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Home My WebLink AboutPACKET Town Board 1994-08-097 BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, August 9, 1994 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three Â· (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated July 26, 1994. - 2. Bills. 3. Committee Minutes: A. Special Events, July 28, 1994. B. Public Works, July 28, 1994. C. Community Development, August 4, 1994. D. Board of Adjustment, August 3, 1994 (acknowledgement only). ACTION ITEMS: 1. Special Events Committee, July 28, 1994: A. Agreements: 1. Long's Peak Scottish Highland Festival, Inc. - Use of grounds. 2. Connie Boschen - 1994 Christmas Parade, includes $10,000 service fee plus $2,500 budget. 2. Public Works Committee, July 28, 1994: A. 1994 Water Line Project - Accept bid of $141,910 from BT Construction and Authorize Budgeted Expenditure. B. Utility Easement Vacation - Lot 1, Valley Vista Addition. C. Utility Easement Vacation - Block 1, Mountain Golf Villas Subdivision. 3. Liquor Licenses: A. Public Hearing: New Hotel & Restaurant License, Johnathan & Amy Lyreman, dba COWPOKE CAFE OF ESTES PARK. 4. Compensation System Review - Award of Contract and authorize Budget Expenditure, not-to-exceed $8,000. 5. Park Entrance Estates - Resblution of Intent to Annex. 6. November Ballot Question: A. Resolution - Draft - For Discussion Only. B. Food Tax Refund - Form Review - For Discussion Only. 7. Motion to Enter Executive Session to Discuss Personnel Issues. 1 1 1 Town Of Estes Park, Larimer county, colorado, . AlÂ¥ 26 . . 19.94 . 1 1 Minutes of a . Regulan . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . ~ â‚¬t]~ . day of . . . . ..... ., A.D., 19.9.4 July at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Present: Mayor Trustees: H. B. Dannels Robert L. Dekker, Mayor ProTem Susan L. Doylen, Stephen W. Gillette, William J. Marshall, Also Present: Gary F. Klaphake, J. Donald Pauley Town Administrator i Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Absent: Absent: Michael E. Miller, Trustee Mayor Dannels called the meeting to order at 7:30 P.M. Light and Power Director Matzke introduced John McDougall and presented two Certificates ratifying John's completion of the Apprentice Lineman Program. Training includes 7,600 hours of on the job training plus 576 hours of related instruction. Mayor Dannels and the Board commended John on being the first to complete the training program. PUBLIC INPUT. There was no public comment. CONSENT CALENDAR: 1. Town Board minutes dated July 12, 1994. 2. Bills. 3. Committee Minutes: A. Light & Power, July 14, 1994. B. Planning Commission, July 19, 1994 (acknowledgement only). It was moved and seconded (Dekker/Gillette) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Approval of Budgeted Expenditures: The Light & Power Committee recommended approval of the following: (1) Fixed Asset Module - Light & Power Director Matzke reported that this module will integrate with the general ledger and purchasing software for the mainframe computer. It was moved and seconded (Dekker/Pauley) the expenditure of $5,000 for the module, $1,360 for training/travel expenses and $1,200 for an annual support fee, for a total of $6,360.00 be approved, and it passed unanimously. (2) Minolta Microfiche Reader/Printer - This expenditure, which will be shared between the Light & Power, Water and General Funds, is for a microfiche reader/printer used for subdivision plats which are on 35 mm aperture cards. It was moved and seconded (Dekker/Marshall) the expenditure of Board of Trustees - July 26, 1994 - Page 2 $9,200, as more-fully detailed in the minutes, be approved, and it passed unanimously. 2. Special Events Permit - Lonq's Peak Scottish-Irish Festival. September 10 and 11. 1994. Stanlev Baseball Fields. Clerk O'Connor confirmed the site was posted with a public notice. It was moved and seconded (Doylen/Gillette) the Special Events Permit for Long's Peak Scottish-Irish Festival be approved, and it passed unanimously. 3. November Ballot Ouestion. Administrator Klaphake stated that the affordable housing question which was to be placed on the November ballot was extremely narrow. Following individual discussions with the Trustees, it was determined a diverse approach be taken which would be based upon a "capital improvement" strategy. In compliance with TABOR, it was concluded the Town should request authorization to use its funds in excess of TABOR limitations toward capital improvements. Administrator Klaphake reviewed trend assumptions and formula utilized to calculate projections. Based upon preliminary estimates, the Town will face a "refund mode" beginning in 1994. The Town desires to obtain voter input on the proposed land purchase for affordable housing prior to the November General Election, thus staff proposed the utilization of a "poll" to survey its citizens. Using the Larimer County Registration List, this sampling would be issued and collected by the Town Clerk's Office. Staff has been researching the elimination of local sales tax on food, and reported that Boulder has such a program. The refund program is based upon need and refunds are made to families with children, the elderly, and disabled, all of which must be must be residents of the City of Boulder. Qualifications were established, and based upon a total income level and family members, the minimum refund is $45.00 (1 i family member), and the maximum is $359.00 (8 family members). Town Attorney White reviewed a draft copy of a resolution that would implement the process of adding a ballot question to the i November General Election that would contain the capital : improvement strategy, i.e. request approval to retain available excess funds, plus approval to spend said excess funds on specified capital improvements which would be limited to a 10-year period. The resolution was prepared to include EPURA although the Supreme Court has yet to make a determination as to whether Urban Renewal Authorities are subject to TABOR (funding sources are Town/10%, EPURA/90%). The Town would join Larimer County in a "coordinated election" and Clerk o'Connor would serve as the Town's Election Official. The resolution references the "ballot question"; however, the question has not yet been prepared pending a decision by the Town Board. Whereupon, Mayor Dannels requested comments from the Trustees. Based upon the fact that ballot question approval does not include any extra property or local sales taxes, additional funds generated by visitors should be captured, Mayor ProTem Dekker extended his support, which included the food tax refund proposal. Trustee Doylen stated that the opportunity to re-invest in our community with major infrastructure improvements and capital improvements such a fire hall, etc. to keep the Town's economy strong and keep the quality of life high is now, and she supported the ballot question proposal. The poll will determine whether or not the citizenry believes the Manford site is best for affordable housing. In addition, the low-income food tax refund will help those members of the community who need assistance. Trustee Gillette commented Board of Trustees - July 26, 1994 - Page 3 that, following presentation of the proposed strategy, that he favors re-investment in lieu of bonded indebtedness, and that the "window of opportunity is nowl'. Trustee Pauley noted that a growing community does not correspond to TABOR. Trustee Marshall stated that the ballot question language should be concise and positive, citizens have two options: re-invest in i the community or take something away from it; the proposal does not raise taxes, and the food tax refund is an excellent idea. Clerk O'Connor read a letter from Trustee Miller which he prepared due to his absence: supports TABOR, the strategy outlined to him is in keeping with the spirit and intent of the amendment, categories of projects that the funds could be expended for are heavily weighted towards needs of the community v. wants, there are no provisions for incurring additional debt, and allows the Town Board an opportunity to hold open discussions on the priorities of the community-- Trustee Miller supported the proposal. Mayor Dannels commented that the Town does have the opportunity to determine "want v. need", establish priorities, and that a unanimous consensus was reached to proceed, thereby, directing staff to initiate the process. 4. Town Administrator' s Report. Administrator Klaphake previewed an Event Center Brewery bottle with an Estes Park label. The ~ historic photograph (copy) was supplied from the Museum photograph collection. Following completion of all agenda items, Mayor Dannels commented on a letter received from Polly Gunn/Chairman, Woman's Club commending Town staff for their assistance during the Annual Book Sale held in Bond Park July 13. There being no further business, Mayor Dannels adjourned the meeting at 8:24 P.M. Mayor Town Clerk BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Special Events Committee July 28, 1994 Committee: Chairman Doylen, Trustees Gillette and Marshall Attending: All Also Attending: Town Administrator Klaphake, Special Events Director Scott, Coordinator Hinze, Rooftop Rodeo Committee Vice President Gary O'Connor, Top Hands President Jo Adams, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 A.M. AGREEMENTS: Long's Peak Scottish Highland Festival, Inc. The Committee reviewed a 5-year Agreement with the Scottish Festival for use of the fairgrounds. The Agreement clearly defines responsibilities for both parties. Festival President Durward presented an Operations list for staffing needs. A renewal option for an additional five years was also included. Town Attorney White has reviewed the Agreement, and Durward will provide adequate insurance coverage. The Committee recommends approval of the Agreement as presented. 1994 Christmas Parade Agreement. The Agreement for the 1994 Christmas Parade between Connie Boschen and the Town was presented. The coordinator's service fee is $10,000, and a budget of $2,500 was included for the construction and presentation of floats and characters. The Town will be responsible for all advertising and promotion, postage/copying costs, personnel to drive floats/vehicles, supervisory personnel and facilities for parking, storage area for equipment, costumes, etc., and providing liability insurance. Coordinator Boschen will serve as an independent contractor and is responsible for Workers Compensation Insurance. The Agreement does not include the Workers Compensation language at this time; however Attorney White is reviewing it. The Committee recommends approval of the Agreement, subject to the inclusion of the Workers Compensation language. Note: Administrator Klaphake commented that a blanket insurance policy may be discussed during 1995 Budget discussions for all Town volunteers. SPECIAL EVENTS - CRITIOUE. Duck Race & Parade. The Noon Rotary Club has undertaken this event which was held May 7. Town expenses were minimal and there was no direct Town funding. The race was expanded to include a parade and entertainment in Riverside Plaza. The Club anticipates expanding the event in 1995, and they would like to see this event launch the beginning of tourist season. The Committee suggested restaurants offer "duck" on their menus on Duck Race Day. Kite Fly. This event, held May 14, is managed by the Special Events Dept., Optimists Club, School, Chamber of Commerce, Trail Gazette, EVRPD, and Skynausaur, Inc. The purpose is to promote kite flying for all age groups. Elementary School participation was down, possibly due to a change in administration who may not have been aware of the event. Prizes were donated by Skynausaur. BRADFOR/PUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee - July 28, 1994 - Page 2 Jazz Fest/Art Walk Weekend. Held May 14 & 15 and managed by the Special Events Department, Max Wagner, and the Estes Park Gallery Association. The purpose is to introduce and promote Estes Park as an active arts and music community. Activities include jazz concerts in Riverside Plaza and a tour of various art galleries throughout the community. Sponsors play a significant role on this event. - - -- Courage Classic. Sponsored by the Children' s Hospital/Denver, this event was held June 11 & 12. High School facilities are utilized for housing as well as area accommodations. The sponsor also provides all food. Coordination is provided by Special Events, Chamber, Police Dept., and High School. Staff has received a request to conduct this race in 1995. Wool Market. Held June 9-12 and managed by the Special Events Dept. and Wool Market Committee. The purpose is to provide an education and entertaining event for those interested in fiber and fiber animals. Workshops, animal shows, spinning contests, spinning and weaving demonstrations, fashion show, fleece contests, skein