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HomeMy WebLinkAboutPACKET Town Board 1997-02-11Prepared 2/6/97 The Mission of the Town of Estes Park is to plan and,provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of pubic resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 11, 1997 7:30 p.m. AGENDA PUBLIC COMMENT To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board Minutes dated January 28 1997. 2. Bills. 3. Committee Minutes: A. Community Development, February 6, 1997. 4. Liquor Licenses: A. Resolution 03-97 Setting Public Hearing date of February 25, 1997 for New Hotel & Restaurant Liquor License Application filed by Faltenstein Co., dba ANDREA'S OF ESTES, 145 E. Elkhorn Ave. (Change of Liquor Class from Beer & Wine License, formerly operated as Top of the Park Restaurant). B. Resolution #4-97 Setting Public Hearing date of March 11, 1997 for New Beer & Wine Liquor License Application filed by Boardwalk Pizza, Inc., dba BOARDWALK PIZZA, 153 E. Elkhorn Ave. ACTION ITEMS: 1. Community Development, February 6, 1997 (Special Events Dept.): A. Horse Show Agreements - Approval: 1. Colorado Hunter Jumper Assn., July 21-August 3, 1997, 1998, and 1999. 2. Westernaires Show, August 8-9, 1997, 998 and 1999. 3. Colorado Barrel Racers Assn., August 16-17, 1997. B. Port-A-Stall Building Relocation - Approval of Budget Expenditure. 1 2. Planning Commission Items, January 21, 1997: A. Public Hearing. Special Review #97-1, Elkridge Development, Lot 2, Thirteenth Fairway Subdivision, Lighthouse Group/Applicant. 3. Town Administrator's Report: A. 2 Town of Estes Park, Larimer County, Colorado, . January 28. .· . 819. . . Minutes of a . Regular · · meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . 28th. -. day of ... .JAnuary.· ., A.D.~19. .. at regular meeting hour. - Robert L. Dekker Meeting called to order by Mayor ......................... Present: Mayor Robert L. Dekker Trueteegiusan L. Doyen, Mayor ProTem John Baudek, George J. Hix, William J. Marshall J. Donald Pauley Also Present: Gary F. Klaphake, Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Absent: Jeff Barker, Trustee Mayor Dekker called the meeting to order at 7:30 p.m. and announced the AT&T Wireless presentation would be delayed pending arrival of the AT&T Representative. PUBLIC COMMENT: Louis O'Riordan expressed a difference of opinion with the Town Attorney concerning the ownership of Stanley Park, and opposes the weather station at Stanley Park discussed during the January 2, 1997 Community Development Committee. CONSENT CALENDAR: A. Public Safety, January 16, 1997. B. Public Works, January 23, 1997. C. Planning Commission, January 21, 1997 (acknowledgment, only). It was moved and seconded the consent calendar be approved (Hix/Pauley) and it passed unanimously. ACTION ITEMS: 1. Carry-over Resolution #2-97 for 1997 Budget. Finance Officer Vavra presented and reviewed the Carry-over Resolution for the 1997 Budget, and it was moved and seconded (Hix/Marshall) Resolution #2-97 be approved, and it passed unanimously. 2.A. Solar Mobile Radar Traffic Monitor. Police Chief Repola reviewed the traffic monitor which was recommended for approval by the Public Safety Committee. A monitor was tested in various areas for two weeks in November, 1996. The monitor displays the speed, counts vehicles, and serves as a reminder to motorists to observe the posted speed limit. The monitor does not include a photo radar unit, nor does it issue tickets. The Dept. inspected two models, the Kustom, and the Precision. Chief Repola further explained the differences between both models and the maintenance, lease/rental options, with staff continuing to recommend the Precision at $375.50/mo. Funding is being shared with Public Works. It was moved and seconded (Marshall/Pauley) Staff be authorized to Lease/Purchase the Precision Solar Board of Trustees - January 28, 1997 - Page 2 Control Model for 34 months at $375.50/month, including a I Maintenance Agreement, and it passed unanimously. B. Ordinance #2-97 - Concealed Weapons. Chief Repola explained that this ordinance merely authorizes the Police Chief to require a fee of $100.00 for any concealed weapon application. The State Statutes authorize the issuance of concealed weapon permits by Chiefs of Police and Sheriffs; this authorization is not new legislation. However, as the Police Dept. did not have a permit policy in place, the Sheriff's Dept. has been responsible for the issuance of this type of permit in Estes Park. The proposed ordinance is consistent with state law, and the Dept. has established a procedure that is very specific and methodical, and it will be applied to all. Staff researched this procedure and it is nearly identical to that used by Fort Collins. The Statutes also address liability concerns, and with permit issuance, the Town is not held liable. Staff reviewed the conditions of issuance, which in summary are: (1) reasonable terms for protection of pubic safety and welfare, (2) establishment of rules and regulations to implement issuance of concealed weapons permits, (3) the permit will be valid for one year from date of issuance, (4) the permit is subject to revocation by the Chief for violation of any State Statute, Municipal Ordinance or Rule and Regulation of the Dept., (5) the permit fee is $100 which is non- refundable, and the fee will be annually assessed for renewals, (6) permittees will indemnify and hold the Town harmless for any loss or damage imposed upon them as a result of any act or omission of the permit holder. In addition, the applicant must prove there is a threat to them or their family that cannot be addressed by the Police Dept. (an unusual circumstance that puts them at risk). Background checks Will be conducted through state and national investigation (arrest records, convictions--CCIC network and national network). Applicants must also verify firearm proficiency from an NRA-approved course, and prove they are aware of and understand State Statutes relative to undue force. The Dept. Will register/license the individual, and record the serial number of the weapon. Discussion followed on age requirements (addressed in the Statute), permit processing timeframe (permits will be processed as expediently as possible), and Dept. expectations on the frequency of applications (staff does not anticipate numerous requests). Chief Repola reported he has had requests for the permits in the past; however, they were referred to the Sheriff's Dept. Permit fees will not be collected until a thorough review of the applicant has been accomplished. The permit would allow a concealed weapon to be carried on one's person while they are moving about. Comments from the audience were heard from: Louis O'Riordan (read excerpts from the State Statutes pertaining to the U. S. and State Constitutions relative to the "right to bare arms" and "infringement" of said law, it was elitist (fee), and stated I he would file a lawsuit with the Legislature and the Town if ~ the ordinance is adopted). Attorney White reiterated that State law provides for the Police Chief to issue permits, and the Town is abiding by that law. Chief Repola added that the permit will only be issued to Town residents and for merchants who own businesses inside Town limits. Nicky 1 Kane noted his opposition to the ordinance stating the permit is not needed, and that persons with alcohol, drug i and/or mentally impaired disabilities with a "clean record" could receive a permit. Attorney White commented that prior to this ordinance, the Sheriff could issue such permits within the Town; adoption of this ordinance will give the Town/Dept. local control, which includes a well-regulated Board of Trustees - January 28, 1997 - Page 3 procedure. Staff confirmed that a concealed weapon permit ~ is valid anywhere in the state,· subject to any local ' municipality ordinance/regulations. Jim Bass reported he I has such a permit from Florida, and the general fears thus far expressed are groundless. Attorney White read the ordinance, and it was moved and seconded, (Doylen/Baudek) Ordinance #2-97 concerning the issuance of Concealed Weapons be approved. Attorney White clarified that the Town will be held harmless from any judgment. The motion passed unanimously. Mark Runge, AT&T Manager for Northern Colorado briefed the Trustees on the "Cellular in the Community Program" where 109 organizations have currently been given cellular telephones. Each year, AT&T receives over 400 requests from non-profit organizations. From these, the AT&T Selection Board selects 21, and the Estes Park Victims Assistance has been selected. They will receive a cellular phone and air time for two years; when the 2-yr. period is over, they retain the phone. Mr. Runge presented the phone to Director Debbie Emerine, and she expressed her appreciation on behalf of the advocates. Mayor Dekker also expressed the Board's appreciation. C. Animal Medical Center of Estes Park, Ltd. - Agreement. This agreement provides a place for impounded dogs in accordance with the Municipal Code. There has been no cost increase for the past six years. It was moved and seconded (Doylen/Pauley) the Agreement. with the Animal Medical Center of Estes Park, Ltd. be approved, and it passed unanimously. D. Ordinance #3-97 - Street Addresses. Atterney White read the ordinance. Chief Repola reported that when . a caller dials 911, the Police Dept. accesses the addresses automatically; however, the physical address number may not be easily seen from the street. The Public Safety committee's purpose in recommending approval of this ordinance is to mandate address numbers that are easily seen from the street for all public dafety agencies. The Town does not intend to ' issue tickets for nonconformity; the regulation will merely serve as a pubic safety benefit in the long term. The Uniform Building Code addresses uniformity for all new structures, but citizens need to step forward and reason compliance themselves. The Public Safety Committee· will review the ordinance . again in one year. Stating that such a regulation is long overdo and in everyone's best interest based on the growing community, it was moved and seconded, (Pauley/Marshall) Ordinance #3-97 Amending Chapter 12.16 relating to Street Addresses be approved, and it passed unanimously. Jim Bass questioned how he could obtain a standard street sign although he resides outside Town limits, and it was suggested he contact the Town during working hours. Mr. O'Riordan offered a suggestion that residents use large static cling numbers and place them in windows facing the street. 