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Home My WebLink AboutPACKET Town Board 1994-04-26. BOARD OF TRUSTEES - TOWN OF ESTES PARK , Tuesday, April 26, 1994 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated April 12, 1994. 2. Bills. 3. Committee Minutes: A. Light & Power, April 21, 1994. B. Public Safety, April 21 1994. C. Planning Commission, April 19, 1994 (acknowledgement only). 4. Resolution - Setting public hearing date of May 24, 1994 for New Beer and Wine Liquor License application filed by LaVonna Sue Kenney, dba LA.TI.DA., 810 Moraine Ave. 5. Continue to May 10, 1994: A. Final Plat of Tract 15, Fall River Addition, Edwards Investment Co./Applicant. B. Amended Plat of Lot 41, Fall River Addition, Frank & Alma Hix/Applicant. C. Final Plat of Lots 1 and 2, Stanley Village Subdivision, Stanley Commercial Development/Applicant. ACTION ITEMS: 1. Light & Power Committee, April 21, 1994: A. Approval of Budget Expenditures - 1. Replace Duty Truck - $8,999.89 2. Recording Test Equipment - $5,820.00 2. Public Safety Committee, April 21, 1994: A. Resolution - Designating Emergency Response Authority. 3. Liquor Licenses: A. Transfer of Ownership from: Estes Cantina, Inc. (Ed Grueff) to Hill Brothers, Inc., dba ED'S CANTINA AND GRILL, 362 E. Elkhorn Ave., Hotel & Restaurant License, includes Extended Hours. 4. Planning Commission, April 19, 1994 - Public Hearings for each of the following: A. Final Plat of Lots 26 and 27, Grand Estates Subdivision, Jim and Eunice Docter/Applicant - Continued from April 26, 1994. 1 B. Final Plat of Lot 3, Canaiy Subdivision, and a Portion of Lot 51, Grand Estates Subdivision, Moreno Tewahay, Inc./Applicant - Continued from April 26, 1994. C. Final Plat of Lots 3-9, Stanley Historic District, FHK Partnership/Applicant. D. Final Plat of Arapaho Meadows, Phase II, Bob Koehler/Applicant. L,z2 6 330 E. Addition, Steve Murphree/Applicant. Amended Plat of Lots 8-12, Lone Pine Acres 5. Roger Shippy - Presentation of Strategic Planning Meeting Report/Park School District R- 3.(Â»AacÂ£46 6. Estes Park Housing_Authority - Amend_Appointme.nts:. _George_J. Hix/Vice Chairman, 8' ' - - r, Secretary and Davfa Habecker/Treasurer. (~ V 7. Town Administrator's Report - Projects. 8. Adjourn. NOTE: The Board of Trustees meeting scheduled Tuesday, June 28, 1994 has been canceled. 2 mi -- D- "' 4 , Town of Estes Park, Larimer County, Colorado, . *PFil. 12 .. .., 19. 94. Minutes of a . Regular. . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . Bth . . day of ..., ,Apri* ., A.D., 19. ?4 at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... H. B. Dannels Present: Mayor Trustees: George J. Hix, Mayor ProTem, i Robert L. Dekker, Stephen W. Gillette David Habecker Also Present: Gary F. Klaphake, Trustees Elect: Town Administrator Susan L. Doylen, Gregory A. White, Willian J. Marshall, Town Attorney Michael E. Miller Vickie O'Connor, Town Clerk Ab==tax Absent: None Mayor Dannels called the meeting to order at 7:30 P.M. PUBLIC INPUT. Louis O'Riordan commented that Trustees Habecker and Hix deserve credit for their participation on the Town Board; took exception to the recent advertising report whereby ads are placed to lure affluent markets; the proposed community center is a luxury and the Town should eliminate and take-over the Recreation District; and the poor are tired of paying taxes for the elitist. CONSENT CALENDAR: 1. Town Board minutes dated March 22, 1994. 2. Bills. 3. Committee Minutes: A. Special Events, March 24, 1994. B. Public Works, March 24, 1994. C. Community Development, April 7, 1994. D. Board of Adjustment, April 7, 1994 (acknowledgement only). 4. A. Final Plat of Lots 26 and 27, Grand Estates Subdivision, Jim and Eunice Docter/Applicant - Continue to April 26, 1994. B. Final Plat of Lot 3,-Canaiy Subdivision, and a Portion of Lot 51, Grand Estates Subdivision, Moreno Tewahay, Inc./Applicant - Continue to April 26, 1994. It was moved and seconded (Hix/Habecker) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Special Events Committee, March 24, 1994: A. Rooftop Rodeo Entertainment/Standard Horse Show Agreements. It was moved and seconded (Hix/Habecker) the Agreements for the Darn Thirsty Cowboys/$2,200.00 and Sweethearts of the Rodeo Concert/$9,350.00, and the Colorado Quarter Horse Show Agreement be approved, and it passed unanimously. 2. Public Works Committee, March 24, 1994: A. Vacation Easement and Ordinance #6-94 for Lot 30. Fort Morgan Board of Trustees - April 12, 1994 - Page 2 Colony Addition. The Public Works Committee recommended approval of the property owner's request (Burton S. Lee) to relocate a 4" water line to facilitate construction of a dwelling. Director Linnane confirmed that the owner will pay for replacement of and upgrade to a 6" water line. Town Attorney White read the ordinance in full. It was moved and seconded (Habecker/Doylen) the Vacation Easement and Ordinance be approved, and it passed unanimously. Whereupon Mayor Dannels declared the ordinance duly passed and adoptedâ€ž ordered it numbered 6-94 and published according to law. B. A-1 Trash Comnanv Trash Collection Contract - $13.575.60. Trustee Gillette cited a "conflict of interest" and stated he would not participate in discussion nor vote. The Committee recommended approval of said contract which represents a 5% increase. Although the new contact was written for a two-year period, pursuant to TABOR, the Board of Trustees must formally review the contract on an annual basis. It was moved and seconded (Habecker/Doylen) the A-1 Trash Company Trash Collection Contract in the amount of $13,575.60 be approved, and it passed with Trustee Gillette Abstaining. 3. Ordinance #7-94 Amending Section 17 .36.020 Estes Park Urban Renewal Authoritv Review Process. Administrator Klaphake reported that when the Town studied re-organizing EPURA, a three-fold plan was initiated - revising EPURA's formal review process was one part of the plan. Removing said review process would bring EPURA in line with other urban renewal authorities. Town Attorney White reported that pursuant to a recent case involving the District Court of Appeals, counsel attempted to define the current double review process, and it was decided to amend the EPURA review process when the re-organization was finalized. EPURA will retain two important functions: the Planning Department will include EPURA in the agency review/comment list for any project within their boundary, and any plan previously approved by EPURA is, hereby, granted "grandfathered" status. Administrator Klaphake commented that during any potential review of further development/amendment to Stanley Village, the Planning Commission will ensure all prior requirements made by EPURA are met. Attorney White read the ordinance. It was moved and seconded (Dekker/Hix) the ordinance be approved and it passed unanimously. Whereupon Mayor Dannels declared the ordinance duly passed and adopted, ordered it numbered 7-94 and published according to law. 4. Following completion of Unfinished Business by the current Board of Trustees, Mayor Dannels presented Certificates of Appreciation to David Habecker and George J. Hix. Town Administrator Klaphake reviewed accomplishments for each during their terms of office. Following closing remarks from Trustee Habecker and Hix, Mayor Dannels declared a recess at 8:00 P.M. Mayor Dannels reconvened the meeting at 8:08 P.M. and Town Clerk O'Connor conducted a Swearing-In Ceremony for Newly-Elected Trustees Susan L. Doylen, William J. Marshall, Michael E. Miller, and J. Donald Pauley. 5. Committee Assignments/Appointments. Mayor Dannels submitted his assignments/appointments to the Standing Committees, as follows: Community Development ....... Susan L. Doylen, Chairman Robert L. Dekker J. Donald Pauley Light & Power ..... .......... Robert L. Dekker, Chairman Michael E. Miller J. Donald Pauley Public Safety .. Stephen W. Gillette, Chairman Robert L. Dekker William J. Marshall Board of Trustees - April 12, 1994 - Page 3 Public Works ................ Stephen W. Gillette, Chairman Susan L. Doylen Michael E. Miller Special Events Susan L. Doylen, Chairman Stephen W. Gillette William J. Marshall Mayor Dannels presented his recommendations for appointments. It was moved and seconded (Gillette/Doylen) the following be approved, and it passed unanimously. Administration Gary F. Klaphake, Town Administrator Vickie O'Connor, Town Clerk Monte L. Vavra, Town Treasurer/Town Clerk ProTem Gregory A. White, Town Attorney David J. Racine, Police Chief Tina Kuehl, Deputy Town Clerk Gary R. Brown, Municipal Judge John W. Easley, Jr., Assistant Municipal Judge planning Commission Robert L. Dekker, 2-Year Appointment, Town Board Liaison Mark Brown, 6-Year Appointment (re-appointed) Alma Hix, " " Gary Cooper, " (new appointment) David Thomas, " " Estes Park Urban Renewal Authority George J. Hix, completing 5-Year Appointment vacated by J. Donald Pauley. Term expires September 14, 1994. Board of Adjustment Susan L. Doylen, Chairman, 4-Year Term Stephen W. Gillette, 2-Year Term Wayne Newsom, 4-Year Term (re-appointed) Larimer County Emergency Management Planning Advisory Board Greggory Filsinger Firemen's Pension Board H. B. Dannels, Mayor Monte Vavra, Treasurer Vickie O'Connor, Secretary Jack Rumley, President Eddie Ford, 1st Assistant Chief Policemen's Pension Board H. B. Dannels, Mayor Monte Vavra, Treasurer Vickie O'Connor, Secretary Dave Racine, Police Chief North Front Range Water Quality Planning Association Bill Linnane Bob Goehring, Alternate Windy Gap Bill Linnane Clerk O'Connor reviewed the amended Committee Meeting Schedule, noting that Board of Adjustment will be moved to the first Tuesday of the month (when there is a need). The majority of committee meetings will now be held at 8:00 A.M. Committee/Miscellaneous Appointments and Committee Meeting Schedules are available to all interested parties. 1 Board of Trustees - April 12, 1994 - Page 4 6. Town Administrator's Report: A. "Park and Ride" Services. Administrator Klaphake stated that the Budget contains three components for public transportation: general trolley service, conference services, and Park and Ride. Ass't. Administrator Widmer assisted with meetings to review the Park and Ride Program with downtown merchants. Trustee Gillette served as Liaison and reported that the 1993 Park and Ride Program was inadequate in certain areas and the 1994 Plan includes implementation of a "stand-by unit" and parking/pick-up sites at the Bureau of Reclamation and Old Lumberyard Lots. The Conference Center Lot is not being included this year due to use conflicts; however, the Town reserves the right to use it again should the need arise. There is also a possibility that the Chamber of Commerce south lot may be available. Hours of operation are 7:30 A.M.-10:15 P.M., seven days/week. Trolleys will run at 20-minute intervals, and it is essential that the program provide continuous service. With current budget funding, the trolley service can only operate for 50 days, beginning July 18th. If a minimum of 500 season passe-7-at -$1070076ach; can be sold,-the service will-- be available perhaps beginning June 27th and operate through Labor Day. It is imperative that the community participate in this program if it is to be successful. The 1994 Agreement stipulates that operation is based upon the number of tickets sold. Assistant Administrator Widmer confirmed that the trolleys have been internally rebuilt, and that cost of operation per trolley, per day is $250.00. Legal liability for the operation of the trolleys is assumed by the owner, Estes Park Trolley Corp. In addition, the owner provides the Town with a Certificate of Insurance. Signs will be placed at the parking/pick-up sites to advise/encourage visitors to use the system. Visitors will pay a fee of $1.00. A new ' experiment will be utilized this year: if the visitor parks in the Bureau lot, they will receive a free ride. The Chamber and Accommodations Association are very supportive of the Park i and Ride Program and they are assisting in the sales effort of the seasonal passes. Administrator Klaphake reported that due to time constraints relative to advertising efforts, this item had not been submitted to the Community Development Committee, and he requested a consensus to begin advertising. Although Trustee Miller stated he was not in favor at this time pending his review of the contract, consensus was reached in support of beginning the advertising effort for the Park and Ride ! Program for 1994. Following completion of all agenda items, it was moved and seconded (Dekker/Doylen) the Board enter executive session to discuss personnel, property interest and contract negotiations, and it passed unanimously. Whereupon, Mayor Dannels adjourned the meeting to executive session at 8:36 P.M. Mayor Town Clerk 1 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Light and Power Committee April 21, 1994 committee: Chairman Dekker, Trustees Miller and Pauley Attending: Chairman Dekker, Trustees Miller and Pauley Also Attending: Light and Power Director Matzke, Assistant Town Administrator Widmer, and Deputy Clerk Kuehl Absent: None Chairman Dekker called the meeting to order at 8:00 a.m. CITIZENS' TELECOMMUNICATIONS TASK FORCE Chairman Dekker explained that the Telecommunications Task Force was established in November 1993 at the suggestion of former Trustee George Hix to examine telecommunications potential and the economic impact on the Estes Valley. Al Wasson, Chairman of the Task Force, reviewed development, provided the final report, and announced that the task force had accomplished its goals and was officially disbanded March 31, 1994. Mr. Wasson thanked the Task Force members and commended the cooperation between the town and its citizens. The. Committee complimented Mr. Wasson for his expertise and leadership in the production of a study that will prove valuable in the future.