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PACKET Town Board 1994-03-08
f 1 1 BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, March 8, 1994 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated February 22, 1994. 2. Bills. 3. Committee Minutes: A. Special Events, March 3, 1994. B. Community Development, March 3, 1994. ACTION ITEMS: 1. Special Events Committee, March 3, 1994: A. Agreements: Hunter-Jumper Horse Show, Westernaires Horse Show, Paint Horse Show. B. Authorize Budget Expenditure for Tractor - $14,857.00. 2. Community Development Committee, March 3, 1994: A. Authorize Conference Center Transportation Contract with Estes Park Trolley Corporation. 3. Preliminary Plat, Tract 5, Arapaho Meadows Subdivision, Bob Koehler/Applicant - Consideration of Access Requirements. 4. Resolution and Declaration of Intent for Fall River Hydro Plant - Recommendation from Light & Power Committee. 5. Town Administrator's Report. Town Board Convene as Estes Park Housing Authority 1. Appoint Secretary to Replace Gary R. Brown. 2. Motion to enter Executive Session to discuss Land Negotiations. 1 Town Of Estes Park, Larimer county, colorado, . re,Ku,ry .2? I ., 19. ?4. Minutes of a .Regular. . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in , said Town of Estes Park on the . ~2!11 . day of .... .F,* .la.r¥, A.D., 19. ?4. at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... H. B. Dannels George J. Hix, Mayor Present: Mayor Trustees: ProTem Robert L. Dekker Susan L. Doylen, Stephen W. Gillette, Richard D. Widmer, David Habecker Alec Present: Ass't. Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk *906£*Absent: None Mayor Dannels called the meeting to order at 7:32 P.M. Acting as Chairman of the Public Safety Committee, Trustee Hix introduced David Zuehlsdorf and Wade Kollar who were sworn in as Police Officers February 17, 1994. The Trustees welcomed both officers and their families to Estes Park. PUBLIC INPUT. There was no public input. CONSENT CALENDAR: 1. Town Board minutes dated February 8, 1994. 2. Bills. 3. Committee Minutes: A. Light & Power, February 10, 1994. B. Public Safety, February 17, 1994. C. Planning Commission, February 15, 1994 (acknowledgement only). 4. Preliminary Plat, Tract 5, Arapaho Meadows Subdivision, Bob Koehler/Applicant - Consideration of Access Requirements - Continue to March 8, 1994. It was moved and seconded (Dekker/Hix) the consent calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Letter of Resignation/Gary R. Brown (Trustee). Mr. Brown read his letter of resignation as Trustee which was dated February 9, 1994. With regret that Mr. Brown cannot serve as Trustee and Municipal Judge, it was moved and seconded (Hix/Habecker) Mr. Brown's resignation be accepted, and it passed unanimously. Gary R. Brown - Appointed Municipal Judge. Town Clerk O'Connor conducted a swearing in ceremony for Mr. Brown who was appointed Municipal Judge. Judge Brown will officially take office March 16, 1994. 2. Public Safety Committee, February 17, 1994: Board of Trustees - February 22, 1994 - Page 2 A. Purchase of Two Vehicles glus Miscellaneous Police Vehicle Equipment. The Committee recommended approval of this budgeted expenditure, and it was moved and seconded (Hix/Habecker) the Department be authorized to purchase two patrol cars from Burt Chevrolet for $25,353.12, plus expend an additional $5,692.67 for miscellaneous police vehicle equipment, and it passed unanimously. 3. Interaovernmental Aareement with Larimer County Concerning Comprehensive Planning. The Planning Commission recommended approval of the IGA with Larimer County. community Development Director Stamey identified the 32 square mile ' planning area: from the switchbacks at the north end to Lily Lake, and east to Pole Hill. State Statutes encourage intergovernmental cooperation for the purposes of planning or regulating the development of land including, but not limited to, the joint exercise of planning, zoning, subdivision, building, and related regulations. It was moved and seconded (Dekker/Doylen) the Intergovernmental Agreement with Larimer County be approved as presented, and it passed unanimously. 4. Presentation of 1993 Conversion Study. Community Development Director Stamey and Advertising Manager Marsh presented a slide program on the 1993 Conversion Study performed by RRC Associates. Demographic and Trip Characteristics, Visitor Profiles, and Economic Return were reviewed. The Study identified an Actual Visitation Conversion Ratio of 41%; the Actual Plus Intended Visitation Conversion Ratio is 74%. The Study serves an important role as it provides the Advertising Committee a means to evaluate the Town's advertising in the marketplace, and amend same as appropriate. The Board of Trustees acknowledged receipt of the 1993 Conversion Study and commended staff for their presentation. 5. Resolution #6-94 Authorizing a Regular Municipal Election April 5. 1994. Clerk o'Connor read a resolution authorizing a regular municipal election scheduled April 5, 1994. In <-' addition, the resolution authorizes the Clerk to appoint the Judges of Election and conduct said election. It was moved and seconded (Habecker/Dekker) Resolution #6-94 be approved, and it passed unanimously. 