contest and children's hands-on tent are featured. All 1994 goals were met (increase exhibitors and animals, involvement of each exhibitor, doubled workshop attendance, implemented new volunteer program to ensure a prolonged relationship with the Wool Market, and continued the distinguished quality of the vent), and Estes Park's event is now one of the top three such markets in the nation. Discussions are underway with the Museum to possibly include a Fiber Art Show, and the high school will be utilized to assist over-crowding at the Conference Center. Scandinavian Festival. Managed by the Scandinavian Club of Estes Park, this event was held June 24 & 25. The purpose is to continue and strengthen the traditions and heritage of the scandinavian people. A May Pole was raised and traditional dances were held in Bond Park. A Bonfire and dancing were held at the Marina. Rooftop Rodeo. Sponsored by the Special Events Dept. and the Rooftop Rodeo Committee. This was the 68th year for the Rodeo which was held July 9-16. Revenues and expenses have not yet been finalized. Director Scott reported that this year's Rodeo Committee was exceptional. Upon compilation of the demographic data, it will be furnished to Advertising Manager Marsh. Horse Shows. The Quarter Horse, Miniature Horse and Arabian Horse Shows were reviewed. In general, the growth potential for these show is limited without an indoor facility. Downtown Parks. To date, 18 performances have been held at Riverside Plaza, and 5 at Bond Park. Discussion followed on the necessities for each event, which are diverse. Necessities are generally weather-related, and perhaps sta f f should investigate the rental/purchase of high-quality tents. Administrator Klaphake reported that pursuant to TABOR, and the estimated 44% growth factor, funding must be shifted toward significant events. In 1993, the Special Events Committee established an Event Priority List to assist in budgeting efforts. The priority list established an on-going process and attempts will be made to retain these significant events and keep them from becoming mediocre. The financial rewards for all volunteer hours was also noted, and BRADFORIPUILISHING.0 RECORD OF PROCEEDINGS Special Events Committee - July 28, 1994 - Page 3 the Committee expressed their appreciation for these tangible efforts. ESTES PARK ROOFTOP RODEO COMMITTEE - REPORT. Vice President O'Connor reported that the Rodeo Committee was very pleased with the new stock contractor, Powder River Rodeo Productions. Contestants were up by approximately 50%, attendance up 20%*, and the Committee believes the new stock contractor was a positive move for the future. Funding of approximately $35-40,000 is needed to attract peak entertainers. The Rooftop Committee is committed to this event and they are investigating creative ideas for the concert (grants) and other associated western heritage features. President o'Connor expressed the committeels appreciation to the Town for their support. Top Hands, Inc.. President Adams reported that attendance for the Cowboy Poets Night was slightly less than 1993; however, the potential for growth is evident with certain refinements. Jay Grooters acted as the MC for Poets Night. Top Hands donated approximately $4,000 to the Rodeo this year; a costumed cowboy was used to distribute Rodeo pamphlets and promote events; placemats were placed in restaurants; and $100 was given to each overall contestant winner. Top Hands joined the Duck Race this year and raised an additional $700. Many Rooftop Rodeo Committee members have joined this separate organization that was formed to enhance, support, and promote western heritage. REPORTS. Director Scott reported that he and Public Works Director Speedlin are investigating a new compost operation (preparation and sale). Revenues and expenses are being reviewed and further discussion will take place during 1995 Budget meetings. There being no further business, Chairman Doylen adjourned the meeting at 8:57 A.M. - t l 2.9'u_, lf; O--tAa,0 Vickie O'Connor, CMC, Town Clerk BRAOMROPILISHING COÂ· RECORD OF PROCEEDINGS Public Works Committee July 28, 1994 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Trustee Marshall, Town Administrator Klaphake, Public Works Director Linnane, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 9:30 A.M. UTILITY EASEMENT VACATION REOUEST FOR LOT 1. VALLEY VISTA ADDITION. Several years ago, the Town installed a water line in Moccasin Circle Dr. (borders this site on the north) and abandoned a 2" water line that extends east and west across this lot. The utility easement was required to be vacated when the Planning Commission and Town Board conditionaIly approved the Development Plan for this site. The Water Dept. no longer needs the easement; however, staff expects the Developer to circulate a routing slip for approval by all affected utility agencies. The Committee recommends approval of the request contingent upon the owner paying Town Attorney fees (preparation of an ordinance) and approval by affected utility agencies. EASEMENT VACATION. BLOCK 1. MOUNTAIN GOLF VILLAS SUBDIVISION. Following approval of a development plan for multi-family units, ownership changed, and new floor plans for the golf course units were lengthened by 2'. The engineering firm was unaware of these changes, and thus Units 1 and 2 were partially located on an existing easement. Therefore, the owner is requesting the Town vacate the north 2' of the easterly 35' of the easement. There are no utilities within the easement at this time and the existing bicycle path falls within the southerly 10' of the easement. The Developer must also circulate a routing slip for any affected utility agencies for this request. As the integrity of the easement remains intact, the Committee recommends the request be approved contingent upon the owner paying Town Attorney fees (preparation of an ordinance) and approval by affected utility agencies. STANLEY HISTORIC DISTRICT - REOUEST APPROVAL OF STREET NAME. Administrator Klaphake reported that EPURA requested names be submitted for the official name of the Stanley Historic District roadway, and that "Steamer Parkway" is being recommended. Discussion followed, with the Committee recommending said roadway be officially named Steamer Parkway. NEIGHBORHOOD MAIL DELIVERY. PHASE II - REOUEST AUTHORIZATION TO BID AND AWARD CONTRACT. The 1994 Budget includes $23,000 for the construction and maintenance of cluster boxes for Phase II (continues to the south, along the Highway 7 corridor). This amount matches Phase I. Following discussion with postal personnel, eight sites were selected. Public comments have been requested and received. Phase I has been completed and 380 of the 700 units have been utilized. Due to time-schedule constraints, staff requested authorization to bid and award the contract if the bids do not exceed the budget. The comittee recommends staff be authorized to bid the project, BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Public Works Committee - July 28, 1994 - Page 2 submitting the bids directly to the Town Board for approval. 1994 WATER LINE PROJECT - REOUEST AUTHORIZATION TO AWARD CONTRACT. Three bids were received for the 1994 Water Line Projects, as follows: BT Construction ............................ $141,910 Kitchen & Company ....... 158,305 U. S. Contractors, Inc. ..... ............... 234,571 BT constructed large water line projects for the Town in 1988, '91 and '93, and they have an excellent record. The budget is $142,000 and contingencies for potential change orders could be financed from an equipment item for a water plant that will not be purchased due to a recent change in the water treatment process. Staff will closely monitor the project, particularly concerning any change orders. Standard procedure requires committee approval for any change order. The Committee recommends accepting the low bid in the amount of $141,910 submitted by BT Construction and that any change orders be funded from the equipment line item as described above. REPORTS. The Committee reviewed the Customer Service Response and Water Reports for June. Water plant production has increased 17% over the same period in 1993. Staff, including Town Attorney White, have been working on the Water Augmentation Plan and the report and legal plea will be submitted to the Water Court by August 1. Staff anticipates that the Plan, which serves as the Town's Water Use Plan (describes the quantity of water taken out and returned to the river), will be submitted to the Court and that the Water Court Judge will, hopefully, reach a favorable decision concerning the Plan by March, 1995. The Committee will receive updates as additional information is received. In an effort to assist Estes Park residents in water conservation, the Department is providing free water conservation plumbing fixture kits. The kit contains a low use shower head which limits water usage to 2.5 gallons/minute, 2 low use sink aerators which limit water usage to 2 gallons/minute, and a toilet dye tablet packet to check for leaks. One kit will be allowed per family and motels may have kits equal to the number of their units. The Department will maintain an accounting system on all kits requested for statistical information. CDOT has held public meetings for the Highway 7 and 36 Projects. The Project should be bid in October/November 1995, with construction to begin the end of 1995 and completion Spring/Summer 1996. The Town's 1995 Budget will include funding for the proposed Highway 7/Manford Avenue Intersection right-of-way acquisition and possible driveway relocation for Estes Park Lumber. Staff has spent numerous hours obtaining permits for the Lake Estes Hike/Bike Trail, and anticipates going to bid the end of September, 1994. Construction will begin as soon as possible following the award of the contract. It is possible that the funding will be encumbered in 1994 for construction in 1995. EPURA Executive Director Anderson briefed the Committee on the Riverwalk Project, Phase III which is located in the area from the Nagl Walkway bridge to the east side of the park Theater Mall. The Project involves approximately 150' of Fall River and EPURA has BRADFOROPUBLISHING.0. RECORD OF PROCEEDINGS Public Works Committee - July 28, 1994 - Page 3 received easements for the area of construction. . The river wall on the north and south banks of the Fall River will be stacked sandstone and the walkways will be structurally supported due to the limited space in which to work. A public bridge will be constructed adjacent to the Park Theater Mall to the complete the circulation pattern. The south side of the river will have a platform area to provide views of the north side and the river. The Nagl bridge will have a new railing installed to match the existing bridges in the Plaza. Construction is anticipated to begin in late September and work in the river completed in November. The walkway work will begin as the river wall is completed. The Project will be completed in May, 1995. Parking spaces will be realigned to gain two additional handicapped spaces per ADA guidelines; however, the total number of available spaces remains the same. There being no further business, Chairman Gillette adjourned the meeting at 10:40 A.M. 0 1 ticki, 42 di-H-out,U Vickie O'Connor, CMC, Town Clerk ' GRADFORD PUBLISHING Co. RECORD OF PROCEEDINGS Community Development Committee August 4, 1994 Committee: Chairman Doylen, Trustees Dekker and Pauley Attending: Chairman Doylen, Trustee Dekker Also Attending: Ass't. Administrator Widmer, community Development Director Stamey, Sales & Marketing Director Pickering, Advertising Manager Marsh, Museum Curator Carr, Clerk O'Connor Absent: Trustee Pauley Chairman Doylen called the meeting to order at 8:03 A.M. CONFERENCE CENTER REPORT The Mid-Year (January/June) Comparison Use Report was presented; total figures are as follows: 1993 1994 Room Nights 5,738 6,923 No. of Conf. Attendees 7,854 7,950 Non-Profit Users 4,963 5,029 Day Meeting Users 2,603 2,722 The Use Report is the tool utilized by Director Pickering to ascertain how established goals are being achieved. Statistics indicate that 'April reached the highest number of room nights in three years operation. The Center received its first major conference cancellation in June when Outcome Based Education (OBE) deleted their conference with approximately 600 attendees. The cancellation was due to lack of OBE funding. Non-Profit figures are for local users and these groups have a special fee structure assigned to them--they do not generate revenue for the Center; however, they are encouraged to utilize the facilities. The Center continues to exhibit a 20% increase in room nights. Specific statistics for the months of May and June 1994 were also reviewed. Director Pickering was accepted for enrollment in the International Association of Auditorium Managers