- Assistant Administrator Widmer added that Mr. Wasson is indicative of the talent in the private sector. Recommdndations of the Task Force include: Â· Attract telecommunications-based businesses to the Estes Valley. â€¢ Use community development funds to finance. â€¢ Use January 1, 1995, as effective date. â€¢ Finance economic diversification plans through grants. â€¢ Include the program in the Comprehensive Plan. The Committee acknowledged completion of the technical study and the project of the Light and Power Committee and the Task Force and recommends the Task Force suggestions be referred to the Community Development Committee. EMPLOYEE RECOGNITION -- JOHN MCDOUGALL John McDougall completed the four-year Lineman Apprentice Training Program and was promoted to Lineman III, effective April 14, 1994. John is the first Light and Power Department employee to successfully complete the program. The Committee congratulated John McDougall for his persistence in completing this program and wished him continued success. John explained the program to the Committee and thanked the members for the opportunity to participate. DUTY TRUCK (CAB AND CHASSIS) -- AUTHORIZATION TO PURCHASE Because of numerous maintenance costs totalling $23,469 on the 1990 duty truck, bids were requested and three bids submitted for the purchase of a new one-ton cab and chassis. The 1994 budget included $22,000 for this purchase. The Committee recommends acceptance of the low bid from Rains Motor Company for $17,699.89, with a trade-in of $10,700.00, for a cost of $6,999.89, plus the cost of $2,000.00 to transfer the utility body to the new truck for a total budget expenditure of $8,999.89. The truck is expected to be in service in late summer. BRADFORDPUSLISHINGCO RECORD OF PROCEEDINGS Light and Power Committee, April 21, 1994 -- Page 2 RECORDING TEST EOUIPMENT -- AUTHORIZATION TO PURCHASE Director Matzke reported that an electronic voltage recorder was purchased in 1989 from Metrosonics. The recorder is used to perform voltage checks and to troubleshoot intermittent service problems. The 1994 budget included $4,500 to purchase an additional voltage recorder to make this service more available. A recorder with additional features was recommended at an increased cost. The Committee recommends the Department authorized to purchase an additional Metrosonics Model PA-7 Power Analyzer/Recorder and accessories from Equal Electric, at a cost of $5,820 -- $4,500 in the 1994 Light and Power budget and $1,320 funded from the Energy Efficiency line item in Administrative and General Expenses. LIGHTING -- INTERSECTION OF HIGHWAY 36 AND FISH CREEK ROAD The request for lighting at this intersection was initiated at a Citizens' Breakfast. Staff proposes to install two street lights with underground feed on the south sidd of the intersection of Fish Creek Road and Highway 36 at a cost of $4,000. operating costs are approximately $100 per year per fixture. Trustee. Miller expressed concern that- this- location-is-out-of-town- limit-s-and Was interested in reading the policy relating to the Town being responsible for such improvements. Director Matzke explained that although this area is out of Town limits, it is within the Light and Power Service Territory. Assistant Administrator Widmer added there is no written policy. The Committee recommends the two street lights be installed at the intersection of Fish Creek Road and Highway 36. Director Matzke will investigate and compare costs of low and high pressure sodium lights. REPORTS Director Matzke presented various graphs and Financial Reports for March. Project Updates: Service at Eagle Rock School is nearing completion. Work on the Terrace Lane project in Wind Cliff will be complete by the next meeting. PRPA is funding the installation of a relay protection scheme with the Town providing labor. CPR training of 37 employees is being conducted this week. Integrated Resource Plan Public Participation Workshop: Platte River Power Authority is developing an Integrated Resource Plan to generate alternatives to meet customers' electrical energy service requirements in a reliable, cost-effective and environmentally responsible manner. Mike Mangelsen presented detail and extended an invitation to the open house/workshop scheduled for April 22, 1994, 10:00 a.m. to 4:00 p.m. in Room 203 of the Municipal Building to gather public input on the planning process. There being no further business, Chairman Dekker adj ourned the meeting at 9:25 a.m. 1-1- 16.2.0 Tina Kuehl, Deputy TowA Clerk . BRADFORIPUBLISHING.0 RECORD OF PROCEEDINGS Public Safety Committee April 21, 1994 Committee: Chairman Gillette, Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Police Chief Racine, Fire Chief Rumley, Lt. Filsinger, Communications Supervisor Clark, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 9:31 A.M. FIRE DEPARTMENT. Proposed Resolution Designating Emergency Response Authority for the Town. Lt. Filsinger briefed the Committee on a statutory requirement that the Town designate, by resolution, an Emergency Response Authority for response and handling of hazardous materials. Fire Chief Rumley confirmed that the designation is for the corporate limits. However, the Department could respond to areas outside Town limits through Intergovernmental Agreements with RMNP, and Fire Districts of the Poudre, Loveland and Boulder County. If needed in other areas, the Department could be called by the State Patrol. The Town previously funded four persons to attend hazardous material training on chlorine and sulphur dioxide. With passage of a resolution, liability at this time would be limited. The Committee recommends approval of the Resolution designating the Fire Department as the Designated Emergency Response Authority in Estes Park. Chief Rumley advised that when the Resolution is adopted, he will forward to the Finance Department standard operation procedures pursuant to insurance requirements. Hazardous Material - Cost of Equipment. Fire Department Representatives Jack Rumley and Ed Ford presented and reviewed a list containing the minimum required equipment to meet present standards for hazardous materials response and containment and equipment for confined space rescue. The cost for the entire list of equipment is approximately $50,000, and funding is unavailable in the 1994 Budget; Administrator Klaphake advised that funding could be considered for the 95- 97 Budgets. Following discussion, the Committee recommends Fire Department staff prepare and submit a priority equipment list, along with associated costs and alternative methods of funding. This item will be considered at the next meeting scheduled June 16. POLICE DEPARTMENT. Firelane Signage, Alleyway Behind The Happy Texan/Park Place Mall Building. This item was originally discussed during the March 17th Committee meeting. Due to unclear ownership status, the Board of Trustees referred the item back to Committee March 22nd. Chief Racine reported that the alleyway does not meet required fire lane standards. In addition, parking difficulties arise in the alleyway when merchants' vehicles are blocked by delivery trucks and/or improperly parked vehicles. Staff contends that business deliveries are possible via existing loading zones. Although the alleyway does not meet fire lane standards, it is crucial for the Fire Department to access the area should there be a fire. Staff BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Public Safety Committee - April 21, 1994 - Page 2 presented two options: post the area "loading zone 15 minutes", or "no standing, stopping, or parking" - staff recommended option #2. Discussion followed concerning deliveries and access to dumpster receptacles. Public Works Director Linnane clarified the ownership status advising that the original plat, which was dedicated in 1906, contained a 20' street right-of-way. There is no evidence that the right-of-way has been vacated; therefore, in staff's opinion, the 20' dedicated right-of-way does exist. Chief Racine confirmed all affected merchants have not been notified that deliveries will no longer be allowed in the alleyway. Chief Rumley read a list of requirements for designated fire lanes provided by the N.F.P.A. and reiterated this alleyway does not meet fire lane standards. The Committee recommends: (1) the existing fire lane sign be removed; (2) a sign stating "no parking or unattended vehicles" be installed; and (3) the Police Department maintain a 30-day enforcement schedule following approval by the Board of-Trustees-to-allow-notification/education of all affected- parties prior to issuing citations. "Buckle Up Week - Discussion. Chief Racine advised that the Department is participating in Buckle Up Week scheduled May 2- 6, 1994. The Mayor-will issue a Proclamation and Community Drive will be known as Buckle Up Boulevard. Although vehicles are now equipped with airbags, seatbelts remain the most effective life saving device. Sgt. Lang is heading this project and educational assemblies have been scheduled for the Elementary, Middle and High Schools. It is anticipated that the Department may qualify for State and National Awards with this program. E-911 Video Presentation. Chief Racine briefed the Committee on the Larimer Emergency Telephone Authority which is the entity that manages the E911 System. Communications Supervisor Clark and Dispatcher Gouge prepared a video of an actual local E911 call where a small child was experiencing convulsions. The dispatcher was able to assist the mother by offering life-saving instructions until arrival Of an ambulance. All dispatchers are scheduled for County-wide training in Emergency Medical Dispatching. Established protocol will provide dispatchers with a list of items they can utilize to assist them in sustaining lives. The Committee viewed the video and commended staff's efforts for a job well done, expressly the efforts of the dispatcher involved. For the benefit of new members, Chief Racine briefed the Committee on the evolution and funding of the Communications System and the relationship to the Larimer County Sheriffs Department. Chief Rumley loaned his copy of. the "Fire and Medical Dispatch System - Alternative Ways of Funding" to Chairman Gillette for his review. REPORTS. The Committee reviewed the 1992-1993 statistics for traffic, reported offenses, arrests and other service calls. An upward trend was found on moving vehicle traffic incidents and drug/alcohol-related incidents. Discussion followed on the transport of persons to the Larimer County Detention Facility, and the Committee directed Chief Racine to provide the Department's cost to provide such transport for the next meeting. 13/ A.FOR. PUBLISHING CO. RECORD OF PROCEEDINGS Public Safety Committee - April 21, 1994 - Page 3 The Committee questioned whether an update from Thorp Associates had been received on the Fire Station Planning Study and if the Agreement included a time schedule. Chief Rumley advised an update had not been received and staff responded that the study is due prior to the 1995 Budget planning process. The Committee expressed concern that if the Police Department is to be considered for possible inclusion for relocation, needs be thoroughly researched to prevent an expenditure to remodel existing facilities and then in the near future relocate altogether. There being no further business, Chairman Gillette adjourned the meeting at 10:35 A.M. to receive a tour of the Communications Center. â‚¬fl-ai~~ Â© thnua.Aj Vickie O'Connor, CMC, Town Clerk I BRADFOROPUILISHING.0 RECORD OF PROCEEDINGS Planning Commission April 19, 1994 Commission: Chairman Al Sager, Commissioners Mark Brown, Harriet Burgess, Gary Cooper, Alma Hix, Edward Pohl and David Thomas Attending: Chairman Sager, Commissioners Brown, Burgess, Cooper, Pohl and Thomas Also Attending: Trustee/Liaison Dekker, Senior Planner Joseph, Town Attorney White, Clerk 0'connor Absent: Commissioner A. Hix Chairman Sager called the meeting to order at 1:30 P.M. and welcomed newly-appointed Commissioners Cooper and Thomas and Trustee/Liaison Dekker, and acknowledged the reappointment of Commissioners Brown and A. Hix. 1. MINUTES. The minutes were approved as submitted. 2. UNFINISHED BUSINESS: 2.A. Preliminary Plat. Lots 14 and 15. Craas Subdivision. Gary Nordick/Applicant. This proposed replat of a 5.9 acre site into six lots for single-family development was continued from March 15, 1994 to determine whether the Applicant would consider designating building envelopes. Applicant's Representative Paul Kochevar, stated that the lot lines were roughly staked and Community Development Director Stamey reviewed the building sites for Lots 5 and 6. Director Stamey had no concern with Lot 5 and made no direct comment on Lot 6. Although Mr. Kochevar earlier stated that the Applicant would not allow the Town access to its water tank, this statement was rescinded. Discussion followed on the access to the east and upper portions of the property (east to west), how public interest will be served (it would be better to come off the upper connection than going straight across the Reed property), development potential of surrounding sites and the demand for a connection. Planner Joseph reviewed the staff report, confirming that the Applicant is in agreement with all other requirements identified in the staff recommendation (utilities, plat information, wildfire mitigation, drainage). There were no comments from the audience. Due to the Applicant's unwillingness to provide public access via the private drive on the upper portion of the site, with the finding that until such time as it has been determined by staff that the access is not needed for future development of adjacent property, it is contrary to the public interest to allow this application to proceed, Commissioner Brown moved the Preliminary Plat of Lots 14 and 15, Crags Subdivision be denied. Commissioner Pohl seconded the motion, and it passed unanimously. Should staff find that the access is not needed, the Planning Commission could reconsider this application at that time. 2.B. Final Plat. Tract 15. Fall River Addition. Edwards Investment Co. /Applicant. This application was also continued from March 15th directing the Applicant to provide a lot area analysis, consider the feasibility of realigning the driveway along Valley Rd., with staff notifying adjacent property owners. Applicant' s Representative Bill Van Horn, stated that a list of adjacent property owners had been provided, in a letter dated March 16, 1994, CDOT advised that the "existing BRADFOROPUILISHINGCO RECORD OF PROCEEDINGS ' Planning Commission - April 19, 1994 - Page 2 condition includes a gate and asphalt pavement to the right- of-way and appears to be adequate with no improvements required" (based upon an on-site inspection), and a lot analysis. The adjoining 29 tracts of the neighborhood were examined. The tract size ranges from as small as 15,750 sq. ft. up to 208,906 sq. ft. Sixteen tracts are larger, and 13 tracts are smaller than the proposed 41,000 sq. ft. for the resultant tracts of Tract 15. Therefore, by separating Tract 15, the new tract size will not be out of the ordinary. With regard to the Commission's request that the feasibility of realigning the driveway be reviewed, no further action by the Applicant is required as CDOT did not request relocation of the existing access. Senior Planner Joseph reviewed the staff report, and there were no comments from the audience. Finding that there are special circumstances or conditions affecting the property; that the exception is necessary for the preservation and the enj oyment of a substantial property right of the petitioner; that the granting of the exception will not be materially detrimental to the public welfare or injurious to other property in the neighborhood in which the property of the petitioner is situated or in conflict with the purposes and objectives of the title, it_ was moved and seconded (Birgess7Browni- -the Finkl Plat of Tract 15, Fall River Addition be favorably recommended to the Board of Trustees with the following conditions, and it passed unanimously: 1. That the newly created Lot 15B share access via the existing driveway and that there shall be no other access created to Lot 15B, either from Valley Road or Highway 34. 2. Add the following to the Plat: a. A maintenance agreement note for the common access. b. Water main and service line. 3. Provide private sewer service line to Tract 15B. 4. Secure approval from utility companies regarding encroachment into and vacancies of the portion of the utility easement along the west boundary of Tract 15A. 5. As requested by CDOT, Applicant to provide a letter to CDOT documenting the addition of a single-family dwelling to the access for Tracts 15A and 15B. 3. SUBDIVISIONS. 