HomeMy WebLinkAboutPACKET Town Board 1994-02-22% & 9 , BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 22, 1994 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated February 8, 1994. 2. Bills. 3. Committee Minutes: A. Light & Power, February 1(), 1994. B. Public Safety, February 17, 1994. C. Planning Commission, February 15, 1994 (acknowledgement only). 4. Preliminary Plat, Tract 5, Arapaho Meadows Subdivision, Bob Koehler/Applicant - Consideration of Access Requirements - Continue to March 8, 1994. ACTION ITEMS: 1. Acknowledge Letter of Resignation from Gary R. Brown (Trustee) and Conduct Swearing-In Ceremony for Mr. Brown as Municipal Judge. 2. Public Safety: A. Authorization to Purchase Two Vehicles, $25,353.12, plus Miscellaneous Police Vehicle Equipment for the Jeep Cherokee, $5,692.67. 3. Intergovernmental Agreement with Larimer County concerning Comprehensive Planning - Community Development Director stamey. 4. Presentation of 1993 Conversion Study - Community Development Director Stamey. 5. Resolution - Authorizing Regular Municipal Election April 5, 1994. 6. Town Administrator's Report: Government Immunity Act. 1
Town of Estes Park, Larimer County, Colorado, . F'*Tuary.8. ., 19.94. Minutes of a . RegUlar. . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the . ?th. . day of ...... .Feb.rtlpECD., 19.94 . at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor ......................... Present: Mayor H. B. Dannels Trustees: George J. Hix, Mayor ProTem Gary R. Brown, Robert L. Dekker, Susan L. Doylen, i Also Present: Gary F. Klaphake, Stephen W. Gillette, Town Administrator David Habecker Gregory A. White Town Attorney Vickie O'Connor Town Clerk 44*PT¥ Absent: None Chairman Dannels called the meeting to order at 7:34 P.M. i PUBLIC INPUT. There was no public comment. CONSENT CALENDAR: 1. Town Board minutes dated January 25, 1994. 2. Bills. 3. Committee Minutes: A. Special Events, January 27, 1994. B. Public Works, January 27, 1994. C. Community Development, February 3, 1994. D. Planning Commission, January 25 & February 1 and 2, 1994 (acknowledgement only). 4. 1993 Conversion Study - Continue to February 22, 1994. 5. Intergovernmental Agreement with Larimer County concerning Comprehensive Planning - Continue to February 22, 1994. It was moved and seconded (Dekker/Hix) the consent calendar be approved, and it passed unanimously„ ACTION ITEMS: 1. A. Stanley Historic District Master Plan - Presentation by Don Brandes/DSW. Mayor Dannels opened the public hearing. Town Administrator Klaphake reviewed the process taken to produce the Master Plan and Design Guidelines. Don Brandes/DSW presented the project overvipw, including a slide program which identified all nine parcels, comparing existing and proposed uses. Town Attorney White outlined the individual Development Agreements between:' Fill Company, Overlook Limited Partnership, and Stanley Hotels, Ltd., reporting that although said Agreements had been negotiated with the three property owners, final approval rested with the Town Board by means of adopting an ordinance. The Agreements remain in effect for 15 years from execution. In the event that construction begins on any individual parcel, the Development Agreements and Design Guidelines will be in effect in perpetuity. The Town will lease Stanley Hall for 10 years for a Performing Arts Center. The lease is $10,000/yr. to be used for improvements
Board of Trustees - February 8, 1994 - Page 2 and any related parking, landscaping facilities. The lease term is on a one-year basis. The Town will also have a 15- year option on the Carriage House for a Cultural Arts Center. If a Cultural Arts Center is constructed, it will be leased for 30 years at the rate of $1.00/yr. The Town has agreed to purchase Parcels 5, 6, & 8 for open space. This open space will be held in perpetuity. In addition, the Town will grant a $30,000 water tap credit for Parcel 7. Mayor Dannels requested comments in favor of the proposal. Hearing none, comments ih opposition were heard from: Rowland Retrum who stated the Town is "better off sticking with what we have, the existing Stanley Historic District Ordinance." In summary, Mr. Retrum's comments referred to the changes made to the existing Historic District Ordinance by the proposed Master Plan, specifically relating to requirements previously established by the Stanley Hills P.U.D., zoning regulations, $522,000 subsidy for roadways and open space, 30% designated open space, failure to record on the plat any of the open space or view corridors, and density calculations. Staff responded to questions jointly raised by five residents in a letter dated February 4, 1994. Staff's memorandum, dated · February 7, 1994, is summarized as follows: (1) The Stanley Historic District Ordinance was adopted by the Board of Trustees. The electorate rejected the citizen-proposed historic ordinance; (2) The Stanley Historic Ordinance did not divide the district into 9 parcels. It recognized existing lots of record and established view corridors to The Stanley Hotel. The designation of view corridors included the provision for the transfer