6. Town Administratoris Report. Ass't. Administrator Widmer reported that Administrator Klaphake was absent due to Estes Park serving as host to the Colorado City Managers Association Conference. Town Attorney White reported on proposed legislation (House Bill 1280) concerning the liability expansion of the Governmental Immunity Act. The proposal substantially broadens the types of claims that must be allowed under the Act which will pose a serious fiscal impact on public entities and taxpayers. Trustee Hix contacted State Representative Bill Kaufman, advised him that the Town of Estes Park is not in favor of the bill, and urged Representative Kaufman to vote against this legislation. The Colorado Municipal League (CML) also opposes the bill and staff applauded CML' s efforts in advising all municipalities of this proposed legislation. Ass't. Administrator Widmer responded to a Trail Gazette Editorial February 11 based upon the Town's $20,000 subsidy for the Estes Park Trolley and "blatant Zoning Code violations." The Town adopted Ordinance #6-87 in May, 1987 which specifically allows (with conditions) signs on vehicles used for public transportation. Additionally, without subsidy, trolley service would not exist, and the Town may not choose to operate such a service. Concerning the local service club signs located on public property, such were allowed by passage of a similar ordinance that addressed Board of Trustees - February 22, 1994 - Page 3 public purpose signs. There being no further business, Mayor Dannels adjourned the meeting at 8:04 P.M. .................. F Mayor Town Clerk i BRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee March 3, 1994 Committee: Chairman Hix, Trustees Habecker and Gillette Attending: Chairman Hix, Trustee Gillette Also Attending: Town Administrator Klaphake, Special Events Director Scott, Coordinator Hinze, Clerk o'Connor Absent: Trustee Habecker Chairman Hix called the meeting to order at 8:30 A.M. and honored Jim Durward's request to be placed on the agenda. SCOTTISH HIGHLAND FESTIVAL - REPORT. Festival President Durward reported that the Festival is in the planning stages. Concern was expressed with the proposed community center being proposed by the Estes Valley Recreation & Park District (EVRPD) primarily relative to the site. ' Dr. Durward stated the entire site, which is owned by the Town and managed by the EVRPD, should be reviewed, to include discussion on the entire site (a part of which is used by the Festival). Additional special event uses may be forthcoming and as infrastructure is very important to the success of all special events, perhaps the Town and EVRPD should consider a mutual venture to address the entire area. As the Special Event Committee governs this property, Administrator Klaphake will invite EVRPD Representatives to attend the Committee meeting scheduled March 24th at 8:30 A.M. to continue this discussion. Dr. Durward briefed the Committee on the Festival: the parade route will be from West Park Center east, terminating at the Chamber of Commerce (volunteers are requested to so advise spectators located on Highway 7); the 50th Anniversary of the Normandy Invasion will be commemorated with a 1940's USO-type show and British Pub Night, to include a wreath placing at the Capital; headquarters will be located at the American Legion Building; speakers include the Dean and an instructor for the History Department/Air Force Academy; bands include the Marine Silent Drill Team and the Drum and Bugle Team (881 participants) (requested the Fairgrounds use a roller on the stadium floor); there were insufficient funds to advertise the Festival on television; and Dr. Durward requested the Festival be given a show case at the Conference Center in which to display a travelling trophy. Town Administrator Klaphake reported that the request to dedicate and asphalt a portion of Community Drive to the playground has been canceled at this time and may be reconsidered in the future. The Committee commended Dr. Durward on his presentation. AGREEMENTS. Director Scott presented the following three standard horse show agreements: Hunter-Jumper Horse Show, July 28 - August 6, 1994 Westernaires Horse Show, August 12-13, 1994. Paint Horse Show, August 20-21, 1994. Staff confirmed adequate insurance certificates will be provided. The Committee recommends approval of all three agreements, as presented. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Special Events Committee - March 3, 1994 - Page 2 TRACTOR - REVIEW OF BIDS. The Committee reviewed the following bids for replacement of a 1976 Ford tractor: Colorado State Bid/Uniwest Equipment Co. .... $14,857.00 Loveland Outdoor Equipment .................. 16,098.00 The new equipment does not include a cab, but does include a canopy/roll bar and removable bucket. The Committee recommends accepting the low bid in the amount of $14,857.00 submitted by Uniwest Equipment Co., which includes the trade-in of the existing tractor. REPORTS. Coordinator Hinze presented the 1994-95 "Estes Park Events" rack card which was published in cooperation with CACEP and the Community Development Department. The card has been improved to include event sponsors and telephone numbers. Distribution will begin in the near future. Director Scott reported that discussion on a 5-10 yr. Capital Improvements Plan will be forthcoming. There being no further business, Chairman Hix adjourned the meeting at 9:04 A.M. UNF---- . 01 A-C-61 (Dj (r-/61»ut'/ Vickie O'Connor, CMC, Town Clerk BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Community Development Committee March 3, 1994 committee: Chairman Dekker, Trustees Doylen and Hix Attending: All Also Attending: Town Administrator Klaphake, Sales and Marketing Director Pickering, Advertising Manager Marsh, Conference Services Coordinator Thomas, Museum Director Kilsdonk, Clerk O'Connor Absent: Community Development Director Stamey Chairman Dekker called the meeting to order at 10:00 A.M. CONFERENCE CENTER - REPORT. Sales and Marketing Director Pickering displayed the exhibit used for marketing Estes Park and Conference Center. The table included pipe and drape, a photograph board with custom header, conference center brochures, and miscellaneous items. The color scheme (white, peach, green) is retained throughout the display and on all advertising materials. The exhibit can be inexpensively altered to meet various needs. As a means of increasing conference attendees, the exhibit is made available to conferences who have booked their next conference in Estes Park (ie: the exhibit will be traveling - to Jackson Hole and Washington, DC). Concerning marketing of families, staff confirmed that various spousal activities are made available, as well as extending the conference room rate for pre or post conference dates. If staff receives a favorable response for family activities from the conference planner, these types of activities are planned. Additionally, the proposed Lake Estes Hike/Bike Trail is receiving very enthusiastic response. Staff reported that demographic information is obtained from conferees; however, surveys do not include personal information. Attendance lists are provided for staff and these are used for contacts of potential out-of-state conferences. CONFERENCE CENTER TRANSPORTATION - PRESENTATION OF CONTRACT. The Committee reviewed two proposals to provide conference transportation services for seven conferences: Charles Tour & Travel .... .......... . $8,245.53 Cost for additional bus hours .. 