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Home My WebLink AboutPACKET Town Board 1995-10-24BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, October 24, 1995 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated October 10, 1995, and Special Meeting minutes dated October 17, 1995.. 2. Bills. 3. Committee Minutes: A. Public Safety, October 19, 1995. B. Light and Power, October 19, 1995. C. Planning Commission, October 17, 1995 (acknowledgement only). ACTION ITEMS: 1. Roger Fraser, Project Coordinator/Larimer County - Presentation of the Larimer County Building Program (over- crowding/security issues in County facilities). 2. Light and Power Committee, October 19, 1995: A. Long Range System Plan Consulting Services Contract - Approval of budget expenditure. 3. Planning Commission: A. Public Hearing. Final Plat of Sleepy Hollow Subdivision, Gary D. Connoly/Applicant. B. Public Hearing. Amended Plat of Lot 1, Stanley Meadows Addition, Town of Estes Park/Applicant. C. Public Hearing. Amended Plat of Lots 7, 8, 25 and a Portion of Lot 24, Block 10, Town of Estes Park, Rex Miller/Applicant. D. Public Hearing. Rezoning Request for Lot 2, Tanton Subdivision, Dave Tanton/Applicant. 4. Parking Report Recommendations - Trustee Pauley. 5. Special Election concerning Lone Tree Village Project: A. Resolution #28-95 - Setting December 12, 1995 as Special Election Date, and Ballot Title. B. Re-schedule Town Board meeting from December 12 to December 5, 1995. 1 , . 6. Town Administrator's Report: A. Adjourn as the Board of Trustees Convene as Estes Park Housing Authority 1. Lone Tree Village Project: A. General Contractor Selection - Report on Progress. B. Resolution #4-95 - Authorizing the creation of a Development Partnership and Related Items. B.1. Ownership & Financing Structure. 2 .. 1 3 Â£24'Jl<Ii TOWN OF ESTES PARK -~-2~ tfid-,0 -Z, afr32male 61 - ..1,4-/ 4 ~ 1~; 4*41_ ./4 2,1,94 2-- :A -g*_. Â·_-MJ#*Â·I :*aÂ·3 Qite'F 61.-j: 2.iwb ~ tiyuffid Flt\. 14-/ -4 ily.; - / .-# - N . -i Â· 1 October 10, 1995 Mr. Roger W. Fraser Project Coordinator FACILITIES MANAGEMENT DEPARTMENT Larimer County Post Office Box 1190 Fort Collins, Colorado 80522-1190 Dear Mr. Fraser: The Estes Park Board of Trustees would like to hear your Building Program Report at their Board meeting scheduled Tuesday, October 24 at 7:30 P.M. The meeting will be held in the Municipal Building, 170 MacGregor Ave., in Room 103 (main floor). Sincerely, TOWN OF ESTES PARK Vickie O'Connor, CMC/AAE Town Clerk (303) 586-5331 â€¢ RO. BOX 1200 â€¢ ESTES PARK, CO 80517 â€¢ FAX (303) 586-0249 COMMUNITY DEVELOPMENT â€¢ FAX (303) 586-6909 OTHER 1- l FACILITIES MANAGEMENT DEPARTMENT A 1\ A Commitment to Progress Dick Anderson AIA, Director 970-498-7310 FAX 970-498-7359 * *-3# i ' 11\1\ - 1- C 2*1 Post Office Box 1190 X N \ 1'' 1 / \ i \ 1 .4. Fort Collins, Colorado 80522-1190 61*317-r:.r#:k i I LARIMER COUNTY COLORADO Gerald Sigward Buildings and Ground RECEIVED 970-498-7312 October 4, 1995 Custodial Services OCT 0 9 1995 Josh Zander H. B. Daniels, Mayor 970-498-7315 P.O. Box 1200 ADMIN. DEPT. Estes Park, Colora40 80517 109&(P Dear Mayoibls; I am writing to request approximately 15 minutes to visit with you and the City Council during either a regular meeting or during an informal discussion session, whichever works best for you. As you may know, I have been hired by Larimer County to assist in the development of a,building program intended to remedy serious over-crowding and security issues in County facilities. During the past 12-18 months, County representatives visited communities throughout the County to talk about the County's needs and plans. However, earlier this year the Commissioners determined to take an additional year to refine those plans and to secure the understanding and support of citizens. To help insure broadly based input and consideration by County residents into this building program, we are forming a steering committee comprised of one elected official and one citizen from each ofthe Larimer County communities. For the next twelve months, the steering committee would meet at least monthly to assist the staff in the design and implementation of the building campaign. In addition, the County Commissioners will be asking the steering committee for input on the composition ofthe building program, the financing package and a potential ballot question. My time with the Council would be used to provide a status report on the County's building plans and to solicit feed-back from the Council on the project. I will be asking for a member of your Council to serve on the steering committee for this project. In addition, we would like your suggestions for someone from the community who might be willing to also serve on the steering committee. I will be calling you in the next week or so to schedule a time with Council. In the meantime, if you have any questions or suggestions, please contact me at 498-7314. Thanks for your help! Sincerelv. Roger w-fraser Project Coordinator CC: Gary Klapahke, City Administrator BOARD OF COUNTY COMMISSIONERS John Clarke Janet Duvall Jim Disney District I District 11 District 111 .% 1, . October 24, 1995 Mayor Bernie Dannels, Town Trustees, Staff and -Committees: "Back home" in Indiana, I was deeply involved with the for- mation of an Arts Council in a town of 25,000. I was a member of the founding board of directors and served as its first Executive Director. I organized and directed the daily work of the council in the office, served on the planning committee with the Town, and produced workshops for member organizations. I know the various and complex challenges involved in working with dif- ferent arts groups and individuals. I am pleased to see the progress and success of the five-year- old Cultural Arts Council of Estes Park. The officd is a busy, attractive center to visit for informatioli, advice and help in solving arts groups' problems. The number of volunteers recruited to help in town-wide events such as IMAGINE THIS! and ARTS FOR THE PARKS reflects the vitality of the arts community. Recently the CACEP office was contacted by Chris Bucher of Southwest Art magazine. A feature article, "Ten Day Tour of Arts Destinations in Colorado," will appear in the January, 1996, issue. Estes Park will be included along with Aspen, Breckinridge, Boulder, Colorado Springs, Denver, Loveland, and Vail. CACEP assembled information, color photographs and slides from the visual arts and sculpture galleries. Art Anderson of EPURA contributed a complete listing of Estes Park Art in Public Places and slides from Jim Osterberg were added to the packet. This magazine has national distribution. This kind of publicity is priceless. The book, 100 Best Small Art Towns in America by John Villane, has two or three pages about each of the towns featured. CACEP received an invitation to submit information to be included in the 1997 edition. That work is underway now. The result will be more national exposure. A Colorado Council on the Arts Town Hall will be hosted by CACEP at the Stanley Hotel and Conference Center, Wednesday November 8 from 7-9 p.m. to discuss arts in this area. .t I. 4 I believe passionately in the value of the arts in everyone's life. Because CACEP is constantly working toward the goal of arts accessibility for all, I personally nominated the Council for the 1996 Governor's Awards for Excellence in the Arts. Winners will be announced at a ceremony at the Governor's mansion early in 1996. < I based my nomination on f6ur special 1995 activities: 1. IMAGINE THIS! the one day "ARTS are for EVERYONE" family event held at the high school in February. 2. ARTS FOR THE PARKS national travelling exhibit sponsored by CACEP in June. 3. REGIFTING PROGRAM, which distributes funds provided by the Town Board, announced in July. 4. THIRD ANNUAL CHAMBER MUSIC FESTIVAL presented by the newest affiliate member of CACEP in September. The nomination form asked for information about the nominator. I concluded with: "As a former board member and volunteer in several of the CACEP affiliates (including Art Center of Estes Park, Estes Park Area Historical Museum, Fine Arts Guild of the Rockies, and Galreries of Estes Park Association) I am honored to nominate the Cultural Arts Council of Estes Park for its splendid work in unifying the arts groups of.the community, in fostering arts development and a heightened awareness of the arts, and in enhancing the quality of life and economic development in the Estes Valley." In conclusion, I respectfully ask the Town Board to consider the 1996 CACEP budget request favorably and to fund the Council at the level proposed by its board. Sincerely, 0Â»01 U-L-op Alice L. Sullivan 586-6184 = t Z - 02 0 0 *9 9 l. 