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Home My WebLink AboutPACKET Town Board 1994-05-10BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 10, 1994 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated April 26, 1994. 2. Bills. 3. Committee Minutes: A. Special Events, April 28, 1994. B. Public Works, April 28, 1994. C. Community Development, May 5, 1994. C. Board of Adjustment, May 2, 1994 (acknowledgement only). ACTION ITEMS: 1. Special Events Committee, April 28, 1994: A. Concert Concepts Agreement, $3,200.00 - Approval. 2. Public Works Committee, April 28, 1994: A. Approval of Budgeted Expenditures: 1. 3/4-Ton 4WD Pickup Truck/Street Dept. - $18,747.49. 2. 3/4-Ton 4WD Truck/Water Dept. - $19,597.40. 3. 1994 Street Overlay Project - 1) Western Mobile Contract $104,840 (Town portion = $65,290); 2) Vance Brothers Contract $25,285 (Type II Slurry Seal); and 3) Authorize staff to expend maximum budgeted amount of $100,000 between both contractors. 4. Estes Park Trolley Corp. Park and Ride Contract - $12,500.00. 5. Miscellaneous Shop Equipment/Supplies - $7,396.57 and Hazardous Containment Safety Supplies - $6,152.10. 3. Community Development Committee, May 5, 1994: A. Watchable Wildlife Program/Elk Center - Approval of Proposal concerning use of a portion of Stanley Park. 4. Planning Commission Items - Continued from April 26, 1994 Town Board Agenda - Public Hearings: A. Final Plat of Tract 15, Fall River Addition, Edwards Investment Co./Applicant. 1 B. Amended Plat of Lot 41, Fall River Addition, Frank & Alma Hix/Applicant. C. Final Plat of Lots 1 and 2, Stanley Village Subdivision, Stanley Commercial Development/Applicant. D. Amended Plat of Lots 8-12, Lone Pine Acres Addition, Steve Murphree/Applicant. 5. Strategic Planning Meeting Report/Park School District R-3 - Postponed from April 26, 1994 - Distribution of Material Concludes this Agenda Item (no presentation). 6. Town Administrator's Report - Projects. NOTE: The Board of Trustees meeting scheduled Tuesday, June 28, 1994 has been canceled. 2 . ' 14/ 4â€¢ Town of Estes Park, Larimer county, colorado, . .Apr.il 26. . . .,19. .94 Minutes of a . .Regular . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in April said Town o f Estes Park on the . .2 591. day of . . ........, A.D., 19. .9.4 at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... H. B. Dannels Robert L. Dekker, Present: Mayor Trustees: Mayor ProTem Susan L. Doylen, Stephen W. Gillette, William J. Marshall, Michael E. Miller, Also Present: Gary F. Klaphake, J. Donald Pauley Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Ab,10â‚¬t/: Absent: None Mayor Dannels called the meeting to order at 7:30 P.M. PUBLIC INPUT. Lou Canaiy offered best regards to the newly-elected Trustees and questioned how the season passes for the Park and Ride Program would be promoted. Trustee Gillette and Administrator Klaphake responded to the question. CONSENT CALENDAR: 1. Town Board minutes dated April 12, 1994. 2. Bills. 3. Committee Minutes: A. Light & Power, April 21, 1994. B. Public Safety, April 21 1994. C. Planning Commission, April 19, 1994 (acknowledgement only). 4. Resolution 08-94 Setting public hearing date of May 24, 1994 for New Beer and Wine Liquor License application filed by LaVonna Sue Kenney, dba LA.TI.DA., 810 Moraine Ave. 5. Continue to May 10, 1994: A. Final Plat of Tract 15, Fall River Addition, Edwards Investment Co./Applicant. B. Amended Plat of Lot 41, Fall River Addition, Frank & Alma Hix/Applicant. C. Final Plat of Lots 1 and 2, Stanley Village Subdivision, Stanley Commercial Development/Applicant. It was moved and seconded (Doylen/Gillette) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Light & Power Committee, April 21, 1994: A. Approval of Budget Expenditures. Director Matzke briefed the Trustees on the Committee meeting where the following Board of Trustees - April 26, 1994 - Page 2 capital budget expenditures were recommended for approval: Replace 1990 Duty Truck. Low bid, with trade-in was submitted by Rains Motor Co. for $6,999.89, plus an additional cost of $2,000 to the transfer the utility body for a total budget expenditure of $8,999.89 (for funding distribution, see minutes dated April 21, 1994). Recording Test Equipment. Multi-purpose additional voltage recorder used to render voltage checks and troubleshoot intermittent service problems. It was moved and seconded (Dekker/Pauley) staff be authorized both budgeted items as stated, and it passed unanimously. 2. Public Safety Committee, April 21, 1994: A. Resolution #9-94 - Designating Emergencv Response Authoritv. As required by State Statute, the Committee recommended approval to designate the Estes Park Volunteer Fire Department as the Town's Emergency Response Authority. Town Attorney White clarified compliance time-frame and parameter questions, and how adoption of the Resolution provides that the Department could bill any responsible party for hazard material incidents, thus recovering expenses, and read the resolution in full. It was moved and seconded (Gillette/Doylen) the Resolution be adopted, and it passed unanimously. 3. Transfer of Ownership from: Estes Cantina. Inc. (Ed Grueff) to Hill Brothers. Inc.. dba ED'S CANTINA AND GRILL. 362 E. Elkhorn Ave.. Hotel & Restaurant License. includes Extended Hours. It was moved and seconded (Gillette/Dekker) the Liquor , License Transfer of Ownership to Hill Brothers, Inc., be approved, and it passed unanimously. The Board welcomed Christian and Gerald Hill on their new endeavor. 4. Planning Commission, April 19, 1994 - Public Hearings for each of the following: A. Final Plat of Lots 26 and 27. Grand Estates Subdivision. Jim and Eunice Docter/Applicant - Continued from April 12. 1994. Mayor Dannels opened the public hearing. Community Development Director Stamey reviewed the proposal to divide two lots into three lots of equal size. Adjoining lot sizes and character of the neighborhood were identified. So as not to interfere with views for existing condominium owners, the Developer will maintain a 75' setback from the north property line, and build a single-level dwelling without a steep pitched roof. With a 4/3 vote, the Planning Commission did recommend approval of the final plat. The Attorney's certificate has been received, pins set and the 75' building setback as mentioned above has been identified on the plat. Staff also confirmed that this plat does not preclude further subdivision; however, such would require additional Planning Commission review. Director Stamey identified the three criteria ("findings" = special circumstances, exception i necessary, and not be materially detrimental) which 4, must be found in granting a variance from the minimum lot size requirement and how the Commission determined this proposal met them. Concerning the setback for the existing condominiums, staff i confirmed that it is 10'; in this proposal, the Board of Trustees - April 26, 1994 - Page 3 Applicant is providing 50' more than required. Staff also confirmed that the Commission did not require that the developer build single-family, single-level dwellings, this was merely offered by the developer. Administrator Klaphake commented on "good zoning practice" which may include taking the character of the neighborhood into consideration. Trustee Miller cited his reasoning for opposing which specifically relate to preserving not increasing the owner's rights. Applicant's Representative Kochevar advised that the owner did contact the single-family owners and no one had any objections; however, the condominium owners were not contacted. During the Planning Commission meeting, the condominium owners were satisfied with the proposal contingent upon the owner's offer regarding views. Public comment was heard from adjacent property owner Lou Canaiy who noted his appreciation for the notice of the proposal and stated the request is "fair and honest." Trustee Marshall, also an adjacent property owner, confirmed that the neighbors have discussed this development and they do not object to the proposal. There being no further testimony, Mayor Dannels declared the public hearing closed. Questioned whether this proposal followed. legal technicalities, Attorney White confirmed that the Town Board must make the determination whether standards have been met. It u was moved and seconded (Dekker/Pauley) the Final Plat of Lots 26 and 27, Grand Estates Subdivision be approved with the condition that the dwelling on the north lot be constructed so that the north face of that dwelling is no higher than one story, and it passed by the following votes: Those voting "Yes" Trustees Dekker, Doylen, Gillette, Marshall and Pauley. Those voting "No" Trustee Miller. B. Final Plat of Lot 3. Canaiv Subdivision. and a Portion of Lot 51. Grand Estates Subdivision, Moreno Tewahav. Inc./Applicant - Continued from April 12. 1994. Mayor Dannels opened the public hearing. Director Stamey reported that the proposal is to adjust the internal lot line between two existing lots (Antler's Restaurant and vacant lot) for the purpose of providing for future access to development planned for the Lake Estes Addition. The Attorney's Certificate has been received, pins have been set, and the plat is in order. Adjacent property owner Lou Canaiy stated the proposal is fair and honest", and Trustee Marshall, also an adjacent property owner, noted that the neighbors also discussed this proposal and are also in agreement. There being no further comment, Mayor Dannels declared the public hearing closed. It was moved and seconded (Pauley/Marshall) the Final Plat of Lot 3, Canaiy Subdivision, and a Portion of Lot 51, Grand Estates Subdivision be approved, and it passed unanimously. C. Final Plat of Lots 3-9. Stanley Historic District, FHK Partnership/Applicant. Mayor Dannels opened the public hearing. Director Stamey reviewed the proposal to subdivide a portion of land within the Stanley Historic District towards implementation of open space objectives and future development on Lots 3, 4, 7 and 9. The note regarding open space designation has been added to the plat. This Board of Trustees - April 26, 1994 - Page 4 proposal will create "legal lots of record", and the Commission conditionally recommended approval. The notes as identified in the minutes dated April 19, 1994 have been added to the plat, pins have been set, the Attorney's Certificate has been received and a fully-executed mylar plat has been submitted. Administrator Klaphake noted that the mylar was damaged and it will be replaced prior to recording. Community Development Director Stamey read a letter dated April 25, 1994 jointly signed by Rowland Retrum, Ron Harvey, Norman S. Ream and John V. Roberts. In summary, the letter requested clarification relative to the Development Agreement (use of land for multi-dwelling/condominiums, and division of a lot). Director Stamey responded that Colorado law recognizes the condominium form of ownership as a type of subdivision; however, the Town has historically not reviewed condominium projects in the subdivision process. This type of project has been reviewed through the site development process. As