3.A. Final Plat. Lots 3-9. Stanley Historic District. FHK Partnership/Applicant. The Applicant is proposing a subdivision of a portion of land within the Stanley Historic District in conformance with the Master Plan towards implementationof open space objectives and future development on Lots 3, 4, 7 and 9. Bill Van Horn, Applicant's Representative, stated that a note concerning open; space restrictions for Lots 5, 6, and 8 had been added to the plat. Discussion followed concerning whether the old driveway to The Stanley Hotel may have had a prescriptive easement; Town Attorney White clarified that such a right may be lost by development of the new road, and it is not necessary to address direct access through Lot 4 at this time. Planner Joseph reviewed the staff report advising that all items had been addressed with the exception of the existing sanitary sewer line and easement which must be added to the plat. IRADFORIPUSLISHING.0 RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 3 Comments from the audience were heard from Rowland Retrum, who, in summary, stated that the Final Plat must be reviewed through the Subdivision Review Process which requires that the location of streets, easements, areas of public use, etc. must be identified. Town Attorney White responded that whenever there is a division of any parcel, such must be submitted to the Planning Commission for their review. This submittal conforms to the Development Agreements. There being no further discussion, it was moved and seconded (Brown/Burgess) the Final Plat of Lots 3-9, Stanley Historic District be favorably recommended to the Board of Trustees with the condition that the sanitary sewer easement across Lot 8 be provided and identified on the plat, and it passed unanimously. 3.B. Final Plat. Arapaho Meadows. Phase II. Bob Koehler/Applicant. Paul Kochevar advised that the Commission reviewed the Preliminary Plat in February, 1994. The Applicant is proposing a 19 lot single-family subdivision with one open space outlot. The site is zoned E-Estate and the proposed number of lots is in conformance with the E-Estate requirements. The Final Plat also meets the terms and conditions of the Arapaho Meadows Annexation Agreement and Town Board action, and building envelope non-disturbance areas for Lots 11, 12, 13 have been established. All staff comments have been addressed with the exception of the CDOT Access Permit. With the required. detail that must be provided, the Applicant will apply for said Permit at a later date. Concerning the design and alignment of Arapaho Road which must be finalized prior to any future sale of Blocks 2 or 3, Mr. Kochevar stated that the Applicant will also file an Improvement Guarantee for construction of Arapaho Road prior to any future sale of Blocks 2 or 3. In addition, all aforestated documents must be filed prior to issuance of the first building permit--a note could be added to the plat to this affect. Regarding the maintenance agreement for the 40' access easement to Lots 9, 10, and 11, Mr. Kochevar reported that this will be accomplished by covenant. This separate document will be submitted to the Town Attorney for his review. There were no comments from the audience. It was moved and seconded (Brown/Thomas) the Final Plat of Arapaho Meadows, Phase II be favorably recommended to the Town Board with the following conditions, and it passed unanimously: 1. The design and alignment of Arapaho Road must be finalized prior to any future sale of Block 2 or Block 3. The right-of-way of Arapaho Road, as shown on this plat, shall be dedicated to the Town at this time. An Improvement Guarantee shall be furnished for construction of Arapaho Road prior to any future sale of Blocks 2 or 3. 2. An open space dedication (or reservation) note must be placed on the plat, and covenants addressing open space maintenance shall be furnished for staff review. 3. A maintenance agreement for the 40' access easement to Lots 9, 10, and 11 must be prepared and submitted for staff review. 4. Pursuant to CDOT requirements, an Improvement Guarantee shall be furnished for Ute Lane and associated first phase improvements, including reconstruction of the existing deceleration lane located on Highway 7. BRA'FORD PUBLISHING CO. RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 4 3.C. Amended Plat. Lot 41. Fall River Addition. Frank & Alma Hix/Applicant. Bill Van Horn stated that the Applicant is proposing to subdivide an existing lot zoned E-Estate into two E-Estate lots, each 41,809 square feet in size. Applicant is requesting an exception to the minimum lot size under Section 16.24.010. The lots will be accessed from a private drive, a portion of which is existing. As proposed, the private drive will provide access to five lots with a grade of 10% - 15% approaching the site. These lots are somewhat secluded and are removed from the views from nearby homes. Potential building envelopes are separated by an existing water line easement which runs through a natural draw. Average slopes are 23%. The proposed building type is well suited to a sloping site, and the proposed lots will be somewhat smaller than several adjacent lots. Considering the average slope, the minimum lot area requirement is approximately 71,000 square feet. Staff had expressed concern that the proposed lot boundaries should--be- revised- to-be-directly adjacent to the-aciess easement. Verification of the availability of access across the existing private drive must be made, and a road maintenance agreement prepared for review. Concern was also voiced with the water line easement. Mr. Van Horn stated that if the water line is inadequate, it could be enlarged. There is a blanket easement across Lot 39 for sewer and water service to the existing mains. Lot 46 is owned by a Trust, therefore, an easement cannot be included on said lot. The Applicant, Frank Hix, commented that an existing 2" water line is located in the easement and said line is adequate for the two new lots. Town Attorney White advised that the existing 2" water line is in actuality a service line, and that pursuant to an existing ordinance prohibiting the extension of service lines, a new water line must be extended. Public Works Director Linnane noted that each lot must have its own private service line from the existing main along Highway 34 Bypass, or, if the Applicant desires to extend a new 6" water main with three separate service lines, installation must meet Town standards and obtain approval by the Water Dept. All existing and future water lines must remain within the existing easement shown on the plat. With the statement included in the Lot Size Analysis - "The tract to the north is large 'and will most likely never be developed...", a question was raised as to why the Applicant did not take all of Lot 46 to meet the minimum lot size requirement. Mr. Van Horn stated that is it more logical to have the road as the boundary without having a portion across the access easement due to the uniqueness of the site and character of the neighborhood. Mr. Hix commented that it is in the best interest of the Trust to stay within the boundary, that he (the Applicant) desires to remain within the confines of the lot, and that building sites are limited to the terrain. In addition, if a single-family dwelling is placed on one side of the site, he would not be able to utilize the remaining piece of property. Public Works Director Linnane expressed concern that on the aerial photograph, the easement on the plat did not conform to the existing roadway. Mr. Van Horn agreed that this issue must be reconciled. Senior Planner Joseph confirmed that the staff report had been reviewed. There were no comments from the audience. Finding BRADFOR. PUBLISHING.0. RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 5 that there are special circumstances or conditions affecting the property; that the exception is necessary for the preservation and the enjoyment of a substantial property right of the petitioner; that the granting of the exception will not be materially detrimental to the public welfare or injurious to other property in the neighborhood in which the property of the petitioner is situated, or in conflict with the purposes and objectives of this title, it was moved and seconded (Cooper/Pohl) the Amended Plat of Lot 41, Fall River Addition be favorably recommended to the Board of Trustees with the following conditions, and it passed by the following votes: Those voting "Yes" Commissioners Burgess, Cooper, Pohl, Sager and Thomas. Those voting "No" Commissioner Brown. 1. If two water service lines are installed that they remain within the present easement, or if the water line is enlarged to 6", it be installed pursuant to Town standards and obtain Water Department approval. and also be located within the present easement. 2. Confirm that the access easement conforms to where the actual physical road lies within the access easement, and explore the possibility of increasing the easement to a uniform 30' width throughout its length. 3. Locate new sewer easements to serve the proposed lots for the Estes Park Sanitation District. These should be shown on the Final Plat. 4. A shared access maintenance agreement shall be prepared and provided for staff review. Commissioner Brown stated that his negative vote was based upon the fact that the surrounding neighborhood was still in large-lot form, conforming to the E-Estate zoning. Chairman Sager declared a recess at 3:15 P.M. Chairman Sager reconvened the meeting at 3:24 P.M. 3.D. Amended Plat. Lots 8-12. Lone Pine Acres Addition. Steve Murphree/Applicant. Applicant's Representative Kerry Prochaska, stated that this proposal is to replat five existing C-0 commercial lots to six proposed single-family lots. Adjacent lots on the south and west are zoned C-0 Commercial. There are R-S and R-M sites across Raven Ave. The proposed lots will be somewhat smaller and more narrow than nearby single family, but otherwise similar in character. The terrain is suitable for single-family development. Section 17.20.020 allows a minimum lot area of 18,000 sq. ft. for a single-family lot in the C-0 District. The proposed lots exceed this minimum. Mr. Prochaska stated that the existing 20' private drive is still owned by the original developer and this portion has been deeded to the owner of Lots 8-12; a note has been added to the plat to this effect. Following review, Town Attorney White approved the language contained in the note. Mr. Prochaska noted that discussion relative to the drainage on the south has not been finalized with the Public Works Director. Configuration of Lots 8A and 9A has been changed to meet the 125' corner lot subdivision requirement. The 20' access easement along Lot 9A to access Lot 8A verifies all access will be off Raven Ave. Intended for information purposes only, staff advised that the Inn of Estes recently abandoned a large leach field running along the west line of Lot 13A. Director Linnane noted that the curbing ./ADIORIPUBLISHING.0 RECORD OF PROCEEDINGS ' Planning Commission - April 19, 1994 - Page 6 along Raven Ave. is in need of repair and that the Applicant is responsible for such repair. Planner Joseph confirmed that all access will be off Raven Ave. and that an access easement to Lot 8A and associated maintenance agreement for said easement be made a condition of appro*al. All lots confirm to tke minimum lot size requirement. Comments were heard from Ron Harvey, who advised that the majority of the Homeowner's Association he contacted were in agreement with the proposal, particularly with the note being placed on the plat stipulating that all lots would be for single-family development. It was moved and seconded (Burgess/Brown) the Amended Plat of Lots 8-12, Long Pine Acres Addition be favorably recommended to the Town Board with the following conditions, and it passed unanimously: 1. A note be placed on the plat restricting access of all lots to Raven Ave., prepare and provide a maintenance agreement for access to Lot 8A for -- 1- blaff i=view. - - - -- 2. Improve the drainage along the south side of Raven Ave. 3. The bearing basis be added to the plat. 4. The bearing direction along the south side of Raven Ave. be labeled. Commissioner Burgess noted her pleasure with the change in development from commercial to residential. 3.E. Final Plat. Lots 1 and 2. Stanley Village Subdivision. Stanley Commercial Development/Applicant. Representative Van Horn stated that the previous Stanley Village Subdivision created two lots, one each owned by the Park National Bank, and Stanley Village Development. The proposed subdivision enlarges existing Lot 1 (Park National Bank), by including a vacant area to the west of the bank. The bank will have ownership and will construct the next building on Lot 1. Mr. Van Horn confirmed that the total combined floor area of Lots 1 and 2 is not being increased; the 160,000 sq. ft. limitation will not be exceeded. Attorney White and Mr. Van Horn responded to a question raised on the prohibition of additional freestanding signs on Lot 1. Planner Joseph reviewed the staff report and clarified gross floor area calculations to ensure the 160,000 sq. ft. is not exceeded, and that floor area below grade is included in the 160,000 sq. ft. limit. Mr. Van Horn agreed and advised that if in the future Stanley Village Development desires to increase the A combined area it was understood that approval must be obtained from EPURA and the Planning Commission. There were no comments from the audience. As all nine staff recommendations had been met, it was moved and seconded (Thomas/Pohl) the Final Plat of Lots 1 and 2, Stanley Village Subdivision be favorably recommended to the Board of Trustees, and it passed unanimously. 4. DEVELOPMENT PLANS. 4.A. Development Plan #94-4. Lot lA. Stanley Village Subdivision. Park National Bank/Applicant. The Applicant is proposing to construct an additional 12,000 sq. ft. building BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 7 on Lot 1. The building will be office use in nature, non- intense retail if at all. The proposed building architecture, use, and size conforms with EPURA's original finding of compliance with the Urban Renewal Plan. On-site parking, which was originally approved by EPURA, is 54 spaces, with shared parking off-site, equal to 4.8 spaces/1000 sq. ft. Parking is accessed directly off-street. Pedestrian access, as shown between parking and building entries, will be 3' wide where vehicles are parked. Parking shown on the plan extends into the 30' access easement along the north property line. Commissioners requested and received a clarification on the non-exclusive parking spaces relative to the five existing spaces "reserved" for the bank. Mr. Van Horn stated that the Planning Commission allowed said reserved spaces during the first subdivision application. Parking supply is not an issue as existing parking spaces are in excess of the buildings. With regard to the actual number of parking spaces, Mr. Van Horn recognized that not all spaces are conforming and that the inventory will be amended to correctly reflect the total number of all parking spaces. Chairman Sager read a portion of Chapter 17.24.010 B5 "Backing"--all parking areas having three or more spaces or egressing onto arterial streets shall be so designed that no vehicle will be required to back on a public way or driveway serving as access to 50 ore more parking spaces in order to enter or exit from a parking space." Chairman Sager stated his concerns with the perpendicular parking proposal along the south and east. Mr. Van Horn stated that he was unaware of any accidents relative to the existing five spaces, and that the roadway is not considered an arterial street; however, he would review same, which will include the potential expansion of handicapped spaces. Mr. Van Horn clarified the design of the two-story building which will be handicapped accessible. In addition, the building will not have a basement appearance. Senior Planner Joseph reviewed the staff report and there were no comments from the audience. It was moved and seconded (Pohl/Brown) Development Plan #94-4, Lot lA, Stanley Village Subdivision be approved subject to the following conditions, and it passed unanimously: 1. All new parking areas to be provided on-site shall be for common use of all Stanley Village tenants. 