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CACEP awarded $8,485 in arts organizat ons duals sjc 'llb - ain]EUS!5 JnOA papIUMB SBA pUB JgSneS Â£IDAT mur--au INDIVIDUAL OR ORGANIZATION INFORMATION: , submitted p eces designed as postage stamps which reflected their vision of scenes u Pu ' slie aql Jo ssaua:wple amdoIDAap SJIB SUIX ames dUulid Sull,la/g *GT9-985-0L6 auoqd Xecl LI508 00 dpuj (1!Z 'ale,5 *1[) qygza BULTIaAE,7 U SE gZ 0 AÂ¥ J jadsoid 999 SS@Jppe laails spnes uoyal:-' onooa- pug 73'-FI- 50-kiI :kg pawujuloN 01 peleall SeA Â£3 your no Estes Park, CO 80517 Re-Gifting Program. u Fvening phone same ete list cf grants and dUIell JrloA iq paiosuods dership Th musicians as well as loc ignating 1995 the sses are als Name of indvidual or organization CULTURAL ARTS COUNCIL OF ESTES PARK (CACEP) National Pa sginoL -luaAe SIql 9158 nolloun 00 UI =:saluO3 luapn:ls Iego osuods dEDVO Work or service per ed by organiz i I CACEP enhances the quality a accessib h ar s i. the s serv ng as Head oforganization (if applicable) Lynda Vogel, Executive Director Streetaddress 429 W. Elkhorn, Ste A POB 4135 gnitrrp An I 7 noo uNIBIOJ V pue s mol; SlolISIA ' OZ - activ Dayphone 970-586-9203 Gty, state, zip code Â·aowds 3 and well in s ons pUB Â£132 4NIZATION Aug. 26,1995 TRAIL-PLUS 5 The~0~~~ are alive and well in Estes Park By LAURIE RAHN Riverside Ramblers, performed at Spedrum, the Teddy Bear Picnic, Already, the Year of the Arts and the Duck Race. The group has been a time to remember - has also performed during and it is still far from over. worship services at the Methodist 6/ 0;kIE--9;4 Church. eve~~tsha:Jee~~sl==: tÂ¥> ~ (~ / 3 v--r â€¢ Rocky Mountain National C~13-tIlsrecaud~t~Ve'retrgmaonrieza- ~ 1</r31~1~~* \91 & 14 j>2 l, ~J Park has continued to provide its f-1----- Artist-in-Residence program and th e com munity than anyone ~44&42I1 the Rocky Mountain Lyceum Se- dared to imagine. 111\[ 1-,7-1 , ... , Last February, when the 1 , ttmiRNQ#MICY 'Â·ft)1KJF#il I ries. I Rocky Ridge Music Center town's mayor, Bernie Dannels, Eli(81 celebrated a special summer sea- signed a proclamation officially .41 4115 11 son as it received the status as a authorizing the Year of the Arts Mt>al U i#g li,f' I'll WIi National Historic District in addi- celebration, Imagine This! and NE\Â·g U tion to providing public concerts Spectrum served as its kick-off and exceptional music education events. The Riverside Ramblers, one of CACEP's newest members are captured in this for talented young people from Since that time, the more than across the country. 30 affiliate members of the Cul- cartoon drawn by Paul Saunders. â€¢ The Scandinavians received tural Arts Council of Estes Park their third consecutive Folklore have offered a myriad of insight- scenes from the nation's parks, ing exhibits, including the Boots, Grant from the Colorado Council ful and interesting entertainment historic sites and monuments. Bullets and Bonds display, a spe- on the Arts; they performed at opportunities. The event was held at Estes cial show held in conjunction with Imagine This!; and more than S And while the first half of the park Elementary School and the Estes Park Wool Market, and doubled the atteddance at their year will be a hard act to follow, sponsored by CACEP. the current exhibit, the Charles annual summer festival in Bond still on tap are events such as the 1 In its second year, a march- Eagle Plume Collection. Park. 4 U Longs Peak Scottish Highland ing extravaganza - Thunder in 1 The Chamber Orchestra and m Woman's Club of Estes Park Festival beginning Sept. 7 at the Mountains - attracted many Oratorio Society have offered sev- and its Woman's History Month Stanley Park; the Estes Park of the best drum and bugle corps eral concerts, among them a Palm project celebrated its 10th an- .4 + i Chamber Music Festival in the and marching bands from across Sunday performance, and a spe. niversary with a sold-out program end of September; the Fine Arts the nation to take part in a fund- cial concert to be offered Sunday, and luncheon featuring keynote Guild of the Rockies' production raiser for the Estes Park High Aug, 26, at the Community speaker Reynelda Muse. ofÂ«Nunsense 2' in November; the School Band uniform fund. Church of the Rockies. Third phase of re-gifting begins Oratorio Society's Messiah Sing- I The Art Center of Estes Park â€¢ The Estes Park Chorale 9 .1 In; the Estes Park Area Historical has continued to offer monthly continues to be a fami]y favorite In addition, the first year of Museum's Eagle Plume exhibit; a exhibits spotlighting area artists providing a series of concert CACEP's regi fting program premiere of a new exhibit by and subject matter. throughout the year. grants will provide $8,485 in noted landscape photographer The non-profit center has also â€¢ The Stanley Hotel's free funding to 10 local arts individu- John Fielder which opens in early initiated a series of educational Sunday Concert Series has been als and organizations. September; an Up With People programs and slide shows, featur- continued under the auspices of Several of the recipients will i show benefiting the Estes Park ing such popular speakers as the hotel's new ownership, Grand offer outreach performances in Public Library Foundation; and Chuck Benson. Heritage Hotels. the schools, artist residencies and many, many more exciting ex- â€¢ The Bla*hawk School of hibits and programs. Art recently completed its second â€¢ The Estes Park Music Festi- I seminars, while others will re- The Year of the Arts will come summer season in Estes Park. val recently completed what is ceive funding to attend tuition, to a rousing conclusion with the The school's faculty also provided projected to have been the organi- classes and for such things as 1996 version of Imagine This! an art exhibit this summer at the zation's most successful summer music and equipment The award recipients were se- That's not enough to do? Estes Park Conference Center. concert season to date. There will be artists and per- â€¢ Under the directorship of â€¢ The Estes Park Galleries lected and the amount of each formers interacting with founder Melody Page, Creative Association offered the commu- award were determined by an students, arts and crafts shows, Ensemble Productions, offered its nity another exciting Art Walk anonymous review panel consist. Sunday concerts, museum first theatrical workshop for Weekend in May. The event was ing of four individuals from out- exhibits, and monthly art shows. youth. The summer session was complimented by the annual Jazz side the Estes Park community. A complete schedule of upcom- partialIy funded through a re-gift- Fest in Bond Park, sponsored by In each case, the recipients ing events is available at the CA- ing grant from the Cultural Arts the owners of Poppy's and Marna were required to provide match- ing funds to qualify for grant ap- CEP offices and other locations 11 Council of Estes Park. Eleven Rose's in Barlow Plaza. throughout Estes Park. students took part â€¢ The Village Band - a peren- proyal. The publication was a joint ef- ~ In addition to the annual nial favorite - performed a con- The monies were provided by fort between the Estes Park Spe- Wildlife and Western Art Show, cert in the spring with local high the Town of Estes Park as part of cial Events Department and CAL outreach programs in the schools school students, a benefit concert CACEP's third phase in the re- CEP. and a number of other exciting for the Estes Park High School gifting program which actually Full slate o f events yet to come programs, the Fine Arts Guild of Band uniform fund, concerts at began in 1993. the Rockies offered audiences the the Stanley Hotel, and also par- So. Who knows. When it comes Starting to feel like you might fun-filled musical "CinderellaÂ» ticipated in the Rooftop Rodeo pa- to Estes Park and the arts - maybe the best is yet to come. have missed something along the and the comedy "Social Security.Â» rade. way? m Eagle Rock School presented m By providing gallery space, â€¢ For more information about Here's just a sampling of what its first public theatrical produc- the Park R-3 School District was any of the programs, events, or has already had audiences smil- tion, 'Yerma,- to appreciative instrumental in the success of the joining an affiliate group, call ing this year: crowds. The school's students Arts for the Parks art exhibit. In CACEP at 586-9203. â€¢ One of the definite highlights were also involved in Imagine addition, since last February, the In addition, many of the groups of this year's cultural activities This! and served as volunteers visual and performing arts facul- and ensembles are auailable to was the Arts for the Parks travel- during June's Arts for the Parks ties have offered the community a perform for special occasions and ing exhibit which spent 10 days exhibit number of art shows, as well as at special events. Questions re- here in June. â€¢ The Estes Park Area Histor- theatrical and musical perfor- garding those questions and locat- The prestigious art show fea- kai Museum has provided the mances. ing contact people may also be di- tured 100 paintings reflecting community with several outstand- i A new CACEP affiliate, the rected to CACEP representatiues. - I .. ........ * jYWArm-imMPFTNPFF#' ~r<'ferALEpUF.r XEZe.tep2i?% r (9#ice of the Trlagor Ekitrki Fark, Â¢utorabo P Droclamation CEÂ«2-9 WHEREAS, the arts enhance and enrich the lives of all Americans; and WHEREAS, the arts affect every aspect of life in America today including the economy, social problem-solving, education, creativity, and community liveability; and WHEREAS, a coalition of 30 local arts and humanities organizations comprising the Cultural Arts Council of Estes Park have joined togetherto develop a year-long public awareness campaign promoting the availability and importance of the arts to all residents; and WHEREAS, February 18 - December 31, 1995 has been designated THE YEAR OF THE ARTS by the Cultural Arts Council of Estes Park. NOW, THEREFORE, BE IT RESOLVED bythe Mayorand Board of Trustees of the Town of Estes Park that February 18 - December 31, 1995 be proclaimed as 7 p ESTES PARK YEAR OF THE ARTS AND BE IT FURTHER RESOLVED THAT all citizens of our community are urged to support the arts through participation in sponsored programs and activities. LIn witnt i j whitiof 0 Aaut Luunto itt my % tand unl Caulg li scat to k affirad, f. ~ Â«4$-4kl (53/. ATTEST . 