of development density from the view corridor to adjacent property. The Parcels were established by the Development Agreement Master Plan and the preliminary plat. For Parcels 4 through 9, FHK Company is required to submit through the Planning Commission and Town Board a final subdivision plat. Parcels 5, 6, and 8 will be designated as permanent open space and transferred to Town ownership upon payment of $100,000. A no-build area will be established for Parcel 4 on the final plat. At the time of development of each parcel, a minimum of 30% open space will be established; (3) (a) The Stanley PUD of 1977 is being superseded by the Development Agreements. (b) The Estes Park Urban Renewal Authority has endorsed the Stanley Historic District Master Plan. The Town Board Will consider modification of the Estes Park Downtown Redevelopment Program to include the land uses and design guidelines and standards into the Urban Renewal Plan; (c,d) All requirements of the Historic Ordinance and underlying zoning have been complied with or exceeded with the following exception: The 100 foot setback on the south end of Parcel 9 has been reduced to 25 feet for a building or 10 feet for parking from the Highway 34 bypass right-of-way, and reduced the parking setback from the MacGregor Avenue right-of-way from 15 feet to 20 feet; (4) The Stanley Historic District Road is a public street connecting two public streets. The road will provide access to all of the Stanley Historic District parcels. It is no different than the Moccasin Bypass which connected two public streets. It is not a subsidy but a cost of improving the safety of traffic flow through Stanley Village and the intersection with the Highway 34 Bypass. The cost of the road is estimated at $250,000 when completed. The legal fees involved to obtain title to the road is approximately $19,000 and the cost of survey and engineering work for the road construction was $22,100. The cost to prepare the preliminary plat was $4,000. Design Studios West (DSW) acted as facilitator/planner to obtain cooperation from the three land owners. The cost of the DSW contract was $63,000; (5) The graphic Master Plan is illustrative but does achieve 30% open space through perimeter setbacks, as allowed by i zoning, and space between and among buildings. At the time of development, a minimum of 30% open P &
i Board of Trustees - February 8, 1994 - Page 3 space will be established; (6) Parcels 5, 6 and 8 will be designated as perpetual open space at the time of acquisition by the Town. A no-build area on Parcel 4 has been designated. Open space will be designated on development plans for all parcels; (7) the Stanley Historic District Master Plan has set limited land uses on each parcel. The maximum density is less than allowed by zoning, using the density calculations used throughout the Town. The required setbacks on Parcel 2 from Black Canyon Hills has been increased from the zoning standards of 25 feet to 50 feet. The parking setbacks on Parcel 9 have been reduced to MacGregor from 15 feet to 10 feet and 25 feet to 10 feet from the Highway 34 Bypass right- of-way. The Technical Review Committee cannot reduce any perimeter setback (page 19 of Exhibit A). The illustrative cul-de-sac serving Parcel 3 does exceed Town standards in terms of number of units served. This can be corrected by connecting this proposed street to Steamer Drive; however, it was felt this would be detrimental to residents on Steamer Drive; (8) The Master Plan does reduce density and that has been demonstrated for each parcel. The ability to transfer density from the view corridor parcels was eliminated; (9) Town regulations allow for multi-family or condominium development to occur on one lot without subdivision; (10) The agreements may only be amended by mutual consent of the parties. The Town as a party is represented by the Town Board of Trustees. All changes must be approved by the Town Board. Staff reiterated that: the open space will be permanent through the public hearing process, it will not be left for future Boards to change - the open space will be held in perpetuity; when development occurs, the open space must be designated, and it can be so designated any number of ways; in staff's opinion, obtaining free title is not an issue - the Town will receive clear title to purchase Parcels 5, 6, & 8 for said open space; the Technical and Architectural Committees must "stay within the Plan", any proposed sweeping changes must be under the control of the Town Board, it is not intended that the Town Administrator and said Committees vary in any substantial manner from the Master Plan; the Design Guidelines are more restrictive than current regulations; the intent of the Master Plan drawing was to illustrate the maximum units that could be developed--the drawing was presented for illustrative purposes only; the Development Agreements require that if the site is subdivided, it must follow the established subdivision process-this condition cannot be waived and the submittal is considered by the Planning Commission and Town Board; the Development Agreements will remain in