen questioned whether a condition that everyone be carded could be attached. Staff and Mr. Larson responded that the State Beer Code addressed selling to minors, and such a condition could not be attached. The motion passed with Trustee Baudek voting "No." 5. Special Event Permit filed bv the American Legion Post #119. 850 N. St. Vrain - Approval. The Application is for an event scheduled August 23, 1997 from 8:00 a.m. - 12:00 Midnight. It was moved and seconded (Pauley/Marshall) the Special Event Permit for the American Legion Post #119 be approved, and it passed unanimously. 6. Estes Park Senior Center Renovation Proiect - Presentation of Proposed Budget. Administrator Klaphake presented a copy of the proposed budget of $389,800 which contains grants from Coors, Temple Buell, Gates, Shoup, King, and El Pomar. Senior Center Representatives are attempting to reduce the overall cost/sq. ft. Administrator Klaphake reviewed options for consideration; however, due to time constraints relative to a $100,000 grant offer, submittal of a proposed budget is of the utmost importance. An amended budget may be forthcoming. Don Tebow, President/Senior Center stated the Center does not intend to stop seeking/obtaining additional funding until this project is completed. It was moved and seconded (Hix/Baudek) the budget in the amount of $389,800 be approved, and it passed unanimously. Trustee Marshall announced a fund-raising Plant Sale at Judy's Flowers July 26 and 27. 7. EPPD Mission Statement - Approval - Police Chief Repola reviewed the process, representatives, and data utilized in drafting the Mission Statement. The Public Safety Committee recommended approval, as amended (portion of the "Values") . The Statement was read aloud. As the Board of Trustees did not have ample time to review the Mission Statement, it will be considered August 12, 1997. 8. Town Administrator's Report. None 9. Administrator Klaphake requested an Executive Session to discuss Personnel Issues. It was moved and seconded Board of Trustees - July 22, 1997 - Page 4 (Hix/Marshall) the Board enter Executive Session for reasons as stated, and it passed unanimously. Mr. O'Riordan commented in favor of the Senior Center, expressed concern with the potential closure of Crossroads, and suggested the food tax refund total budget be increased by $100,000. There being no further business, Mayor Dekker adjourned the meeting at 9:20 p.m. to Executive Session. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk BRADFORIPU~LISHINGCO. RECORD OF PROCEEDINGS Public Works Committee July 24, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: Chairman Doylen, Trustee Hix Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Const. Manager Sievers, Ass't. Street Supt. Johnson, Clerk O'Connor Absent: Trustee Barker Chairman Doylen called the meeting to order at 8:00 a.m. and announced the Agenda sequence would be amended to allow a "consent format" for Items 8 through 12 listed below. Administrator Klaphake reviewed each item, and the Committee recommends approval of Items #8 through 12 as presented. 1. STREET DEPARTMENT 1-TON SNOWPLOW - AUTHORIZATION TO PURCHASE. In a memorandum dated July 23, 1997, Fleet Manager Shanafelt ' reported on the following bids: Burt Chevrolet $38,840.41 Rains Motor Co. 38,746.00 Transwest Trucks 39,900.00 Hajek Chevrolet 40,477.00 Fogle GMC No response The budgeted amount is $46,000. Ass't. Johnson explained that employees tested a Ford truck owned by the YMCA and this vehicle, as well as other makes and models, did not meet job and/or driver requirements. The Chevrolet was stronger structurally, and had the necessary power. He also confirmed the specifications were written for a competitive bid. Rains Motor Co. did not meet 6 specs. The Committee recommends accepting the Burt Chevrolet bid -in the amount of $38,840.41. 2. BIG HORN DRIVE WATER LINE - APPROVAL OF SCOPE OF SERVICES AND BIDDING PROCEDURE. Director Linnane reported that approximately 700' of steel 8" water main will be replaced with a 12" line at the upper portion of Big Horn Dr. This site is a maintenance problem area. RMC has submitted a scope of services in the amount of $7,270. Total construction cost, including repairing the road, is estimated at $51,400. In addition, staff is negotiating with Kearney & Co. to reach an acceptable unit price, that matches or is comparable to the 1996 unit price. If negotiations are not successful, this project would be bid out with the results being returned to the Committee for additional review. The Committee recommends approval of RMC's Scope of Services in the amount of $7,270, authorizing staff to continue negotiations with Kearney for the unit pricing. Should negotiations fail, staff is authorized to solicit bids. Staff was directed to contact other utility agencies to determine whether there is mutual gain in performing any of their work in this area during the same construction period. BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 2 3. SOUTHERN INTERCONNECT PROJECT (BLUEBELL DR.) - AUTHORIZATION TO ENTER INTO COST-PARTICIPATION AGREEMENT. RMC, on behalf Of Jerry Solomon/Prospect highlands Subdivision, is requesting cost participation from the Town on construction of a water line that would interconnect the Marys Lake Water Treatment Facility pressure zone into the Prospect Estates and Peak View areas. Approval would allow for improved water flow in the area, elimination of pumping costs and pressure loss in the water system during pump operation, and better system operation. The level of Town participation is proposed at 84% of the construction cost based upon the conclusion that the Prospect Estates water system has existing benefits which offset the benefits of the new 8" water main extension. The developer would provide 16% of the construction cost, obtain an easement across the Watson property, and design and construction-related engineering services. Staff time would be minimal; benefits well exceed the expense. Director Linnane added that during peak periods, the water system cannot keep up with demand; with the interconnect, water pressure could be increased, the existing pump station and tank would be abandoned; affected residents would be removed, from the pump rate; and fire protection to the east would be increased. The cost estimate for 1,000 1.f. is $55,000 of which $47,000 would be paid by the Water Dept. Although this project is not budgeted, it could be funded from excesses in the Hwy. 7 fund. The project is a significant portion of the Water Master Plan, and staff time would be minimal, thus staff is in favor or proceeding. Construction will cross the Watson property and Mr. Watson will not be required to share in the cost of the new water line. If Mr. Watson desires to obtain Town water, he could do so by purchasing a water tap. The Committee recommends approval of the Agreement. 4. SPUR LANE WATER LINE EXTENSION AGREEMENT (Revised) - APPROVAL. Director Linnane reported that the Committee previously approved oversizing of the Spur Lane water line, plus reimbursement for the second party, consisting of five property owners (Dersham, Sishler, Friehe, Donhowe, and Sully). The Second Party is now seeking approval for reimbursement from potential private property owners desiring to connect to the new line in the amount of $2,834.50/ea. (adjacent five lots, not originally included in the Second Party extension). The term of the Agreement is for twenty years. The Committee recommends approval of the Revised Agreement as presented. 5. AUGMENTATION PLAN - NEGOTIATIONS & SETTLEMENT OF SCOPE OF SERVICES. The RMC Water Rights Group in Longmont submitted a total project estimate of $23,600. Staff explained that the Augmentation Plan is now in the Court system, and deadlines have been met. There were five oppositions (NCWCD, State & County Water Courts, NPS, and the Big Thompson Water User Group), and all were considered standard as they were merely seeking additional information. The Scope of Services includes engineering work to satisfy all the objectors and BRADFORD PUMLISHING Co. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 3 to obtain stipulations from them, prima facie trial in Water Court should that be recommended by the attorney or water judge. Staff's goal is to obtain a decree approved by the Water Court late this year or early next year. If the estimate is greater than $23,600 it will be returned to Committee for further consideration. The Committee recommends approval of the Scope of Services Estimate of $23,600 submitted by RMC. There is no legal component added at this time. 6. HWY. 7 WATER MAIN PROJECT - APPROVAL OF FINAL CHANGE ORDER. Staff summarized the change orders, reporting on the following costs of $1,110, $8,500, and $1,615.04 for a total change order cost of $37,629.86. The Town's portion is $11,633.94 and CDOT's portion is $25,995.92. Staff anticipates these are the final change orders for this project. The Committee recommends approval of the Change Orders. 7. BLUEBELL DRIVE WATER MAIN PROJECT - APPROVAL OF CHANGE ORDER. . A change order in the amount of $1,729.00 for extra fittings used on this project was reviewed. This is the first change order, and staff expects an additional change for repair of the gravel road ($3, 5001). The committee recommends approval of the Change Order in the amount of $1,729 submitted by Kearney & Sons Excavating. The total contract amount is now $81,166.00. 8. STREET IMPROVEMENT PROJECT - APPROVAL TO BID OVERLAY PORTION. The 1997 Budget contains $200,000 for the rehabilitation of streets throughout the Town. Expenditures to date are: Slurry Seal $40,604 Chip Seal 21,549 Misc. Projects 11,196 Castle Mtn. Rd./Hwy. 34 Rock 42,400 The remaining balance is $84,251, and, providing the improvements do not exceed this balance, staff is requesting authorization to bid the project. See Consent Items on Page 1 for action. 9. IVY & ROCKWELL STREET BRIDGES/REHABILITATION PROJECTS - APPROVAL TO SOLICIT BIDS. The Budget contains $200,000 for the rehab of Ivy and Rockwell Street Bridges. This is a federal grant project, administered by CDOT and reimbursed at 80%. To date, $33, 500 has been expended (RMC $28,500 for design & construction engineering, and $5,000 for CDOT's management). Following completion of the detailed planning and design stages set forth by CDOT, staff is requesting to the bid the project, award the contract, and construct the improvements if work does not exceed the remaining balance of $166,500. See Consent Items on Page 1 for action. ~RADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 4 10. ST. VRAIN AVENUE SIDEWALK PROJECT - RETROACTIVE APPROVAL. Staff reported that Cornerstone Concrete replaced approximately 1,000 sq. ft. of sidewalk along Hwy. 36 at a cost of $15,000 (budget). Administrator Klaphake authorized this expenditure and also the expenditure of an additional $7,500 to complete this project up to the Hwy. 36 Bridge. The Committee approved the original expenditure and the additional expenditures. See Consent Items on Page 1 -for action. 11. FIFTH STREET "DEAD END" ROAD PROJECT - APPROVAL TO SOLICIT PRICE & PROCEED. Fifth Street, at Manford Avenue, Will be closed in conjunction with the signalization of Manford Ave. This closure was previously discussed and approved at the April 27, 1995 Committee meeting. The Town budgeted $10,000 and construction will be limited to this amount. See Consent Items on Page 1 for action. 12. MANFORD AVENUE "NO PARKING" SIGNS ADJACENT TO FAIRGROUNDS - APPROVAL TO REMOVE. There are "no parking" signs along the south side of the fairgrounds on Manford Ave. and staff requested they be removed as they are not being enforced. See Consent Items on Page 1 for action. 13. BRODIE AVENUE CONCRETE CURB & GUTTER - RETROACTIVE APPROVAL OF PRIVATE COST-SHARING PROJECT. Staff reported that the Elk Ridge Subdivision developer exceeded Town standards by agreeing to install concrete curb and gutter and sidewalk in lieu of asphalt within the limits of the subdivision. The developer agreed to contribute $5,000 toward concrete curb and gutter along Brodie Ave., west to Fish Creek, and the Town would expend $8,200. Director Linnane explained the benefits of concrete in lieu of asphalt, adding that in the future, staff Will be recommending concrete for all curb and gutter, and staff desires to change the Town's standards by requiring concrete curb and gutter along all public streets. Drainage was reviewed, and the Committee recommends retroactive approval of the expenditure of $8,200 to share in the cost of concrete curb and gutter. REPORTS. Hwy. 7 Project Schedule: within 2-3 weeks, concrete curb and sidewalk should be installed from the Holiday Inn south to Graves Avenue. Staff anticipates construction will be completed the first of October. Construction Manager Sievers reported that he has received inquiries on several telephone pedestals that appear to be non- functioning. USWest was contacted and they Will begin identifying problem pedestals and hire a contractor to remove them - staff anticipates this work will be completed by October. The Committee commended Manager Sievers in responding to the public, taking the initiative by contacting USWest, and receiving a commitment to correct the situation. Manager Sievers also reported on the Larimer County Task Force on Street Cut Standards. Criteria has been established and a DRAOFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 5 technical writer has been hired to finalize regulations. The Task Force includes Ft. Collins, Berthoud, Windsor, Larimer County, and Estes Park. The end result of the Task Force is the establishment of uniform standards throughout the County. Larimer County has taken the lead in establishing a fee structure which should go into effect October let; staff will be requesting adoption of the new fees and the new standards the first of the year. Additional information will be presented to the Committee in October/November. Meetings will be scheduled with private contractors and utility companies to review criteria and fees. The Committee complimented Manager Sievers for his work on the Task Force. There being no further business, Chairman Doylen adjourned the meeting at 9:05 a.m. GFLA.u Â© 16-1 Vickie O'Connor, CMC/AAE, Town Clerk IRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee August 7, 1997 Committee: Chairman Doylen, Trustees Barker and Marshall Attending: All Also Attending: Ass't. Town Administrator Widmer, Directors Hinze, Kilsdonk, Stamey, Conference Center Director Pickering, Advertising Manager Marsh, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT. 1997 Advertising Report. Overall requests for Visitors Guides are up 3.56%; pure magazine advertising responses are up 11.47%. Incoming 800 calls are down 9%. The Virtual Visitors Guide initial accesses were 50,590, all pages were 170,110, and e-mailed requests for hardcopy guides were 1,728. Manager Marsh reported on the changes to the Fulfillment Program which include reorganization of the fulfillment process and modifications to the Incoming 800. system. The current UPS strike has caused an increase/packet of 14Â¢ through the postal service. A program performance comparison with Grand Junction was reviewed. Grand Junction's budget is similar to the Town's, and they are funded by a lodging tax. Estes Park's visitor counts are higher, and, in staffls opinion, this information confirms the value of the National Park. Their economy is tracking similar to Estes Park, as is most of the west. Conference Center director Pickering added that Grand Junction's occupancy level was down prior to the fire storms last summer. Conference Center Report. The Holiday Inn has completed their renovation project, resulting in 155 newly renovated guest rooms, including public and meeting space. The exterior facades were constructed to match the Center. Their final cost to comply with the Town's partnership agreement was $4.3 Million. The 1998 Bookings were reviewed: there are 24 confirmed conferences and there are more pending. The spring and Fall seasons are extremely strong. Director Pickering commended Fire Chief Dorman and the Colorado Mountain School for their assistance in booking the Wilderness Medical Conference June 9-12. There are nine such conferences held throughout the world, and they are searching for a headquarters. There will be 500 doctors attending this annual event; their relocation to Estes Park was based on the quality of the Center, accommodations, Fire Hall, and swimming pool. This conference will open a new market to the Center. Chief Dorman was also instrumental in booking the 1999 State Firefighters Convention. Local use of the Center is excellent. The recent renovation at The Stanley Hotel is beginning to have a positive impact in the market as well. The Estes Park Conference Center is meeting its goal to create an improved economy, which benefits the entire community. The Center has a good reputation based on the facility and service; repeat bookings are high. BRADFORD PUBLISHING CO, RECORD OF PROCEEDINGS Community Development Committee - August 7, 1997 - Page 2 Concerning other communities, Pueblo has opened their new facility, however, they have not been successful in securing a partnership with a hotel. They did open with four conference bookings, including the Annual CML Conference in 2000. CML's greatest concern in booking their conference in Estes Park is accommodations. Their conference is held in June, and with over 1,000 conferees, Estes Park cannot house them. Director Pickering conducted a room count in 1990, and some new properties have been added to the count. Revision of Phase III Contract with Clarion Associates - Estes Valley Development Code (Comp Plan). In March, 1997, the Board of Trustees authorized a contract, in the amount of $109,442, with clarion to prepare a new Unified Development Code for the Estes Valley. Based on additional discussions with Larimer County and the Consultant, and a revised work program, the contract has increased by $3,093 for a total of $112,535. Staff clarified the summary of tasks which propose a completion of the draft code for the adoption process scheduled for June, 1998. The Committee recommends approval of the budget amendment in the amount of $3,093 and proceed with contract. MUSEUM. Personnel. Michael Lacome, Curator, terminated his employment effective July 25. He is joining the NPS Interpretive Design Center at Harper's Ferry, West Virginia. Director Kilsdonk expects to select a candidate within the next few weeks. The Friends have hired Kristy Vlasic as their assistant; she will manage the Museum Gift Shop, work with the membership chairman and treasurer, and help coordinate volunteers. Current Activities. The Riverside Dance was held July 26 th and approximately $3,000 was raised for the Friends. Th~ Friends held a successful reception July 12 th for the Kenneth Kendal King Foundation for their recent grant award for History Camp (the theme changes every year). Both sessions were filled this year, and staff will discuss the possibility of adding a third session next year with MacGregor Ranch. Education Intern Virginia Lee is at work developing one or more in-school history trunks targeted for the Estes Park Third Grade. The history trunks will be correlated with current state and local district educational standards and the needs of our Third Grade Estes Park Teachers. Larry Carpenter, Friends Board Member, is setting up a volunteer crew to paint the NPS Headquarters Building; the Friends will fund supplies. This project is at the top of the Needs Prioritization list developed by the Friends and Advisory Board Members and staff. Upcoming Event. The Museum will host 601 front range museum volunteers affiliated with the Association of Northern Front Range Museums on August 18th. Director Kilsdonk also reported on web-site comments and research questions-they are receiving more and more responses. BRADFORDPUaLISHINGCO. RECORD OF PROCEEDINGS Community Development Committee - August 7, 1997 - Page 3 SPECIAL EVENTS. Director Hinze requested approval of the Surprise Sale Days event scheduled October 11 and 12, 1997; this will be the sixth year for this event. The Committee recommends approval of the Event as presented. A critique of the events beginning in May was offered: Jazz Fest/Art Walk Weekend (7 th Year) - Barlow's, Mama Rose's and Poppy's sponsor this event which provides high-quality bands. Max Wagner directs the event, and attendance was lower due to inclement weather. Participating galleries were pleased with attendance for the Art Walk. Duck Race (4th Year) - This has always been a successful event; the Rotary elected to eliminate some of the extra events this year. Their focus was on the race itself, wine and cheese party, and entertainment during the day in the Riverside Plaza area. They raised $68,000 for local non-profit organizations. Big Horn Challenge (2nd Year) - Organizers plan to change the route next year to increase safety for participants. A new start/finish location is also being reviewed. Organizers were cooperative and the Police Dept. is enthusiastic with their response to changes. Wool Market (7 th Year) - Commercial vendors and 1lama participation were at maximum; there is a need for fiber education and a place for breeders to promote their animals in our area. Llama and Alpaca attendance increased, and Estes Park should be the largest Llama and Alpaca Show in the world. Workshops held at The Stanley Hotel and they will be returning in 1998. Vendors were pleased with sales. Sheep participation was lower, and organizers hope to specifically promote sheep in 1998. Colorful Quarter Horse Show (12 th Year) - Grown from a 2-day show to a 4-day show by adding Buckskin and Palomino Horses. They signed a one-year contract for 1997, and staff will request a 2-3 year contract in the future. Return is uncertain. Miniature Horse Show C 13th Year) - Down approximately 60 horses due to a Miniature Show in Oklahoma during the same time period; this show will change their dates for 1998-June 24-28. Signed a 2-year contract in 1996. Arabian Horse Show (49 th Year) - Increased to 90 horses; they signed a 2-year contract through 1998. Staff anticipates a significant promotion for their 50th year show in Estes Park. Rooftop Rodeo (71St Year) - Rodeo was excellent; the Rooftop Rodeo Committee worked well and hard to provide this year's rodeo activities. Attendance was down slightly, and larger area rodeos have also experienced a slight decline. This yearls revenue was $72,000. The agreement for the stock contractor has been re- negotiated and the agreement will be presented in the future. Director Hinze expressed her appreciation to BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - August 7, 1997 - Page 4 the Rooftop Rodeo Committee and volunteers; the Parade will be moved to the first day of the Rodeo in 1998. This was the third year for Western Heritage, and as the attendance was poor, the Rooftop Committee has elected to end this particular support event. It was an excellent event, however, the Committee will take a new direction. Copper Penny Hunter-Jumper Show (2nd Year) - Show management has reserved dates for 1998; they work well with the Silver Dollar hunter-Jumper Management. Silver Dollar Hunter-Jumper Show (15 th Year) - All Hunter-Jumper shows have increased across the country. Every stall, 538 of them, were sold for two weeks with a waiting list. This well-managed show added a Grand Prix on each Saturday, each with a $15,000 prize. Attendance on Saturday night was 500 people. This group signed a 3-year contract. Upcoming Events: The Westernaires, August 8 and 9, and the COBRA Barrel Racing Event scheduled for August 16 and 17. This event is free of charge and all were invited to attend. Director Hinze and her staff were commended. There being no further business, Chairman Doylen adjourned the meeting at 9:00 a.m. 6 0-64 11 -61,4 f Vickie O'Connor, CMC/AAE, Town Clerk BRADFOR O PUBLISHING CO. RECORD OF PROCEEDINGS Board of Adjustment August 5, 1997 Board: Chairman Pauley, Members Barker, Baudek, Newsom, Sager Attending: Vice Chairman Sager, Members Barker, Baudek and Newsom Also Attending: Senior Planner Joseph and Secretary Botic Absent: Chairman Pauley Vice Chairman Sager called the meeting to order at 8:00 a.m. MINUTES The minutes of the May 6, 1997 meeting were accepted as presented. LOT 28, BLOCK 3, FALL RIVER ESTATES, 1051 FALL RIVER COLRT - DOUG AND UNDA COOK/APPIACANT - VARIANCE REQUEST FROM SECTION 17.20.040.B.2 OF THE MI JNICIPAL CODE. Applicant is requesting a variance from the river setback of 20' (verbally modified by Paul Kochevar from submitted Petition). Senior Planner Joseph reviewed the Staff Report noting a Development Plan for this property was submitted to Planning Commission in July and Staff recommended the Applicant consider requesting this variance to preserve additional significant trees existing on this site. The site is located across the street from E-Estate single family homes and the existing trees will provide a valuable natural buffer between the neighboring commercial and residential uses, and therefore should be protected. Mr. Joseph stated the required river setback is 30' and Staff is recommending reducing that setback to a minimum of 20' at specific locations as shown on the revised plan as needed to preserve significant riparian vegetation. The majority ofthe steam frontage conforms to the 30' setback requirement, and those locations where the setback is reduced have been planned to produce the desired retention of large trees and significant vegetation along the west edge of the parking. This development is located on the opposite side of the river from Fall River Road and a public pedestrian/bike easement has already been dedicated along the river next to the highway where no development will occur. After the Lawn Lake flood, the river was rechannelized and the proposed building site is now basically level; allowing units closer to the river will not increase the flood hazard. The 100 year flood plain is contained in the river, the proposed units will be in the 500 year flood plain. Staff is recommending approval of the request for a variance from the 30' river setback which will allow the proposed site layout to preserve large spruce trees and other significant riparian vegetation along the west edge of proposed parking. Staff also recommends the Applicant be required to provide new tree and shrub plantings around those buildings which are not set back 30' and the decks off these units must be built as on grade patios as a condition of the variance. Paul Kochevar, Applicanfs representative, submitted a cross section of the proposed request noting the retaining wall would be reduced from 6.3' to 2.3' with the setback of 20'. He stated they intend to save shrubbery as well as trees. Applicant is agreeable to having decks built at grade, however, to allow for handicap access a few decks will be above grade. The owners do have CDOTs permission for two accesses, one will be abandoned. Mr. Kochevar noted that 95% of the trees will be saved. Mr. Joseph identified correspondence received from Mack and Audrey Hunt (1081 Fall River Drive) who have expressed concern for the loss of trees, vegetation and shrubs. Their concerns regarding the placement of the manger's residence was resolved when Mr. Joseph met with them on the site. IRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Board of Adjustment August 5, 1997 Page 2 Member Baudek requested the Applicants acknowledge the flood risk in this area. Stating this variance may be granted without substantial detriment to the public good and without substantially impairing the intent/purpose of this title, it was moved and seconded (Newsom/Barker) the variance, as amended, be approved for Lot 2B, Block 3, Fall River Estates, subject to the following condition, and it passed unanimously. â€¢ Applicant provide new tree and shrub plantings around those buildings which are not set back 30' and decks off these units must be built as on grade patios. REPORTS - none. There being no further business, Vice Chairman Sager adjourned the meeting at 8:22 a.m. LROÂ¢CUL,u /2 . 'gota. 9 Roxanne S. Botic, Recording Secretary ...0/0.0 PU.61'.INGCO. RECORD OF PROCEEDINGS Public Safety Committee - July 17, 1997 - Page 2 Committee recommends the center line be removed for RV spaces in the Municipal Lot as stated above. Mission Statement. The committee reviewed a draft copy of the Mission Statement which was initiated by Ass't. Administrator Widmer, and prepared by Police Dept. personnel, other Town employees, and Community members: The Estes Park Police Department exists to provide exemplary law enforcement services. We are committed to be in partnership with our community; its youth, families and visitors. We are ambassadors to all and maintain a positive work environment for our employees. Stated "Values" are: We Value the Law We Value the People We Serve and Each Other We Value Organizational Excellence We Value Communication We Value our Public Image. Trustee Pauley suggested the statement under "We Value the People We Serve and Each Other" be revised from "We are committed to the community of Estes Park and aim to be worthy of its respect.", to "..aim to be worthy of the authority thev have vested in us." Officers are in agreement with the above, and staff .believes a Mission Statement is important for all employees, particularly new hires. The Committee recommends approval of the Mission Statement, as amended. Quarterly Report. The Committee reviewed the Quarterly Report, and it appears arrests, fire/EMS calls, offenses, and traffic calls are up slightly overall through the second quarter; however, stolen property has decreased from 1996. IRE DEPARTMENT: ire Hydrant Access. Fire Chief Dorman reported that h as n *ced and been informed that some hydrants are bl ed by fenc osts, trees, newspaper boxes, etc. The De . desires a 10' ius for access, and Chief Dorman tioned how this acce could be enforced? Discussio ollowed, with consensus be the public will first e requested to correct affecte areas through the edia. Additional notification coul e placed on t utility bills. In addition, some hydran ay need be raised due to grade. The Dept. is working on pla to color-code hydrants to identify what type of line s is available. 1<unicipal Code Chapter .04.07 - open Burning. Chief Dorman requested clari cation on sa Ordinance relative to whether commercial re pits are all d ( they would most likely be used f recreational purpos . Administrator Klaphake report that the Town Board gran d an exception to the Busine Advocates to allow bond fire in Bend Park as the grou as a paid, full-time attendant, a ,-c':ed fire ring, an they are aware of stringent publ safety concern Staff is concerned with allowing con., cial exemp ' ns. No further action was taken. I elated matters, the State Health Dept. or the Fire Chief n grant open burning permits, and the Chief has the MISSION STATEMENT The Estes Park Police Department exists to provide exemplary law enforcement services. We are committed to be in partnership with our community: its youth, families and visitors. We are ambassadors to all and maintain a positive work environment for our employees. VALUES We Value the Law We protect constitutipnal rights and privileges of all through equal application of the law. We Value the People We Serve and Each Other We are committed to the community of Estes Park and aim to be worthy of the authority they have vested in us. We are concerned, sensitive, and compassionate friends who are humane, open minded, and humble with a sense of proportion and humor. We show enthusiasm and commitment to our colleagues and to the public. We Value Organizational Excellence We accept the responsibility of providing competent and professional services to our community. We are responsive to the needs of our community with innovation, commitment, and confidence, accomplished through training, education and self-evaluation. We are committed to excellence and are positive role models to those whom we serve. We Value Communication We strive to educate our community about emergency services, police procedures and the law. We keep lines of communication open within the department and the community. We Value our Public Image We hold sacFed the trust of all our citizens by being: * Consistent role models + Committed to honor, integrity, and community Reliable problem solvers * Dedicated to fairness and equality. We are proud to be THE ESTES PARK POLICE DEPARTMENT! 1 j lili'olopul.1.MINCCO. RECORD OF PROCEEDINGS Public Safety Committee - July 17, 1997 - Page 2 FIRE DEPARTMENT: *62. Fire Hydrant Access. Fire Chief Dorman reported that he has noticed and been informed that some hydrants are blocked by - fence posts, trees, newspaper boxes, etc. The Dept. desires ' - a 10' radius for access, and Chief Dorman questioned how this access could be enforced? Discussion followed, with consensus being the public will first be requested to correct affected areas through the media. Additional notification could be placed on the utility bills. In addition, some hydrants may need to be raised due to grade. The Dept. is working on a plan to color-code hydrants to identify what type of line size is available. Municipal Code Chapter 8.04.075 - Open Burning. Chief Dorman requested clarification on said Ordinance relative to whether commercial fire pits are allowed (they would most likely be used for recreational purposes). Administrator Klaphake reported that the Town Board granted an exception to the Business Advocates to allow bond fires in Bond Park as the group has a paid, full-time attendant, approved fire ring, and they are aware of stringent public safety concerns. Staff is concerned with allowing commercial exemptions. No further action was taken. - In related matters, the State Health Dept. or the Fire Chief can grant open burning permits, and the Chief has the authority to be more restrictive, plus he can completely prevent all open burning. The Dept. also desires that the flame height on open burning not exceed 41, be attended, and have a water source at the site of the burn. The Committee directed the Town Clerk to arrange for an ordinance amendment addressing the height limit of 4', etc. for consideration by the Town Board. Chief Dorman stated fire danger is very high at this time, and if the need arises for him to cancel all open flames, he would do so with information from Larimer County and RMNP. ~~~~Il*ldi~ghters Conference. Conference planner=..â€¢-~ inspected-=~~~~a._Park to book the State w.//~~M"te~s Conference in 19Jp.~J;nners believe th&~dequate contingent upon having--~ aâ‚¬Â£~ccess to fire hydrants. Approximately 2-4-7/Ii/il972 be in attendance. Staff is working with Confe 12â€¢d/IM'VI#la; Director Pickering on the desired facilill/imp-and the Jund~8B~nce has been confirmed. Stag,C~ on the "good ndr9~ Policy with adjacenld005hss Rains Motor Co. where the bqmllwl is allowed-11/0/Trk their vehicles on the Stanley Park s flpti 2-the -ld//less Is front yard is at times compromised due top- sq00/fil events. . ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8.04.075 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, THE SAME RELATING TO OPEN BURNING WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has determined that it is in the best interest of the Town to amend Chapter 8.04.075 of the Municipal Code of the Town of Estes Park, Colorado. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That Section 8.04.075 of the Municipal Code be amended to read as follows: 8.04.075 Open Burning Prohibited. Except as provided in this section, it is unlawful for any person to burn or allow the burning of any garbage, trash, wastepaper, wood, leaves, waste or any other flammable material on any open premises within the Town unless an open burning permit is first obtained from the Air Quality Control Division of the Colorado Department of Health, or any agency authorized by said department to grant open burning permits. The following sources of open burning are exempted from obtaining an open burning permit: A. Open fires used for the noncommercial cooking of food for human beings. Such open fire shall be attended, at all times, by a responsible person who is at least 18 years of age. Said person shall have available at all times a fire extinguishment method for use in connection with the fire, if needed. The means of extinguishment shall be located at the site of the burn. The flame height on any open burning shall not exceed 4' at any time. Said fire shall be contained in one of the following: 1. Self-contained cooking grill commonly known as a barbecue grill; 2. A built-in barbecue pit; 3. A cooking fire contained in a fire ring of not more than six feet in diameter made of stone or other non-combustible material;- B. Flares to indicate some danger to the public. Section 2. This Ordinance shall take effect and be enforced 30 days after its adoption and publication. ...0/0.0 PWILISHING CO. - RECORD OF PROCEEDINGS Public Works Committee July 24, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: Chairman Doylen, Trustee Hix Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Const. Manager Sievers, Ass't. Street Supt. Johnson, Clerk O'Connor Absent: Trustee Barker Chairman Doylen called the mheting to order at 8:00 a.m. and announced the Agenda sequence would be amended to allow a "consent format" for Items 8 through 12 listed below. Administrator Klaphake reviewed each item, and the Committee recommends approval of Items #8 through 12 as presented. ~~ STREET DEPARTMENT 1-TON SNOWPLOW - AUTHORIZATION TO PURCHASE. In a memorandum dated July 23, 1997, Fleet Manager Shanafelt reported on the following bids: Burt Chevrolet $38,840.41 Rains Motor Co. 38,746.00 Transwest Trucks 39,900.00 Hajek Chevrolet 40,477.00 Fogle GMC No response The budgeted amount is $46,000. Ass't. Johnson explained that employees tested a Ford truck owned by the YMCA and this vehicle, as well as other makes and models, did not meet job and/or driver requirements. The Chevrolet was stronger structurally, and had the necessary power. He also confirmed the specifications were written for a competitive bid. Rains Motor Co. did not meet 6 specs. The Committee recommends accepting the Burt Chevrolet bid in the amount of $38,840.41. 2. BIG HORN DRIVE WATER LINE - APPROVAL OF SCOPE OF SERVICES AND BIDDING PROCEDURE. or Linnane reported that approximately 1 f steel 8" w main will be replaced with a 12" lin the upper portion ig Horn Dr. This site is a ma' enance problem area. RM submitted a scope of ser es in the amount of $7,270. construction cost, ' uding repairing the road, is estima t $51,400. In addition, staff 1 got. ng with Kearney & Co. to 6. ' reach an acceptable rice, that matches or is comparable to the 1996 u ' 'ce. If negotiations are not successful, this proje Woul bid out with the results being returned to t ommittee dditional review. The Committee r mmends approval of Scope of Services in the amou of $7,270, authorizing to continue negotiatio with Kearney for the unit p . Should negotia s fail, staff is authorized to s 't bids. Staff as directed to contact other utility ag . s to de ine whether there is mutual gain in performing of ir work in this area during the same construction per ip â€¢RAD,OMOPUIL,â€¢MINGCO. RECORD OF PROCEEDINGS Public Works Committee July 24, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: Chairman Doylen, Trustee Hix Also Attending: Town Administrator Klaphake, PublicÂ· Works Director Linnane, Water Supt. Goehring, Const. Manager Sievers, Ass't. Street Supt. Johnson, Clerk O'Connor Absent: Trustee Barker Chairman Doylen called the mdeting to order at 8:00 a.m. and announced the Agenda sequence would be amended to allow a "consent format" for Items 8 through 12 listed below. Administrator Klaphake reviewed each item, and the Committee recommends approval of Items #8 through 12 as presented. 1. TREET DEPARTMENT 1-TON SNOWPLOW - AUTHORI TO SE. In a m ndum dated July 23, 1997 , Fle ager Shanafelt reported he following bids: Burt Ch et 8,840.41 Rains Moto 38,746.00 Transwest Tru 39,900.00 Hajek Chevrolet 40,477.00 Fogle GMC No response The budgeted amou s $46,000. 't. Johnson explained that employees ed a Ford truck ed by the YMCA and this vehicle, well as other makes models, did not meet job r driver requirements. Chevrolet . was stronger cturally, and had the necessary r. He also confir the specifications were written for - etitive bid. ins Motor Co. did not meet 6 specs. Committee recommends accepting the Burt Chevrolet bi e amount of $38,840.41. _44_ 2 J< BIG HORN DRIVE WATER LINE - APPROVAL OF SCOPE OF SERVICES AND BIDDING PROCEDURE. Director Linnane reported that approximately 700' of steel 8" water main will be replaced with a 12" line at the upper portion of Big Horn Dr. This site is a maintenance problem area. RMC has submitted a scope of services in the amount of $7,270. Total construction cost, including repairing the road, is estimated at $51,400. In addition, staff is negotiating with Kearney & Co. to ..14'' raach an acceptable unit price, that matches or is comparable to the 1996 unit price. If negotiations are not successful, this project would be bid out with the results being returned to the Committee for additional review. The Committee recommends approval of RMC's Scope of services in the amount of $7,270, authorizing staff to continue negotiations with Kearney for the unit pricing. Should negotiations fail, staff is authorized to solicit bids. Staff was direbted to contact other utility agencies to determine whether there is mutual gain in performing any of their work in this area during the same construction period. ~RAOFOROPUILISMINGCO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 2 SOUTHERN INTERCONNECT PROJECT (BLUEBELL DR.1 - AUTHORIZATION + 5- TO ENTER INTO COST-PARTICIPATION AGREEMENT. 2~ RMC, on behalf of Jerry Solomon/Prospect highlands Subdivision, is Vequesting cost participation from the Town on construction of a water line that would interconnect the Marys Lake Water Treatment Facility pressure zone into the Prospect Estates and Peak View areas. Approval would allow for improved water flow in the area, elimination of pumping costs and pressure loss in the water system during pump operation, and better system operation. The level of Town participation is proposed at 84% of the , construction Cost based upon the conclusion that the Prospect Estates water system has existing benefits which offset the benefits of the new 8" water main extension. The developer would provide 16% of the construction cost, obtain an easement across the Watson property, and design and construction-related engineering services. Staff time would be minimal; benefits well exceed the expense. Director Linnane added that during peak periods, the water system cannot keep up with demand; with the interconnect, water pressure could be increased, the existing pump station and tank would be abandoned; affected residents would be removed from the pump rate; and fire protection to the east would be increased. The cost estimate for 1,000 1.f. is $55,000 of which $47,000 would be paid by the Water Dept. Although this project is not budgeted, it could be funded from excesses in the Hwy. 7 fund. The project . is a significant portion of the Water Master Plan, and staff time would be minimal, thus staff is in favor or proceeding. Construction will cross the Watson property and Mr. Watson will not be required to share in the cost of the new water line. If Mr. Watson desires to obtain Town water, he could do so by purchasing a water tap. The. Committee recommends approval of the Agreement. 4. SPUR LANE WATER LINE EXTENSION AGREEMENT (Revise - ROVAL. Direc innane reported that the Committ previously approved izing of the Spur Lane wa line, plus reimbursemen the second party, c isting of five property owners sham, Sishler, F he, Donhowe, and Sully). The Secon -rty is now eeking approval for reimbursement from p ial vate property owners desiring to connect to line in the amount of $2,834.50/ea. (adjacent five not originally included in the Second Party extens' . term of the Agreement is for twenty years. T ommitte commends approval of ... the Revised Agreement resented. 5. AUGMENTATION PLAN EGOTIATIONS & SETTL OF SCOPE OF SERVICES. The RMC Wat Rights Group in Longmont submitte total project e ate of $23,600. Staff explained th the Augmenta n Plan is now in the Court system, and dead have b met. There were five oppositions (NCWCD, State Coun Water Courts, NPS, and the Big Thompson Water User Gr , and all were considered standard as they were merely ing additional information. The Scope of Services cludes engineering work to satisfy all the objectors and 45. 9mc ROCKY MOUNTAIN CONSULTANTS, INC. 437 South St. Vroin Estes Park, CO 80517 (970) 586-2458 Metro (303) 825-8233 June 19, 1997 Fax (970) 586-2459 Bill Linnane Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Prospect Highlands Subdivision Dear Bi!1: Rocky Mountain Consultants, Inc. (RMC) on behalf of the developer (Jerry Solomon) of Prospect Highlands Subdivision is requesting cost participation from the Town of Estes Park on construction of a water line as shown on the attached drawing. The water line would interconnect the Mary's Lake Water Treatment Facility elevation into the Prospect Estates area. This would allow for improved flow in the area, elimination of pumping costs, elimination of pressure loss in the water system during pump operation and better system operation. The request for participation by the Town for construction cost is based on the conclusion that the Prospect Estates water system has existing benefits which offset the benefits of the new 8 inch water main extension. The level of Town participation is proposed to be 84 % of the construction cost. The percentage was determined by dividing the number of existing lots (which the existing water system can serve) by the total number of lots after development of the Prospect Highlands Subdivision. Number of existing Lots = 97 Number of Lots in Prospect Highlands = 18 Total Lots = 115 Town participation = 97 = 84.3 % use 84 % 115 For their part the developer will provide for the following: 1. The remaining 16% of construction cost. 2. Obtain an easement across the Watson property. 3. Design and construction related engineering services. CIVIL AND ENVIRONMENTAL ENGINEERING â€¢ PLANNING gmc Please take this item under consideration and if you have any questions, please do not hesitate to contact us. Sincerely, /7/ ROC~K*~*NTAIN CONSULTANTS, INC. ~~rk M. Prochaska, P.E. Associate Principal KMP/mas 4 0 47- EVI-,v,414're : / 000 L .TE CE. +65 la- 7 591 odD YLL/\ , 1,1.2 1, f 1 N.N~t-~-----] 46 i.'/.1,- La>40~ I '0 3, i J 3 : -4-9 16-42 .1 " 12,/23 Af , 1 8,000 GALLON TANK. HWL 8161 '.1.1 1 i." \ 1 11 1 3. 1 1\ 1 C: 4-ng. leo ke T~K -HWL.8500â€¢L--4- 1 24 , 1 ''' 'll *.1 , 1 C.'*)tflk&~a-1 \"I 51-0-1 r.--- I.e,W o 04/0 â€¢as,e,1 t---731 1 '4,05=0 â€¢MOSPECT 1 ~ c 5-~-325, CUTU-,>>--1 1 " 12-10.-S---; .1. U . 1 ! , r---4 1 /------./.- '--4-34500! 6ALLON TANIG-A-ES .. 1 / -S--t- 3 , 4 6 / 1~Â·, 5#'Â·. E,; " |AN-0--2U1|AP STATION ..,(4, .---7124 ,; 1 99/41 . 7.Act trloto 9 er~ -7~:, fRo~PECT MOUNTAIN WAUR COMPANY.,,~n 2~ ;>~-'47375~W4.115~0:b ' 74.0%p=:r 'Dc L , 6Â·0 14â‚¬ AOA.)Â»4)#S A , 'I Â· '-0 i-----------1\.Â·.-~ .Â· ~ .7 ~~,;5:~~~~:~FfZZIQ~_--~P-7STATION '.>=14, \3':t _.1---53. fPROSPECT i MTN, 4ATER co. -7 -t-'- -b' Â· "-' -I>=u-i_~ 51 / - _ -,Lt--22-6'' ' . / 30 GPM.-FILTER, PUANT 3 Â· i ./ AND PUMP-STATION **/OA---,-: ..':â€¢ C--1 . \.\ 35 36 HWL 8040-12 \ 3.-1 4 14-0 90520 1 5- \ 8 9 0 on*% 1-__, R , ' L -- .:.,11 .:1.. / 1 4-â‚¬rlcord Am- L . .32 / . . '5... D /. , Il- - I â‚¬ . 7 9/ 0 \ i /-1 5 1 1,/1 ./ 32 . : el 1 / , , , / et t<Â¢11 5 4. il CÂ» - 11 1 vo re /0<0 + trio. : ' f. - 3,~PRV a : ../A , // RAMS HORN \ 1 \ 2/ 4/ TUNNEL (C-BT) 0 ~ ; 42<,, / r,<- CAO:.*-V ,â€¢RS. 0 67-2 .' 15 1 w.: i. /4 4 V 1 - I. A. - 1 , 172- ' 1 4% -, 16 1 f--1-1 i. . 6 ./ N tÂ¢ 1/P, . \ co : u :11-\ A 20 \ "'~500,000 GALLOA - \Ir :..,.--4-,-- " r- 1 ..7(,X j>t TANK. HWL* '8055 \ 125,000 GALLON ... 11../. B \~~ TANK HWL 8160" --27-1 /*7~41-311 Â·,INf~â€¢,24KFFN-571:TE- L-:r:3~*â€¢\. ytek.NI, i.,1.4,Â· \*Ut FILTER PLANT 9.0/ \ h,022<49 " 1 3-1 \TI: HWL 8120* +1 V I50-200 GPM .74:'\ " 8.3,)'Ir' - .. BRACFOROPUILISMING CO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 2 3. SOUTHERN INTERCONNECT PROJECT (BLUEBELL DR. ) '- AUTHORIZATION 0 ENTER INTO COST-PARTICIPATION AGREEMENT. , on behalf of Jerry Solomon/Prospect hig}}, Su ivision, is requesting cost participation from t own On nstruction of a water line that would interco the Mary Lake Water Treatment Facility pressure zo to the Prosp Estates and Peak View areas. Approva / ld allow for imp ved water flow in the area, elimina ' of pumping costs an pressure loss in the water sys- during pump operation, nd better system operation. The level of own participation is p sed at 84% of the construction St based upon the> nclusion that the Prospect Estate water system hasi isting benefits which offset the benefi of the new 8'L ' er main extension. The developer would pro "de 16% of t construction cost, obtain an easement across he Wats property, and design and construction-related inee services. Staff time would be minimal; benefits 1 ' ceed the expense. Director Linnane added that durl eak periods, the water system cannot keep up with de ; with the interconnect, water pressure could be incr- e the existing pump station and tank would be abandon' , affe ed residents would be removed from the pump rate;:f d fire p ection to the east would be increased. 1: The cost estima' for 1,000 1.f. is 5,000 of which $47,000 would be paid' the Water Dept. A ough this project is not budgete it could be funded from esses in the Hwy. 7 fund. Th roject is a significant p ion of the Water Master Pl , and staff time would be mini , thus staff is in favor r proceeding. Const ction will cross the Watson property a Mr. Watson Will ot be required to share in the cost of t new water lin If Mr. Watson desires to obtain Town wate he could do o by purchasing a water tap. The Committee r mmends a roval of the Agreement. 3.-- SPUR LANE WATER LINE EXTENSION AGREEMENT (Revised) - 4 4. 76 APPROVAL. Director Linnane reported that the Committee previously approved oversizing of the Spur Lane water line, plus reimbursement for the second party, consisting of five property owners (Dersham, Sishler, Friehe, Donhowe, and Sully). The Second Party is now seeking approval for reimbursement from potential private property owners desiring to connect to the new line in the amount of $2,834.50/ea. (adjacent five lots, not originally included in the Second Party extension). The term of the Agreement is for twenty years. The Committee recommends approval of the Revised Agreement as presented. 5. AUGMENTATION PLAN - NEGOTIATIONS & SETTLEMENT OF_---~~F SERVICES. The RMC Water Rights Group in 1-mt submitted a total project estimate of $23,60360/0'Staff explained that the Augmentation Plan is no-~.0.1*,Ehe Court system, and deadlines have been met. Theg,Â·17&re five oppositions (NCWCD, State & County Water Cowpt:Â§, NPS, and the Big Thompson Water User Group), and,leM-were considered standard as they were merely seeking-/*Bitional information. The Scope Of Services incl.-11~ engineering work to satisfy all the objectors and TOWN OF ESTES PARK, COLORADO WATERLINE EXTENSION AGREEMENT THIS AGREEMENT, made and entered into this day of 1997, by and between the TOWN OF ESTES PARK ("Town") operating and existing under and by virtue of the State of Colorado, and GROUP A, a group of property owners associating together for the purpose of extending a Town water main. Individual members of Group A are: William H. Dersham - Portion of Lot 3, Block 3, Ferguson's Subdivision 6751 S. Oakmont Drive Chandler, AZ 85249 Ms. Jeanne Sichler - Portion of Lot 3, Block 3, Ferguson's Subdivision 8443 Chase St. Arvada, CO 80003 Ervain J. Friehe - Lot 1, Block 5, Ferguson's Subdivision #1 Spyglass McCook, NE 69001 Orlin L. Donhowe - Lot 53, Charles Heights Sub. Box 4623 Estes Park, CO 80517 Richard B. Sully - Lot 52, Charles Heights Sub. 1819 Home St. Hastings, NE 68901 WITNESSETH: WHEREAS, Group A's participants own properties previously listed which are or can be served by the extension of the Town's water main into Spring Street and Spur Lane; WHEREAS, Group A has caused to be constructed and has paid for the installation of a water main extension built to Town standards at a cost of $29,905.09, extending into Spring Street and Spur Lane (see Attachment A); WHEREAS, Group A, at the request of the Town oversized a portion of said extension at a cost of 635 L.F. @ $2.46/L.F. = $1,560.10. This amount being included in total cost amount of $29,905.09 (see Attachment A); WHEREAS, the Town is not required to enlarge or extend its facilities beyond those currently existing and all such enlargements or extensions are undertaken at the discretion of the Town in the interest of the public health, safety and welfare. 1. . Waterline Extension Agreement Group A / Town of Estes Park THEREFORE, it is mutually agreed and understood as follows: 1. Group A has had constructed the project known as the Spring Street/Spur Lane Waterline Extension. Said extension was designed by Van Hom Engineering and Surveying, Inc., and has been constructed in accordance with current Town "Design Standards". The project has been inspected and tested by the Town. 2. Group A has delivered to the Town a written warranty in accordance with the requirements of the Design Standards. 3. Group A has deeded the facilities to the Town. 4. The Town has assumed the responsibility for the operation and maintenance of the facility subject to the warranty. 5. Group A hereby agrees to hold harmless the Town, its successors and assigns, against all liability, loss, or damage the Town may suffer as a result of claims or judgments against it under the mechanics' lien laws of the State of Colorado, or on account of defective materials or workmanship used to install the facilities. Said indemnification shall include, but not be limited to court costs, damages, repair costs, and reasonable attorney's fees. 6. Group A and the Town acknowledge and agree that this Agreement may be enforced in law or in equity by a decree of specific performance, damages, or such other legal and equitable relief as may be available to either party. 7. The provisions of the Agreement shall be deemed to survive the transfer of the waterline extension facilities and shall be binding on the heirs, successors, transferees and assigns of the parties. 8. Group A members shall not assign their rights or duties without written consent by the Town. 9. The Town will act as accountant and banker for the duration of this Agreement. The Town will reimburse the members of Group A individually the monies due them under this Agreement. This Agreement is between the Town and the individuals of Group A and does not run with the land. Benefits to Group A members resulting from this Agreement will however pass to the heirs of said members until the termination of this Agreement. This Agreement will terminate twenty (20) years from the date of its execution or at such time as ten (10) users are connected to the line including the five members of Group A. After termination by either expired time or number of users connected, no monies will be distributed to Group A members and all obligations and benefits derived by all parties to this Agreement will cease. The members of Group A agree to notify the Town in writing of any change of benefipiaries and their addresses. Failure to do so relieves the Town of any responsibility to make payments to that individual interest of Group A. The Town is not responsible for reimbursement if it inadvertently neglects to adjust the connection fee to include the reimbursement fee of this Agreement. 2. ATTACHMENT A Schedule of Costs Group A Spring StreeUSpur Lane Water Extension Project Costs are based on the actual billing from Interstate Irrigation, Inc. and Van Hom Engineering. Description Qtv Unit Price Total Cost 1. 8" DIP 575 $ 21.00 $ 12075.00 2. 8" T.R. Flex DIP 290 $ 26.00 $ 7540.00 3. 8" 22 14 ELBOW 2 $ 250.00 $ 500.00 4. Connect to existing 1 $ 500.00 $ 500.00 5. 8" x 8" x 8" Tee 1 $ 325.00 $ 325.00 6. 8" x 8" x 6" Tee 1 $ 315.00 $ 315.00 7.6" Gate Valve/box 1 $ 450.00 $ 450.00 8. 6" DIP 1 $ 200.00 $ 200.00 9. Fire Hydrant Assembly 1 $1200.00 $ 1200.00 10. Sales Tax on materials $ 429.00 11. Blasting (Yenter) $ 3560.00 12. Engineering Services $ 2811.09 TOTAL COST $ 29,905.09 Less Town over sizing reimbursement to Group A 635' DIP at $2.46 - $ 1,560.10 NET COST $ 28,344.99 Proposed Fee A total of 10 lots will potentially be served by the line extension. We propose an additional fee of $2834.50/tap. For a tap fee larger than 3/4", the additional fee collected shall be prorated according to the Town's development fees in force at the time of the application. 1~ ...1 1 1 -i 3 I A/.4 â€¢Jh ~p' LL_ LAA,â€¢/Tr-Pear 4 1 1 !0>< t...Car'.... xI .4..:i '1 13Â£er I. 7 11.- 2.-, , ./. 4./ , 3,Â£*pz:9 1 1 J 1 -0.- -- - TERM#NA,4-I *r-- 1/Â£- i 1-' \ 0 /1711 1-3ErÂ«-e- 1 LF"" ), 1,2 3.:. .. A, 7//1...Ell 6,1 -- /4 mi. : '4' 2 1.2.th-\VENNE ,\ // /S ~ ..F i ~/Al -desT 1 1.... 1 I ~ 1 suv 1 S I 1 1 . 1 1-> 1 It .Col',5%59 .Pll II i i 9.. 1 // y<.0 4 : 4 n 11 r ...0i. 7 \ P: 11 t. I. t.// ~ \'f,Â·354 : 4 0:.L I . 1 .hâ‚¬..1-; _L.4?' / : 13Â£*$0 446'/i,14 Â· 'IC ' . -.lec'-I 4 1 1-1 1 I : ' 1 , - . - I -- - - I - - - - - - _ _ / 1 4 / 1 9 1 3 3 35 1 2 ; 'C .,C.t .- 41"D. T.2. - . 7 / .< . : A- . -/ . :"*234/80/419/. 4/k~1 :3~4~ 1 BIG THOMPSOI TREATMENT PL \'L..:00 y-= , h'/: \...:Zz.Â·] ' , 1 CLEARWELL HWL . . ) -2.2 , - .... i \ 1 1 - 1 -: . .3 :fi $=.cl f. , - 1 Â· 2 - ' AL . -. . .... iLICTIZI : -- , \ ,_lâ€¢*..2. -3- -1. 1 .: I . 1 I . /. I . 0 - V. 125,000 GALLI 4 .: a 8,000 GALLON TANK HWL 8 . -_T*IK-HWL.8500*- - 1 v =li:' _.ul=c-=1-A.; i, -'-Zm'-Â·-- .0 /-\ i J - L/"l /1 ' -r- . 1.' I . I. I . ./.--- I. .1 - . ----~Y.' 2-0 -.. i 1, It U.- .--..i'. ..Â·=431,500 GALLON TANK. s-â€¢-Es -7-..7.11 -43 : a .... r IAND._P'UMp STATION . 1. , .- r 00.-- - /HWL 1190 k .~ACT I , .. 4 UNTAIN W R COMPANY-.' .. 'Â·. ' Â·2 --Â«774<3:4 - -I- - E J - , i A' l., ; v:. 1 .4..2--'(i 'ir#.~.1'.~.~: 1:111 --- -PUMÂ© STATION ,*=4' 1/1 -- ....Crâ€¢ 4,0 t 11 .... Â· 1 .. 1 1 U ' 1/ b /< /Â· 7 x.y i . 1 L'-1 â€¢4Â·Â·c. .: 9 ' I /1 */PROSPECTU-MINi WATER CO. _131, , /1 t .. , , Â· ,/' 34 AND PUMP STATION -'mns' 0,7 /30'GPM-tÂ©FR IPLANT -Ll=19â€¢Z:Z-%-- 1AV~A-----* 33.36 7-- -. HWL -864<Frir, : â€¢tu.. 4 32 ----J : 1 3%0 , ._ r ... I 1,1 1 C . 1 - . 1 t " ...16 #/1 1 . i [12- <, I 1 1 SHAD- â€¢'309 ~ ~~~--~:t,- - -I I. .. .-I I- .1 -/ , i R.keNES-'. Â¥ : - I. | ' 1 ~ 1// I . .1 1 â€¢/ 1 . 1. . 0. I- . -2.-- 1 '. i 1 ---- < 7 ' PAP 1. - 1 f _11 .I -9-1 1-4. 231 541{ Â»3.-9 -- ... At 4 4-1 i...:I.-I... .h L. . -1 :\ 101\ 1 â€¢rAb â€¢ DRADFOR. PUILISHINGCO RECORD OF PROCEEDINGS Community Development Committee - August 7, 1997 - Page 3 SPECIAL EVENTS. Director Hinze requested approval of the Surprise Sale Days ~ event scheduled October 11 and 12, 1997; this will be the sixth year for this event. The Committee recommends approval of the Event as presented. critique of the events beginning in May was offered: Jazz Fest/Art Walk Weekend (7 th Year) - Barlow's, Mama Rose's and Poppy's sponsor this event which provides high-quality bands. Max Wagner directs the event, and ttendance was lower due to inclement weather. rticipating galleries were pleased with attendan the Art Walk. Du Race (4th Year) - This has always be a SUC sful event; the Rotary elected to eliminat some of th extra events this year. Their focus was the race i elf, wine and cheese party, and enter inment during e day in the Riverside Plaza are They raised $ 000 for local non-profit organizat' ns. Big Horn 11enge (2nd Year) - Organiz s plan to change the ute next year to increas safety for participants. A new start/finish loc ion is also being reviewe Organizers were coop tive and the Police Dept. i enthusiastic with t r response to changes. Wool Market (7 th r) - Commercia vendors and 11ama participation were t maximum; re is a need for fiber education and place for reeders to promote their animals in our a a. Llam and Alpaca attendance increased, and Estes P k shou be the largest Llama and Alpaca Show in the orld Workshops held at The Stanley Hotel and they il be returning in 1998. Vendors were pleased with es. Sheep participation was lower, and organizers e to specifically promote sheep in 1998. Colorful Quarter Horse OW (1 th Year) - Grown from a 2-day show to a 4-d show adding Buckskin and Palomino Horses. Th signed a bar contract for 1997, and staff will equest a 2- contract in the future. Return is certain. Miniaturd Horse ow (13 th Year) un approximately 60 horses due a Miniature Show , i7~ Oklahoma during the same time iod; this show will \,cF~pge their dates for 1998-Jun 24-28. Signed a 21yek contract in 1996. \. 1 Arabian HO e Show (49 th Year) - Inbr~ksed to 90 horses; t y signed a 2-year contract ~th~ugh 1998. Staff an cipates a significant promotidn VEor their 50th yea show in Estes Park. t. Roofto Rodeo (7lst Year) - Rodeo was excefle ; the Rooft Rodeo Committee worked well and hard tâ‚¬ vide this ear's rodeo activities. Attendance was own sli tly, and larger area rodeos have also expe~te d a ight decline. This yearls revenue was $72,000.\ a eement for the stock contractor has been re- gotiated and the agreement will be presented in the future. Director Hinze expressed her appreciation to 0 RESOLUTION WHEREAS, on July 23, 1991 the Board of Trustees adopted Ordinance 15-91 pertaining to "containment" within the C-D District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Surprise Sale Days" being sponsored by the Special Events Department which is scheduled October 11 and 12, 1997: 1. Hours of operation shall be 9:00 A.M. - 6:00 P.M. 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their store only during the hours specified above. 5. Each business will be allowed one (1) outside selling space. 6. Sidewalk displays shall provide a minimum clearance of 4' for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 7. Those merchants without sidewalk frontage may reserve a space in Bond Park by contacting Linda Hinze at 586-6104. 8. Advertising posters will be provided. 9. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this sale weekend which will be essential toward making the Surprise Sale an annual event. DATED this day of , 19 TOWN OF ESTES PARK Mayor ATTEST: Town Clerk CO LIJ / A U M 04 LEI pa E u) M WI M [Il ul m U 46 1 M N LU O TU LI-1 ~ M ##9F Excn U<C B 4 W :-M Z P 05 00 _- -2 *BEe 90 2 2 0 66 e H :< < -1 2 '*'2 01 1-1 1 U ~ A U ...... CIRSA BACKGROUND ORADO INTERGOVERNMENTAL RISK SHARING TO PROVIDE PROPERTY/ CASUALTY INSURANCE TO HDVZIHAOD NOILVSNE[cIP\IOD S,ZIEDIZIOM CIEILDHUE[ SHI.LIUVdIDINfly\I dO SUVIDIE[HO INVZIDONd INHNIZIVdE[G SINIVELD HS.FlOH-NI SNOIDHdSNI A.LNE[dOZId DNINIVUL - 0 50 n 03 n CIRSA INSURANCE POLICY COVERAGES â€¢ Property Insurance (to $201,000,000 per claim/occurrence) CuITFID :[ad uoITITUI S'IÂ¢ 01) a utuea IEDISXqd /4ITIquri anclomolny â€¢ - 100 Buildings, $15.4 million replacement $4 million contents â€¢ $5,000 Deductible on all coverages - $1.3 million for Mobile/Contractor's Equipment - $1.1 million miscellaneous tools nIEA Aliadoid Iejoi UOIITIUI 9â‚¬3$ - - 87 vehicles with $2.1 million depreciated value (a Oualin)00 /lump :[ad uommu gÂ¢ 01) 44Iqu!7 IeÂ·IauaD . iaâ‚¬pnq pue saaXOIduID JO # uo pasug - SJUDAH Iepads - xmaqu!7 sI12!OIJJO 0!Iqnd â€¢ SUOISSRUUIOD Â·puu spieog TIV - UUId IEDIpapV #UappiÂ¥ IDa}UnIOA â€¢ v + sasuadxH I.12)Ipa-]A - 1 1 1 [ ,. ..0- 2.::-1.- ...... * .... ... .*, - . 1 1-1 -1 1 - I 1 1 I lillillillillillillillillillill - i . 4 - . r- 1-1 1 00 0 V N 0 966J 966L t,66 1 Â£66: 166K 1661. 066: 686L 886L Z86L 9861. TOWN OF ESTES PARK CIRSA CLAIMS 20 18 16 - 14 - 12 - - OL - 4. * 1 :r i V â€¢Â· â€¢ r till"ll"::::I::::::::::::::::::::Il: -- 1 - .. t'. 1 - ~ 4 , + -U ] M 2 05 = 2 4 LUE 1..'.. .U.., .~ 0, ~ , 2,- D- 05 .2 Iii, U) a & 0 1 I . I ,â‚¬> :A. 1 4. ... .. I ./ . Un~ 1 \ 1 I 1 1 ic 0 266L 966: 9661, t'66 L â‚¬661 2661 L66L 066L 6861. 8961. 286k 9861. 986K TOWN OF ESTE CIRSA INSURA $160,000 - $140,000 -~ $120,000 -~ $80,000 -4 - 000'oz$ /1--(000'08) -(000'04$) 4 . 9 - I. - I - -, i 4 1 Â§. 1 C Of .- ./ . ..1: .. ... h . . - 1 - - -- 05 0 <0 0- U) 0 1- i - . -t- - . I. + -g-* - 4 7 81 . 3 . ---- 88Sg52 Z661. 9661. 9661. t,661. TOWN OF ESTE FINAL CIRSA AUDI 110 Zh On U crl 0.00 P In - 7* 4 d Ul $ AN -89 &1 0 3 Lu 04 #4 U O f U) Z 11 <C 4 2 <Z f.14 W 0 00 Um U MT I .. WORKER'S COMPENSATION INSURANCE COLORADO COMPEN INSURANCE AUTHORITY ISION OF THE STATE â€¢ BOARD: POINTED BY GOVERNOR (LSOD INAIINHPId % 9-) NOILVDIE[InIHD INHINNIVINOD ISOD - HOIVNICIZIOOD A.LHEIVS Z[HaIAOZId UVDIC[HP\I CIELLVNDISSICI INHINE[DVNVIN SWIVID â€¢ LOSS CONTROL PROGRAM DNINIVEL ELISNWOM - DNINIVZIi A.LE[EIVS SPIVNI AIHEIVS 0 LU Ul U. -... â„¢. ... *I' '.. .. 1 . V.- .~.. 0 Z O Â· I . .... - . -9- . 1. 1' .1 ' 1 ; 1 /-- 1 CD M NO CO 0 * N O a# of Injuries ~ 1# of Lost Time Inj ~ 966: 966L *66K Â£66: 2661. 1.661. PARK WORK INJURI 991 - 1996 18 .f 1 . f-- .... t. 8 Cost of Injuries â€¢ Cost of Lost Time Injuries ~ 9661. 9661. t,66 L Â£661. 166t 1.6610 WORK RELATED INJURY COSTS TOWN OF ESTES PARK 000'09$ $140,000 $120,000 $100,000 $80,000 000'04$ I. p- 000'Ogs 1 - 0$ 04 '* 0 . 2 -0 0 6. 0 6 8 0 0 1- 1 Â¥1. 1 1 - 1 V. - 0 -1...0.J 1 O . 4, I - ... Â¢ - I ---1 - -* .1 '1. ...1.-â€ž, *. N 0 500 , ~ . .05 0 1009 100% 450 -- go% 400 -- - 80% %02 - - 00 L NOISnl-NOO VINh]3H NIVEIdS 3hln10Nnd 3hln10Â¥83 NIV319>10Â¥8 TOWN OF ESTES PARK LOST TIME INJURY DAYS 1991 - 1996 350 -- 4 -70% 300 -- --092 -- 00Z -- 09 L -- 09 0 .9 5 f g & 6 40 W ..: ' Ir g g O. 1 . M 55 0/ 22 - O 0.0=%..,.w;-m.~'R ~A * * I - - 80% 1 60% 30% %01 - -- 000'01$ r -,m -Ir -, | F | * ~ - os NOISnlNOO VINhl3H 3UnlONnd NIVhldS abln10Â¥83 NIVhllS>IOV8 LOST TIME INJURY COSTS -1996 TOWN OF ESTES PA -- 000.04$ i ES. t. - $180,000 $160,000 -- $140,000 -- $120,000 -. $100,000 -- - 000'08$ -- 000'09$ IllWlll L --1 - Â· 266L 96610 966J *66 L Â£66: 266L 1.661 WORKER'S COMPENSATION INSURANCE PREMIUMS $80,000 -- ..... r.-01....1- TOWN OF ESTES PARK $90,000 , $70,000 - - $60,000 -- -- 000'04$ $50,000 - - -- 000'0Â£$ - 000'08$ - 000'01$ 0$ 1 1 epura PLANNED PROGRESS *9 R August 6, 1997 TO: Mayor Dekker Town Board of Trustees Town Administrator Gary Klaphake From: Art Anderson-~a----- Contract Office-r RE: STANLEY HALL PRESERVATION - PROGRESS REPORT This is to report that the following items have taken place on the Stanley Hall Preservation project: + Existing condition photographs were submitted to the Colorado Historical Society on July 24, 1997. * Qualifications of consultants were submitted to the Colorado 'Historical Society on July 24, 1997. * The Colorado Historical Society approved all consultants (8- 6-97). â€¢ The advance payment of 35% of the grant ($35,000) has been requested from the Colorado Historical Society. * Permission to utilize an existing transformer owned by the Stanley Hotel to provide power to Stanley Hall has been given by the Stanley Hotel. * Design of primary electrical service to Stanley Hall has begun with the Light & Power Department. 1-7 eDUr,1 1 I PLANNED PROGRESS August 6, 1997 TO: Mayor Dekker Town Board of Trustees Town Administrator Gary Klaphake From: Art Anderson 47~ Contract Offider RE: STANLEY HALL PRESERVATION As Contract Officer, I solicited two bids for architectural services for the Stanley Hall Preservation Project. The bidders were Thorp Associates, PC, Estes Park, and Aller- Lingle Architects, PC and Bruce McMillan, AIA, Architects, PA (Team). Bidders were supplied a scope of services. The following bids were received: Thorp Associates $11,000 Team $ 7,050 - $ 9,300 (NTE) The Team has done historic restoration projects: Rialto Theater, Loveland, Colorado; Columbian Theatre, Wamego, Kansas; theÂ· Junction City Opera House, Junction City, Kansas. Based on experience and cost of services, I request approval of the team of Aller-Lingle Architects PC and Bruce McMillan Architects as the Architectural Consultants for this restoration project and enter into a contract for a not-to-exceed fee of $9,900 including reimbursable expenses estimated at $400 to $600. b epura PLANNED PROGRESS August 6, 1997 TO: Mayor Dekker Town Board of Trustees Town Administrator Gary Klaphake From: Art Anderson - 3--- Contract Office'E RE: STANLEY HALL PRESERVATION The services of a structural engineer are required to evaluate the structural condition of Stanley Hall foundation which appears to have suffered water damage as well as the balcony, stage, and south porch which exhibit structural bowing/sagging. Mr. Jon X. Giltner has previouslyconsulted on buildings in the Stanley complex and is experienced and qualified to provide services regarding the structural integrity of this building. Authorization to enter into a contract with Jon X. Giltner & Associates in the amount of $1,500 plus reimbursable expenses, to provide building structural evaluation and an evaluation report is requested. . * 1 71 TOWN OF ESTES PARK --1~4*4~Ty ~ -~2,9it>Â»1 '4 4-1 0. 9 /,r Utt 2,761* 11*Mbvwl' 5*.4 /7*fiÂ«Â«' . :3..0 *# 2. i/!%\i~ \Mi./.,4 - 424Â¢Â«.4 - - -- A- 'fit:(*831 (f;,+ ME~Â»~Thst& 4 \\ August 12, 1997 TO: Mayor Dekker Town Board of Trustees Town Administrathr Klaphake FROM: Art Anderson --, Contract Offic&+ RE: STANLEY HALL PRESERVATION The services of an electrical engineer are required to design the electrical service to Stanley Hall and internal building service for building operation and stage lighting. Mr. Walt Steige has examined the building and is familiar with existing conditions. Mr. Steige has extensive experience in building electrical design and~has previously worked with the Estes Park Urban Renewal Authority on the design of the undergrounding and electrical service in Riverside Plaza. Authorization to enter into a contract with Steige & Associates to provide electrical design services to include demolition and construction drawings for replacing wiring inside the building at a not-to-exceed cost of $8,860.00 plus reimbursable expenses billed at cost. Site observation during construction will be billed at an hourly rate of $70.00 as required. (970) 386-314 1 Â· R.O. BOX 1200 â€¢ 170 A t,Â·\C GREGOR AVENUE â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 5864," H 1 epura PLANNED PROGRESS August 12, 1997 TO: Mayor Dekker Town Board of Trustees Town Administrator Klaphake A - FROM: Art Anderson- , Contract Office]F' RE: STANLEY HALL PRESERVATION The services of an electrical engineer are required to dasign the electrical service to Stanley Hall and internal building service for building operation and stage lighting. Mr. Walt Steige has examined the building and is familiar with existing conditions. Mr. Steige has extensive experience in building electrical design and has previously worked with the Estes Park Urban Renewal Authority on the design of the undergrounding and electrical service in Riverside Plaza. Authorization to enter into a contract with Steige & Associates to provide electrical design services to include demolition and construction drawings for replacing wiring inside the building at a not-to-exceed cost of $8,860.00 plus reimbursable expenses billed at cost. Site observation during construction will be billed at an hourly rate of $70.00 as required. 2jl