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Regular. . . meeting of the Board of Truitee, of the Town of Estei Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . M)314 . day of .....0,Ctobe.r., A.D., 19. 9 5. at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Pregent: Mayor H. B. Dannels Robert L. Dekker, Mayor ProTem Trusteel: Susan L. Doylen, Stephen W. Gillette William J. Marshall, Michael E. Miller, Also present: Gary F. Klaphake, J. Donald Pauley Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Absent: None Mayor Dannels called the meeting to order at 7:30 P.M. and Administrator Klaphake presented a Plague from Platte River Power Authority acknowledging the Light and Power Department's 50th Anniversary. Mayor Dannels noted that the system was originally purchased from PSCo for $225,000 and that public power has provided staffing, a budget, and strength to modernize. PUBLIC INPUT. There were no comments from the audience. CONSENT CALENDAR: 1. Town Board minutes dated September 26, 1995. 2. Bills. 3. Committee Minutes: A. Public Works, September 28, 1995. B. Community Development, October 5, 1995. C. Board of Adjustment, October 3, 1995 (acknowledgement only). 4. Motion to Withdraw: Final Plat of Tracts 96A and 96B, Placid Lake Subdivision, J. R. and Rachael Preston/Applicant. It was moved and seconded (Doylen/Marshall) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1.A. E.V.R.P.D. 18-Hole Golf Course Management Agreement - Amendment. Administrator Klaphake reported on an Amendment to the 18-Hole Golf Course Management Agreement - Section 15, Term of Agreement, whereby the one-year renewal periods would be amended to two-year periods. The Amendment will soon be presented to the Recreation District for their approval. It was moved and seconded (Gillette/Doylen) the Amendment to the Management Agreement be approved, and it passed unanimously. B. E.P.S.D. and Town Land Exchange - Replat Process. Public Works Director Linnane briefed the Board on a land exchange with the Estes Park Sanitation District whereby the District Board of Trustees - October 10, 1995 - Page 2 would own all of Lots lA and le and the Town would own all of Lots lB and 2, Stanley Meadows Addition. Currently, the Town and District own facilities on each other's property. While the Town would receive less acreage than the District, the Town will be obtaining highway frontage property which has increased value. The proposed configuration will place each entity's facilities on their own lot; however, this configuration will require submittal to the Planning Commission. It was moved and seconded (Doylen/Marshall) staff be authorized to proceed with the Replat process to clarify ownership, and it passed unanimously. 2.A. Amended Plat of Manske Subdivision. Glen & Margaret Manske/Applicant. Mayor Dannels opened the public hearing. Senior Planner Joseph reported that the Applicant is proposing to divide the property to create two conforming lots large enough for a duplex unit/lot. Planning Commission conditions have been met with the exception that proof of inclusion (or application for inclusion) in the NCWCD has not been provided. Staff recommended the plat not be recorded until such proof has been received. There being no public testimony, Mayor Dannels declared the public hearing closed. It was moved and seconded (Dekker/Marshall) the Amended Plat of Manske Subdivision be approved, and it passed unanimously. B. Amended Plat of Lots 20 and 21. Grand Estates Subdivision. James Watson/Applicant. Mayor Dannels opened the public hearing. Senior Planner Joseph noted that the Applicant is proposing to adjust the interior lot line of Lots 20 and 21, Grand Estates Subdivision to place all improvements (house, garage and storage building) on one lot. Planning Commission conditions have been met; however if an existing waterline crosses the reconfigured boundary, it must be placed in an easement--staff will verify this detail. As the non- conforming lots are reversing, Planner Joseph noted that ~ consideration by the Board of Adjustment is unnecessary. There being no further testimony, Mayor Dannels declared the pliblic hearing closed. It was moved and seconded (Gillette/Doylen) the Amended Plat of Lots 20 and 21, Grand Estates Subdivision- be -approved,-and-it-passed-unanimously. C. Amended Plat of Lot 2. Murphy Subdivision. Habitat for Humanity/Applicant. Trustee Gillette declared a "conflict of interest" and stated he would not participate in discussion nor vote. Mayor Dannels opened the public hearing. Staff advised that the proposal is to create two lots to accommodate a duplex and zero lot line. The Applicant is also requesting an exception to Section 17.20.020 B. 6. e. to reduce the minimum lot area of 18,000 sq. ft. to 13,491 sq. ft. The Code allows for a lot as small as 12,000 sq. ft. with assurance that for at least ten years if the unit is sold, it would be sold at a price of not more than 300% of the Larimer County median family income. Attorney White has provided a covenant to this affect and it will be recorded with the plat. Planning Commission conditions have been addressed. Those speaking in "favor" Mindy Klowden/Habitat Representative who stated the lot split simplifies the process and that the aforementioned covenant is also a Habitat requirement. There being no further testimony, Mayor Dannels declared the public hearing closed. It was moved and seconded (Dekker/Doylen) the Amended Plat of Lot 2, Murphy Subdivision be approved, and it passed by the following votes: Those voting "Yes" Trustees Dekker, Doylen, Marshall, Miller and Pauley. Those voting "No" none. Those "Abstaining" Trustee Gillette. D. Amended Plat and Rezonina Reauest for Lot 2. Tanton Subdivision. Dave Tanton/Applicant. Mayor Dannels opened the public hearing. Staff reported that the Applicant desires to divide two lots into four, with all lots meeting the minimum lot size requirement. There are three existing residences, Board of Trustees - October 10, 1995 - Page 3 and each residence will be placed on one lot. The remaining lot will be reserved for future building construction. The Applicant is also seeking rezoning from C-0 Commercial to R-S residential; however this request will first be heard by the Planning Commission in October. The Improvement Guarantee has been provided and all Planning Commission items have been ! addressed. As there were no persons speaking in favor or opposition to the proposal, Mayor Dannels declared the public hearing closed. It was moved and seconded (Dekker/Marshall) the Amended Plat for Lot 2, Tanton Subdivision be approved, and it passed unanimously. 1 3. Presentation of Preliminary 1996 Budget Resolution. Pursuant to established legal deadlines, Finance Officer Vavra read a preliminary resolution identifying revenues and expenses for I the 1996 Budget. The Town Board will conduct a joint budget meeting with EPURA October 25, and Town Board study sessions ~ are scheduled November 6 and 13. Staff anticipates the 1996 Budget will be adopted November 28. No further action was required at this time. 4. Presentation of Parking Report - Trustee Pauley. Trustee Pauley reported the Parking Committee held two public meetings to obtain input regarding downtown traffic and parking. Short-range solutions in order of ranking were: Directional Signage - Parking and Destination. Special Improvement District (SID) for parking/Transit. Use of the Knoll for Parking/Park/Picnic Area. Outlying Parking with Shuttle. Parking Structure over Weist Parking Lot. Public Bicycles (free of charge). Valet Parking. Timed Parking Lots. Incentive Payments/Employees. Chamber of Commerce Parking. Parking Map Handouts. RMNP Signage. Re-sign Highway 34. Trustee Pauley anticipates submitting a parking proposal with specific recommendations to the Town Board for their meeting scheduled October 24. Trustee Pauley will contact the Chamber of Commerce to ensure the Chamber is polling their membership for additional input. Mayor Dannels expressed the Board's appreciation to Trustee Pauley for his work on this project. 5. Town Administrator's Report: None. Mayor Dannels adjourned the meeting at 8:04 P.M. Mayor Dannels convened the Housing Authority at 8:05 P.M. 1. Presentation of Preliminary 1996 Budget Resolution. Assistant Administrator Widmer presented the preliminary resolution j identifying revenues and expenses for the 1996 Budget. The i review meets established legal deadlines, and no further action is required at this time. Acting upon staff's request, it was moved and seconded (Gillette/Doylen) the Board adjourn to Executive Session to discuss land negotiations and it passed unanimously. There being no further business, Mayor Dannels adjourned the meeting to Executive Session at 8:06 P.M. H. B. Dannels, Mayor . 1 Vickie O'Connor, Town Clerk . i Town of Estes Park, Larimer county, colorado, . Pqtobel: 17. . ., 19.9.5 . Minutes of a . Speaial . . meeting of the Board of Truetee, of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . 17.t]? . day of . . . .OptoDer , ., A.D., 19.9.5 at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Pregent: Mayor Trueteeg: H. B. Dannels Robert L. Dekker, Mayor ProTem Susan L. Doylen, William J. Marshall, Gary F. Klaphake, Michael E. Miller Also Present: Town Administrator Vickie O'Connor, Town Clerk Absent: Stephen W. Gillette, Trustee J. Donald Pauley, Trustee Abment: Mayor Dannels called the special meeting to order at 12:02 P.M. for the purpose of considering land acquisition associated with a new Fire Station. 