35.00/hr. Cost for pre-scheduled service for handicapped use .......... 175.00 Estes Park Trolley Corp. ............ $7,000.00 Cost for additional bus hours .. 25.00/hr./minimum Cost for pre-scheduled service for handicapped use .......... 25.00 The Town does have a revenue return on this portion of the transportation services which is based upon a $2.00/night room charge for all participating accommodations. The 1994 Budget included $12,500.00 for this particular service, and staff evaluated and confirmed bids. The Committee recommends approval of the low bid in the amount of $7,000 submitted by Estes Park Trolley Corp. BRADFORD PUBLISHING Co. RECORD OF PROCEEDINGS Community Development Committee - March 3, 1994 - Page 2 MUSEUM - REPORT. Director Kilsdonk presented the Museum Report for January. Curator Carr and volunteers have remodeled a portion of the main gallery/back room to improve traffic flow. Due to the extensive nature of working on specific exhibit changes, the Opening Reception has been moved to April 15 from 5:00-7:00 P.M. Staff is continuing to assist guest curator Mary Denise Smith on the Women's Clothing Exhibit, scheduled to open May 27. Director Kilsdonk briefed the Committee on the Outreach Program; Grants (a grant application will be submitted to Hewlett Packard for up to $1,500 for computer equipment); and Volunteer Committee (provided 150 volunteer hours). In response to recent community interest, staff is introducing a new program on the McGraw Family scheduled April 21. Members of the McGraw family will serve as speakers; the program will be held at 7:30 P.M. in the Municipal Building. Director Kilsdonk and Curator Carr have been approached to speak at the Colorado-Wyoming Association of Museums' Annual Meeting in May. In addition, the Director will serve on a panel discussing exhibit design on a small budget. Chairman Dekker continues to serve as Liaison to the Museum Advisory Board and this appointment is proving very helpful. REPORTS. Sally Anderson, Vice President/CACEP, presented the 1994-95 "Estes Park Events" rack card. The card was published in cooperation with the Special Events and Community Development Departments. Copies will be distributed to the Visitor's Center, Accommodations, Conference Attendees, Dam Store/Big Thompson Canyon, CACEP, and YMCA. Ms. Anderson stated that color consistency was of utmost importance and this piece will be green and white. Event sponsors and telephone numbers are now included, and while the card may not be perfect due to inevitable date changes, various sectors worked together for one united product. Ms. Anderson clarified that the goal was to bring all events together on one advertisement piece. The Committee praised Ms. Anderson for taking the leadership role in providing the rack card. There being no further business, Chairman Dekker adjourned the meeting at 10:30 A.M. z,r. /0 · 7 3- L Luitu, Uy LA.- MU-V Vickie O'Connor, CMC, - Town Clerk BAADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Special Events Committee March 3, 1994 Committee: Chairman Hix, Trustees Habecker and Gillette Attending: Chairman Hix, Trustee Gillette Also Attending: Town Administrator Klaphake, Special Events Director Scott, Coordinator Hinze, Clerk 0'connor Absent: Trustee Habecker AGREEMENTS. I.A. Director Scott presented the following three standard horse show agreements: Hunter-Jumper Horse Show, July 28 - August 6, 1994 Westernaires Horse Show, August 12-13, 1994. Paint Horse Show, August 20-21, 1994. Staff confirmed adequate insurance certificates will be provided. The Committee recommends approval of all three agreements, as presented. 1.8. TRACTOR - REVIEW OF BIDS. The Committee reviewed the following bids for replacement of a 1976 Ford tractor: a 29 Colorado State Bid/Uniwest Equipment Co. .... $14,857.00 Loveland Outdoor Equipment .. ................ 16,098.00 The new equipment does not include a cab, but does include a canopy/roll bar and removable bucket. The Committee recommends accepting the low bid in the amount of $14,857.00 submitted by Uniwest Equipment Co., which includes the trade-in of the existing tractor. ~«EgNS· coordinzirecjinze presented the 1994-95 "Estes Park Eve•Fer' rack card which MB...published in cooperation with--€*dEP- and the Community Developiihh.geartment. The gamA.•MS,s~~en improved to include event sponsors am•.&.elephone....~embers. Distribution will begin in the near future. -+0-•00+-- Director Scott repor1~'Ehat discus23»-on a 5-10 yr. Capital Improvements Plarl~,Rffl be forthcoming. - There Mag no further business, Chairman Hix adjourned~~16.meeting ~W6~ A.M. OC C A.c,£4 1 g.) tr,ht,KALE, Vickie O'Connor, CMC, Town Clerk BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Community Development Committee March 3, 1994 Committee: Chairman Dekker, Trustees Doylen and Hix Attending: All Also Attending: Town Administrator Klaphake, Sales and Marketing Director Pickering, Advertising Manager Marsh, Conference Services Coordinator Thomas, Museum Director Kilsdonk, Clerk O'Connor Absent: Community Development Director Stamey Chairman Dekker called the meeting to order at 10:00 A.M. CONFERENCE CENTER - REPORT. Sales d Marketing Director Pickering displayed the ibit used for mark ng Estes Park and Conference Center. Th able