place as a covenant that goes with the land, regardless of ownership of the hotel; two single-family lots will be allowed in Parcel 1 west of the hotel complex, they can be developed; however, is the area is subdivided, it must go through the subdivision process. Mr. Retrum requested clarification on the designation of open space on the plat; confirmation that the Town will covenant Parcels 5, 6, & 8 for open space; calculation of density and open space; and the regulation that states a cul-de-sac may only serve 12 units. Staff responded to Mr. Retrum. There being no further testimony, Mayor Dannels declared the public hearing closed. Trustee Brown moved all three;Development Agreements and the proposed ordinance be adopted and Town Attorney White read the ordinance in full. Trustee Dekker seconded the motion. Trustee Brown offered, as his reasoning for the motion, that this is a unique opportunity' to put the Master Plan into place, The Stanley Hotel is a unique asset and grand property, recognized the efforts of the hotel's owners in maintaining historic buildings; the Cultural Arts Centers is a significant gift to the community, the Plan lowers densities from the existing use by right; acknowledged the late Trustee Aldrich
Board of Trustees - February 8, 1994 - Page 4 for his involvement in the process, and commended Administrator Klaphake, Attorney White and Director Stamey for their substantial role in the process and preparation of the Master Plan. Trustee Habecker noted his support of the Master Plan based upon the viability of the property. Trustee Hix stated that the Master Plan preserves the site for the future. The motion passed unanimously. Whereupon Mayor Dannels declared the Ordinance passed and adopted, ordered it numbered 4-94 and published according to law. It was moved and seconded (Hix/Gillette) the Town Administrator be directed to take appropriate measures to ensure that Parcels 5,6 68 are held as open space in perpetuity, and that the Technical Review Committee entertain only minor changes to the Master Plan and Design Guidelines, and it passed unanimous'ly. B. Resolution #5-94 - Third Amendment to EPURA Downtown Redevelopment Plan. Mayor Dannels opened the public hearing. Attorney White read the resolution approving the Third Amendment of the Redevelopment Plan and outlined the changes which will bring the Plan into conformance to the Stanley Historic District Master Plan adopted by Ordinance 4-94. There being no further comment, Mayor Dannels closed the public hearing. It was moved and seconded (Habecker/Doylen) Resolution #5-94 be approved, and it passed unanimously. 2. Special Events Committee, January 27, 1994: A.-C. Standard Horse Show/Miscellaneous Agreements. It was moved and seconded (Hix/Habecker) the Colorado Arabian Horse Show and rocky Mountain Miniature Horse Club Standard Horse Show Agreements, as well as the Fun Expo Carnival Agreement and Powder River Rodeo Production Agreement be approved, and it passed unanimously. D. 1994 Rooftop Rodeo Committee/Officer Appointments. It was moved and seconded (Hix/Habecker) the following appointments be approved for the 1994 Rooftop Rodeo Committee, and it passed unanimously: Jo Adams Marion "Chief" Jennista Ed Allbright Steve Kingery Judy Anderson Gary O'Connor, Vice President Ray Carlton Bob Seifert Don Cunningham Mary Jo Seifert, Secretary Rick Dill : Chuck Thomas Jack Gartner Joan Van Horn, President Margee Gartner Debbie Watson Ken Hobert Betty Whiteside Trustee Hix commended the Rodeo Committee for the good job performed in the past, stating he was looking forward to a new season. 3. 1994 Water Loop Design and Construction Management Scope of Services with RMC - Presentation/Approval. Public Works Director Linnane presented and reviewed said Scope of Services which includes portions,of Big Horn Drive, Eagle Cliff Road and High Drive. These areas have experienced numerous water breaks and/or leaks. The total projected, negotiated, cost is $19,906, which is 134% of the projected cost; Director Linnane advised'that the industry standard is 15%, and confirmed that RMC is performing adequately. When questioned on a recent cost-overrun involving RMC, Administrator Klaphake confirmed that the overrun was initiated by extending the scope of services. It was moved and seconded (Habecker/Brown) the Scope of Services not-to-exceed $19,906 be approved, and it passed unanimously. :