2. Total gross floor areas for both existing and proposed buildings must be noted on the Development Plan, and any intent to expand existing or proposed buildings in the future should also be noted and gross floor area identified. Floor area to conform to the original approval of a maximum of 160,000 sq. ft. Finished floor elevations to conform to the original EPURA approval. 3. Copies of all maintenance agreements relating to common areas must be furnished to Town staff, and these agreements also be referenced on the Development Plan. 4. Sheet two of the Development Plan be prepared showing existing and proposed buildings and gross floor areas within the building envelopes as shown on the original site plan for Stanley Village, July 1984. Updated parking inventory also be noted on IRADFOROPUILISHING.0 RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 8 this sheet. 5. Conditions as noted on the Final Subdivision Plat be referenced on the Development Plan. 4.B. Amended Development Plan #92-1. Lot 1. Timberlane Subdivision. Curtis & Patricia Thompson/Applicant. Representative Van Horn stated that the Applicant is proposing to: (1) convert the lower level of four existing multi-family units (A2, A3, Bl, B2) to guest units, for a total of four; (2) remove one existing mobile home; and (3) add eight parking spaces. This will result in an Amended Development Plan consisting of nine multi-family, four guest units, and one garage. The new project phasing is: 1994 - Four guest units 1996 - Two multi-family units 1998 - Two multi-family units. Staf f -reported- that -construction-on the four lower level guest units were commenced without a building permit, therefore, certification must be provided by a licensed architect or engineer that the lower finished floor elevation complies with flood protection standards and that the construction meets Uniform Building Code (UBC) requirements. Building permits must be applied for. Planner Joseph reviewed the staff report. Outlot "B" must be dedicated to the Town, pursuant to the agreement noted on the Subdivision Plat prepared in 1992. The notes concerning installation of water line extensions and paving should be deleted. There are 15 paved spaces existing and 8 more planned to be provided. This will meet both existing and future parking demand. A new 6" water main crosses the site. In staff's opinion, with the addition of four guest units, the 3/4" water service line to buildings Al, A2, A3, Bl, 82, is inadequate. Mr. Van Horn presented a letter dated April 18, 1994 submitted by Timberline Mechanical Services, Inc. stating that, in summary, based upon the Uniform Plumbing Code Water System Sizing Calculations, there is a sufficient supply of water to all fixtures as it is unlikely that all of the fixtures will be used at the same time. The Applicant is requesting a development schedule extension to June 1, 1998, which exceeds the standard three-year vesting as set forth in Article 68, Title 24, C.R.S. The Planning Commission is required to grant specific approval for this extension. Town Attorney White confirmed Mr. Van Horn's statements relative to the difficulty in obtaining financing without approval of a total project. Chairman Sager reviewed the Building Official's procedure relative to construction without issuance of a building permit. Planner Joseph advised that Director Stamey concurred with density calculations. As there were no comments from the audience, it was moved and seconded (Thomas/Brown) the Amended Development Plan #92-1 for Lot 1, Timberlane Subdivision be approved with the following conditions, and it passed unanimously: 1. Building permits be applied for. 2. A licensed architect/engineer certify . flood BRADFOR/PUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 9 protection and UBC requirements. 3. Outlot "B" be dedicated to the Town by a separate deed of dedication. This is to be done prior to issuance of the next building permit. 4. Street frontage plantings be completed by July 1, 1994. 5. Specific approval for extension of the development schedule to June 1, 1998 is hereby granted. There being no further business, Chairman Sager adjourned the meeting at 4:42 P.M. ~,Ado 0 -(f/1.t-Â£A./ Vickie O'Connor, CMC, Town Clerk RESOLUTION NO. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Beer and Wine License, filed by LaVonna Sue Kenney, dba LA.TI.DA., 810 Moraine Avenue, Estes Park, Colorado, is April 19, 1994. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, May 24, 1994, at 7:30 p.m., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.01 miles, as measured from the center of the applicant's property. ADOPTED: BRADFORD PuaLIIHING Co. RECORD OF PROCEEDINGS - Light and Power Committee April 21, 1994 Committee: Chairman Dekker, Trustees Miller and Pauley Attending: Chairman Dekker, Trustees Miller andÂ· Pauley Also Attending: Light and Power Director Matzke, Assistant Town Administrator Widmer, and Deputy Clerk Kuehl Absent: None Chairman Dekker called the meeting to order at 8:00 a.m. I.A.I. DUTY TRUCK (CAB AND CHASSIS) -- AUTHORIZATION TO PURCHASE Because of numerous maintenance costs totalling $23,469 on the 1990 duty truck, bids were requested and three bids submitted for the purchase of a new one-ton cab and chassis. The 1994 budget included $22,000 for this purchase. The Committee recommends acceptance of the low bid from Rains Motor Company for $17,699.89, with a trade-in of $10,700.00, for a cost of $6,999.89, plus the cost of $2,000.00 to transfer the utility body to the new truck for a total budget expenditure of $8,999.89. The truck is expected to be in service in late summer. I.A.1. RECORDING TEST EOUIPMENT -- AUTHORIZATION TO PURCHASE - Director Matzke reported that an electronic voltage recorder was d purchased in 1989 from Metrosonics. The recorder is used to perform ~ iN voltage checks and to troubleshoot intermittent service problems. The 1994 budget included $4,500 to purchase an additional voltage recorder to make this service more available. A recorder with additional features was recommended at an increased cost. The Committee recommends the Department authorized to purchase an additional Metrosonics Model PA-7 Power Analyzer/Recorder and accessories from Equal Electric, at a cost of $5,820 -- $4,500 in the 1994 Light and Power budget and $1,320 funded from the Energy Efficiency line item in Administrative and General Expenses. eAAIFOROPUBLISHING Co. RECORD OF PROCEEDINGS Public Safety Committee April 21, 1994 Committee: Chairman Gillette, Trustees Dekker and Marshall Attending: All Also Attending: Town Administrator Klaphake, Police Chief Racine, Fire Chief Rumley, Lt. Filsinger, Communications Supervisor Clark, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 9:31 A.M. FIRE DEPARTMENT. ala. Proposed Resolution Designating Emergency Response Authority for the Town. Lt. Filsinger briefed the Committee on a statutory requirement that the Town designate, by resolution, an Emergency Response Authority for response and handling of hazardous materials. Fire Chief Rumley confirmed that the designation is for the corporate limits. However, the Department could respond to areas outside Town limits through Intergovernmental Agreements with RMNP, and Fire Districts of the Poudre, Loveland and Boulder County. If needed in other areas, the Department could be called by the State Patrol. The Town previously funded four persons to attend hazardous material training on chlorine and sulphur dioxide. With passage of a resolution, liability at this time would be limited. The Committee recommends approval of the Resolution designating the Fire Department as the Designated Emergency Response Authority in Estes Park. Chief Rumley advised that when the Resolution is adopted, he will forward to the Finance Department standard operation procedures pursuant to insurance requirements. Ha ous Material - Cost of Equipment. Fire Departme1 Repres tatives Jack Rumley and Ed Ford presented and rev~,0ed a list taining the minimum required equipment lir meet present St dards for hazardous materials resgprise and containment a equipment for confined space resc!~I' The cost for the entire 1 of equipment is approximate]~$50,000, and funding is unavai e in the 1994 Budgeg/v Administrator Klaphake advised that ding could be con,faered for the 95- 97 Budgets. Following ussion, theiommittee recommends Fire Department staff prepa and subm/E a priority equipment list, along with associated co i,~ alternative methods of funding. This item will be con ared at the next meeting scheduled June 16. POLICE DEPARTMENT. Firelane Signage, Alle ay Behind The Happy 'ean/Park Place Mall Building. This em was originally discusbed during the March 17th Commi e meeting. Due to uncled*, ownership status, the Bo of Trustees referred the iten~ back to Committee Marc 2nd. Chief Racine reported that the)41.eyway does not me required fire lane standards. In add'l.&.ion, parking d iculties arise in the alleyway when merchalÂ£S' vehicle are blocked by delivery trucks and/or improper'k parke ehicles. Staff contends that business deliveries arK pos ' le via existing loading zones. Although the alleyway d s not meet fire lane standards, it is crucial for the Fire Department to access the area should there be a fire. Staff RESOLUTION A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, DESIGNATING THE ESTES PARK VOLUNTEER FIRE DEPARTMENT AS THE DESIGNATED EMERGENCY RESPONSE AUTHORITY FOR ESTES PARK. WHEREAS, Section 29-22-102 C.R.S. 1973 provides for the designation of emergency response authorities for hazardous substance incidents; and WHEREAS, every emergency response authority designated in or pursuant to Section 29-22-102 C.R.S. 1973 shall be responsible for the emergency response to a hazardous substance incident occurring within the Town of Estes Park and for the emergency response to a hazardous substance incident which initially occurs within its jurisdiction but which spreads to another jurisdiction; and WHEREAS, if a hazardous substance incident occurs on a boundary between two jurisdictions or in an area where the jurisdiction is not readily ascertainable, the first emergency response authority to arrive at the scene of the incident shall be responsible for the emergency response, except that, subsequent to the emergency response, continuing responsibility shall be exercised by the emergency response authority in which the incident actually occurred. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THAT: 1. The Estes Park Volunteer Fire Department is hereby designated as the Emergency Response Authority for the Town of Estes Park. INTRODUCED, READ AND PASSED THIS DAY OF , 1994. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk 3<j TOWN OF ESTES PARK 791 WFLD 1 -r 1 'T/-4 - Â¥ .., 1 w ,*0194*1.- -4/r.Fi:Fils/,Mirt, 6,F*4--1 -1 * 4,UAr. ..F .Â¥ r -r,0 - - -------~~*~"f ~>flf.~3 hof JR~@Â·4,1Â·~449-Jit- !4 ' 0. â€¢ . 6 / 742 . h.>:7., ~- , April 22, 1994 Mayor Bernerd Dannels and Board of Trustees Town of Estes Park Estes Park, Colorado 80517 RE: Christian A. Hill Gerald J. Hill Ed's Cantina and Grill Change of ownership Mr. Mayor and Board Members: A records check based upon the names and dates of birth of the above-named individuals has been made. There have been no convictions, nor are there any wants or warrants against them. Therefore, based upon the information received, I would recommend approval of the Change of Ownership request. Sincerely, '. 1 .r h., j C \ V 7.c=*ftifhfÂ·'--,-25' /. c._Af.df-26.---- David J. Racine Chief of Police (303) 586-5331 â€¢ RO. BOX 1200 0 ESTES PARK, CO 80517 â€¢ FAX (303) 586-281 6 ADMI NISTRATION â€¢ FAX (303) 586-6909 OTH ER DR 8404 (02/91 ) COLORAODO DEPARTMENT OF REVENUE Liquor Enforcement Division 1375 Shemlzn St. Dehver CO 80261 COLORADO LIQUOR LICENSE APPLICATION IMPORTANT: For those retail licenses described in Column A bblow, this application and all Ucense Issued Through Use License Account No. supporting documents must FIRST BE FILED IN DUPUCATE WITH, AND APPROVED BY, THE (Expiration Date) for all reference LOCAL LICENSING AUTHORITY (CITY, TOWN, COUNTY). Applications will not be accepted unlessall applicablequestionsare fully answered, all supporting documents correspond exactly with the name of the applicant(s), and proper fees are attached. 7 : . LIABIUTY INFORMATION 4* 7 h You may attach separate sheets or adcitional documents if necessary to fully complete this :County . 'fCity. 'Indust,yrype Uability Dal application. All documents must be typewritten or legibly printed in black ink. Form DR 8404-1, "Incividual History Record" must be completed and filed in duplicate by the following: FEE PAIDÂ· e Â· Each applicant â€¢ Over 5% limited partners Â· All officers/directors of a corporation Cakh Fund: State cay Counly â€¢ Managers Â· All stockholders of a corporation not subject â€¢ Each person required to file form .66-1 41* *1 0 39,1, to the Securities and Exchange Act of 1934 DR 8404 -1 must submit fingerprints â€¢ Over 5% stockholders of a corporation subject to the Local Licensing Authority. to the Securities and Exchange Act of 1934 Â· Please note: Fingerprints submitted will Â· All Umited Uability Company members and managers be used to check criminal history , TOTAL 61@r~Reg . E}*Hrs kxdlri â€¢ All general partners records with the FBI and CBI ..1%4;i 494- NOTE: Ucense status will not be given over the telephone. Ucense will be mailed by the Uquor Enforcement Division to the Local Licensing Authority upon issuance. ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN APPLICANTS FOR BRAND NEW UCENSES, OR TRANSFER* OF OWNERSHIP MUST CHECKTHEAPPROPRIATEBOXES BEtOW IN EITHER COLUMN A ORCOLUMNB L AND MUST:ALSO*CHECK EmIER.BOX{18) OR (19).t 41 - 9 (3) COLUMN A STATE FEES 41 - 9 (3) COLUMN B STATE FEES 18 0 Application Fee for New License $450.00 18 0 Application Fee for New License $450.00 19 E Application Fee for Transfer of Ownership 450.00 19 1 Application Fee for Transfer of Ownership 450.00 20 0 Retail Uquor Store Ucense - City 202.50 26 [3 Public Transportation Ucense each $50.00 20 0 Retail Uquor Store License - County 287.50 27 0 Manufacturers License-Brewery 275.00 21 0 Liquor Ucensed Drugstore - City 202.50 28 0 Manufacturer's License-Winery 275.00 21 U Uquor Ucensed Drugstore - County 287.50 29 0 Manufacturer's Ucense-Distillery or Rectifier 1025.00 22 0 Beer & Wine License - City 177.50 31 U Wholesale Uquor Ucense (Vinous & Spirituous) 1025.00 22 Il Beer & Wine Ucense - County 262.50 32 0 Wholesale Beer License (Malt Uquor) 525.00 23 0 Hotel & Restaurant Lic. W City U County 326.25 37 0 Importers Ucense (Malt Liquor) 275.00 24 0 Hotel & Restaurant Uc. 38 0 Importefs License (Vinous & Spirituous Uquor) 275.00 w/Optional Premises El City O County 326.25 43 0 Limited Winery Ucense 45.00 25 Il Club License m City m County 135.00 44 0 Nonresident Manufacturers Ucense (Malt Uquor) 275.00 40 0 Tavem License O City O County 326.25 41 0 Arts License O City O County 135.00 42 ~ Racetrack License m City m County 326.25 45 m Optional Premises Uc. [3 City m County 326.25 Kl Extended Hours - Special Ucense 170.00 1. Name of Apolicant(s): If partnership, list partners' names (at least two); if corporation, name of corporation: Date filed with Local Authority: 11\ N Brothers Ihc,. la. Applicant is a: F.E.I.N.: Â® Corporation U Indvidual U Partnership U Limited Uability Company gY - 1 2543 6 2. Trade Name of Establishmen~-IDBAk#*' State Sales Tax No.: Social Security No.: C p r 1 -277TS Loin T,hÂ« *Lrt , 224 l. 64*%42 6,-ni Cor; A 03 -3005Â¥ - 000 0 3. Address of Premises:(Specify exact location of premises. Diagram of premises must accompany this application.) Business Telephone: 362. E. giKA,Â« Ave (303)564 - 29 /1 County: 1 State: Zip Code: god i -9- LES *cs /1,Â« Lar,Â¥Aer CO 4. Mailing Address: (Number and Street) C!!1 or Town : State: Zip Code: 605 Â¢ 92 8.3 *u il-'IC 00 5. If this is a transfer of ownership or renewal application, you MUST answer the following questions about this business: Present Trad, Name of That Establishment (DBA): Present State Ucense No.: Present Type otlicense: Present Expiration Date: f=11 k ( LkithÂ« 0-9-(3637 HI + 11 -57/9/9 + . 1 YES , NO 6. Is the applicant, or any of the partners, or officers, stockholders or cirectors of said applicant (if a corporation),or manager, 0 0, under the age of twenty-one years? 7. (a) Has the applicant or any of the partners, or officers, stockholders ordirectors of said applicant (if a corporation) ever mE been convicted of a crime? If answer is Yes," explain in detail. Exclude minor traffic violations. (b) Have persons lending assistance or financial support to the applicant, or the manager, or employees, ever been m gl convicted of a crime? If answer is "yes,0 explain in detail. Exclude minor traffic violations. 8. Has the applicant, or any of the partners, or officers, directors or stockholders of said applicant (if a corporation),or - - manager, ever: = 21= (a) been denied an alcoholic beverage license? (b) had an alcoholic beverage license suspended or revoked? (c) had interest in an entity that had an alcoholic beverage license suspended or revoked? If Â»yes,- explain in detail on separate sheet. X 9. Has a liquor license for the premises to be licensed been refused within the preceding two years? If Yes," explain in detail. Em 10. Are the premises to be licensed within 500 feet of any public or parochial school, or the principal campus of any college, m Mi university or seminary? 11. Does or did the applicant, or any of the partners, or officers, directors or stockholders of said applicant (if a corporation) have a direct or indirect interest in any other Colorado Uquor Ucense (include loans to or from any licensee, or interest in a EE loan to any licensee)? If 'yes," explain in detail. 12. State whether the applicant has legal possession of the premises by virtue of ownership or under a lease. Attach a copy of E El deed or lease. If leased, list name and address of landlord and term of lease. Attach a copy of diagram of premises. 13. Identify the persons, firms, or corporations who now, or will, have a financial interest, evidenced either by loans or equity ownership in the business for which this license is requested. State the names and addresses of any such persons, and the amount and source of such financial interest expressed in dollars or other items of value, such as inventory, furniture or equipment (i.e., bank, relatives, friends, previous owners, etc.). Use separate sheet if necessary. NAME ADDRESS INTEREST 142 f C grof-kecs Inc , Po 80% 1743 8,1,&/4-/c re, Res# 9 4 90:000,00 Ed â‚¬ r ve-f- 9 109-4 P,ne Am,/ Or,Ae'RY*~41 44001 000,00 Thornds Mc(brl,le /1 $50.000 Â· 00 3 14. Ust the names and addresses of all liquor businesses in which any of the persons in the previous question are materially interested. Use separate sheet if necessary. NAME BUSINESS ADDRESS E k Que* -The - E went Center 4 90 Prosiecl V,1 Â£ 64Â· 2 Or; ve, EcteS ArK; co irort 47- Attach copies of all notes and security instruments, and any written agreement or details of any oral agreement, by which any person (including a corporation) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. Page 2 of 4 DR 8404-1 (07/92) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION 1375 SHERMAN.STREET DENVERCO 80261 INDIVIDUAL HISTORY RECORD To be completed byeach Individual applicant, each general and over 5% limited partner of a partnership, each officer, director, and over 5% stockholder of public corporation, over 5% limited liability company members/persons and managers. NOTICE: This individual History Record provides basic information which is necessary for the licensing authorities investigation. ALL questions must be answered in their entirety. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood will jeopardize the application as such falsehood within Itself constitutes evidence regarding the character and reputation of the applicant. 1. Name of Business Date Sodal Security Number hi M [?ro-1-l, ers -1-1 c. 4/10/94 u:Fl -9 6 -3 4-7 S 2. Your Full Name (last, first, middle) 3. Also Known As (maiden name/nickname, etc.) HAI , 6 L r ; 5 4-,2,i 4. Mailing Address (if different from residence) Home Telephone P.0 Â· Eox 44-39 Es-tes Acur k , 00 90 5 1-7 - 003 39 26 - 29 26 5. Residence Address (street and number, city, state, zip) ago t 77,9 7--40â€¢*f S O v, , D rex-ke , CO. 205/5 6. It rented, from whom? Is your residence E owned U rented 7. Date of Birth Place ot Birth 8. U.S. Citizen? "All66- S-(2,1- tEC â‚¬, WA . E Yes D No If Naturallzed, state where When Name of U.S. District Court Naturalization Certificate Number Date of Certificate 0 an Allon,Give Allon'; Registration Card Number Permanent Residence Card Number 9. Height Weight Hair Color Eye Color Sex Race 10. Do You Have a Colorado Driver's Licâ€¢nse? If yes, give number 5'10" 152Â§ El.64612. Blue_ Al Ul,dke- Â® Yes m No K /2 035-9 11. What Is your relationship to the applicant? (sole owner, partner, corporate officer, director, stockholder, member or manager) Co Â°fo re+~_ 0~~--6icer 12. If stockholder, number of shares owned beneflcially or of record Percent of outstanding stock owned 5CC 13. Percent of Partnership Owned 11 Limited LIability Company, percent owned If partner, state whether U General U Limited 14. Name of Present Employer 15. Type of Business or Employment 1.-til( Erottlers .rle , Re uku rci 41+- 16. Address ot Business Where Employed (street number, city, state, zip) Business Telephone 361 E. 5/kl,orM Ave , Er*â‚¬3 ?cirk, Co . 2051-7 (303)576 -29,9 17. Present Position <Duner ~ 0~ee,:4-0 1-Â· 18. Marital Status 19. Name of Spouse (Include maiden name if applicabli Ane.rei ed Ke,Â·s-+e. A. Hill 20. Spouse's Date of Birth Spousi'* Place of Birth R /i-7 /1 1 21. Spouse's residence address, H diffirent than yours (street and number, city, Itate, zip) 22. Spouse's Present Employer G32[ C.Â£Â»010 41. Occupation 1-1 Ii i /3 co +Lierf Inc_. oil.,- ..1 Gr< I f Ujcx-14-re.rs / 600 ke-e..p e,r 23. Address of Spouse's Present Employer 36 2 E. Elk-kerâ€¢, Fiter Qkpic-,66.205 1-7 8-0 Â· le>< /79 3 24. List the name(s) of all relatives working in the liquor industry. Name of Relative Relationship to You Position Held Name of Employer Location of Employer CONTINUED ON REVERSE SIDE 25. Do you now, or have you ever held a direct or indirect interest in a State of Colorado Liquor or Beer License? If yes, answer in detail U Yes 72#No 26. Do you now, or have you ever had a direct or indirect interest in a liquor or beer license, or been employed in a liquor or beer related business outside the State of Colorado? If yes, describe in detail. C] Yes 52 No 27. Have you ever been convicted of a crime, fined, imprisoned, placed on probation, received a suspended sentence or forfeited bail for any offense in criminal or military court? (Do not indude traffic violations, unless they resulted in suspension or revocation of your drivers license, or you were convicted of driving under the influence of alcoholic beverages.) If yes, explain in detail. El Yes 7LNo 28. Have you ever received a violation notice, suspension or revocation for a liquor law violation, or been denied a liquor or beer license any where in the U.S.? If yes, explain in detail. CJ Yes E No 29. Have you ever held a gambling or gaming license or owned a Federal Gambling Stamp? If yes, explain in detail below. U Yes E No State/Federal Year City State State/Federal Year City State 30 Military Service (branch) From To Serial Number Type of Discharge 31. List all addresses where you have lived for the past five years. (Attach separate sheet if necessary) Street and Number City, State, Zip From To 540 1 13&( -1-(~0 41 <-Coâ€ž -Drucke , 6,. 209/ S [1<93,~frefe-47 ~0 G.Â·14-7 02Â£,f 4-9 (3 le * Ha.ve..1,05 . 26 5 -3 A 18 h 1 22<9 1 '366 6 E- I k.-l~le r M Eâ‚¬+ e c LEL, 0.0. 301 1 -? I I ho 9/q i 32. List all former employers or business engaged in within the last five years. (Attach separate sheet if necessary.) Name of Employer Address (street, number, city, state, zip) Position Held From To EJ & Elâ€ž1-4'.14 1-*1Â£.. / 224rue_44 16 2* E . .E l kiÂ·~ar,,, fsÂ·AMÂ£ L-k:21-~ /\0'Wi.1 Af~d.r- 9 i )-C \ {Cl'+ (/'41;ve,rit'+7 of -1-,04..3,1 -3 0,0- c.60, .I A. cle,Ve r , c (39 f<90 33. List the names of persons who can vouch for your good character and fitness in connection with this application. Name of Reference Address (street, number, city, state, zip) Number of Years Known cer &4 ard GIll aft- (2 0 6 80-1.*orA Lo_-4 0-Yetta , 60. 6 8 Of, 7 Â£1 r y ..79-e,-7 1-7 2% C./7,-113;c- C.4. Estes Pc*rk,60 4 e Inct ID rue~-F 10-19- Pi*e- K.lo}\ Dr. Es:#cs Pc.r-k,Le. OATH OP APPUCAm: I declare under penalty of perjury in the second degree that I have read the foregoing application and all attach- ments thereto, and that all information therein is true, correct, and complete to the best of my knowledge. Signature ,; g/ Title Date , 1 /~,/ 1,60*,-tal- C. c - N,t,LA .1 L:63.. 42 :-49 Lt ~ c /C-ict V DR 8404-1 (07/92) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORGEMENT DIVISION 1375 SAERMAN STREET DENVER.CO 80261 INDIVIDUAL HISTORY RECORD To be completed by each Individual applicant, each general and over 5% limited panner of a partnership, each officer, director, and over 5% stockholder of public corporation, over 5% limited liability company members/persons and managers. NOTICE: This individual History Record provides basic information which is necessary for the licensing authorities investigation. ALL questions must be answered in their entirety. EVERY answer you give will be checked for its truthfulness. A deliberate falsehood will jeopardize the application as such falsehood within Itself constitutes evidence regarding the character and reputation of the applicant. 1. Name of Business Date Sodal Security Number -, - 1/ 41 -7~ 14 ill Broikers -416. 46 4 230-1 L..1,1 61/Vi 43/-96-3668 2. Your Full Name (last, first, middle) 3. Also Known As (maiden name/nickname, etc.) rfili , GerÂ« U JlmeS 4. Mailing Address (if different from residence) Home Telephone Po (3Ox 1371 Ej-yes Bark, 60 205/ 7 (30635-56 - 67Â¥3 5. Residence Address (street and number, city, state, zip) 13 6 BIfora Oriue- Eltes Park, CO '305/7 6. If rented, from whom? Is your residence 0 owned 2 rented Dends Po''Mer 7. Date of Birth Place of Birth 8. U.S. Citizen? 11/0,/66 leattle , WA 21 Yes CJ. No If Naturalized, stale where When Name of U.S. District Court Naturalization Certificate Number Date of Certificati H an Alien, Give Alien': Registration Card Number Permanent Residenco Card Number 9. Height Weight Hair Color Eye Color Sex Race 10. Do You Have a Colorado Driver's License? If yes, give number â‚¬ 1 101< 1 60 E No K 4 Â¥95-Â· 2.5 11. What is your relationship to the applicant? (sole owner, partner, corporate officer, director, stockholder, member or manager) Coroorcelt Officer 12. If stockhofder, number of shares owned beneficially or of record Percent of outstanding stock owned 500 13. Percent of Partnership Owned 11 Limited LIability Company, percent owned If partner, state whether U General U Limited 14. Name of Present Employer 15. Type of Business or Employment - H}/1 8 00+hecs Il c, g 23 +40,/d /7 2 16. Address of Business Where Employed (street number, city, state, zip) Business Telephone 363- E.Eitcher- Ave- Ettes Art- 3(0 6,5 * 7 (303) S 26 - 29 49 17. Present Position Owner/ Ope.r~,top 18. Marital Status . 19. Name of Spouse (Include maiden name if applicable 12Â¥9 le- 20. Spouse's Date of Birth Spouse'* Place of Birth 21. Spouse's residence address, if different than yours (street and number, city, state, zip) 22. Spouse's Present Employer Occupation 23. Address of Spouse's Present Employer 24. List the name(s) of all relatives working in the liquor industry. Name of Relative Relationship to You Position Held Name of Employer Location of Employer CONTINUED ON REVERSE SIDE 25. Do you now, or have you ever held a direct or indirect interest in a State of Colorado Liquor or Beer License? If yes, answer in detail E Yes E No 26. Do you now, or have you ever had a direct or indirect interest in a liquor or beer license, or been employed in a liquor or beer related business outside the State of Colorad6? If yes, describe in detail. O Yes * No 27. Have you ever been convicted of a crime, fined, imprisoned, placed on probation, received a suspended sentence or forfeited bail for any offense in criminal or military court? (Do not indude traffic violations, unless they resulted in suspension or revocation of your drivefs license, or you were convicted of driving under the influence of alcoholic beverages.) If yes, explain in detail. [3 Yes El No 28. Have you ever received a violation notice, suspension or revocation for a liquor law violation, or been denied a liquor or beer license any where in the U.S.? If yes, explain in detail. El Yes 01.No 29. Have you ever held a gambling or gaming license or owned a Federal Gambling Stamp? If yes, explain in detail below. El Yes E No State/Federal Year City State State/Federal Year City State 30 Military Service (branch) From To Serial Number Type of Discharge 31. List all addresses where you have lived for the past five years. (Attach separate sheet if necessary) Street and Number City, State, Zip From To 236 dighorn- 0've- Es-ki Ark, Co go S i + 5 lal ?1.t-*,4 V 3.19 Vtrci,W 4 Ort Je- Elics Ark, Co 8091 9- 5/4 1 5/92 U 2 70 y va Imon+ Ad * 2/ / c 13(Jlder, 60 30300 9/9 Â© 2/9 I 32. List all former employers or business engaged in within the last five years. (Attach separate sheet if necessary.) Name of Employer Address (street, number, city, state, zip) Position Held From To 2 051 7- k S+21 CaA+inÂ« Enc-. 