included pipe and e, a photograph board with custom der, conference center broch s, and miscellaneous items. The color scheme (white, peach, en) is retained througho e display and on all advertising materi . The exhibit can inexpensively altered to meet various needs. means of inc sing conference attendees, the exhibit is made avai le to c erences who have booked their next conference in Estes P ( . the exhibit will be traveling to Jackson Hole and Washingto DC). Concerning marketing of amilies, staff confirmed that various spousal activities ar ade availa , as well as extending the conference room rat or pre or post nference dates. If staff receives a favor e response for f ly activities from the conference pla r, these types of a vities are planned. Additionally, e proposed Lake Estes Hike/B e Trail is receiving very enthus stic response. Staff orted that demographic information is btained from conf es; however, surveys do not include personal ' formation. At dance lists are provided for staff and these ar sed for tacts of potential out-of-state conferences. CONFERENCE CENTER TRANSPORTATION - PRESENTATION OF CONTRACT. -0, The Committee reviewed two proposals to provide conference :A1.-1 transportation services for seven conferences: * ~- le; Charles Tour & Travel .. . $8,245.53 V Cost for additional bus hours .. 35.00/hr. Cost for pre-scheduled service for handicapped use .......... 175.00 Estes Park Trolley Corp. ... $7,000.00 Cost for additional bus hours .. 25.00/hr./minimum Cost for pre-scheduled service for handicapped use 25.00 The Town does have a revenue return on this portion of the transportation services which is based upon a $2.00/night room charge for all participating accommodations. The 1994 Budget included $12,500.00 for this particular service, and staff evaluated and confirmed bids. The Committee recommends approval of the low bid in the amount of $7,000 submitted by Estes Park Trolley Corp. BRADFOROPUILISHINGCO RECORD OF PROCEEDINGS Planning Commission February 15, 1994 Commission: Chairman Al Sager, Commissioners Wendell Amos, Mike Brown, Harriet Burgess, Alma Hix, Michael Miller and Edward Pohl Attending: Vice Chairman A. Hix, Commissioners Amos, Brown, Burgess, Miller and Pohl Also Attending: Trustee/Liaison G. Hix, Community Development Director Stamey, Clerk O'Connor Absent: Chairman Sager Vice Chairman A. Hix called the meeting to order at 1:34 P.M. 1. MINUTES. Minutes of the January 18, 28298•=-224·--B'~b-*D- i 1.-and.. February 2-£_1221-me•hinee-•erO-EDiproved. with the February 1 mi,u,•el-Eminded as noted. 2. SUBDIVISIONS. 2.A. Preliminary Plat of Tract 5. Aramaho Meadows Subdivision. Bob Koehler/Applicant. Applicant's representative Paul Kochevar advised that the Applicant is proposing to subdivide the 73-acre site into single-family estate lots. Open space V outlots have been provided in the meadow areas and steeper hillsides. Phase I will include Lots 1 through 13; a cul-de- sac to provide access for approximately 6 to 8 lots; and the right-of-way will be platted to connect to future streets along the north and east perimeter. The Applicant has attempted to obtain right-of-way from an adjacent property owner, although the Applicant has not been successful. Mr. Kochevar confirmed that the right-of-way will be acquired (in some fashion), the road constructed, and that the property owner to the east has not been contacted. Existing Ute Lane will provide access to the 13 new lots. The remaining 31 lots will be developed in either two or three phases. A colored drawing illustrated the roads, open space and lots. The proposed preliminary plat has provided for greater building setbacks to provide more open space. Minimum lot size is one- acre and this is one of few subdivisions that have been designed just for E-Estate zoning. Four acres near the ridge and the north side will be left as open space--additional details will be more clearly defined with final plat submittal. With the exception of the Inundation Study (limits of flooding) which may affect buildable area, the Applicant will comply with staff's recommendations. In Mr. Kochevar's opinion, it is an extremely remote possibility that the Marys Lake Dam would break or washout, partially due to an enormous embankment. Mr. Kochevar requested the results be brought to the attention of a prospective buyer and not prohibit building in this area. Director Stamey reviewed the staff report, and existing Annexation Agreement between Sam Luce/Arapaho Meadows and the Town. The Agreement identifies the responsibilities of the owner and the Town relative to roads and access for a connection to the north or east. If the owner is unable to obtain the right-of-way, the Town has the option to use eminent domain or pursue negotiations. Due to the access question, the Annexation Agreement may need to be amended. pursuant to recent neighborhood meetings, staff requested a B.A.FOROPUBLISHING.0 RECORD OF PROCEEDINGS planning Commission - February 15, 1994 - Page 2 connection of the hike/bike path near Carriage Hills be provided in Phase 2 or 3. Commissioner comments included: building setback; whether the open space on the east and wide side of the site would be permanent and who would control same; whether fencing would be allowed beyond Lots 30-33; desire to providej additional clustering and open space; concern with the number of building sites and one access; and clarification of responsibility for the Commission and Town Board relative to access. Public comments were heard from Ed McKinney/Prospect Estates, enthused with the proposal as it appears to be reasonable; however, access to the north through Prospect Estates is a concern - the single access is unacceptable; and the land should not be disturbed beyond the setback lines of Lots 23 and 24. Director Stamey reported that the developer is not excused from providing access. If, in the- event the Town wouldghoose not to pursue the acquisition of right-of-way at this point, the developer would be obligated to pay the Town