3.A. Elkhorn Avenue Tree Replacement - Authorization to Proceed. Public Works Director Linnane and Street/Parks Supt. Speedlin reported on the total of trees lost (59) (generally I 0 in the central business district) due to frosts and harsh I winters in 1995/96. Following consultations with experts in I the field, staff is recommending replacin< trees in the tree ~ grates with "Pat More" Green Ash, and Hackberry; and Aspen, Shubert, Chokecherry, and Conifers in the planting beds. This mix of trees will also be planted in the new Municipal Parking Lot. It was moved and seconded (Doylen/Hix) the Elkhorn Avenue Tree Replacement Project proceed, to be completed by Memorial Day, and it passed unanimously. Board of Trustees - January 28, 1997 - Page 4 B. SCADA System/Marvs Lake Water Treatment Plant - Approval of Budget Expenditure. Director Linnane noted that this project would authorize Motorola to reprogram · the SCADA system: software upgrade and hardware chip retrofitting; and on-site personalized programming. It was moved and seconded (Doylen/Hix) staff be authorized to expend $21,600 with Motorola for reprogramming of the SCADA System at Marys Lake Water Treatment Plant, and it passed unanimously. C. Castle Mountain/Fall River Roads Intersection Improvement - Approval of Contract with Kitchen & Co. Staff presented a drawing of the site and explained the improvements. This project is not budgeted, however, Staff believes that this intersection is one of the most dangerous within Town limits. The lowest bid in the amount of $32, 000 was submitted by Kitchen & Co. , and due to blasting variables, potential asphalt damage, earth .cribbing, potential water well damage and construction management, staff is recommending a contingency of $15,000. The budget can be adjusted without negatively impacting the Street Improvement Program. Caste Mountain Road was a private street until 1989. It was moved and seconded (Doylen/Hix) the Contract in the amount of $32,000 with Kitchen & CO., plus a contingency of $15,000 for a total project cost of $47,000 be approved, and it passed unanimously. D. Lake Estes Hike/Bike Trail. (Causewav) - Contract with G. L. Hoff - Approval. Director Linnane reviewed Phase I which includes earthwork and Phase 2 which includes the concrete and Wapiti Bridge. Federal funding in the amount of 40% is anticipated, and the entire project cost estimate is $522,680. The recent stockpiling of materials resulted in a savings of $54,000. The goal is to have Phase I completed by April 1, and Phase II completed by June 1. It was moved and seconded (Doylen/Marshall) the Contract with G. L. Hoff in the amount of $223,031.05 be accepted, and it passed unanimously. E. Office Furniture - Approval. Two bids were received for new office furniture for the receptionist area (public) in the Utilities/Engineering Section. It was moved and seconded (Hix/Pauley) the bid in the amount of $7,000 submitted by Boulder Commercial be approved, and it passed unanimously. 4. Rocky Mountain Discount Liquor. 350 W. Riverside Dr.. Retail Liquor Store License - Transfer of Ownership from Akron Diesel & Sales, Inc. to Young Hee Kim. Clerk O'Connor stated the application was in order, and it was moved and seconded (Pauley/Baudek) the Transfer of Ownership be approved, and it passed unanimously. 5. Ordinance #4-97 - Vacation of Easement for Knoll Property. In a memorandum dated January 28, 1997, EPURA Executive Director Anderson explained that a general easement was placed on the plat by Stanley Commercial Development to protect future access to Lots 1 and 3 for the planned Factory Outlet Stores on Lot 2. EPURA has since purchased Lots and 3, and to facilitate a clear title, the general easement must be removed. Attorney White read the ordinance, and Administrator Klaphake reviewed a drawing. It was moved and seconded, (Hix/Marshall) Ordinance #4-97 vacating an easement for the Knoll Property be approved, and it passed unanimously. When the purchase of Lot 2 is complete, EPURA will own Lots 1, 2, and 3, and the access question will not be an issue. 6. Town Administrator's Report. Administtator Klaphake reported that all General Fund Budgets have been reduced by 2% which equates to $137,523. This action was mandated due Board of Trustees - January 28, 1997 - Page 5 to revenue projections, and if additional reduction is needed, staff will update the Board. There being no further business, Mayor Dekker adjourned the meeting at 9:15 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk I I . r BRADFOROPUBLISHING Co. RECORD OF PROCEEDINGS Community Development Committee February 6, 1997 Committee: Chairman Doylen, Trustees Barker and Marshall Attending: Chairman Doylen, Trustee Marshall Also Attending: Town Administrator Klaphake, Directors Hinze, Kilsdonk and Stamey, Advertising Manager Marsh, Conference Center Director Pickering, Clerk O'Connor i Absent: Trustee Barker Chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT. Advertising Report. 1996 Year-end statistics are as follows: 1995 1996 Variation Request for Information 72,376 69,610 4% decrease Telephone Inquires 74,675 74,528 0.2% " In 1996, 227,120 Visitor's Guides and 188,588 Adventure Brochures were distributed. Excellent return on investment is being realized with the Media Relations Program produced by Sally Anderson/Market Reach. In 1996, over $12 in known publicity for every dollar spent was generated. Highlights include special coverage in the Times-Picayune, Tampa Tribune, AAA Rocky Mountain Motorist, and significant gains in the Denver Post, Rocky Mountain News, and Gazette-Telegraph in Colorado Springs. Total value generated, $144,000. Copies of a full page article on The Stanley Hotel in Travel Weekly published January 9, along with several other articles featuring the Wool Market, Western Heritage Days, Winter Wonderland, Scottish Festival, etc. were reviewed. In addition, copies of the latest Insert featuring February/March events was presented. Discussion followed on the positive effect of annual special events and how they contribute to the Advertising Program. New Special Projects for 1997 are: increased infiltration of national travel markets; increased presence along the Northern Colorado Front Range, and a "Quick Tour" version of the Virtual Visitors Guide, plus additional internal "hot links" with the Guide. 1997 Conference Center Marketing Plan. Director Pickering reviewed the Market Analysis: major remodeling of the Holiday Inn ($2.5 Million) is nearing completion, and this project brings the Inn into compliance with core modernization commitments of Holiday International. The Stanley Hotel has begun an aggressive $4 Million refurbishing and plans a 1997 completion. 1996 has shown early signs that the tourism economy is beginning to decline. Hotel occupancies have decreased in all of the BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 2 Front Range communities, and all of the convention bureaus have cited the demise of the state tourism entity as a major factor. The CTTA Marketing Association stumbled, and they may not have the resources to proceed. Continued decreases in occupancies have already begun to drive rates down, and hotels are selling at an all time high. Executives in the tourism market are exiting the state, looking for brighter opportunities outside Colorado. All of these factors, as warning signs, indicate 1997 will be a year that defines the state of Colorado's position in tourism for years to come. In 1996, the Estes Park Conference Center realized lower bookings than 1995. Based primarily on the remodeling, the Center hosted 13,203 conferees in 1996; though the total number of attendees was down, the number of groups was up with 92 groups using the Center. The smaller number of attendees coupled with more but smaller groups, is due to the 90 days of construction at the Holiday Inn, eliminating up to 50 rooms at a time from January through April. 1997 will continue to be sluggish as the industry watches the economy and family travel plans. The Longwood Study of Colorado Tourist Market Share completed in 1996, shows a 30% market loss since the demise Of the Colorado Tourism Board/tourism tax. The Center begins 1997 with 22 large conferences confirmed; several late 1997 conferences are still tentative, however, staff believes 1997 shduld show very strong in the second and third quarters. The Estes Park Conference Center continues to receive excellent ratings on the facility, service, and the like. Director Pickering also reviewed a Competitive Analysis, 1997 Marketing Strategy and Goals, Marketing Action Plan by Quarters, Advertising Plan, and Public Relations Plan. Staff will provide copies of the Conference Center Packet information to all Trustees. Special Event Banners. Administrator Klaphake briefed the Committee on the Banner Project which was previously approved. Due to excessive cost with the previous concept, staff is proposing the use of standard poles, painted Streetscape green with guy wires that could be placed (1) in the island west of the former Coffee Bar, and (2) in the right-of-way area west of the Highway 34/36 Intersection, east of "Philly Billy's Restaurant (between the restaurant and Quik Print). Placement would be "angled" for utmost visibility, and the span could be approximately 40'. If both sites are approved, staff believes both pedestrian and vehicular access would be accommodated. Staff suggested banners include an artistic expression to prevent standard lettering on a solid background. Installation could occur in-house, hopefully, by May, 1997. Administrator Klaphake reiterated that when the Town Board approved the Special Event Banner Project in 1996, they conditioned that approval with the elimination of the two existing banner sites (Chamber of Commerce and Municipal Parking Lot). The Committee recommends staff be authorized to proceed with the new concept as presented, therefore, the Clerk's Office will serve notice to interested organizations (previously- established list), and the Administrator will meet with the BRADFOROPUSLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 4 request for a National Weather Station Facility at Stanley Park be denied, directing staff to so advise the affected agency. Port-A-Stall Remodeling/Relocation - Review of Bids. Director Hinze reported that the purpose of the relocation is to increase the building's use and reduce the slope of the pedestrian way on the north side from 11% to 4% grade. A total of $38,000 was budgeted. Bids for the concrete, electrical and physical relocation were obtained, as well as excavation, insulation, heat, gutters, and asphalt. A cement floor is being included, and the type of heating system is yet to be determined. Including the contingency, the project is within budget, and staff requested approval to proceed. The Committee recommends the bids from Cornerstone Concrete for $15,441, Estes Valley Electric for $2,139.62, Rosedale Marketing (Port-A-Stall contractor) for $8,500, plus the miscellaneous expenses of $9,100, and the contingency of $2,819.38 be accepted. 