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PACKET Town Board 1995-07-25
, BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 25, 1995 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated July 11, 1995. 2. Bills. 3. Committee Minutes: A. Light and Power, July 13, 1995. B. Planning Commission, July 18, 1995 (acknowledgement only). 4. Amended Plat of Lots 7, 8, 25, and a Portion of Lot 24, Block 10, Town of Estes Park, Rex Miller/Applicant - Refer back to Planning Commission. 5. Special Review of Development Plan #95-8, A-1 Trash Service Facility, Tract 10, Beaver Point, Second Addition - Continue to August 22, 1995. 6. Final Plat of Grey Fox Estates, Second Filing - Continue to August 8, 1995. ACTION ITEMS: 1. Paul Harstad/Talmey-Drake Research & Strategy, Inc. - Presentation of Community Survey conducted June 22-28, 1995. 2. Light and Power Committee, July 13, 1995: A. Archery Hunting Policy - Fish Hatchery/Fall River Hydro Plant Property - Extension of Policy for 1995-96. 3. Planning Commission: A. Manske Addition Annexation: 1. Resolution - Finding the Area Eligible for Annexation. 2. Ordinance - Annexation of Property. 3. Public Hearing. Zoning Ordinance, R-S Single- Family Zoning. B. Appeal of Planning Commission Decision to Deny the Amendment to Development Plan #94-2, Lot 2A, Amended Plat of Lots 1 and 2, Block 4, Lone Pine Acres, First Addition, Lester Schmidt/Applicant (continued from July 11, 1995). C. Public Hearing. Amended Plat of Lot 2, James Subdivision, Tad & Dean Wariner/Applicant. 1 D. Public Hearing. amended Plat of Lots 8 and 9, Arapaho Meadows, Phase I, Mary Ann Kundtz/Applicant. 4. Ordinance - Granting a Utility Easement, Lot 8, Stanley Historic District. 5. Public Works Department: A. Municipal Building Paint and Trim - Request to Proceed and Expend Funds. B. Police Department Roof Replacment - Request to Proceed and Expend Funds. 6. Town Administrator's Report: A. B. 2 Town of Estes Park, Larimer county, colorado. . July 11. ...., 19.95 . regular Minute, of a........ meeting of the Board of Tru•tee• of the Town of Eites Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . 11$:h . day of ... .July. ..., A.D., 19. 75. at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Pregent: Mayor Dannels Trustees: Susan L. Doylen Stephen W. Gillette William J. Marshall Michael E. Miller J. Donald Pauley Also Present: Gary Klaphake, ' Town Administrator Gregory A. White, Town Attorney Tina Kuehl, Deputy Town Clerk Abient: Robert L. Dekker Mayor Dannels called the meeting to order at 7:30 p.m. Bobbi Thorson, 1995 Rooftop Rodeo Queen, reviewed the Western Heritage Days schedule, and presented rodeo badges to the Board. PUBLIC INPUT. Louis O'Riordan requested the swimming pool area at Stanley Park remain open space, demanded the "Estes Park Fairgrounds" signs be replaced with "Stanley Park Fairgrounds", praised his positive involvement in school activities, and commended Administrator Klaphake and Attorney White. CONSENT CALENDAR: 1. Town Board Minutes dated June 13 and Special Meeting June 20, 1995. 2. Bills. 3. Committee Minutes: A. Public Safety, June 15, 1995. B. Public Works, June 22, 1995. C. Planning Commission, June 20, 1995 (acknowledgement only). It was moved and seconded (Gillette-Doylen) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1.A. Resolution of Respect - Byron "Barnev" Graves. Mayor Dannels read the resolution honoring Mr. Graves who served as a Trustee from 1978 to 1986. It was moved and seconded (Pauley-Gillette) the Resolution of Respect for Byron Graves be accepted, and it passed unanimously. B. U.S. West Telephone Upgrade - Fall River Road. Administrator Klaphake explained that the Town has been asked to support a request to the Public Utilities Commission (P.U.C.) and U.S. West to postpone telephone upgrade construction plans along Fall River Rd. Mike Wallace, owner of Blackhawk Lodge, explained the reasons for this request, citing economic, safety, and traffic concerns. Letters of support have been received from 16 businesses on Fall River Road and have been requested from State Senators and the Governor. An injunction may be pursued as a last resort. Cory Blackman, Chamber Of Commerce President; John Halstead, Board of Trustees - July 11, 1995 - Page 2 Accommodations Association President; and Ruth Clinton, Castle Mountain Lodge owner, spoke in favor of the request. Terry Anderson, U.S. West Northern Colorado Public Relations Manager, reported that U.S. West is sympathetic to the concerns; stressed that the P.U.C. has demanded completion of all telephone upgrades in the State of Colorado by the end of the year; reported that five contracting companies are working in the Estes Valley to meet this deadline; rescheduling crews to other sites is not possible due to the required sequence-of completion; and the published list of affected areas did not intentionally exclude Fall River Rd. U.S. West representatives will attend the Light & Power Committee meeting, Thursday, July 13, to discuss this situation. Upon 1 request, Ms. Anderson will research and relate to Staff when U.S. West was notified by the P.U.C. concerning the required completion deadline. It was moved and seconded (Doylen-Gillette) the Town submit to U.S. West and the Public Utilities Commission, a letter of support for the postponement of the proposed telephone upgrade construction plans, and it passed unanimously. 2. 1994 Comprehensive Annual Financial Report - Presentation. Steve Jackson, Boudreaux & Jackson, CPA's, presented and the Town Board t accepted the 1994 Comprehensive Annual Financial Report. Administrator Klaphake commended the Finance Department for their continued efforts to accept additional responsibilities with no ~ requests for additional staff. 3.A. Resolution #18-95 - Adopting Preliminary Plans/Specifications for the Park Entrance Estates Special Improvement District. Attorney White explained that the formation of the Special Improvement District (S.I.D.) was included in the Memorandum of Understanding when Park Entrance Estates was annexed to the Town, and will include upgrades of the road system and the water distribution system. Further details of the proposed S.I.D. are in the Public Works Committee minutes, July 22, 1995. Attorney White read the resolution. It was moved and seconded (Gillette-Pauley) Resolution #18-95 be approved to establish preliminary plans and specifications for the Park Entrance Estates Special Improvement District, and it passed unanimously. B. Scope of Services for Fuel Tank Rehabilitation and Site Study. Public Works Director Linnane explained the existing fuel tanks must be modified by 1998 to comply with the EPA regulations. It was moved and seconded (Gillette-Marshall) the Scope of Services and Site Study submitted by Rocky Mountain Consultants, not to i exceed $7,280, be approved, and it passed unanimously. C. Mail Box Cluster Units - Approval of Budget Expenditure. Public Works Director Linnane explained the 1995 budget contains $23,000 for construction and installation of cluster boxes, Phase III. It was moved and seconded (Gillette-Pauley) Staff be authorized to bid and award the construction of Phase III cluster boxes, at a not-to-exceed cost of $23,000, and it passed unanimously. 4.A. Special Review #95-3. Community Church of the Rockies. 1700 Brodie Avenue. Community Church of the Rockies/Applicant. Mayor Dannels opened the public hearing. Community Development Director Stamey reported the receipt of favorable correspondence from adjacent property owners. Polly Gunn, representing the Community Church of the Rockies, explained the main purpose of the bells is to call people to worship, the speakers will face Fish Creek Rd., the sound level will be set and monitored, and only designated personnel will have access to the operation of the bells. Louis O'Riordan objected noting that children are harassed for stereo noise levels, and requested no preaching to children on school grounds. Mayor Dannels declared the public hearing closed. It was moved and seconded (Pauley-Marshall) Special Review #95-3, installation of carillon bells at the Community Church of the Rockies be approved, and it passed unanimously. B. Amended Plat of Lots 14 and 15. Craas Subdivision. Sharon Nordic/Applicant. Mayor Dannels opened the public hearing. Community Development Director Stamey reported that the petition I for inclusion in NCWCD is in process, construction plans and water , line drawings need completion, and Attorney White has reviewed the Board of Trustees - July 11, 1995 - Page 3 Improvement Guarantee. Mayor Dannels declared the public hearing closed. It was moved and seconded (Pauley-Doylen) the Amended Plat of Lots 14 and 15, Crags Subdivision be approved, and recording be withheld until all areas of concern are completed, and it passed unanimously. C. Amended Plat of Lots 7. 