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Home My WebLink AboutPACKET Town Board 1996-02-13BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 13, 1996 7:30 P.M. AGENDA Presentation of the Certificate and Plague of Achievement for Excellence in Financial Reporting to Finance officer Vavra and Steve Jackson, CPA. PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated January 23, 1996. 2. Bills. 3. Committee Minutes: A. Public Works, January 25, 1996. B. Community Development, February 1, 1996. C. Light & Power, February 8, 1996. D. Special Planning Commission, February 6, 1996 (acknowledgement only. 4. Set public hearing for March 12, 1996 to consider adoption of the Model Traffic Code, 1995 Edition. 5. Set public hearing for April 9, 1996 to consider adoption of the National Electric Code, 1996 Edition. 6. Set public hearing for April 23, 1996 to consider amendment to Year-Round Time of Day Electric Rate. ACTION ITEMS: 1. Public Works Committee, January 25, 1996: A. Authorize Budget Expenditures for the following projects: 1. Crack Seal Equipment 2. Spruce Drive Bridge Rehabilitation 3. 1996 Water Line Projects 4. Holding Green House. 2. Community Development Committee (Special Events Dept.): A. Approval of the following standard Contracts: 1. Colorado Hunter Jumper Association 2. Colorful Colorado Shows (Quarter Horse Shows). 1 3. Light & Power Committee: A. Vehicle Bids (New Jeep Wrangler & Cherokee) - , Authorize Budget Expenditure. 4. Park Entrance Estates Special Improvement District #95-1: A. Acceptance of Construction Contract. B. Resolution 4-96 - Setting forth the Proposed Assessment Roll and giving notice of public hearing on the proposed assessments (March 12, 1996). 5. Public Hearing - Initiated Ordinance Petition providing for the proposed Rezoning of the North 16.9175 Acres of the Storer Ranch Addition. If the Initiated Ordinance Petition is not adopted: A. Resolution 05-96 - Referring Initiated Ordinance Petition to electors at the regular municipal election scheduled April 2, 1996. B. Acknowledgement of Ballot Title as prepared by Town Attorney and Town Clerk. 6. Resolution #6-96 - Setting April 2, 1996 as time for Regular Municipal Election. 7. Town Administrator's Report: A. Planning Commission Referral Policy. 8. Motion to enter Executive Session to discuss contract negotiations. 2 RECEIVED GOVERNMENT FINANCE DEC 1 8 1995 OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 ADMIN. DEPT 312/977-9700 â€¢ Fax: 312/977-4806 December 8, 1995 Mr. Gary F. Klaphake Town Administrator Town of Estes Park P.O. Box 1200 Estes Park, Colorado 80517 Dear Mr. Klaphake: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1994 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Monte L. Vavra, Finance Officer. The Certificate of Achievement plague will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1994 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION 1- ul- #= - 1 Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street, N.W., Suite 650. Washington, DC 20006 202/429-2750 â€¢ Fax: 202/429-2755 Z 4:1 U:1 U Aut N 0 e .0 !51 1 \Â©b k4 r-1 8 ~ /6~ ~ 0 8 /&2 14 #4< - E-1 i-t ' 2'b & (6 14 E o.s ~,0 (6 -A ft a 2 E i 0 >44 A ~ 10 . 04 3 (D M 8 5 F E 0 Z -r{ 1! 6F~ A 46& =4 U % Z LI* 0 lilli' 1111111 % 111'111111 ajuvuid luatuuigaos 341 4 paluasud st luautaaa,14'V 81,1 11341 u.; lt,juauinl,su.i unq 341,4 oqm slunpinipul 3 01 1 Uoutlpossy Slu 10!Juvull U.i 3,ualing Jof Ju,maa.anpy 0 31133 390402 sliun JuguiuivaoS 3504; oi plugsu 34; sluasaidal puu spivput,s mzu.8oid 01 ;1-zesâ‚¬i=:1 666 I '8 lequieaea odai lm. ;wautulaaDS I m The Government Finance Officers Association presents this nance Of of the United States and Canada 101 034(1 aanroara alva sales Jo umOIâ€¢ 1 Town of Estes Park, Larimer County, Colorado. January 23 Minutei of a . Tegul#r. . . meeting of the Board of TrueteeB of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in maid Town of Elteâ€¢ Park on the . .2?Ed. day of ... .Jan:2!9' .., A.D.. 1996. . at regular meeting hour. Pro Tem Robert L. Dekker Meeting called to order by Mayor ......................... I Susan L. Doylen present: Mayor~ro Tem Robert L. Dekkefrustee" Stephen W. Gillette William J. Marshall Michael L. Miller J. Donald Pauley Alâ€¢o Present: Gary F. Klaphake, Town Administrator i Gregory A. White, Town Attorney Tina Kuehl, Deputy Town Clerk Abeent: Mayor H. B. Dannels Mayor Pro Tem Dekker called the meeting to order at 7:30 p.m. 1 Special Events Director Hinze reported that the Rooftop Rodeo Committee received the Mountain States Rodeo Circuit "Cowboy's Choice Award" for the second year. Mayor Pro Tem Dekker commended the Committee for their dedication. PUBLIC INPUT i There was no public input. CONSENT CALENDAR: 1. Town Board minutes dated January 9, 1996. 2. Bills. 3. Committee Minutes: A. Light and Power Committee, January 11, 1996. B. Public Safety Committee, January 11, 1996. C. Planning Commission, January 16, 1996 (acknowledgement only). 4. Resolution #2-96 - Establishing lobby area for Public Place for Posting Notices of Meetings. It was moved and seconded (Doylen-Marshall) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1.A. Memorandum of Understanding with Rooftop Rodeo Committee and Top Hands Organization (Privatization Agreement) - Approval. Special Events Director Hinze reported that this agreement is between the Rooftop Rodeo Committee, Top Hands Organization, and the Town for the privatization of supporting events during Rooftop Rodeo Week, including Western Heritage Days. Administrator Klaphake explained that the five-year Agreement identifies the level of Town support which includes an initial $12,500 to be repaid by Rooftop within five years, and a 1 P Board of Trustees - January 23. 1996 - Page 2 yearly sum of $3,500 during the five years. Due to the cost and liability involved, the Town will continue to manage and ' insure the parade and rodeo through the Rooftop Committee. Klaphake further explained that the Rodeo Committee will manage and direct the rooftop supporting events and the Top Hands will serve as the financial agent for the Rooftop Committee. It was moved and seconded (Doyl6n-Gillette) the Memorandum of Understanding Privatization Agreement be approved as presented, and it passed unanimously. The Board commended the entire Rodeo Committee for their continued efforts and dedication. 1.B. Fairgrounds Restroom Construction/Rehabilitation - Approval. Administrator Klaphake reported that the rehabilitation of the restrooms at the Fairgrounds is necessary due to deterioration and noncompliance with ADA requirements. Ray Duggan Builders and Design presented a proposal which includes a new building with vaulted ceilings, natural lighting, eleven stalls (men's and women's), six showers, and completion by June 15. The Stanley Park crew will provide demolition of the existing , facility. The total project cost of $115,590 will be funded using $60,000 from the 1995 budget, $35,000 from th& relocation of the port-a-stall building, $15,000 from the General Fund, and $4,590 from other Stanley Park budget line items. Special Events Director Hinze noted that a Go Colorado application was submitted; however, the grant was denied. As the rehabilitation ,project will not meet demand durihg approximately 12 days per year, portable toilets will + be provided. It was moved and seconded (Pauley-Marshall) the Fairgrounds restroom construction -and r-dhabilitation be ~- 1 A approved, and it passed unanimously. 2. Automatic Meter Reading Pilot Program - Approval. Light & Power Director Matzke reported that the 1996 budget includes $15,000 for an Automatic Meter Reading Pilot Program for the purchase of a portable reader, computer software, and 30 to 40 electric meters. This system will allow remote reading of electric and water meters, utilizing a power line carrier signal, and can be upgraded to a central station application. The cost of this system would be offset by the savings in manpower .and vehicle usage. It was moved and seconded (Gillette-Pauley) the Automatic Meter Reading Pilot Program be approved not to exceed $15,000, and it passed unanimously. 3. Ordinance #2-96 Adding Chapter 9.110 regarding Aiding and Abetting. Attorney White reported that there was previously no provision in the Code concerning aiding and abettind a crime, and that the Municipal Judge requested this provision be added. Chief Repola noted that with this Ordinance, more cases will be referred to Municipal Court rather than County or District Courts. Attorney White read the Ordinance, and it was moved and seconded (Gillette-Marshall) the Ordinance' be approved, and it passed unanimously. Whereupon, Mayor Pro Tem Dekker declared the Ordinance duly passed and adopted, ordered it numbered 2-96, and published accordingly. 4. Comprehensive Plan Renort. Community Development Director Stamey reported that at the request of the Larimer County Commissioners, a schedule has been developed to notify approximately 7,000 individual landowners in the Estes Valley of the future land use plans included in the proposed Comprehensive Plan. This Plan will also be presented to the Larimer County Commissioners for their approval. The notification will be rhailed during February, March, and April and will include a letter of explanation and a return postcard. The letter will explain the proposed effects of the Plan on each individual property; the postcard will contain questions to obtain the landowner's opinion of the proposed land use and the overall impact of the proposed Plan on the Valley. Staff will be available to answer questions by Board of Trustees - January 23, 1996 - Page 3 telephone. A telephone response form is being drafted that Will include verification Of landowner information and identification of major issues. Based on this feedback, the ~ comments, questions, concerns, and issues will be mapped by parcel to show clustering and patterns in each planning area. Separate workshops, facilitated by Town and County staff and DSW, will be held in each area during March, April, and May, to clarify and identify issues. The public adoption process for the Plan will include workshops with Town and County Planning Commissions, public strategy review, recommended land use plans, mapping of changes, reevaluation of the future land use map, joint Town/County workshops on revisions and recommended actions, and joint public hearings. Attorney White noted that the bill to allow a joint Planning Commission is again being considered in the legislature. 5. Resolution #3-96 - 1995 Carrv-Over Budget. Finance Officer Vavra reviewed and read the Resolution. Administrator Klaphake noted the $760,000 carryover in the Water Department is due to the water tank project at the YMCA. It was moved and seconded (Pauley-Marshall) Resolution #3-96 be approved, and it passed unanimously. 6. New Hotel and Restaurant Liquor License Application filed by Casa Casa. LLC, dba GRUMPY GRINGO. 