Facility Management School and recently attended his first year of the 2-year program. The Association includes a membership of over 2,000 members all of which are managers of publicly owned centers. Subject material was reviewed, and in summary, staff found: public relations with the community is critical to the success of this type of center and staff will increase efforts in this area; managers must not lose sight of the primary focus which is to book room nights; Estes Park's relationship with its concessionaire (Holiday Inn) is of the foremost in the country; staff will share information regarding Housekeeping/Maintenance with the concessionaire. Director Pickering was notified he "passed the test" and was invited to return in 1995. The Committee suggested staff share the information concerning Box Office Management with the Special Events Department. The Conference Center Newsletter, Estes Park Agenda, Spring 1994 issue, was presented. The newsletter was established when conference center operations began, and it is mailed to approximately 1,000 meeting planners. This issue contains numerous photographs which staff has determined entices interest. Topics include: the Town's weather temperatures; shuttle service direct to D.I.A., highlighted the Riverwalk and events, and featured area wildlife. In addition, an article reported on the purchase by BRADFORDPUeLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - August 4, 1994 - Page 2 Estes Park Rent-All of a 3,200 sq. ft. tent which is now available for outside activities. This direct mail campaign is very powerful and, as a result of the mailing, inquiries/bookings are occurring for 1995/96. The newsletter is produced in the Spring and Fall. Director Pickering read a letter from the Larimer County Commissioners who highly commended the Town, facility,-service, particularly Bill Thomas, for the service provided during the Colorado Counties Conference held in June. 1994 ADVERTISING REPORT. As of the end of June, 57,774 Visitors Guides were mailed, and 38,640 telephone calls were answered. Guides mailed are 7% over 1993 and calls are up 31% over 1993. Manager Marsh alerted the Committee that, with the impact of the telephone calls, this budget line item may be over-expended by approximately $12,000 by the end of the year; if so, the "off-year" advertising program could be adjusted to meet the deficit. Reader surveys were reviewed: Friendly Exchange Vacation: Quarterly circulation of 5,700,000 selected Estes Park as the third favorite weekend destination; the Rockies were selected as the second most favorite area for Trails. USA Weekend: In the May 27 issue, Estes Park was selected as "Also Recommended" in the Great Weekends in the Great Outdoors Category. Circulation of 17.6 million. Rocky Mountain News: Reader's Choice, June 12 edition, Estes Park and RMNP were selected as the Best Day Trip, RMNP Best Place to Watch Wildlife, and Estes Park was a finalist in the Best Mountain Town. During the first quarter of 1994, three different versions of the "Open All Year" ads ran in the Denver Post and Rocky Mountain News: the first ran twice the middle of January, the second ran twice in late February, and a third ran twice in March. Visitation in RMNP was up each of the months the ad ran, which reflects in a gain of 18.4% over the same period in 1993. The Town's sales tax revenues were also up each of these months for a first quarter gain of 15.2%. The Committee reviewed a graph indicating the improvement in economic value of those visiting Estes Park as a result of responding to magazine advertising. Estes Park's largest market segment has shifted from the $30-49,000 household income category to the $50-99,000 household income category. The Committee viewed the 15-minute version of the new Estes Park Video which was produced in conjunction with RAO Corporation, Chamber, Accommodations Association, and Board of Realtors. The Advertising Policy Committee was charged with the responsibility of the sleeve design. The video was produced by Nick Molle'. The Town's financial support portion was provided from PRPA Economic Development funds. The Town received 200 copies, 185 of which were mailed to AAA Travel Agents. The remaining 15 will be utilized primarily by Director Pickering and Coordinator Thomas. A 40- minute version can be viewed on Channel 8 and it is available at various locations for purchase. Staff reported that without private participation in this project, a video would cost approximately $45,000. Due to time constraints, information on the Town offering BRADFORIPUBLISHING.0 RECORD OF PROCEEDINGS Community Development Committee - August 4, 1994 - Page 3 advertising response via a modem will be presented during the September meeting. ADVERTISING STUDY - FINAL REPORT. At the December 2, 1993 Community Development Committee meeting, Trustee Doylen was appointed to examine the Town's Advertising Program expenditures and report her findings. This action was taken following the failure of the Tourism Tax measure on the November 1993 election, and subsequent uncertainty over funding for statewide tourism advertising. The Final Report was presented and reviewed: an evaluation team consisting of Trustee Doylen and Assistant Administrator Widmer began an assessment by conducting interviews with several Town and Chamber staff members. Research was conducted using published and industry sources; advertising invoices were examined; a tour of the Chamber operations was conducted for the team, plus Mayor ProTem Dekker. The team found the Town's Advertising Program to be well managed and efficiently operated. Options for managing the advertising and marketing activities were reviewed, with the primary recommendations as follows: 1. The community's marketing efforts should be guided by strategic planning. 2. The Town should facilitate the creation and financing mechanism for the evolution of the Chamber of Commerce and Accommodations Association into a new organization, the Estes Park Chamber Resort Association (EPCRA), which would become the marketing agent for the community. The team also provided the following suggestions: l. EPCRA should include a Central Reservations System. 2. Additional emphasis should be placed on the travel writer support portion of the Advertising Budget, with a goal of recruiting and cultivating additional travel writers and an increased amount of publicity for the community. 3. EPCRA's advertising program should serve as a resource and library of advertising techniques for the community, and as a collector of the efforts of others, both paid and unpaid; i.e., travel writers, video spots, and other media. Workshops should be held semi-annually to explain the marketing themes and to share ideas and network with others advertising the community. EPCRA's program would be the corporate identity that other programs could use as a foundation for their own advertising. 4. The Special Events Department should develop a strategic plan in accordance with the community's marketing strategic plan. 5. EPCRA should pursue relationships with various corporate partners, including packaging special promotions with car rental agencies or credit card companies. 6. The value of the community marketing effort should be continuously communicated through programs at service clubs, press releases, and other means. The community must be made aware that the marketing program is a key element of the continuing fiscal integrity of our BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee - August 4, 1994 - Page 4 community, by producing increasing amounts of sales tax revenue, resulting in low property taxes and high levels of public services. The team is hopeful the financing mechanism will be instituted in the future, and encouraged the formation of EPCRA based upon the amount of benefit to the community. - Team members expressed their appreciation to all personnel for their assistance and input. The Committee acknowledged receipt of the Final Report. MUSEUM REPORT. Monthly statistics for May and June were presented. Exhibits. Planning has begun on a Charles Eagle Plume Native American Exhibit for the Summer and Fall of 1995. "Round Trip Ticket" an encore exhibition of model trains from the Estes Valley Model Railroaders opens November 25. Staffing. Bridget Carlin, a recent graduate of George Washington University/Washington, DC, has been hired part-time for the remainder of the year to assist with collections care, process memberships, and clerical duties. Curator Carr attended a Rocky Mountain Nature Association Seminar on local history July 29-31; the Association waived the fee. Director Kilsdonk will be attending a program for Managers in State and Local Government August 4-13 in Vail. Director Kilsdonk received a $500 Gates Foundation scholarship to attend the course which is presented by the University of Colorado at Denver. Programs/Outreach. Approximately 70 people attended "Those Castles of Wood" presented by Hank Pedersen. The Riverside Ballroom Dance held July 23 raised approximately $3,000 for the Museum. This Friends fundraiser collected almost a third more than the 1993 event. Angela Brayham will present "Edward S. Curtis and the Popularization of Photographic Images of the Native American People" August 18 at 7:30 P.M. in Room 203. The Friends are sponsoring a Volunteer Recognition Tour and Lunch at the H-G Ranch. The Museum's new rack card and summer newsletter were produced with the assistance of the Cultural Arts Councills computer and software. Grounds. The Museum pathway has been paved and the traffic flow has been changed to exit via the rear door. Award. The Estes Park 75th Anniversary Committee will be awarded a Certificate of Commendation by the American Association for State and Local History at their annual meeting in Omaha September 29-31. The award is for superior work with the context of available means and superior standards. REPORTS. Director Stamey presented the newly-revised Community Profile. As in the past, this project is accomplished with the cooperative efforts of the Chamber and Board of Realtors. There being no further business, Chairman Doylen adjourned the meeting at 9:28 A.M. /\J~T ; ke 4.te- 4, Â· 7 6 LA KA / Vickie O'Connor, CMC, Town Clerk BRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Board of Adjustment August 3, 1994 Board: Chairman Doylen, Members Dekker, Gillette, Newsom, and Sager Attending: Chairman Doylen, Members Dekker, Newsom, and Sager Also Attending: Building Official Allman, Deputy Clerk Kuehl Absent: Member Gillette Chairman Doylen called the meeting to order at 8:02 a.m. APPROVAL OF MINUTES Minutes of the May 2, 1994 meeting were approved as submitted. LITTLE PROSPECT MOUNTAIN ADDITION. LOT 1. 156 STANLEY CIRCLE DRIVE. JOHN AND DORIS GIBBS/APPLICANT - REOUEST FOR SETBACK VARIANCE Building Official Allman stated the Applicant is requesting a variance from the required 15 foot setback, Section 17.20.040-B-1, to 12 feet on the west street line at 156 Stanley Circle Drive, R-S Zone. The proposed location will save two large trees and prevent damage to a rock outcrop. The setback on the existing structure is non-conforming. No comments were received from neighbors. Staff recommends approval of the request. Member Sager stated that on October 19th, Applicant applied for a lot line change with the subsequent lot number becoming 28a. The drawing distributed to the Board refers to the location as Lot 1. Applicant Gibbs stated that the proposed addition is 12 feet from the property line and 33 feet from the asphalt pavement with a healthy growth of pine trees and bushes between the road and - proposed structure providing a visual barrier. It was moved and seconded (Newsom-Dekker) the setback variance request from 15 feet to 12 feet be approved, with confirmation of the lot name change to Lot 28a prior to issuance of the building permit, and it passed unanimously. There being no further business, Chairman Doylen adjourned the meeting at 8:15 a.m. Tina Kuehl, Deputy Town Clerk BRAOFOROPUBLISHING CO RECORD OF PROCEEDINGS Special Events Committee July 28, 1994 Committee: Chairman Doylen, Trustees Gillette and Marshall Attending: All Also Attending: Town Administrator Klaphake, Special Events Director Scott, Coordinator Hinze, Rooftop Rodeo Committee Vice President Gary O'Connor, Top Hands President Jo Adams, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 A.M. AGREEMENTS: 1.4.1. reviewed a 5-year Agreement with the Scottish Festival for use Long's Peak Scottish Highland Festival, Inc. The Committee of the fairgrounds. The Agreement clearly defines responsibilities for both parties. Festival President Durward presented an Operations list for staffing needs. A renewal option for an additional five years was also included. Town Attorney White has reviewed the Agreement, and Durward will provide adequate insurance coverage. The Committee recommends approval of the Agreement as presented. 