361 0.. E//chot- Esi-es (brt,co NU,-Eqer 5/9 ' 1/94 4 1/ 5/ 1300\der Hotel As-soc.ci#'an- 336 28 + St Re *cler, Co 303/9- CeciL /10 /41 A , et k. 6/ 64#ersify of V~;Â·jon-Â£~*-*Wk:~ /9[Â£Â·J).bih LI -l,U t. UP.Ver /63 0/29 33. List the names of persons who can vouch for your good character and fitness in connection with this application. Name of Reference Address (street, number, city, state, zip) Number of Years Known Ed Gr o eff 1074 F.,t IC,ou 0, ,42 EJeo Ark 60 205/7 7- 14 6 6Â©col_ uct.1,,c ;10,-u 330 V ;444 00vvt- C.i ks, Po.-f, 60 3 05-1 7- 6 Â· A U r le .1 4 1 Je ,.40 6/U ..7 -- ,0 1,1 6 03 k< E-A- L a.Â· le_ Su.'te. 20,9~ Eaks Art/cc, 20-50- S. OATH OF AppucANT: I declare under penalty of perjury in the second degree that I have read the foregoing application and all attach- ments thereto, and that all information therein is true, correct, and complete to the best of my knowledge. Signature 4 4 .--- - . , 1 Title Date g:81..u.,6-94'u.-= C,(. WJT- 2.10 1, C .AL.t.Z*~ BIAOFORD PIOMMIGCO. RECORD OF PROCEEDINGS Planning Commission - March 15, 1994 - Page 5 A/f. Final Plat of Lots 25 and 27. Grand Estateâ€¢ Subdivision. Jim and Eunice Doctor/Applicant. Applicant's Representative Kochevar stated that the Applicant is proposing to divide two lots into three lots of equal size. The current E-Estate zoning requires a minimum lot area of 60,000 sq. ft. A petition in favor of the proposal, executed by 14 single- family property owners was presented. Director Stamey acknowledged receipt of letters in opposition to the proposal submitted by: Judith and Carol Whiteside, Michele Williams, Mr. and Mrs. Paul Downing, Marie Scott, Mr. and Mrs. John Gribben, Mr. and Mrs. Charles Harris, Mr. and Mrs. Richard Dyer, Mr. and Mrs. Les Allen, and Mr. and Mrs. Terry Smith, plus a petition executed by 38 citizens. Public testimony in opposition was heard from Joe Jackson, President/Lake Meadow Condominium Homeowners Association, Chuck Harris (setback), Barbara Ellis (property values), and Judith Whiteside (condominium owners were not notified). Mr. Kochevar stated that only the single-family adjacent land owners were notified. The Applicant, Jim Docter, stated that he did not intend to deviate from the required setbacks or any other building requirements that already exist in this zoning classification, he will stay within those requirements. There is obvious benefit to the Applicant to create three lots in lieu of two, and he does not object to reasonable negotiations relative to a building structure on the newly-created lot and existing views. The Applicant is proposing to build single level custom homes on each of the three lots; he would be agreeable to limit the first lot to a single level structure, so as not to impose on the existing views of the adjacent condominiums. This 200' lot will allow the home to be situated without difficulty. A 75' setback from the north property line and single level without a steep pitched roof is also agreeable. Chairman Sager commented that the offer is extremely reasonable. The Applicant confirmed that building envelopes have not been identified on the plat. Comments generally in favor of the Applicant's statements were heard from Chuck Harris, Joe Jackson and Barbara Ellis. Marie Scott commented on density control and how existing property owners are affected when they purchase property with an understanding of how adjacent property is platted, and then that surrounding area is changed--the condominium owners are most affected by this proposal. In addition, will control include where the homes are placed? George Hockman, 1625 prospect Estates Dr. commented on changing land usesÂ· which have occurred in Prospect Estates and lack of notification on said changes. Commissioner comments included discussion on the preservation, not increase of substantial property rights of the petitioner, current zoning (E-Estate) /rezoning, and development of smaller lots in the neighborhood. Finding that there are special circumstances or conditions affecting the property; that the exception is necessary for the preservation and the enjoyment of a substantial property right of the petitioner; that the granting of the exception will not be materially detrimental to the public welfare or injurious to other property in the neighborhood in which the property of the petitioner is situated or in conflict with the purposes and objectives of the title, it was moved and seconded (Brown/Amos) the minimum lot size, with the exception that at least a 75' building envelope along the north side of Lot 278 be added to the plat, the Final Plat of Lots 26 and 27, Grand Estates Subdivision be favorably recommended to the Board of Trustees. Discussion included the purpose/objectives of establishing minimum lot size in the E-Estate zone, reiteration of the preservation of a substantial property right/reasonable use, technical standards relative to character of the neighborhood and basis of discretion. Those voting "Yes" Commissioners Brown, A. Hix, Pohl and Sager. Those voting "No" Commissioners Amos, Burgess and Miller. Motion carried. â€¢â€¢IDâ€¢oRO â€¢U,LISHINGCO. RECORD OF PROCEEDINGS Planning Commission - March 15, 1994 - Page 6 4.0. 3*46 Final Plat of Lot 3. Canaiv subdivision. and a Portion of Lot 51. Grand Estates Subdivision. Moreno Tewahav. ,<0 Inc. /Applicant. Commissioner Brown cited a "conflict of <134 interest" and vacated the room. The proposal was presented by -1.'25 John Spooner/Van Horn Engineering: proposal is to adjust the internal.lot line between two existing lots; there are no new parcels being created; and the adjusted parcels will retain their previous net areas. The purpose of the plat is to provide for future access to development planned for the Lake Estes Addition. The future access area is represented by the 15'-wide strip of land along the south side of Lot 51, which is being added to proposed Lot 3A. This area would be combined with an access easement across the drive-in theater property to achieve adequate width. All three staff recommendations have been met. Senior Planner Joseph reviewed the staff report. It was moved and seconded (A. Hix/Burgess) the Final Plat of Lot 3 and a Portion of Lot 51, Grand Estates Subdivision be favorably recommended to the Board of Trustees, and it passed with commissioner Brown Abstaining. Chairman Sager noted that the Applicant must verify the access width across the drive-in theater site prior to further proceedings. 0 ' IIAD/ORD/UILISMINGCOÂ· RECORD OF PROCEEDINGS planning Commission - April 19, 1994 - Page 2 ./f SUBDIVISIONS. 4.e. ,-fI Final Plat. Lots 3-9. Stanley Historic District. FHK ~5, partnership/Amplicant. The Applicant is proposing a subdivision of a portion of land within the Stanley Historic f.:f:1 District in conformance with the Master Plan towards implementation of open space objectives and future development Lots 3, 4, 7 and 9. Bill Van Horn, Applicant's V Representative, stated that a note concerning open space restrictions for Lots 5, 6, and 8 had been added to the plat. biscussion followed concerning whether the old driveway to The Stanley Hotel may have had a prescriptive easement; Town Attorney White clarified that such a right may be lost by development of the new road, and it is not necessary to address direct access through Lot 4 at this time. Planner Joseph reviewed the staff report advising that all items had been addressed with the exception of the existing sanitary sewer line and easement which must be added to the plat. Comments from the audience were heard from Rowland Retrum, who, in summary, stated that the Final Plat must be reviewed through the Subdivision Review Process which requires that the location of streets, easements, areas of public use, etc. must be identified. Town Attorney White responded that whenever there is a division of any parcel, such must be submitted to the Planning Commission for their review. This submittal conforms to the Development Agreements. There being no further discussion, it was moved and seconded (Brown/Burgess) the Final Plat of Lots 3-9, Stanley Historic District be favorably recommended to the Board of Trustees with the condition that the sanitary sewer easement across Lot 8 be provided and identified on the plat, and it passed unanimously. 4. ' 8â€¢AC}Foll/UeLISHINGCO. RECORD OF PROCEEDINGS Planning Commission - April 19, 1994 - Page 2 ~D - 2-r Final plat, Aranaho Meadows. Phase II. Bob o Koehler/Annlicant. Paul Kochevar advised that the Commission reviewed the Preliminary Plat in February, 1994. The ~~:g*~ Applicant is proposing a 19 lot single-family subdivision with Al J"al one open space outlot. The site is zoned E-Estate and the proposed number of lots is in conformance with the E-Estate requirements. The Final Plat also meets the terms and conditions of the Arapaho Meadows Annexation Agreement and Town Board action, and building envelope non-disturbance areas for Lots 11, 12, 13 have been established. All staff comments have been addressed with the exception of the CDOT Access Permit. With the required detail that must be provided, the Applicant will apply for said Permit at a later date. Concerning the design and alignment of Arapaho Road which must be finalized prior to any future sale of Blocks 2 or 3, Mr. Kochevar stated that the Applicant will also file an Improvement Guarantee for construction of Arapaho Road prior to any future sale of Blocks 2 or 3. In addition, all aforestated documents must be filed prior to issuance of the first building permit--a note could be added to the plat to this affect. Regarding the maintenance agreement for the 40' access easement to Lots 9, 10, and 11, Mr. Kochevar reported that this will be accomplished by covenant. This separate document will be submitted to the Town Attorney for his review. There were no comments from the audience. It was moved and seconded (Brown/Thomas) the Final Plat of Arapaho Meadows, Phase II be favorably recommended to the Town Board with the following conditions, and it passed unanimously: 1. The design and alignment of Arapaho Road must be finalized prior to any future sale of Block 2 or Block 3. The right-of-way of Arapaho Road, as shown on this plat, shall be dedicated to the Town at this time. An Improvement Guarantee shall be furnished for construction of Arapaho Road prior to any future sale of Blocks 2 or 3. 2. An open space dedication (or reservation) note must be placed on the plat, and covenants addressing open space maintenance shall be furnished for staff review. 3. A maintenance agreement for the 40' access easement to Lots 9, 10, and 11 must be prepared and submitted for staff review. 4. Pursuant to CDOT requirements, an Improvement Guarantee shall be furnished for Ute Lane and associated first phase improvements, including reconstruction of the existing deceleration lane located on Highway 7. April 25, 1994 Steve Stamey, Estes Park Planning Director: In view of the very different interpretations that have already emerged concerning the plat of Parcels 3 to 9 of the Stanley Historic District, it seems advisable to request clarification of certain of its terms. We assume that the Development Agreement is bound by the following defin- itions of the word "subdivision", both of which apply, taken from the Town's subdivision ordinance: 1. Any "use of a parcel of land for condominiums, apartments, or any other multiple-dwelling units." This will apPly to Parcel 3 and to any other of the parcels that contain such multiple-dwelling units, now or later, whether the parcel is further divided or not. 2. Any "division of a lot, tract, or parcel of land for the purpose, whether immediate or future, of sale or building development." These definitions are important to the public interest, because only sub- division review procedures require that the plat show such information as "the location and approximate dimensions for all proposed streets, alleys, easements, lot lines and areas to be reserved for public use." We also assume that the requirement specified by the Development Agree- ment for 30% open space in Parcel 3 will be honorably met by delineation on the plat, and that the patently ridiculous assertion that it will be met in the form of streets and separation between buildings will be abandoned. We conclude from the Development Agreement that individual development projects will be subject to review as follows: A. If a parcel is considered to be an undivided lot and not a subdi- vision, and is not to be used in whole or in part for multiple-dwelling units, it will be reviewed without public exposure by the committee procedure stipulated by the Development Agreement. B. If, however, the proposed development of a parcel meets either of the definitions above, it will be reviewed by the Planning Commi- sion in full accord with the public subdivision review procedure of Title 16 of the Municipal Code. We believe it is in the public interest that these provisions of the De- velopment Agreement be scrupulously observed, and ask therefore that this letter be read into the record during the April 26 public hearing on the proposed platâ€ž RÂ»eu Â«Kic- 35F221/-. J 7,4 444 31_v 9. ij CC: Gary Klaphake, Town Administrator BRAOFOHOPUOLISHING CO. RECORD OF PROCEEDINGS planning Commission - April 19, 1994 - Page 5 .3411/ Amended Plat. Lots 8-12. Lone pine Acres Addition. Steve -,2 Nurphree/Applicant. Applicant's Representative Kerry _.e' Prochaska, stated that this proposal is to replat five existing C-0 commercial lots to six proposed single- family lots. Adjacent lots on the south and west are zoned C-0 Commercial. There are R-S and R-M sites across Raven Ave. The proposed lots will be somewhat smaller and more narrow than nearby single family, but otherwise similar in character. The terrain is suitable for single-family development. Section 17.20.020 allows a minimum lot area of 18,000 sq. ft. for a single-family lot in the C-0 District. The proposed lots exceed this minimum. Mr. Prochaska stated that the existing 20' private drive is still owned by the original developer and this portion has been deeded to the owner of Lots 8-12; a note has been added to the plat to this effect. Following review, Town Attorney White approved the language contained in the note. Mr. Prochaska noted that discussion relative to the drainage on the south has not been finalized with the Public Works Director. Configuration of Lots 8A and 9A has been changed to meet the 125' corner lot subdivision requirement. The 20' access easement along Lot 9A to access Lot BA verifies all access will be off Raven Ave. Intended for information purposes only, staff advised that the Inn of Estes recently abandoned a large leach field running along the west line of Lot 13A. Director Linnane noted that the curbing along Raven Ave. is in need of repair and that the Applicant is responsible for such repair. Planner Joseph confirmed that all access will be off Raven Ave. and that an access easement to Lot 8A and associated maintenance agreement for said easement be made a condition of approval. All lots confirm to the minimum lot size requirement. Comments were heard from Ron Harvey, who advised that the majority of the Homeownerâ€¢s Association he contacted were in agreement with the proposal, particularly with the note being placed on the plat stipulatirig that all lots would be for single-family development. It was moved and seconded (Burgess/Brown) the Amended Plat of Lots 8-12, Long Pine Acres Addition be favorably recommended to the Town Board with the following conditions, and it passed unanimously: 1. A note be placed on the plat restricting access Of all lots to Raven Ave., prepare and provide a maintenance agreement for access to Lot 8A for staff review. 