Board of Trustees - February 8, 1994 - Page 5 4. Community Development, February 3, 1994: A. Contract for Passenger Transportation Services with Estes Park Trollev Corporation - Approval. The Community Development Committee recommended approval of the Transportation Services Contract for services from May 31, 1994 through September 5, 1994. There are three components to the Trolley System: the base passenger transportation service, conference center transportation and the Park and Ride Program; approval is being requested for the base contact at this time. Concerning the stipulation requiring payment prior to providing the service, staff confirmed that a large portion of the payment is allocated to the purchase of insurance--funds are necessitated for cash flow purposes. It was moved and seconded (Dekker/Hix) the Estes Park Trolley Transportation Services Contract, in the amount of $20,000 be approved, and it passed unanimously. 5. 1995 Business License - Recommendation from Administrative Committee. At their meeting held January 13, 1994, The Administrative Committee recommended: (1) Building Contractors be indexed under the "General" category and pay $200.00/yr.; and (2) a "Home Occupation" category be established with associated fee of $100.00/yr. Trustee Habecker requested both items be considered separately due to a potential conflict of interest. There being no public testimony, it was moved and seconded (Hix/Doylen) recommendation #1 identified above be approved, and it passed unanimously. It was moved and seconded (Hix/Doylen) recommendation #2 identified above be approved, and it passed with Trustee Habecker Abstaining. 6. There was no Town Administrator's Report at this time. 7. Motion to enter Executive Session to discuss Personnel Issues. It was moved and seconded (Hix/Habecker) the Board enter Executive Session to discuss personnel matters, and it-passed with Ti,ustiee Brobn -Abstaining. Administrator Klaphake informed the news media that the Trustees may return to open session. Following completion of all agenda items, Mayor Dannels adjourned the meeting at 9:36 P.M. to Executive Session. Trustee Brown and Attorney White withdrew from Council Chambers. Mayor Dannels reconvened the meeting at 9:56 P.M. and Trustee Brown and Attorney White were in attendance. It was moved and seconded (Hix/Habecker) Gary R. Brown be appointed Municipal Judge and John Easley be appointed Assistant Municipal Judge. Mr. Brown will replace Jim Littlejohn who recently submitted his resignation. The Board requested Mr. Brown submit his resignation as Trustee, effective immediately. Trustee Doylen commented that it was with great regret to lose Mr. Brown as Trustee, she believes Mr. Brown's impact on the Bench will be as profound as on the Town Board. Mr. Brown remarked that his tenure on the Board was a privilege, and that the perception that decisions are made in private is indeed a falsehood. The motion passed, with Trustee Brown Abstaining. Mr. Brown's appointment as Municipal Judge will take effect as soon as practical. There being no further business, Mayor Dannels adjourned the meeting at 10:21 P.M. Mayor Town Clerk
BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Light and Power Committee February 10, 1994 Committee: Chairman Hix, Trustee Dekker Attending: Chairman Hix Also Attending: Light and Power Director Matzke, Town Administrator Klaphake, and Deputy Clerk Kuehl Absent: Trustee Dekker Chairman Hix called the meeting to order at 10:00 a.m. FALL RIVER HYDRO PLANT - DECLARATION OF INTENT The possible reactivation of the Fall River Hydro Plant is being studied. Testing was performed on the equipment at the plant with the conclusion that the plant could be returned to service in May 1995 with minimal repair and expenditure. The operating schedule would be April through October. The Light & Power Department has prepared a Declaration of Intent to be submitted to the Federal Energy Regulatory Commission (FERC) stating the Town's plan to restore the plant to service. The Department is attempting through this submittal to have FERC declare the plant non-jurisdictional and therefore not subject to the licensing process. The Department will request letters of support from Platte River Power Authority and Western Area Power Administration. After Town Attorney White has completed review of the Declaration of Intent, Town staff will meet with Rocky Mountain National Park staff and solicit their support for the project. The Committee recommends that when documentation is complete, the Town Board should consider a Resolution of Support for submission of the Declaration of Intent along with endorsements to the Federal Energy Regulatory Commission for approval to place the Fall river Hydro Plant in service. DEMAND CONTROLLERS/THERMAL STORAGE HEATERS - LEASE PURCHASE PROGRAM In December 1991, the Town Board approved a lease purchase program, effective until January 31, 1994 to assist in the purchase and installation of demand controllers or conversion to gas heat for customers required to transfer from residential to demand rate. No financing for gas heat conversion was applied for under this program. Since the approval of energy-based time of day rates, thermal storage heaters have become more economical, and customers have requested financing for electric thermal storage heaters. It is requested the lease program be extended to March 31, 1995 and be modified to include financing for thermal storage heaters. The Committee recommends approval for the extension of the lease purchase program to March 31, 1995, with the modification to exclude gas heat conversion and include financing for electric thermal storage heaters or demand controllers, with the total outstanding amount for the program not to exceed $100,000. HIGHWAY 34 REBUILD PROJECT - PROPOSED UNDERGROUND POLICY Item was withdrawn.
BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Light & Power Committee, February 10, 1994 - Page 2 APPA VOLUNTARY ASSESSMENT FOR NATIONAL ELECTRIC AND MAGNETIC FIELDS RESEARCH PROGRAM The Light and Power Department has received a voluntary assessment in the amount of $191.57 for 1994 from the American Public Power Association to contribute to the non-federal funding portion of the Department of Energy's research program. This program is a coordinated effort by the Department of Energy. The Committee recommends approval of the voluntary assessment of $191.57 for 1994 for the Department of Energy•s Electric and Magnetic Fields Research and Public Information Dissemination Program. REPORTS Citizenes Telecommunications Task Force - Update: Al Wasson reviewed a three-year program presented by U.S. West: • 1993: $1,000,000 expenditure; Carriage Hills area. • 1994: $11,000,000 expenditure; North and East areas. • 1995: Completion of program; South and West areas. Upon completion, all customers will have single-party lines, with the possibility of three individual lines per service location. U.S. West will present this proposal at the March 10 Light and Power Committee Meeting. Mr. Wasson reported that as U.S. West will not place facilities on speculation of future development, a final objective of the Task Force will be to prepare a proposal regarding future economic development, with the possible involvement of the Community Development Committee. The Task Force was commended for their efforts on behalf of Estes Park residents. Director Matzke reviewed various graphs and Financial Reports for December. Project Updates: The SCADA system is now fully operational allowing load monitors and quicker outage response. Platte River is working to solve problems with the communications system. As a referral from Town Board, staff responded to customer comments made at the January 11, 1994 Town Board meeting. Director Matzke presented a summary of CAMU Residential Rates showing Estes Park in the lower one-third of Colorado utilities for residential energy cost. Platte River Power Authority: Assistant Town Administrator Widmer was elected Vice Chairman at the February 3 Board meeting. PRPA is working on a Resource Integration Study which is long-term planning for supply and demand. Each city will hold public hearings, with Estes Park scheduled for the Fall of 1994. The 1993 audit is complete; copies of the 1993 Environmental Report are available and will be distributed at a later date. There being no further business, Chairman Hix adjourned the meeting at 11:10 a.m. 71.a- 14uU Tina Kuehl, Deputy Town Clerk
BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Public Safety Committee February 17, 1994 Committee: Chairman Hix, Trustee Habecker Attending: All Also Attending: Ass't. Administrator Widmer, Police Chief Racine, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:35 A.M. POLICE DEPARTMENT. New Officers. Chief Racine introduced David Zuehlsdorf who recently moved from California and *ade Kollar from Florida, both of which are joining the Departme*t. Both officers come with experience and were highly recommen#ed. Clerk O'Connor conducted a swearing in ceremony. The Committee extended their congratulations to the officers and welcomed them and their families to Estes Park. Request Authorization to Purchase Two Vehicles. Chief Racine noted that the 1994 Budget included $30,000 to purchase two patrol cars which will replace two existing unmarked vehicles. Fleet Manager Shanafelt prepared bid specifications and the low bid, in the amount of $25,353.12 with trade·-in, was submitted by Burt Chevrolet. In addition, the Police equipment will be stripped from the existing Jeep Cherokee, converting it into an unmarked vehicle. Additional Police equipment and labor to prepare the two new patrol cars is $5,692.67. Funding for this equipment will be provided from the Vehicle Equipment budget line item. Staff is satisfied that the Chevy Caprice is a reliable vehicle. The Committee recommends approval of the request, authorizing the expenditure of $25,353.12 from Burt Chevrolet, plus $5,692.67 for vehicle equipment. REPORTS. The Sheriff's Department is in the process of installing a C.A.D. System for booking, records and statistics, therefore, the monthly report is unavailable. Following conclusion of the meeting, the Department will conduct a tour of the "Shoot/Don' t Shoot" training program. Officers are not only trained in marksmanship, r they receive training on judgement/split-second decisions. The Committee recognized Adam Krier who is taking part in the School "Shadow Program". Adam will join Lt. Filsinger for the day. Correspondence was also reviewed. There being no further business, Chairman Hix adjourned the meeting at 8:49 A.M. 0 «£u. 0 4 6-4,0 Vickie O'Connor, CMC, Town Clerk