for the appraised cost of acquiring the right-of-way, construction of the road remains the developer's responsibility. One option for the Planning Commission, in lieu of the fact that the Town Board must make the determination on whether or not to expend funds and to acquire the right-of-way and to enter into those steps that the Board acquires right-of-way under, is for the Commission to refer access to the Town Board to determine whether they should implement the options of the Annexation Agreement for access (special amendment). Following conclusion of all comments, it was moved and seconded (Miller/Brown) the preliminary Plat of Tract 5, Arapaho Meadows Subdivision be approved contingent upon the following, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, A. Hix, Miller and Pohl. Those voting "No" Commissioner Amos: 1. Provide secondary access (2 access connections: to Prospect Estates and to Highway 7) and incorporate into Phase I; said access to be constructed upon filing and approval of the final plat. 2. Phase I to include the open space Outlot immediately north of Lots 6-8 (3.98 acres). 3. Plat information - • Label the open space as "outlots" and provide land area for open space at southeast corner. • Cherokee Drive may need a temporary cul-de-sac when the phase is platted. • Prior to finalizing the location of Cherokee Drive, recommend that the centerline be staked and field located. • Indicate proposed right-of-way widths. • Add title block and vicinity map to both drawings. 4. Clarify the building limit setbacks, with the area to the north of the building setback not to be BRADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission - February 15, 1994 - Page 3 disturbed. 5. Wetlands Permit to be acquired from the Corps of Engineers. 6. Confirm Inundation Study for the Marys Lake Dam,.or have dam inspected by State Engineer. 7. Provide 10' wide utility easements on either side of each lot line. 8. Developer to review Phases 2 and 3 for alternative site layouts to cluster buildings and provide additional open space in the meadow area. Prior to finalizing the location of Cherokee Drive, the centerline be staked and the road field located with staff. 9. Developer to be responsible for any highway improvements required by CDOT. 10. Developer to provide a hike/bike trail easement. 11. Provide a Drainage Report and Plan, to ascertain historic drainage. 12. Provide a Wildfire Mitigation Report. ~13. Pursuant to the Annexation Agreement, access . requirements be referred to the Town Board. 3. DEVELOPMENT PLANS. 3.A. Development Plan #94-1. Lot 1. Valley Vista Addition. cholas Stanitz/Applicant. Paul Kochevar, Applicant' re esentative reported that the Concept Plan was approved Dece er, 1993. The Applicant is proposing four buil gs, provid 24 apartment units, to include associat site improvem s. Each building will be a three-st frame structure h three two-bedroom units and three e-bedroom units. One nit in each building will b handicapped accessible. A cent land use includes the pital, multi- family apartments, nd single-family. Adj nt zoning is E- Estate and R-M Mul '-Family. A paved, ivate drive will access the site off ccasin Circle ve, connecting two paved parking lots of 2 paces/each Adjusting development on the site has decrease e par ng demand from 40 to 36 spaces; however, _a _total_0.40 paces _are_being_provided. Utility ihfo~tion for the Es Park Sanitation District and Public Works Dept. have bee d to the final drawing. In addition, landscaping al Mocc 'n Circle Drive has been clustered and moved. wn Attorn White is preparing an Affordable Housing A ement. All s f comments have been addressed. Commissioner c ents: clarification on t location of the post office ster boxes and handicapped pa ing spaces; and elevation the buildings. There ing no comments from the audience, it w moved and seco d (Brown/Burgess) Development Plan #94-1, Lo 1, Valley Vi Addition be approved contingent upon the 11owing ditions, and it passed unanimously: 1. The owner shall enter into the Affordable Hou ng Agreement in accordance with the Municipal Co March 1, 1994 MEMORANDUM TO: Mayor Dannels, Board of Trustees, Town Administrator Klaphake, Town Attorney White FROM: Stephen L. Stamey, Community Development Director 1/ SUBJECT: Arapaho Meadows Annexation Agreement Arapaho Meadows was annexed in 1985. At the time of annexation, the Town of Estes Park and Dr. Sam Luce entered into an annexation agreement. The annexation agreement addressed concerns associated with density, development timing and access. The Agreement specified that prior to development of the northern one-hal f of the Luce property (approximately 73 acres), that public street right-of-way and access was to be provided as follows: A 60' wide R-O-W from the northeast corner of the Luce 1. property, east to Highway 7; or, 2. A 60' wide R-O-W extended from the northern boundary of the Luce property to the dedicated street R-0-W in Prospect Estates Subdivision. The Town agreed to require dedication of R-0-W across these areas as part of any related development proposal. Luce agreed to use bona-fide efforts to obtain R-0-W through these areas. In the event Luce (or others) was unable to obtain R-0-W, the following applied: 1. Luce may file a preliminary subdivision plat for the northerly portion of Arapaho Meadows showing access either from the north or east. The Town and Luce shall hire a qualified appraiser to 2. determine the cost of acquiring the R-0-W. The cost of the appraisal shall be shared by Luce and the Town. The Town shall have the option of: 1. Acquiring the property through negotiation or eminent domain ( condemnation) . Luce is responsible for paying to the Town the land costs at the appraised value; or, Arapaho Meadows February 28, 1994 Page 2 2. In the event the Town elects not to pursue the acquisition of the R-0-W at the time of the filing of the preliminary plat, Luce shall only be required to pay the Town the appraised value of the property. This payment is to be made at the time the Town actually acquires the R-0-W. If this option is exercised by the Town, Luce and the Town shall enter into a Security Agreement securing payment of the land costs to the Town. Staff recommends the Town implement Option 2. Staff further recommends that the developer, Bob Koehler, be authorized to submit a Final Plat for Phase I (Lots 1 - 13, and Arapaho Road R-0-W platted to the northern property line). SLS:cj . 