1560 Big Thompson Ave., (formerlv Roth's Restaurant). Mayor Pro Tem Dekker opened the public hearing. Attorney White reviewed the application. Applicant Monte House reported this upscale Mexican restaurant will seat 148 people and will include a lounge as a supplement to the restaurant. Hearing no further comments in favor or opposition, Mayor Pro Tem Dekker closed the public hearing. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood, and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Doylen-Gillette) the Hotel and Restaurant Liquor License Application filed by Casa Casa LLC be approved, and it passed unanimously. 7. Town Administrator's Report. Administrator Klaphake reported that Mayor Dannels is in Poudre Valley Hospital following a heart attack. Mrs. Dannels gives credit to the Estes Park Medical Center for their quick action in averting any permanent damage to the heart. Mayor Pro Tem Dekker adjourned the meeting at 8:40 p.m. ................. Mayor Pro Tem Deputy Town Clerk BRAC}~OROPUBUSHINGCO. RECORD OF PROCEEDINGS Public Works Committee January 25, 1996 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Construction Manager Sievers, Street Foreman Johnson, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 8:00 A.M. NEW FIRE STATION/BUREAU OF RECLAMATION SITE - U.S. HIGHWAY 36 GATEWAY PLAN - APPROVAL. The Agreement with the Bureau of Reclamation (BOR) for the new fire station site stated that the Town would plan the Highway 36 gateway. The purpose of the State Highway 36 Gateway Plan is to plan, describe and coordinate public improvements along Highway 36 beginning at the open space area east of the Bureau of Reclamation Power Plant, going west to the Intersection of State Highways 34/36. Staff reviewed a drawing of the proposed Lake Estes Trail (continuation), scenic pull-out/elk viewing area, elk crossing corridor, and landscaping. The landscaping plan consists of trees, shrubs and irrigation, not annual flowers. The landscaping for the fire station site will not be contained in the easement; it is intended to create a transition to the fire station by a combination of large trees and shrubs. There will be a transition from the dry landscape to a green setting next to the fire station. The "Cherokee Draw" area, the area designated as the future site for the new fire station, shall be conveyed by the BOR to the Town in the form of an easement. Access to the fire station shall be through the existing curb cut to the BOR Power Plant; a future bike path will proceed west along the lake shore and then transition south and west toward Highway 36; parking at the station site will be designated for firemen and overflow parking shall occur in the BOR lot. The following time-schedule is planned: Task Agencv Year Cherokee Draw Area: Fire Station Construction Town 1996 Landscaping Town 1996 Bike Path Town/EVRPD To be determined Power Plant Area: BOR Landscape Maintenance Town Beginning 1996 Hike/Bike Path Town/EVRPD To be determined Parking Lot Sealcoating Town 1998 Pedestrian Sidewalk Town To be determined MADFORO PUBLIIHING CO. RECORD OF PROCEEDINGS Public: Works Committee - January 25, 1996 - Page 2. Task Agency Year Palmer Property & Parking Area: Purchase Palmer Property Town 1995/96 Scenic Pull-out & Landscaping ~ Town To be determined New Parking Lot Entrance Town 11 Proposed traffic patterns will be presented to CDOT for their review. Following, discussion, the Committee recommends approval of the Gateway Plan as presented. CRACK SEAL SYSTEM EQUIPMENT - AUTHORIZATION TO PURCHASE. The Â·1996 Budget includes $26,000 for the purchase of said equipment. Street Foreman Johnson reported that MacDonald Equipment demonstrated a system on January 12, and staff believes the Bearcat Kracker Crack Seal System is best as defined in a memorandum dated January 16 (Items 1-8). Foreman Johnson reviewed current procedure which is obsolete, inefficient, and taxing on the crew. The new equipment includes a wand system with reverse pump. With improvements; on the tar, this system will facilitate crack sealing on a year-round basis. The crew used the new system on Peak View, and, when compared to the existing system, the crew expended one hour in lieu of three. Discussion followed including life expectancy of the equipment, with the Committee recommending staff be authorized to purchase the Bearcat Kracker Crack Seal System from MacDonald Equipment (sole source bid) for $25,790.00. SPRUCE DRIVE BRIDGE REHABILITATION - AUTHORIZE PROJECT. A State consultant physically inspects all bridges every year. The Spruce Drive Bridge was the Town's lowest-rated bridge and is in need of rehabilitation. The 1995 Budget included $55,000 for this project, of which the Town would owe $11,000 due to the 80/20 split with CDOT. Design and planning took place through 1995; all bids exceeded the budget, and the project was modified and rebid. Due to these time constraints, new bids were received in December, and the new cost lis $77,485.00. The Town Will be reimbursed approximately $62,000, therefore, the cost to the Town will be $15,497. The Committee recommends approval of the Spruce Drive Bridge Rehabilitation Project, expending $77,485 of which $62,000 will be reimbursed by CDOT and of which $55,000 was encumbered in the 1995 Budget. This may constitute a Budget amendment in 1996. 1996 WATER LINE PROJECTS. Director Linnane reported on the following projects: 1. Utility Study. At a December 28 CDOT meeting, staff was advised that utilities must be relocated for the Highway 34 Widening Project as soon as possible to facilitate bidding on February 15 and construction in April, 1996. RMC submitted a Scope of Services for a Utility Study (negotiated) in the amount of $6,760.00. Major points of the Study include: abandonment of approximately 4,000 1.f. of steel 8" water main within Highway 34 from Summit Dr. to Lone Pine Dr.; replacement of approximately 4,000 1.f. of 4 " and 6" steel line with 12" D.I.P. from Hillside, along Pine Ln. and Grand Estates to the intersection of Highway 34 and the east leg of Grand Estates Drive. Water Supt. Goehring confirmed that all affected motels are connected to a 4" water line on the BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - January 25, 1996 - Page 3 south side of Highway 34, and they will be reconnected. There is currently one residence connected to the 8" line on the north side of the highway, and it will also be reconnected. This Project will improve water quality, fire protection, etc. Director Linnane reported that the total estimated cost for this portion of the Project is $45,270--the Town's portion Will be approximately $26,030, and staff will be requesting a reimbursement in the amount of $19,2401 from CDOT, which is yet to be finalized. Construction is estimated at $208,850 (Town) and $153,260 (CDOT). 2. 1996 Water Looping Project. Includes replacement of 2,450't of 12" water main with new 12" ductile iron pipe along W. Elkhorn Avenue east to Valley Road, northeast up Valley Road to Highway 34, and east to the water main crossing Highway 34. Total scope of services for this Project is $17,490. 3. E. Riverside Drive. Includes the replacement of 117' of water main with 6" to 12" ductile iron pipe on East Riverside Dr. at Moccasin St. Scope of Services = $1,528. 4. Hillside Lane. Includes replacement of approximately 300' of 4" water main along Hillside Lane between Pine Lane and Vista Lane with 6" ductile iron pipe. Scope of Services = $2,500. The Committee recommends: (1) accepting the Scope of Services for all projects identified above, for a total cost of $73,548, a portion of which is to be reimbursed by CDOT; and (2) staff be authorized to proceed with bidding all projects at this time, returning with proposals in February. HOLDING GREEN HOUSE - AUTHORIZATION TO SOLICIT PRICES. A "holding" green house in the amount of $25,000 was budgeted in 1996. The intent is to purchase plants and hold them as inventory and/or until they are planted. The lexan-covered frame structure will be constructed near the Parks Shop facility, south of the Sanitation Building. The budgeted amount includes $7,000/preparation costs, and $18,000/actual structure. Town crews will perform the majority of the work, and staff confirmed that the structure will withstand powerful winds and hail. Delivery is approximately four weeks. The Committee recommends staff be authorized to solicit prices for the Holding Green House and proceed with construction, with a not-to-exceed budgeted amount of $25,000. Staff will clarify the warranty period for the Committee. RIVERWALK RETAINING WALL - AUTHORIZATION TO SOLICIT PRICES. Staff budgeted $20,000 for this item in 1996, and requested authorization to solicit prices for repairing the wall behind Ed's Cantina, on the north side of river. Damage has occurred due to: undersized construction materials, high water, and children throwing rocks into the river. Staff intends to bid the project on a price/cubic yard basis, with completion to occur prior to the runoff season. Discussion followed regarding clarifying the Town's responsibility relative to private property, and whether this project is more appropriate for EPURA. Administrator Klaphake noted that as a condition of the Riverwalk, EPURA obtained easements. Staff also clarified the current budget process relative to EPURA and the Town, and EPURA's recent litigation with the contractor. The Committee recommends staff be authorized to solicit prices and proceed with the Project, not to exceed the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 25, 1996 - Page 4 $20,000 Budget. The Committee also directed staff to' return to the Committee upon completion of the Project to advise if additional funding in the future will be required for additional wall repair. COLORADO DEPARTMENT OF TRANSPORTATION - REOUEST FOR PERMANENT EASEMENT FOR STORM SEWER. In connection to the CDOT Highway 34 Widening Project, CDOT is requesting a permanent easement east of the Parks Shop to allow installation of a 24" storm sewer. This installation will improve drainage in the area. In addition, CDOT is seeking a temporary easement in the same vicinity. The Committee recommends approval of the permanent and temporary easements with the condition that CDOT maintain the storm sewer. REPORTS. The Committed reviewed the Water and Customer Service Reports for November and December. Accountable water for the past twelve months is 76%; this percentage remains steady and slightly improves every year. The Marys Lake Plant was taken off-line September 15 for maintenance and returned to service on January 15. The Glacier Creek Plant will be taken off-line for approximately four hours to facilitate the installation of the new storage tank. Staff will prepare a report on the rate of capital investments v. actual expenditures, a list of future plans/projects, and an analysis of accountable-water_v._production. --- . CDOT Highway 34 Widening Project Update. Staff reported on CDOT's right-of-way negotiations particularly concerning the Stoter Ranch and Silver Lane Stables. The public was reminded to contact the Public Works Department for any concerns/questions concerning CDOT's Widening Projects for Highways '34 and 7. Right-of-way negotiations may delay the project into a May/June beginning construction date. The Committee reviewed a punch list for the Lake Estes Hike/Bike Trail.