94 Christmas Parade Agreement. The Agreement for the 994 Ch 'stmas Parade between Connie Boschen and the To was pre nted. The coordinator's service fee is $10,00 , and a budge of $2,500 was included for the constr ion and presen tion of floats and characters. The T n will be responsi e for all advertising and promotion, p age/copying costs, p sonnel to drive floats/vehicle , supervisory personnel d facilities for parking, s rage area for equipment, co umes, etc., and providing li ility insurance. Coordinator Bo hen will serve as an in endent contractor and is responsi for Workers Compens ion Insurance. The Agreement does no 'nclude the Workers ompensation language at this time; howe Attorney Whit is reviewing it. The Committee recommends roval of the greement, subj ect to the inclusion of the Worke Compensa on language. Note: Administrator Klaphake mme ed that a blanket insurance policy may be discussed during 19 udget discussions for all Town volunteers. SPECIAL EVENTS - CRITIOUE. Duck Race & Parade. Th Noon Rotar Club has undertaken this event which was held ay 7. Town e nses were minimal and there was no direct own funding. Th race was expanded to include a parade a entertainment in verside Plaza. The Club anticipates panding the event in 1 5, and they would like to see this vent launch the beginning tourist season. The Committee uggested restaurants offer uck" on their menus on Duck ace Day. Kite Fly. is event, held May 14, is managed by e Special Events De ., Optimists Club, School, Chamber of ommerce, Trail Ga tte, EVRPD, and Skynausaur, Inc. The purpo is to promot ite flying for all age groups. Elementary hool parti pation was down, possibly due to a change in admi stration who may not have been aware of the eve Pr' es were donated by Skynausaur. AGREEMENT THIS AGREEMENT, made and entered into this of , 19 , by and between the TOWN OF ESTES PARK, a Colorado Municipal Corporation, hereinafter referred to as "Town" and LONG'S PEAK SCOTTISH HIGHLAND FESTIVAL, INC., hereinafter referred to as "Festival." WITNESSETH: WHEREAS, the Festival desires to hold its Scottish-Irish Highland Festival at the Estes Park Fairgrounds at Stanley Park (hereinafter referred to as "Fairgrounds':) , Estes Park, Colorado and to make contractual agreements for the use of the facilities at the Fairgrounds and services to be furnished by the Town in connection with the use of said facilities. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The term of this Agreement shall be for a period of six (6) years on the following dates: September 8 - 11, 1994 7 - 10, 1995 12 - 15, 1996 11 - 14, 1997 10 - 13, 1998 " 9 - 12, 1999 Upon mutual agreement of both parties, this Agreement may be renewed for one additional period covering five annual festivals, commencing in the year 2000 under the same terms and conditions as herein contained. 2. The Town agrees to furnish at no-charge to the Festival, the use of the grandstand and Arena A on said dates. 3. The Town agrees to furnish at no-charge to the Festival, the use of Barn V for animal storage. The Town will not furnish any feed or straw for any of the animals nor cleaning of the stalls. 4. The Town agrees to furnish, at no-charge to the Festival, all available RV hookup sites with water and electric facilities. The Town will not furnish any cleaning of the facilities. All vehicles with self-contained sewage storage units must be dumped at the sanitation dump station located within the Fairgrounds. Each vehicle using said dump station shall be assessed the standard fee for each use of the sanitation facility. 5. The Town agrees to furnish to the Festival all available automobile parking in the Fairgrounds. The Town will not furnish any cleaning of the parking or pasture areas. 6. The Town assumes no responsibility or liability for injury, sickness or death of any person or animal, nor for the loss, damage or destruction of personal property of any person, while on the Town's property in accordance with the provisions of this agreement. The Festival agrees to hold the Town harmless for any liability or expenses from any third party claims for losses, damages, or injuries including attorney fees and costs, which are caused or alleged to be caused directly or indirectly, by the Festival, its employees, invitees, agents, animals or equipment. 7. The Town shall-provide, at no-charge to the Festival, the grandstands and Arena A, utilities, public address system, microphone, amplifiers and lighting for all night performances. Festival shall turn-off arena lighting within one half- hour after each night performance. The Town shall not be responsible or be required to provide any spotlights for the Festival. The Town agrees to staff the arena to the best of its ability until 10:00 P.M. 8. The Town shall not furnish parking attendants, security, ticket sellers or takers, to or for the benefit of the Festival. 9. The Town shall have at least one representative on the Fairgrounds during the time the Festival is using said Fairgrounds as herein provided. 10. The Town agrees to store various Festival equipment. The Town may use this equipment to their advantage during the year except for the dates described above. 11. The Festival shall provide comprehensive general liability insurance with minimum policy limits of One Million and 00/100 Dollars ($1,000,000) for each occurrence and One Million and 00/100 Dollars ($1,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual employee's acts), contractual and independent contractors. The Town shall be named as additional insured on this policy. Festival shall furnish certificates evidencing the above insurance requirements including the addition of the Town as additional insured on the general comprehensive liability policy, at least thirty (30) days prior to the beginning of each year's event. The parties to this agreement understand and agree that the Town is relying on, and does not waive, by any provisions of this Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000.00 per occurrence) or any other 2 rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101 et. seq., C.R.S., as from time to time amended or otherwise available to the Town or any of its officers, agents or employees. 12. Festival acknowledges that the Estes Park Lion' s Club has an exclusive for the sale of food, beverage, and tobacco products for the Grandstand Area and for the blacktop in front of the Grandstand Area during the time of the Scottish-Irish Highland Festival. 13. All dogs and other small animals that are on the Town's property must be on a leash and under the control of the owner or custodian of said animals. The provisions of Chapter 7.12 of the Estes Park Municipal Code will apply to all dogs on the Town's property. 14. The parties agree that during the time pertaining to this agreement, persons not affiliated with the Festival shall not be permitted to utilize the stalls or barn area assigned to the Festival except as herein provided. 15. The Town's representative shall be Bob Scott, Special Events Director. The Festival's representative shall be James A. Durward. 16. This agreement represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 17. This agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. 18. All of the Festival's participants, guests and employees shall comply with the ordinances, rules and regulations of the Town of Estes Park. IN WITNESS WHEREOF, the parties hereto have subscribed their names the day and year first above written. TOWN OF ESTES PARK By: Mayor 3 ATTEST: Town Clerk LONG'S PEAK SCOTTISH FESTIVAL, INC. C~ hmes A. Durward, President U . 4 r BRADFOAOPUaLISHINGCO RECORD OF PROCEEDINGS Special Events Committee July 28, 1994 Committee: Chairman Doylen, Trustees Gillette and Marshall Attending: All Also Attending: Town Administrator Klaphake, Special Events Director Scott, Coordinator Hinze, Rooftop Rodeo Committee Vice President Gary O'Connor, Top Hands President Jo Adams, Clerk O'Connor Absent: None chairman Doylen called the meeting to order at 8:00 A.M. AGREEMENTS: LemCs Peak Scottish Highland Festival, Inc. The _ggam,b*tr& reviehAL5-year Agreement with the Scottish,.Zeâ€¢â€¢E-f,al for use of the ~Th,g;Quads. The Agreamefre0- clearly defines responsibilities for~bekh.partjae:00-FAtival President Durward presented an operation_m.29'6Uar sta ffing needs. A renewal option for an addlk.iÂ·â‚¬Ehl five y~PD-,as also included. Town Attorney whir.elris reviewed the AgreeEZhâ€¢,~nd Durward will provide,hel~uate insurance coverage. The CommiC....grmmends apprl of the Agreement as presented. --0 L A.6 Christmas Parade between Connie Boschen and the Town was 1994 Christmas Parade Agreement. The Agreement for the 1994 presented. The coordinator's service fee is $10,000, and a budget of $2,500 was included for the construction and presentation of floats and characters. The Town will be responsible for all advertising and promotion, postage/copying costs, personnel to drive floats/vehicles, supervisory personnel and facilities for parking, storage area for equipment, costumes, etc., and providing liability insurance. Coordinator Boschen will serve as an independent contractor and is responsible for Workers Compensation Insurance. The Agreement does not include the Workers Compensation language at this time; however Attorney White is reviewing it. The Committee recommends approval of the Agreement, subject to the inclusion of the Workers Compensation language. Note: Administrator Klaphake commented that a blanket insurance policy may be discussed during 1995 Budget discussions for all Town volunteers. IAL EVENTS - CRITIOUE. Du ace & Parade. The Noon Rotary Club has underta lS event ch was held May 7. Town expenses were ' mal and there was direct Town funding. The race expanded to include a pa de and entertainment in R side Plaza. The Club anticipate expanding the event 1995, and they would like to see this e t launch the b nning of tourist season. The Committee sugge rest nts offer "duck" on their menus on Duck Race Day. Kite Fly. This event eld Ma is managed by the Special Events Dept., Opt' sts Club, Sch Chamber of Commerce, Trail Gazette, D, and Skynausaur, The purpose is to promote kit ying for all age groups. ementary School particip on was down, possibly due to change in admin' ation who may not have been aware of e event. Pri were donated by Skynausaur. LETTER OF UNDERSTANDING The following shall serve as the understanding between the Town of Estes Park, hereafter referred to as "Town", and Connie Boschen d/b/a Connie's Cartoons, hereafter referred to as. "Coordinator", regarding coordination of the 1994 Christmas Parade, hereafter referred to as "the Parade" or "the Event" . 1. The Town will pay $10,000 to Coordinator in return for services as Christmas Parade Coordinator for 1994. 2. It is understood that the services to be rendered by Coordinator include coordinating the efforts of the various entitles and individuals; administering the contracting for services, equipment and personnel; submitting invoices for same; planning the general character and presentation of the Parade; directing the general character and presentation of the Parade; directing its formation; and causing it to be presented at the appointed time. The appointed time is agreed to be approximately dusk on the evening of Friday, November 25, 1994. Coordinator shall not be responsible for acts of God and conditions'beyond the control of Coordinator, which may delay, postpone or cause cancellation of the Parade. 3. Town agrees that Coordinator shall have option to coordinate Christmas Parades, or such similar activities and celebrations as may replace the Christmas Parade, in 1995 and 1996, subject to the Town and Coordinator agreeing on the terms and conditions of the coordination of those events. 4. It is understood that the proposed budget to be submitted by the Coordinator on or about August 18, 1994, will be tentative in nature, and that amounts associated with. specific line items may be substantially adjusted. However, the Coordinator will not contract for rentals, materials, or services in amounts totalling more than $2,500, without the express written authorization of Town. The $2,500 is in addition to and separate from the above- referenced $10,000 for service. 