I J BRADFOROPUBLISHINGCO RECORD OF PRObEEDINGS Planning Commission February 15, 1994 Commission: Chairman Al Sagqr, Commissioners Wendell Amos, Mike Brown, Harriet Burgess, Alma Hix, Michael Miller and Edward Pohl Attending: Vice Chairman IA. Hix, Commissioners Amos, Brown, Burgess,IMiller and Pohl Also Attending: Trustee/Liaison G. Hix, Community Development Director Stamey~ Clerk O'Connor Absent: Chairman Sager Vice Chairman A. Hix called the meeting to order at 1:34 P.M. 1. MINUTES. Minutes of the January 18, January 25, February 1, and February 2, 1994 meetings were approved, with the February 1 minutes amended as noted. 2. SUBDIVISIONS. 2.A. Preliminary Plat of Tract 5. Arapaho Meadows Subdivision. Bob Koehler/Applicant. Applicant's representative Paul Kochevar advised that the Applicant is proposing to subdivide the 73-acre site into single-family estate lots. Open space outlots have been provided in the meadow areas and steeper hillsides. Phase I will include Lots 1 through 13; a cul-de- sac to provide access for approximately 6 to 8 lots; and the right-of-way will be platted to connect to future streets along the north and east perimeter. The Applicant has attempted to obtain right-of-way from an adjacent property owner, although the Applicant has not been successful. Mr. Kochevar confirmed that the right-of-way will be acquired (in some fashion), the road constructed, and that the property owner to the east has not been contacted. Existing Ute Lane will provide access to the 13 new lots. The remaining 31 lots will be developed in either tw6 or three phases. A colored drawing illustrated the roads, open space and lots. The proposed preliminary plat has provided for greater building setbacks to provide more open space. Minimum lot size is one- acre and this is one of few subdivisions that have been designed just for E-Estate zoning. Four acres near the ridge and the north side will be left as open space--additional details will be more clearly defined with final plat submittal. With the exception of the Inundation Study (limits of flooding) which may affect buildable area, the Applicant will comply with staff's recommendations. In Mr. Kochevar's opinion, it is an extremely remote possibility that the Marys Lake Dam would break or washout, partially due to an enormous embankment. Mr. Kochevar requested the results be brought to the attention of a prospective buyer and not prohibit building in this area. Director Stamey reviewed the staff report, and existing Annexation Agreement between Sam Luce/Arapaho Meadows and the Town. The Agreement identifies' the responsibilities of the owner and the Town relative to roads and access for a connection to the north or east. If the owner is unable to obtain the right-of-way, the Town has the option to use eminent domain or pursue negotiations. Due to the access question, the Annexation Agreement may need to be amended. Pursuant to recent neighborhood meetings, staff requested a
. I ' BRADFOR/PUILISHING.0 RECORD OF PROCEEDINGS Planning Commission - February 15, 1994 - Page 2 connection of the hike/bike path near Carriage Hills be provided in Phase 2 or 3. Commissioner comments included: building setback; whether the open space on the east and wide side of the site would be permanent and who would control same; whether fencing would be allowed beyond Lots 30-33; desire to provide additional clustering and open space; concern with the number of building sites and one access; and clarification of responsibility for the Commission and Town Board relative to access. Public comments were heard from Ed McKinney/Prospect Estates, enthused with the proposal as it appears to be reasonable; however, access to the north through Prospect Estates is a concern - the single access is unacceptable; and the land should not be disturbed beyond the setback lines of Lots 23 and 24. Director Stamey reported that the developer is not excused from providing access. If, in the event the Town would choose not to pursue the acquisition of right-of-way at this point, the developer would be obligated to pay the Town for the appraised cost of acquiring the right-of-way, construction of the road remains the developer's responsibility. One option for the Planning Commission, in lieu of the fact that the Town Board must make the determination on whether or not to expend funds and to acquire the right-of-way and to enter into those steps that the Board acquires right-of-way under, is for the Commission to refer access to the Town Board to determine whether they should implement the options of the Annexation Agreement for access (special amendment). Following conclusion of all comments, it was moved and seconded (Miller/Brown) the Preliminary Plat of Tract 5, Arapaho Meadows Subdivision be approved contingent upon the following, and it passed by the following votes: Those voting "Yes" Commissioners Brown, Burgess, A. Hix, Miller and Pohl. Those voting "No" Commissioner Amos: 1. Provide secondary access (2 access connections: to Prospect Estates and to Highway 7) and incorporate into Phase I; said access to be constructed upon filing and approval of the final plat. 2. Phase I to include the open space Outlot immediately north of Lots 6-8 (3.98 acres). 3. Plat information - • Label the open space as "outlots" and provide land area for open space at southeast corner. • Cherokee Drive may need a temporary cul-de-sac when the phase is platted. • Prior to finalizing the-location-of Cherokee Drive, recommend that the centerline be staked and field located. • Indicate proposed right-of-way widths. • Add titie block and vicinity map to both drawings: 4. Clarify the building limit setbacks, with the area to the north of the building setback not to be i