1 j. 2. ~ 1/C-fbAL February 25 1994 To: Estes Park Board of Trustees Estes Park Planning Commission FROM: Ed McKinney SUBJECT: Connections - Arapaho Meadows/Prospect Estates On Tuesday, February 15, the Preliminary Plat of Phase 2 of Arapaho Meadows was presented to the Estes Park Planning Commission . This covers the north part of the Luce property, down to the Luce/Watson property line (see attached map). There are three potential accesses to this area: 1) existing access (Arapaho Rd.) off Hwy 7, just north of Marys Lake Rd. 2) proposed northward connection of Arapaho thru Watson property connecting with Prospect Estates Lane 3) proposed Cherokee Dr. running east from Arapaho around the north side of the ridge, and connecting with Hwy 7 between Arapaho/Hwy 7 intersection and Pinewood Dr. to the north. The newly platted area has 44 lots. I would guess the existing number of lots in Arapaho Meadows to be 25-30, for a possible total of 70-75. Due to this number of sites, the Planning Commission believes a secondary access may be necessary at the time that the north lots are opened. Keep in mind that in December, 1993, the Planning Commission declined to send the final plat of Prospect Estates, 3rd filing, back to the drawing board for inclusion of a second access. Prospect Estates serves approximately 63 homesites thru a single access. In face of this fact, connecting Arapaho Meadows thru Prospect Estates without a simultaneous or prior opening of Cherokee Dr. east to Hwu 7 is unacceptable to Prospect Estates residents. The streets in Prospect Estates were not designed or constructed to serve as collectors from adjacent areas. The idea that an Arapaho Rd/Prospect Estates Lane connection would serve the Prospect Estates residents has little merit - for us, it would be a road to nowhere. The cost and utility of constructing this north/south freeway (no immediate and direct homeowner access) compared to the extension of Cherokee east to Hwy 7 warrants close attention. There is also the matter of crossing the wetlands on the Luce/Watson property line, which would entail performance of a costly, time-consuming Environmental Impact Statement and attendant Corp of Engineer permits. This would also cause an unnecessary premature - disturbance of an ecosystem heavily used by elk, deer and other wildli fe. There is also the concept of "equity in policy" - 63 lots (Prospect Estates) don't require a practical secondary access, but 70 to 75 in Arapaho Meadows could or should? Exactly where is the logic in differentiation - numeric, geographic locale, average lot size, estimated average home cost, etc. - is there a policy or standard'? Please don't let this Araphao Rd./Prospect Estates Lane link occur. It's certainly not necessary, or economically or logistically viable - at least until the Watson property is developed, if then - n There is also much to be said for non-contiguous access in homeowner areas, in terms of privacy, security, and traffic control. Thank you for your consideration of the above - stated information in arriving at your decision on this matter. Due to my inability to present this in person at the meeting where the subject will be discussed, I request that this letter be entered into the records of both the Board of Trustees and Planning Commission meetings. £* . Ed McKinney CC. Bernerd Dannels Gary Klaphake Paul Kochevar Sam Luce ~Vickle 0'Connor Steve Stamey Bill Watson A PAPAP; 0 61 EADOWS- . H PHASE 2_<PRoPOSEE) LEGEND No SC ALE EXISTING ROADS<PAVED~ PRoposED R.OADS --------- ---- CONNE C-rioN t A EA P. MEAD.70 PRoS P. EST. 2-~ 2.0 PoSE~ 8 c £05 5 WATS o N PAo PE £TY PROPER-TY L)NES --- . WETLANDS ~ 4 1/M//04L r *7 \\ /0/t' 0 5,22£14# T- f f ESTAT-ES i >09 4~ / 46--1 T _,4,0 1 --- / -7 --- -- - 1 1 'r WATS©W j~ P R.oP. L INE 4 Lu DE p,\RO PER.TY \ C» '* I... '. 1 E-X/ST. i 862*42- 1 LANE. f. :0 0 i $ 14•• 0,- : ... :714.-~/ * 2¥ f (777-33, 1 WIEy - 1 'e 1 ' 4/424~<4 j L "73 1 , EM,MyS-h t -A Ho g Eock .... EIDGE »5/ MEAD G.9 5 - C#*- ,/ :/Hwt 7 MAL MS ~ , r //· $ I L A kE ED. H\NY 3 BRADFOROPUMLISHINGCO RECORD OF PROCEEDINGS Light and Power Committee February 10, 1994 Committee: Chairman Hix, Trustee Dekker Attending: Chairman Hix Also Attending: Light and Power Director Matzke, Town Administrator Klaphake, and Deputy Clerk Kuehl Absent: Trustee Dekker Chairman Hix called the meeting to order at 10:00 a.m. FALL RIVER HYDRO PLANT - DECLARATION OF INTENT $1 The possible reactivation of the Fall River Hydro Plant is being ) studied. Testing was performed on the equipment at the plant with the conclusion that the plant could be returned to service in May 1995 with minimal repair and expenditure. The operating schedule would be April through October. The Light & Power Department has prepared a Declaration of Intent to be submitted to the Federal Energy Regulatory Commission (FERC) stating the Town's plan to restore the plant to service. The Department is attempting through this submittal to have FERC declare the plant non-jurisdictional and therefore not subject to the licensing process. The Department will request letters of support from Platte River Power Authority and Western Area Power Administration. After Town Attorney White has completed review of the Declaration of Intent, Town staff will meet with Rocky Mountain National Park staff and solicit their support for the project. The Committee recommends that when documentation is complete, the Town Board should consider a Resolution of Support for submission of the Declaration of Intent along with endorsements to the Federal Energy Regulatory Commission for approval to place the Fall river Hydro Plant in service. hMAN£~NTROLLERS/THERMAL STORAGE HEATERS - LEASE PURCHASE PROGRAM In Decemb~4491, the Town Board approved a lease purchase prog , effective untf'h,January 31, 1994 to assist in the purcha and installation of dbaand controllers or conversion to gas at for customers required €bfransfer from residential to dem rate. No financing for gas hee™~~onversion was applied under this program. Since the approval of energyNesed tim f day rates, thermal storage heaters have become more.