Â· There are six areas of concern (cracks in the concrete), and the contractor will repair the areas in the near future. An Activity Plan identifying how the Department will operate for 1996 was presented. Staff presented a letter from Elaine Nelson, Customer Service Analyst/U. S. Postal Service. In summary, if the Town desires downtown mail delivery (slots), box rental will increase (i.e. Box Size one is currently $8.00/yr. and it would be increased to $40.00/yr. Box rental fees are determined by the Postal Rate Commission. The Committee recommends Ms. Nelson be invited to attend a Committee meeting to further discuss this issue. There being no further business, Chairman Gillette adjourned the meeting at 9:25 a.m. /(9 L d.5- ds) (t ' ided Vickie O'Connor, CMC/AAE, Town Clerk BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Community Development Committee February 1, 1996 Committee: Chairman Doylen, ' Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Directors Stamey, Hinze, Kilsdonk and Pickering , Manager Marsh, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 A.M. COMMUNITY DEVELOPMENT. Advertising Manager Marsh presented the following: Rocky Mountain Motorist Magazine article entitled "Rocky Mountain Getaway" featuring Estes Park, and a Travelhost Magazine article entitled "Estes Park Holiday Celebration. " Manager Marsh briefed the Committee on how the Chamber staff is managing the reporting of RMNP's recent closure. Chairman Doylen confirmed that pursuant to a recent Congressional Resolution, national parks have received budget appropriation to remain open through September 30, 1996. Advertising - Recap of 1995. Advertising Manager Marsh reviewed the seven-month Internet test of the World Wide Web; presentation of the Town's web site and web demographics to members of 3CMA at an annual conference; receipt of the 3CMA Savvy Award; and PC/Computing's selection of Estes Park for inclusion in the Top 1,001 best web sites. The National Advertising Program and Regional advertising direction were also discussed. Gourmet Magazine was added in place of USA Weekend, resulting in response levels very close to 1994. The Long's Peak Scottish Highland Festival met the challenge of Vail's Highland Festival with the addition of a full-color ad for Durward's Festival. It appears the Vail Festival will not be re-scheduled. 1996 Advertising Report. Staff commented on the Integrated Media Schedule: National Magazine Program Focus, Regional Program and Media Relations Program. Based on the results of responses from Gourmet Magazine, advertising has been expanded in the Bon Appetit and Saveur Magazines. Staff confirmed that Town advertising focuses on listing Estes Park as a "destination site"; the Comprehensive Plan and tracking data have verified that certain tourists do consider Estes Park, not RMNP, as a destination. Discussion followed on lead time for response, how the advertising budget has evolved to a 50/50 winter/summer promotion, and tour buyer promotional materials. 1996 Conference Center Marketing Plan. Director Pickering reviewed the Mission Statement, Market Analysis, Product Analysis and Comparison, 1996 Marketing Strategy & Goals, Marketing Action Plan by Quarters, Advertising Plan, Public Relations Plan and Civic Group Use of the Conference Center. The Conference Center is undergoing minor repair of miscellaneous items necessitated by usage; year-end reports BRADFORO PUBLISHING COÂ· RECORD OF PROCEEDINGS Community Development Committee - February 1, 1996 - Page 2 for 1995 will presented in March; the Special Events Calendar and Calendar Of Events Insert are promoted with all conferences; and return business continues on a high level. Special Event Banner Proposal: Administrator Klaphake briefed the Committee on a proposal to allow a banner location across Elkhorn Avenue. During urban renewal efforts, old, unattractive banner poles were removed. Therefore, the Town allowed various banners to be displayed on the front face of the Chamber building and on posts installed in the Municipal Parking Lot (running parallel to Elkhorn Ave.). Staff is proposing two banner poles, painted to match the street lights with cables crossing Elkhorn Avenue south of the Municipal Building. Other banner sites would be eliminated. Standards for size installation and appearance, used only for public purpose, would be established. Staff solicited comments from various organizations and letters of support were received from: Rooftop Rodeo Committee, Top Hands Organization, Chamber of Commerce, Scandinavians, Woman's Club, Quota.Club, Fine Arts Guild, Rotary Club and CACEP. A letter from Dimension Graphics citing improvements in today's banner materials relative to Estes Park's harsh environment was also acknowledged. Support was also provided by the Library, Police and Special Events Departments. Additional staff comments relative to installation costs and scheduling were _submitted_by thÂ© Light_ and_Power and Publ_ic __Works Departments. In a letter from CDOT Region IV Traffib Engineer Jeffrey Kullman, Mr. Kullman outlined the State's conditions (four) for placement of a banner across Elkhorn; meeting-those conditions, CDOT would approve banner pole installation. Jerry, Chris and Rory Palmer, representing Dimension Graphics, a local banner supply company, presented sample banners displaying today's product durability, the ability to change dates for continued display and print on both sides. Photograph images are also available through computer technology. Following discussion on the installation of poles relative to the stress factor, the Committee recommends approval of the banner concept, authorizing staff to proceed with engineering and guidelines/specifications. Upon staff's completion, this item will next be considered by the Town Board. MUSEUM. Gift. Ruth Smith, summer resident since 1921, has donated stock worth over $24,000 to the Friends for the purpose of enhancing the exhibit area. In a letter from Mr. Smith, he stated "Over the last few years, and in particular this last year, my family and I have been impressed with the improvements at the museum. We hope this donation will help you to continue with future plans and success." At the Smith's request, the Friends have sold the stock and discussion is underway on how the exhibit area will be enhanced. 1995 Statistics. Total revenues for 1995 were $131,1861 as compared to $122,826 in 1994. Attendance has decreased from 7,977 in 1994 to 6,875 in 1995. Although attendance decreased, all other statistics have increased, and the Museum is generating additional revenues, thus lowering the Town's subsidy.' The Committee also reviewed contributed services, materials and equipment and facilities. ' INADFORD PUBLISHING Co. RECORD OF PROCEEDINGS Community Development Committee - February 1, 1996 - Page 3 1996 Programs. A schedule of 1996 Programs and Exhibits was presented (total of 26) and discussed. A new event includes a Fall River Road Season Opening Reenactment with vintage cars and the Museum is hosting a workshop for grant writing at The Stanley Hotel. A marketing brainstorming session is planned March 29 the Holiday Inn. 1995 Acquisitions List. The Committee reviewed the Acquisitions List as submitted. SPECIAL EVENTS. Standard Contracts. The Committee reviewed standard horse show contracts for the following: Colorado Hunter Jumper Association, July 24-28 and July 31-August 4, 1996. Colorful Colorado Shows (Quarter Horse Show), June 14 - 16, 1996. The Committee recommends approval of both Horse Show Contracts as presented. Parade Permits. The Rotary Club is requesting a permit for the Duck Fest '96 Parade scheduled Saturday, May 4, 1996. The parade route is from West Park Center east to the Chamber of Commerce, beginning at 10:00 A.M. The Rooftop Rodeo Parade is scheduled Saturday, July 13, 1996 at also at 10:00 A.M. beginning at West Park Center east to Highway 36 to the Fourth Street entrance to the Fairgrounds. The Committee recommends approval of both Parade Permits as requested. Chairman Doylen noted that the 1996 Event Calendar is now available and it will be distributed throughout the community. There being no further business, Chairman Doylen adjourned the meeting at 9:29 A.M. C 414.j 0'th.ax) Vickie O'Connor, CMC/AAE, Town Clerk BRAC}FOROPUBLISHINGCO RECORD OF PROCEEDINGS Light and Power Committee February 8, 1996 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: Chairman Dekker and Trustee Miller Also Attending: Light & Power Director Matzke, Town Administrator Klaphake, Deputy Clerk Kuehl Absent: Trustee Pauley Chairman Dekker called the meeting to order at 8:00 a.m. REPLACE TWO METER DEPARTMENT VEHICLES - AUTHORIZATION TO PURCHASE Director Matzke reported that $33,500 exists in the 1996 budget for replacement of two Meter Department vehicles. Truck #13 is a 1989 Jeep Cherokee with 71,000 miles. Truck #15 is a 1988 Jeep Wrangler with 62,000 miles. The Fire Department has expressed interest in purchasing the Jeep Cherokee for $8,600. Two bids were received as follows: Rains Motor Pro JeeD Eagle 1997 Jeep Wrangler $13,701.15 $21,007.16 With Trade In No Trade In Jeep Cherokee $18,854.51 $20,504.29 The Committee recommends accepting the bids from Rains Motor Company for a total of $32,555.66. ETS LEASE PURCHASE PROGRAM - AUTHORIZE MODIFICATION FOR MULTIPLE UNIT FINANCING Director Matzke requested that the Electric Thermal Storage Lease program be modified to allow customer financing up to $5,000, (approximately $1,000 per unit). Customers have installed several heaters in one location and requested additional financing. At present, the program allows 90% financing up to $1,000 per electric account toward the installed cost of electric thermal storage heaters. These are unsecured loans; however, no customer has defaulted to date. Director Matzke also requested that a one point interest rate be charged to offset the cost of administering the program. Following discussion, it was concluded that interest should not be charged to the customer, as this financing is offered to encourage energy-efficient behavioral changes by the customers. The Committee recommends the ETS Lease Purchase Program be modified to allow financing up to $5,000 per customer for the purchase of electric thermal storage heaters. PROPOSED 1996 ELECTRIC RATES CHANGES Director Matzke requested that the Residential Energy and Small Commercial Time of Day Rates be extended to year-round operation, and that a charge be developed for combined billing to customers who have multiple accounts on the Large Commercial rate. Matzke explained the current time of day rates revert to the base energy rates for the respective rate class during the months of June through September. These changes would benefit both the affected customers by providing additional service and the Town by providing a complete history on all customers. All affected customers support the proposed change. The following is the proposed timetable for implementation of these changes: BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Light & Power Committee Meeting, February 8, 1996 - page 2 2-13-96 Town Board to set a public hearing for 4-23-96 3-14-96 Proposed rate proposal presented to the Light & Power Committee. 