5. It is understood and agreed that the $2,500 budget is essentially for items associated with mounting of the Parade. This includes such items as lights, generators, sound systems, stages, decorations, sanitary equipment, decorations for street and stages, and rental of costumes and props. It is understood and agreed the $2,500 is insufficient to provide for the construction and presentation of floats and characters associated with the Parade. Coordinator will attempt.to obtain "sponsorships" of floats, characters and combinations thereof, by soliciting funds from merchants, lodging establishments, and other business people and organizations. Funds raised by Coordinator in the form of sponsorships shall first be used to create and construct sponsored floats and/or characters; and secondly to compensate Coordinator for creative services, obtaining of materials, and for labor involved in the construction of the sponsored floats and/or characters. Any and all agreements -bEâ‚¬we@n the Coordinator and sponsor shall be solely by those parties and should not in any manner involved the Town. 6. It is understood and agreed that the size, extent and character of the Parade is contingent upon and subject to the level of success Coordinator may or may not achieve in obtaining sponsorships, and no warranties or guarantees are made or implied by Coordinator regarding the level of success that coordinator may eventually achieve in attempting to obtain such sponsorships. Coordinator agrees to use best efforts to obtain sponsorships and thereby to maximize the size and extent of the Parade. Town agrees to use best efforts to assist Coordinator. 7. It is understood and agreed that Coordinator shall own the salvageable portions of the floats and characters, whether in whole or in part, as well as the creative design of the floats and characters, and sponsorship rights to any floats or characters shall be limited to this year's Parade. However, to the greatest extent possible and financially feasible, sponsors shall have the option of sponsoring the same floats and characters in successive years at costs similar to 1994 and/or adjusted at levels consistent with cost of living indexes. 8. It is understood and agreed by the parties hereto that the Coordinator is an independent contractor. This letter of understanding shall not be construed as establishing the relationship of employer/employee, joint-venture, partnership, or any other like legal entity, with regard to the relationship between the Town and Coordinator. 9. It is understood and agreed that the Town shall be responsible for obtaining liability insurance of the parade. Said insurance shall be through the Town's current insurance arrangements with CIRSA. As an independent contractor, Coordinator shall be responsible for providing statutory worker's compensation insurance coverage for all employees of Coordinator involved in Coordinator's duties and responsibilities pursuant to the terms of this Letter of Understanding. 10. It is understood and agreed that the Town shall also be responsible for the following: a. All advertising and promotion as previously planned in the 1994 Town approved budget; b. Postage and copying costs of Coordinator relating to coordinating the event; c. Personnel to drive floats and other vehicles associated with the Parade or its presentation; and construction and transportation of stages, stands, and/or related structures; d. Supervisory personnel and facilities for parking; e. A convenient storage area for equipment, costumes, characters and other materials related to the event. As an indication of agreement and understanding of the above, the Parties have signed as follows: AGREED TO THIS DATE TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk Connie Boschen Connie's Cartoons Â£/VOLO~ 1 Connie-L.__-_- 8./.FOROPUILISHING.0 RECORD OF PROCEEDINGS Public Works Committee - July 28, 1994 - Page 2 submitting the bids directly to the Town Board for approval. J..A. 1994 WATER LINE PROJECT - REOUEST AUTHORIZATION TO AWARD CONTRACT. Three bids were received for the 1994 Water Line Projects, as follows: BT Construction .... ........................ $141,910 Kitchen & Company .. 158,305 U. S. Contractors, Inc. .................... 234,571 BT constructed large water line projects for the Town in 1988, '91 and '93, and they have an excellent record. The budget is $142,000 and contingencies for potential change orders could be financed from an equipment item for a water plant that will not be purchased due to a recent change in the water treatment process. Staff will closely monitor the project, particularly concerning any change orders. Standard procedure requires Committee approval for any change order. The Committee recommends accepting the low bid in the amount of $141,910 submitted by BT Construction and that any change orders be funded from the equipment line item as described above. EPORTS. Th Committee reviewed the Customer Service Response and Water Repo s for June. Water plant production has increased 17% ove the sa period in 1993. Staff, in uding Town Attorney White, have been working the Water Augm tation Plan and the report and legal plea 11 be submitted to he Water Court by August 1. Staff antici es that the Plan, whi serves as the Town's Water Use Plan (de ribes the quantity of wa r taken out and returned to the riv ), will be submitted to th Court and that the Water Cour Judge will, hopefully, reach a avorable decision concerning t Plan by March, 1995. The Committee ill receive updates as addi onal information is received. In an effort to assist E es Park residents n water conservation, the Department is provi ng free wate conservation plumbing fixture kits. The kit cont 'ns a low us shower head which limits water usage to 2.5 gallons/m ute, 2 w use sink aerators which limit water usage to 2 gallo /min e, and a toilet dye tablet packet to check for leaks. One ill be allowed per family and motels may have kits equal to e number of their units. The Department will maintain an acc t g system on all kits requested for statistical information. CDOT has held public meet gs for the ighway 7 and 36 Projects. The Project should b bid in Octo er/November 1995, with construction to begin end of 1995 and ompletion Spring/Summer 1996. The Town's 199 udget will include nding for the proposed Highway 7/Manford A ue Intersection right- -way acquisition and possible driveway elocation for Estes Park er. Staff has spen umerous hours obtaining permits r the Lake Estes Hike/Bike Tr , and anticipates going to bid the e of September, 1994. Cons uction will begin as soon as possible ollowing the award of e contract. It is possible that the fun 'ng will be encumber in 1994 for construction in 1995. EP ecutive Director Anderson briefed the Committee n the Riv alk Project, Phase III which is located in the area fr the N Walkway bridge to the east side of the Park Theater Mall. The oject involves approximately 150' of Fall River and EPURA s f . S .. B~ADFOROPUeLISHINGCO. RECORD OF PROCEEDINGS Public Works Committee July 28, 1994 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Trustee Marshall, Town Administrator Klaphake, . Public Works Director Linnane, Clerk O'Connor Absent: None --- Chairman Gillette called-the-meeting to order at 9:30-A.M. 41.8. UTILITY EASEMENT VACATION REOUEST FOR LOT 1. VALLEY VISTA ADDITION. Several years ago, the Town installed a water line in Moccasin Circle Dr. (borders this site on the north) and abandoned a 2" water line that extends east and west across this lot. The utility easement was required to be vacated when the Planning Commission W 44- and Town Board conditionally approved the Development Plan for this site. The Water Dept. no longer needs the easement; however, staff expects the Developer to circulate a routing slip for approval by all affected utility agencies. The Committee recommends approval of the request contingent upon the owner paying Town Attorney fees (preparation of an ordinance) and approval by affected utility agencies. EASEMENT VACATION. BLOCK 1. MOUNTAIN GOLF VILLAS SUBDIVISION. Ae. Following approval of a development plan for multi-family units, ownership changed, and new floor plans for the golf course units were lengthened by 2'. The engineering firm was unaware of these changes, and thus Units 1 and 2 were partially located on an ~ existing easement. Therefore, the owner is requesting the Town vacate the north 2' of the easterly 35' of the easement. There are no utilities within the easement at this time and the existing bicycle path falls within the southerly 10' of the easement. The Developer must also circulate a routing slip for any affected utility agencies for this request. As the integrity of the easement remains intact, the Committee recommends the request be approved contingent upon the owner paying Town Attorney fees (preparation of an ordinance) and approval by affected utility agencies. EY HISTORIC DISTRICT - REOUEST APPROVAL OF STREET NAME. Admi trator Klaphake reported that EPURA requested names be submit for the official name of the Stanley Historic Distr roadway, d that "Steamer Parkway" is being recomm ed. Discussion lowed, with the Committee recommending sai oadway be officially ed Steamer Parkway. NEIGHBORHOOD MAIL DELI . PHASE II - REOUE ORIZATION TO BID AND AWARD CONTRACT. The 1994 Budget includes $2 for the construction and maintenance of cluster boxes Ph II (continues to the south, along the Highway 7 cor ' r). Thl amount matches Phase I. Following discussion postal perso , eight sites were selected. Public c nts have been requeste received. Phase I has been compl d and 380 of the 700 units ha een utilized. Due to tim chedule constraints, staff requested author ion to bid an ard the contract if the bids do not exceed the b t. The ittee recommends staff be authorized to bid the projec June, 1993 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE MAYOR. The next order of business will be the public hearing on the application of Johnathan V. and Amy E. Lyreman dba COWPOKE CAFE OF ESTES PARK for a New X Hotel & Restaurant Tavern Beer & Wine 3.2% Retail Beer Liquor-Licensed Drug Store Club license located at 165 Virginia Drive TOWN ATTORNEY. The application rwas filed July 5, 1994 and, at a meeting of the Board of Trustees on July 12, 1994 the public hearing thereon was set at 7:30 P.M. on August 9 , 19 94 , and the neighborhood boundaries for the purpose of this application and hearing were established to be 2.90 miles. This public hearing will be conducted in the following manner: The applicant will be allowed to state his case and present any evidence he wishes to support his application. The opponents will then be given an opportunity to state their case and present any evidence in opposition to the application. The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. The opponents will be allowed a rebuttal which may only rebut 1 the evidence of the applicants. No new evidence may be offered. The Board of Trustees may ask any questions of any person speaking at any time during the course of this hearing. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of-the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. TOWN ATTORNEY will present the application and confirm receipt of the following: X Receipt of all necessary fees and hearing costs. The applicant is filing as an: X An individual. A Partnership. A Corporation. X The property is zoned X C-D Commercial Downtown or C-0 Commercial Outlying, which allows this type of business as a permitted use. The notice of hearing was published on Friday, July 29, 1994 X The premises was posted on Julv 27, 1994 2 X There is a police report with regard to the investigation of the applicant. (There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request.) The Town Attorney asks whether any of the Trustees have any questions regarding the application. Mayor Applicant please present your evidence. Ask the Town Clerk whether any communications have been received in regard to the application. The Town Clerk reads all communication. Ask the Board if there are any further questions. Indicate that all evidence presented will be accepted as part of the record. Ask the Board if they have any further comments. MAYOR. Declare the public hearing closed. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable 3 requirements of the neighborhood are/are hot met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Motion. Based upon the above findings, I move that this -license be granted/denied. -- - 4 DR.8404 (02/94) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION 1375 SHERMAN STREET DENVER CO 80261 COLORADO LIQUOR OR 3.2 % FERMENTED MALT BEVERAGE LICENSE APPLICATION 1. Applicant is a Date filedÂ·with Local Authority 7/577 + ~gorporation (Attach DR 8177) â€ž0.12~ Individual (Attach DR 8404-1) F.E.I.N. ~0;.Partnership (Attach DR 8441) El Limited Liability Company (Attach DR 8405) 34 - /37- 1393) la. Name of Applicant(s) If partnership, list partners' names (at least twQ, if corporation, name of corporation Social Security No. Jan r-U\Nxn \1 l_Ve-â‚¬ nari Mib 1-\Yn,uS Llepry-ran 034 -RU -1 169 2.,Iwde Name of Establishment (DBA) '&) i.) State Sales Tax No. Business Telephone L (buoÂ©cle 00*. 