this site is located within the Historic District projects such as this , will be reviewed by the Architectural and Technical Review Committees. If there is any further division of Lot 3, it must follow the subdivision process. Town Attorney confirmed that the final plat conforms to the Development Agreement and that this submittal is merely establishing lot lines and having them recorded as legal lots of record. In addition, the Town could receive deeds to the open space (Parcels 5, 6 and 8) in the near future. Administrator Klaphake advised that FHK Partnership will most likely submit a proposal dividing Parcel 3 to the May 17 Planning Commission meeting. Fifty units are allowed; however, the developer is proposing 27 single-family dwellings. The Technical Review Committee has considered the proposal and charted trees. The majority of trees and rock outcroppings are being retained. Staff perceives the reduction in units as extremely beneficial, particularly to the adjacent neighborhood. There being no further testimony, Mayor Dannels declared the public hearing closed. It was moved and seconded (Doylen/Gillette) the Final Plat of Lots 3-9, Stanley Historic District be approved, and it passed unanimously. D. Final Plat of Arapaho Meadows. Phase II. Bob Koehler/Applicant. Mayor Dannels opened the public hearing. Director Stamey advised that this proposal has changed its name to "Arapaho Estates, First Filing" and noted that the proposal is for a 19-lot single-family subdivision with one open space outlot. The right-of-way north to the Watson Property has been added to the plat and the proposal meets E-Estate zoning requirements and the Annexation Agreement. The Planning Commission conditionally approved the plat and those conditions have been met. A note has been added to the plat identifying the open space outlot, stating that the lot is not a building site; this note will also be included in the covenants. Staff confirmed that CDOT is requiring reconstruction of the Board of Trustees - April 26, 1994 - Page 5 existing deceleration lane on Highway 7, and that associated costs for the reconstruction are contained in the engineer's estimate. There being no further testimony, Mayor Dannels declared the public hearing closed. It was moved and seconded (Gillette/Pauley) the Final Plat of Arapaho Meadows, Phase II aka Arapaho Estates, First Filing be approved, and it passed by the following votes: Those voting "Yes" Trustees Dekker, Doylen, Gillette, Marshall and Pauley. Those voting "No" None. Those "Abstaining" Trustee Miller. E. Amended Plat Of Lots 8-12. Lone Pine Acres Addition. Steve Murphree/Applicant. It was moved and seconded (Doylen/Gillette) this item be continued to May 10, 1994, and it. passed unanimously. 5. Strategic Planning Meeting Report/Park School District R-3. As a School Representative was not present, this item was postponed. 6. Estes Park Housing Authority - Amend Appointments. This item will be considered during the Authority's meeting scheduled June 14, 1994. 7. Town Administrator' s Report - Proj ects. Pursuant to inquiries made by the citizenry, Administrator Klaphake reported that, pending agenda space, this time allotment will be spent updating the Trustees and community on current projects. Staff proceeded to brief the Board and community on the recently approved Fire Station Study not-to-exceed $10,000 with Thorp Associates. Thorp is to provide: 1) a project location considering existing standards for placement of fire halls, response time/access of the volunteers, and 2) a schematic floor layout and cost estimate. Options of including the Police Department in the relocation will be examined in a "preliminary way." The next phase is actual implementation of the study's findings. Administrator Klaphake will use this format to update everyone on projects, and he invited all interested parties to submit topics/projects to him. Administrator Klaphake requested an Executive Session to discuss personnel. It was moved and seconded (Dekker/Doylen) the request be granted, and it passed unanimously. Mayor Dannels adjourned the meeting to Executive Session at 8:42 P.M. Note: the Board of Trustees meeting scheduled Tuesday, June 28, 1994 has been canceled. Mayor ................. Town Clerk BRA'FOROPUBLISHING.0. RECORD OF PROCEEDINGS Special Events Committee April 28, 1994 Committee: Chairman Doylen, Trustees Gillette and Marshall Attending: Chairman Doylen, Trustee Gillette Also Attending: Town Administrator Klaphake, Special Events Director Scott, Special Events Coordinator Hinze, Rooftop Rodeo Committee President Joan Van Horn, Top Hands President Jo Adams, Clerk O'Connor Absent: Trustee Marshall Chairman Doylen called the meeting to order at 8:00 A.M. AGREEMENTS. Sound & Lighting Rodeo Concert. The Committee reviewed an agreement in the amount of $3,200 with Concert Concepts to provide sound and lighting for the Sweethearts of the Rodeo Concert July 9. The agreement contains a provision that stage hands assist in installation, and Director Scott confirmed that Rooftop Rodeo Committee members provide this labor. As Town Attorney White has not reviewed the Agreement, the Committee recommends approval of the Concert Concepts Agreement subject to Town Attorney approval. COMMITTEE REPORTS. Rooftop Rodeo Committee (RRC). President Van Horn highlighted changes made thus far by the RRC: new stock contractor - RRC was concerned with the quality of the stock and thus Powder River Rodeo Productions (in lieu of Alsbaugh) was obtained. Powder River received one of 13 top stock awards and they are one of several stock contractors used for Cheyenne Frontier Days and the National Finals in Las Vegas. As quality of the rodeos precipitated additional dollars, it was decided to reduce spending on the concert. A concert, however, is still planned, and a contract has been signed with Sweethearts of the Rodeo. The Rodeo schedule has been changed: the concert will be held on Saturday prior to Rodeo Week; two afternoon and four night rodeos are scheduled. Evening performances have been moved up to 7:30 P.M. to assist families, and the childrens ticket price has been reduced from $5.00 to $3.00/ea. RRC attempted to make the rodeos more affordable for families while taking advantage of the increased number of visitors. Jim Doolittle/Carnival Contractor, will promote the carnival and include a petting zoo. RRC interest is very high and over $20,000 has been raised from sponsors for the rodeos, concert and poets night. The Committee's aim is to continue and enhance the unique western experience provided by rodeo festivities. President Van Horn expressed RRC's appreciation to the Trustees for their continued support and also that of the Special Events staff, which, combined with the volunteers make this event work. Administrator Klaphake stated that the schedule is much improved and that RRC should take advantage of the parade setting along the sidewalk and market Rodeo Week with brochures. The Committee commented that the changes appear to be a good business move and that such are very exciting. President Van Horn confirmed that the transportation center will again be used during Rodeo Week for the portable ticket sales booth. Top Hands. President Adams briefed the Committee on this non- profit group that was organized and approved as a separate BRA'FOR/PUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee - April 28, 1994 - Page 2 organization to support and enhance the Rooftop Rodeo in all its endeavors. This support is especially important due to the recent passage of TABOR. Top Hands also works to promote western heritage and in the past year, they sponsored the cowboy poets night during the rodeo, western dance, additional poets night and dance, and craft show. The 1994 Poets Night was increased from four to five poets plus there will be traditional western music. For the parade, two additional announcers booths have been planned. Top Hands is anticipating promoting the carnival by means of a costumed-gorilla during the parade. In connection with the rodeos, Top Hands has requested PRCA approve bonus checks of $100 to contestants (including the barrel racers) who qualify as the overall winners. With this public/private partnership of common goals, needs/desires can be achieved. President Adams also expressed her appreciation to the staff. REPORTS. Special Event Coordinator Hinze announced the International Dog Sled Pull May 2 and 3. The invitational is expected to bring prime contestants. The Sixth Annual Kite Fly is scheduled May 14 at the Stanley Park Ball Fields. This event is sponsored by the Chamber of Commerce, Trail Gazette, EVRPD, optimists Club, Park School District, Skynasaur, Inc., and the Special Events Dept. This free event includes prizes and had over 100 participants in 1993. During the same weekend, the Estes Park Police Dept. is sponsoring a bicycle rodeo; staff's participation is primarily labor. The Art Walk/Jazz Fest is May 13-15 and Event Director is Max Wagner. Major sponsors are Mama Rose's and Poppy's. This event is again scheduled in Riverside Plaza; staff will confirm what the contingency plan is for inclement weather. Discussion followed concerning the installation of Jazz Fest banners along Elkhorn Avenue and potential liability for the Town. Staff was directed to utilize various Town employees to install Jazzfest, as well as Rooftop Rodeo banners; however, this option is to be de-emphasized and not offered to others. As a side note, Administrator Klaphake advised that when rodeo banners are re-fabricated, a less bulky material should be utilized to maintain the integrity of the light poles. Chairman Scott welcomed the newly-appointed Chairman and Committee. There being no further business, Chairman Doylen adjourned the meeting at 8:27 A.M. 2. , ~ â€¢ -/UL 1.- Â· ~ 3 2--uâ€ž.Av 4. Vickie O'Connor, CMC, Town Clerk BRADFOROPUESLISHINGCO RECORD OF PROCEEDINGS Public Works Committee April 28, 1994 committee: Chairman Gillette, Trustees Doylen and Miller Attending: Chairman Gillette, Trustee Doylen Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Town Attorney White, Construction/Facilities Manager Sievers, Clerk O'Connor Absent: Trustee Miller Chairman Gillette called the meeting to order at 9:30 A.M. VEHICLES - REOUEST AUTHORIZATION TO PURCHASE. 3/4-Ton 4WD Pickup Truck/Street Department. Director Linnane requested authorization to purchase said truck with a snowplow to replace a 1975 Ford Pickup Truck with 97,000 miles. Three bids were received, and Burt Chevrolet was the lowest with a bid of $18,747.49 w/trade-in. The 2% local discount was applied to the Rains Motor Co. bid which reduced their bid to $19,386.10. The budgeted amount was $19,500.00. The Committee recommends accepting the low bid in the amount of $18,747.49 submitted by Burt Chevrolet. 