3-22-96 Notice published of rate hearing and notification mailed to affected customers. 4-23-96 Town Board Public Hearing. 5-23-96 Rate changes become effective. The Committee recommends approval of the process for adoption of the proposed Residential Energy and Small Commercial Time of Day Rate and the Large Commercial rate charge for the combined billing to customers who have multiple accounts. REPORTS Director Matzke presented the Financial Reports for December. Platte River Power Authority: No report. Project Updates: Primary and secondary cable installation is 50% complete at the Grey Fox Subdivision. The Town will provide service to the Bureau of Reclamation, allowing removal of the cable in the area of the proposed fire station which will improve both aesthetics and reliability. Service to the new school bus barn is complete, and service to the new county building will be installed next week. A final workshop is scheduled regarding the Marys Lake Loop Service on February 15 at the Conference Center. 1995-96 Winter Peak: ' Director Matzke noted the peak for January occurred January 2 for Estes Park and January 30 for PRPA. The new winter season billing demand will be determined using the January 30 coincident peak of 16,311 kW. The department implemented the peak reduction program three days in January resulting in an estimated 400 kW reduction in the coincident peak demand. There being no further business, Chairman Dekker adjourned the meeting at 8:59 a.m. T K-Qi Tina Kuehl, Deputy Town Clerk MRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Special Planning Commission Meeting February 6, 1996 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Burgess, Gilfillan, A. Hix, Pohl and Thomas Also Attending: Ass't. Administrator Widmer, Senior Planner Joseph, Clerk O'Connor Absent: Commissioner Brown Chairman Sager called the special meeting to order at 1:30 p.m., and he read the Rules of Conduct. 1. SUBDIVISIONS. 1.A. Final Plat, Portion of Block 7, Town of Estes Park, Brvce Dallman & Robert Dekker/Applicant. This Final Plat proposes to subdivide a single existing lot into 5 lots to be developed for commercial use as allowed under C-D zoning. The westerly lot (Lot 5) is to be used as a shared parking lot. The 20'- wide area between the existing edge of pavement and the property line along Elkhorn Avenue is to be improved as on- street parallel public parking with sidewalk. Building envelopes would create 5' sideline setbacks eliminating the common wall building configuration otherwise allowed under C-D zoning. The existing excavated area on the site would be used for building placement with some additional excavation being considered. The designation of building envelopes serves to set certain limits for additional site excavation. Vehicular access to Elkhorn Avenue is to be restricted to the shared parking located on Lot 5. Parking located in the right-of-way is to be for public use. The development of this site presents an opportunity to significantly improve the appearance of the west entry to the downtown. Applicant's Representative Kochevar confirmed that the Applicant has reviewed staff's recommendation and they have no objection to complying with same. The site is located within the NCWCD, a Utility Cut Permit has been received from CDOT, and the Applicant has applied for an Access Permit. Discussion followed on the proposed Streetscape Improvements relative to the sidewalk design, planting beds, street tree plantings, parking, and decorative lighting. Senior Planner Joseph confirmed that the plan being displayed was the most current and it incorporated staff's Streetscape recommendations. A meeting was held with EPURA Executive Director Anderson in November, 1995 to explain the Project; however, EPURA approval has not been formally obtained at this time. Planner Joseph reviewed the staff report and recommended the following three conditions of approval be added to a motion: (1) final coordination of the Streetscape Improvements be submitted and approved by EPURA; (2) a Soil Engineering and Geology Reports prepared by a Professional Engineer be submitted with a building permit request; and (3) all over-lot excavation and grading be completed prior to the sale of any , e RADFORD PUSLISHING CO. RECORD OF PROCEEDINGS Special Planning Commission Meeting - February 6, 1996 - Page 2 lot. Joseph confirmed that the aforementioned three items were previously discussed with the Applicant' s Representative. Mr. Kochevar confirmed the Applicant has no objection. Comments from the audience were heArd from: Camilla Saint, Attorney representing Mr. and Mrs. Gerald Mayo and Mary Lamy, adjacent property owners. The Mayor home is 50' from the lot line and Town Attorney White advised any public safety concerns should be expressed during this meeting. Att6rney Saint's clients primary concern is with the lateral support for their properties, and photographs were presented which identified their properties' -proximity 'to the proposed development. The Commission also reviewed a neighborhood site plan. The clients referred to existing excavation located behind "Grandpals" where the hillside is eroding, and also the unfinished parking lot on Moraine Ave. experiencing identical deterioration, which is why the ,clients are concerned with public safety/liability concerns associated with this Project. Mr. Mayo has installed over $7,000 worth of thermal-paned windows and he is seeking confirmation as to whowbuld pay for damages. Hikers in the area also add to liability concerns. Staff confirmed that tkie UBC contains regulations which address slope stability and geological conditions and it also provides for limits on excavation. Bob Dekker/Applicant, reported that the site is fairly well excavated for approximately 180-200'; from the west end, the toe-end slope will be cut out to obtain a larger building envelope; the east end will undergo the most excavation; at the southeast corner, excavation may be anr additional 15-20' more, however, the Applicant believes excavation will be approximately 80-100' from the rear property corner. Mr. Dekker confirmed that excavation will not remove more of the mountain than absolutely necessary. Mr. Kochevar confirmed that excavation will be contained within a 10' property line setback. Staff acknowledged correspondence received from Pati Czarnowski, Owner, Pati's Hair Care, 455 W. Elkhorn Ave., who expressed her opposition to thQ excavation of the mountain based upon safety of blasting, thus creating a permanent scar on the west entrance to Town, and stability of the cliff. Planner Joseph confirmed that certain development could occur on this site without it being subdivided. Mr. Mayo stated that he has not examined the elevations, etc. and he urged the Applicant to assume responsibility for all liability. Commissioner Hix confirmed that the liability lies with the property owner; should any damage during blasting occur, liability lies with the contractor. When questioned whether development could occur without intense excavation, Mr. Kochevar confirmed that it could, however, Lot 1 would be Â·eliminated as a building site. There being no further discussion, it was moved and seconded (Gilfillan/Sager) the Final Plat of the Replat of a Portion of Lot 7, Town of Estes Park, be favorably recommended to the Board of Trustees, contingent upon the following being incorporated in the Final Plat, and it passed by the following votes: Those voting "Yes" Commissioners Gilfillan, A. Hix, Pohl, and Sager. Those voting "No" Commissioners Burgess and Thomas. 1. Secure CDOT Access Permit prior to development of parking on Lot 5. 2. Water lines be installed across Elkhorn Avenue prior to the summer of 1996. BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Special Planning Commission Meeting - February 6, 1996 - Page 3 3. Property be included in the NCWCD. 4. Vehicular access be limited to Lot 5, and a note be added to the Final Plat to this effect. 5. Lot 5 be identified as a common parking area. 6. The following information be added to the Final Plat: Relation to Adjacent Areas. The map or plat shall show corners of all adjoining subdivision, or portions thereof, by lot or block number and tract name. The relation of the tract to adjoining subdivision shall be shown by ties consisting of courses and distances. The map or plat shall show all Town boundaries crossing or adjoining the subdivisions clearly designated and tied in. 7. A note be added to the plat designating drainage easements. 8. Coordination of the Streetscape Improvements be submitted to EPURA. 9. A Report regarding Excavation Grading and Engineering Geology, prepared by a Professional Engineer, be submitted prior to issuance of a building permit (no excavation to take place without a building permit). 10. Over-lot excavation and grading be completed prior to the sale of any lot. 11. The building envelope shall designate the limit of excavation. Chairman Sager adjourned the meeting at 2:29 P.M. 71<4 01 -7â€žu~.j Vickie O'Connor, CMC/AAE, Town Clerk IMADFORO PUSLIHING CO. RECORD OF PROCEEDINGS PublicÂ· Works Committee - January 25, 1996 - Page 2. . Task Agencv Year Palmer Property & Parking Area: Purchase Palmer Property Town 1995/96 Scenic Pull-OutÂ·& Landscaping Town To be determined New Parking Lot Entrance Town 11 Proposed traffic patterns will be presented to CDOT for their review. Following, discussion, the Committee recommends approval of the Gateway Plan as presented. I.A. 1. CRACK SEAL SYSTEM EQUIPMENT - AUTHORIZATION TO PURCHASE. The.Â·1996 Budget includes $26,000 for the purchase of said equipment. Street Foreman Johnson reported that MacDonald ~ Equipment demonstrated a system on January 12, and staff believes the Bearcat Kracker Crack Seal System is best as defined in a memorandum dated January 16 (Items 1-81. Foreman Johnson reviewed current procedure which is obsolete, inefficient, and taxing on the crew. The new equipment includes a wand system with reverse pump. With improvementsi on the tar, this system will facilitate crack sealing on a year-round basis. The crew used the new system on Peak Â· View, and, when compared to the existing system, the crew expended one hour in lieu of three. Discussion followed including life expectancy of the equipment, with the Committee recommending staff be authorized to purchase the Bearcat Kracker Crack Seal System from MacDonald Equipment (sole source bid) for $25,790.00. SPRUCE DRIVE BRIDGE REHABILITATION - AUTHORIZE PROJECT. A State consultant physically inspects all bridges every year. The Spruce Drive Bridge was the Town's lowest-rated bridge and is in need of rehabilitation. The 1995 Budget included $55,000 for this project, of which the Town would owe $11,000 due to the 80/20 split .