1. FIRE STATION PLAN. The proposed site is located on Bureau of Reclamation property off Highway 36, east of the BOR Power Plant, containing approximately 2% acres. As a consideration for a 50-year BOR Permit, the Town shall: B. Purchase open space adjacent to the BOR Power Plant, or reserve funds for open space. B. Pave the Fishermen's Nook Parking Lot (at Lakefront Street). C. Prepare a Gateway Management Plan. Concerning the open space purchase, Mayor ProTem Dekker has been pursuing acquisition of Lot 44, Little Prospect Mountain Addition, owned by Gerald Palmer. This site is level, will accommodate landscaping, and will eventually connect to the Lake Estes Hike/Bike Trail. In addition, this acquisition would preserve the "gateway" into Estes Park. Purchase price has been negotiated to $140,000. Cost of the BOR Permit would be: $140,000 for the open space purchase, and $30,000 paving costs for the Fishermen's Nook Parking Lot, for a total of $170,000+. Fire Chief Rumley reported that the Fire Department has endorsed the proposed site, and that the Department is in steadfast agreement that local contractors be utilized for construction of the station. Costs were identified as follows: Fire Station Study - Thorp Associates .... $668,788 (completed 10/1894) Inflation since 10/94 (5% each year). .... 68,550 Design Services ...........,... 80,000 Land (consideration to BOR for BOR Permit): Open Space Purchase ........ 140,000 Parking Overlay .......... 30,000 1 Board of Trustees - October 17, 1995 - Page 2 Contingency ................. 10.000 $997.338 The Fire Station Will be funded from the Community Reinvestment Fund that was created by the recent election (retention of excess sales tax pursuant to TABOR) which contains a 1996 Fund Balance of $1,063,242. Staff presented a proximity drawing of the site. A site plan will be prepared which will define the perimeter. The drawing ~ also identified the proposed connection of the Lake Estes ~ Hike/Bike Trail with the Palmer property. Construction plans/bidding should occur in November, 1995 through February, 1996. Actual construction is anticipated in ~ March, 1996 through July, 1996. Mayor Dannels commended Town Attorney Whitels efforts on this project which has progressed without any undue delays. There being no further discussion, it was moved and seconded (Doylen/Marshall) (1) the Mayor be authorized to execute the Memorandum of Understanding with the Bureau of Reclamation, and (2) the Offer to Purchase Lot 44, Little Prospect Mountain Addition be approved, and it passed unanimously. There being no further business, Mayor Dannels adjourned the meeting at 12:24 P.M. .................. H. B. Dannels Vickie O'Connor, Town Clerk BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Safety Committee October 19, 1995 Committee: Chairman Gillette, Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Police Chief Repola, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 8:01 A.M. POLICE DEPARTMENT Youth Crime Prevention and Intervention - Update. Chief Repola reported that the $4,500 grant has been approved for the Program: Teen Baseline. This program, aimed at reducing criminal offenses by anyone under 18, has been coordinated with Larimer County Human Development Representative Lois Muehlbauer and EVRPD. Curriculum is being developed by Joan Fiene of Loveland who established similar training in neighboring school districts. Personnel - Update. As an employee has transferred from Communications to a secretarial position, the Department has an opening for a dispatcher. Officer Scott Roth is nearing completion of his training program and should have his own shift by November. Through the Larimer Emergency Telephone Authority (LETA), magnets are being provided listing 911 for emergency calls, plus non-emergency telephone numbers (i.e. animal control, victim's advocate). Through public education with use of the magnets, administrative (non-emergency) calls should no longer add to the congestion of the 911 line, thus assist with staffing levels. The 1996 Budget contains a shift in command levels from the chief, lieutenant, four sergeants and patrol to chief, lieutenant, two sergeants, two corporals, and patrol. Of the fifteen officers, six will be in command. Staff is also proposing to establish additional training for summer officers. Staff will focus on "service" training in lieu of enforcement. In addition, supervisory shifts will be adjusted to allow them to work more closely with the summer officers. REPORTS. The Committee reviewed the Quarterly Summary Report and staff presented an acronym listing which clarified how data is entered into a computer for police reports. As the computer system was recently installed, the report does not include the first quarter statistics. Chief Repola reviewed the clearance rate of incidents. Statistics are generated with each incident and when an arrest is made or someone is charged, the incident is cleared. The clearance rate for crimes against persons is near 80%. Summons and warnings were also examined and they reflect the Town Board's policy statement which placed an emphasis on safety and education. IRADFORD PU~LISHING CO. RECORD OF PROCEEDINGS Public Safety Committee - October 19, 1995 - Page 2 Discussion followed on the new emblems being installed on the patrol cars. Officers Kufeld, Pass, Kenney and Brand designed the emblem which replaces the traditional police badge insignia with the use of color and stripes for increased visibility. The Public Safety Committee will officially commend the officers at the November Committee meeting. FIRE DEPARTMENT. No report. There being no further business, Chairman Gillette adjourned the meeting at 8:35 A.M. Vickie O'Connor, CMC/AAE, Town Clerk I. - i-I-- - ----- BRADFOROPUILISHINGCO RECORD OF PROCEEDINGS Light and Power Committee October 19, 1995 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: All Also Attending: Town Administrator Klaphake, Light & Power Director Matzke, Town Administrator Klaphake, Assistant Town Administrator Widmer, Deputy Clerk Kuehl Absent: None Chairman Dekker called the meeting to order at 9:00 a.m. LONG RANGE SYSTEM PLAN -- AUTHORIZATION TO EXECUTE CONTRACT FOR CONSULTING SERVICES Director Matzke requested proposals from 3 consulting engineering firms for development of a long range system plan for Estes Park's electric system. The scope of services included an electrical model of the existing system, evaluation of age of major facilities and need for replacement, a five-year capital improvement plan, funding requirements, and a system design for the year 2005. The names of the firms and the estimate to complete the scope of services is as follows: Consultant Cost Estimate Additional Mapping R. W. Beck $25,000 to $30,000 Miner & Miner $19,500 $4,100 Electrical Systems $14,000 $4,500 Two consultants submitted estimates to develop digital system maps. Electrical Systems Consultants also submitted an. estimate of $6,000 to perform a coordination study in conjunction with the long-range system plan. A rate analysis and revenue impact assessment may be required in addition to this study. Light & Power Department Staff have reviewed the proposal with each consultant and are comfortable with their capabilities to perform the study. All three firms have offices in the state. Director Matzke noted that the Department has had previous experience with both R.W. Beck and Miner & Miner. Electrical System Consultants has performed work for PRPA and all four member cities, and sample reports from these other municipalities were available for review. The 1995 Light & Power Budget has $25,000 available for this study. Administrator Klaphake noted that low bid should not be the dominant consideration for this type of study. The Committee recommends that Electrical Systems Consultants from Fort Collins be engaged to perform the Long-Range System Plan for an estimated cost of $24,500, including the proposed additional mapping work and a coordination study, subject to reference analysis. Director Matzke noted the Planning Engineer who will perform the work is also the Vice President of Electrical System Consultants. When all materials are supplied to Electrical Systems Consultants, the project is expected to take 120 days to complete. Chairman Dekker questioned whether this study will complement the current Community Development study. Director Matzke will verify the compatibility of this study with the GIS system. I.A.Foll PUBLISHING CO. RECORD OF PROCEEDINGS Light & Power Committee, October 19, 1995 - Page 2 PLATTE RIVER POWER AUTHORITY Proposed Wholesale Rate Change: Director Matzke has been attending meetings with PRPA directed at studying a proposed rate schedule that will include time-of-day charge to consist of a base load, intermediate load, and peak load with transmission cost separate from generation cost. Recommendations are expected by April 1996. Report: Assistant Administrator Widmer reviewed Platte River's budget, along with activities during recent board meetings and a board retreat. REPORTS Director Matzke presented various graphs and the Financial Reports for September. Project Updates: The Fish Creek Street Lights should be installed within the month. The Park Service Rate Study is proceeding. The new bucket truck is in service and will be modified as a result of a lineman accident. There being no further business, Chairman Dekker adjourned the meeting at 10:15 a.m. -1-2-oâ€ž 14-2.Q Tina Kuehl, Deputy Town Clerk BRADFORD PUBLISHINGCOÂ· RECORD OF PROCEEDINGS Planning Commission October 17, 1995 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl, and David Thomas Attending: Chairman Sager, Commissioners Brown, Burgess, Gilfillan, Pohl, and Thomas Also Attending: Community Development Director Stamey, Town Attorney White, Senior Planner Joseph, Public Works Director Linnane, Deputy Clerk Kuehl Absent: Commissioner A. Hix Chairman Sager called the meeting to order at 1:30 p.m. 1. MINUTES. Minutes of the September 19, 1995 meeting were approved as presented. Chairman Sager reviewed the Rules of Conduct for the benefit of all those in the audience. 