1997 Parade Permits. The Committee reviewed the standard Parade Applications for the Hippy Dippy Doo-Wop Parade, May 31, Rooftop Rodeo Parade, July 12, and Christmas Parade, November 28, and recommends approval of all three Parade Applications, as presented. February Events. Staff reviewed the following events occurring in February: Valentine's Day Weekend, Valentine High Tea, Imagine This!, International Dog Pull, President's Weekend Celebration, and Diamond Studs Musical. There being no further business, Chairman Doylen adjourned the meeting at 9:40 a.m. 414-~0 0 '5».13 Vickie O'Connor, CMC/AAE, Town Clerk BRADFORD/UILISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 3 local banner supplier to discuss sizing criteria. This item will be updated during the March 6 Committee Meeting. MUSEUM. Director Kilsdonk updated the Committee on the Exhibit Renovation Project which occurred the week of January 18-26. The next construction period will occur February 10-15 when the exhibit panels and pedestals will be completed, followed by artifact preparation in March. Significant community support, including various Town departments, ie: labor, materials, etc., has been offered for this project. The 1997 Program Series was also reviewed. In January, Susan Davis, Director/Stanley Museum in Kingfield, Maine, visited Estes Park for a series Of meetings with the Stanley Hotel Museum Board. The Stanley Hotel Museum is a branch of the Stanley Museum (Maine), and will operate under that Museum's 501(c)3 corporation. A mission statement was established, made arrangements for displays, and discussed ways to cooperate with the EPAHM, ie: a window box at the Stanley Hotel Museum will alert visitors to the Museum's activities, and vice-versa. The Stanley Hotel Museum will have a grand opening April 27. Administrator Klaphake noted the Director's increased responsibilities (currently on an interim basis) as she is working on the Renovation Plan for the Senior Center which includes pursing funding, .and the Interim Plan for the renovation of Stanley Hall. In reviewing statistics, the Museum had the best attendance (11,539) since 1992. SPECIAL EVENTS. Horse Show Agreements. The Committee reviewed standard Horse Show Agreements for: Colorado Hunter Jumper Association, July 21 - August 3, 1997, and for 1998 and 1999; Westernaires Show, August 8-9, 1997, August 14-15, 1998, and August 13-14, 1999; and Colorado Barrel Racers Association (COBRA), August 16-17, 1997. The COBRA event is new for 1997 and they have scheduled open races at night in which the public could participate. There has been no contact with the Quarter Horse Association relative to their not agreeing to a 3-year agreement. Committee recommends approval of the Agreements as presented, and commended Director Hinze in obtaining the new event. National Weather Station Facility Request - Continued from the January meeting. The Committee reviewed this request in January, continuing their recommendation to February. A 15- year agreement for access to their equipment on the Fairgrounds was presented. Administrator Klaphake reported that on June 20, 1995, the Town Board stopped all quiet title action on Stanley Park, particularly relative to the new fire station, and took the position that no leases, other than those existing with the EVRPD, Museum, and Senior Center be authorized whatsoever. As it was inappropriate to proceed with this request, the Committee recommends the RESOLUTION BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Hotel and Restaurant Liquor License, filed by Falkenstein Co., dba ANDREA'S OF ESTES, 145 E. Elkhorn Ave., Estes Park, Colorado, is January 21, 1997. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, February 25, 1997, at 7:30 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 2.89 miles, as measured from the center of the applicant's property. ADOPTED: RESOLUTION BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Beer and Wine Liquor License, filed by Boardwalk Pizza, Inc., dba BOARDWALK PIZZA, 153 E. Elkhorn Ave., Estes Park, Colorado, is February 5, 1997. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 11, 1997, at 7:30 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.1 miles, as measured from the center of the applicant's property. ADOPTED: - BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 3 local banner supplier to discuss sizing criteria. This item will be updated during the March 6 Committee Meeting. MUSEUM. Director Kilsdonk updated the Committee on the Exhibit Renovation Project which occurred the week of January 18-26. The next construction period will occur February 10-15 when the exhibit panels and pedestals will be completed, followed by artifact preparation in March. Significant community support, including various Town departments, ie: labor, materials, etc., has been offered for this project. The 1997 Program Series was also reviewed. In January, Susan Davis, Director/Stanley Museum in Kingfield, Maine, visited Estes Park for a series of meetings with the Stanley Hotel Museum Board. The Stanley Hotel Museum is a branch of the Stanley Museum (Maine), and will operate under that Museum's 501(c)3 corporation. A mission statement was established, made arrangements for displays, and discussed ways + to cooperate with the EPAHM, ie: a window box at the Stanley Hotel Museum will alert visitors to the Museum's activities, and vice-versa. The Stanley Hotel Museum will have a grand opening April 27. Administrator Klaphake noted the Director's increased responsibilities (currently on an interim basis) as she is working on the Renovation Plan for the Senior Center which includes pursing funding, .and the Interim Plan for the renovation of Stanley Hall. In reviewing statistics, the Museum had the best attendance (11,539) since 1992. SPECIAL EVENTS. Horse Show Agreements. The Committee reviewed standard Horse Show Agreements for: Colorado Hunter Jumper Association, July 21 - August 3, 1997, and for 1998 and 1999; Westernaires Show, August 8-9, 1997, August 14-15, 1998, and August 13-14, 1999; and Colorado Barrel Racers Association (COBRA), August 16-17, 1997. The COBRA event is new for 1997 and they have scheduled open races at night in which the public could participate. There has been no contact with the Quarter Horse Association relative to their not agreeing to a 3-year agreement. Committee recommends approval of the Agreements as presented, and commended Director Hinze in obtaining the new event. National Weather Station Facility Request - Continued from the January meeting. The Committee reviewed this request in January, continuing their recommendation to February. A 15- year agreement for access to their equipment on the Fairgrounds was presented. Administrator Klaphake reported that on June 20, 1995, the Town Board stopped all quiet title action on Stanley Park, particularly relative to the new fire station, and took the position that no leases, other than those existing with the EVRPD, Museum, and Senior Center be authorized whatsoever. As it was inappropriate to proceed with this request, the Committee recommends the AGREEMENT THIS AGREEMENT, made this 2 9 day of -7'L) u-41,'u~-1.,u , 1996 , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as·the party of the first part, and 4 6. Utuc-th ¢ -lau.*t- 0)90 8 a.a-4-£61.0 , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: -- A J ,~1 6262 - a 7 1 9 9 7 .S J \5 1\ - 1.L , \90& /n 3 JA 9.-8- e,»~. 9- , \>aa J un~ a 9 - A u-9 3, 1191 3-La~ 9-0 2-9 , ena 3441 1.7- 6»% \, \:999 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. Firtt party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 1 5. The first party shall provide cleanup for the grandstands in Arena A only. The first party shall prepare the a*ena for each of the shows or halter classes by having the show rihg soil disced, harrowed and sprinkled, if necessary, to provide proper soil conditions and dust control. The second party agrees to provide a break of at least one (1) hour between the performances for preparation of the arena by the first party, and second party understands and agrees that the failure to provide sbch a break may result in such preparation work not being done or completed prior to the beginning of the next performance. 6. Rental. The rental of the arenas shall be as follows: Arena A................................$150.00 per day Arena B (between barns) $ 75.00 per day Arena C (North/East Arena) $ 85.00 per day Arena D (North/West Arena) ............. $100.00 per day Arenas B, C, and D, if used for warmup purposes only, shall be rented free of charge. 