~ with CDOT. Design and planning took place through 1995; all bids exceeded the budget, and the project was modified and rebid. Due to these time constraints, new bids were received in December, and the new cost tis $77,485.00. The Town Will be reimbursed approximately $62,000, therefore, the cost to the Town will be $15,497. The Committee recommends approval of the Spruce Drive Bridge Rehabilitation Project, expending $77,485 of which $62,000 will be reimbursed by CDOT and of which $55,000 was encumbered in the 1995 Budget. This may constitute a Budget amendment in 1996. 1996 WATER LINE PROJECTS. Director Linnane reported on the following projects: 1. Utility Study. At a December 28 CDOT meeting, staff was advised that utilities must be relocated for the Highway 34 Widening Project as soon as possible to facilitate k - bidding on February 15 and construction in April, 1996. RMC submitted a Scope of Services for a Utility Study V (negotiated) in the amount of $6,760.00. Major points of the Study include: abandonment of approximately 4,000 1. f. of steel 8" water main within Highway 34 from Summit Dr. to Lone Pine Dr.; replacement of approximately 4,000 1.f. of 4" and 6" steel line with 12" D.I.P. from Hillside, along Pine Ln. and Grand Estates to the intersection of Highway 34 and the east leg of Grand Estates Drive. Water Supt. Goehring confirmed that all affected motels are connected to a 4" water line on the SMAOFORD PUBLISHING COÂ· RECORD OF PROCEEDINGS Public Works Committee - January 25, 1996 - Page 3 south side of Highway 34, and they will be reconnected. There is currently one residence connected to the 8" line on the north side of the highway, and it will also be reconnected. This Project will improve water quality, fire protection, etc. Director Linnane reported that the total estimated cost for this portion of the Project is $45,270--the Town's portion will be approximately $26,030, and staff will be requesting a reimbursement in the amount of $19,2401 from CDOT, which is yet to be finalized. Construction is estimated at $208,850 (Town) and $153,260 (CDOT). 2. 1996 Water Looping Project. Includes replacement of 2,450't of 12" water main with new 12" ductile iron pipe along W. Elkhorn Avenue east to Valley Road, northeast up Valley Road to Highway 34, and east to the water main crossing Highway 34. Total scope of services for this Project is $17,490. 3. E. Riverside Drive. Includes the replacement of 117' of water main with 6" to 12" ductile iron pipe on East Riverside Dr. at Moccasin St. Scope of Services = $1,528. 4. Hillside Lane. Includes replacement of approximately 300' of 4" water main along Hillside Lane between Pine Lane and Vista Lane with 6" ductile iron pipe. Scope of Services = $2,500. The Committee recommends: (1) accepting the Scope of Services for all projects identified above. for a total cost of $73,548, a portion of which is to be reimbursed by CDOT; and (2) staff be authorized to proceed with bidding all projects at this time, returning with proposals in February. / HOLDING GREEN HOUSE - AUTHORIZATION TO SOLICIT PRICES. / ' A "holding" green house in the amount of $25,000 was budgeted in 1996. The intent is to purchase plants and hold them as inventory and/or until they are planted. The lexan-covered frame structure 51 will be constructed near the Parks Shop facility, south of the Sanitation Building. The budgeted amount includes $7,000/preparation costs, and $18,000/actual structure. Town crews will perform the majority of the work, and staff confirmed that the structure will withstand powerful winds and hail. Delivery is approximately four weeks. The Committee recommends staff be authorized to solicit prices for the Holding Green House and proceed with construction, with a not-to-exceed budgeted amount of $25,000. Staff will clarify the warranty period for the Committee. RI?hi[8LK RETAINING WALL - AUTHORIZATION TO SOLICIT PRICES. staff bJhatEd $20,000 for this item in 1996, and ~,;~005Gi authorizationF-aolicit prices for repairing the w_al.-0Ehind Ed' s Cantina, on the noh4-side of river. Damage &,p#E-curred due to: undersized constructÂ£3hâ€¢â€¢..aaterials, hig,t~ter, and children throwing rocks into the riv2hâ€¢..,itaff-J,*EBds to bid the project on a price/cubic yard basis, with2>~etion to occur prior to the runoff season. Discussion f-oJAR-2-d r~**ding clarifying the Town' s responsibility relative,N,0- private proFhtd and whether this pro j ect is more apEA-giate for EPURA. Adm~Th4,Brator Klaphake noted that as-,/condition of the Riverwalk, -BRUBA obtained easements. b*efaff also clarified the current budghtiprecess relative-6- EPURA and the Town, and EPURA' s recent litigatfBrm.~ith the,~ffEractor. The Committee recommends staff be authorized 7)*000- sericit prices and proceed with the project, not to exceed the -0 HADPOID PUBLISMING CO. RECORD OF PROCEEDINGS - community Development Committee - February 1, 1996 - Page 3 1996 Programs. A schedule of 1996 Programs and Ex~2~iED'-b presented (total of 26) and discussed. A ne_LSÂ»~'- includes a Fall River Road Season Opening ReenaÂ£t&Â»Â»elrith vintage cars and the Museum is hosting a wEEkÂ»err~or grant writing at The Stanley Hotel. A marke~De-brainstorming session is planned March 29 the Holidj~-ET!!i. 19 9 5 Jieâ€¢fSYPions List. The Committee reviewed the Acif/isitions List as submitted. SPECIAL EVENTS. A.A.I:a Standard Contracts. The Committee reviewed standard horse . show contracts for the following: Colorado Hunter Jumper Association, July 24-28 and July 31-August 4, 1996. Colorful Colorado Shows (Quarter Horse Show), June 14 - 16, 1996. The Committee recommends approval of both Horse Show Contracts as presented. Parade Permits. The Rotary Club is requesting a permit for t Duck Fest '96 Parade scheduled Saturday, May 4, 1996. The para route is from West Park Center east to the Chamb Commerc , eginning at 10:00 A.M. The Rooftop Rodeo ade is scheduled Sat , July 13, 1996 at also at 10:00 A.M. inning at W Park Center east to Highway 36 to the Fourth eet ance to the Fairgrounds. The Committee recommend prova both Parade Permits as requested. and it will b istributed throughout the community. Ther eing no further business, Chairman Doylen adjourned m ing at 9:29 A.M. Vickie O'Connor, CMC/UE, Town Clerk . AGREEMENT THIS AGREEMENT, made this g day of Jana:grq 1994 , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as the party of the first part, and toco. #Ter. 4 3{-unper Assor_. , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 3-U-0 04 - 331 /996 Iu-44 31 - A ug 4, /99 6 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 1 AGREEMENT THIS AGREEMENT, made this 02 day of (1, -auueut_ 19 ~&, by and between the TOWN OF ESTES PARK, g/LORADO, e ' Mu8iqipal Â¢ rporation, as the party of the fir*'t part, and l'jtiA.lk,3- (4]-U-U..do g.tÂ·64 t) , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: L a, A- Â»Â£ /4-/646, )994 ~Aima,2,- tU., 13-14-/5- 46,1996 U, 4 - F~ALL /4- /5-/6, /99 41 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 1 SMAOFORD PUBLISHINGCO RECORD OF PROCEEDINGS Light and Power Committee February 8, 1996 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: Chairman Dekker and Trustee Miller Also Attending: Light & Power Director Matzke, Town Administrator Klaphake, Deputy Clerk Kuehl Absent: Trustee Pauley Chairman Dekker called the meeting to order at 8:00 a.m. REPLACE TWO METER DEPARTMENT VEHICLES - AUTHORIZATION TO PURCHASE 3.A. Director Matzke reported that $33,500 exists in the 1996 budget for ~ replacement of two Meter Department vehicles. Truck #13 is a 1989 Jeep Cherokee with 71,000 miles. Truck #15 is a 1988 Jeep Wrangler with 62,000 miles. The Fire Department has expressed interest in purchasing the Jeep Cherokee for $8,600. Two bids were received as follows: Rains Motor Pro JeeD Eagle 1997 Jeep Wrangler $13,701.15 $21,007.16 With Trade in No Trade In Jeep Cherokee $18,854.51 $20,504.29 The Committee recommends accepting the bids from Rains Motor Company for a total of $32,555.66. TS LEASE PURCHASE PROGRAM - AUTHORIZE MODIFICATION FOR MULTIPL T FINANCING Direc Matzke requested that the Electric Thermal Storag Lease Program e modified to allow customer financing up t $5,000, (approxima ly $1,000 per unit). Customers have insta ed several heaters in o location and requested additional ancing. At present, the pro am allows 90% financing up to $1 o per electric account toward th installed cost of electr thermal storage heaters. These are nsecured loans; howe , no customer has defaulted to date. Dir tor Matzke also re sted that a one point interest rate be charged o offset the st of administering the program. Following discus 'on, it w concluded that interest should not be charged to the c tome as this financing is offered to encourage energy-efficient be oral changes by the customers. The Committee recommends the ETS e e Purchase Program be modified to allow financing up to $5,0 per ustomer for the purchase of electric thermal storage he ers. PROPOSED 1996 ELECTRI TES CHANGES Director Matzke r ested that the Residential nergy and Small Commercial Time Day Rates be extended to year- nd operation, and that a ch e be developed for combined billin to customers who have mul ple accounts on the Large Commercial ra e. Matzke explained e current time of day rates revert to the b e energy rates fo the respective rate class during the months June through eptember. These changes would benefit both the af cted custo s by providing additional service and the Town by provi ' g a c plete history on all customers.Â· All affected custome su ort the proposed change. The following is the proposed metable for implementation of these changes: ..1 *---- .3%/4#*6 9 '7 \94.4 647.29,342? 10~,AILTAV K#F .il-) ,~1'\1 '\3>' 2.-r:/2069(.