69 1166 +EXTU 35-104 7 -9 (303) 58(0-Calui 3. Address of Premises (specify exact location of premises) i (95 N irCUR,Â«- Ar Cityr-1 County Siate ZIP Code C.b-ez> 4,Â·<10 L (_142\ eneÂ£_ LE> tiCS -4- 4-Mailing Addrfs (Number and Street) City-or Town - St@te ZIP Code 9.0. Cox (640 d tes art_ LCD, %051 7- 5. If the premises currently have a liquor or beer license, you MUST answer the following question: Present Trade Name of That Establishment (DBA) Present State License No. Present Type of License Present Expiration Date 6. Is the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockhold- Yes Â·No ers or directors if a corporation) or manager under the age of twenty-one years? m,tr' 7. Has the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockhold- ers or directors if a corporation) or manager ever; (a) been denied an alcoholic beverage license? (b) had an alcoholic beverage license suspended or revoked? (c) had interest in another entity that had an alcoholic beverage license suspended or revoked? If you answered yes to 7a, b or c, explain in detail on a separate sheet. 8. Has a liquor license for the premises to be licensed been refused within the preceding two years? If "yes," explain in detail. 8a. Has a 3.2 beer license for the premises to be licensed been refused within the preceding one year? If "yes," explain in detail. 9. Are the premises to be licensed within 500 feet of any public or parochial school, or the principal campus of any college, university or / seminary? 10. Has a liqucr or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any current financial interest in said business including any loans to or from a licensee. wrlce Qa31-bopply /RexC,tple,old'hrt 11. Does the Applicant, as listed on line 1 a of this application, have legal possession of the premises for at least 1 year from the date that , this license will be*yed by virtue of ownership or under a lease? (If yes, attach a signed copy of deed or lease.) Arm El Ownership ff Lease U Other (Explain in Detail) a. If leased, list name of landlord and tenant, and date of expiration, EXACTLY as they appear on the lease: Landlord Ter~ant Georcie 4 .St~e- .YAN A~k C MpernaA) 9131 k Attach a diagrarut the area to be 11â‚¬Â®sed (including dimensioRs) which shows the b~s, walld, partitions, entrances, exits and what 6ach room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11". (Doesn't have to be to scale) 12. Who has (including persons, firms, partnerships, corporations, limited liability companies) or will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business. Attach a separate sheet if necessary. NAME ADDRESS INTEREST Attach copies of all notes and security instruments, and any written agreement or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 13. Optional Premises or Hotel and Restaurant Licenses with Optional Premises All Optional Premises applicants must attach a copy of the local ordinance or resolution authorizing the issuance of Optional Premises licenses. Number of separate Optional Premises areas requested. . 1/1 .1.1 DR 8404 (2/94) Page 2 14. Liquor Licensed Drug Store applicants, answer the following: Yes No (a) Does the applicant for a Liquor Licensed Drug Store have a license issued by the Colorado Board of Pharmacy? COPY MUST BE ATTACHED. 00 15. Club Liquor License applicants answer the following and attach DR 8177: (a) Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and not for pecuniary gain? 00 (b) Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain? m El (c) How long has the club been incorporated? (d) How long has applicant occupied the premises (Three years required) to be licensed as a club? 16. Colorado Manufacturer, Wholesaler or Umited Winery applicants, answer the following: (a) Will the applicant store or sell alcoholic beverages at more than one location in Colorado? If yes," provide the address of each location and explain the activity to be conducted at each location (e.g., warehouse, salesroom, etc.) (Attach DR 8438 for each location) 00 _ (b) If applicant is a wholesaler, does or did any owner, partner, shareholder, director, officer, member or manager have any direct or indirect financial interest in a wholesaler, retailer, manufacturer or importer already licensed by the State of Colorado to sell malt, vinous or spirituous liquor? If yes, attach explanation in detail. 00 (c) Does the applicant have a valid Federal Basic Permit or Brewers Notice? If "yes," attach a copy; if "no; explain whether one has been applied for. m Il 17. Nonresident Manufacturer (3.2% beer or malt liquor) or Importer (3.2% beer, malt, vinous or spirituous liquor) applicants, answer the following: (a) To what Colorado licensed wholesaler do you intend to ship your merchandise? (b) Does or did any owner, partner, shareholder, director, officer, member or manager have any direct or indirect financial interest in a wholesaler, retailer, manufacturer or importer already licensed by the State of Colorado to sell malt, vinous or spirituous liquor? If yes, attach explanation in detail. 00 (c) Does the applicant have a valid Federal Basic Permit or Brewers Notice? If "yes," attach a copy; if "no," explain in detail. 00 (d) Are you the primary source of supply in the U.S.? If "no," explain. 00 (e) Are all your products registered in Colorado? If "no," attach DR 8440 and register said products. Il El 18. Name of Manager (If this is an application for a Hotel and Restaurant License, the manager must also submit a Manager Registration Form Date of Birth (DR 8367) and Individual History Record (DR 8404-1). .*Reckan 63 2.2/Yan 8.124 1 42 OATH OF APPLICANT ' -O rk .H I 43'- 9 %Â·... d Â· I decla[Q.under penalty of perjury in the second degree that this application and all attachments are true, correct, and cgrn*etetkb*el&?st-of.my knowledge. AUIhorizp~Signat~he...~,~.~.0/ Title Date J i Â£6 -00-3Â«'â‚¬(3> _ 4-/5/ Q Li v ~4./ - I 2., ~ REPORT AND APPROVAL OF LOCAL LICENSING AUTHORITY Â» f (Ma Jufach,;acS, nonresident manufabturers, importers; wholesalers, limited wineries, and public transporthtion licensees -} 91 . r D- . ' 0 disregard the section below.) Is this application for a: ~ New License U Transfer of Ownership U Other (specify) Each person required to file DR 84044: Yes No Has been fingerprinted 00 Background, NCIC and CCIC checked U El The liquor licensed premises is ready for occupancy and has been inspected by the Local Licensing Authority. 00 If "no," the building will be completed and ready for inspection by (date) - The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do report that such license, if granted, will meet the reasonable requirements of the neighborhood and the desires of the inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S. THEREFORE, THIS APPLICATION IS APPROVED. Local Licensing Authoray for E TOWN, CITY El COUNTY Signature Title Date Signature (attest) Title Date If premises are located within a town or city, the above approval should be signed by the mayor and clerk, if in a county, then by the chairman of the board of county commissioners and the clerk to the board. If, by ordinance or otherwise, the local licensing authority is some other official, then such approval should be given by such official. Ick ' ./.1/1 1 4*,jk, TOWN OF ESTES PARK Police Department \1 -tlib *P- 0%2,r - q#*9 711,4 *%3.'f:,b <2/. 4 ~ kI ,,te#24- ,-61~4***~#c--,;~ eir~ #. / July 21, 1994 Vickie O'Connor, Town Clerk Town of Estes Park Estes Park, CO 80517 RE: Cowpoke Cafe of Estes Park Hotel & Restaurant LYREMAN, Johnathan V. LYREMAN, Amy E. Ms. O'Connor: A records check based upon the names and dates of birth of the above named individual(s) has been made. There have been no convictions, nor are there any wants or warrants against them. Therefore, based upon the information received, I would recommend approval of the license for Cowpoke Cafe of Estes Park. Since:tely, 'a /3 0-1 - *j 3-,t--6/ 1 JÂ¢L....46-41 :- David J. Racine Chief of Police DJR/ j o :303) 336-4466 â€¢ RO. BOX 1287 â€¢ ESTES PARK, CO 805-17 â€¢ FAX (303) 586-4496 ' ii r \ 10 9*f TOWN OF ESTES PARK 4.4 ... A -j,f~*41\ 4-7- 'Nb; 4.f. *,9,- *.&. , 3--. 4530236*,-7,27*8*10*1..... 4.:-% -#- August 5, 1994 MEMORANDUM TO: Honorable H. Bernerd Dannels, Mayor Board of Trustees Gary Klaphak~~3/7 FROM: Rich WidmerTZ.t~_ =< Assistant ~wn Administrator SUBJECT: Compensat~n System Review The Town last had a compensation system review performed in 1988. Organizations of our size and complexity need to periodically review their compensation systems for accuracy and compatibility with the market; therefore, requests for proposals to perform a compensation system review for the Town were went out to seven firms specializing in this type work. Proposals were received from three firms. Finance Officer Vavra and Assistant Town Administrator Widmer reviewed the proposals and concur in recommending the Town select Lee and Burgess Associates of Colorado to perform the review. Attached is a copy of the Lee and Burgess proposal. Their not-to-exceed price for the work is $7,800. Staff recommends acceptance of their proposal at this price. Adequate funding for this project is available in the Contingency account. (303)586-5331 â€¢ HO. BOX 1200 â€¢ ESTES PARK, CO 80517 â€¢ FAX (303) 586-2816 ADMINISTRATION â€¢ FAX (303) 586-6909 OTHER 0.0 t )04-1 0/ /(; Aa.4 .aic/.H,6 Â·Â·Nume j. Lee & Burgess Associates of Colorado '' S//ire 128 AtaÂ· 30.4. 3)9.-7409 \ Management Consultants : Englewood. Colorcidâ‚¬, 80112 JUL:Â·; o ,Â»r 1 0 1,1 1 4 ( Fc-4 md '42Â© L._ July 19, 1994 Mr. Richard Widmer, Assistant Town Administrator Town of Estes Park P. O. Box 1200 Estes Park, Colorado 80517 Dear Rich: I appreciate having the chance to present you with this proposal to review your compensation system, and would welcome the opportunity to work with the Town again. I thoroughly enjoyed my relationship while with Arthur Young & Company, and believe that my knowledge of your systems, people, and environment will make the transition an effective one. As you are aware, I was involved in the initial development of the pay system in the early '80's, and in subsequent market reviews after that time. In addition, we developed the performance appraisal approach which you are using, and developed the personnel policy manual which was used until at least the late 1980's. While I have some familiarity with some of your systems and programs, however, I do not suggest to imply that I have an intimate knowledge of your concerns and challenges regarding compensation, or with your objectives regarding performance management and the reward system. Much has undoubtedly changed over the years. I realize that you have changed some of the management team, and that you and your staff are facing problems which may be different than those which we discussed in the mid '80's. The adequacy of compensation levels, particularly in a resort community, is usually defined by a tenuous balance between the cost of labor and the cost of living. Performance appraisal systems, without constant attention, can lose some of their effectiveness as a management tool. Since I last worked with the Town, my experience has intensified in the areas of compensation management and reward systems. I left Arthur Young in 1989 to open the Denver office of Lee & Burgess Associates, a Kansas City-based firm that specializes in human resource consulting. Since then, we have continued to provide consulting services to governmental entities, and have worked with numerous private sector companies in developing unique and innovative compensation strategies to meet their needs. In the government arena, we have worked with the City and County of Denver, the State of Colorado, and the municipalities of Fountain, Castle Rock, Snowmass Village, Lakewood, Aspen, Cortez, Sterling, and Green River, Wyoming. Within the mountain resort communities, in addition to Snowmass Village and Aspen, we are currently working with Breckenridge Sanitation District, Ski the Summit, and Roaring Fork Transit Agency. We have also enjoyed positive working relationships with such companies as Celestial Seasonings, Security Ufe Insurance, Invesco Mutual Funds, Wilkerson Corporation, and Bendata. 