2. Mountain Park Subdivision (Storer Ranch Addition). SE 1,4 of Section 19, T5N, R72W of the 6th P.M.. Town of Estes Park. Outlots A&B- Combined Zoning Hearing. Jennifer Vecchi, Land Planner for Rocky Mountain Consultants, reported that as there is currently no contract with Rich Wille to purchase this property, the Storer Ranch landowners she represents would support either conditional approval of the rezoning or request this item be tabled as well as the neighborhood proposal. Bill Van Horn, representative of other Storer Ranch landowners (Welch Family), requested conditional rezoning. As the Storer Ranch landowners have not reached a mutual agreement on the development of the property, Director Stamey suggested that Agenda Items 2a, 2d, and 3a be continued. Rich Wille/Developer, 1861 Raven Ave., assured the Commission that his desire to purchase the land continues and that a quality project will be developed. Ralph Nicholas, 1660 North Ridge Ln., stated that the neighborhood is prepared to debate the issue. Ron Harvey, 1830 North Ridge Ln., asked that a vote be taken on Proposal B, which is the citizen's proposal to rezone a portion of the property to E-Estate. Mr Harvey also reviewed the status of the property from 1973 to the present. Chairman Sager requested that proof of the previous zoning status of the property be presented. Attorney White stated that the Town could not conditionally zone property, and that Mr. Wille's application should be tabled until the owners determine what they want. It would also be inappropriate to act on the neighborhood proposal at this time. Attorney White stated that the owners should sign any land use application. There being no further discussion, it was moved and seconded (Brown-Gilfillan) that the Storer Ranch Addition Zoning Hearing, Items 2a through 2d, and the Preliminary Plat, Item 3a, be continued to November 21, 1995, with the conditions that Storer Ranch landowners be united in their zoning objectives and that documentation regarding the history of the Storer Ranch zoning be provided to the Commissioners, and it passed unanimously. Attorney White added that conditional zoning requirements will be addressed by the Staff prior to the November meeting. Chairman Sager expressed concern that no field markings appear on the property regarding the proposed development. Bill Van Horn distributed a series of photographs that were used during negotiations with the Lone BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission, October 17, 1995 - Page 2 Pine residents depicting building height as seen from the Lone Pine area; explained that stakes are not set until the final plat; and suggested a walk-through of the development be scheduled to include the Commissioners, Staff, the Applicant, and the Developer. Ron Harvey added that the photographs did not show what the visitor will see from the highway. 3. SUBDIVISIONS 3.a. Preliminary Plat. Mountain Park Subdivision (Storer Ranch Addition. Rich Wille/Applicant. This item was previously continued under Item #2 above. 3.b: Amended Plat, Lot 1 and a Portion of Lot 4, Stanlev Meadows Addition. Town of Estes Park. Public Works Director Linnane explained that the Estes Park Sanitation District '(EPSD) Treatment Plant is located on Lot 1, which is owned by the Town. The Town's substation and Park Shop are located on Lot 2, which is owned by EPSD. For liability and ownership purposes, EPSD and Town staff requested and received a favorable land exchange recommendation from the Public Works Committee. The Planning Commissioners are being asked to approve a replat of the subdivision that would reconfigure Lot 4 and Lot 1 as follows: Lot lA and le to be owned by the EPSD and Lot lB to be owned by the Town. Commissioner concerns included: the appropriateness of C-0 zoning for water treatment, and the status of EPSD's 50-year easement to the- south Of Lot 2. Director Stamey verified that public utilities are included in this zoning. Attorney White will obtain a copy of the easement in question; however, action taken today will not affect the status of that easement. It was moved and seconded (Brown-Burgess) the Amended Plat of Lot 1 and a Portion of Lot 4, Stanley Meadows Addition, be favorably recommended to the Board of Trustees contingent upon the following plat information, and it passed unanimously: 1. Extend cross-hatched subdivision border around Lot lA. 27--Provide-dimension for west-lot-1-ine-of-Lot le. -r - 3.c. Amended Plat. Lots 7. 8. 25 and a Portion of Lot 24, Block 10. Town of Estes Park (Lewiston Condos), Rex Miller, ADplicant. This subdivision combines portions of three lots into one and corrects an illegal subdivision for Lot 7B. Applicant's Representative Bill Van Horn referred to the Staff recommendations and noted the action taken. Director Stamey added that a utility easement for the water main extension running east to west across Lot 7B must be provided as well as a drainage easement along the east lot line of Lot 8A. Attorney White noted that an adjustment at the northern lot line on Lot 7B has resulted in additional property being granted to the Lewiston Homeowners Association. Curtis Sears, attorney for the Association, verified that the Association would accept this land. Following discussion, it was moved and seconded (Burgess-Brown) the Amended Plat, Lots 7, 8, 25 and a portion of Lotr 24, Block 10, Town of Estes Park (Lewiston Condos) be favorably recommendation to the Board of Trustees subject to the following, and it passed unanimously: 1. Show the deletion of building D and the garage, the street name change to Spruce Dr, and monumentation on the plat. 2. Delete "public" access easement from the dedication statement. 3'. Add driveway maintenance note. 4. Add drainage and water line easements. BRADFOR/PUBLISHINGCO. RECORD OF PROCEEDINGS Planning Commission, October 17, 1995 - Page 3 5. Add note regarding drainage maintenance by owner. , 6. Hold in escrow the access easement document and reception number for Lots 7B and 8A pending approval of the plat. 7. Provide a utility easement for the water main extension running east to west across Lot 7B. 8. Provide a drainage easement along the east lot line. 4. SPECIAL REVIEW - 4.a. Special Review 95-4. Lots 7, 8. 25 and Portion of 24. Block 10. Town of Estes Park. Rex Miller/Dan Gallagher/ Applicants. Applicant's Representative Bill Van Horn stated this development includes 13 condominium dwelling units in seven single story buildings with attached garages, which includes 4 duplex, 1 triplex, and 2 single unit buildings. The single story limitation will reduce the hilltop visual impact as viewed from off-site. The project will be developed in a single phase and completed in 3 years. Unit type and setback variance approval has been obtained from the Board of Adjustment. The proposed buildings on Lot 7B are shown for informational purposes but are not a part of this proposed development and will not be reviewed with this plan. The basic layout of roads and buildings around the existing walls will be retained, allowing a preservation of historic features. Van Horn referred to Staff recommendations and noted action taken. Director Stamey noted information yet required: proposed grading, finish floor elevations, road dimensions, paved areas and lighting locations, additional detention, drainage details and drainage plan. Commissioner concerns included: single story definition, possibility of walk-out basements, underground electrical service, preservation of the site by limiting cut and fill, and the submittal of the materials. Van Horn verified the buildings will not exceed 22' with a gable roof, placed on piers with landscaping, undergrounding of electrical service where possible, construction of a masonry berm to create a ditch for drainage, and most cuts occurring behind the ruins wall. There being no further discussion, it was moved and seconded (Pohl-Thomas) Special Review #95-4, Lots 7, 8, 25, and Part of 24, Block 10, Town of Estes Park (Lewiston Condos) be continued to November 21, 1995 and that all requested information be provided to Staff by the developer in a timely fashion, and it passed unanimously. 4.b. Portion Lot 2, Block 3. Fall River Estates. Jim Rodgers/Applicant. Chairman Sager announced that the Applicant requested this item be continued to November 21, 1995. 5. DEVELOPMENT PLANS. 