- M-* LAND SURVEYS --4 -/---2 8~ ter ; -Â«3 - 3-) -2~ ah - -1 - - SUBDIVISIONS - -- DEVELOPMENT PLANNING IMPROVEMENT PLATS STRUCTURAL ENGINEERING ,VA~% HORN ENGINEERING AND SURVEYING SANITARY ENGINEERING \ \\\ WILLIAM G. VAN HORN -COLO. PE & PLS 9485 MUNICIPAL ENGINEERING ./11 % Mr. Bill Linnane, Public Works Director February 9, 1996 Town of Estes Park P.O. 1200 Estes Park, CO 80517-1200 RE: Park Entrance Estates, Special Improvement District Bill, This past Tuesday we received three bids for the Park Entrance Estates, Special Improvement District from: Connell Resources, GL Hoff and Kitchen & Company. On Wednesday of this week the bids were opened by: Bill Linnane, Greg Sievers, Bill Van Horn and Kevin Fry. Attached hereto is a breakdown of the separate bids with slight modifications to them to make each bid similar for comparison. After further review of the bids, it is my recommendation that the Town award the contract to Connell Resources in the amount of $266,896.05. In the bid submitted by Connell Resources three items were left out: lower gas line, lower phone line and move power poles. Per my conversation with Len Hilderbrand, planner for Public Service Company of Colorado, the gas line that will need to be relocated will be at the expense of Public Service Company. Also, per my phone conversation with Mike Junge, U.S. West engineering specialist, the cost for lowering the phone line will be approximately $ 20.00 per foot for a total of $10,000.00. Moving the power poles will cost $ 750.00 per pole for a total of $ 1,500.00, per Ed Dragon, Town of Estes Park Electric Department. For these three items an estimated additional $ 11,500.00 is needed to complete the project. In addition to these two amounts, the Town will want to add contingencies and bond costs for the total amount. If there are any questions or concerns please feel free to call. Respectfully Submitted, Van Horn Engineering and Surveying, Inc 14vin E/Fry 1043 Fisn Creek Road â€¢ PO. Box 456 â€¢ Estes Park, Colorado 80517 â€¢ 970-586-9388 â€¢ Fax 970-586-8101 88!8888882888* R 288888 1 888* 2 0 . 288288882888: 29 8888 0 2 2 2 **%Â¢86%*EN'*& m W & M % d i r. - .R 8888888888888 8 888888 8 88518 EM==man/AMMENS * immai- i mile ti gzgzggs*88888[ 888888 8828 2% B %*AmmEME#%**I M.-amo . Â® - 04 58 Z 88g8g8Etg88g8R 8 828888 8 SERS M gammams#MEMEN E ARS*go E *ANE 8888888888888 828888 BR in-0-NOWN#20/ -6 mâ€ž:Ego m:RZRS-aâ€¢Â°mt 81 5 ~ 8 9 %20& 8888888888888 888288 88g8 -02-4- **Mi - N elts===m===Mijaff 333009 St/3 Â¤ =U-; gm. mE 22=m=mM06m2 6-t 85.kEE 0 12 9 2 m A ca ii % 0 f 5 '90, m TOTAL OL HOFF ESTIMATE UNIT BID ESTIMATE VAN HORN ENGINEERING ENTRANCE ESTATES PECIAL IMPROVEMENT DISTRICT S.LNVHCAH 3hiI:I iNV.1 ki3-LVA\ HS!10}Naa ID PROPOSAL 3,Ir .1.Vm 3210,n 72.lx31Â¥101 NOUVAVDX3 031.dISSÂ¥10Nn NOISOMS 011.DONISNOO MELISAS WEIVM 1Â¥101 WATER SYSTEM XHOM VIUX3 288 s 8888888888*8888 2 888 8 12* E @Ac E EENEdÂ°d*102:MiÂ° 1 11~ 2 iMS 2!RATEZE!*RER:888 RS; 0.-;000*29.2220 ./i =7= R*St E 888888888888888 8 888 8 3*E Â§1 *0*2-06**N**Mao 3 =mi 1 amt E 5 E 3 282888888888888 Â·888 === 822 9 8.Egg.88888888888 8 ggg 11% 1 - 2 8 2 - 0000 imMENMEÂ° 2 iNE 4/XM l 822 ,/8288**8888888 88% 1,4-;1000 A#EmiliÂ° ; R E 888888888888888 888 95:2 EBm 553Â§**NA-=El--- 2 g R & t; 3 63hma3dMOSSWOSS 33(i iS i ; Z.@089 0. ~ m *lE@:10@86Bmgse- i Em <EXP" 0 ...00@002 OM 6 m 8 l 00 09941 , vN VaN=nr-!viol r AGORE~ATE BASE COURSE SLOPE PAVINO ECODZAINAGE l 'ON VaNaCK]V 1/1 02/09/96 11:11 C'3038660200 HRO DENVER 0002 STATE OF COLORADO ) COUNTY OF LARIMER ) TOWN OF ESTES PARK ) The Board of Trustees ofthe Town of Estes Park, Colorado, met in regular session in full conformity with law and the rules and ordinances of the Town at the Town Hall, 170 Mat=Gregor Avenue, in Estes Park, Colorado, on Tuesday, the 13th day of February, 1996, at 7:30 P.M. Upon roll call the following members were present constituting a quorum: Mayor: H. Bemerd Dannels Mayor Pro-Tem: . Robert L. Dekker Trustees: Susan L. Doylen Stephen W. Gillette William J. Marshall Michael E. Miller J. Donald Pauley Also Present: Town Manager: Gary Ktaphake Absent: Thereupon Trustee introduced and there was read the following Resolution: #155733 RESOLUTION NO. 4-96 SETTING A PUBLIC HEARING ON THE PROPOSED APPORTIONMENT OF COSTS ON THE REAL PROPERTY WITHIN PARK ENTRANCE ESTATES SPECIAL IMPROVEMENT DISTRICT NO. 95- 1 IN THE TOWN OF ESTES PARK, COLORADO. WHEREAS,the total cost ofconslructing and installing certain public improvements, together with necessary incidentals, within Park Entrance Estates Special Improvement District No. 95-1 Ohe "District"), in the Town of Estes Park Colorado (the "Town") has been definitely ascertained as ofFebruary 6, 1996; and WHEREAS, the Town's Board of Trustees (the "Board") has determined to assess the cost of such public improvements and incidentals against the property included within the District and specially benefited by said improvements; and WHEREAS, a statement showing the whole cost ofthe improvements and incidentals and the proposed apportionment on the real property benefited thereby has been prepared and filed in the office of the Town Administrator or his designee; and WHEREAS, the Town Administrator or his designee will cause to be published in a newspaper of general circulation in the Town a notice to persons interested generally and to the owners of the real property to be assessed specifying the whole cost of the improvements, the proposed appor#onment on the real property benefited thereby, and the date, place, and time set by the Board for hearing written remonstrances to the proposed apportionment and WHEREAS. the Board has considered the special benefits accruing to each lot in Ihe District by reason of the improvements and has determined that the apportionment of the costs of said public improvements is in accordance with such benefits; THEREFORE, THE TOWN OF ESTES PARK RESOLVES: 1. The Town Administrator orhis designee is hereby authorized to give notice that the whole cost of the improvements and incidentals has been ascertained and that a burning will be held on written remonstrances to the apportionment of such cost on the real property within the #155733 -2- 02/09/96 11:11 03038660200 HRO DENVER District, by publication in one issue of the Estes Park Trail-Gazette, a newspaper of general circulation in the '1-own, such publication being made at least fifteen (15) days prior to the date of the hearing. In addition, the same notice will be mailed by first-class mail to each property owner to be assessed for the cost ofthe public improvements within the District. Such mailed notice will be made on or about the date of the publication of the notice of hearing. The notice shall be in substantially the following form: #155733 -3- NOTICE PUBLIC NOTTCE OF THE WHOLE COST OF THE PIJRLIC IMPROVEMENTS TO DE MADE IN PARK ENTRANCE ESTATES SPECIAL IMPROVEMENT DISTRICT NO. 95-1, IN THE TOWN OF ESTES PARK, COLORADO, AND OF A HEARING ON WRITTEN REMONSTRANCES TO THE PROPOSED APPORTIONMENT OF SUCHCOST ON'EHE REAL PROPERTY BENEFITED BY THE IMPROVEMENTS. rO ALL PERSONS INTERESTED GENERALLY and to the owners ofproperty to be assessed for the cost of certain public improvements within Park Entrance Estates Special improvement District No. 95-1, in the Town of Estes Part Colorado, notice is hereby given: (a) The total cost ofconslructing andinstalling improvements within the District, including costs of collection ofthe assessments and certain other incidental costs, is $460,000, such costs being atttibutable $109.614 to water improvements and $350,386 to road improvements; (b) The portion ofthe total cost to be paid by the Town is $20,000, which amount is entirely for road improvements; (c) The share apportioned to each lot within each of the two assessment units in the District is as follows: Assessment Unit A (Water Improvements) - Total cost to be apportioned $109,614: Property Assessmerit Lots 1-10, Block 2 and Lol 1 and Outlot A, Kauffman MRD S-131-87 $8.431.85 per lot Assessment Unit B (Road Improvements) - Total cost to bc apportioned $330,386: Propertf Assessm@nt Lots 1 - 26, Block 1 Lots 1-10, Block 2 and Lot 1 and Outlet A Kauffinan MRD S-131-87 $8,929.35 per lot 0155733 * 02/09/96 11:12 83038660200 HRO DENVER *Note: Property thatis described in both Unit A and I Init B assessments will be assessed $8,431.85 per lot for watur and $8,929.35 per lot for roads for atotal of $17,361.20 per lot. (d) Any written remonstrances which may bc made to the proposed apportonmentand filed in the ofIce ofthe Town Administrator or his designee on or before the date of the hearing. will be heard and determined by the Board before the passage of an ordinance assessing the cost of said improvements. The amount of the assessments to be levied for the improvements will be due and payable within thirty (30) days after the final publication ofthe assessment ordinance. However, all such assessments may be paid. at the election ofthe property owner, inten (10) equal annual installments ofprincipal and interest as will bc more particularly set forth in the assessment ordinance. (e) Written remonstrances to the proposed assessments will be heard by the Board on Tuesday, the 12th day of March, 1996, at 7-30 P.Mâ€ž at the Estes Park Town Hall, 170 MaeGregor, Estes Park, Colorado. WITNESS my hand and the official seal of the Town, this 13 th day of February, 1996. (S EAU W Vickie O'Cannor Town Clerk Publish in. Estes Park Trail-Gazette Publish on: February 16, 1996 #155733 -5- PARK ENTRANCE ESTATES S.I.D. #95-1 ASSESSMENT ROLL Gilbert P. & Mary J. Knapp 19 Park St. Spencer, NY 14883 Street Address: 881 Heinz Parkway Legal Description: Lot 1, Block 1 Schedule No.: 577,871 Assessment Amt.: $8,929.35/Lot William R. Jones 12312 W. Mississippi Ave. Lakewood, CO 80228 Street Address: 880 Heinz Parkway Legal Description: Lot 2, Block 1 Schedule No.: 577,880 Assessment Amt.: $8,929.35/Lot Paul, Jr. & Sonja Ryberg 3343 Kinkaid Dr. Dallas, TX 75220 Street Address: 851 Heinz Parkway Legal Description: Lot 3, Block 1 Schedule No.: 577,898 Assessment Amt.: $8,929.35/Lot Michael E. McEowen % Niko Prod. 234 W. 44th St. #902 New York, NY 10036 Street Address: 850 Heinz Parkway Legal Description: Lot 4, Block 1 Schedule No.: 577,901 Assessment Amt.: $8,929.35/Lot Kathryn R. Grotenhuis P. 0. Box 116 Stanton, IA 51573 Street Address: 799 Heinz Parkway Legal Description: Lot 5, Block 1 Schedule No.: 577,910 Assessment Amt.: $8,929.35/Lot 1 . Harold C. & Ilene M. Gutjahr 2741 S. Fillmore St. Denver, CO 80210 Street Address: 800 Heinz Parkway Legal Description: Lot 6, Block 1 Schedule No.: 577,928 Assessment Amt.: $8,929.35/Lot Robert S. & Jean M. Witherell P. O. Box 3304 Estes Park, CO 80517 Street Address: 755 Meadow Cr. Legal Description: Lot 7, Block 1 Schedule No.: 577,936 Assessment Amt.: $8,929.35/Lot John L. & Mona Mae Caldwell P. 0. Box 747 Estes Park, CO 80517 Street Address: 749 Meadow Cr. Legal Description: Lot 8, Block 1 Schedule No.: 577,944 Assessment Amt.: $8,929.35/Lot Jane A. Ramsey Elizabeth Jane R. Moran P. O. Box 3305 Estes Park, CO 80517 Street Address: 745 Meadow Cr. Legal Description: Lot 9, Block 1 Schedule No.: 577,952 Assessment Amt.: $8,929.35/Lot Herbert C.