8. 25 and a Portion of Lot 24. Block 10, Town of Estes Park, Rex Miller/Applicant. Acting upon Staff's recommendation, it was moved and seconded (Doylen-Gillette) this item be continued to July 25, 1995, and it passed unanimously. D. Appeal of Planning Commission Decision to Denv the Amendment to Development Plan #94-2. Lot 2A, Amended Plat of Lots 2 and 2, Block 4, Lone Pine Acres. First Addition. Lester Schmidt/ Apolicant. At the June 20 Planning Commission meeting, Applicant's Representative Paul Kochevar stated that the Applicant did meet zoning ordinance requirements and that the Planning Commission has no jurisdiction over the changes made by the Applicant from the approved Development Plan. Attorney White noted that Mr. Kochevar's comments do not represent the position of the Town. Acting upon Applicant's request, it was moved and seconded (Doylen-Gillette) this item be continued to July 25, 1995, and it passed unanimously. E. Resolution #19-95 - Intent to Annex Waterbury Addition. It was moved and seconded (Gillette-Pauley) Resolution #19-95 be approved, setting the public hearing for August 22, 1995 and referring the Waterbury Addition Annexation to the Planning Commission, and it passed unanimously. 5.A. Notchtop Baked Goods and Natural Foods Cafe, New Beer and Wine License Application filed bv Thomas W. Thomas. 459 E. Wonderview Ave. Mayor Dannels opened the public hearing. Attorney White reviewed the procedures and presented a Petition containing 19 signatures, all in favor of the license. Thomas W. Thomas, owner of Notchtop, stated his desire to expand the business and include beer and wine on the menu. Mayor Dannels declared the public hearing closed. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood, and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Gillette-Doylen) the Beer and Wine Liquor License for Notchtop Baked Goods and Natural Foods Cafe be granted, and it passed unanimously. B. Transfer of Ownership From Monte Smith to David and Yolanda Oehlman, dba Rendezvous Cafe. 509 Big Thompson Ave.. Beer and Wine License. Attorney White advised that the application is in order. It was moved and seconded (Doylen-Marshall) the Transfer of Ownership to David and Yolanda Oehlman, dba Rendezvous Cafe be approved, and it passed unanimously. C. Special Event Permit for Longs Peak Scottish Hiqhland Festival, Inc.. for event September 9 and 10. 1995. Attorney White advised that the application is in order. It was moved and seconded (Doylen-Gillette) the Special Event Application filed by the Longs Peak Scottish Highland Festival for the event scheduled September 9 and 10, 1995 be approved, and it passed unanimously. 6. Deed of Dedication to the Town bv Stanlev Views Limited. Administrator Klaphake reported that when Steamer Parkway was dedicated, a small parcel of the roadway was not included. Mr. Findley, owner of Stanley Views, has agreed to this dedication. It was moved and seconded (Doylen-Pauley) the Deed of Dedication to the Town by Stanley Views Limited be approved, and it passed unanimously. 7. Town Administrator's Report. A. Meadowdale Open Space Grant Application. Administrator Klaphake reported that through cooperation of the Estes Valley Land Trust and the Town, an application was submitted to GOCO (Great Outdoors Colorado) in the amount of $185,000 Board of Trustees - July 11, 1995 - Page 4 (matching funds through local fund raising) to purchase a Meadowdale Conservation Easement for elk habitat and open space. Trustee Doylen added that the monies from GOCO are collected through gambling and lotteries. B. Town Pre-Budget Meeting. Administrator Klaphake reported the pre-budget meeting will be held Wednesday, July 12, at 7:00 a.m. Louis O'Riordan asked that part of the land purchased for low-income housing be used for the youth center. There being no further business, Mayor Dannels adjourned the meeting at 9:13 p.m. Mayor Deputy Town Clerk BRADFOROPUBLISH INGCO RECORD OF PROCEEDINGS Light and Power Committee July 13, 1995 Committee: Trustees Miller and Pauley Attending: Trustees Miller and Pauley Also Attending: Town Administrator Klaphake, Assistant Town Administrator Widmer, Light & Power Director Matzke, Public Works Director Linnane, Deputy Clerk Kuehl Absent: Chairman Dekker Trustee Pauley called the meeting to order at 8:00 a.m. U.S. WEST CAPITAL IMPROVEMENT PROGRAM Business owners on Fall River Rd. have submitted a complaint to the Public Utilities Commission requesting a delay in telephone upgrade construction in the Fall River Rd. area. In response, the following representatives from U.S. West attended this meeting: Terry Anderson, Northern Colorado Public Relations Manager; Eric Hancock, Contract Work Inspector; Don Garcia, Northern Area Manager; Mike Turner, Local Operations; and Joe Honecki, Engineering. Ms. Anderson noted U.S. West's desire to cooperate in this venture, and stressed that U.S. West was subject to a construction deadline of December 31, 1995, set in 1987 by the Public Utilities Commission (P.U.C.). Complaints or requested changes regarding this deadline must be submitted by individuals directly to the P.U.C. Don Garcia reported that U.S. West has placed approximately 200 miles of facilities and provided upgraded telephone service to 1,300 residents in the Estes Valley. Presently, 62 customers do not have service and 70 customers have requested additional service. A vicinity map was distributed that indicated work in progress on Spur 66 and Fall River Rd. Conduit installation is the first phase and requires chipping or blasting (where permitted) through the rock. The utility permit issued by CDOT has indicated to Public Works Director Linnane that blasting could speed-up the work without adversely affecting public safety or private property. The next step is splicing, followed by hookups to each customer waiting for service. Work in Allenspark and Glen Haven was completed during winter months as design of this portion of the upgrade was completed earlier and weather was favorable. Those speaking against the upgrade work being continued on Fall River Rd. and Spur 66, stating economic, traffic, and safety concerns during the tourist season were: Mike Wallace, Blackhawk Lodge; Alex Emms, Inn on Fall River; Sue Lamm, Skyline Cottages; Ruth Clinton, Castle and McGregor Mountain Lodges; Craig Bigler, Cliffside Cottages; John Halstead, Accommodations Association President. Mike Wallace stated that he had granted an easement to U.S. West subject to construction completion by May 15, 1995--this easement is now void; U.S. West representatives do not communicate when schedules are changed, construction crew members are discourteous, and noise levels are disruptive to the guests. Louis O'Riordan was in favor of the project continuing as scheduled stating the businesses will not be adversely affected and the service is needed. U.S. West agreed to improve communications and would agree to a delay if granted by the P.U.C. Staff believes the P.U.C. hearing is scheduled for August 21, 1995. BOW HUNTING POLICY - FISH HATCHERY PROPERTY The Town Board adopted an interim hunting policy on September 27, 1994 to allow bow hunting for deer or elk on the Fish Hatchery property for the remainder of the 1994-95 season. Three people participated in hunting in this area last year. Several requests BRADFORDPUBLISHING CO. RECORD OF PROCEEDINGS Light & Power Committee, duly 13, 1995 - Page 2 have been received for permission to hunt during the 1995-96 season. The Committee reviewed the permit form for 1995-96 which included the guidelines established by the Town Board in 1994. Ruth Clinton, 2844 Fall River Rd., was concerned about the safety of those who walk on that property. Director