1-believe that one of our-strengths-is-the ability to assess the needs and objectives of organizations, and develop workable reward strategies to meet those objectives. While your desired scope of work does not indicate a need for the development of compensation philosophy or strategies, we invariably include a review process to determine if existing compensation programs are consistent with the organization's goals and objectives. I have provided on the following pages an outline of the approach which we intend to use at this time, and have presented the resumes of the individuals involved, references for your review, and an estimate of the timing and cost of the project. The approach is preliminary. Once we have had an opportunity to meet with you, Gary, and the other members of the management team and the Board, we will revise our approach as necessary to meet your needs. Lee & Burgess Associates APPROACH We have outlined below the proposed approach to completing this study for the Town. Once we have had an opportunity to meet with you and others, we will revise the approach as necessary. OBJECTIVE SETTING At the onset of the project, we will define the objectives of the study, and will develop a better understanding of the pay issues and concerns of the Town. We will accomplish these goals through the following tasks: Â· Meet with you, the Town Administrator, and others as appropriate, to define study objectives and needs. Â· Interview each member of the management team, to obtain their individual perspectives on pay issues, and concerns about placement or competitiveness of individual positions in their departments. Interview each member of the Board of Trustees, to obtain their individual perspectives on pay issues and objectives. Develop summary of particular issues and concerns to be addresses, and modify our approach as necessary. CONDUCT MARKET SURVEY In the past years in which we conducted the market analysis, we looked at several market segments in making our comparison. We compared you to other resort communities with similar concerns about elevated cost of living and seasonality of services, to Front Range communities with which you realistically competed for quality employees, and to local employers. At this time, we anticipate that a similar approach will be taken in conducting the market analysis, but we may work with you in defining other comparisons which are appropriate. We will utilize published surveys to a great extent in making our analysis. However, we will also obtain the pay schedules from many of the key organizations included in the comparison, review job matches with representatives of those organizations, and assess the competitiveness of Town pay levels on a broader array of positions than available in most of the published surveys. Our analysis will be conducted in three manners, to provide you with different approaches to assessing your competitiveness with the market: o Position by position, to show range and actual salary comparisons to the various markets; Lee & Burgess Associates o Total pay system, using regression line comparison, to determine the overall competitiveness of the pay system; and o Total compensation, combining the salary levels and employee benefit values for several positions to determine the competitiveness of the total compensation package which you provide to employees. For each of these types of analysis, we will compare you to other resort communities, Front Range communities with which you compare, and local employers. The tasks = whichwill be included in this component of the study- are: Â· Determine the positions to be included in the market analysis. Â· Determine the organizations/markets to be included in each of the market segments with which we want to compare your compensation practices. This will probably include those organizations which were surveyed when we last conducted the analysis, plus any organizations which you have included since that time and others which seem appropriate. Develop data collection format, to obtain the necessary information. This will include such information as range minimum, range maximum, actual or average salary, bonus or incentive payments, range progression, and benefits information. Â· Utilize existing published surveys to obtain substantial information, including the surveys which you mentioned in the Request for Proposals. In addition, we have recently conducted surveys for the City of Fountain, Breckenridge Sanitation District, the City of Sterling, Celestial Seasonings, and the City of Cortez which will provide additional information for some positions. Â· Contact specific organizations to obtain information on additional positions not included in the surveys, and to obtain current benefits information. Â· Input information, and conduct various analyses of the data. This will include analyses to compare on a position-by-position basis, on a total compensation basis, and with regard to overall pay system competitiveness. Â· Present findings to Town representatives, and discuss implications of data analysis. Make recommendations regarding individual adjustments of positions based on the market data, and about overall adjustments to be made to pay ranges. Â· Meet with the Board to present findings and recommendations. Lee & Burgess Associates REVIEW PERFORMANCE APPRAISAL We have, during the past few years, been very involved in the development and review of performance appraisal systems and forms. We have helped various organizations in the development of forms and programs which have included job-specific factors or weightings for individual jobs or families of jobs, and in linking performance to pay. Currently, we are working with the City of Lakewood and with the Breckenridge Sanitation District in developing performance appraisal forms which will be far more effective than those which were in place. Since we developed the forms and program for Estes Park, we have worked with various effective approaches to developing or modifying performance management systems. While the form which you are currently using may meet many of your needs, it probably needs some modification to meet the needs of specific positions or departments, or additional definition to specific factors. We're not specifically aware of your needs, or the needs of individual managers. The steps outlined below will define our general approach, but that may require modification once we have met with your staff. Â· Meet with individual managers to discuss strengths and weaknesses of the performance evaluation forms and programs. Â· Obtain scores for evaluations for each employee for last year or two, and conduct statistical analysis of scores to determine distribution of scores, exclusivity in ranking, and consistency across evaluators and departments. Propose alternative approaches to designing the evaluation forms, and discuss with you and staff. Make modifications to the existing forms and procedures, as necessary. We are not anticipating a complete re-design of the performance appraisal forms, but expect that modifications will be necessary. If we mutually decide that a complete re- design of the forms are required, we will provide you with a cost estimate, and a cost- effective approach to completing the work. QUALIFICATIONS We have worked with numerous public and private sector organizations in the design and review of compensation programs and strategies. I have provided below a list of references for clients for whom we have performed work that is very similar to that which we are proposing for the Town of Estes Park. If you need additional references, please call me. Lee & Burgess Associates City of Cortez Developed base pay system, and have since conducted biannual market surveys to ensure competitiveness with the external market. Uz Reynolds, Personnel Officer, 1-303-565-3402 City of Aspen Developed the base pay system, provided on-going assistance, and most recently trained an in-house committee to perform job evaluation - Patsy Malone, Personnel Director, 1-303-920-5243- -- 1- - Town of Snowmass Village Reviewed existing pay system and made significant modifications to plan, developed committee-led performance appraisal system, trained supervisors in performance appraisal, and trained supervisors in legal employment issues. Marianne Rakowski, Finance Director, 1-303-923-3796 City of Fountain Developed base pay system, conducted comprehensive market analysis, and are providing on-going assistance in compensation management. Roy Lauricello, City Manager, 1-719-382-8521 City of Green River, Wyoming Developed base pay system for Public Works Department following major reorganization, including development of job descriptions, conducting market survey, and integration of pay recommendations into current pay system. Mr. Ken Erickson, then Acting City Manager, 1-307-637-8770 South Suburban Park & Recreation District Developed base pay system, developed job descriptions for all positions, conducted comprehensive market analysis, conducted assessment of organizational structure effectiveness, developed performance appraisal system and procedures, trained supervisors in its use. Mr. Dave Lorenz, Executive Director, 1-303-798-1522 Colorado Springs School District #11 Developed base pay system in 1989, and have provided on-going assistance in job evaluation, training, and market analysis since that time. Dr. Ken Burnley, Superintendent, 1-719-520-2001 City and County of Denver Reviewed existing pay system, and developed conceptual design for new system which will incorporate more market data and use job evaluation to develop internal value. Fred Timmerman, Executive Director Career Service, 1-303-640-5184, or John Bodhane, former Manager of Compensation, 1-303-666-3855 Lee & Burgess Associates Town of Castle Rock Reviewed pay system and made modifications, conducted market survey, revised performance appraisal system and trained supervisors, and developed job descriptions for all positions. Ron Mitchell, Town Manager, 1-303-660-1015 PROJECT TEAM The project team for this study will consist of Karin Connell and myself. Karin joined our firm in January, 1993, after managing her own consulting firm in Boise, Idaho for over ten years. She has specialized in compensation plan design, and has worked with several governmental entities since joining our firm. I opened the Denver office of Lee & Burgess in 1989, after heading up the human resource consulting practice for Arthur Young for nine years. I also have had extensive experience in the design of compensation programs. We have provided resumes for both individuals at the end of this proposal. TIMING AND ESTIMATED FEES You stated in the RFP that the project should be completed by September 15, with the performance appraisal review completed by November 1. Provided that we can begin soon, and have reasonable access to your material and staff, neither of those deadlines will cause a problem. 1 estimate that the cost of the market analysis, with recommendations to the Board, will be between $3,500 and $4,000, plus any out-of-pocket expenses for travel, telephone, etc. The cost of the performance appraisal review will be between $3,000 and $3,500, plus expenses. The total expenses for both projects should not exceed $300. Rich, we are excited about again having the opponunity to work with the Town. If you have any questions, or would like to further discuss any aspect of our proposal, please call me at 303-799-0044. Yours~very truly, -7-tai- 424,- Thomas A. Haller Lee & Burgess Associates SENT BY:HAMMOND CLARK WHIT ; 8- 4-94 10:03AM ; 6699380-4 303 586 6909;# 4 RESOLUTION NO. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF ESTES PARK, COLORADO. The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-21-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area that the requirements of the applicable parts of Section 31-12-104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107(2), C.R.S.; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation as "Park Entrance Estates Addition" to the Town of Estes Park is as follows: PROPERTY DESCRIPTION: A tract of land located in the SWi of Section 26, T5N, R73W and the NWit of Section 35, TSN, R73W of the 6th P.M., Larimer County, Colorado being more particularly described as follows: Exhibit "A" attached hereto and incorporated herein by reference. INTRODUCED, READ AND PASSED THIS DAY OF 1994. TOWN OF ESTES PARK By: Mayor ATTEST: Pclll 01 â€¢ r-IMI'll'IU,11/ LL)-IM.A Wrll I , O- 64-94 10â€¢ U.>MI'l , 007,000-1 .DUO 500 0-U:L, " J EXHIBIT "A" COMMENCING AT THE S 1/4 CORNE}1 OF SAIU SECTION 26. AS MONUMENTED BY A G.L.O. BRASS CAPPED PIPE. AND WITH ALL EiEARINGS CONTAINED HEREIN BEING,RELATIVE 70 THE EAST LINE OF THE SW 1/4 . 4 OF SAID SECTION 20 CONSIDERED AS DEARING N 00'40'30" W. THENCE N 00 40'SO' W A DISTANCE CP 2,10.40 FEETÂ· TO THE TRUE POINT OF OEGINNING: THENCC N 89'33*40" W A DISTANCE OP 300.00 FEET; THENCE S 00'40'400 E A OI5TANCE OF 101.as FEET: THENCE N 50'JO'46" W A DISTANCE OF 460.90 FEET: THENCE N 80'33'40" W A DISTANCE CF 50.00 FEET: TMENCE S 13'05'20" W.A DISTANCE OF 354. 80 FEET: THENCE S 06'06'20' W A DISTANCE OF 170.02 FEET: THENCE S 83'40'12" E'A DISTANCE OF 2AE.84 FEET. THENCE '5 05' 11'48" Â·W A DI51,\NCE OF 60.00 FEET; THENCE N 00'46'31" W A 0~ISTANCE OF 747.01 FEET: THENCE N 00 34'18" E A DISTANCE OF 1415.78 FEET: THENCE N 44'34'34" W A DISTANCE OF 118.14 FEET; THENCE N 07-48'40" W A DISTANCC OF 1275.13 FEET: THENCE N DO'21'28" C A DISTANCE OF 541.40 FEET: THENCE S 98'35'00" E A DISTANCE OF 00.97 FEET: IHENCE N OC'2G'04 " E A DISTANCE OF 57.25 FEET: THENCE S 89'38'01" E A DISTANCE OF 160. 18 FEET: THE>ICE S 00'21'30" W A OISTANCE OF 321.35 FEET. THENCE N 75 48*12" E A DISTANCE OF 351. 