BRADFOROPUBLISHING CO. RECORD OF PROICEEDINGS Planning Commission - February 15, 1994 - Page 3 disturbed. 5. Wetlands Permit to be acquired from the Corps of Engineers. 6. Confirm Inundation Study for the Marys Lake Dam, or have dam inspected by State Engineer. 7. Provide 10' wide utility easements on either side of each lot line. 8. Developer to review Phases 2 and 3 for alternative site layouts to cluster buildings and provide additional open space in the meadow area. Prior to finalizing the location of Cherokee Drive, the centerline be staked and the road field located with staff. 9. Developer to be responsible for any highway improvements required by CDOT. 10. Developer to provide a hike/bike trail easement. 11. Provide a Drainage Report and Plan, to ascertain . historic drainage. 12. Provide a Wildfire Mitigation Report. 13. Pursuant to the Annexation Agreement, access requirements be referred to the Town Board. 3. DEVELOPMENT PLANS. 3.A. Development Plan #94-1. Lot 1. Valley Vista Addition. Nicholas Stanitz/Applicant. Paul Kochevar, Applicant's representative reported that the Concept Plan was approved in December, 1993. The Applicant is proposing four buildings, providing 24 apartment units, to include associated site ; improvements. Each building will be a three-story frame structure with three two-bedroom units and three one-bedroom units. One unit in each building will be handicapped accessible. Adjacent land use includes the hospital, multi- family apartments, and single-family. Adjacent zoning is E- Estate and R-M Multi-Family. A paved, private drive will access the site off Moccasin Circle Drive, connecting two paved parking lots of 20 spaces/each. Adjusting development on the site has decreased the parking demand from 40 to 36 spaces; however, a total of 40 spaces are being provided. Utility information for the Estes Park Sanitation District and Public Works Dept. have been added to the final drawing. In addition, landscaping along Moccasin Circle Drive has been clustered and moved. Town Attorney White is preparing an Affordable Housing Agreement. All staff comments have been addressed. Commissioner comments: clarification on the location of the post office cluster boxes and handicapped parking spaces; and elevation of the buildings. There being no comments from the audience, it was moved and seconded (Brown/Burgess) Development Plan #94-1, Lot 1, Valley Vista Addition be approved contingent upon the following conditions, and it passed unanimously: 1. The owner shall enter into the Affordable Housing Agreement in accordance with the Municipal Code,
. BRADFOR/PUBLISHING.0 RECORD OF PROCEEDINGS Planning Commission - February 15, 1994 - Page 4 and should be noted on the Development Plan. This Agreement must be executed prior to issuance of a building permit. 2. Description and dedication of utility easements, as required by Psco. 3. The wildfire mitigation requirements should be noted on the Development Plan. 4. The existing water main easement must be vacated, and the Applicant must submit a legal description of this easement. 5. The ditch along Moccasin Drive must be protected against erosion. 6. The pond culvert must connect to the adjacent storm drain. 7. The development must be included in the Estes Park Sanitation District. 8. Developer designate and construct post office cluster boxes along Moccasin Circle Drive. Applicant to discuss exact location with staff. 3.B. Development Plan #94-2. Lot 2A. Amended Plat of Lots 1 and 2. Block 4. First Addition. Lone Pine Acres. Lester Schmidt/Applicant. The Applicant's representative Paul Kochevar, reported that the proposal consists of construction of a 4,600 sq. ft. building with a parking area south (in front) of the building and an enclosed outside storage area to the north. Identified use will be leased for C-0 commercial purposes (retail/office/warehouse). The structure and color scheme will be similar to that building recently approved which is located on an adjacent lot. Commissioner comments: parking should be designated - the adjacent building (which is under Mr. Schmidt' s ownership) has not been maintained in an orderly fashion and the owner has not adhered to the height limitation for storage; clarification on the possibility of vehicle storage in the rear of the site; clarification of the principal use being proposed; all landscaping plantings should be added to the plat. There were no staff comments. Public testimony was heard from: Ron Harvey, adjacent property owner--questioned why this proposal was not being considered under the special review process and reported on several complaints that had been issued on the adjacent property regarding the number of parked vehicles, parking on - the street, the sanitary sewer was not connected in a timely fashion as required in approval; and the storage gate did not meet the 6' requirement. Mr. Harvey requested clarification of the special review definition in writing. Mr. Harvey urged rejection of the proposal based upon violations occurring on the adjacent property with junk accumulation/appearance, parking of vehicles in the street, and the failure of the Applicant to bring this project into compliance. Staff responded that a temporary Certificate of Occupancy was issued when temporary sewer service was provided. The building has now been connected to the sanitation system--an Improvement Guarantee has been provided for completion of site improvements (landscaping). Complaints as identified above
BRADFORIPUBLISHING.0 RECORD OF PROCEEDINGS Planning Commission - February 15, 1994 - Page 5 were processed by the Police Department. In addition, staff defined the special review definition and advised that Attorney White had presented a written statement to the Commission. The Commission commented on the negative appearance of the adjacent site and how such negatively impacts the Highway 34 gateway, and enforcement procedures. Commissioner Amos moved approval of Development Plan #94-2 be denied until such time, possibly one month, as the Applicant demonstrates compliance. Mr. Kochevar confirmed that the Applicant is experiencing difficulty with a tenant, and that if the Town would request: compliance in writing, the Applicant would be in a position to demand such from his tenant. Discussion followed concerning the on-going problem of short- term compliance should approval be granted on this proposal. Ed McKinney