5.a. Amendment to Development Plan 94-5. Lot 1. Block 1, Lone Pine Acres, Steve Swickard/Applicant. Applicant Swickard stated this amended plan will provide accommodations for a fully enclosed trash receptacle, two air conditioning units, pumps, vending machines, public phone, and visitor information. The building will be located in the same area identified for the trash enclosure on the original plan and will not alter the parking configuration or parking spaces. A curb will be installed to direct traffic away from the building. Building materials will match the main structure. The structure will be 14' x 14' x 8', with a sloped roof, no entrance facing Lone Pine Dr., and will meet the 25' setback BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission, October 17, 1995 - Page 4 requirement from the east property line, and the visitor information provided will relate to necessary data for those using the phone. Linda Tucker, 741 Lone Pine Dr., expressed neighborhood displeasure with aesthetic appearance of the ark, requested assurance from the Applicant that the proposed enclosure will not resemble an ark, that the door to the trash enclosure would remain closed, that the vending machines would not become a "hang-out", and that the visitor information would not include advertisements. Commissioner Pohl cited a point-of-order concerning comments being addressed to the Chair. Chairman Sager noted that the Planning Commission cannot control the aesthetics of a building and expressed regret that the neighborhood is unhappy with the design. Applicant Swickard noted that the building will be a square building, the vending machines would only include soda/snacks, and that visitor information would include maps, emergency numbers, and current events. Ron Harvey, 1830 North. Ridge Ln., asked if this building would be considered an auxiliary use. Director Stamey verified that it is appropriate for trash and air conditioning units. Although telephone locations are not regulated by the Planning Commission, it is considered an appropriate use for the location. Commissioner Brown requested that vending machines be defined as soda/candy machines, which would not include video/arcade machines. It was moved and seconded (Brown-Burgess) the Amended Development Plan 94-5, Lot 1, Block 1, Lone Pine Acres be approved with the clarification that vending machines include soda and candy with the exclusion of any type of amusement devices, and it passed unanimously. 5.b. Development Plan 95-2, Tract 4. Beaver Point, First Addition. RiverRock Homes, Peter & Ricki Inqersoll/Applicant. In the absence of the Applicant; Bill Van Horn offered to reply to questions. This development plan amendment adds a building to the trash enclosure location to accommodate a management of f ice and maintenance area. Commissioner concerns were: (1) the additional building would become a rental office and/or residence, and (2) lack of parking surrounding the building. As these ~'concerns could not be addressed, it -- --- was-moved and seconded-(Thomas-Brown)-Development Plan- 95-2, Tract 4, Beaver Point, First Addition, RiverRock Homes be continued to November 21, 1995, provided a Representative of the project is in attendance to reply questions, and it passed unanimously. 6. REZONING 6.a. Lot 2. Tanton Subdivision, 309 Riverside Drive. Rezone from C-0 Commercial to R-S Residential. Dave Tanton/Applicant. Chairman Sager opened the Public Hearing. Director Stamey reported that the Planning Commission reviewed and the Town Board approved the Amended Plat of Lot 2, Tanton Subdivision, understanding the intent of the owners to rezone this property from C-0 Outlying Commercial to R-S Residential. The proposed rezoning is consistent with the existing use of the property and will be compatible with the surrounding property uses. There being no public testimony, Chairman Sager closed the Public Hearing. It was moved and seconded (Burgess-Pohl) the rezoning request for Lot 2, Tanton Subdivision to R-S Residential be favorably recommended to the Board of Trustees, and it passed unanimously. BRADFORD PUBLISHINGCO. RECORD OF PROCEEDINGS Planning Commission, October 17, 1995 - Page 5 7. COUNTY REFERRALS 7.a. Marvs Lake Estates. Rudolf and Hilde Frank/Applicant -- Preliminarv Plat/Rezoning. No one was in attendance to represent the Applicant. The Applicant is requesting to divide a vacant 31 acre parcel into 4 lots: Lots 1 and 2 for a 10-room bed and breakfast on each lot and Lots 3 and 4 for single family dwellings. The existing zoning is E-Estate. Director Stamey recommended that only Lots 1 and 2 be recommended for A-Accommodations zoning. Public Works Director Linnane requested that two items be included in the comments to the County Planning Commission: 1. Developer should dedicate existing access easement as additional access easement to the Town Water Department for access to the water plant and facilities. 2. Bureau of Reclamation should approve the location of the new gate and lock system and the Town be provided a key to the gate. Director Stamey noted that Lots 2 and 4 and the northern part of Lot 1 are wetlands and should be shown as non-build, non- disturbed areas. Commissioner Thomas clarified that this request was considered at the last meeting, and due to discrepancies in zoning regulations, no conclusion was reached; Thomas also expressed concern in no representation at this meeting to answer questions. Chairman Sager requested and received verification of zoning in the surrounding areas. Commissioner Pohl questioned why Lot 1 was divided by a roadway with a possible reason of trying to dedicate one area as open space and transfer density to the other area. It was moved and seconded (Thomas-Brown) this item be continued to November 21, 1995, with information presented at that meeting to answer questions regarding the concerns of surrounding areas, Lot 1 division, and setbacks; Director Stamey will advise Larimer County of the Commission's concerns, and it passed unanimously. 7.b. Ice of Estes Park. 665 Elm Rd., Gary Mitchell/Applicant -- Special Exception to Allow an Ice Plant in C-Commercial Zone. No one was present representing the Applicant. The Applicant is requesting permission to construct a 40' x 60' building and operate an ice manufacturing plant on one level with a second level for employee housing. All equipment will be stored inside the building. Current zoning is C- Commercial, which does not allow for ice and cold storage plants. Chairman Sager expressed his preference that a vicinity map be provided. Director Stamey recommended continuing this item to allow a representative to be present to answer concerns. It was moved and seconded (Thomas-Pohl) this item be continued to November 21, 1995, with the request for more information and representation from the Applicant, and it passed unanimously. Director Stamey reminded the Commissioners of a Comprehensive Plan Work Session scheduled for Thursday, October 19, at 1:30 p.m. There being no further business, Chairman Sager adjourned the meeting at 3:47 p.m. -1-E_ K u.9-0 Tina Kuehl, Deputy ToWn Clerk FACILITIES MANAGEMENT DEPARTMENT A Commitment to Progress Dick Anderson AIA, Director a. ...A 970-498-7310 4": FAX 970-498-7359 M u ./ CL X.~'. ~' ' ~ "â€¢I~ b Post Office Box 1190 -Â· 1 ..â€¢:11.-:t ' 0'4-: . ,Â· ' 1 J i 1. Fort Collins, Colorado 80522-1190 , 1. -Â·Â·Â·Â·a*~"EI 'b--1,.,..17:t:15 -Â»;mi:Init:d~[~1.-Â·::B0'2't rerbiari ::i:. _,j~LlC;2!C2%3%0-inTeTiZ;277 1 ' 4 -Â· T----5'w 01- =-2202;'2:3'r.;9}no=12:X:~ :=Mavim=crv E'ZE:U:51Â¢mUNZNDI!LEI!Milemt!Wâ€¢!:34(.. 2.2-'"Tai'"â€ž'-I".2 LARIMER COUNTY COLORADO Buildings and Ground Gerald Sigward RECEIVED 970-498-7312 October 4, 1995 Custodial Services 0 CT 0 9 1995 Josh Zander H. B. Daniels, Mayor 970-498-7315 P.O. Box 1200 ADMIN. DEPT. Estes Park, Colorado 80517 Dear M~%-1:amEls; I am writing to request approximately 15 minutes to visit with you and the City Council during either a regular meeting or during an informal discussion session, whichever works best for you. As you may know, I have been hired by Larimer County to assist in the development of a building program intended to remedy serious over-crowding and security issues in County facilities. During the past 12-18 months, County representatives visited communities throughout the County to talk about the County's needs and plans. However, earlier this year the Commissioners determined to take an additional year to refine those plans and to secure the understanding and support of citizens. To help insure broadly based input and consideration by County residents into this building program, we are forming a steering committee comprised of one elected official and one citizen from each ofthe Larimer County communities. For the next twelve months, the steering committee would meet at least monthly to assist the staff in the design and implementation of the building campaign. In addition, the County Commissioners will be asking the steering committee for input on the composition ofthe building program, the financing package and a potential ballot question. My time with the Council would be used to provide a status report on the County's building plans and to solicit feed-back from the Council on the project. I will be asking for a member of your Council to serve on the steering committee for this project. In addition, we would like your suggestions for someone from the community who might be willing to also serve on the steering committee. I will be calling you in the next week or so to schedule a time with Council. In the meantime, if you have any questions or suggestions, please contact me at 498-7314. Thanks for your help! Sincerelv. /491 Roger WLFraser Project Coordinator CC: Gary Klapahke, City Administrator BOARD OF COUNTY COMMISSIONERS John Clarke Janet Duvall Jim Disney District I District 11 District 111 -O,0.0 Pulu,MING cO. RECORD OF PROCEEDINGS â€¢ Light and Power Committee October 19, 1995 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: All Also Attending: Town Administrator Klaphake, Light & Power Director Matzke, Town Administrator Klaphake, Assistant Town Administrator Widmer, Deputy Clerk Kuehl Absent: None Chairman Dekker called the meeting to order at 9:00 a.mÂ· LONG RANGE SYSTEM PLAN -- AUTHORIZATION TO EXECUTE CONTRACT FOR CONSULTING SERVICES Director Matzke requested proposals from 3 consulting engineering firms for development of a long range system plan for Estes Park's electric