~pco leal, and customers have requested financing for electric al storage heaters. It is requested the lease program be en d to March 31, 1995 and be modified to include financ for the 1 storage heaters. The Committee recommends ap al for the tension of the lease purchase program to ch 31, 1995, wit the modification to exclude gas heat version and include fin cing for electric thermal storage eaters or demand controllers with the total outstanding t for the program not to exceed 0,000. HIGHW 34 REBUILD PROJECT - PROPOSED UNDERGROUND POLICY m was withdrawn. „7~ / - . 4~*057 TOWN OF ESTES PARK \ 6 . -115*1\12- 9 ¥002#46 ,~'*- "2719<;t-'·f j:Wlll@*, 1.Dp< lirt&#MI ".~ 7, /42A¥./pe"flf £ 4 0.4 0 · f ~ I r h.4. 1. 4.9.,,- ·· 31.-m. 1 6« · I .- -42:. I#:36uk6.---- bih -- 1.)'· =--6. ·(9·*4~ 9 - .46.-- . --1- March 9, 1994 Secretary Federal Energy Regulatory Commission 825 North Capitol Street, N.E. Washington, D.C. 20426 Re: Estes Park Municipal Hydroelectric Station DECLARATION of INTENTION ABSTRACT The Town of Estes Park owns a turn-of-the-century 880 kW hydropower facility. This facility is located on Fall River and consists of a diversion dam, penstock, and generating station. The facility was constructed beginning in 1906 by F.O. Stanley (of steam car fame) to provide electric power for his large summer hotel. The facility was placed in service in 1909. The Town acquired the hydropower facility and connected distribution system in 1945. The Stanley system provided a nucleus for the present municipal power and light system, which is owned and operated by the Town as an integral part of Town government and services. The hydropower facility operated from 1909 until July 15, 1982, when it was damaged in the Lawn Lake flood. Beginning in 1959, the Town also used the diversion structure and the penstock as the water source for its adjacent Fall River Water Treatment Plant. The diversion dam and penstock were repaired in 1988. Rates and demand in 1988 did not economically justify an immediate return to service of the generating station. Due to recent demand increases and a more favorable rate structure, the Town intends to restore the generating station to service. The plant will be operated from April through October, as it had been historically. The Town's hydropower facility is not subject to the jurisdiction of FERC, pursuant to the provisions of 16 U.S.C. 817. The Town is filing this Declaration of Intention to advise FERC of our plans. This Declaration of Intention is being filed after consultation with William Trautwein of FERC. Please confirm in writing by June 1, 1994, that this facility is non-jurisdictional. If you have any questions, please contact Mike Mangelsen at the Estes Park Light and Power Department, 303- 586-5331, or our restoration advisor, Eric Jacobson, at 303-728-6298. Sincerely, TOWN OF ESTES PARK Light and Power Department Richard Matzke, Director Enclosure (303) 586-5331 • RO. BOX 1200 • ESTES PARK, CO 80517 • FAX(303) 586-2816 ADMINISTRATION • 'FAX (303)586-6909 OTHER DECLARATION of INTENTION Fall River Hydro Station and Water Treatment Plant TOWN of ESTES PARK, COLORADO March 1994 Contact: Mike Mangelsen, Assistant to the Director Estes Park Light and Power Department P.O. Box 1200 Estes Park, CO 80517 303-586-5331 (phone) 303-586-6909 (fax) DECLARATION of INTENTION Fall River Hydro and Water Treatment Plant TOWN of ESTES PARK, COLORADO (per Section 23 of the Federal Power Act) I. PROJECT SPONSOR A. Owner: TOWN of ESTES PARK P.O. Box 1200 Estes Park, CO 80517 B. Correspondence to be addressed to: Michael Mangelsen, Assistant to the Director Estes Park Light and Power Department P.O. Box 1200 Estes Park, CO 80517 phone: 303-586-5331 fax: 303-586-6909 C. Restoration Consultant: Eric R. Jacobson Bridal Veil Powerstation P.O. Box 745 Telluride, CO 81435 phone: 303-728-6298 II. PROJECT DESCRIPTION and PURPOSE A. Historv The subject hydro installation in this Declaration of Intention was completed in 1909. It was constructed for the Estes Park Electric Light and Power Company which was incorporated in 1908 by Messrs. Stanley, MacGregor, James, Munson and Bond for the sole purpose of providing the Stanley Hotel with electrical power. The people of Estes Park were anxious to have electric power also, so the plant was soon furnishing power to residential customers as well as the Stanley Hotel (the Stanley Hotel was constructed in 1908 by F.O. Stanley, of steam car fame, and is on the National Register of Historic Places). Declaration of Intention Fall River Hydro & Water Treatment Plant TOWN of ES1ES PARK, CO March 1994 5 pages 1 The hydropower facility was acquired by the Town of Estes Park in 1945 and operated until July 15, 1982, when the dam was destroyed and the generating station and portions of the penstock were damaged in the Lawn Lake flood. The Fall River Water Treatment Plant was constructed in 1959 and is adjacent to the hydro station. The raw water inlet structure for the water treatment plant is connected to the penstock above the hydro plant. The diversion dam and penstock were repaired after the flood and the treatment plant began using water directly from the penstock via a pressure reduction assembly. The hydro plant was not returned to service after the flood, although the damage due to the flood was relatively minor. It is the intention of the Town of Estes Park to resume operations at the hydro station. Section 23(b) of the Federal Power Act defines this installation