7. The second party shall furnish 0 day guards and O night guards. The second party shall furnish a show manager, judges, 8. paddock and arena personnel without expense to first party. The show manager shall be on the grounds two (2) days before the first show to assign stalls and to manage the exhibitors and contestants. The first party shall have no responsibility to perform any of the foregoing functions. 9. The first party shall provide for the use of the second party grandstands, water and electricity, a public address system complete with microphone, amplifiers and lights for all night performances in Arena A, without expense to second party except as herein provided. The rental price of Arena A includes water, electricity, arena ground preparation, lights and public address system. The rental price for Arena B includes water and arena ground preparation. The rental price for Arenas C and D includes water, electricity and arena grounds preparation. The arena lights shall be turned off by first party one-half hour after each night show. 10. The grandstand ticket prices for all of the above shows having an admission fee shall be $ - per person, provided, however, that all children under the age of six (6) 2 years shall be admitted without charge. No person shall be admitted without a ticket or a show pass as herein provided for, except said children. Tickets shall be sold to the general public with no restrictions on who shall purchase said tickets. 11. The second party shall charge, collect and deliver to first party $5.00 a day for each East box stall, $7.00 a day for each West box stall, and $3.00 a day for each tack room, including all early arrivals before the show dates specified in Paragraph 1 of this agreement, and including use of said stalls on a per day basis after the show dates speci fied in Parqgraph 1. The earliest arrival date for participants will be 777crn, JUR, 42/, I 99.-1 MA*#421 £*~fr . The latest departure date will be 1k)* 664 * /497 All rental fees shall be paid to the firsk party no later than kip. 3, Iqql . An account unpaid after thirty (30) days shall be charged a finance charge of 1.5% per month, which is an annual percentage of 18%. 12. The second party shall'pay to the first party the total cost of all repairs incurred by it to repair any damage to any of the stalls rented by second party and water supply fixtures due to exhibitors or handlers securing animals to said fixtures. r The removal of any stall doors shall automatically be an additional charge of $15.00 per door. 13. The second party must furnish to first party a duly executed certificate of insurance of any insurance company authorized to be in business in Colorado at least thirty (30) days before the first show or halter class listed above. Said certificate must show first party as an additional named insured, and shall evidence the existence of the following minimum limits of liability: $150,000 bodily and personal injury for each person, with total liability for two or more persons injured in a single occurrence of $600,000; $100,000 property damage for each occurrence: and that a least ten days' notice must be given to the first party as holder of the certificate before the policy certified to can be canceled. 14. The second party shall obtain from each participant, contestant and exhibitor in any of said horse shows or halter classes, a release of all liability in the form set forth on Exhibit "A", attached to this agreement and incorporated herein by this reference. Second party shall reproduce said release in sufficient quantities to fulfill the obligations of this paragraph. 15. The second party agrees to save the first party harmless from any liability or expenses including attorneys fees and court costs from any third party claims for losses, damages 3 or injuries which are caused or alleged to be caused directly or indirectly by second party, its employees, agents, representatives, animals or equipment. 16. The first party shall provide parking areas for motor vehicles and horse vans at Stanley Park, subject to such rules and regulations that the first party may deem necessary. The barn manager will distribute a map of the Stanley Park grounds with rules and regulations as to the parking at the time stall assignments are made. 17. A fee of $8.00 per day shall be charged for each RV service hookup, $5.00 per day for dry camping and $3.00 per day for tent camping, including hookup day and the disconnect day. Said fee shall be collected by second party and remitted to first party with the stall fees. All vehicles with self-contained sewage storage units must be dumped only at the duly established sanitation dump station located within Stanley Park which is properly connected with a sanitary sewer system. 18. The rental fee for the Conference Room shall be $25.00 per day. 19. All dogs and other small animals that are on first party's property must be on a leash and under the control of the owner or the custodian of said animals. The provisions of Chapter 7.12 of the Estes Park Municipal Code will apply to all dogs on the first party's property. 20. The first party's representative of Stanley Park is: Linda Hinze PO Box 1967 Estes. Park, Colorado 80517 (970) 586-6104 21. The second party's representative for this contracted event is: 5 u. 0 M core- P. 0. F>aL ald 51 ola LL 60 Sol 35- (303)(098 -3 gEl 22. The first party, by and through its designated representative, shall conduct a count of all its stalls and camping facilities for which a daily fee is to be charged pursuant to this agreement. Said count shall be made each 4 morning. This agreement shall be determined on the basis of said count. The second party may, at its option designate a representative to accompany first party's representative during said count. 23. In the event first party does not have sufficient horse stalls for second party's purposes, first party may authorize the use of portable stalls by second party. Arrangements for said portable stalls shall be the responsibility of the second party. A charge of $1.00 per day per stall will be made by first party to second party for cleanup of said stalls. Maintenance shall be the sole responsibility of the second party for all stalls used by the second party. 24. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado. 25. The second party understands and agrees that it is an independent contractor under the terms and conditions of this. agreement. As such, the second party is not entitled to unemployment or insurance benefits through the Town. Also, the second party understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Second party also understands and agrees that it is responsible for worker' s compensation coverage and taxes for itself and anv employee. 26. This contract represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 27. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 5 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year f irst above written: PARTY OF THE FIRST PART: TOWN OF ESTES PARK BY: Mayor ATTEST: Town Clerk PARTY OF THE SECOND PART: By: tkmen-/-11 Juj i'22~esident Add~ss; 1107/1 '1'·| 8 6£+4- £L , Utk-bj 66 90/ 34 Phone: 713-1,7--li -1 -6 ATTEST: / 13*r 90, N:S#*40.4-// Secretary Address : 7.3.5-0 »71,.4_uu) 42*z.*Lf 4>W <20007 Phone : EL-*19) ·5©47- 2/90 6 CONTESTANT RELEASE FORM COMPLETE RELEASE DATE: AGREEMENT: As consideration for being allowed to participate and/or compete in the rodeo and/or horse show the Undersigned (INSERT PARTICIPANT'S FULL NAME AND ADDRESS) agrees to the following: 1. ACKNOWLEDGEMENT OF RISK: The Undersigned acknowledges that rodeos and/or horse shows are dangerous activities and that the participation in a rodeo arld/or horse show, as either a contestant, an employee or volunteer, exposes the participant to a substantial and serious risk of property damage, personal injury or death. The Undersigned expressly acknowledges that his/ her participation in the rodeo and/or horse show will involve such a hazard. 2. RELEASE OF SPONSORS: The Undersigned being fully aware that participation in the rodeo and/or horse show will expose him/her to a substantial and serious risk of property damage and/or personal injury or death, hereby releases all sponsors from liability for any and all property damage, personal inj urics or other claim arising froin the Undersigned' s participatiolt in the rodoo and/or horse show including those that are known and unknown, foreseen and unforeseen, future or contingent. I further agree to indemnity and hold harmless the Town of Estes Park, Colorado, their agents and employers from any such rights ancl claims. 3. COVENANT NOT TO SUE: The Undersigned covenants that the Undersigned shall not now or at any time in the future, directly or indirectly, commence or prosecuta any action, suit or other proceedings against the sponsors (or their officers, directors, employees, agents, or affiliates) concerning, arising out of,i or related to the actions, causes of action, claims and demands hereby waived, released or discharged by the Undersigned. 4. ASSURANCES: The Undersigned has full power, authority, capacity and right without limitation to execute, deliver and perform this Release. 5. BINDING RELEASE: This Release shall be binding upon the Undersigned and the Undersigned's spouse, legal representative, heirs, successors, and assigns. This Release has been carefully and fully read by the Undersigned and the Under- signed fully understands its terms and conditions and has voluntarily executed and delivered this Release as of this day of 19 AGE OF PARTICIPANT Signature of Participant NOTE: Participants under 18 years of age must have the following signed by parent or guardian. CONSENT OF PARENT OR LEGAL GUARDIAN I, , have read the abovc Release in full. I fully understand its terms and conditions and I hereby voluntarily execute and deliver the consent to ' s participation in the rodao and/or horse show. I further agree to be fully bound by the Release' s terms and conditions in both my individual capacity and in iny capacity as parent or legal guardian for the Undersigned. I further agree to indemnity and hold harmless the Town of Estes Park, Colorado, their agents and employees, from any such rights and claims asserted by my child. Date: AGREEMENT THIS AGREEMENT, made this day of 19 , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as the party of the first part, and C,.33©520~€\De·5»0.ZMb , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 1997 1998 1999 Ct™ /161 %-9,0 /441 Lex-,4-'s ,(94£ ,4>44 13-,/,99.9 0 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 1 4. First party shall receive and be entitled to keep all , receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 5. The first party shall provide cleanup for the grandstands in Arena A only. The first party shall prepare the arena for each of the shows or halter classes by having the show ring soil disced, harrowed and sprinkled, if necessary, to provide proper soil conditions and dust control. The second party agrees to provide a break of at least one (1) hour between the performances for preparation of the arena by the first party, and second party understands and agrees that the failure to provide such a break may result in such preparation work not being done or completed prior to the beginning of the next performance. 6. Rental. The rental of the arenas shall be as follows: Arena A. $150.00 per day Arena B (between barns) $ 85.00 per day Arena C (North/East Arena) $100.00 per day Arena D (North/West Arena) ............. $100.00 per day Arenas B, C, and D, if used for warmup purposes only, shall be rented free of charge. 7. The second party shall furnish M.£*m,•« day guards and Vll-/644241 night guards. / 81. The second party shall furnish a show manager, judges, paddock and arena personnel without expense to first party. The show manager shall be on the grounds two (2) days before the first show to assign stalls and to manage the exhibitors and contestants. The first party shall have no responsibility to perform any of the foregoing functions. 9. The first party shall provide for the use of the second party grandstands, water and electricity, a public address system complete with microphone, amplifiers and lights for all night performances in Arena A, without expense to second party except as herein provided. The rental price of Arena A includes water, electricity, arena ground preparation, lights and public address system. The rental price for Arena B includes water and arena ground preparation. The rental price for Arenas C and D includes water, electricity and arena grounds preparation. The arena lights shall be turned off by first party one-half hour after each night show. 10. The grandstand ticket prices for all of the above shows having an admission fee shall be $ 5.2 per person, provided, however, that all children under the age of six (6) 2 years shall be admitted without charge. No person shall be admitted without a ticket or a show pass as herein provided for, except said children. Tickets shall be sold to the general public with no restrictions on who shall purchase said tickets. 11. The second party shall charge, collect and deliver to first party $5.00 a day for each East box stall, $7.00 a day for each West box stall, and $3.00 a day for each tack room, including all early arrivals before the show dates specified in Paragraph 1 of this agreement, and including use of said stalls on a per day basis after the show dates specified in Paragraph 1. The earliest arrival date for participants will be/~&1~~49-1 The latest departure date will be L.•c kiw,/, f /3- , 449 All rental fees shall be paid to the first barty no later than '9'7;.lu·•./C €01<4 40,£/ . An account unpaid after thirty (30) days thall be'charded a finance charge of 1.5% per month, which is an annual percentage of 18%. 12. The second party shall pay to the first party the total cost of all repairs incurred by it to repair any damage to any of the stalls rented by second party and water supply fixtures due to exhibitors or handlers securing animals to said fixtures..,The removal of any stall doors shall automatically be an additional charge of $15.00 per door. 13. The second party must furnish to first party a duly executed certificate of insurance of any insurance company authorized to be in business in Colorado at least thirty (30) days before the first show or halter class listed above. Said certificate must show first party as an additional named insured, and shall evidence the existence of the following minimum limits of liability: $150,000 bodily and personal injury for each person, with total liability for two or more persons injured in a single occurrence of $600,000; $100,000 property damage for each occurrence: and that a least ten days' notice must be given to the first party as holder of the certificate before the policy certified to can be canceled. 14. The second party shall obtain from each participant, contestant and exhibitor in any of said horse shows or halter classes, a release of all liability in the form set forth on Exhibit "A", attached to this agreement and incorporated herein by this reference. Second party shall reproduce said release in sufficient quantities to fulfill the obligations of this paragraph. 15. The second party agrees to save the first party harmless from any liability or expenses including attorneys fees and court costs from any third party claims for losses, damages 3 or injuries which are caused or alleged to be caused directly or indirectly by second party, its employees, agents, representatives, animals or equipment. 16. The first party shall provide parking areas for motor vehicles and horse vans at Stanley Park, subject to such rules and regulations that the first party may deem necessary. The barn manager will distribute a map of the Stanley Park grounds with rules and regulations as to the parking at the time stall assignments are made. 17. A fee of $8.00 per day shall be charged for each RV service hookup, $5.00 per day for dry camping and $3.00 per day for tent camping, including hookup day and the disconnect day. Said fee shall be collected by second party and remitted to first party with the stall fees. All vehicles with self-contained sewage storage units must be dumped only at the duly established sanitation dump station located within Stanley Park which is properly connected with a sanitary sewer system. 18. The rental fee for the Conference Room shall be $25.00 per day. 19. All dogs and other small animals that are on first party' s property must be on a leash and under the control of the owner or the custodian of said animals. The provisions of Chapter 7.12 of the Estes Park Municipal Code will apply to all dogs on the first party's property. 20. The first party's representative of Stanley Park is: Linda Hinze PO Box 1967 Estes Park, Colorado 80517 (970) 586-6104 21. The second party's representative for this contracted event is: CLA 0 f ls.LL,£9-,lt--) 1 9 100 0 j Se, n, 4·4 - G.© c.ks:; N. C o 9,0 </r 1 l 3:0*) eq z - ~~,7 4 22. The first party, by and through its designated representative, shall conduct a count of all its stalls and camping facilities for which a daily fee is to be charged pursuant to this agreement. Said count shall be made each 4 morning. This agreement shall be determined on the basis of said count. The second party may, at its option designate a representative to accompany first party's representative during said count. 23. In the event first party does not have sufficient horse stalls for second party's purposes, first party may authorize the use of portable stalls by second party. Arrangements for said portable stalls shall be the responsibility of the second party. A charge of $1.00 per day per stall will be made by first party to second party for cleanup of said stalls. Maintenance shall be the sole responsibility of the second party for all stalls used by the second party. 24. All the participants, guests and employees of the second party shall comply'with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado. 25. The second party understands and agrees that it is an independent contractor under the terms and conditions of this agreement. As such, the second party is not entitled to unemployment or insurance benefits through the Town. Also, the second party understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Second party also understands and agrees that it is responsible for worker's compensation coverage and taxes for itself and any employee. 26. This contract represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 27. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 5 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year f irst above written: PARTY OF THE FIRST PART: TOWN OF ESTES PARK BY: Mayor ATTEST: Town Clerk PARTY OF THE SECOND PART: 41 4& p -£& By:t-«12 P esidefit Address .· /6 200 20 ~ c Y r,/ '~0(5~ Cr> C» o .( A CD ./rf Phone: Secretary Address : /6-20* 43 5 w Tu dA---- (2470019 (15 &04/I Phone: 6 CONTESTAI\IT RELEASE FORM COMPLETE RELEASE DATE: AGREEMENT: As consideration for being allowed to participate and/or compete in the rodeo and/or horse show ·the Undersigned (INSERT rAliTICIPANT' S FULL NAME AND ADDRESS) agrees to the following: 1. ACKNOWLEDGEMENT OF RISK: The Undersigned acknowledges that rodoos and/or horse shows arc dangerous activities and that the participation in a rodeo and/or horse show, as either a coratestaut, an employee or volunteer, exposes the participant to a substantial and serious risk of property damage, personal injury or death. The Undersigned expressly acknowledges that his/ her participation in tlic rocleo and/or horse show will involve such a hazard. 2. RELEASE OF SPONSORS: The Undersigned being fully aware that participation in the rodeo and/or horse show will expose him/her to a substantial amd serious risk of property damage and/or personal injury or death, hereby releases all sponsors from liability for any and all property damage, personal injuries or other claim arising froin the Undersigned' s participation in the rodoo and/or horse show including those that are known and unknown, foreseen and unforeseen, future or contingent. I further agree to indemnity atid hold harmless the Town of Estes Park, Colorado, their agent:a and omployerl from any such rights and claims. 3. COVENANT NOT TO SUE: The Undersigned covenants that the Undersigned sltall not now or at any ti.me iii the future, directly or indirectly, commence or prosecute any action, suit or other proceedings against the sponsors (or their officers, directors, employees, agents, or affiliates) concerning, arising out of,, or related to the actions, causes of action, claims and demands hereby waived, released or discharged by the Undersigned. 4. ASSURANCES: The Undersigned has full power, authority, capacity and right without limitation to execute, deliver and perform this Release. 5, BINDING RELEASE: This Release shall be binding upon the Undersigned and the Undersigned's spouse, legal representative, heirs, successors, and assiens. This Release has been carefully and fully read by the Undersigned and the Under- signed fully understands its terms and conditions and has voluntarily executed and delivered this Release as of this day of 19 AGE OF PARTICIPANT Signature of Participant NOTE: Participants undor 18 years of age must have the following signed by parent or guardian. .. CONSENT OF PARENT OR LEGAL GUARDIAN I, , have react the above Release in full. I fully understand its terms and conditions and I hereby voluntarily execute and deliver the consent to 's participation in the rodco and/or horse show. I further agree to be tully bound by· the Release' s terms and conditions in both my individual capacity and iii my capacity as parent or legal guardian for the Undersigned. I further agree to indenmity and hold harmless the Tow'11 of Estes Park, Colorado, their agents and employees, from any such rights and claims asserted by my child. Date: 1.A. (3) INFORMATION FOR THE COLORADO BARREL RACERS ASSN. WILL BE DISTRIBUTED AT THE MEETING ....FORD.U.LISHING.0 RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 4 request for a National Weather Station Facility at Stanley Park be denied, directing staff to so advise the affected agency. Port-A-Stall Remodeling/Relocation - Review of Bids. Director Hinze reported that the purpose of the relocation is to increase the building's use and reduce the slope of the pedestrian way on the north side from 11% to 4% grade. A total of $38,000 was budgeted. Bids for the concrete, 45:9 electrical and physical relocation were obtained, as well as excavation, insulation, heat, gutters, and asphalt. A '· cement floor is being included, and the type of heating system is yet to be determined. Including the contingency, ' the project is within budget, and staff requested approval to proceed. The Committee recommends the bids from Cornerstone Concrete for $15,441, Estes Valley Electric for $2,139.62, Rosedale Marketing (Port-A-Stall contractor) for $8,500, plus the miscellaneous expenses of $9,100, and the contingency of $2,819.38 be accepted. 1997 Parade Permits. The Committee reviewed the standard Parade Applications for the Hippy Dippy Doo-Wop Parade, May 31, Rooftop Rodeo Parade, July 12, and Christmas Parade, November 28, and recommends approval of all three Parade Applications, as presented. February Events. Staff reviewed the following events occurring in February: Valentine's Day Weekend, Valentine High Tea, Imagine This!, International Dog Pull, President's Weekend Celebration, and Diamond Studs Musical. There being no further business, Chairman Doylen adjourned the meeting at 9:40 a.m. ·421£ o th-J Vickie O'Connor, CMC/AAE, Town Clerk I.A.F...PUILISHING.0. RECORD OF PROCEEDINGS Community Development Committee February 6, 1997 Committee: Chairman Doylen, Trustees Barker and Marshall Attending: Chairman Doylen, Trustee Marshall Also Attending: Town Administrator Klaphake, Directors Hinze, Kilsdonk and Stamey, Advertising Manager Marsh, Conference Center Director Pickering, Clerk O'Connor Absent: Trustee Barker Chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT. Advertising Report. 1996 Year-end statistics are as follows: 1995 1996 Variation Request for Information 72,376 69,610 4% decrease Telephone Inquires 74,675 74,528 0.2% " In 1996, 227,120 Visitor's Guides and 188,588 Adventure Brochures were distributed. Excellent return on investment is being realized with the Media Relations Program produced by Sally Anderson/Market Reach. In 1996, over $12 in known publicity for every dollar spent was generated. Highlights include special coverage in the Times-Picayune, Tampa Tribune, AAA Rocky Mountain Motorist, and significant gains in the Denver Post, Rocky Mountain News, and Gazette-Telegraph in Colorado Springs. Total value generated, $144,000. Copies of a full page article on The Stanley Hotel in Travel Weekly published January 9, along with several other articles featuring the Wool Market, Western Heritage Days, Winter Wonderland, Scottish Festival, etc. were reviewed. In addition, copies of the latest Insert featuring February/March events was presented. Discussion followed on the positive effect of annual special events and how they contribute to the Advertising Program. New Special Projects for 1997 are: increased infiltration of national travel markets; increased presence along the ' Northern Colorado Front Range, and a "Quick Tour" version of the Virtual Visitors Guide, plus additional internal " hot links" with the Guide. 1997 Conference Center Marketing Plan. Director Pickering reviewed the Market Analysis: major remodeling of the Holiday Inn ($2.5 Million) is nearing completion, and this project brings the Inn into compliance with core modernization commitments of Holiday International. The Stanley Hotel has begun an aggressive $4 Million ' refurbishing and plans a 1997 completion. 1996 has shown early signs that the tourism economy is beginning to decline. Hotel occupancies have decreased in all of the \ BRADFORD PUSLISHINGCO. RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 2 Front Range communities, and all of the convention bureaus have cited the demise of the state tourism entity as a major factor. The CTTA Marketing Association stumbled, and they may not have the resources to proceed. Continued decreases in occupancies have already begun to drive rates down, and hotels are selling at an all time high. Executives in the tourism market are exiting the state, looking for brighter opportunities outside Colorado. All of these factors, as warning signs, indicate 1997 will be a year that defines the state of Colorado's position in tourism for years to come. In 1996, the Estes Park Conference Center realized lower bookings than 1995. Based primarily on the remodeling, the Center hosted 13,203 conferees in 1996; though the total number of attendees was down, the number of groups was up with 92 groups using the Center. The smaller number of attendees coupled with more but smaller groups, is due to the 90 days of construction at the Holiday Inn, eliminating up to 50 rooms at a time from January through April. 1997 will continue to be sluggish as the industry watches the economy and family travel plans. The Longwood Study of Colorado Tourist Market Share completed in 1996, shows a 30% market loss since the demise Of the Colorado Tourism Board/tourism tax. The Center begins 1997 with 22 large conferences confirmed; several late 1997 conferences are still tentative, however, staff believes 1997 shduld show very strong in the second and third quarters. The Estes Park Conference Center continues to receive excellent ratings on the facility, service, and the like. Director Pickering also reviewed a Competitive Analysis, 1997 Marketing Strategy and Goals, Marketing Action Plan by Quarters, Advertising Plan, and Public Relations Plan. Staff will provide copies of the Conference Center Packet information to all Trustees. Special Event Banners. Administrator Klaphake briefed the Committee on the Banner Project which was previously approved. Due to excessive cost with the previous concept, staff is proposing the use of standard poles, painted Streetscape green with guy wires that could be placed (1) in the island west of the former Coffee Bar, and (2) in the right-of-way area west of the Highway 34/36 Intersection, east of "Philly Billy's Restaurant (between the restaurant and Quik Print). Placement would be "angled" for utmost i visibility, and the span could be approximately 40'. If both sites are approved, staff believes both pedestrian and vehicular access would be accommodated. Staff suggested banners include an artistic expression to prevent standard lettering on a solid background. Installation could occur in-house, hopefully, by May, 1997. Administrator Klaphake reiterated that when the Town Board approved the Special Event Banner Project in 1996, they conditioned that approval with the elimination of the two existing banner sites (Chamber of Commerce and Municipal Parking Lot). The Committee recommends staff be authorized to proceed with the new concept as presented, therefore, the Clerk's Office will serve notice to interested organizations (previously- established list), and the Administrator will meet with the BRADFOROPUILISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 3 local banner supplier to discuss sizing criteria. This item will be updated during the March 6 Committee Meeting. MUSEUM. Director Kilsdonk updated the Committee on the Exhibit Renovation Project which occurred the week of January 18-26. The next construction period will occur February 10-15 when the exhibit panels and pedestals will be completed, followed by artifact preparation in March. Significant community support, including various Town departments, ie: labor, materials, etc., has been offered for this project. The 1997 Program Series was also reviewed. In January, Susan Davis, Director/Stanley Museum in Kingfield, Maine, visited Estes Park for a series of meetings with the Stanley Hotel Museum Board. The Stanley ' Hotel Museum is a branch of the Stanley Museum (Maine), and will operate under that Museum's 501(c)3 corporation. A mission statement was established, made arrangements ,for displays, and discussed ways + to cooperate with the EPAHM, ie: a window box at the Stanley Hotel Museum will alert visitors to the Museum's activities, and vice-versa. The Stanley Hotel Museum will have a grand opening April 27. Administrator Klaphake noted the Director's