& Sandra Meissner 1410 Locust, Box 158 Sutherland, NE 69165 Street Address: 751 Heinz Parkway Legal Description: Lot 10, Block 1 Schedule No.: 577,979 Assessment Amt.: $8,929.35/Lot Janice A. Larkin 510 S. York Denver, CO 80301 Street Address: 1250 Sunrise Ln. Legal Description: Lot 11A (was formerly Lots 11-13) Schedule No.: 1,435,485 Assessment Amt.: $8,929.35/Lot 2 Carl H. & Duane Sanders P. 0. Box 1953 Estes Park, CO 80517 Street Address: 760 Meadow Cr. Legal Description: Lot 14, Block 1 Schedule No.: 578,029 Assessment Amt.: $8,929.35/Lot Robert A. & Naomi J. Williams P. O. Box 5032 Estes Park, CO 80517 Street Address: 740 Meadow Cr. Legal Description: Lot 15, Block 1 Schedule No.: 578,037 Assessment Amt.: $8,929.35/Lot David V. & Linda A. Knecht 1624 Reagan Dr. Ames, IA 50010 Street Address: Unimproved Legal Description: Lot 16, Block 1 Schedule No.: 578,045 Assessment Amt.: $8,929.35/Lot Norman S. & Muriel H. Ream P. 0. Box 1432 Estes Park, CO 80517 Street Address: 671 Heinz Parkway Legal Description: Lot 17, Block 1 Schedule No.: 569,780 Assessment Amt.: $8,929.35/Lot Jack W. & Betty J. Ranney 1235 Sunrise Lane, MR Estes Park, CO 80517 Street Address: 1235 Sunrise Ln. Legal Description: Lot 18, Block 1 Schedule No.: 569,798 Assessment Amt.: $8,929.35/Lot Edgar & Elizabeth J. Menning P. 0. Box 2192 Estes Park, CO 80517 Street Address: 671 Highview Ct. Legal Description: Lot 19, Block 1 Schedule No.: 569,801 Assessment Amt.: $8,929.35/Lot 3 Reginald & Judy A. Guy 680 Highview Ct. Estes Park, CO 80517 Street Address: 680 Highview Ct. Legal Description: Lot 20, Block 1 Schedule No.: 569,810 Assessment Amt.: $8,929.35/Lot Edward S., Jr. & Clayre C. Dragon 1131 Sunrise Ln., MR Estes Park, CO 80517 Street Address: 1131 Sunrise Ln. Legal Description: Lot 21, Block 1 Schedule No.: 569,828 Assessment Amt.: $8,929.35/Lot Robert L. & Phyllis B. Silber 650 Heinz Parkway, MR Estes Park, CO 80517 Street Address: 650 Heinz Parkway . Legal Description: Lot 22, Block 1 Schedule No.: 561,096 Assessment Amt.: $8,929.35/Lot Gus H. & Barbara A. London, Trustees 4861 Mayfield Dr. Fremont, CA 94536 Street Address: 680 Heinz Parkway Legal Description: Lot 23, Block 1 Schedule No.: 569,836 Assessment Amt.: $8,929.35/Lot Richard A. & Brigitta M. Steidl 5603 Sycamore Ave. Rialto, CA 92377 Street Address: 640 Highview Vt. Legal Description: Lot 24, Block 1 Schedule No.: 569,844 Assessment Amt.: $8,929.35/Lot Charlotte P. Lienemann 1516 Sunburst Lane Lincoln, NE 68500 Street Address: 660 Highview Ct. Legal Description: Lot 25, Block 1 Schedule No.: 569,852 Assessment Amt.: $8,929.35/Lot 4 Carl E. & Helen M. Burgener, Trustees Moraine Route Estes Park, CO 80517 Street Address: 1101 Sunrise Ln. Legal Description: Lot 26, Block 1 Schedule No.: 569,879 Assessment Amt.: $8,929.35/Lot James M. & Pauline McKay P. 0. Box 1772 Estes Park, CO 80517 Street Address: 521 Heinz Parkway Legal Description: Lot 1, Block 2 Schedule No.: 576,921 Assessment Amt.: $17,361.20/Lot Stanley G. & Judith A. Schaffer 16401 Wilson Farm Dr. Chesterfield, MO 63005 Street Address: 1454 Narcissus Dr. Legal Description: Lot 2, Block 2 Schedule No.: 576,930 Assessment Amt.: $17,361.20/Lot Lawrence H. & Gillian C. Pollock P. O. Box 4072 Estes Park, CO 80517 Street Address: 541 Heinz Parkway Legal Description: Lot 3, Block 2 Schedule No.: 576,948 Assessment Amt.: $17,361.20/Lot Rueben H. & Helen I. Roethle P. 0. Box 494 Estes Park, CO 80517 Street Address: 551 Heinz Parkway Legal Description: Lot 4, Block 2 Schedule No.: 576,956 Assessment Amt.: $17,361.20/Lot Robert J. & Lou A. Murphy 4011 55th Way N. #939 St. Petersburg, FL 33709 Street Address: 611 Heinz Parkway Legal Description: Lot 5, Block 2 Schedule No.: 572,748 Assessment Amt.: $17,361.20/Lot 5 Fred R. & Jean A. Williams RFD #1, Box 83 Funk, NE 68940 Street Address: 530 Heinz Parkway Legal Description: Lot 6, Block 2 Schedule No.: 576,964 Assessment Amt.: $17,361.20/Lot John B. & Mary E. Kneer 540 Heinz Parkway Estes Park, CO 80517 Street Address: 540 Heinz Parkway Legal Description: Lot 7, Block 2 Schedule No.: 576,972 Assessment Amt.: $17,361.20/Lot Peggy J. McFarland P. O. Box 1008 Beaver, OK 73932 Street Address: 550 Heinz Parkway Legal Description: Lot 8, Block 2 Schedule No.: 576,999 Assessment Amt.: $17,361.20/Lot Ralph V. & Martha D. Hopper High Drive - Moraine Rt. Estes Park, CO 80517 Street Address: 560 Heinz Parkway Legal Description: Lot 9, Block 2 Schedule No.: 577,006 Assessment Amt.: $17,361.20/Lot Ted M. & Bessie Chittwood P. 0. Box 489 Estes Park, CO 80517 Street Address: 520 Heinz Parkway Legal Description: Lot 10, Block 2 Schedule No.: 577,014 Assessment Amt.: $17,361.20/Lot Ted M. & Bessie Chittwood P. 0. Box 489 Estes Park, CO 80517 Street Address: 520 Heinz Parkway Legal Description: Second Parcel Book 1575, Page 463 Schedule No.: 577,014 Assessment Amt.: $17,361.20/Lot 6 Robert J. & Eleise E. Garrett 9426 Oakbrush Way Littleton, CO 80124 Street Address: 501 Valley View Dr. Legal Description: Lot 1, Kauffman MRD S-131-87 Schedule No.: 1,293,869 Assessment Amt.: $17,361.20/Lot Robert J. & Eleise E. Garrett 9426 Oakbrush Way Littleton, CO 80124 Street Address: Unimproved? Legal Description: Outlot A, Kauffman MRD S-131-87 Schedule No.: 1,295,721 Assessment Amt.: $17,361.20/Lot 7 02/08/96 22:06 89999999 HRO {21 00 7 2. The Board hereby authorizes the publication and mailing of such notice as set forth herein. 4. After the hearing on the proposed apportionment the Board may consider an ordinance levying the assessments, and providing for the collection and enforcement of such assessments. 5. All orders, bylaws, and resolutions of the Town, or parts thereof, inconsistent with this Resolution, are hereby repealed to the extent only of such inconsistency. 6. If any one or more sections or parts of this Resolution shall be adjudged unenforceable or invalid, such judgment shall not affect, impair, or invalidate the remaining provisions of this Resolution, it being the intention that the various provisions hereof are severable. ADOPTED AND APPROVED this 13th day of February, 1996. (SEAL) Mayor ATI'ESTED: Town Clerk #135733 -6- Trustee then moved that the foregoing Resolution, as introduced, read at this meeting, be adopted. Trustee seconded the motion. The question being upon the adoption of the motions the roll was called with the following result: Those voting YES: H. Bemerd Dannels Robert L. Del(ker Susan L. Doylen Stephen W. Gillette - William J. Marshall Michael E. Miller J. Donald Pauley Those voting NO: None The presiding officer thereupon declared that not less than a majority of all the members elect ofthe Board having voted in favor thereof, the motion was canied. Thereupon, after consideration ofother matters to come before the Board, the meeting was adjourned. (SEAL) Town Clerk 4155733 -7- . STATE OF COLORADO ) ) COUNTY OF LARIMER ) TOWN OF ESTES PARK ) I, Vickie O'Connor, Town Cletic of the Town of Estes Park, Colorado, do hereby certify that the foregoing pages number 1 to - inclusive, constitute atrue and correct copy of the record of proceedings ofthe Board of Trustees of the Towns taken at a regular meeting thereof, held at the Town Hall, in Estes Park, Colorado, the regular meeting place of the Board, on Tuesday, the 13th day of February, 1996, insofar as said proceedings relate to the introduction and adoption of the resolution therein set forth concerning Park Entrance Estates Special Improvement District No. 95-1. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal ofthe Town of Estes Park, Colorado, this day ofFebruary, 1996. (SEAL) TownClerk #155733 -8- MEMORANDUM TO: HONORABLE MAYOR DANNELS BOARD OF TRUSTEES FROM: GREGORY A. WHITE, TOWN ATTORNEY SUBJECT: LEGAL PROCEDURE FOR REVIEW OF THE INITIATED ORDINANCE PETITION-STORER RANCH DATE: JANUARY 29, 1996 On January 22, 1996 an Initiated Ordinance Petition was filed with the Town Clerk. On January 26, 1996, the Town Clerk issued a statement of sufficiency indicating that the Petition contained the requisite number of signatures. Pursuant to applicable Colorado statutes, the Town Board must, within 20 days of January 26, 1996, either adopt the Initiated Ordinance as presented or refer the proposed Ordinance to the registered electors of the Town. The first available election date pursuant to the statute is April 2, 1996. Since the proposed Initiated Ordinance is for a rezoning of a portion of Storer Ranch Addition, a Public Hearing must be held prior to the Town Board making its decision. WARNING: IT IS AGAINST THE LAW: FOR ANYONE TO SIGN ANY INITIATIVE OR REFERENDUM PETITION WITH ANY NAME OTHER THAN HIS OR HER OWN OR TO KNOWINGLY SIGN HIS OR HER NAME MORE THAN ONCE FOR THE SAME MEASURE OR TO KNOWINGLY SIGN A PETITION WHEN NOT A REGISTERED ELECTOR WHO IS ELIGIBLE TO VOTE ON THE MEASURE. DO NOT SIGN THIS PETITION UNLESS YOU ARE A RECEIVED REGISTERED ELECTOR AND ELIGIBLE TO VOTE ON THIS MEASURE. JAN 2 2 895 TO BE A REGISTERED ELECTOR, YOU MUST BE A CITIZEN OF COLORADO ADMIN. DEPT AND REGISTERED TO VOTE. DO NOT SIGN THIS PETITION UNLESS YOU HAVE READ OR HAVE HAD READ TO YOU THE PROPOSED INITIATIVE OR REFERRED MEASURE OR THE SUMMARY IN ITS ENTIRETY AND UNDERSTAND ITS MEANING. SUMMARY OF PROPOSED INITIATIVE The undersigned registered electors of the Town of Estes Park, Colorado, by this petition, request that the Board of Trustees of the Town of Estes Park either adopt the following ordinance or submit the following ordinance to a vote of the registered electors of the Town of Estes Park. This initiated ordinance, if adopted, would rezone the north 16.9175 acres of the Storer Ranch Addition currently zoned C-0 Outlying Commercial to E-Estate. FULL TEXT OF THE PROPOSED INITIATIVE WHEREAS, the hereinafter described real property, which is commonly known as "the north 16.9175 acres of the Storer Ranch Addition" shall be referred to throughout this Ordinance as "the Property." WHEREAS, the Property is located north of U.S. Highway 34 toward the east end of the Town of Estes Park within the area commonly known as the "North End Planning Area. " The Property generally consists of open meadows. Lumpy Ridge, located within Rocky Mountain National Park, forms the northerly boundary of the North End Planning Area and is a visual landmark for the entire Estes Valley. Wildlife, particularly elk and deer, are abundant within the North End Planning Area. The primary land use within the North End Planning Area is large-lot, single-family, residen- tial development. Extensive development of the Property would significantly alter not only the visual integrity of the North End Planning Area, but would impact the image of the entire Estes Park area. The Property is visible from a number of locations within the Estes Valley, and the perceived openness of the North End Planning Area, if lost, would adversely affect the image of the entire Estes Valley. Views to the mountains in Rocky Mountain National Park are excellent from the Property and should be preserved. The Property contains sensitive wildlife habitats that should be preserved. Because much of the Property is open meadow, it is important to preserve existing native vegetation. Future development within the Property should enhance the open quality of the area and be visibly unobtrusive. WHEREAS, since 1987, the Property has been zoned CO-Outlying Commercial. The minimum lot size within the CO-Outlying Commercial zoning district is 18,000 square feet, and the uses permitted in the CO zoning district may include business and industrial uses. WHEREAS, the Comprehensive Plan for the Town of Estes Park indicates that the Property should be developed for residential purposes. WHEREAS, in 1992, Larimer County, Colorado, rezoned property to the north and west of the Property to RE-1 Estate. The minimum lot size in the RE-1 Estate zoning district is 10 acres, and the uses permitted are