2. Improve the drainage along the south side of Raven Ave. 3. The bearing basis be added to the plat. 4. The bearing direction along the south side of Raven Ave. be labeled. Commissioner Burgess noted her pleasure with the change in development from commercial to residential. PARK SCHOOL DISTRICT R-3 BOARD OF EDUCATION MIKE SMITH, President P.O. BOX 1140 DR. BILL J. FEARS MARTHA PHILLIPS ALLBRIGHT, Vice President ESTES PARK, CO 80517 Superintendent CHERYL K. TAYLOR, Secretary TELEPHONE (303) 586-2361 JIM SLOAN, Treasurer DENVER/METRO LINE (303) 534-2606 LANA HUNTER CARL HENDERSON, Member Director of Instruction UPDATED STRATEGIC PLAN March 8, 1994 The following update on the Strategic Plan was written so that individuals who participated in the development of the plan would be able to see what progress was being made toward our goals. This report was written after conducting interviews of the people that were responsible for performing or coordinating certain action items. A full day workshop to review and update the Strategic Plan was held on January 20, 1994. This date was chosen so that the restructured district plan would be in place before the building teams begin the development of their goals for the coming school year. Below are the focus areas that were addressed in the original Strategic Plan. Following each action item is a brief discussion of what has or has not been accomplished at this point in time. A new category, "Actions to Add", will follow each discussion area of the strategic plan. Items in italics are from the Strategic Plan. Three new strategies will be added to the strategic plan. These are listed at the end of this document. Action teams will be set up for these three areas to structure actions for these strategies. PROFICIENCIES AND INDIVIDUALIZED PROGRAMS ACTIONS COMPLETED OR UNDERWAY 1. Coordination with other preschool programs and the medical community to identify children with developmental delay. The preschool teacher, reports that this action is beginnint There has been cooperation with the public health nurse, at the Child Find Screenings including the sharing materials. Some of the screenings have been held at the municipal building. She feels that she has the cooperation of the other preschool providers concerning this strategy. This school year she has time blocked out to visit the day-care providers and has heard of their willingness for her to do more. She and the day-care providers pursued a grant. Although they were unsuccessful in their bid, the attempt brought the group closer. Another bid for a grant was successful. A disability grant provided scholarships for preschool and consultation fees. This grant is helping facilitate inclusion of high needs students. 2. Development Of standards-based curriculum in history, geography, math, language arts, reading and science for grades K- 12. Our intent is for students to get content area skills. In 1987, the Iowa Test of Basic Skills (ITBS) composite test score for the district were reported to be at the 55th percentile. The 1993 district composite score was the 70th percentile. While we strive to ever enhance our performance, we note this improvement. Areas where curriculum was implemented several years ago / tend to show improvement in student scores: social studies, language arts, science. Significant improvement in test scores has taken place in the middle school. Mathematics and spelling are areas that have been targeted for improvement. Last summer, the state legislature passed House Bill 93-1313. This new law requires that standards be set and assessments be developed for the above mentioned curricular areas. Work on this continues. A core group of teachers and administrators has undergone a state approved training through Northern Colorado Board of Cooperative Educational Services to help with the implementation of this law. Fall inservice day for teachers contained a breakout session in which teachers gained an awareness of standards-based education. The K-12 curriculum review and planning meetings (articulation meetings) that same day focused on developing standards for content areas required by law. Continuing articulation meetings will be held throughout the year to develop our ideas about what students should be able to know and do (standards). After that time, we will canvas groups within the community to see if our ideas on standards are supported by the community. Discussions are planned with Northern Colorado districts to find areas where collaboration could be beneficial pertaining to the implementation of House Bill 93-1313. 3. Evaluate the kinderganen through third grade program to assess its developmental . appropriateness. Colorado Department of Education personnel, a Cherry Creek consultant, and Littleton personnel including an elementary principal and the assistant superintendent of instruction have reviewed our primary curriculum learning objectives to help us ferret out any that were not developmentally appropriate. Subjects that were reviewed were language arts, mathematics, social studies, and science. Reports came to us from the groups questioned that we are on the right track as far as our learning outcomes are concerned. All groups reported that they would like to see us move more into performance assessment as part of our overall curricular plan. The new principal at the elementary school supports a non-graded primary and had one at her previous school. Possibilities exist for a pilot program to address this issue. 4. Begin development of a remediation plan at every grade level to ensure students have the opponunity to succeed. We have completed the second year of summer school within the district. Language arts and mathematics were offered in all three buildings. This year, language arts and math teachers at the middle school and language arts teachers at the high school gave a remediation plan to the summer school teachers for individual students. This seems to have worked really well. We do plan on broadening this summer school to involve other subjects and other grades. As House Bill #1313 is implemented in the district, strategies for remediation will be addressed. 5. Explore means of addressing all ability levels within the same grade and allow students to cross grade levels in individual subject areas. The keynote speaker at the 1992 Fall Inservice Conference, Bill Page, encouraged teachers to try cross age groupings. Several teachers in all 44 , buildings were very enthusiastic about this and tried several times to incorporate this within the curriculum. The gifted and talented teacher for the district, has established some cross-age grouping and individualized programs for students. 6. Explore means Of incorporating long-distance interactive learning programs. Northern Colorado school districts including Thompson, St. Vrain, Estes Park, several of the Board of Cooperative Educational Services (BOCES) in the northern part of the state, and Red Rocks Community College have been involved in the writing of grants for hardware for Northern Colorado. We were turned down for the grant this year, but the foundation gave us ideas on how we could improve the grant to make it more suitable as we submit it again next year. 7. Remove the elementary library from "specials" and provide an open media center in that school. Removing library from the specials rotation will take place on a trial basis at semester. Decision as to whether the pilot will be continued has not been decided at this time. ACTIONS TO ADD TO THE STRATEGIC PLAN 1. Pilot cross-grade classrooms--1-2,2-3,3-4. 2. Study time-on-task within the schedule and within the classroom and discover the impact for learning in students. 3. Pilot "looping" where the teacher stays with the class for two years; start at the primary level. 4 Have emphasis on core curriculum, especially at the elementary program. 5. Emphasize the K-3 Primary programs as foundations for leaming. 6. Focus learning at all levels to include remediation and enrichment programs. 7. Explore means to develop personalized education plans for all students. .. MIDDLE SCHOOL ACTIONS COMPLETED Academic Emphasis: 1. Subjects will be integrated with one another to help students learn how to apply skills and to see the connections between subject areas. Training for this took place during the middle school team building session of the Fall Inservice. Teachers were trained in the integration. Classes were held for all staff during the fall. Interdisciplinary units are being implemented by core teams. 2. MS language arts curriculum will be reviewed to ensure the approved curriculum is being followed. Grammar and structure of the language will be addressed in written assignments across the curriculum, as part of K-12 efforts in all areas of language arts. Principal reports work proceeds on insuring grammar and structure of language are addressed in written assignments. 3. MS schedule will emphasize skills in basic academic subjects: reading, math, science, language arts, social studies. Time devoted to this area has been increased. 4. MS staff and administration will identify those areas considered necessary for a program of staff development and training. Needs will be identified and recommendations will be formed which will focus on methods of training which can be offered locally for the most effective use of personnel and fiscal resources. Staff members were trained over the course of the fall. Other areas that will be studied are learning styles and standards-based education. 5. MS Teams will receive training in team-building and curriculum-integration concepts. This training took place this fall. 6. Park R-3 will review its school calendar with particular regard to inservice training and resources available for continual staY development. Time in the calendar has been reviewed with no answer as of yet. This is a negotiated issue. During the budget cutting process.last spring, the Board of Education decided that staff training was an important aspect of what we do. They chose to leave money in the budget for this item. Student Discipline: 1. MS will develop and put in place an in-school suspension system. This has been done and is very successful. 2. Establish a set Of behavioral expectations for the middle school students which are appropriate for the commons area of the school. This is successfully completed. 3. MS will provide a positive environment where people are respected for who they are ag individuals. Principal reports that this has been done. , 4. MS will provide a structure for the students to be actively involved in leadership opportunities within the school. Student council has been established to meet this objective. A thank you is offered to PaCK, Inc. which hosts up to 230 students at monthly dances. Communication Internal/External: 1. Homework, major projects and activities will be coordinated between teachers (including teachers of exploratories or specials) on a periodic basis. 2. MS will review procedures involving extra-curricular activities, exploratories, and the scheduling of activities. 3. The MS will review its policies of social interaction between 6th, 7th, and 8th graders. 4. MS will produce and mail a monthly newsletter to all parents with students in MS. 5. MS principal will develop a program Of ongoing interpersonal communications with MS teachers and stalL 6. MS will actively seek parents to be involved in the MS Advisory Committee, other school activities, classroom functions, and continued action team activities. The principal reports that all of the items in this section have been met. Computers and Technology: 1. Park R-3 will review and solidify its program and goals for use of the tech lab and computer lab with goal of integrating technology as a tool in our curriculum in addition to a subject within the curriculum. This outcome has been met. 2. A computer curriculum will be developed and structured to ensure students have necessary prerequisite skills prior to being required to pelform specific tasks requiring those skills. The goal is to institute keyboarding instruction at the upper elementary level to be enhanced at the middle level with computer applications. A new lab has been installed within the middle school. Currently a keyboarding class is being taught to all seventh grade students. Eighth grade - students, on an elective basis, are taking keyboarding and computer applications. Fifth grade students are scheduled into the MS computer lab so that each student will have keyboarding classes for one quarter. Work on a district-wide computer curriculum is underway this year on schedule. BECAUSE ALL ACTIONS HAVE BEEN COMPLETED, IT HAS BEEN DECIDED TO DROP THE STRATEGY OF "MIDDLE SCHOOL" FROM THE STRATEGIC PLAN. =S-- .. SITE-BASED MANAGEMENT AND COMMUNICATION At the 1992 Fall Inservice, the superintendent met with all staff with a site-base survey which asked where the best decision could be made for a variety of scenarios. The superintendent also gave this survey to professional council, the district accountability committee, and other interested parties. Only 16 were returned. Building-level decision making is currently used; there is autonomy at the building level. Principals are encouraged to get input in decisions that impact the building operation. Building accountabilities have broad-based participation. Communication and trust are issues, a question was raised on how we deal with parental complaints; the answer was keep it close to the source. ACTIONS TO ADD TO THE STRATEGY 1. Continue shared decision making at the building level. 2. Encourage more student involvement in the decision making process at the secondary level and elementary level as appropriate. 3. Enhance liaison between community and district. 5. Develop and improve communication regarding the accountability and responsibility of teachers, administrators, parents, and students. 6 . COMMUNITY RESOURCES, WORK STUDY, AND RECOGNITION 1. Establish a database to list volunteers. A volunteer group developed a database for use within the school district to catalogue volunteers. Buildings will continue to develop a broad-based volunteer database so that teachers will be able to use volunteers for special projects within the classroom. 