system. The scope of services included an electrical model of the existing system, evaluation of age of major facilities and need for replacement, a five-year capital improvement plan, funding requirements, and a system design for the year 2005. The names of the firms and the estimate to complete the scope of services is as follows: Consultant Cost Estimate Additional Mapping R. W. Beck $25,000 to $30,000 Miner & Miner $19,500 $4,100 Electrical Systems $14,000 $4,500 Two consultants submitted estimates to develop digital system maps. Electrical Systems Consultants also submitted an estimate of $6,000 to perform a coordination study in conjunction with the long-range system plan. A rate analysis and revenue impact assessment may be required in addition to this study. Light & Power Department Staff have reviewed the proposal with each consultant and are comfortable with their capabilities to perform the study. All three firms have offices in the state. Director Matzke noted that the Department has had previous experience with both R.W. Beck and Miner & Miner. Electrical System Consultants has performed work for PRPA and all four member cities, and sample reports from these other municipalities were available for review. The 1995 Light & Power Budget has $25,000 available for this study. Administrator Klaphake noted that low bid should not be the dominant consideration for this type of study. The Committee recommends that Electrical Systems Consultants from Fort Collins be engaged to perform the Long-Range System Plan for an estimated cost of $24,500, including the proposed additional mapping work and a coordination study, subject to reference analysis. Director Matzke noted the Planning Engineer who will perform the work is also the vice President of Electrical System Consultants. When all materials are supplied to Electrical Systems Consultants, the project is expected to take 120 days to complete. Chairman Dekker questioned whether this study will complement the current Community Development study. Director Matzke will verify the compatibility of this study with the GIS system. Board of Trustees - May 23, 1995 - Page 2 3.4. 3. Final Plat of Sleepv Hollow Subdivision. Garv D. Connolv/ Applicant. Pursuant to the Letter of Credit and Homeowner's Association documents not being reviewed by the Town Attorney, plus notice that a civil law suit has been filed concerning I access, it was moved and seconded (Doylen-Gillette) the Final Plat of Sleepy Hollow Subdivision be continued to June 13, 1995, and it passed unanimously. Board of Trustees - June 13, 1995 - Page 2 3.A. Final Plat of Sleepv Hollow Subdivision. Garv D. Connoly/Applicant. Acting upon the Applicant's request, it was moved and seconded (Doylen/Gillette) the Final Plat of Sleepy Hollow Subdivision be withdrawn (pending civil litigation), and it passed unanimously. ...O/0.0 PUILIBI'll CO. RECORD OF PROCEEDINGS Planning Commission - Hay 16, 1995 - Page 5 2.D. Final Plat of Sleenv Hollow subdivision. Garv D. Connolv/Apolicant.. The proposed subdivision consists of 10 single family lots, a 14.7 acre qpen space outlot, and a 17.7 acre open space outlot. Rick England, RMC/Applicant's representative, reported that the Access Permit from CDOT has been received, and the Access Agreement with adj acent property owners has been signed and is now being held in escrow by TransAmerica Title. All staff recommendations have been completed and a revised plat has been submitted. Director Stamey reviewed the staff report, commenting that the note on the plat concerning any future maintenance on the one- lane bridge did not correspond to staff's recommendation. It was determined that RMC referenced the draft copy of staff's recommendation, in lieu of the final copy. Director Stamey stated that from the revised drawing, it appears all items have been addressed. Mr. England confirmed that the bridge note would be amended to meet staff's approval. Public testimony was heard from Mike Harris, who reiterated his concern with drainage which is a significant problem due to topography. Public Works Director Linnane reported he has requested additional design detail for drainage from the Applicant's engineer, the intent is to intercept and route drainage to the south or east, and suggested Mr. Harris meet with RMC for further clarification. It was moved and seconded (Burgess/Thomas) the Final Plat of Sleepy Hollow Subdivision be favorably recommended to the Board of Trustees, contingent upon the following, and it passed unanimously: 1. Easement agreement be recorded. 2. A copy of the Homeowner's Association documents be provided for review and approval at least two weeks prior to Town Board. 3. The conservation easement for Outlot B be recorded within thirty days of Final Plat approval and prior to issuance of a building permit. 4. The Outlot B dedication note be modified per Town Attorney White. 5. Larimer County Health Dept. note be removed. 6. Dedication statement be modified per Town Attorney White. 7. Open space Outlot note state "Not a building site". 8. The bridge replacement note be replaced with staff's version as identified on the staff report dated May 5, 1995. 9. Final infra-structure design incorporate those comments of Public Works. Additional drainage design details be submitted and approved by Public Works. 10. Lots 3 and 8 be increased to 32,000 square feet. 11. The applicant petition for inclusion ln the NCWCD. 12. Provide a location and install postal cluster boxes (installation can be secured by Improvement Guarantee). 13. Improvement Guarantee be provided. IAO,OROPU,LI,MINace. RECORD OF PROCEEDINGS planning Cammission. October 17. 1995 - Page 3 a.br Amended Plat. Lot 1 and a Portion of Lot 4. Stanlev Meadows Addition. Town of Estes Park. Public Works Director Linnane explained that the Estes Park Sanitation District (EPSD) Treatment Plant is located on Lot 1, which is owned by the Town. The Town's substation and Park Shop are located on Lot 2, which'is owned by EPSD. For liability and ownership purposes, EPSD and Town staff requested and received a favorable land exchange recommendation from the Public Works Committee. The Planning Commissioners are being asked to approve a replat of the subdivision that would reconfigure Lot 4 and Lot 1 as follows: Lot lA and le to be owned by the EPSD and Lot 12 to be owned by the Town. Commissioner concerns included: the appropriateness of C-0 zoning for water treatment, and the status of EPSD's 50-year easement to the south Of Lot 2. Director Stamey verified that public utilities are included in this zoning. Attorney White will obtain a copy of the easement in question; however, action taken today will not affect the status of that easement. It was moved and seconded (Brown-Burgess) the Amended Plat of Lot 1 and a Portion of Lot 4, Stanley Meadows Addition. be favorably recommended to the Board of Trustees contingent upon the following plat information. and it passed unanimously: 1. Extend cross-hatched subdivision border around Lot lA. 2. Provide dimension for west lot line of Lot 1C. 3. 2/ Â· YISk 10. Town of Estes Park (Lewiston Condom). Rex Miller. Amended Plat. Lots 7. 8. 25 and a Portion -of Lot 24. Avolicant. This subdivision combines portions of three lots into one and corrects an illegal subdivision for Lot 7B. Applicant' s Representative Bill Van Horn re ferred to the Staf f recommendations and noted the action taken. Director Stamey added that a utility easement for the water main extension running east to west across Lot 7B must be provided as well as a drainage easement along the east lot line of Lot 8A. Attorney White noted that an adjustment at the northern lot line on Lot 7B has resulted in additional property being granted to the Lewiston Homeowners Association. Curtis Sears, attorney for the Association, verified that the Association would accept this land. Following discussion, it was moved and seconded (Burgess-Brown) the Amended Plat, Lots 7, 8, 25 and a portion of Lot 24, Block 10, Town of Estes Park (Lewiston Condos) be favorably recommendation to the Board of Trustees subject to the following, and it passed unanimously: 1. Show the deletion of building D and the garage, the street name change to Spruce Dr, and monumentation on the plat. 2. Delete "public" access easement from the dedication statement. 3. Add driveway maintenance note. 4. Add drainage and water line easements. 4.1 421(- Lot 2. Tanton Subdivision. 309 Riverside Drive. Rezone from C-0 Commercial to R-S Residential. Dave Tanton/Applicant. Chairman Sager opened the Public Hearing. Director Stamey reported that the Planning Commission reviewed and the Town Board approved the Amended Plat of Lot 2, Tanton Subdivision, understanding the intent of the owners to rezone this property from C-0 Outlying Commercial to R-S Residential. The proposed rezoning is consistent with the existing use of the property and will be compatible with the surrounding property uses. There being no public testimony, Chairman Sager closed the Public Hearing. It was moved and seconded (Burgess-Pohl) the rezoning request for Lot 2, Tanton Subdivision to R-S Residential be favorably recommended to the Board of Trustees, and it passed unanimously. ORDINANCE NO. AN ORDINANCE ADDING THE AMENDED PLAT OF LOT 2, TANTON SUBDIVISION TO R-S RESIDENTIAL ZONING TO TITLE 17 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK WHEREAS, the Planning Commission has recommended that the Amended Plat of Lot 2, Tanton Subdivision be rezoned from C-0 Outlying Commercial, to R-S Residential; and WHEREAS, following testimony, the Board of Trustees have determined that it is in the best interest of the Town to rezone Lot 2, Tanton Subdivision as R-S Residential. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. The Amended Plat of Lot 2, Tanton Subdivision be zoned R-S Residential. Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and subsequent publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 1995. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 1995, and published in a newspaper of general publication in the Town of Estes Park, Colorado, on the day of , 1995. Town Clerk TOWN BOARD MEETING OCTOBER 24, 1995 Item #4. Parking Report - Trustee Pauley has advised this item will most likely be continued. - i -6 1 MEMORANDUM 4 4&57 TOWN OF ESTES PARK )M/*2 1 =-(4Â·*41Â·Â· 7 1 ~4 ,; / 94\N~'VE,â€¢,ih~'ht 1-9*94:Â· 7 - 4..21. ,/- 72;.J -~L~~Â·-Â·.,A/FE//SLI'l Bate: October 20, 1995 To: Town Board of Trustees Gary Klaphake ~ A 1/ â€¢ 1/ From: Rich Widmer fr-Â¥iXL-= V /1 Subject: Lone Tree V ~4& Special Election Staff has reviewed a Notice of Intent to petition for a special election on the Lone Tree Village project. The wording on the petition submitted would prohibit the Town or Housing Authority from owning, operating, managing, or maintaining any low income housing projects, including Lone Tree Village. The Town or Housing Authority would, however, be permitted to use its governmental authority and resources to assist private development, management, or ownership of low income housing projects. We have been assured the originator of the petition intends to go forward with signature collection to place the question on the ballot for the April 1996 election. The Town has several options: 1. Allow the petition to proceed to the normal April 1996 election. 2. Call a special election. Election laws allow special elections only on December 12, 19, 26, or January 2. 3. Place the question on the April 1996 ballot without the petition. The timing of an April 1996 election is very risky for the Lone Tree Village project, due to funding commitments and expenditures that must be made in anticipation of construction. If an election is desired, it would be better to schedule it as soon as possible to minimize financial risk. Cost of a special election would be approximately $1,200 to $1,500. Staff recommends a special election be scheduled for December 12, 1995, for the purpose of deciding whether to continue the Lone Tree Village low income housing project. A suggested resolution is included. (303) 586-5331 â€¢ RO. BOX 1200 â€¢ ESTES PARK, CO 80517 â€¢ FAX (303) 586-0249 COMMUNITY DEVELOPMENT â€¢ FAX (303) 586-6909 OTHER /42 ~-05~ RESOLUTION WHEREAS, by the Statutes of the State of Colorado, the 12th day of December, 1995 is fixed as the time for a special election on the ballot question attached hereto as Exhibit "Al'; and WHEREAS, it is the desire of the Board of Trustees to provide for the holding of such an election; WHEREAS, Section 31-10-401 C.R.S., 1973, allows the Board of Trustees to delegate to the Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, that a special election on the ballot question attached hereto as Exhibit "A" shall be held on Tuesday, December 12, 1995. BE IT FURTHER RESOLVED, that the polling place shall be in Room 103 of the Municipal Building, 170 MacGregor Avenue, Town of Estes Park, Colorado; and that the polls shall be open from 7:00 a.m. to 7:00 p.m. on said election day. BE IT FURTHER RESOLVED that voting machines shall be used in the Special Municipal Election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting machines as required by the laws of the State of Colorado pertaining thereto. BE IT FURTHER RESOLVED that pursuant to Section 31-10-401 C.R.S., 1973 the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Eledtion. BE IT FURTHER RESOLVED that the Judges of Election, appointed by the Town Clerk, shall receive for their services, the sum of Seventy-Five Dollars ($75.00) each. BE IT FURTHER RESOLVED that the Town Clerk be authorized to give Notice of the Election by publication as provided by law. BE IT FURTHER RESOLVED that the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. DATED this day of , 19 Mayor ATTEST: Town Clerk t Exhibit "A" LONE TREE VILLAGE Proposed Ballot Question Special Election December 12, 1995 SHALL THE TOWN OF ESTES PARK, THROUGH THE ESTES PARK HOUSING AUTHORITY, CONTINUE WITH THE DEVELOPMENT, CONSTRUCTION, AND OPERATION OF THE 57-UNIT LONE TREE VILLAGE PROJECT (GUARANTEED TO MEET LOW INCOME HOUSING PROJECT GUIDELINES FOR A MINIMUM OF 50 YEARS) LOCATED AT 1310 MANFORD AVENUE, WITH ESTIMATED FINANCING FOR THE PROJECT TO CONSIST OF: GRANTS AND TAX CREDIT FUNDS OF $3.65 MILLION, $1.3 MILLION IN PRIVATE MORTGAGE FINANCING (TO BE PAID FROM RENTAL INCOME), AND TOWN CONTRIBUTION OF LAND, TAP, AND PERMIT FEES TOTALLING $740,0007 YES NO 1.4 Â¤ TOWN BOARD MEETING OCTOBER 24,1995 Estes Park Housing Authority - Verbal report for Item 1.A. Item 1.B. will be presented at the meeting. RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTES PARK HOUSING AUTHORITY (Lone Tree Village) The undersigned, as secretary of The Estes Park Housing Authority (the "Authority"), hereby certifies that the Directors of the Authority adopted the following resolutions at a duly constituted meeting held on October 24, 1995, WHEREAS, the Authority has acquired and been involved in the development of certain real property in the Town of Estes Park for an affordable housing development known as Lone Tree Village (the "Property"); WHEREAS, the Authority desires to cause the formation of a limited partnership to acquire, own, construct and operate the Property; WHEREAS, the Authority desires to facilitate the development, financing and operation of the Property in order to provide affordable housing to the residents of Estes Park; NOW, THEREFORE, BE IT RESOLVED that the Authority shall be, and is hereby authorized, to take the following actions in connection with the acquisition, development and financing of the Property: (i) to cause the formation of a corporation under the Colorado Business Corporation Act, to be named Lone Tree Village Development, Inc., or such other name as may be selected by the officers of the Authority (the "Corporation") which shall serve as the general partner of a limited partnership to be formed to own and operate the Property; (ii) to purchase shares in and take such other actions with respect to the Corporation as may be determined appropriate by the officers of the Authority in connection with the acquisition, development, financing and operation of the Property, (iii) jointly with the Corporation, to form a limited partnership under Colorado law, to be known as Lone Tree Village, Limited Partnership, or such other name as may be selected by the officers of the Authority (the "Partnership"), and to become a limited partner in the Partnership pending admission of an investor limited partner; (iv) to sell, convey and transferthe Property to the Partnership in consideration for the assumption by the Partnership of all indebtedness, expenses and other obligations incurred by the Authority in connection with the acquisition, development and financing of the Property; (v) as may be determined to be appropriate by the officers of the Authority, to receive the proceeds of loans or grants made in connection with the Property (including without limitation funds from the State of Colorado under the HOME Program, and funds from the Federal Home Loan Bank's Affordable Housing Program) and to loan or advance such funds to the Partnership for use in connection with the acquisition and development of the Property; and (vi) to enter into a Development Services Agreement with the Partnership, under which the Authority will provide certain services in connection with the development of the Property, in consideration for a development fee not to exceed ten percent (10%) of the total development cost. FURTHER RESOLVED that the Authority may and is hereby authorized to execute all certificates, documents or other instruments, reasonably required in connection with the actions set forth above, and that the Chairman, President or any Vice President, Executive Director, Secretary, Treasurer or Director, or any one of them acting alone be, and each of them hereby is, authorized to execute, affix the Authority seal, if desired, acknowledge, if required, and deliver on behalf of the Authority or the Partnership any and all other documents, agreements, instruments and certificates as such persons in their sole and absolute discretion may deem appropriate or helpful in connection with the transactions described above, containing such terms and provisions as the officers executing the same consider appropriate in their sole and absolute discretion, and to do such other acts and things as may be appropriate or helpful and consistent with carrying out the intent and purposes of this and the foregoing resolutions, the execution and delivery of any of the foregoing documents; the doing of any act or thing being conclusive evidence as to the appropriateness thereof and of the authority of the officer executing or doing the same to so execute and deliver any such document and do any such act and thing. Certified this day of October, 1995. Secretary 1.8.1. G ATTACHMENTI Typical Owner,hip and Financing Structure of Tax Credit Projects SUBSIDY PROVIDERS (EPAA) 1 10@noÂ£___--SPONSOR granti; ~ - 1 . 1 79-100% I owner:hip Soft 1 loans I GENERAL PARTNER | INVESTOR 166(42 745 / P.â€ž4$.9 1 / 1% intereet \ CONVENTIONAL 1 LENDERS 1 LIMITED ----1 L.---- --- PARTNERSHIP Permanent ~ loan (64Â£ -ke \Au,ge L-leD PAY.744 SH,P) #13961