limited to single-family dwellings, agricultural uses, group homes, and licensed child care centers. WHEREAS, a portion of the land to the east of the Property is â€¢ zoned E-Estate within the Town of Estes Park. The minimum lot size in the Estes Park E-Estate zoning district is 60,000 square feet, ' and the permitted uses are limited to single-family residential dwellings and accessory uses. WHEREAS, the uses permitted within the CO-Outlying Commercial j zoning district are not compatible with the uses permitted within the Larimer County RE-1 Estate zoning district and the Estes Park E-Estate zoning district. WHEREAS, development of the Property for uses permitted within the CO-Outlying Commercial zoning district would significantly alter the visual integrity of the North End Planning Area and would have an adverse impact on the image of the entire Estes Park area. WHEREAS, development of the Property for uses permitted within the CO-Outlying Commercial zoning district would be inconsistent with the Comprehensive Plan for the Town of Estes Park. WHEREAS, since the Property was zoned CO-Outlying Commercial in 1987, circumstances have changed in the North End Planning Area which make the present zoning of the Property inappropriate. WHEREAS, zoning the Property E-Estate would be compatible with the existing zoning and present use of surrounding properties to the north, east, and west. WHEREAS, zoning the Property E-Estate would be consistent with the Estes Park Comprehensive Plan. WHEREAS, rezoning of the Property from CO-Outlying Commercial to E-Estate would serve the public interest, general welfare, and prosperity of the inhabitants of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED, that the following described real property shall be and is hereby zoned E-Estate: A tract of land situate in the Southeast 1/4 of Section 19, Township 5 North, Range 72 West of the 6th P.M., Larimer County, Colorado, which considering the East line of said Southeast 1/4 as bearing North 01Â°08' East and with all bearings contained herein relative thereto is contained within the boundary lines which begin at a point on the East line of the said Southeast 1/4 which bears South 01008' West 269.02 feet from the East 1/4 corner of said Section 19 and run thence South 01Â°08' West 921.22 feet along said East line; thence North 59Â°59' West 267.54 feet; thence along the arc of a 3474.80-foot radius curve to the left a distance of 587.26 feet, the long chord Of which bears North 64Â°48'30" West 586.56 feet; thence North 69Â°39' West 472.00 feet; thence North 20Â°21' East 414.58 feet; thence South 89Â°11' East 1079.09 feet to the point of beginning. REPRESENTATIVES OF THE PROPONENTS The following persons represent the proponents of the proposed initiative in all matters affecting this Petition and are the persons to whom all notices or information concerning this Petition shall be mailed: Ralph Nicholas P.O. Box 3441 Estes Park, CO 80517 Dewey D. Shanks P.O. Box 635 Estes Park, CO 80517 2 MEMORANDUM TO: HONORABLE MAYOR DANNELS BOARD OF TRUSTEES FROM: GREGORY A. WHITE, TOWN ATTORNEY SUBJECT: SECTION 31-23-305 C.R.S. DATE: JANUARY 29, 1996 In the event that aLÂ£~SteRVis filed with the Municipal Clerk at least 24 hours prior to February 13, 1996 protesting the requested rezoning pursuant to the Initiated Ordinance and signed by the owners of 20% or more of the area of land which is subject to the proposed change or 20% or more of the area of land extending a radius of 100 feet from the land which is subject to the proposed change, said Initiated Ordinance can not be effective except by the vote of 2/3rds of all the members of the Board of Trustees or at least 5 positive votes. It is my opinion that this section controls as Section 31- 11-04(1) does not specifically address this issue and only says that the proposed Ordinance shall be adopted without alteration. 74 MILLAND DRIVE RECEIVED MILL VALLEY, CA 94941 FEB 0 5 1995 ADMIN. DEPT February 1, 1996 The Town Board of Trustees Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Re: Storer Ranch Addition Rezoning Petition Dear Trustees: This letter is to state that the majority of the -owners of the Storer Ranch Addition adamantly oppose the subject rezoning petition. We do not just oppose the rezoning itself, but we are appalled that any neighbor has the power to attempt to down zone next door property without the owners' permission. If this is not taking of property rights, what is? Obviously, the equitable solution to the petitioners' problem is to purchase some or all of the acreage. One great advantage of purchase to the petitioners would be, besides having permanent open space, that they would not need to be jumping up and down every time a variance, or a change by a builder seems to threaten their rezoning. This will result in perpetual squabbles with the Town, the builders and the new owners. Another defect that we haven't heard mentioned before is that the proposed strip zoning along the north side of Highway 34 will produce just more of the monotonous, nondescript commercial development that already exists on the south side of the highway. The present zoning will allow a flexible, open and creative layout of the land which would be impossible under the petition. I suppose if we owners could afford to donate the 35 acres as open space, we would, but we are not in any financial position to do this. There is no more Storer Broadcasting "empire;" it was dissolved in the eighties, and most of us remaining The Town Board of Trustees Page 2 February 1, 1996 ranch owners are not major beneficiaries. We also, however, are not out for the maximum profit. Most of us have spent our summers here going back to the 20's and 30's. We have strong, fond feelings for the whole area. We would, therefore, like to see either a development which will enhance the area while also providing a reasonable return, or an acquisition by the citizens for open space -- or a combination of the two. One point that I think has already been corrected, but perhaps needs more emphasis, is that, before the property was annexed to the Town in 1988, it was not zoned Larimer County Residential. It was zoned Larimer County Commercial and that zoning allowed far more controversial uses than does the present Town zoning, Commercial-Outlying. Therefore, we strongly urge the Trustees of the Town to deny this petition, which not only abrogates property rights, but also perpetuates bad planning. Very truly yours, 4 a CA (10 - l '/14. L 1 .MÂ»uL. dEorge God~ird, Owner GG/pb RESOLUTION WHEREAS, on January 22, 1996, an Initiated Ordinance Petition was filed with the Town Clerk; and WHEREAS, On January 26, 1996, the Town Clerk issued a Statement of Sufficiency to the Town Board stating that the Initiated Ordinance Petition had the requisite number of signatures; and WHEREAS, on February 13, 1996, the Town Board held a Public Hearing on the Initiated Ordinance Petition; and WHEREAS, following the Public Hearing, the Town Board did not adopt the Initiated Ordinance Petition as presented. NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of Estes Park, Colorado: Section 1. The Initiated Ordinance Petition filed on January 22, 1996 is hereby referred to the registered electors of the Town of Estes Park, Colorado at the regular Municipal election to be held on April 2, 1996. Section 2. The Town Clerk is hereby ordered to forthwith publish the proposed Initiated Ordinance Petition. Section 3. The Town Board hereby designates the Town Clerk to promptly fix a ballot title for the Initiated Ordinance Petition. PASSED AND ADOPTED THIS DAY OF FEBRUARY, 1996. TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk February 9, 1996 MEMORANDUM TO: Honorable Mayor Dannels Board of Trustees FROM: Greg White, Town Attorney Vickie O'Connor, Town Clerk L~L) SUBJECT: Initiated Ordinance Ballot Title Greg and I have completed the language for the Storer Ranch Initiated Ordinance Ballot Title as designated to me by Resolution #5-96: SHALL FHE NORTH 16. 9175 ACRES OF THE STORER RANCH ADDITION TO THE TOWN OF ESTES PARK BE REZONED FROM C-0 OUTLYING COMMERCIAL TO E-ESTATE PURSUANT TO THE INITIATED ORDINANCE PETITION FILED JANUARY 22, 1996? YES NO RESOLUTION WHEREAS, by the Statutes of the State of Colorado, the 2nd day of April, 1996 is fixed as the time for a regular municipal election to elect a Mayor and three Trustees; and WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such an election; and WHEREAS, Section 31-10-401 C.R.S. 1973, allows the Board of Trustees to delegate to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that a regular election of a Mayor and three Trustees shall be held on Tuesday, April 2, 1996. BE IT FURTHER RESOLVED that the only polling place shall be in the Municipal Building: Administrative Offices (for Absent/Early voting March 18-29, 1996), and Room 103 of the Municipal Building (election day voting), 170 MacGregor Avenue, Estes Park, Colorado; and that the polls on election day shall be open from 7:00 a.m. - 7:00 p.m. BE IT FURTHER RESOLVED that voting machines shall be used in the Municipal Election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting machines as required by the laws of the State of Colorado pertaining thereto. BE IT FURTHER RESOLVED that pursuant to Section 31-10-401 C.R.S. 1973, the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges <4 of Election. BE IT FURTHER RESOLVED that the Judges of Election, appointed by the Town Clerk, shall receive for their services, the sum of Seventy-Five Dollars ($75.00) each. BE IT FURTHER RESOLVED that the Town Clerk be authorized to give Notice of the Election by publication as provided by law. BE IT FURTHER RESOLVED that the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. DATED this day of , 19 Mayor ATTEST: Town Clerk . November 9, 1995 PLANNING COMMISSION REFERRAL POLICY The Estes Park Board of Trustees hereby adopts the following Planning Commission referral policy: 1. Planning Commission items that are referred to the Board of Trustees (e.g. Subdivisions, Annexations, Special Reviews, Rezonings) shall be scheduled for the second Town Board meeting of the following month. 2. To be placed on that agenda for consideration, the following must be submitted to the Community Development office by noon on the Wednesday preceding that meeting: Signed mylars with corrections (if applicable). Approved construction plans. Letter of Credit and Improvement Guarantee. 3. Items that are deemed not complete by the Community Development Department will be continued one time for one month, then will be removed from the agenda. 4. To be placed on a subsequent Town Board agenda, the applicant must submit a request in writing to the Community Development Department. f'M--Â·tNâ€¢Â·*Â·r.yâ€ž*%4;.,~./*F-:'tltÂ¢1~'. 2!k Â·T Â·'a IÂ¢-* Â¢'49: Â·S'94. ?1 21 y"M'â€¢ r' A M M M -4 ...7 9 â‚¬1 2.* NOV 1 4 1995 j TON OF ESTES PARK R r BOARD OF Â»Â»,4. ",1/R-"Uk'*Â·81'9'94,04â€¢:,ii:Â».#*4~,thf~ ... t,Â·efk.9./Ad.Â·*.':4.7. UWIN#<1&241