as non-jurisdictional. No formal exemption is required from FERC in order that the Town return the generating portion of the facility to service. B. Present Condition Extensive testing was done on the equipment in the hydro plant in the spring of 1993 with the conclusion that the plant could be returned to service with minimal difficulties and expenditures. The penstock portion of the project is presently in service supplying the Fall River Water Treatment Plant. The hydto installation would utilize currently unused hydraulic energy as a de facto conduit type facility. The diversion structure and portions of the penstock are of very recent vintage as the original articles were destroyed by the 1982 Lawn Lake flood which originated in the neighboring Rocky Mountain National Park. Said system is fully operational and is currently in use. C. Descrintion of the Hvdropower Facilities Unit No. 1: Western Electric Synchronous Generator 200 kW 2400 V 600 RPM Hug Impulse Turbine (Horizontal) 400' Static Head 4' Diameter 60% Eff. Unit No. 2: Reciprocating Engine Unit; not part of this Declaration of Intention Unit No. 3: General Electric Synchronous Generator 680 kW 2400 V 1200 RPM Worthington Francis Turbine (Horizontal) 400' Static Head 27" Diameter 85% Eff. Average Annual Energy Production: 2,700,000 kWh Scheduled In-Service Date: May 1995 Operating Schedule: April through October of Each Year All of the power generated from this facility will be used within the Town's electric service area. Declaration of Intention Fall River Hydro & Water Treatment Plant TOWN of ESTES PARK. CO March 1994 5 pages 3 III. GENERAL INFORMATION A. The Town Light and Power Department supplies electricity to about 7,500 customers. B. The Town Light and Power Department is not engaged in interstate or foreign commerce. C. The project does not affect interstate or foreign commerce. D. The project does not utilize surplus water or water power from a government dam. E. No portion of this project is located on a navigable waterway. F. No federal or state lands are occupied by project facilities. The diversion dam and a portion of the penstock are located within the present boundary of Rocky Mountain National Park. The right-of-way for the diversion dam and penstock were acquired from private landowners prior to inclusion of said private lands within the Park boundary. G. The project is operated under and in accordance with the terms of permits and valid existing right-of-way granted prior to June 10, 1920. H. The project uses a low diversion weir with a maximum height of six feet (6') and a storage capacity of one (1) acre-foot. I. The Town has agreed to a minimum stream flow of four cubic feet per second (4 cfs) April 1 through September 30 and one cubic foot per second ( 1 cfs) October 1 through March 31. J. The static head is Four Hundred Feet (400'), the dynamic head is about Three Hundred Sixty Feet (360'), the conduit is Thirty Inches (30") in diameter and about Five Thousand Three Hundred Feet (5,300') long. The maximum flow is Forty cubic feet per second (40 cfs). K. The Town obtained a U.S. Army Corps of Engineers Form 404 permit for rebuilding of the diversion structure and penstock. The purpose and need stated in the application included providing adequate hydrostatic head for future power generation. Declaration Of Intention Fall River Hydro & Water Treatment Plant TOWN of ESTES PARK, CO March 1994 5 pages 4 APPENDICES Appendix I: General Map Appendix II: Detailed Map Showing Lands Occupied by Project Appendix III: Powerstation Area Appendix IV: Flow Duration Curve Appendix V: Efficiency Test Appendix VI: Town Load Curve Appendix VII: Ownership Outline Appendix VIII: Minimum Streamflow Agreement Appendix IX: Pre-1920 Permits and Right-of-Way Appendix X: Environmental Assessment Appendix XI: Drawings: Hug Wheel Appendix XII: Drawings: Worthington Declaration of Intention FaU River Hydro & Water Treatment Plant TOWN of ESTES PARK, CO March 1994 5 pages 5 POSITION CASCADE DAM HYDRO PROSECT February 22, 1994 Rocky Mountain National Park Position The park recognizes that the Town of Estes Park owns state appropriative water rights with decreed purposes of municipal and power production within the Rocky Mountain National Park. The Town also owns a valid right-of-way for the operation of the facilities. The park will honor these property rights and the conditions set forth in the stipulated agreement associated with the rebuilding of the Cascade Dam diversion structure. However, it is the responsibility of the Town to make whatever application is necessary to the Federal Energy Regulatory Commission and receive the appropriate exemption, if any, before it can operate a water transmission facility within Rocky Mountain National Park for a hydropower plant located outside the park. /}Arge# 361,£/ Homer L. Rouse Superintendent RESOLUTION NO. WHEREAS, in 1906, a Hydro Power Plant was constructed by F.0. Stanley on Fall River; and WHEREAS, said Hydro Power Plant, including diversion structure and penstock completed and operational in 1908; and WHEREAS, the Town of Estes Park acquired said Hydro Power facilities from the Public Service Company of Colorado in 1944; a.nd WHEREAS, the Town of Estes Park operated said Hydro Plant until July 15, 1982 when the same was substantially impacted by the Lawn Lake Flood; and WHEREAS, the Town of Estes Park reconstructed the diversion structure and penstock in 1987; and WHEREAS, the Town of Estes Park has begun renovation of the Hydro Plant and intends to operate said Plant. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. The Town of Estes Park hereby authorizes the Light and Power Department of the Town of Estes Park and all administrative officials of the Town to file a Declaration of Intent with the Federal Energy Regulatory Commission in the form as presented to the Board of Trustees of the Town of Estes Park, Colorado on March 8, 1994. Adopted this day of March, 1994. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk