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Home My WebLink AboutPACKET Town Board Study Session 1995-08-23TOWN BOARD STUDY SESSION AUGUST 23, 1995 4:00 P.M. BOARD ROOM 103 AGENDA 1. Progress Report on Town Board Goals and Action Items. 2. Review Senior Center Remodeling Project. 3. Executive Session -- Personnel. %00 L %9L %09 %9Z 1111"1111111 11 1 L 0/An LL >>> > > <C ill Z ILI LU LU E>EN**a 0 02 000 a=a 5 LU #mmim 0DmmOO_DOmOOOO000O0-ODDDJ 1.- O-1-1-OU-10-0-,O-000)-1-,0000-Q- O.- 1 0 0 9 22 RRRR RJJ 005>~01Â£001Â£01Â£161Â£0000160 1-1- 1-1- 1Â£ of 05 2 5 05 0 Of 0 0 u) m CD CD 05 05 05 05 (D 05 R R O .0 -49 $ 0 CO -C .C im 0 0- 02 02 06 '0 -5 â‚¬ E 2 e E O ES a a g @ 2 2 55@ eu) oa> B em52@92 *ic O J J LU <0 111 1- 0 0.0. HIOn-65 Luilro- ON CO U.1 0 LO to p r- 06 06 < < m O LL 5.NÂ¢'). ~wdE iS~ 1 0813}9&5293 12 99:2 GOAL# GOAL DESCRIPTION STAFF COMM hlhl/Mahl lepoillel lueuwedea 80!lo Begin TQM program for Town employees. Establish mission/value statement for PD Continue Town/EPURA J int Budget Committee n/Larimer County planning agreement pund eoeds uedo Llsilqeise/puel ep!SieAQI El ese xeuue lequep!SeJ eANoee#Xeul.le le!OJeUJUIOO e/\!10803 Suipury eJeANd/0!lqnd oj 'luie} 6uoi '6u!s!;JeApe Uol Special Events mission/make program adjustments uoilejuelueldull u!658/u6!sea = %09 :Buiuueld = %91 :4!A!}ov ON = % :aN3931 orm stds/Phase 111 Comp Plan Town/EVRPD intergovern mental activities spefoid }sn puel Xeiie~ salsE Po h financial policies rdable housing project - sseocud 6u!uueid o! 6ejeils UAAO.I. eje!1! u I Aeruns 4!unluouoo puoo uoileldwoo = %0Ot :uolleiduloo le!Ped = %9 private recycling efforts Review Museum Strat Support CACEP/plan c iue rehabilitation Continue/expand POLICY AGENDA: 1994 - 1996 PROGRESS REPORT August 1995 Progress to Date lA. Begin a Total Quality Management Program for Town employees......................50% (Assistant Town Administrator Widmer - Town Board) * Quality Improvement (QI) Implementation Plan completed. * Twenty-five employees trained to date. 1B. Establish a mission and value statement for the Police Department...................50% (Acting Chief Repola - Public Safety Committee) * Preliminary mission/values meetings held in Fall of 1994. * An Acting Police Chiefhas been appointed. * Recommendation for a new Police Chief will be made in September 1995. 2. Establish financial policies explaining the Town's budget and financial management objectives for revenues, operating budgets, and reserves.........25% (Finance Officer Vavra - Town Board) * Investment Policy adopted; as of July 3 1, $ 11.1 million was invested as follows: * 11.1% in CSAFE * 19.9% in COLOTRUST * 11.8% in Colorado Diversified Trust * 53.2% in US Government T-Bills * $100,000 each in CDs with Key Bank, First National Bank, Estes Park Bank, and Park National Bank 3. Continue the Town/EPURA Joint Budget Committee with emphasis on improving communications of EPURA projects to the public 100% (Town Administrator Klaphake - Town Board) 4. Continue and expand the Park and Ride Program, improve quality, and identify a location for a fringe intercept parking Int 25% (Assistant Town Administrator Widmer - Community Development Committee) * Meetings were held in Spring 1995 to debate paid parking. * Meetings are scheduled September 13, 27 and October 10,1995 to discuss a Parking Plan. 1 5.& Define the affordable housing market and proceed with the Community 15C Drive housing project (first phase)..................................................................25% (Assistant Town Administrator Widmer - Estes Park Housing Authority) * Voter poll conducted Fall 1994. * Site purchased January 1995. * Low Income Housing Tax Credits awarded April 1995. * Colorado Division of Housing grant application submitted June 1995. * Federal Home Loan Bank grant awarded July 1995. * Architect selected August 1995; preliminary design begun. * General Contractor selection process underway. 6A. Support private recycling effort'R 100% (Assistant Town Administrator Widmer - Public Works Committee) * Better Earth Committee grant implemented. 6B. & Establish environmental performance standards for new developments 11B as part of Phase 3 of the Comprehensive Plan 25% (Community Development Director Stamey - Planning Commission) * Pending review and adoption of Comprehensive Plan. 7A. Promote/expand Town/EVRPD intergovernmental activities with emphasis on communicating these activities to the public 100% (Town Administrator Klaphake - Town Board) * Regular meetings were held. * Joint Community Plan was forwarded to the Town Board. 7B. Work with Larimer County to create an intergovernmental planning agreement which ensures local review of development within the planning area and results in developments which are consistent with Town standards 25% (Community Development Director Stamey - Planning Commission) * Joint Planning Commission legislation submitted in 1995. * Legislation will be resubmitted in 1996. 8A. Review the Museum Strategic Plan for consistency with the Town's Strategic Plan 100% (Museum Director Kilsdonk - Community Development Committee) * Activity completed May 1995. 8B. Support CACEP activities and develop a plan for the Stanley Historic District Cultural Arts Facility 25% (Town Administrator Klaphake - Community Development Committee) * Activity on hold pending review by new Stanley Hotel owners. 2 9A. Support projects of the Estes Valley Land Trust that serve our mutual interests 50% (Town Administrator Klaphake - Community Development Committee) * Meadowdale grant application submitted June 23, 1995. 9B. & Purchase land on East Riverside as available for parks/open space; 15E establish Open Space/Parks Fund 0% (Assistant Town Administrator Widmer - Town Board) * No action at this time. 10. Take a proactive approach on commercial annexations and a reactive approach on residential annexations 50% (Assistant Town Administrator Widmer - Town Board) * Residential Annexation Policy adopted March 1995. * Commercial annexation study in progress. 11A. Initiate the strategic planning process for the Town 100% (Assistant Town Administrator Widmer - Town Board) * Proposed Town Vision and Mission statements developed as part of QI Design Team. See Attachment "A". * Strategic Planning process will continue upon adoption of the Comprehensive Plan. 12. Over the long term, transition the advertising program from public funding to public/private funding 0% (Assistant Town Administrator Widmer - Community Development Committee) * No action at this time. 13. Clarify Special Events Department mission and make appropriate adjustments in programs 75% (Town Administrator Klaphake - Community Development Committee) * Special Events Department has been reorganized. * Mission Statement work in progress. 14. Perform the second community survey 100% (Assistant Town Administrator Widmer - Town Board) * Survey completed July 1995. 15A. Street Overlay Program 50% (Public Works Director Linnane - Public Works Committee) * 1995 Project in bidding process. 3 15B. Elkhorn Avenue Rehabilitation 25% (Public Works Director Linnane - Public Works committee) * Colorado Department of Transportation (CDOT) has scheduled the milling and overlaying of Elkhorn Avenue for 1996, in coordination with the Highway 34 widening project. 15D. Fire Station 25% (Town Administrator Klaphake - Public Safety Committee) * 1994 contribution to the Community Reinvestment Fund = $208,576. * Request for site next to Estes Power Plant has been submitted to the USBR. 15F. Police Department Remorip.1 0% (Assistant Town Administrator Widmer/Acting Police Chief Repola - Public Safety Committee) * No action at this time. 4 ATTACHMENT A *'SKI VISION By the year 2005, the Town of Estes Park will be the premier mountain resort community in the United States. This vision includes: 0 Being a caring organization sensitive to the needs of our customers, citizens and employees. â€¢ Having an employee team that takes pride in being recognized as a model of innovation and performance. + Providing services which are responsive and reliable at a low cost. MISSION The Mission of the Town of Estes Park is to plan and provide reliable, low cost, high-value services for our customers, citizens and employees. We take pride enhancing the quality of life in our community by being good stewards of public resources and our natural setting. J GOALS 3 1. Implement a continuous Quality Improvement process. 2. Establish effective communication throughout the organization. 3. Provide high value services at a low cost. J 4. Provide responsive services that exceed customer expectations. 5. Be open to and promote new ideas and activities. Protect Estes Park's most valued resources: 6. â€¢ our customers 0 our employees â€¢ our unique natural setting J 4 W /Â·L-Â¢J .21 d t.1.v TOWN OF ESTES PARK LU Gary F. Klaphake Town Administrator .1 2'Ll.2 81:Â» 44343.. -- .'%10 ..4 . 0.15 Estes Park, Colorado 80517 MEMORANDUM August 21, 1995 TO: Honorable Mayor Dannels Board of Trustees FROM: Gary Klaphake /2/0- ' Town Administrator RE: SENIOR CENTER REMODELING PROJECT As we previously discussed, the Senior Center is contemplating a remodeling project. The needs are: 1. Kitchen remodel. 2. ADA restrooms. 3. Handicap access concerns. 4. Dining room space. 5. Cosmetic upgrade. We convinced Thorp & Associates to front the cost of design. A preliminary design will give us the minimum information needed for seeking grants. Recommendation: After review of the preliminary designs, a motion to authorize grants submitted for funding of the project. P. O. Box 1200 Telephone (303) 586-5331