3/4-Ton 4WD Truck/Water Department. This truck with a utility body will replace a 1984 Chevrolet Truck with 104,000 miles. Rains ~ Motor Co. was the only bidder with $19,597.40 w/trade-in. The budgeted amount was $25,270.00. The Committee recommends accepting the bid in the amount of $19,597.40 submitted by Rains Motor Co. 1994 WATER MAIN LOOPING PROJECT - REOUEST AUTHORIZATION TO BID. Director Linnane requested authorization to bid said project which includes replacing an 8" steel line with 135' of new 6" ductile iron pipe and 330' of new 12" pipe on Big Horn Drive; replacement of 1-1/4" steel main with 1,050' of new 6" pipe on Eagle Cliff , Road; and replacement of a 4" steel main with 950' of new 8" pipe from Heinz Parkway to Columbine Drive. Bid results will be reviewed at the May Committee meeting. The Committee recommends staff be authorized to bid this portion of the 1994 Water Main Looping Project. 1994 STREET OVERLAY PROJECT - AWARD BID. Construction/Facilities Manager Sievers reported that the budget contains $100,000 for this project. This year's project proposes 1.2 miles of 1-1/2" overlay and 1.2 miles of Type II slurry seal. Additional work for other governmental agencies was included in the five bid packages that were solicited, and these agencies are responsible for funding their portion. These agencies were the EVRPD, EPURA, and Special Events Dept. Streets included in the overlay are: Moccasin Circle Dr. Lexington Lane Olympian Lane Crags Court Acacia Dr. Willow Lane Homestead Dr. Ivy St. Three bids were received as follows: Town Portion: Coulson Excavation/Loveland ........... $86 ,725 Connell Resources/Loveland ............ 76,270 BRADFORIPUBLISHING.0 RECORD OF PROCEEDINGS Public Works Committee - April 28, 1994 - Page 2 Western Mobile/Boulder ................ 65,290* Pursuant to consulting with the City of Greeley, staff is proposing to purchase 19,350 sq. yds. of Type II slurry seal from Vance Brothers, Inc. at the cost of $1.10/sq. yd. for a total purchase price of $25,285*. Those streets included in the slurry seal include: Mountain View Court West Riverside Dr. Elk Ridge Court David Dr. Community Dr. Weston Lane North Lake As field quantities and conditions will vary, and the opportunity to include an additional street(s) may be available, staff requested authorization to increase the expenditure ($90,575*) to a maximum budgeted amount of $100,000 between Western Mobile and Vance Brothers. Discussion followed concerning the existing drainage concern at the fairgrounds which is why the entire Concession area will be reconstructed, determining factors used to place streets on the Program, how street-work coordination is achieved between various entities, slurry seal cosmetic appearance and durability. Director Linnane expressed his appreciation to Manager Sievers for the extensive research into the slurry seal product which will result in a money savings to the Town. The Committee recommends acceptance of the total low bid in the amount of $104,840 from Western Mobile which includes the governmental agencies listed above (funding to be the responsibility of each agency, and the $25,285 expenditure for Type II slurry seal from Vance Brothers, and the authorization for staff to increase the expenditure to the maximum budgeted amount of $100,000 between both contractors. 1994 PARK AND RIDE PROGRAM TROLLEY SERVICE - REOUEST APPROVAL OF CONTRACT. The Committee reviewed the Trolley Corp. Contract in the amount of $12,500 for the Park and Ride Program. EPURA Commissioner Martin and Executive Director Anderson, and Trustees Doylen and Gillette will promote season passes to the downtown area on a one-on-one basis. All merchants and citizens must participate in the pass system in order for the program to be successful. Administrator Klaphake confirmed that he will ascertain information on the total number o f passes sold to date, etc. prior to Town Board approval of the Contract. The Committee recommends approval of the Passenger Transportation Services Contract in the amount of $12,500 with Estes Park Trolley Corp. MISCELLANEOUS SAFETY EOUIPMENT - REOUEST AUTHORIZATION TO PURCHASE. Public Works Director Linnane reported that $15,050 was budgeted for miscellaneous shop equipment/supplies, and he requested authorization to expend $7,396.57 at this time (a detailed list was provided for review). In addition, the budget contains $17,300 to purchase hazardous containment safety supplies, and staff requested authorization to purchase supplies at this time totaling $6,152.10. OSHA has required these supplies which -are necessitated by the Water Dept. in the operation of the water treatment plants (chlorine, etc.) Staff confirmed that these supplies cannot be shared with the hazardous material list recently identified by the Fire Dept. The Committee recommends approval of both expenditures as identified above. IRADFOROPU/LISHING.0 RECORD OF PROCEEDINGS Public Works Committee - April 28, 1994 - Page 3 REPORTS. The Committee reviewed the Customer Service Response and Water Reports for March. Graphs for year-to-date water billed indicate a 5.8% increase; water revenues are up 7.8%. The yearly Water Line Flushing Program has begun, and staff has verified that the zinc additive is proving successful in helping to keep the water lines free from corrosion. David Czapp applauded the Water Dept. for their speedy response to a water dis- colorization problem at his home which occurred during the flushing program in his neighborhood. The Committee also expressed their commended Water Dept. employees for their courteous actions. In conjunction with the EVRPD, NPS, BOR, and Rotary, the Town will participate in National River Cleanup Week May 14-21 from 10:00- Noon. The Town provides vehicles and Town staff donates their time. The Committee complimented the Town employees that volunteer for this program. Following completion of all agenda items, staff requested the , Committee enter Executive Session to discuss property acquisition with the Town Attorney. Committee consensus was reached to enter Executive Session, and Chairman Gillette adjourned the meeting at 10:15 A.M. 8 6 k/1. 1.' 4 3-1-xb, Vickie O'Connor, CMC, Town Clerk BRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Community Development Committee May 5, 1994 Committee: Chairman Doylen, Trustees Dekker and Pauley Attending: All Also Attending: Trustee Marshall, Town Administrator Klaphake, community Development Director Stamey, Advertising Manager Marsh, Conference Services Coordinator Thomas, Museum Director Kilsdonk, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 A.M. 1994 ADVERTISING REPORT. Manager Marsh reported that as of the end of April, 39,543 packets have been mailed. This figure is greater than all previous years, and 7.5% above 1993 for this same period. Telephone calls are also well ahead of all previous years, and 21.5% ahead of 1993, having responded to 13,223 calls as of the end of March. National editorial coverage samples were presented: Midwest Motorist article on The Stanley Hotel; Michigan Living article entitled "Mountain Meander" featuring RMNP; Better Homes & Gardens article on "soft adventure" in the Rockies, featuring RMNP; National Geographic Traveler featured the Wool Market in its May calendar; Golf Digest highlighted playing golf through an elk herd; Outdoor Photographer included RMNP as a "favorite location"; Colorado Daily, identifying Boulder's "Best Of" contest which listed RMNP as Best two-hour getaway--Estes Park was also mentioned, and the "Students Choice of Best" two-hour getaway where Estes Park was listed first, followed by Vail, then RMNP. Copies of the May insert were presented. A total of 182,000 copies will be inserted in the daily newspapers in Boulder, Longmont, Loveland, Greeley, Fort Collins, Cheyenne and Estes Park this coming weekend. The new Colorado Vacation Guide was circulated; 350,000 copies will be distributed in 1994. This version is very condensed and is now funded by private advertising. The Chamber of Commerce purchased one ad for $7,000, and individual properties along Fall River purchased and participated in the "regional list." MUSEUM REPORT. Director Kilsdonk presented the Museum Report for May: a total of 306 hours were contributed by 42 volunteers, and 964 citizens were touched through Outreach Programs. Approximately 100 persons were in attendance April 15th for the Opening Reception celebrating exhibit renovations. - Trustees were invited to a private reception May 26th from 4:00-6:00 P.M. The preview will include the renovations and new Women's Clothing Exhibit. The Community Opening Reception is Friday, May 27 from 5:00-7:00 P.M. The Friends of the Museum are sponsoring all exhibits and openings for 1994. In addition to the receptions, a workshop entitled "Creative Memories" was held educating how to care for and display photographs. The workshop was sold-out with 12 participants and $60.00 was raised for the Museum. "Remembering McGraw Ranch", a free program presented by Ruth McGraw and Jay and Fran Grooters, attracted 60 persons. The Outreach Program for May is "Beads and Feathers" which will be presented by Linda Carlson/CSU--this BRADFOR/PUBLISHING.0 RECORD OF PROCEEDINGS Community Development Committee - May 5, 1994 - Page 2 program is in conjunction with the Women's Clothing Exhibit. May 28-29, the Museum will host "John Dillon Days", featuring automobiles from Mr. Dillon's collection, plus autos from the EPHAATS Car Club. The Parade of Years Group will depart Loveland and proceed to Estes Park. A welcoming banner was purchased by private donation and it will be displayed in the Municipal Building Parking Lot on poles assigned for this purpose. The Advisory and Friends Boards held a joint retreat April 29th at the Museum. Members got better acquainted, developed a brief values statement noting why these boards exist, and re-drafted the Museum's Mission Statement. Curator John Carr will receive intensive training in the care of Museum objects at the Campbell Center for Historic Preservation Studies in Mt. Carroll, Illinois May 9-21. John received a partial scholarship of $400 from the National Endowment for the Humanities. Director Kilsdonk will serve on two program panels at the Colorado- Wyoming Assn. of Museums Annual Meeting May 12-15 in Sheridan. The Friends were unsuccessful in obtaining a grant from Hewlett- Packard for a laptop computer as the firm has elected to concentrate on K-12 education and human service agencies. The Museum has applied for seven grants or scholarships, received 3 (US West, MacGregor Ranch, and National Endowment for the Humanities) and anticipate a decision in May from the Institute of Museum Services General Operating Support application. WATCHABLE WILDLIFE/ELK CENTER - PROPOSAL. Administrator Klaphake reported on meetings held with the Chamber of Commerce on a number of strategic planning issues where a "Watchable Wildlife Program" that includes promotion of a National Elk Center designation were discussed. In these discussions, it was believed that this interpretative center was in character with Estes Park; a 10-acre site located at the northeast corner of Stanley Park was selected as it could enhance the multipurpose use of Stanley Park which is referred to in the Stanley Park Master Plan. Staff commented on the Rocky Mountain Elk Foundation which is a large and powerful organization. It is anticipated that the Elk Center would generally be similarly operated as the Big Horn Sheep Center located is DuBois, Wyoming. To facilitate private funding, staff requested: (1) authorization for the Strategic Planning Committee to include approximately 10 acres of Stanley Park land along Highway 36 as a contribution to this effort, and (2) that such authorization remain in effect for 2 years. The Strategic Planning Committee may, during their deliberations, determine that an alternate site is preferable. Frank Hix commented on the historic precedence found near MacGregor Ranch where F. 0. Stanley originally introduced an elk herd to the Estes Valley. The Committee recommends staff's requests be approved as presented above. TELECOMMUNICATIONS TASK FORCE RECOMMENDATIONS - REFERRAL FROM LIGHT & POWER COMMITTEE. At their meeting April 21, 1994, the Light & Power Committee received the Executive Summary of the Telecommunications Task Force. Trustee Dekker briefed the Committee on the Task Force where Chairman Al Wasson and his Committee established parameters, all of which were completed within their established time-frame. Recommendations of the Task Force were: 1. Attract telecommunications-based businesses to the Estes BRADFORD PUBLISHING COl RECORD OF PROCEEDINGS Community Development Committee - May 5, 1994 - Page 3 Valley. 