Matzke reported that hunting signs were posted and will be posted again this year on all sides of the property, and added that "No Trespassing" signs are also posted. The Committee recommends the bow hunting policy be extended for another year using the same guidelines and posting the area on all sides of the property. REPORTS Director Matzke presented various graphs for June and the Financial Reports for May and June. Project Updates: A permit has been received from the Bureau of Reclamation for the installation of the Fish Creek Street Light. Approximately 80% of the cable has been placed for the Park Service Upgrade. There being no further business, Trustee Pauley adjourned the meeting at 9:36 a.m. A* 4) »It lu... &*LUUL / »-0 Tina Kuehl, Deputy Town Clerk . BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Planning Commission July 18, 1995 Commission: Chairman Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Brown, Burgess, Pohl and Thomas Also Attending: Community Development Director Stamey, Senior Planner Joseph, Clerk O'Connor Absent: Commissioners Gilfillan and A. Hix, Trustee/Liaison Dekker Chairman Sager called the meeting to order at 9:30 A.M. 1. MINUTES. It was moved and seconded (Pohl/Burgess) the minutes of the June 20, 1995 meeting be amended by striking the following, and it passed by the following votes: Those voting "Yes" Commissioners Burgess, Pohl, Sager and Thomas. Those voting "No" none. Those "Abstaining" Commissioner Brown: Item #5A, Amendment to Development Plan #94-2, Lester Schmidt/Applicant: "Representative Kochevar stated that the Applicant was advised in April that a-1-theugh his actions were not approved by the Planning Commission comma (,) insert a period (.) the Applicant did meet zoning ordinance requirements and that the Planning Commission would have no jurisd.iction over theoc changes. Commissioncr rohl requested the Town Attorney give an opinion on this statement. Director Stamey recognized Dennis Gordon, Director of the Allen County, Indiana Planning Department to the meeting. Chairman Sager recited the "rules of conduct" for the benefit of all those in attendance. 2. DEVELOPMENT PLANS. 2.A. Development Plan #95-8. Tract 19. Beaver Point. Second Addition. A-1 Trash Service. Inc./Applicant. This development plan proposes considerable excavation to prepare the site for construction of two buildings (7,200 sq. ft. total), to house equipment, repair vehicles, store vehicles, and conduct management operations for A-1 Trash Service. The balance of the developed site will be used for employee parking and exterior storage. The northerly building (4,000 sq. ft.) which is to be the first building constructed to house vehicle repair and storage, equipment storage, and an office. Site work is to begin this fall. Paul Kochevar, Applicant's Representative, noted that the Applicant is in need of an improved site with additional space. The Elm Road site has been selected and development plan submitted. The impervious coverage exceeds the 40% limit, and this portion will be submitted by Special Review to the Town Board. A colored map detailed the major features which includes two buildings, compacted gravel area, asphalt surface and undisturbed surface. The site is fairly steep for the size of development, and the northwest corner, adjacent to the storage area, will incur a high cut bank. The bank will be stabilized for no erosion; trees will help shield the site, and, with the addition of 40 new shrubs, the Applicant will meet landscaping requirements. Some vehicles will be kept BRADFOROPUBLISHINGCO. RECORD OF PROCEEDINGS Planning Commission - July 18. 1995 - Page 2 indoors (daily use). Large roll-offs, portable toilets, and dumpsters will be stored outside. The Applicant does not intent to store refuse outside. Commissioner questions included: location of outside vehicle storage. Mr. Kochevar confirmed that the Applicant employees approximately 20 people and that is it uncertain how many vehicles will be parked on the compacted gravel areas. In addition, most vehicles will be washed indoors, and the water will be directed into a detention pond. The Applicant has not yet completed design of the entire system with regard to a cleanup method to capture sand and other debris during interior vehicle washing. Mr. Kochevar was unable to clarify how vehicle cleanup measures occur at the present site, as the Applicant was not in attendance at the meeting. Commissioner Brown stated that the site is appropriate for such development; however, the Commission has an obligation to ensure that the treatment of material is being properly managed, which may include EPA regulations. With regard to parking concerns, staff confirmed that ten or more vehicles activates the paved parking requirements. Twenty-three parking spaces east of the buildings are proposed to be paved. The storage area west of the buildings is proposed as a compacted gravel surface. The Commission may authorize an appropriate alternativesurface for seasonal or periodic use, ie. a gravel surface. Mr. Kochevar also confirmed that A-1 Trash is aware of and manages hazardous waste materials on a daily basis; and, if the Commission so desires, a note could be placed on the plan requiring any effluent from washing vehicles to be seized and placed into the sewer system--if the Owners are able to prove why this requirement should not be attached to the plan, they could return to the Commission seeking further consideration. Applicant's representative also confirmed that the business will expand with the growth of the community and that it is increasingly more difficult to park equipment and employee vehicles at the current site. Senior Planner Joseph commented on the 47% impervious coverage whereby approval must be obtained from the Town Board, and that staff recommendations 1 through 3 have been addressed with submittal of the revised plan. Correspondence was received from Dave & Linda Knecht, adjacent property owners, who expressed their opposition to this development as they may be able to view a portion or all of the development from their home, plus concerns with noise, odor, and erosion problems. In a conversation with Mr. and Mrs. Knecht, staff confirmed that the cut bank will intersect with existing gullies and natural swale and cause erosion uphill. This situation could be alleviated by the Applicant stabilizing the cut bank--it is the Applicant's responsibility for such stabilization. Audience comments were heard from Jane Moran, 745 Meadow Circle (can view the development along the left side as her close is very close; requested the 25' setback for storage be extended to a 50' buffer; existing trees be maintained; and concerns with drainage, and noise and odor pollution. Norm Silge, owner of the site, commented on a deed restriction as contained in the contract with the Applicant whereby a restricted area, 120' north along Elm Road and 180' west, be retained as a green area for a term of 20 years. Mr. Silge intended a perpetual restriction for a buffer area of natural rock and trees. Mr. Silge has no objection to a detention pond as long as the trees and rocks remain in tact; a route can be defined for the sewer easement; and he opposes any effluent being directed into the detention pond, it should be collected into the sewer line. Mr. Silge also commented that, I ....FORD.U.LISHING.0 RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 3 as indicated on the plan, a portion of the paved parking area would fall into the restricted area. Mr. Kochevar confirmed that the document is a contract to purchase the property and that the Applicant does not have the same understanding of the setback. The contract has been executed; however, closing has not yet taken place. If the restriction affects the parking area, there is sufficient space in which to relocate said parking without a significant change to the plan. Staff added that Mr. Silge still has an opportunity to modify or withdraw the contract--the Planning Commission cannot interpret the sale document between the two private parties. Robert Williams, Lot 15, Park Entrance Estates, reiterated Ms. Moran's statements, adding his concerns on drainage (additional research is required with regard to Sunrise Lane), decreased property values, and the portable toilets should be placed under cover. A letter of opposition from Dave and Linda Knecht was also acknowledged. Noting that the proposal is consistent with zoning, and historic uses, it was moved and seconded (Brown/Sager) Development Plan #95-8 for Tract 19, Beaver Point, Second Addition be approved contingent upon the following, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Pohl, Sager and Thomas. Those voting "No" Commissioner Burgess. Those "Abstaining", None. 1. Indicate those areas to remain undisturbed to meet the planting and outdoor storage screening requirements. 