increased responsibilities (currently on an interim basis) as she is working on the Renovation Plan for the Senior Center which includes pursing funding, .and the Interim Plan for the renovation of Stanley Hall. In reviewing statistics, the Museum had the best attendance (11,539) since 1992. SPECIAL EVENTS. Horse Show Agreements. The Committee reviewed standard Horse Show Agreements for: Colorado Hunter Jumper Association, July 21 - August 3, 1997, and for 1998 and 1999; Westernaires Show, August 8-9, 1997, August 14-15, 1998, and August 13-14, 1999; and Colorado Barrel Racers Association (COBRA), August 16-17, 1997. The COBRA event is new for 1997 and they have scheduled open races at night in which the public could participate. There has been no contact with the Quarter Horse Association relative to their not agreeing to a 3-year agreement. Committee recommends approval of the Agreements as presented, and commended Director Hinze in obtaining the new event. National Weather Station Facility Request - Continued from the January meeting. The Committee reviewed this request in January, continuing their recommendation to February. A 15- year agreement for access to their equipment on the Fairgrounds was presented. Administrator Klaphake reported that on June 20, 1995, the Town Board stopped all quiet title action on Stanley Park, particularly relative to the new fire station, and took the position that no leases, other than those existing with the EVRPD, Museum, and Senior Center be authorized whatsoever. As it was inappropriate to proceed with this request, the Committee recommends the =L . aRADFOROPUILISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 4 request for a National Weather Station Facility at Stanley Park be denied, directing staff to so advise the affected agency. Port-A-Stall Remodeling/Relocation - Review of Bids. Director Hinze reported that the purpose of the relocation is to increase the building's use and reduce the slope of the pedestrian way on the north side from 11% to 4% grade. A total of $38,000 was budgeted. Bids for the concrete, electrical and physical relocation were obtained, as well as excavation, insulation, heat, gutters, and asphalt. A cement floor is being included, and the type of heating system is yet to be determined. Including the contingency, the project is within budget, and staff requested approval to proceed. The Committee recommends the bids from Cornerstone Concrete for $15,441, Estes Valley Electric for $2,139.62, Rosedale Marketing (Port-A-Stall contractor) for $8,500, plus the miscellaneous expenses of $9,100, and the contingency of $2,819.38 be accepted. 1997 Parade Permits. The Committee reviewed the standard Parade Applications for the Hippy Dippy Doo-Wop Parade, May 31, Rooftop Rodeo Parade, July 12, and Christmas Parade, November 28, and recommends approval of all three Parade Applications, as presented. February Events. Staff reviewed the following events occurring in February: Valentine's Day Weekend, Valentine High Tea, Imagine This!, International Dog Pull, President's Weekend Celebration, and Diamond Studs Musical. There being no further business, Chairman Doylen adjourned the meeting at 9:40 a.m. Vickie O'Connor, CMC/AAE, Town Clerk BRADFOROPUILISHINGCO RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 3 local banner supplier to discuss sizing criteria. This item will be updated during the March 6 Committee Meeting. MUSEUM. Director Kilsdonk updated the Committee on the Exhibit Renovation Project which occurred the week of January 18-26. The next construction period will occur February 10-15 when the exhibit panels and pedestals will be completed, followed by artifact preparation in March. Significant community support, including various Town departments, ie: labor, materials, etc., has been offered for this project. The 1997 Program Series was also reviewed. In January, Susan Davis, Director/Stanley Museum in Kingfield, Maine, visited Estes Park for a series of meetings with the Stanley Hotel Museum Board. The Stanley ' Hotel Museum is a branch of the Stanley Museum (Maine), and will operate under that Museum's 501(c)3 corporation. A mission statement was established, made arrangements for displays, and discussed ways - to cooperate with the EPAHM, ie: a window box at the Stanley Hotel Museum will alert visitors to the Museum's activities, and vice-versa. The Stanley Hotel Museum will have a grand opening April 27. Administrator Klaphake noted the Director's increased responsibilities (currently on an interim basis) as she is working on the Renovation Plan for the Senior Center which includes pursing funding, .and the Interim Plan for the renovation of Stanley Hall. In reviewing statistics, the Museum had the best attendance (11,539) since 1992. SPECIAL EVENTS. Horse Show Agreements. The Committee reviewed standard Horse Show Agreements for: Colorado Hunter Jumper Association, July 21 - August 3, 1997, and for 1998 and 1999; Westernaires Show, August 8-9, 1997, August 14-15, 1998, and August 13-14, 1999; and Colorado Barrel Racers Association (COBRA), August 16-17, 1997. The COBRA event is new for 1997 and they have scheduled open races at night in 1 A . which the public could participate. There has been no contact with the Quarter Horse Association relative to their not agreeing to a 3-year agreement. Committee recommends approval of the Agreements as presented, and commended Director Hinze in obtaining the new event. National Weather Station Facility Request - Continued from the January meeting. The Committee reviewed this request in January, continuing their recommendation to February. A 15- year agreement for access to their equipment op the Fairgrounds was presented. Administrator Klaphake reported that on June 20, 1995, the Town Board stopped all quiet title action on Stanley Park, particularly relative to the new fire station, and took the position that no leases, other than those existing with the EVRPD, Museum, and Senior Center be authorized whatsoever. As it was inappropriate to proceed with this request, the Committee recommends the 1.A. (3) INFORMATION FOR THE COLORADO BARREL RACERS ASSN. WILL BE DISTRIBUTED AT THE MEETING BRADFOR/PUBLISHING.0 RECORD OF PROCEEDINGS Community Development Committee - February 6, 1997 - Page 4 request for a National Weather Station Facility at Stanley Park be denied, directing staff to so advise the affected agency. Port-A-Stall Remodeling/Relocation - Review of Bids. Director Hinze reported that the purpose of the relocation - is to increase the building's use and reduce the slope of the pedestrian way on the north side from 11% to 4% grade. A total of $38,000 was budgeted. Bids for the concrete, electrical and physical relocation were obtained, as well as excavation, insulation, heat, gutters, and asphalt. A Dipx-- -ing cement floor is being included, and the type of heating - 1:B. the project is within budget, and staff requested approval system is yet to be determined. Including the contingency, to proceed. The Committee recommends the bids from Cornerstone Concrete for $15,441, Estes Valley Electric for $2,139.62, Rosedale Marketing (Port-A-Stall contractor) for $8,500, plus the miscellaneous expenses of $9,100, and the contingency of $2,819.38 be accepted. 1997 Parade Permits. The Committee reviewed the standard Parade Applications for the Hippy Dippy Doo-Wop Parade, May 31, Rooftop Rodeo Parade, July 12, and Christmas Parade, November 28, and recommends approval of all three Parade Applications, as presented. February Events. Staff reviewed the following events occurring in February: Valentine's Day Weekend, Valentine High Tea, Imagine This!, International Dog Pull, President's Weekend Celebration, and Diamond Studs Musical. There being no further business, Chairman Doylen adjourned the meeting at 9:40 a.m. , VA CLE,i, O <.L4-·.~,~~.,4.,~ Vickie O'Connor, CMC/AAE, Town Clerk ...0,0.OPU.L..ING CO RECORD OF PROCEEDINGS Planning Commission January 21, 1997 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Burgess, Gilfillan, A. Hix and Pohl Also Attending: Trustee Liaison G. Hix, Director Stamey, Senior Planner Joseph, Secretary Botic Absent: Commissioners Brown and Thomas Chairman Sager called the meeting to order at 1:30 p.m. 1. MINUTES Minutes of the December 17, 1996 meeting were approved as presented. 2. ELECTION OF OFFICERS FOR 1997 Al Sager was nominated Chairman and it passed unanimously. Ed pohl was nominated Vice Chairman and it passed unanimously. It was also noted the Community Development Secretary or a representative from the Town Clerk's Office would serve as Recording Secretary. 3. REZONING 3.a. Lots 1 and 2, Mirabell Subdivision, From: R-S, 1 and 2 family To: E-Estate, Single Familv. It was moved and seconded (Burgess/A. Hix) the Rezoning of Lots 1 and 2, Mirabell Subdivision From R-S, 1 and 2 family To E-Estate, Single Family, be withdrawn and it passed unanimously. 4. 4.a. Special Review 97-1, Lot 2, Thirteenth Fairwav Subdivision. Brodie Avenue and Matthew Circle, Elk Ridge Development. Liahthouse Group/Applicant. This is a request for construction of 54 condominium units. Chairman Sager opened the Public Hearing. Applicant's representative, Paul Kochevar, explained this item was presented at the December 4 1996 Planning Commission meeting as a discussion item only regarding the road system. The Plan today has been altered to reduce density by two units with the same road system as in December, recognizing it does not address all of the <ji-£- ~ neighbors' concerns. There is a potential for some thru traffic, the site is a three tiered configuration which allows for increased visual open space, everyone will have their own back yard, and they have tried to save trees. The owner is proposing to construct a concrete curb and gutter, 24' wide road, 5' sidewalks, two traffic calmers which will be lighted and landscaped. There will be off street parking and one parking bay. He expressed agreement with all staff recommendations except including a disclosure statement in sale contracts. However, he did agree to meet with the EVRPD and Planning Staff to reduce conflicts and stated the owner is willing to financially contribute to make changes. Director Stamey clarified that the Town's position is to work with the Applicant to find a mutual solution regarding the fairway. Senior Planner Joseph reviewed the staff report explaining the reasons why this proposal is a Special Review and noted staff is recommending a street name change that does not begin.with 'Elk Ridge'. Director Stamey reviewed written correspondence received from: Bettie Chamberlin - 1340 Matthew Circle, Jack Endacott - 1350 Matthew Circle, Estes Park Mountain Fairways, Inc., and Christopher Downs of ...0/0.0/.0.10.ING.0 RECORD OF PROCEEDINGS Planning Commission - January 21, 1997 Page 2 Harding, Shultz and Downs - 1200 17th Street, Suite 1950, Denver, Colorado. Audience comments were heard from Lew Wallace, 1433 Matthew Circle, President of Estes Park Mountain Fairways, Inc. who submitted a Petition on behalf of the EPMFI residents protesting the extension of Matthew Circle or any other street system that would connect their Association with the proposed Elk Ridge Subdivision. He expressed concern with the 22' width of Matthew Circle, traffic issues of children and vehicles, golf carts, etc. and believes this proposal is poor planning and create an unsafe situation. Jim Smith, 1437 Matthew Circle, was concerned that an existing trash bin and area used for stacking snow will be eliminated with the approval of the proposal and he suggested an alternative site for an additional road. Chairman Sager stated the trash enclosures are on public property, it is regrettable they were placed their initially, and up to this time there has been no effort to have them removed. Ed Stauffer, 1453 Matthew Circle, immediate past president of EPMFI, stated Paul Kochevar had spoken with the Town on the trash bin location and this was done with Town approval. He suggested having a cyclone fence erected during construction and replaced with a split rail fence after completion of construction. Donald Anderson, 1410 Matthew Circle, expressed concerns with traffic (senior citizens use the street as a walkway/current problems with tractors/lawn mowers). He believes the proposal will consist of too many units with 100+ additional vehicles, also the nearby affordable housing development will add vehicles, which may result in the highest density in town with many traffic problems and suggested having a second road/entrance by Community Church of the Rockies and did not understand why this idea was previously eliminated and requested only one access on Matthew Circle for emergency use only. Public Works Director Linnane reviewed the meetings held over the past two months with the Developer, Mr. Kochevar and Town Staff. Problems have dealt with having a platform for vehicle acceleration and slope and the ability to match grades with Matthew Circle and meet Town street standards. Developer, Leonard Arnold, 527 Hickory Drive, Big Elk Meadows, explained this is the only development he is involved with at this time, some earlier concerns have been corrected, and a 5- 7 year build out of 10-12 units/year is being considered, this is the first major condominium plan since the adoption of the Comprehensive Plan which is in compliance with the Plan. This proposal is in accordance with the original intent for Matthew Circle, they recognize cul-de-sacs are undesirable, the original idea for a connection at the Community Church road was not feasible due to slope. He does recognize the neighborhood concerns and expressed interest in being a good neighbor with widened streets and sidewalks and will give $10,000 towards mitigation of potential golf course problems. Commissioner Gilfillan joined the meeting. Barry Sweet, 142 Alpine Circle, expressed concerns with increased traffic and the diminishing view and questioned the ownership status of the property. Mr. Kochevar stated the application has the signature of the current land owner and the Applicant; the seller has chosen to have the For Sale sign remain. Frank Grimm, 1445 Matthew Circle, stated the proposed driveways will cross private property and he was also told by -GFOMO PUeLISHING CO. RECORD OF PROCEEDINGS Planning Commission - January 21, 1997 Page 3 Mr. McKinnon an easement existed. Director Stamey stated the easement is unrelated to the street dedication, and no gap exists between the street R-0-W and the east property line. Donald Anderson, 1410 Matthew Circle, emphasized his concerns with entrances and exits and believes the road by Community Church should be considered. Lew Wallace, 1433 Matthew Circle, read a section from the easement, expressed drainage concerns and believes the church entrance can be utilized as an entrance. Chairman Sager closed the Public Hearing at 2:42 pm. Director Stamey reminded the Commissioners that a motion would need to specifically address items 1-4 in the staff report. Commissioner A. Hix stated she was sympathetic to Matthew Circle residents and was uncomfortable with the street plan solution. In response to her question on the two unit density bonus, Mr. Kochevar stated the living areas of 39 units will face the south and Code would allow 3.9 units, however, they are only requesting 2 units. Chairman Sager stated it is unfair, unreasonable, and unnecessary to approve a project which will result in an immediate request for a setback variance. Commissioner Pohl expressed his sympathy to current residents and suggested adding another entrance. Public Works Director Linnane emphasized the memo from Public Works submitted to the Planning Commission stating that he is recommending a connecting point to facilitate fire and police response time, to disburse traffic, and to network the neighborhoods. Commissioner Burgess stated she has a problem networking the neighborhoods when some want to remain small and believes Matthew Circle is a confusing street. At the request of Commissioner Gilfillan, Director Stamey clarified that the Matthew Circle R-0-W along the east property line was originally dedicated to allow flexibility in locating the future street connection. Commissioner Pohl suggested continuing this item and having everyone meet to resolve the issues. Mr. Arnold spoke stating he needed direction as he has been meeting for two months and has had staff support and now the Commission is proposing to overrule staff. He believes the current proposal is an improved plan with support from the Fire Department, Public Works and Planning Staff. Discussion continued. Recognizing the concerns are exaggerated, it was moved and seconded (Sager/Gilfillan) Special Review 97-1, Elk Ridge Development, Lot 2, Thirteenth Fairway Subdivision, be favorably recommended to the Board of Trustees with the following findings and conditions, and it passed by the following votes: those voting :'Yes", Commissioners Gilfillan, Pohl, and Sager, those voting "noll, Commissioners Burgess and A. Hix. • Deny solar bonus. • Approve street layout as presented. • Remove on-street parking. • The proposed Development Plan is in conformance with the applicable provisions of 17.36.030 (Special Review). • Exception from required street setbacks internal to the project is granted as shown on the plan. ...0,0.opu'Lt'.ING.0. RECORD OF PROCEEDINGS Planning Commission - January 21, 1997 Page 4 • The 30' perimeter setbacks, with the exception of the parking bay, be met. • Sidewalks to be 5' in width. • Drainage improvements along Brodie Avenue are to be designed so as not to interfere with future pedestrian and bike paths. • Developer to change the name of Elk Ridge Drive. • A water main construction plan and a roadway plan and profile with traffic "calmer" details to be provided. The "calmer" must have a street light and be designed to provide traffic safety. • Trash bins on adjacent Mountain Fairway Circle must be relocated to accommodate the proposed roadway connection. Developer is to work with the Mountain Fairway Association to relocate the trash enclosures. • The Developer should meet with Town and EVRPD Staff to discuss related golf course issues. 5. DEVELOPMENT PLANS 5.a. Development Plan 97-2. Lot 22. Ranch Meadow Subdivision, Richard H. Wille, Trust/Applicant. This request is for Multi-Family Residential, 9 units in two buildings. Senior Planner Joseph reviewed the staff report stating the proposal has been revised to include staff recommendations in the staff report and a concept sketch plan has been submitted, for other adjacent lots. Director Stamey noted the cul-de-sac is a private street and documentation will be required addressing maintenance and snow removal. Applicant's representative, Bill Van Horn, stated the mail boxes for the entire area will be located on Raven Circle, there will be no trash bins (trash will be kept in garages). Driveways will not be shared between Lots. Responding to Chairman Sager's concerns, Applicant Rich Wille stated he is considering four different shingle colors and a variation of landscaping. There being no further discussion, it was moved and seconded (A. Hix/Burgess) Development Plan #97- 2, Lot 22, Ranch Meadow Subdivision be approved with the following conditions, and it passed unanimously. • Landscaping: The Planning Commission approves this planting plan and the proposed sizes. A note to be added stating "All disturbed areas shall be protected from erosion and be reseeded with native grass mix." • One handicap adaptable unit should be identified. A note to be added to the Plan stating •All improvements shown on the Plan must be installed or guaranteed prior to issue of a final Certificate of Occupancy.~ 5.b. Development Plan 97-3. Lot 26. Ranch Meadow Subdivision. Richard H. Wille, Trust/Applicant. This request is for Multi-Family Residential, 9 units in two buildings. Senior Planner Joseph reviewed the staff report stating the asphalt surface has been noted and drainage concerns have been worked out with Public Works. There is a 30' emergency access easement located along the east property line of this lot which will need to be kept clear of trees or other improvements which might interfere with the use of this easement by emergency vehicles and a note