2. Financing be provided from Community Development Department funds. 3. Effective date be January 1, 1995. 4. Finance economic diversification plans through grant applications. 5. Include this program in the Comprehensive Plan. Trustee Dekker confirmed that such telecommunications-based businesses are generally sole proprietors with no additional employees. It is anticipated that US West construction plans will be completed by the mid/end of 1995. The Committee: (1) commended Chairman Wasson and Members G. Hix, R. Widmer, R. Matzke, E. Blackhurst, and D. Webb for their valuable service on this project; (2) suggested US West Marketing Representatives be contacted to obtain their suggestions for implementation; and (3) the Town include this funding request in 1995 Budget discussions. REPORTS: Conference Center. Conference Services Coordinator Thomas presented the First Quarter Report which compares four user types: room nights, conference, non-profit, and day meetings for January through April, 1993 and 1994. Staff is meeting their goal of converting day meeting users to room night users. The Center has experienced a slight decline the first quarter of 1994, and staff has implemented promotion improvements to increase use during the first quarter of 1995. However, year-to-date numbers (through April) for room nights and conferees are ahead of 1993. Staff organized a "Meetings Express" Program whereby leads are passed on to all program subscribers for groups of under 150. The accommodation subscriber list contains 25 members and additional subscribers can join at any time. Conference groups are surveyed following their departure and the Holiday Inn is proving to be an "excellent partner"; staff is very pleased with the Holiday Inn's recruiting/training measures for their employees. Better Earth Committee. LeeAnn Wehr/Member reported that the Committee was successful in providing recycling curriculum for grades K-5. Six different packets, books, and games were utilized and received prior to Earth Week. The Committee established a contest designed to increase and document environmentally sound practices and to date, the contest contains 40 participants. A celebration of Earth Day activities is scheduled September 24th at Stanley Park which will include naming contest winners and present awards. Ms. Wehr announced that her Committee applied for three State grants totalling $28,073, and all have been approved: 1) $6,978.00 to purchase ten recycling containers for distribution in the central business district and Stanley Park. The containers will be used for the collection of glass, aluminum and plastic. Product collection is included in the grant for one year, and following that period, the Town will own and be responsible for collection services; 2) $7,095 to purchase a roll-off container with two compartments, one for office paper, one for magazines and catalogs. Funding to transport these items to the recycling center will be provided for one year. Following collection, these items are processed into new products; 3) $14,000.00 to prepare a Resource Guide. Approximately 25,000 guides will be distributed and it will provide environmental tips, the "how, where, and why" BRADFOR/PUILISHING.0 RECORD OF PROCEEDINGS Community Development Committee - May 5, 1994 - Page 4 to purchase recycled products. The Committee anticipates establishing Estes Park as a nationally recognized center for Eco- Tourism, which may be the first of its kind in the State. All three projects will be initiated as soon as formal approval is issued by the State and equipment ordered and received. Ms. Wehr is hopeful that these program are in place for the 1994 tourist season, and she expressed her appreciation to the Community Development Committee for their current and future support. Discussion followed on citizen education to assist in avoiding abuse of the collection bins (the entire recycled-product load can be contaminated with uncyclable products) . The Committee commended Ms. Wehr and the Better Earth Committee for a job well done, recommending further discussion on Grant #1 for the collection contract following the one-year grant period be referred to the Public Works Committee. Citizen Input. Odd Lyngholm stated that the manner in which the Chamber of Commerce operates is not responsible to those businesses located inside Town Limits versus those outside Town Limits. Businesses inside the limits have no choice but to collect the 4% local sales tax, while businesses outside obtain identical service and contribute zero to the Town. Mr. Lyngholm suggested the Town institute a Chamber User Fee which would be collected by the Chamber and used for advertising. Chairman Doylen advised that a panel is currently working on this issue, and they will be submitting suggestion(s) to seriously address concerns of this nature and provide a level playing field for all. Mr. Lyngholm also suggested the Chamber be separated from the Tourist Information Center. Director Stamey called attention to a Newsletter article from the Resort and Tourism Division of APA entitled "Community Appearance and Tourism: What's the Link?" The article listed standards and recommendations the tourist industry should adhere to, to preserve and enhance those characteristics that make a community interesting, memorable, and attractive. There being no further business, Chairman Doylen adjourned the meeting at 9:01 A.M. 0 460.2 (0 4 6Â«Â£.0 Vickie O'Connor, CMC, Town Clerk BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Board of Adjustment May 2, 1994 Board: Chairman Doylen, Members Dekker, Gillette, Newsom, and Sager Attending: Chairman Doylen, Members Dekker, Gillette, Newsom, and Sager Also Attending: Community Development Director Stamey, Deputy Clerk Kuehl Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. ELECTION OF OFFICERS It was moved and seconded (Newsom-Dekker) that Sue Doylen be elected Chairman of Board of Adjustment, and it passed unanimously. Member Sager expressed appreciation that the Chairman was elected by the body. Chairman Doylen thanked the members for their confidence in electing her Chairman of the Board of Adjustment. APPROVAL OF MINUTES Minutes of the April 6, 1994 meeting were approved as submitted. BIG HORN CAFE. WEST PARK CONDOMINIUMS. UNIT A-1. 401 W. ELKHORN AVENUE/ANTHONY F. RICCIARDI/APPLICANT - REOUEST FOR SETBACK VARIANCE Paul Kochevar, representing the Applicant, reported that compliance with ADA standards requires "places of public accommodation to take steps immediately to remove existing barriers of accessibility". To modify the restaurant to meet these standards, the installation of handicap accessible restrooms is necessary. The remodeling will eliminate seating for 14 customers. To help the Applicant recoup potential lost revenue, a setback variance is requested to enclose the existing patio seating area. This patio area was funded and constructed by the Applicant in 1990 when EPURA extended the sidewalk from Spruce Drive to West Park Center. Neighbors and the Colorado Department of Transportation were contacted. Responses were received from Mary Lamy and Julia Lamy, property owners to the south of Elkhorn Avenue, and the CDOT. All responses were against allowing this variance due to the planned future widening of Elkhorn Avenue. Member Sager read excerpts from the Board of Adjustment Powers and Duties which stated that the Applicant must show an extraordinary situation exists which will deny the Applicant's use of his property for economic gain. The fact that the variance will allow the applicant to make more money or make property more valuable is not sufficient to allow a variance. Discussion included property line identification, dimension calculations of the proposed variance, and the possibility of expansion in other directions. It was suggested that the proposed area run parallel with the building and extend no farther to the south than the existing mechanical room; however, this option was not chosen by the Applicant because of the added cost involved for relocation of the supporting wall. BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Board of Adjustment, May 2, 1994 - Page 2 It was moved and seconded (Gillete-Sager) the setback variance request be denied based on the letter from the Colorado Department of Transportation who recommended denial pursuant to potential future widening of Elkhorn Avenue, and it passed unanimously. There being no further business, Chairman Doylen adjourned the meeting at 8:35 a.m. -TE- Kwn Tina Kuehl, Deputy Town Clerk BRADFOROPUSLISHING CO RECORD OF PROCEEDINGS Special Events Committee April 28, 1994 Committee: Chairman Doylen, Trustees Gillette and Marshall Attending: Chairman Doylen, Trustee Gillette Also Attending: Town Administrator Klaphake, Special Events Director Scott, Special Events Coordinator Hinze, Rooftop Rodeo Committee President Joan Van Horn, Top Hands President Jo Adams, Clerk 0'Connor Absent: Trustee Marshall Chairman Doylen called the meeting to order at 8:00 A.M. AGREEMENTS. Sound & Lighting Rodeo Concert. The Committee reviewed an agreement in the amount of $3,200 with Concert concepts to provide sound and lighting for the Sweethearts of the Rodeo Concert July 9. 90/ The agreement contains a provision that stage hands assist in installation, and Director Scott confirmed that Rooftop Rodeo ~C Committee members provide this labor. As Town Attorney White has not reviewed' the Agreement, the Committee recommends approval of the Concert Concepts Agreement subject to Town Attorney approval. ~COMMITTEE REPORTS. 'hooftop Rodeo Committee (RRC) . President Van Horn highlighted cAnges made thus far by the RRC: new stock contractor - RRC was conberned with the quality of the stock and thus powder River Rod Produh~:ions (in lieu of Alsbaugh) was obtained. Powder er receive<one of 13 top stock awards and they are one of s eral stock corikactors used for Cheyenne Frontier Days and the tional Finals in ylas Vegas. As quality of the rodeos pr ipitated additional dbUars, it was decided to reduce spen ng on the concert. A coneqrt, however, is still planned, and contract has been signed with 3,Leethearts of the Rodeo. The R o schedule has been changed: the dbqpert will be held on Satur y prior to Rodeo Week; two afternoon afld four night rodeos ar cheduled. Evening performances have been'beved up to 7:30 P. to assist families, and the childrens ticket'4,rice has bee reduced from $5.00 to $3.00/ea. RRC attempted to~ake the eos more affordable for families while taking advan e o the increased number of visitors. Jim Doolittle/Carni ontractor, will promote the carnival and include a petting zo RRC interest is very high a over $ 000 has been raised from sponsors for the rodeos, co ert and poe night. The Committee's aim is to continue and nhance the uni e western experience provided by rodeo festi ies. President Van orn expressed RRC's appreciation to the T stees for their continu support and also that of the Speci Events staff, which, co ined with the volunteers make t s event work. Administrator phake stated that the sched is much improved and that RRC hould take advantage of t parade setting along the sidewalk and m ket Rodeo Week with b chures. The Committee commented that the changes appear to b a good business move and that such are very ex 'ting. President an Horn confirmed that the transportation center ill again b used during Rodeo Week for the portable ticket sa s booth. To Hands. President Adams briefed the Committee on this non- p fit group that was organized and approved as a separate k-2 CONCERT CONCEPTS PRODUCTION SERVICES, INC. 1550 WEST EVANS #H DENVER CO 80223 (303) 936-3550 FAX (303) 936-3550 SERVICE AGREEMENT CONTRACT This agreeement entered into by and between CONCERT CONCEPTS hereinafter referred to as FIRST PARTY, and FOR: ROOF TOP RODEO BILL TO : Roof Top Rodeo Estes Park COâ€ž ADDRESS : P.O. Box 1967 CITY & STATE: Estes Park CO. 80517 PHONE : (303) 986-6104 hereinafter referred to as SECOND PARTY, WITNESSETH: under the conditions of this contract the FIRST PARTY will furnish to the SECOND PARTY the equipment itemized below. Certain conditions govern the service provided, and must be observed. CONDITIONS OF THIS CONTRACT: 1. The equipment and services will be furnished: Estes Park Fairgrounds DATE : 7-9-94 2. The equipment shall be furnished with competent staff to operate this equipment and to supervise its installation and removal. 3. In the event of a concert or function in series at the same location other than that described in this contract, such concert or function shall constitute a seperate service and shall be negotiated as such. 4. The SECOND PARTY shall provide adequate security for equipment on or around the stage and in the audience, and shall be liable to the FIRST PARTY for any damage to or theft of equipment occurring at the designated location covered by this agreement, except for damage which is the direct result of negligence by the FIRST PARTY. 5. SECOND PARTY shall hold FIRST PARTY harmless from any other expenses or charges in connection with the performance of any concert or other function covered by this agreement. The responsibility of FIRST PARTY hereunder is limited to the providing of the agreed upon equipment and services, and that the liability of the FIRST PARTY shall be limited to the fee specified in this contract. 4. SEIND-PARTY shall hold FIRST PARTY harmless-f-!2-2Â£1-1.-i-a*i:+ily fur km-j Liry to the~Um~r'eem-oc..~Â£22.Berty (2.f_20.*coe---*rr-Erttendance at any concert or other function co_Â£2.Wli571*Ti=-aq-meament, including but not limited to electrj-Gae-gTTEEE-or falling objects exceptÂ¥6F-m=-6 , e.ubting from- 1=*eg-I~lgence by FIRST PARTY. 7. FIRST PARTY shall not be liable f or non-compliance with the terms of this agreement due to: extraordinary wear, acts of God or circumstances beyond their control such as: winds, fire, flood, earthquake, riot or rain in the case of an outdoor concert or event. 8. FIRST PARTY will be the final authority with respect to setting up and operating the specified equipment, particularly, in matters concerning the safe oberation of the equipment. SECOND PARTY is responsible for compliance with this agreement and shall be liable for full contract price not withstanding delays or failures resulting from non-compliance with this agreement. THIS CONTRACT CONTINUED ON NEXT PAGE CONCERT CONCEPTS SERVICE CONTRACT CONTINUED 9. All payments are to be made in cash, money order or certified funds. NO CHECKS will be accepted unless otherwise noted. (company ck. ok.) 10.) The SECOND PARTÂ»Â·.must have a -50% DEPOSIT which will be NON-REFUNDABLE. /.AA THE DEPOS I T MUST E*Zageergâ‚¬6--BY 4-20-94 / The deposit is applied to-agreemeri--pri-ce-:Â» (3C,pÂ«*0+ ~*al. 9*N, 11. THE SECOND PARTY SHALL PROVIDE FOR THE ENGAGEMENT: (a) 8 COMPETENT stage hands for load-in beginning at 9:00am July 9 1994 ending at INSTALLATION COMPLETION and ,load-out beginning at END OF SHOW. SECOND PARTY will furnish names of load-out crew members no later than the beginning of load-in and identify a representative of SECOND PARTY to be present and assure appearance and performance of load-in and load-out crew. ~~ (b) SECOND PARTY wirtsate-*-c'"pn- it to CONCERT CONCEPTS of $ -or non-performance ot tne load-in or load-out crews THE SECOND PARTY SHALL FURTHER PROVIDE: (bl) one licensed and qualified electrician, to be ready to work within 30 minutes after the beginning of load-in. ( b2) electrical service of 600 amps SINGLE phase(sJ, 110 volt, to be located within 75 feet of stage. N/A (b3) one 3J~lfs.:~.E'E'-fork lift. f /A (b4) meals for CONCERT CONCEPTS personnel at the following time(s) and coffee, soft drinks and bottled water. /A (b5) rooms for Â· CONCERT CONCEPTS personnel from thru k*20 ( b6) one guest pass for each member of the CONCERT CONCEPTS CREW. WHEN YOU SIGN THIS FORM, YOU 'AGREE TO ABIDE BY THE CONDITIONS SET FORTH ON THIS CONTRACT AGREEMENT. CONCERT CONCEPTS DATE SECOND PARTY DATE 1 L# QUAN DESCRIPTION PRICE 60 Par 64 w/Trusses and dimmers Follow Spots 1 Concert Sound System as per Ryder 1 Roof System 40'x40' 1 Clear Com 4 station 1 8'x8' Drum Riser MINIMUM SERVICE PERIOD: 7-9-94 LIGHTING SYSTEM :$ INC. STAGE/ROOF SYSTEM:$ 3200.00 SOUND SYSTEM :$ INC. TRUCKING FEE :$ INC. TOTAL SERVICE FEE:$ 3200.00 SECURITY DEPOSIT :$ 1600.00 BALANCE DUE :$ 1600.00 TOTAL SERVICE AMOUNT: $ 3200.00 ---------DOLLARS THE ABOVE AMOUNT PAYABLE ON DEMAND TO CONCERT CONCEPTS. ***** BALANCE DUE UPON COMPLETION OF LOAD IN ***** DESCRIPTION OF SERVICE: SET UP ROOF AND LIGHT SYSTEM AND SOUND OPERATE SYSTEMS FOR SHOW AND TEAR DOWN. The SECOND PARTY promises to pay to the order of CONCERT CONCEPTS amount listed above. The total service amount must be paid on set date 750.00 EACH DATE or a 1 3/4% finance charge @ 21% per annum will be charged on ALL accounts 30 days past due. There is a $15.00 charge on ALL returned checks. In the event of default in making payment or complying with other terms hereof, customer agrees to pay all costs involved in collection, including court costs and reasonable attorney fees. ALL CHARGES AND PRICES LISTED ABOVE ARE EFFECTIVE UNTIL 1994. YOUR SIGNATURE BELOW INDICATES: 1) YOUR AGREEMENT TO THIS CONTRACT AND 2) THAT YOU HAVE READ AND UNDERSTOOD THE ABOVE LISTED CONDITIONS OF THIS SERVICE. SIGNED CONTRACT WITH DEPOSIT CONFIRMS EQUIPMENT AVAILABILITY AND STATED CHARGES. THIS CONTRACT ENTERED INTO : COLORADO DENVER COUNTY, THIS 5th DAY OF April . 1994. BY SECOND PARTY (PURCHASER) BY - FIRST PARTY (CONCERT CONCEPTS) 0, C.11 41 C.Â·4 t.) 1-' enâ€¢OFOROPIjELISHINGCO RECORD OF PROCEEDINGS Public Works Committee April 28, 1994 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: Chairman Gillette, Trustee Doylen Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Town Attorney White, Construction/Facilities Manager Sievers, Clerk O'Connor Absent: Trustee Miller Chairman Gillette called the meeting to order at 9:30 A.M. VEHICLES - REOUEST AUTHORIZATION TO PURCHASE. ~ 3/4-Ton 4WD Pickup Truck/Street Department. Director Linnane requested authorization to purchase said truck with a snowplow to replace a 1975 Ford Pickup Truck with 97,000 miles. Three bids were received, and Burt Chevrolet was the lowest with a bid of .kJA.1. Rains Motor Co. bid which reduced their bid to $19,386.10. The $18,747.49 w/trade-in. The 2% local discount was applied to the budgeted amount was $19, 500. 00. The Committee recommends accepting the low bid in the amount of $18,747.49 submitted by Burt Chevrolet. will replace a 1984 Chevrolet Truck with 104,000 miles. Rains 3/4-Ton 4WD Truck/Water Department. This truck with a utility body Motor Co. was the only bidder with $19,597.40 w/trade-in. The budgeted amount was $25,270.00. The Committee recommends accepting the bid in the amount of $19,597.40 submitted by Rains Motor Co. 1994 WATER MAIN LOOPING PROJECT - REOUEST AUTHORIZATION TO BIDÂ· Direftor Linnane requested authorization to bid said proje hich inclu- s replacing an 8" steel line with 135' of new ductile iron and 330' of new 12" pipe on Big Horn Drive; eplacement of 1- '4" teel main with 1,050' of new 6" pipe Eagle Cliff Road; nd r acement of a 4" steel main with 95 of new 8" pipe from ainz P way to Columbine Drive. Bi results will be revie d at the y Committee meeting. The ommittee recommends staff ,e authoriz to bid this portion the 1994 Water Main Loopi Project. 1994 REET OVERLAY PROJ T - AWARD D. Const ction/Facilities Mana r evers reported that the budget conta s $100,000 for this pr ct. This yearls project proposes 1.2 m es of 1-1/2" overlay d 2 miles of Type II slurry seal. Addit nal work for other ernmen 1 agencies was included in the five .d packages that ere solici d, and these agencies are respo ible for fundi their portion. These agencies were the EVRPD EPURA, and S ial Events Dept. treets included in the overl are: ccasin C cle Dr. Lexington Lane ympian ane Crags Court acia . Willdw Lane mes ad Dr. Ivy St. Three _' s were received as follows: own Portion: Coulson Excavation/Loveland ........... $86,725 Connell Resources/Loveland ............ 76,270 .. . eaâ€¢OFOROP(JOLISHING CO RECORD OF PROCEEDINGS Public Works Committee April 28, 1994 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: Chairman Gillette, Trustee Doylen Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Town Attorney White, Construction/Facilities Manager Sievers, Clerk 0'connor Absent: Trustee Miller Chairman Gillette called the meeting to order at 9:30 A.M. 1994 STREET OVERLAY PROJECT - AWARD BID. A.A.S. Construction/Facilities Manager Sievers reported that the budget contains $100,000 for this project. This year's project proposes 1.2 miles of 1-1/2" overlay and 1.2 miles of Type II slurry seal. 64 Additional work for other governmental agencies was included in the five bid packages that were solicited, and these agencies are responsible for funding their portion. These agencies were the EVRPD, EPURA, and Special Events Dept. Streets included in the overlay are: Moccasin Circle Dr. Lexington Lane Olympian Lane Crags Court Acacia Dr. Willow Lane Homestead Dr. Ivy St. Three bids were received as follows: Town Portion: Coulson Excavation/Loveland ........... $86 ,725 Connell Resources/Loveland .. 76,270 Western Mobile/Boulder ..... ........... 65,290* Pursuant to consulting with the City of Greeley, staff is proposing to purchase 19,350 sq. yds. of Type II slurry seal from Vance Brothers, Inc. at the cost of $1.10/sq. yd. for a total purchase price of $25,285*. Those streets included in the slurry seal include: Mountain View Court West Riverside Dr. Elk Ridge Court David Dr. Community Dr. Weston Lane North Lake As field quantities and conditions will vary, and the opportunity to include an additional street(s) may be available, staff requested authorization to increase the expenditure ($90,575*) to a maximum budgeted amount of $100,000 between Western Mobile and Vance Brothers. Discussion followed concerning the existing drainage concern at the fairgrounds which is why the entire concession area will be reconstructed, determining factors used to place streets on the Program, how street-work coordination is achieved between various entities, slurry seal cosmetic appearance and durability. Director Linnane expressed his appreciation to Manager Sievers for the extensive research into the slurry seal product which will result in a money savings to the Town. The committee recommends acceptance of the total low bid in the amount of $104,840 from Western Mobile which includes the governmental agencies listed above (funding to be the responsibility of each agency, and the $25,285 expenditure for Type II slurry seal from Vance Brothers, and the authorization for staff to increase the expenditure to the maximum budgeted amount of $100,000 between both contractors. IRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Public Works Committee - April 28, 1994 - Page 2 Western Mobile/Boulder .. 65,290* Purs nt to consulting with the City of Greeley, staff is pro sing to pu ase 19,350 sq. yds. of Type II slurry seal fr Vance Brothers, Inc. at the cost of $1.10/sq. yd. for a tot purchase price of 5,285*. Those streets included in the lurry seal include: Mountain Vi Court West Riverside D Elk Ridge Cou David Dr. Community Dr. Weston Lane North Lake As field quantities and co tions wi vary, and the opportunity to include an additional reet may be available, staff requested authorization to inc a the expenditure ($90,575*) to a maximum budgeted amount of $ 000 between Western Mobile and Vance Brothers. Discussion followed concer ng the exis ng drainage concern at the fairgrounds which is the entire ncession area will be reconstructed, determ' ing factors used t place streets on the Program, how street- rk coordination is ac 'eved between various entities, slurry s cosmetic appearance and ability. Director Linnane express his appreciation to Manage Sievers for the extensive rese ch into the slurry seal product 'ch will result in a money avings to the Town. The Commit e recommends acceptance f the total low bid in the amount of 4,840 from Western bile which includes the governmental agenc s listed above ding to be the responsibility of each agency, nd the $25,2 expenditure for Type II slurry seal from Vance Bro ers, and e authorization for staff to increase the expenditure to he m imum budgeted amount of $100,000 between both contractors. A.A.4. CONTRACT. 1994 PARK AND RIDE PROGRAM TROLLEY SERVICE - REOUEST APPROVAL OF The Committee reviewed the Trolley Corp. Contract in the amount of <5;412,500 for the Park and Ride Program. EPURA Commissioner Martin ,/' 33, and Executive Director Anderson, and Trustees Doylen and Gillette 41 -. 5 will promote season passes to the downtown area on a one-on-one ~\ ~ basis. All merchants and citizens must participate in the pass system in order for the program to be successful. Administrator Klaphake confirmed that he will ascertain information on the total number of passes sold to date, etc. prior to Town Board approval of the Contract. The Committee recommends approval of the Passenger Transportation Services Contract in the amount of $12,500 with Estes Park Trolley Corp. MISCELLANEOUS SAFETY EOUIPMENT - REOUEST AUTHORIZATION TO PURCHASE. 2.Ag. Public Works Director Linnane reported that $15,050 was budgeted for miscellaneous shop equipment/supplies, and he requested authorization to expend $7,396.57 at this time (a detailed list was provided for review). fr- 0.-' '~ In addition, the budget contains $17,300 to purchase hazardous .-: ' 7 containment safety supplies, and staff requested authorization to purchase supplies at this time totaling $6,152.10. OSHA has required these supplies which are necessitated by the Water Dept. in the operation of the water treatment plants (chlorine, etc.) Staff confirmed that these supplies cannot be shared with the hazardous material list recently identified by the Fire Dept. The Committee recommends approval of both expenditures as identified above. CONTRACT FOR PASSENGER TRANSPORTATION SERVICES THIS AGREEMENT, effective the day of 1994, by and between the TOWN OF ESTES PARK, P.O. Box 1200, Estes Park, Colorado, 80517 ("Town") and the ESTES PARK TROLLEY CORPORATION, a Colorado Corporation, P.O. Box 4552, Estes Park, Colorado, 80517, ("Company"). WHEREAS, the Town is responsible for administering certain portions of the Estes Park Downtown Redevelopment Program, which includes provisions and programs for traffic circulation and parking, and movement of motor vehicles and pedestrians; and WHEREAS, Estes Park needs a "park and ride" service during certain periods of the year to accommodate employer and employee parkign needs; and WHEREAS, the Company is in the business of providing public transportation for passengers to, within and from downtown Estes Park and various locations in the Estes Park community, and holds a permit from the Colorado Public Utilities Commission for such business; and WHEREAS, the Company has provided such passenger transportation services since 1987 in the Estes Park community. THEREFORE, in consideration of the mutual covenants and obligations in this contract, it is agreed by and between the parties as follows: 1. Company Services. The Company shall provide trolley (bus) passenger transportation services in the Estes Park downtown from at least July 18, 1994 through September 5, 1994. For every 25 season passes sold at $10/each, the trolley will begin operations one day earlier than July 18. For example, if 500 season passes are sold, the trolley will begin operating 20 days earlier than July 18, on June 27, 1994. The Company shall schedule trolley routes to provide a maximum of 20-minute interval service from the Power Plant and West Elkhorn (Lumberyard) Parking Lots to the Transit Center, including a stop at the Chamber of Commerce. Boarding will be allowed at crosswalks and stop lights as practical. The Company shall provide a trolley or bus which operates exclusively on this "park and ride" route. Hours of operation shall be 7:30 a.m. to 10:15 p.m., seven days per week. 2. Consideration. For the passenger transportation services, the Town shall pay the Company Twelve Thousand Five Hundred Dollars ($12,500.00) as follows: June 1, 1994 $12,500 3. Town Representative. The Town hereby designates the Town Administrator as its representative who shall make or properly designate within the scope of his authority, all necessary and proper decisions with reference to this contract. 4. Independent Contractor. The services to be performed by the Company are those Of an .independent contractor and not as an agent, representative, officer, or employee of the Town. 5. Insurance. The Company shall procure and maintain during the entire term of this contract standard form comprehensive general public liability and property damage insurance in the amount of at least $150,000.00 per person and $600,000.00 per occurrence. Said policy shall include the Town as an additional insured and shall include a provision prohibiting cancellation or termination without thirty (30) days prior written notice to the Town. A Certificate of Insurance in a form acceptable to the Town shall be provided to the Town by the Company. The parties understand and agree that the Town is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101 et. seq., u.R.S., as from time to time amended or otherwise available t6 the Town or any of its officers, agents or employees. 6. P.U.C. Permit. The Company, shall maintain its current permit from the Colorado Public Utilities Commission for its oberations during the term of this contract. 7. Default. Each and every term and condition hereof shall be deemed to be a material element of the contract. In the event either party should fail or refuse to perform according to the terms of this contract, such party may be declared in default thereof. 8. Remedies. In the event a party has been declared in default hereof, such defaulting party shall be allowed a period of five (5) calendar days following mailing of written notice of default within which to cure said default. In the event the default remains uncorrected, the party declaring the default may elect to: (a) terminate the contract and seek damages; (b) treat the contract as continuing and require specific performance; or (c) avail itself of any other remedy at law or equity. In the event of default 2 of any of the agreements herein by either party which shall require the party not in default to commence legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for and pay all costs, expenses, expert and legal fees related to such default. 9. Severabilitv. It is agreed the invalidity or unenforceability of any section, paragraph or provision of this contract shall not affect the validity or enforceability of any one or more of the other sections, paragraphs or provisions; and that the parties hereto shall execute any other instruments or perform any acts which are or may be necessary to effectuate all and each of the terms and provisions of this contract. 10. Assignment. This contract shall not be assigned by the Company without prior written approval of the Town. 11. Entire Agreement. This contract constitutes the entire agreement between the Company and the Town and supersedes all other agreements of any nature between the parties. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk ESTES PARK TROLLEY CORPORATION By: L~+ALcuT*-2 3 ....FOR' PUBLISHING co RECORD OF PROCEEDINGS Community Development Committee - May 5, 1994 - Page 2 ogram is in conjunction with the Women's Clothing Exhibit. May -29, the Museum will host "John Dillon Days", f uring automob s from Mr. Dillon's collection, plus autos rom the EPHAATS Ca lub. The Parade of Years Group will de Loveland and proceed Estes Park. A welcoming banner w purchased by private donation d it will be displayed in the cipal Building Parking Lot on pol assigned for this purpose The Advisory and Friends oards held a jo' retreat April 29th at the Museum. Members got etter acqu ted, developed a brief values statement noting why se boa exist, and re-drafted the Museum's Mission Statement. Curator John Carr will receiv nt ive training in the care of Museum objects at the Camp 1 Cente for Historic Preservation Studies in Mt. Carroll, Il nois May 9-2 John received a partial scholarship of $400 fro e National Endo t for the Humanities. Director Kilsdonk wi serve on two program pa ls at the Colorado- Wyoming Assn. of M eums Annual Meeting May 12- in Sheridan. The Friends w unsuccessful in obtaining a grant om Hewlett- Packard fo a laptop computer as the firm has cted to concentra on K-12 education and human service agenci The Museum applied for seven grants or scholarships, receive (US West, acGregor Ranch, and National Endowment for the Humanit ) an nticipate a decision in May from the Institute of Muse vices General Operating Support application. WATCHABLE WILDLIFE/ELK CENTER - PROPOSAL. 6422 Administrator Klaphake reported on meetings held with the Chamber of Commerce on a number of strategic planning issues where a "Watchable Wildlife Program" that includes promotion of a National Elk Center designation were discussed. In these discussions, it was believed that this interpretative center was in character with Estes Park; a 10-acre site located at the northeast corner of Stanley Park was selected as it could enhance the multipurpose use of Stanley Park which is referred to in the Stanley Park Master Plan. Staff commented on the Rocky Mountain Elk Foundation which is a large and powerful organization. It is anticipated that the Elk Center would generally be similarly operated as the Big Horn Sheep Center located is DuBois, Wyoming. To facilitate private funding, staff requested: (1) authorization for the Strategic Planning Committee to include approximately 10 acres of Stanley Park land along Highway 36 as a contribution to this effort, and (2) that such authorization remain in effect for 2 years. The Strategic Planning Committee may, during their deliberations, determine that an alternate site is preferable. Frank Hix commented on the historic precedence found near MacGregor Ranch where F. 0. Stanley originally introduced an elk herd to the Estes Valley. The Committee recommends staff's requests be approved as presented above. .TELECOMMUNICATIONS TASK FORCE RECOMMENDATIONS - REFERRAL FROM LIGHT 7~maHER COMMITTEE. At their m~3'~*~April 21, 1994, the Light _-1.0/~War Committee received the Exeâ‚¬38*v*-Summary of the.-/ef~Zommunications Task Force. Trustee Dekker -5,04Â£LkÂ»-06;;Eittee on the Task Force where Chairman Al Wasson and.b/ift*mmittee established parameters, all of which were com~-0â‚¬M--within ihh~astablished time-frame. Recommendations -gg~ME Task Force were: )-k U~-Kitract telecommunications-based businesses to the.9SM,21 Planning Commission April 19, 1994 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, Gary Cooper, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Brown, Burgess, Cooper, Pohl and Thomas Also Attending: Trustee/Liaison Dekker, Senior Planner Joseph, Town Attorney White, Clerk O'Connor Absent: Commissioner A. Hix Chairman Sager called the meeting to order at 1:30 P.M. and welcomed newly-appointed Commissioners Cooper and Thomas and Trustee/Liaison Dekker, and acknowledged the reappointment of Commissioners Brown and A. Hix. 4.A. Investment Co. /Applicant. This application was also continued 2-Be Final Plat. Tract 15. Fall River Addition, Edwards - from March 15th directing the Applicant to provide a lot area 01 analysis, consider the feasibility of realigning the driveway along Valley Rd., with staff notifying adjacent property owners. Applicant's Representative Bill Van Horn, stated that a list of adjacent property owners had been provided, in a V letter dated March 16, 1994, CDOT advised that the "existing condition includes a gate and asphalt pavement to the right- of-way and appears to be adequate with no improvements required" (based upon an on-site inspection), and a lot analysis. The adjoining 29 tracts of the neighborhood were examined. The tract size ranges from as small as 15,750 sq. ft. up to 208,906 sq. ft. Sixteen tracts are larger, and 13 tracts are smaller than the proposed 41,000 sq. ft. for the resultant tracts of Tract 15. Therefore, by separating Tract 15, the new tract size will not be out of the ordinary. With regard to the Commission's request that the feasibility of realigning the driveway be reviewed, no further action by the Applicant is required as CDOT did not request relocation of the existing access. Senior Planner Joseph reviewed the staff report, and there were no comments from the audience. Finding that there are special circumstances or conditions affecting the property; that the exception is necessary for the preservation and the enjoyment of a substantial property right of the petitioner; that the granting of the exception will not be materially detrimental to the public welfare or injurious to other property in the neighborhood in which the property of the petitioner is situated or in conflict with the purposes and objectives of the title, it was moved and seconded (Burgess/Brown) the Final Plat of Tract 15, Fall River Addition be favorably recommended to the Board of Trustees with the following conditions, and it passed unanimously: 1. That the newly created Lot 15B share access via the existing driveway and that there shall be no other access created to Lot 15B, either from Valley Road or Highway 34. 2. Add the following to the Plat: a. A maintenance agreement note for the common access. b. Water main and service line. 3. Provide private sewer service line to Tract 15B. 4. Secure approval from utility companies regarding encroachment into and vacancies of the portion of the utility easement along the west boundary of Tract 15A. 5. As requested by CDOT, Applicant to provide a letter to CDOT documenting the addition of a single-family dwelling to the access for Tracts 15A and 158. BRA'FOROPUBLISHING.0 RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 4 $<d. ~p..0, Amended Plat. Lot 41. Fall River Addition. Frank & Alma Hix/Applicant. Bill Van Horn stated that the Applicant is proposing to subdivide an existing lot zoned E-Estate into two E-Estate lots, each 41,809 square feet in size. Applicant is requesting an exception to the minimum lot size under Section 16.24.010. The lots will be accessed from a private drive, a portion of which is existing. As proposed, the private drive will provide access to five lots with a grade of 10% - 15% approaching the site. These lots are somewhat secluded and are removed from the views from nearby homes. Potential building envelopes are separated by an existing water line easement which runs through a natural draw. Average slopes are 23%. The proposed building type is well suited to a sloping site, and the proposed lots will be somewhat smaller than several adjacent lots. Considering the average slope, the minimum lot area requirement is approximately 71,000 square feet. Staff had expressed concern that the proposed lot boundaries should be revised to be directly adjacent to the access easement. Verification of the availability of access across the existing private drive must be made, and a road maintenance agreement prepared for review. Concern was also voiced with the water line easement. Mr. Van Horn stated that if the water line is inadequate, it could be enlarged. There is a blanket easement across Lot 39 for sewer and water service to the existing mains. Lot 46 is owned by a Trust, therefore, an easement cannot be included on said lot. The Applicant, Frank Hix, commented that an existing'2" water line is located in the easement and said line is adequate for the two new lots. Town Attorney White advised that the existing 2" water line is in actuality a service line, and that pursuant to an existing ordinance prohibiting the extension of service lines, a new water line must be extended. Public Works Director Linnane noted that each lot must have its own private service line from the existing main along Highway 34 Bypass, or, if the Applicant desires to extend a new 6" water main with three separate service lines, installation must meet Town standards and obtain approval by the Water Dept. All existing and future water lines must remain within the existing easement shown on the plat. With the statement included in the Lot Size Analysis - "The tract to the north is large and will most likely never be developed...", a question was raised as to why the Applicant did not take all of Lot 46 to meet the minimum lot size requirement. Mr. Van Horn stated that is it more logical to have the road as the boundary without having a portion across the access easement due to the uniqueness of the site and character of the neighborhood. Mr. Hix commented that it is in the best interest of the Trust to stay within the boundary, that he (the Applicant) desires to remain within the confines of the lot, and that building sites are limited to the terrain. In addition, if a single-family dwelling is placed on one side of the site, he would not be able to utilize the remaining piece of property. Public Works Director Linnane expressed concern that on the aerial photograph, the easement on the plat did not conform to the existing roadway. Mr. Van Horn agreed that this issue must be reconciled. Senior Planner Joseph confirmed that the staff report had been reviewed. There were no comments from the audience. Finding IRA'FOHIPUe'ISHING.0 RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 5 that there are special circumstances or conditions affecting the property; that the exception is necessary for the preservation and the enjoyment of a substantial property right of the petitioner; that the granting of the exception will not be materially detrimental to the public welfare or injurious to other property in the neighborhood in which the property of the petitioner is situated, or in conflict with the purposes and objectives of this title, it was moved and seconded (Cooper/Pohl) the Amended Plat of Lot 41, Fall River Addition be favorably recommended to the Board of Trustees with the following conditions, and it passed by the following votes: Those voting "Yes" Commissioners Burgess, Cooper, Pohl, Sager and Thomas. Those voting "No" Commissioner Brown. 1. If two water service lines are installed that they remain within the present easement, or if the water line is enlarged to 6", it be installed pursuant to Town standards and obtain Water Department approval. and also be located within the present easement. 2. Confirm that the access easement conforms to where the actual physical road lies within the access easement, and explore the possibility of increasing the easement to a uniform 30' width throughout its length. 3. Locate new sewer easements to serve the proposed lots for the Estes Park Sanitation District. These should be shown on the Final Plat. 4. A shared access maintenance agreement shall be prepared and provided for staff review. Commissioner Brown stated that his negative vote was based upon the fact that the surrounding neighborhood was still in large-lot form, conforming to the E-Estate zoning. BRADFORD/UILISHING COÂ· RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 6 alon Raven Ave. is in need of repair and that the Applicant is re onsible for such repair. Planner eph confirmed that all access will be off Rave Ave. and t an access easement to Lot BA and associ d maintenance a eement for said easement be made a condit Of approval. A lots confirm to the minimum 1 size requirement. Co nts were heard from Ron Harvey, w advised that the majority the Homeowner's Association contacted were in agreement w the proposal, particul y with the note being placed on plat stipulating tha 11 lots would be for single-family dev opment. It was moved and seconded (B ess/Bro the Amended Plat of Lots 8-12, Long Pine Acres Ad ion favorably recommended to the Town Board with the follow onditions, and it passed unanimously: 1. A note be placed the pla estricting access of all lots to R n Ave., pr are and provide a maintenance a eement for acc s to Lot 8A for staff revie 2. Improve e drainage along the south ide of Raven Ave. 3. Th earing basis be added to the plat. 4. e bearing direction along the south side o Raven Ave. be labeled. CO ssioner Burgess noted her pleasure with the change n d elopment from commercial to residential. atâ€¢'F Final Plat. Lots 1 and 2. Stanlev Villaae Subdivision. Stanley Commercial Development/Applicant. Representative Van Horn stated that the previous Stanley Village Subdivision created two lots, one each owned by the Park National Bank, and Stanley Village Development. The proposed subdivision enlarges existing Lot 1 (Park National Bank), by including a vacant area to the west of the bank. The bank will have ownership and will construct the next building on Lot 1. Mr. Van Horn confirmed that the total combined floor area of Lots 1 and 2 is not being increased; the 160,000 sq. ft. limitation will not be exceeded. Attorney White and Mr. Van Horn responded to a question raised on the prohibition of additional freestanding signs on Lot 1. Planner Joseph reviewed the staff report and clarified gross floor area calculations to ensure the 160,000 sq. ft. is not exceeded, and that floor area below grade is included in the 160,000 sq. ft. limit. Mr. Van Horn agreed and advised that if in the future Stanley Village Development desires to increase the combined area it was understood that approval must be obtained from EPURA and the Planning Commission. There were no comments from the audience. As all nine staff recommendations had been met, it was moved and seconded (Thomas/Pohl) the Final Plat of Lots 1 and 2, Stanley Village Subdivision be favorably recommended to the Board of Trustees, and it passed unanimously. 4. '2~ENT PLANS. 4. A. DeWIBBNgle*alia--214--4-L--1+gL--11--al'Il'q**** Subdivision. Par~E_Eali~e Applicant is proposi lin+ougmeru-ct an additional 12,.~ 'Trn aRAOFOW) RluSHING CO. RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 5 4. D., id. Amended Plat. Lots 8-12. Lone pine Acres Addition. Steve Murphree/ADplicant. Applicant's Representative Kerry Prochaska, stated that this proposal is to replat five existing C-0 commercial lots to six proposed single-family lots. Adjacent lots on the south and west are zoned C-0 ik L,.. Commercial. There are R-S and R-M sites across Raven Ave. The proposed lots will be somewhat smaller and more narrow than nearby single family, but otherwise similar in character. The terrain is suitable for single-family development. Section 17.20.020 allows a minimum lot area of 18,000 sq. ft. for a single-family lot in the C-0 District. The proposed lots exceed this minimum. Mr. Prochaska stated that the existing 20' private drive is still owned by the original developer and this portion has been deeded to the owner of Lots 8-12; a note has been added to the plat to this effect. Following review, Town Attorney White approved the language contained in the note. Mr. Prochaska noted that discussion relative to the drainage on the south has not been finalized with the Public Works Director. Configuration of Lots 8A and 9A has been changed to meet the 125' corner lot subdivision requirement. The 20' access easement along Lot 9A to access Lot SA verifies all access will be off Raven Ave. Intended for information purposes only, staff advised that the Inn of Estes recently abandoned a large leach field running along the west line of Lot 13A. Director Linnane noted that the curbing along Raven Ave. is in need of repair and that the Applicant is responsible for such repair. Planner Joseph confirmed that all access will be off Raven Ave. and that an access easement to Lot BA and associated maintenance agreement for said easement be made a condition of approval. All lots confirm to the minimum lot size requirement. Comments were heard from Ron Harvey, who advised that the majority of the Homeowner's Association he contacted were in agreement with the proposal, particularly with the note being placed on the plat stipulating that all lots would be for single-family development. It was moved and seconded (Burgess/Brown) the Amended Plat of Lots 8-12, Long Pine Acres Addition be favorably recommended to the Town Board with the following conditions, and it passed unanimously: 1. A note be placed on the plat restricting access of all lots to Raven Ave., prepare and provide a maintenance agreement for access to Lot 8A for staff review. 2. Improve the drainage along the south side of Raven Ave. 3. The bearing basis be added to the plat. 4. The bearing direction along the south side of Raven Ave. be labeled. Commissioner Burgess noted her pleasure with the change in development from commercial to residential. BRADFOR/PUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee April 28, 1994 Committee: Chairman Doylen, Trustees Gillette and Marshall Attending: Chairman Doylen, Trustee Gillette Also Attending: Town Administrator Klaphake, Special Events Director Scott, Special Events Coordinator Hinze, Rooftop Rodeo Committee President Joan Van Horn, Top Hands President Jo Adams, Clerk O'Connor Absent: Trustee Marshall Chairman Doylen called the meeting to order at 8:00 A.M. AGREEMENTS. Sound & Lighting Rodeo Concert. The Committee reviewed an agreement in the amount of $3,200 with Concert Concepts to provide sound and lighting for the Sweethearts of the Rodeo Concert July 9. The agreement contains a provision that stage hands assist in installation, and Director Scott confirmed that Rooftop Rodeo Committee members provide this labor. As Town Attorney White has not reviewed the Agreement, the Committee recommends approval of the Concert Concepts Agreement subject to Town Attorney approval. COMMITTEE REPORTS. Rooftop Rodeo Committee (RRC). President Van Horn highlighted changes made thus far by the RRC: new stock contractor - RRC was concerned with the quality of the stock and thus Powder River Rodeo Productions (in lieu of Alsbaugh) was obtained. Powder River received one of 13 top stock awards and they are one of several stock contractors used for Cheyenne Frontier Days and the National Finals in Las Vegas. As quality of the rodeos precipitated additional dollars, it was decided to reduce spending on the concert. A concert, however, is still planned, and a contract has been signed with Sweethearts of the Rodeo. The Rodeo schedule has been changed: the concert will be held on Saturday prior to Rodeo Week; two afternoon and four night rodeos are scheduled. Evening performances have been moved up to 7:30 P.M. to assist families, and the childrens ticket price has been reduced from $5.00 to $3.00/ea. RRC attempted to make the rodeos more affordable for families while taking advantage of the increased number of visitors. Jim Doolittle/Carnival Contractor, will promote the carnival and include a petting zoo. RRC interest is very high and over $20,000 has been raised from sponsors for the rodeos, concert and poets night. The Committee's aim is to continue and enhance the unique western experience provided by rodeo festivities. President Van Horn expressed RRC's appreciation to the Trustees for their continued support and also that of the Special Events staff, which, combined with the volunteers make this event work. Administrator Klaphake stated that the schedule is much improved and that RRC should take advantage of the parade setting along the sidewalk and market Rodeo Week with brochures. The Committee commented that the changes appear to be a good business move and that such are very exciting. President Van Horn confirmed that the transportation center will again be used during Rodeo Week for the portable ticket sales booth. Top Hands. President Adams briefed the Committee on this non- profit group that was organized and approved as a separate BRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee - April 28, 1994 - Page 2 organization to support and enhance the Rooftop Rodeo in all its endeavors. This support is especially important due to the recent passage of TABOR. Top Hands also works to promote western heritage and in the past year, they sponsored the cowboy poets night during the rodeo, western dance, additional poets night and dance; and craft show. The 1994 Poets Night was increased from four to five poets plus there will be traditional western music. For the parade, two additional announcers booths have been planned. Top Hands is anticipating promoting the carnival by means of a costumed-gorilla during the parade. In connection with the rodeos, Top Hands has requested PRCA approve bonus checks of $100 to contestants (including the barrel racers) who qualify as the overall winners. With this public/private partnership of common goals, needs/desires can be achieved. President Adams also expressed her appreciation to the staff. REPORTS. Special Event Coordinator Hinze announced the International Dog Sled Pull May 2 and 3. The invitational is expected to bring prime contestants. The Sixth Annual Kite Fly is scheduled May 14 at the Stanley Park Ball Fields. This event is sponsored by the Chamber of Commerce, Trail Gazette, EVRPD, optimists Club, Park School District, Skynasaur, Inc., and the Special Events Dept. This free event includes prizes and had over 100 participants in 1993. During the same weekend, the Estes Park Police Dept. is sponsoring a bicycle rodeo; staff's participation is primarily labor. The Art Walk/Jazz Fest is May 13-15 and Event Director is Max Wagner. Major sponsors are Mama Rose's and Poppy's. This event is again scheduled in Riverside Plaza; staff will confirm what the contingency plan is for inclement weather. Discussion followed concerning the installation of Jazz Fest banners along Elkhorn Avenue and potential liability for the Town. Staff was directed to utilize various Town employees to install Jazzfest, as well as Rooftop Rodeo banners; however, this option is to be de-emphasized and not offered to others. As a side note, Administrator Klaphake advised that when rodeo banners are re-fabricated, a less bulky material should be utilized to maintain the integrity of the light poles. Chairman Scott welcomed the newly-appointed Chairman and Committee. There being no further business, Chairman Doylen adjourned the meeting at 8:27 A.M. lf- 4 -1 . Vickie O'Connor, CMC, Town Clerk