2. Establish an annual career fair. A career fair was held at the high school last year. 3. Recognition provided to students for high scholastic achievement, citizens up, spirit, and "late-bloomers". This was done. 4. Recognition provided to stalfcommunity members in the form of "Green Frog" and other awards. The Recognition of Others Action Team has designed a complete staff and student recognition package. The middle school portion of what they recommended is up and running. The ideas that the committee recommended for the high school and elementary school are currently being shared with the new principals and their staffs. There is a possibility that we could work with the BETA program, a grant that was awarded to the Boulder Valley School District. He has funds to disseminate his program to other districts. We could obtain money to staff a part-time work study teacher to place students into non-traditional training programs in the community. ACTIONS TO ADD TO THIS STRATEGY 1. Establish a coordinator for volunteers for each building to identify resources and needs. 2. Upgrade volunteer data for each building. 3. Renew partnerships with community resources (YMCA, RMNP, MCGregor Ranch). 7 .Er. NEW STRATEGIES NEW STRATEGIES TO BE ADDED TO THE STRATEGIC PLAN IN 1994: 1. We will explore options to do the following: relieve crowding in elementary, upgrade facilities at middle school and high school. 2. We will improve staff development opportunities. 3. Establish a transition to work program at the high school. 4. Explore and implement plans to articulate transitions from elementary and middle and high school in all content areas. Ill#JAW'll~I=lil#/=IlDI*II SHAPING THE PRESENT FOR THE FUTURE PARK SCHOOLI =/ DISTRICT R-3 Estes Park, Colorado 1992-2000 DRA Fl . STRATEG[C PLANNING "Getting There is Half the Fun" STUDENT/ EXTERNAL INTERNAL CITIZEN TRENDS ANALYSIS NEEDS MISSION .., CONSTRAINTS/ BELIEFS .+ STATEMENT PARAMETERS . DISTRICT/ COMMUNITY ,~. STRATEGIES /B REVIEW V ~ RECRUIT ~ ~Â® TRAINING TL -11 TASKS ACTION IRESPONSIBILITY PLAN 1Â® -1 <ESCHEDULE T/BENEFIT -4& REVIEW hi BOARD APPROVAL FINAL -XL DISTRIBUTE Ii~ IMPLEMENT PLAN ==7 THE STRATEG[C PLAN FOR PARK SCHOOL D[STR[CT R-3 h] A 0 ne- -MI Planning Today for a Brighter Tomorrow... Strategic planning is an organization's attempt to 1 1 create its own future. By focusing on proactive 1,11 leadership rather than reactive response, strategic P planning encourages stretching for the ideal rather < 1 ,- than limiting one's vision to what is easily i r 6 attainable. m 11' No institution - be it a corporation, governmental [ body, or a school district - can expect to thrive 1 without planning. When change becomes the norm, leaders must get together and decide what ~, i the most important goals are to pursue and then ~ direct resources to those goals. Having a strategic plan cannot predict the future, but we strongly believe it will help prepare our , 1 students for the ever-changing world they face. I . ' L BELIEFS We believe children and adults are entitled to a school environment that is conducive to and promotes learning and self-esteem. We believe that students should experience a curriculum that integrates academics with living. We believe that all students can learn. We believe that education is a fundamental responsibility of the entire community. . We believe that the best educational decisions are those made at the lowest practical level through collaboration and consensus. We believe Park School District R-3, as a collective whole, is accountable internally and to the public. We believe that the educational system should promote the desire for life-long learning. We believe that both children and parents/guardians are accountable, active partners in the learning process. We believe excellence in education is best achieved by a teaching staff that is caring, is well versed in subject matter and teaching methods, is encouraged to use individual talents, and is accountable to the needs of the District and the community. 4 % M[SS[ON STATEMENT We are committed to the development of self- reliant, life-long learners in an environment that enables students to achieve their potential in knowledge, skills, and attitudes necessary for a changing world, while encouraging respect for self and others. . . CONSTRA[NTS 1. Programs cannot be dropped or added without assessing compatibility to the Strategic Plan. 2. No new locally initiated program or direction will be imple- mented without evaluation of resources and trai ning. 3. No new programs will be implemented without teacher training/preparation. 4. A program or direction must promote goal athievement. 4 r.â‚¬ il Â¥ A . I Developing the Strategic Plan An initial strategic plan steering committee of eleven was established in 1990. The members of that committee along with the Board of Education and the School District Administration developed the first Strategic Plan for the Park R-3 School District. This strategic plan provided a positive map for the district operations and a vision and mission statement that served the district well. The thrust by the President and Governor for the America and Colorado 2000 initiative prompted ninety members of our community and staff to become involved. Both of these efforts led to the Board of Education giving District Accountability Committee the 1991 charge of developing the Strategic Plan. In November, 1991, a planning team of 25 people was formed to develop a draft Strategic Plan for consideration by the Board of Education. The planning team was composed of citizens, parents, Board members, administrators and teachers. The planning team met for three and a half days to develop the initial parts of the Strategic Plan. The first task was to a'nalyze data concerning Park R-3' s history, finances, staffing, curriculum, enrollment, test scores, organizational structure, and special programs. During the session, the planning team identified trends reshaping society which would impact Park School District R-3. The team also assessed Park R-3's strengths and weaknesses and identified critical issues which must be addressed in the coming years. By the end of the session, the planning team had developed the following components of the Strategic Plan: beliefs; mission statement; constraints; and strategies. The planning team was faced with the next phase of the strategic planning process which was to develop specific action plans for achieving the strategies. Members of the Strategic Planning Team contacted groups and agencies over the next month to recruit teachers, administrators, and citizens to serve on eight action teams. These- action teams developed action plans outlining the tasks required to implement a particular strategy, including the action to be taken, the person responsible, and deadlines for completion. The action plans developed by the teams were presented to the Strategic Planning Team for review and integration with other components into the proposed Strategic Plan. The Strategic Planning Team reconvened in January 1994 to view the progress made on the plan and to come up with new direction for the plan. Community groups are now being visited to discuss progress on the plan, to share our vision for the future, and to ask for members to serve on action teams to flesh out the new strategies. 7 . - PROFICIENCIES AND INDIVIDUALIZED PROGRAMS ACTIONS COMPLETED OR UNDERWAY 1. Coordination with other preschool programs and the medical community to identify children with developmental delay. 2. Development of standards-based curriculum in history, geography, math, language arts, reading and science for grades K- 12. 3. Evaluate the kindergarten through third grade program to assess its developmental appropriateness. 4. Begin development of a remediation plan at every grade level to ensure students have the opportunity to succeed. 5. Explore means of addressing all ability levels within the same grade and allow students to cross grade levels in individual subject areas. 6. Explore means of incorporating long-distance interactive learning programs. 7. Remove the elementary library from "specials" and provide an open media center in that school. ACTIONS TO ADD TO THE STRATEGIC PLAN A 1. Pilot cross-grade classrooms--1-2, 2-3, 3-4. 2. Study time-on-task within the schedule and within the classroom and discover the impact for learning in students. 4,- 3. Pilot "looping" where the teacher stays with the class for - two years; start at the primary level. Have emphasis on core curriculum, especially at the 127,â€¢Mf" elementary program. 5. Emphasize the K-3 primary programs as foundations for learning. 6. Focus learning at all levels to include remediation and enrichment programs. 7. Explore means to develop personalized education plans for all students. Y .i .. MIDDLE SCHOOL ACTIONS COMPLETED 1. Subjects will be integrated with one another to help students learn how to apply skills and to see the connections between subject areas. 2. MS language arts curriculum will be reviewed to ensure the approved curriculum is being followed. Grammar and structure of the language will be addressed in written assignments across the curriculum, as part of K-12 efforts in all areas of language arts. 3. MS schedule will emphasize skills in basic academic subjects: reading, math, science, language arts, social studies. 4. MS staff and administration will identify those areas considered necessary for a program of staff development and training. Needs will be identified and recommendations will be formed which will focus on methods of training which can be offered locally for the most effective use of personnel and fiscal resources. 5. MS Teams will receive training in team-building and curriculum- integration concepts. 6. Park R-3 will review its school calendar with particular regard to inservice training and resources available for continual staff development. 7. MS will develop and put in place an in-school suspension system. 8. Establish a set of behavioral expectations for the middle school students which are appropriate for the commons area of the school. 9. MS will provide a positive environment where people are respected for who they are as individuals. 10. MS will provide a structure for the students to be actively involved in leadership opportunities within the school. 11. Homework, major projects and activities will be coordinated between- teachers (including teachers of exploratories or specials) on a periodic basis. 12. MS will review procedures involving extra-curricular activities, exploratories, and the scheduling of activities. 13. The MS will review its policies of social interaction between 6th, 7th, and 8th graders. 14. MS will produce and mail a monthly newsletter to all parents with students in MS. 15. MS principal will develop a program of ongoing interpersonal communications with MS teachers and staff. 16. MS will actively seek parents to be involved in the MS Advisory Committee, other school activities, classroom functions, and continued action team activities. 17. Park R-3 will review and solidify its program and goals for use of the tech lab and computer lab with goal of integrating technology as a tool in our curriculum in addition to a subject within the curriculum. 18. A computer curriculum will be developed and structured to ensure students have necessary prerequisite skills prior to being required to perform specific tasks requiring those skills. The goal is to institute keyboarding instruction at the upper elementary level to be enhanced at the middle level with computer applications. BECAUSE ALL ACTIONS HAVE BEEN COMPLETED, IT HAS BEEN DECIDED TO DROP THE STRATEGY OF "MIDDLE SCHOOL" FROM THE STRATEGIC PLAN. 4 . SITE-BASED MANAGEMENT AND COMMUNICATION ACTIONS TO ADD TO THE STRATEGY 1. Continue shared decision making at the building level. 2. Encourage more student involvement in the decision making process at the secondary level and elementary level as appropriate. 3. Enhance liaison between community and district. 5. Develop and improve communication regarding the accountability and responsibility of teachers, administrators, and students. COMMUNITY RESOURCES, WORK STUDY, AND RECOGNITION ACTIONS COMPLETED 1. Establish a database to list volunteers. 2. Establish an annual career fair. 3. Recognition provided to students for high scholastic -Wâ€¢ achievement, citizens up, spirit, and "late-bloomers". L#'...... 4. Recognition provided to staff/community members in the form of "Green Frog" and other awards. ACTIONS TO ADD TO THIS STRATEGY 1. Establish a coordinator for volunteers for each building to identify resources and needs. 2. Upgrade volunteer data for each building. 3. Renew partnerships with community resources (YMCA, RMNP, MCGregor Ranch). . 4 NEW STRATEGIES TO BE ADDED TO THE STRATEGIC PLAN 1. We will explore options to do the following: relieve crowding in elementary; upgrade facilities at middle school and high school. 2. We will improve staff development opportunities. 3. Establish a transition to work program at the high school. 4. Explore and implement plans to articulate transitions through elementary, middle, and high school in all content areas. t\ .. STRATEGIC PLANNING COMMITTEE David Adams, Middle School Teacher and Parent Marti Allbright, Board of Education and Parent Craig Belshe, Middle School Principal and Parent Sheila Cohen, Parent Chris Denning, Parent Bill Fears, Superintendent Nancy Gregg, Elementary Accountability Member and Parent Linda Gutsch, Elementary School Principal Carl Henderson, Board of Education and Parent Lana Hunter, Director of Instruction Robert Johnson, Middle School Teacher and Parent Bob Jones, District Accountability Member, Community Member and School Volunteer Rich Kastendieck, High School Principal Marilyn LaMarsh, District Accountability Member and High School Teacher David Martin, District Accountability Chair and High School Teacher Louise Olson, Community Member Linda Ralston, Preschool Teacher Roger Shippy, PaCK President and Parent Jim Sloan, Board of Education and Parent Mike Smith, Board of Education and Parent Clark Spalsbury, District Accountability Member and Parent Cheryl Taylor, Board of Education and Parent Robbi Telfer, District Accountability Member and Community Member Sophia Turner, Elementary School Teacher Debbie Welch, Facilitator From Northern Colorado Board of Cooperative Educational Services (NCBOCES) IR PARK SCHOOL DISTRICT R-3 ACTION TEAM RESPONSE FORM WE NEED YOU This brochure has described the importance of the task at hand for "Action Teams." Please select at least three choices of strategy actions teams on which you would be willing to participate and number those choices in your order of preference. If you would be willing to be an Action Team coordinator, please check the appropriate box. STRATEGIES Staff Development Transition to work [ ] Articulation - I am willing to act as a coordinator. U .0 Please return this response form to a member of the Strategic Planning Team or to Park School District R-3, Administration Office, P.O. Box 1140, Estes Park, CO 80517. The Strategic Planning Team will then select action teams giving consideration to your desires and the goal of broad-based involvement in this important process. Notification will be sent to you by the week of May 9, 1994. NAME ADDRESS PHONE Park R-3 District Accountability Committee P.O. Box 1140, Estes Park, CO 80517 For further information, call 586-2361 13