69 FEET; THENCE 5 87'38'34" E A DISTANCE OF 307.13 FEET: THENCE N 01'03'57" W AÂ·DISTANCE OF 14:4.88 FEET: THENCE S 87'30'40" 2 A DISTANCE OF 144.99 FEET; THENCE N 01'00'46"'WÂ·IA DISTANCE OF 212.37 FEET: Â·THENCE S 8737' 43',E',A DISTANCE OF 204.St;FEET. THENCE S 01'07'45' CA DISTANCE OF 785.GO FEET: THENCE N 89'36'57" E A DISTANCE OF 1313.23 FEET: THENCE S 00'40'50"Â·E -A DISTANCE OF 1090.37,FEET TO TliE TRUE POINT OF BEGINNING. THE ABOVE DCGCH;BED TRACT CONTAINS 54.50 ACRES, MORE OR LESS. SENT BY:HAMMOND CLARK WHIT ; 8- 3-94 5:04PM ; 66993804 +1 303 586 0249;# 2 RESOLUTION IDimairTY A RESOLUTION SUBMITTING TO THE REGISTERED ELECTORS OF THE TOWN OF ESTES PARK AT THE REGUIAR GENERAL ELECTION TO RE HELD ON TUESDAY, NOVEMBER 8, 1994, THE QUESTION OF WHETHER THE TOWN OF ESTES PARK AND THE ESTES PARK URBAN RENEWAL AUTHORITY SHOULD BE AUTHORIZED TO COLLECT ALL OF THE REVENUES IN EXCESS OF THE REVENUE LIMITATIONS OF ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION GENERATED DURING 1994 AND EACE SUBSEQUENT PISCAL YEAR THROUGH 2003 FROM SALES AND USE TAXES, (WITHOUT ANY INCREASE IN SALES AND USE TAX RATES), INTEREST EARNINGS, REVENUES FROM OTHER GOVERNMENTS, FRANCHISE, LICENSE AND PERMIT FEES, MUNICIPAL COURT REVENUES, AND ALL OTHER REVENUES RECEIVED DURING 1994 AND EACH SUBSEQUENT FISCAL YEAR THROUGH 2003, AND TO EXPEND SUCH REVENUES FOR ANY AND ALL MUNICIPAL PURPOSES AND SERVICES; AND AUTHORIZING THE TOWN AND THE AUTHORITY TO ENTER INTO MULTI-YEAR INTERGOVERNMENTAL AGREEMENTS TO IMPLEMENT THIS MEASURE UPON APPROVAL BY THE ELECTORS. WHEREAS, the Colorado Constitution and applicable law authorize the Town of Estes Park to refer the question herein to a vote of the registered electors of the Town of Estes Park; and WHEREAS, a regular general election of the State of Colorado will be held on November 8, 1994; and WHEREAS, the Board of Trustees is of the opinion that it is in the best interests of the citizens of Estes Park that all revenues in excess of the revenue limitations of Article X, Section 20 of the Colorado Constitution generated during 1994 and each subsequlnt fiscal year through 2003 from its sal.ea and use taxes, (without any increase in sales and use tax rate=), interest earnings, revenues from other governments, franchise, license and permit fees, Municipal Court revenues, and all other revenues received during 1994 and each subsequent fiscal year through 2003 should be collected by the Town and expended for public purposes such as: Fire Station, Open Space, Sidewalks, Trails, Landscaping, Street and Parking Lot Construction and Maintenance, Storm Drainage, Municipal Buildings/Facilitioi, and Intergovernmental Agreement Projects. WHEREAS, although the Board has been advised that it is not legally certain whether the issue of the retention and expenditure of excess sales and use tax incremental revenues (without any increase in Bales and use tax rates) utilized by tha Estes Park Urban Renewal Authority for downtown projects must be submitted to the voters, the Board is of the opinion that it is in the bemt interest of the citizens to vote an such question; and WHEREAS, the retention and expenditure of such sales and use tax incremental revenues by the Authority would bâ€¢ for the continuation of downtown redevelopment projects, as required in the redevelopment plan approved by this Board, and in compliance with intergovernmental agreements between the Town and the Authority; OCrl 1 OF â€¢ rl-Ill:-Illl, 4.LJ-1-V. Wr-It l O- 3-14 J â€¢ ILâ‚¬Jr- 1 -1 , UL' 2 27.-X-,1-17 T. JUJ JUU UILL--1 -1 1 77 .-1 THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. At the regular general election of the State of Colorado held on Tuesday, November 8, 1994, there shall be submitted to the vote of the registered electors of the Town of Estes Park, the question of whether all revenues generated and received in excess of the revenue limitation of Article X, Section 20 of thi Colorado Constitution from sales and use taxes, (without an increase in sales and use tax rates), interest earnings, revenues from other - governments, franchima, license and permit fees, Municipal Court revenues, and all other revenues received during 1994 and each subsequent fiscal year through 2003 ahould be collected by the Town of Estes Park and expended for public purposes such as: Fire Station, Open Space, Sidewalks, Trails. Landscaping, Street and Parking Lot Construction and Maintenance, Storm Drainage, Municipal Building/Facilities, and Intergovernmental Agreement Projects. 2. Such increase in revenues from 1994 and each subsequent fiscal year through 2003 is to be in excess of any revenue limit otherwise applicable, without limiting the collecting, retention or expending of any other revenues or funds by the Town of Estes Park and/or the Estes Park Urban Renewal Authority under Article X, Section 20 of the Colorado Constitution or any other law. 3. The registered electors qualified to vote shall be those so qualified in compliance with applicable law. 4. The ballot quection election referred to the electorm shall be held in compliance with applicable law. 5. At said election, the ballot issue, including absentee ballots, uhall state the substance of the question to be voted upon and 60 stated shall constitute the ballot title, designation and submission clause. Each registered elector voting at the election shall indicate hie or her choice on the question submitted which will be in the following form: SHALL THE TOBI oF ESTES PARK. COLORADO AND THE â€¢STES DARE URBAN RENEWAL AUTHORITY BE AUTIORIZED TO COLLECT AND RETAIN ALL OF THE RBVENUES IN EXCESS OF THZ REVENUE LIMITATIONS Or ARTICLE X, SECTION 20 OF TRE COLORADO CONSTITUTION GENERATED IN 1994 AND ERCE SUBSEQUENT rISCAL YEAR TEROOGE 2003 FROM BALES AND US, TAXES, -2- SENT BY:HAMMOND CLARK. WHIT ; 8- 3-94 5:06PM ; 66993804 +1 303 586 0249;# 4 (BITHOUT ANY INCREAS: IN BALES AND 083 TAI RATES), FRANCZIBE, LICENSE AND PERMIT FEES, MUNICIPAL COURT REVENCES, INTEREST EARNINGS, REVENUES FROM OTEER GOVERNMENTS, AND ALL OTHER R.VENUES, AND TO EXPEND ALL SUCH REVENUES FOR ANY AND ALL PUBLIC AND MUNICIPAL PORPOSES AND SERVICES BUCE AS 1 VIRE STATION. OPEN SPACE. SIDEWALKS, TRAILS, AED LANDSCAPING, STREET AND PAREING LOT CONSTROCTION AND nINTENANCE. STORM DRAINAGE, MUNICIPAL BUILDINGS/FACILITIES, AND INTERCOVEREMENTAL AGREEMENT PROJECTS: DOCH INCREASED IN REVENUE IN EACM FISCAL YEAR TO BE IN ZICBSS 01 APPLICABLE nEVENCE LIMITS OF ARTICLE X, SECTION 20 Or TE: COLORADO CONSTITUTION; AND AUTHORIZING THE TOWN AND WEE AUTHORITY TO ENTER INTO MULTI-YEAR INTERGOVERNMENTAL AGREEMENTS TO ACCOMPLISH BUCH PUBLIC PURPOSES AND SERVICES? YES NO 6. If a majority of the qualified voters, in compliance with applicable law, approve the question, the measure shall be deemed passed and effective as of the date of certification of the election. 7. Vickie O'Connor, Town Clerk, le hereby appointed as thâ€¢ designated election official for the Town of Estes Park and Tina Kuehl is hereby appointed to be her successor in case Vickie O'Connor is unable to serve in said capacity. 8. Public notice of the election on the ballot question hereby submitted shall be given in compliance with applicable laws, including but not limited to publication of notice of election, mailing to all registered electors of applicable notice, and mailing and assembling of comments concerning the ballot issue, am provided by law. 9. The designated election official and other officials and officers of the Town of Estes Park are hereby authorized to immediately begin negotiations for an appropriate intergovernmental -3- gL; 1 I 1-J 1 - 1 !,-1. 1. 1'.J, 1Â£/ .A.! 1. 1 U .J J--, W - --- 1 1 1 . i - - - - agreement with the Clerk and Recorder, Larimer County, Colorado, in order to participate with said Clerk and Recorder in the holding of a coordinated election am provided by law. 10. The Board of Trustees, designated election official and officials and officers of the Town of Estes Park are authorized and directed to take all actions necessary or appropriate to cause the aforementioned ballot issue to be placed upon the ballot, and to effectuate the provisions of this referred measure upon approval by the electorate. _ _ Adopted thim ._ day of - , 1994. TOWN OF ESTES PARK Mayor ATTEST: -4- PLEASE REFER TO THE INSTRUCTIONS ON THE REVERSE SIDE BEFORE COMPLETING THIS FORM Mail tb: TOWN OF ESTES PARK NO. 00 Food Tax Refund Program P. O. Box 1200 1-0 1-4 B 5 ~95 Appliction Estes Park, CO 80517 U ER-1 67 1 Please Note Your Application For Information or Assistance Call 586-5331, x 3102 Number for Reference LAST NAME FIRST & MIDDLE INITIAL YOUR SOCIAL SECURITY NUMBER STREET ADDRESS APT. SPOUSE'S FIRST NAME & MIDDLE CITY STATE ZIP CODE DATE PHONE SPOUSE'S SOCIAL SECURITY NUMBER THIS RETURN MUST BE FILED BY MARCH 31, 1995, IN ORDER TO RECEIVE A REFUND Town Use Only PART 1 List other addresses in which you resided in 1994, including terms PART 2 Eligible Family Members (include yourself) of occupancy, most current first. Residency must be verified with current picture ID. Name Social Security No. No. Family Members Address Period A B. to C. to D. Income to E. to F. to G. Total No. of Boxes Checked on Lines A through G. PART 3 Residency Length a. Wages, Salaries, Tips, etc. a. b. Interest Income, Dividends, etc. b. c. Social Security Income c. d. Pensions, V.A. Benefits d. e. A.F.O.C. and Foot Stamp Benefits, Other Social Services Income e. f. Gifts, Grants, Scholarships, Tuition, etc. f. g. Other Income (explain) - g. h. Total Family Income (add Lines 3a through 3g) h. PART 4 a. Amount of Tax Refund (see table on reverse side) a. b. Did you or any members of the family file a Federal Income Tax Return for 1994? b. yes no If you checked YES to above, you MUST include a copy of the return(s) with this application. If you checked NO to above, you MUST attach copy of income sources for 1994 to substantiate Part 3. PART 5 a. A family where at least one of the members is a child under the age of eighteen. a. yes no b. A family where at least one of the members is disabled. b. yes no c. A family where at least one of the members is over the age of sixty-five. c. yes no d. An individual who is disabled. d. yes no e. An individual over the age of sixty-five. e. yes no "Under penalty of perjury, I declare that I have examined this return and to the best of my knowledge, and belief it is true, correct and complete." Your Signature(s) Date Please Print Signature Other Addresses Income Certification Statistical Info. TOWN OF ESTES PARK LOW-INCOME RESIDENT FOOD TAX REFUND PROGRAM (Refund of 1994 Tax) The Estes Park Town Board has approved a new program to refund estimated payments of local food tax to the following low-income residents: families with children, elderly; and disabled. The Town's previous general propertytax refund program has been discontinued. This decision was based upon a review of the results and effectiveness of the program in the context of budget priorities and whether it was meeting community goals. The previous program was designed to refund property tax to all low-income residents. Some individuals who received payments under the discontinued program may not qualify for the new program. Able-bodied singles under age 65 do not qualify for tax refunds under the new program. The new Food Tax Refund Program has been designed to make Estes Park's taxation structure more equitable for family, disabled, and elderly low-income residents by refunding their estimated expenditures for local sales taxes on purchases of food. To qualify for the new program, you must have lived within the boundaries of the EVRPD in Larimer County during 1994, be a resident at the time of application, have an income under the low-income guidelines, and be in one of the following categories: A family where at least one of the members is a child under the age of eighteen. A family where at least one of the members is disabled. A family where at least one of the members is over the age of sixty-five. An individual who is disabled. An individual over the age of sixty-five. Proof of eligibility must be presented. (This includes proof of residency, copies of Federal or State tax returns, proof of disability, and/or other information depending upon specific circumstances.) Applications for food tax refunds will be accepted between January 1, 1995, and March 31, 1995. Depending upon family size, the maximum income you may have to qualify for a food tax refund is as follows: FOOD TAX REFUND Income Guidelines Familv Members 1 2 3 4 5 $0 - $15,450 $100 $150 $200 $250 $300 $15,451 - $17,700 $150 $200 $250 $300 $17,701 - $19,900 $200 $250 $300 $19,901 - $22,100 $250 $300 $22,101 - $23,850 $300 For additional information, please call 586-5331, x 3102. ..... 1 7.Zv ./4 (24 ... -i U: - U. -)Â·" 1. - 11 1 /4 . 31 -*: . 4 &11 :77 tyltif%. -i.Elfa ,4 - - 3.Â· ....... f/. - 1 .C. 30~....1 .'... 1 . 5 / 1L, 1 ...b ig..P=.1 2 1 %64 Â· i Â·tiff<di :0 6 2 r ..4-- .,- 1.9/R AL_Â· r . 4.*1*t2T74.fF..T-. 1 ''I ny-i 1 1 Z \ 'It'\ 4 _ . 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