2. Identify those areas 'to be used for outdoor storage. 3. Identify those areas to be paved with asphalt. 4. Add a note to the plan that the washing facility will be installed with properly trapping of the effluent into the sewer main (meeting UTSD standards). 5. Recommend the Town Board approve the 47.2% impervious coverage. 6. Owner to submit proof that the land is included in the Northern Colorado Water Conservancy District. 7. The crosspan be adjusted to collect curb drainage. 8. The Applicant stabilize the western parking area following construction to ensure upstream erosion not occur. 9. Asphalt be replaced with a 4" thickness at Elm Road to duplicate existing road thickness. 10. The Applicant replace any damaged curbing. 11. Resolution of the parking area in the restricted area (as set forth in the sales contract). Items 1 - 11 to be resolved prior to Town Board approval. Mr. Kochevar will discuss the possibility of the Applicant's willingness to install a corrugated metal enclosure. BRADFORD PUSLISHING CO. RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 4 3. SUBDIVISIONS. 3.A. Amended Plat of Lot 1. Stanley Meadows Addition. Town of Estes Park/Applicant. Acting upon the Applicant's request, it was moved and seconded (Brown/Thomas) the Amended Plat be continued to August 15, 1995, and it passed unanimously. 3.B. Amended Plat of Lot 2. James Subdivision. Tad & Dean Wariner/Applicant. This request is to divide one existing five acre lot into two lots. The lots would utilize a shared access. Representative Van Horn confirmed that the Applicant is aware that this proposal will eliminate the bed and breakfast and maintenance of horses uses previously approved on this site. Director Stamey reviewed the staff report, which included a comment requesting a building envelope be identified to ensure development does not require significant cut and fill and would be in compliance with setback requirements. As there were no comments from the audience, it was moved and seconded (Thomas/Burgess) the Amended Plat of Lot 2, James Subdivision be favorably recommended to the Board of Trustees contingent upon the following, and it passed unanimously: 1. Plat information. 2. Conf irmation of utility service 3. Both lots be connected to UTSD and Town water. 4. Add access maintenance agreement note. 5. The bed and breakfast and horse maintenance uses are eliminated with approval of this amended plat. 6. The building envelope be identified on the plat. 7. Owner to submit proof that the land is included in the Northern Colorado Water Conservancy District. 8. Delete the boundary adjustment statement on the plat. 9. Acquire a CDOT Access Permit. 3.C. Amended Plat of Lots 8 and 9. Arapaho Meadows. Phase I. Mary Ann Kundtz/Applicant. This submittal is the second request to adjust the interior lot line between these two lots. In 1986, Arapaho Meadows was approved as a Planned Unit Development. Flexibility in lot size was allowed under this process due to setting aside 30% open space. The original Lot 9 was 0.71 Acres, and this request does not increase density. Applicant's Representative Van Horn confirmed that the Applicant had no objection to staff's recommendations. There were no comments from the audience, and tt was moved and seconded (Burgess/Pohl) the Amended Plat of Lots 8A and 9A, Arapaho Meadows Subdivision, Phase I be favorably recommended to the Town Board contingent upon the following, and it passed unanimously: 1. Graphically clarify non-build area on Lot 8B. 2. Add dimension and label utility easement. . BRA'FOROPUBLISHING.0 RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 5 3. Add a note vacating the former drainage and utility easement. 3.D. Preliminary Plat of Mountain Park Subdivision (Storer Ranch). Richard Wille and Jim Wehr/Applicant. This plat proposes creation of 10 lots for commercial development. Two outlots are proposed for future development. The commercial lots and right-of-way comprise approximately 15 acres. Bill Van Horn, Applicant's Representative, noted that the site is currently zoned C-0 Commercial; a rezoning petition is being submitted for the two·outlots (from Commercial to R. M. Residential zoning) to alleviate fears of what will be allowed. Director Stamey reviewed the staff report: the ten commercial lots total 11.58 acres which, at a 25% floor area ratio, could translate into a theoretical 126,106 sq. ft. of commercial space, and 2 residential lots for future development. In order to adequately evaluate this proposal, it would be preferable if a street, lot, and density concept were provided for the entire 35 acres. Representative Van Horn stated that Rich Wille is the owner and developer of the two residential outlots and a preliminary plat for that portion is unavailable. An independent traffic r analysis is being prepared for CDOT. Traffic criteria for intersection purposes is being prepared at "maximum" for the 35-acre parcel only. Residential density calculations will meet Code and details will be resolved with staff. The Applicant intends to institute strict covenants on the commercial portion, and the covenants will be submitted with the development plan. An Architectural Review Committee will be established and broad design standards will be applied on what will and will not be allowed. Uses include service and professional orientation, not industrial uses. The covenants will be submitted with the final plat. Drainage will be released at the historic rate, and the Applicant is proposing approximately 12-15 separate detention ponds with all the water from said ponds discharging onto Raven Ave. In Mr. Van Horn's opinion, if the water is dispensed on an individual lot basis, drainage amounts will be less as it will be distributed at several points; however, the water will still release at one point off-site. Relative to drainage, the owner will not take responsibility for what has occurred in the past on this site, nor with the property to the east. The Applicant held a neighborhood meeting to discuss the proposal, and Mr. Van Horn confirmed that as the site is very visual, facade treatments will not only be considered for the front entrance. Access. In preliminary discussions with the Storer Ranch owners, there will be an additional highway entrance, plus a general loop through the property, with connection to this project--one road with two outlets, one located at the highway and one located at the project at Raven Ave. Although speculative at this time, it is reasonable to assume that the rear portion of the property will be residential. In addition, Mr. Kochevar that the Applicant was unable, at this time, to commit to a connection at the western property line. Public testimony was heard from: Ralph Nicholas, BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 6 Chairman/Concerned Property Owners of Lone Pine Acres, which in summary expressed opposition for "piecemeal" development relative and/or in violation to the Comprehensive Plan, reviewed his letter dated July 17 which included suggested covenants for the proposed subdivision. Mr. Nicholas also read a letter (unsigned) stating the site should be designed as a whole, the frontage road should be continued the full length of the ranch property, include single-family, single- story homes, elk habitat should be protected, potential increased traffic congestion, and large lots serve as open space. Terry Perenti, President/North End Property Owners & Estes Valley Council Member--opposes piecemeal development, and expressed concern with view corridors, the Commission's responsibility to adhere to the Comprehensive Plan, the remaining portion of Storer Ranch will be developed in the future, and it will be greatly impacted by what occurs with this development, and drainage concerns. Ron Harvey, 1830 North Ridge Ln. --single-family development should be continued beyond Storer Ranch; drainage concerns and an already existing drainage problem on the western edge of Raven Ave.; and encouraged implementation of the covenants as mention above which should be placed on the final plat. Austin Condon, 1849 Ranch Cir.--encouraged strict compliance with the Master Plan, and opposes piecemeal development. Carol Prince, 1720 High Pine Dr.--questioned why this project, at 20,000 sq. ft., larger than any existing commercial development (with the exception of hotels) is being proposed in a quiet residential area. Edwina Lindgren, 1776 Olympian Ln.--access has not been addressed; is opposed to Raven Ave. becoming an access for this development. Ted Shanks, who stated that he represents 50% of the developers of Lone Pine Acres--briefed the Commission on Lone Pines' annexation history relative to the frontage road and the Town's commitment to extend the road to the Ranch; installation/payment of electric and water lines; a 75' strip of land which was to be developed as a street which has now been paved and where two fire plugs have been installed. Mr. Shanks urged the Committee to honor the commitments made by prior boards. Public Works Director Linnane expressed concern with drainage relative to the proposed 12-15 detention ponds, off-site drainage directly west of the existing apartment complex and to the southeast; preference for a regional or culvert system in lieu of 12-15 detention ponds as the potential for failure is approximately 12-15 times greater with multiple ponds; potential Town liability due to system failure; potential of drainage calculation errors is approximately 12-15 times' greater; and future maintenance concerns. Chairman Sager noted that the aforementioned concerns must be resolved prior to any decision being considered by the Planning Commission. Mr. Van Horn reported that with existing commercial zoning, the developer has, by right, authority to construct a 16,000 sq. ft. building. By choice and effort to appease the neighborhood, the owner could submit a Master Plan for the entire piece of land; however, the neighborhood must recognize the right of the property owner. Earl Pearsley, 1776 Olympian Lane advised that the reference to apartments, are in fact 18 condominiums. In general, Ron Harvey, confirmed that the property owners are agreeable to commercial development to the west; however, the distance of development into the property remains a question. Due to the number of unresolved issues yet to be clarified, it BRA'FOR/PUBLISHING.0 RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 7 was moved and seconded (Brown/Burgess) the Preliminary Plat of Mountain Park Subdivision be continued to August 15, 1995, and it passed unanimously. Commissioners Brown and Thomas noted that they will not support the proposal without a westerly connection. 3.E. Final Plat of Grev Fox Estates at Cedar Ridge. Second Filing. Richard & Ann Barlow/Applicant. The Applicant is proposing to subdivide the site into 13 lots for single-family development. Due to the number of unresolved issues, this plat was continued from the June 20 meeting. Bill Van Horn, Applicant's Representativei reviewed the staff comments, and Kevin Fry/Van Horn Engineering, confirmed that a CDOT Access Permit has been applied for and the Company received a letter in June. Staff confirmed that construction plans have been submitted and approved and the modification to the roadway has been resolved. There being no public comments, it was moved and seconded (Brown/Thomas) the Final Plat of Grey Fox Estates at Cedar Ridge, Second Filing be favorably recommended to the Board of Trustees, contingent upon the following to be completed prior to Town Board approval, and it passed unanimously: 1. Plat Information. • Show wetlands. • Show existing structures and add a note that the structure on Lot 28 will be removed within two years. • Label easements that diagonally cross Lots 25, 29 and 30; and Lots 28 and 27, and provide dimension. • Add to Note 1: This affects Lots 22, 23 , 25, 26 and 29. • Indicate purpose of cul-de-sac on Exception Tract 2 and Lot 19. • Modify dedication and lienholder statements as set forth in Town Attorney White's letter of June 5, 1995. 2. Easements. • Note 4 to read: "An easement for snow fencing is granted for public use within 100 feet... • Note 5 to read: "All lots have 10 foot utility easements on all lot lines unless otherwise indicated." • Add drainage easements to the plat. • Add a note to the plat that maintenance of the drainage facilities is the responsibility of the Homeowner's Association, or each lot owner if there is not an association. • Label the perimeter easement 20 feet wide. 3. Access. • The 30 foot utility and access easement on Lots 20 and 21 should not be vacated unless agreed to by Exception Tract 2. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 8 • The book and page for this access easement be labeled. 4. Construction Plans. • Modifications be made to roadway design as it relates to drainage. • All construction plans be approved prior to final plat approval, and prior to any construction. • Sanitary sewer construction plans be approved by UTSD. • All cut and fill slopes be stabilized by either re-seeding or use of retaining walls. 5. Improvements. • All improvements be installed or guaranteed prior to Town Board approval. 6. Other. • A note be placed on the plat stating: "All structures should be constructed with a footage perimeter drain." 7. Acquire a CDOT Access Permit. Following completion of all agenda items, Planner Gordon commended the Planning Commission on all improvements made since 1984. Chairman Sager adjourned the meeting at 12:46 P.M. 0 Luto © (G»* i.) Vickie O' Connor, CMC/AAE, Town Clerk . Light and Power Committee July 13, 1995 Committee: Trustees Miller and Pauley Attending: Trustees Miller and Pauley Also Attending: Town Administrator Klaphake, Assistant Town Administrator Widmer, Light & Power Director Matzke, Public Works Director Linnane, Deputy Clerk Kuehl Absent: Chairman Dekker Trustee Pauley called the meeting to order at 8:00 a.m. 0--/A BOW HUNTING POLICY - FISH HATCHERY PROPERTY The Town Board adopted an interim hunting policy on September 27, 1994 to allow bow hunting for deer or elk on the Fish Hatchery property for the remainder of the 1994-95 season. Three people participated in hunting in this area last year. Several requests have been received for permission to hunt during the 1995-96 season. The Committee reviewed the permit form for 1995-96 which included the guidelines established by the Town Board in 1994. Ruth Clinton, 2844 Fall River Rd., was concerned about the safety of those who walk on that property. Director Matzke reported that hunting signs were posted and will be posted again this year on all sides of the property, and adde:d that "No Trespassing" signs are also posted. The Committee recommends the bow hunting policy be extended for another year using the same guidelines and posting the area on all sides of the property. • BRAOFORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission June 20, 1995 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, John Gilfillan, Alma Hix, Edward Pohl, and David Thomas Attending: Chairman Sager, Commissioners, Burgess, Gilfillan, Hix, Pohl, and Thomas Also Attending: Community Development Director Stamey, Senior Planner Joseph, Deputy Clerk Kuehl Absent: Commissioner Brown Chairman Sager called the meeting to order at 9:30 a.m. 1. MINUTES. Minutes of the May 16, 1995 meeting were approved as submitted. 210 ANNEXATION. -3' 2 2·dC Manske Addition -- Annexation and Zoning, Glen & ... Margaret Manske/Applicants. Chairman Sager reviewed the rules of participation for Public Hearings, and opened the Public Hearing. Director Stamey clarified that two separate items are being considered: annexation and establishment of zoning. Applicant's Representative Bill Van Horn stated the Applicant is proposing to annex this 1.54 acre site and is requesting R- M Multiple Family zoning for construction of twelve dwelling units. The property is currently zoned E-Estate, County. Director Stamey reported area zoning and uses as follows: North: R-M Residential Multiple Family, Single Family; South: E-Estate, County, Single Family; East: R-S Residential, Single Family; West: E-Estate, County, Single Family. The 1978 Estes Park Comprehensive Plan recommended a future land use for this area of Residential, defined as 0.6 acres per dwelling unit. A petition opposing the proposed zoning had been submitted, containing 45 signatures of surrounding property owners. Senior Planner Joseph presented maps displaying the existing zoning and land use, resident locations in opposition to R-M zoning, and petitioners who reside within 100 ft. of the proposed Manske Addition. Chairman Sager noted that letters of opposition were received from James Mack, 1010 Acacia Dr.; Mary Coen, 1731 Avalon Dr.; Barb Ludwig, 1119 Brook Dr.; and William and Virginia Swim, 1660 Clover Ln. The following area residents spoke in opposition to the proposed R-M Zoning, noting drainage problems, environmental impacts, elk and deer migration, decreased property values, pollution, destruction of view corridors, increased traffic, loss of privacy, and public safety issues: Harold Allen, 1750 S. St. Vrain Ave.; Lynda Vogel, 1129 Brook Dr.; Jeannette Villers, 1720 Avalon Dr.; and Jeanie Tippin, 1641 Avalon Dr. In addition, Sally Badali, on behalf of her father, Frank Burke, 1041 Acacia Dr., stated that the surrounding property is established as single-family housing and the property owners should be assured the proposed Manske Addition would be the same. Mary Coen, 1731 Avalon Dr., previous owner of the property, understood a deed restriction could not be attached to the buildings or their placement on the property. Austin Condon, Margaret Clark, and Bryan Michener, representing EVIA, disagreed with the proposed zoning. There were no property owners, nor correspondence ~RADFORD PUILISHING CO. RECORD OF PROCEEDINGS Planning Commission, June 20, 1995 - Page 2 received, in favor of the proposal. Property owners are, however, in favor of the annexation. Representative Van Horn stated that zoning for the area is being established, not modified, due to the annexation; when land is annexed, it is removed from a rural situation to urban status; the development will be planned to preserve mature trees; the development does not eliminate elk migration; and the proposed plan will not encroach on view corridors. Staff recommends annexation with R-S Residential Single Family zoning, allowing the site to be subdivided into three single- family lots or two duplex lots. The property to be annexed will be included in the Northern Colorado Water Conservancy District or Sub-District. There being no further comments from the public, Chairman Sager closed the Public Hearing. It was moved and seconded (Burgess-Hix) that the Manske Addition Annexation, with R-S Single Family zoning, be favorably recommended to the Board Of Trustees, and it passed unanimously. Commissioner Burgess stated that her rationale for R-S Zoning included: response from the neighborhood and the 1978 Comprehensive Plan. 3. SPECIAL REVIEW -11 .a. Special Review 95-2. Manske Addition, Avalon Dr..' Glen & argaret Manske/Auplicants. Applicant' s Representative Bi Va -Hopn requested this item be continued. It was moved d seco ed. (Pohl-Gilfillan) that Special Review 95-2, ke Additi , be continued to July 18, 1995, and it ssed unanimou 3.b. Special view 95-3. Communitv Church o th Rockies. 1700 Brodie Dr. . Installation of Carillon B ls/ Chairman Sager opened the P lic Hearing. Polly G. n,/Elder of The Community Church o the Rockies, repor d »le Church is proposing to install illon bells, whi wAuld be operated twice on Sunday morni s and on C is fnas Eve, Maundy Thursday, and special re Sts. The ea ers will face Fish Creek Rd. where there is no ousing, nd he sound level will be set and monitored. Only esi at personnel will have access to the operation of the s. Director Stamey stated that the bells are an acceptable if operated as stated in the application. Favorable co e ndence was received from EVRPD, W.B. Paynter, and D. ene ann, Sr. Lou Wallace, 1141 Wallace Ln., spoke in f o of the roposal and noted the bells will play melodies. ere being o'further comments, Chairman Sager closed th blic Hearing. It was moved and seconded (Hix-Burgess) at Special Rev w· 95-3, for the installation of carillo ells at the Commun y Church of the Rockies, be favorably ecommended to the Boa of Trustees, and it passed unanim sly. 4. SUBDIVISIONS. 4.a. Amende Plat, Lots 14 & 15, The Crags Subd ision. Sharon Nord ' /Applicant. Commissioner A. Hix decl ed a conflict interest, stated she would not participa in discussi nor vote, and vacated the room. Paul Koche r, Applica ' s Representative, noted that the owner is propod g to re t a 5.88 acre site into six lots, 0.41 to 1.7 acre each for single family development. Zoning is R-M Multiprf Fa ' y and the land is presently vacant. It was noted thei liminary Plat was presented at last month's meeting, and \ 1 requirements referring to that plat will be applicable to ~ · . RESOLUTION NO. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area that the requirements of the applicable parts of Section 31-12-104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107 (2) , C.R. S . ; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation known as the "MANSKE ADDITION" to the Town of Estes Park is as follows: Property located is in the SE % of the SW % of Section 31, T5N, R73W of the 6th P.M., Larimer County, Colorado, more particularly described as beginning at the SE corner of said Reid Addition, thence S 00°48' E a distance of 210.00', thence N 73°35( W a distance of 379.45 feet; thence N 43°42'20" E a distance of 97.33 feet; thence N 26°29'40" E a distance of 161.92 feet; thence S 62°18' E a distance of 247.69 feet to the point of beginning. Containing 1.54 acres, more or less. DATED this day of , 1995. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk ORDINANCE NO. AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE TOWN OF ESTES PARK, COLORADO, TO BE KNOWN AND DESIGNATED AS MANSKE ADDITION BE IT ORDAINED BY THE BOARD OF TRUSTEES OF ESTES PARK, COLORADO: Section 1. That a Petition for Annexation, together with four (4) copies of the plat of said area as required by law, was filed with the Board of Trustees on the 9th day of May, 1995 by the landowners of one hundred percent (200%) of the area and owning one hundred percent (100%) of the area, excluding public streets and alleys, of the area hereinafter described. The Board, by Resolution at its regular meeting on the 9th day of May, 1995, accepted said Petition and found and determined that the provisions of Section 31-12-107(1)(g), C.R.S., were met; and the Board further determined that a public hearing should be held on July 25, 1995, at 7:30 P.M., in the Municipal Building for the purposes of determining that the proposed annexation complies with the applicable provisions of Section 31-12-104 and 31-12-105, C.R.S., and is considered eligible for annexation. Section 2. That the Notice of said hearing was given and published as provided in Section 31712-108(2), C.R.S. Section 3. That the hearing was held pursuant to the provisions of Section 31-12-109, C.R.S., on the 25th day of July 1995. Section 4. That following said hearing, the Board of Trustees adopted a Resolution determining that the proposed annexation met the requirements of the applicable parts of Section 31-12-104 and 31-12-105, C.R.S.; that an election was not required under Section 31-12-107(2), C.R.S.; and that no additional terms or conditions are to be imposed upon said annexation. Section 5. That the annexation of the following described area designated as MANSKE ADDITION to the Town of Estes Park, is hereby approved: Property located is in the SE % of the SW % of Section 31, T5N, R73W of the 6th P.M., Larimer County, Colorado, more particularly described as beginning at the SE corner of said Reid Addition, thence S 00°48' E a distance of 210.00', thence N 73°35' W a distance of 379.45 feet; thence N 43°42'20" E a distance of 97.33 feet; thence N 26029'40" E a distance of 161.92 feet; thence S 62°18' E a distance of 247.69 feet to the point of beginning. Containing 1.54 acres, more or less. Section 6. The Town of Estes Park, Colorado, hereby consents, pursuant to Section 37-45-126(3.6) C.R.S., to the inclusion of lands described above into the Northern Colorado Water Conservancy District and the Municipal Subdistrict, Northern Colorado Water Conservancy District. Section 7. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS 25TH DAY OF JULY, 1995. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the 25th day of July, 1995 and published in a newspaper of general circulation in the Town of Estes Park, Colorado on the day of , 1995. Town Clerk ORDINANCE NO. AN ORDINANCE ADDING MANSKE ADDITION TO R-S RESIDENTIAL ZONING TO TITLE 17 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK WHEREAS, the annexation of Manske Addition was accomplished on the 25th day of July, 1995; and WHEREAS, following testimony, the Board of Trustees have determined that it is in the best interest of the Town to zone Manske Addition to the Town of Estes Park as R-S Residential. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: Manske Addition be zoned as R-S Residential. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS 25TH DAY OF JULY, 1995. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the 25th day of July, 1995 and published in a newspaper of general circulation in the Town of Estes Park, Colorado on the day of , 1995. Town Clerk ESTES PARK SURVEYORS & ENGINEERS, INC-lili=1111-lill=lili Post Office Box 3047 • Estes Park, CO 80517 · Telephone 970-586-5175 RECEIVED JUN 2 3 1995 June 22, 1995 W.0.2529A ADMIN. DEPT. Ms. Vickie O'Connorl Town Clerk Town of Estes Park P.O. 1200 Estes Park, CO 80517 6.4. Re: Lester Schmidt Development Plan Lot 2A, Block 4, First Addition to Lone Pine Acres Dear Ms. O'Connor: As the Planning Commission denied Lester Schmidt's request to modify his development plan, we respectfully request that the Town Board review this decision at its July 25th meeting. It is our belief that the modification meets the requirements of the Municipal Code in every respect, without exception. In addition, we would appreciate a copy of the recording of the planning commission meeting as the transcript tends to be very abbreviated and not totally reflective of the entire meeting. This request is made in accordance with Municipal Code title 17.36.010 at paragraph D.5 which relates to Planning Commission Review. Please contact us, if we can provide additional information or answer any questions. Respectfully yours, Estes Park Surveyors & Engineers, Inc. 414~44» Paul M. Kochevar, PNE. & P.L.S. No. 15760 ~~~003 President CC: Lester Schmidt Steve Stamey --FO"OPUILI"ING CO. RECORD OF PROCEEDINGS Planning Commission. June 20. 1995 - Page 6 J)/ DEVELOPMENT PLANS. 3 8. 6- Amendment to Development Plan 94-2, Lot ZA. Amended Plat of Lots 1 & 2. Block 4. First Addition, Lone Pine Acres, Lester Schmidt/Avolicant. Applicant's Representative Paul Kochevar stated the Applicant is requesting an Amendment to A the original Development Plan approved in 1994. The original Plan included a fenced storage and parking area on the north side of the building with an extension of the fencing from the northwest property corner along the west property line to a gate attached to the northwest corner of the building. The fence and gate have not been constructed in this location. Instead, this area is being used for access to the storage yard and the rear of the building. A paved driveway and gate have been constructed to access the storage area on the east side of the building. Senior Planner Joseph reported the plan originally included a solid fence and landscaping on the east side of the site which was more responsive to neighborhood concerns regarding the appearance of the development and the storage area. The addition of this access on the east side has increased impervious coverage. Access to the storage area on the west side of the building has been constructed in a manner which permits·direct passage between the parking lots across the west property line. Construction of the fence along the west property line and the gate at the northwest corner of the building, as originally proposed, may present an obstacle to this shared access. Both properties are owned by the Applicant. Ralph Nicholas, 1616 N. Ridge Ln., reported the gate on the east side is never closed and the driveway contains a dumpster and vehicles visible from his property; he requested the original Development Plan be observed. Chairman Sager requested suggestions regarding additional landscaping to screen the gate and driveway. Representative Kochevar offered suggestions, adding that an automatic closer for the gate has been ordered. Commissioner Thomas clarified that a paved driveway and gate were installed in defiance of the original Development Plan. Representative Kochevar stated that the Applicant was advised in April that although his actions were not approved by the Planning Commission, the Applicant did meet zoning ordinance requirements and that the Planning Commission would have no jurisdiction over these f changes. Commissioner Pohl requested the Town Attorney give an opinion on this statement. Commissioner Gilfillan questioned the function of the Planning Commission when asked to compromise an approved Development Plan. It was moved and seconded (Pohl-Burgess) the request for additional access to the storage yard on the east side be denied and the fenced enclosure and landscaped area be constructed as originally proposed for this area, and it passed by the following votes: Those voting "Yes" Commissioners Burgess, Gilfillan, A. Hix, Pohl, and Thomas. Those voting "NO" Chairman Sager. The Applicant was advised he may appeal this decision to the Board Of Trustees. Chairman Sager questioned the Planning Commission decision to require Applicant to comply with the original Development Plan when additional landscaping would provide proper screening of driveway and gate. • ~RADFORD PUBLIIHING CO. RECORD OF PROCEEDINGS Planning Commission - July 18, 1995 - Page 4 3.6. 3.7 Amended Plat of Lot 2. James subdivision. Tad & Dean Wariner/Applicant. This request is to divide one existing five acre lot into two lots. The lots would utilize a shared access. Representative Van Horn confirmed that the Applicant is aware that this proppsal will eliminate the bed and breakfast and maintenance of horses uses previously approved on this site. Director Stamey reviewed the staff report, which included a comment requesting a building envelope be identified to ensure development does not require significant cut and fill and would be in compliance with setback requirements. As there were no comments from the audience, it was moved and seconded (Thomas/Burgess) the Amended plat of Lot 2, James Subdivision be favorably recommended to the Board of Trustees contingent upon the following, and it passed unanimously: 1. Plat information. 2. Confirmation of utility service 3. Both lots be connected to UTSD and Town water. 4. Add access maintenance agreement note. 5. The bed and breakfast and horse maintenance uses are eliminated with approval of this amended plat. 6. The building envelope be identified on the plat. 7. Owner to submit proof that the land is included in the Northern Colorado Water Conservancy District. 8. Delete the boundary adjustment statement on the plat. 9. Acquire a CDOT Access Permit. ·3-rev Amended Plat of Lots 8 and 9. Arapaho Meadows. Phase I. 3.3. Mary Ann Kundtz/Applicant. This submittal is the second request to adjust the intetior lot line between these two lots. In 1986, Arapaho Meadows was approved as a Planned Unit Development. Flexibility in lot size was allowed under this process due to setting aside 30% open space. The original Lot 9 was 0.71 Acres, and this request does not increase density. Applicant's Representative Van Horn confirmed that the Applicant had no objection to staff's recommendations. There were no comments from the audience, and tt was moved and seconded (Burgess/Pohl) the Amended Plat of Lots 8A and 9A, Arapaho Meadows Subdivision, Phase I be favorably recommended to the Town Board contingent upon the following, and it passed unanimously: 1. Graphically clarify non-build area on Lot 8B. 2. Add dimension and label utility easement. 3. Add a note vacating the former drainage and utility easement. BRADFOROPUeLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - June 22, 1995 - Page 4 The largestsinQCLion of the Project is asphalt, an~-211•I,00* have occurred due to dirfeci~g thickness levels~_,„Gaerrequires that new asphalt match existing"Pe¥442 and*alte-Mik determined that these levels vary between 2" - 6"4*-Adpijj<tonnage has doubled to approximately 17, 000 tonS--,0--K- discrepancy-found with this f igure, and Direqtop-Crnnane directed RMC to ver:1- f'y#JJ%~-asphalt depth and -29;pef,--same with the tonnage tickets. Thg/Committee recommends approval of the change order, with RMC £hd staff to verify asphalt tonnage and so advise the Committee. LOT 8, STANLEY HISTORIC DISTRICT UTILITY EASEMENT - OWNER REOUEST EASEMENT GRANT. 4~ ~, The owner of Lot 9 is requesting an easement from the Town to cross Lot 8 to tap into an existing manhole. Lot 8 is an open space lot. Discussion followed concerning standard easement fees and Administrator Klaphake confirmed that the previous property owner deeded this lot to the Town at free of charge, and when the Town accepted the parcel, it was anticipated utility hookups would be requested. the Committee recommends approval of the request for an Easement Grant on Lot 8, contingent upon staff designating the easement on-site, with little or no disturbance to occur on Lot 8. EL TANK REHABILITATION AND SITE STUDY - REOUEST APPROVAL OF SCOPE 0 SERVICES. RMC bmitted a scope of services and cost of engineering rvices for t Town's fleet fueling system. The existing stem is compris of four tanks that are 19-21 years old, a p ssure-type distribut n system, dispensers and' PIN control ystem. In general, e ry facet of the existing system must e modified by 1998 to comp with the EPA regulations. The pu ose of the study is to determin the most feasible and econom' al alternative to comply with said egulations. Six alternativ were presented for a total cost of 7,280. A detailed c estimate for each alternative will b prepared for the dget process. Staff confirmed that the De rtment currently ocks three types of fuel and when replacement is ompleted, only,/ iesel and unleaded will be supplied. Study completi is antici ted by August 14, 1995. The Committee recommends appr al of e Scope of Services, not to exceed $7,280 submitted by C. MAIL BOX CLUSTER UNITS - REOUEST PPROVAL TO EXPEND BUDGETED FUNDS. N The 1995 budget contains /63,00 for the construction and installation of NBU's. Thi,4 is Phas III of this project, and it should provide neighborhc#d mail deli y to those citizens that reside along the Highway/34 corridor fr Lone Pine Acres to the Fall River Valley. ~Ranager Sievers r iewed potential unit locations (17) and breported that neighb ood meetings were scheduled June 22. ~ The Committee adhered existing policy whereby there is 0,0& cluster box unit/subdivisi with a maximum of 48 units per *cation. There is no individua cost for this Program, and th,/units are being located on Town pr erty, right- o f -way or opepr space. The final phase (1996) will ' clude the downtown are0, south Of Wonderview Ave. and W. Elk rn Ave. Director Lidhane conf irmed that new developments are app ' sed of the clust«box installation program and such are included in heir plans. ~/ Staff /eques'teel authorization to immediately proceed with bidding and 0nstruction following public meetings scheduled June 22 with Tow~ Board approval scheduled June 27th. The entire budget will be used to provide service to approximately 700 households or as many as possible without exceeding the budget. The Committee reiterated ORDINANCE AN ORDINANCE GRANTING A UTILITY EASEMENT OVER, UNDER AND ACROSS A PORTION OF LOT 8, STANLEY HISTORIC DISTRICT WHEREAS, the owners of Lot 9, Stanley Historic District to the Town of Estes Park have requested a 20 foot utility easement for the purpose of connecting a sewer line from said Lot 9 to the existing sewer line existing on Lot 8, Stanley Historic District; and WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has determined that it is in the best interest of the Town to grant said sewer line easement. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1. The Board of Trustees of the Town of Estes Park, Colorado hereby grants a 20 foot wide sewer line easement over, under and across a portion of Lot 8, Stanley Historic District, as the same is more fully set forth on Exhibit "A" attached hereto and incorporated herein by reference. Section 2. The appropriate officials of the Town of Estes Park, Colorado are hereby authorized to execute the easement document, a copy of which is set forth on Exhibit "B". Section 3. The adoption of this Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 1995. TOWN OF ESTES PARK By: ATTEST: Town Clerk 20*d 18101 EXHIBIT A A 20' WIDE SEWER LINE EASEMENT. THE CENTER LINE OF WHICH IS DESCRIBED AS FOLLOWS: COMMENCING AT THE SE CORNER OF LOT 9, STANLEY HISTORICAL DISTRICT, TOWN OF ESTES PARK, LARINER COUNTY, COLORADO: THENCE N 28»40'59= W 299.14': TO THE POINT OF BEGINNING: THENCE N 65*32'27' E 106.44' TO THE END OF THIS EASEMENT. \\ \\ \\ \\ \\ \ \ \ tj // EXISTINO 1 1 2. ./:li.,ted:"4401 LQI_2 8. \ 1.28 AC. ./. 55 93291- ... \ 20 - L 20' UllUTY SCALE: 1* - 50' 4 \ %\ 64»*101.[ ~ E'CEWENT 6\ \\ \ i i i i.-10' unt.~Y LQI.-2 XEMENT 2.93 AC. / r\. \ 1 1= min-/ i EASE}dENT ~ \ \ \ \1 \ lil \1. 6 // 1/ \ \\ \504 \\ , ....\ \\ \ 5 \\ \.4, \ / '' / \\ \D/>r// \\ \ \ 1 /y N \\ teet"170*4 ~ ,~-- 2&~ UNE,/ / b' \ \ ;$65:€32094% \ \ f -f€ 0,-: 14-: i \ 2 2.- L- C N 77' 31' 30* 19 (30.00') (215.23') f f.«Un /yl/N C S 83' 07' 00~ V) (249.50' ) WILLIAM G. VAN HORN CO PE. & LS. #9485 U. S. Highwoy 34 DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. wtnlam C. Von Horn, P.E. & 45.9483 KKH 6-16-95 Phone: (303) 586-9388 - For. (303) 584-Mot 1= - 50' 95-6-8 1043 Fi.h Cieit• Re.0 - P.O. Bo. 430 - liles Por*, CO 00517 5-1 - Exhibit 11 B 11 GRANT OF EASEMENT This Easement Grant is made between the Town of Estes Park, Colorado, a municipal corporation hereinafter referred to as " Grantor" and KATHLEEN COLLINS, RANDALL COLLINS and JANET S. ROMER, hereinafter referred to as "Grantees". The following recitals of fact are a material part of this instrument: A. The Grantor is the owner of Lot 8, Stanley Historic District, Town of Estes Park, Larimer County, Colorado and wishes to grant an easement to the Grantees over, under and across the following described property. A 20' wide sewer line easement, the center line of which is described as follows: Commencing at the SE corner of Lot 9, Stanley Historic District, Town of Estes Park, Larimer County, Colorado; Thence N. 28040'59" W 299.14', to the point of beginning; Thence N 65032'27" E 106.44' to the end of this easement. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk State of Colorado ) ) SS. County of Larimer ) Subscribed and sworn to before me this day of 1995 by H. Bernerd Dannels, Mayor of the Town of Estes Park, Colorado. My Commission expires Notary Publlic MEMORANDUM DATE: July 20, 1995 TO: Town Board (Public Works Committee) FROM: Greg Sievers RE: Municipal Building Paint & Trim CC: Bill Linnane Due to the many facets and time which this project may take staff would like to proceed immediately. The 1995 budget contains $17,000 for the repainting and maintenance improvements to the exterior of the Municipal Building. The "Town Hall" was last painted in 1983. Much of the finish has weathered and ~ riumerous items will require service work prior to painting. The extent of , . these items was unknown during the 1994 budget process. Therefore, Public Works is requesting to spend $12,000 of the budget for painting preparation. Actual painting will be proposed for the 1996 budget. MEMORANDUM DATE: July 7, 1995 TO: Town Board (Public Works Committee) FROM: Greg Sievers RE: Police Department Roof Replacement CC: Bill Linnane With the next PW Committee meeting seven weeks away staff would like to get an earlier start on this project. The 1995 budget contains $7,000 for replacing the asphalt & gravel roof of the Police Department wing of the Municipal Building. The existing roof has had numerous leaks each of the last few years and is due for replacement. Staff requests to proceed with bidding and awarding of this maintenance project while staying within the budget.