commented that the Applicant has not provided an obvious good-faith effort and that the 30-day period is unreasonable. Commissioner Amos withdrew his motion and moved Development Plan #94-2 be continued for thirty days, with the Developer to provide additional information on the principle use of the building and„ provide information on parking and storage management. The Commission strongly expressed concerns with the management of the adjacent site (parking and storage), and expressed to the Applicant their desire to have the site cleaned-up and brought into compliance in thirty days. Commissioner Pohl supported the public testimony; however, he expressed concern with delaying this project when all Code requirements had been met. Commissioner Brown expressed concern with whether the conditions placed on the previous proposal adequately protected the public health, welfare and safety. Vice Chairman Hix commented that additional information must be provided before the Commission is able to rule. Commissioner Burg,Iss seconded the motion and it passed unanimously. There being no further business, Vice Chairman Hix adjourned the meeting at 3:28 P.M. rI A' 1 r L' it../2<~C, 6,' 2' 61&44, Vickie O'Connor, CMC, Town Clerk
FEB 11 1994 GARY R. BROWN ATTORNEY AND COUNSELOR AT LAW PC)SI' OFFICE BOX 778 ESrES PARK COLORADO 80517 TELEPHONE: (303) 586-2021 February 9, 1990¥ Honorable Bernie Dannels Mayor of Estes Park and Board of Trustees Municipal Building Estes Park, CO 80517 Dear Mayor and Board Members: - This letter is my resignation as Trustee to Town Board of Estes Park. As I stated to you the other night, the decision even to apply for the Municipal Judgeship was very difficult because I thoroughly enjoy the experience on the town board. I am honored and humbled by your selection from an array of candidates. As municipal judge I look forward to serving the Town in a different capacity. I do want to reiterate, however, the growing experience I felt during my few months on the town board. It was an exciting time to serve on the board, but I don't think that is unique to that three month period. I have the greatest respect now for the amount of time, effort and true contemplation effective members of the town board make. Perhaps at another stage in my life I can again serve in the capacity as a member of the town board. But until that happens, I do look forward to serving you and the citizens of the town in a different position of trust. Sincerely, \ . I 'I, A , 0<« 414 c:\wp51\brown\Estes-Bd. ltr
ORADFOROPUBLISHINGCO RECORD OF PROCEEDINGS Public Safety Committee February 17, 1994 Committee: Chairman Hix, Trustee Habecker Attending: All Also Attending: Ass't. Administrator Widmer, Police Chief Racine, Clerk 0'connor Absent: None Chairman Hix called the meeting to order at 8:35 A.M. POLICE DEPARTMENT. NeD-OICAgELS. Chief Racine introduced David Zuehlsdorf_-who recently male*.442_California and Wade Koll.-•/801,r8FfN=a,-both of which are ]01.ni!!1»•54&--Denilijawl~„,1~ officers come with experience and were ~ded. Clerk O'Connor conducted a swearing_._1,1-EZP~ony. iim-h.",&De extended their congralJJJ-eans to the officers and welc6mme•.,.442_ and their fam~rris to Estes Park. Request Authorization to Purchase Two Vehicles. Chief Racine noted - that the 1994 Budget included $30,000 to purchase two patrol cars f~ which will replace two existing unmarked vehicles. Fleet Manager Shanafelt prepared bid specifications and the low bid, in the amount of $25,353.12 with trade-in, was submitted by Burt 8 Chevrolet. In addition, the Police equipment will be stripped from the existing Jeep Cherokee, converting it into an unmarked vehicle. Additional Police equipment and labor to prepare the two new patrol cars is $5,692.67. Funding for this equipment will be provided from the Vehicle Equipment budget line item. Staff is satisfied that the Chevy Caprice is a reliable vehicle. The Committee recommends approval of the request, authorizing the expenditure of $25,353.12 from Burt Chevrolet, plus $5,692.67 for vehicle equipment. REPORTS. Th>GUriff' s Department is in the process of installing a C.A.t,2,--- System-Mw4looking, records and stati.stics, therefore, the ~~t~-, report is unw~lable. Following conclusio¥>ht the meeting, the DepartmeN~¢~l~ conduct a tour of the "Shoot/Don'tot" training prospi,0'-- Officers are not only trained in marksman*nip, thew-0--receive training on judgement/split-second decisioRD•t'~9- The Committee recognized jU&/f-Krier 2*4-is taking part in the School "Shadow PrograI€~~Aam will join LtF>~12-nger for the day. Correspondence,/4- also reviewed. Thers.10~Ing no further business, Chairman Hix adj ourned the med~e!64,9 3~f:-49 A.M. 21 . I ,/t 7 - Vickie O'Connor, CMC, Town Clerk
INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT, dated this day of , 1993 by and between the TOWN OF ESTES PARK, COLORADO, hereinafter referred to as the ("Town"); and the BOARD OF COMMISSIONERS OF LARIMER COUNTY, COLORADO, hereinafter referred to as the (" County ") ; WITNESSETH: WHEREAS, the Town of Estes Park has begun the process of amending the Town of Estes Park's Comprehensive Plan; and WHEREAS, the current Estes Park Comprehensive Plan and the proposed new Estes Park Comprehensive Plan contain areas located outside of the corporate limits of the Town of Estes Park and within unincorporated areas of Larimer County; and WHEREAS, Section 31-23-206 C.R.S., provides that adoption of a master plan for the development of the Town that includes any areas outside of its boundaries is subject to the approval of the County; and WHEREAS, following adoption of the Estes Park Comprehensive Plan, dated May 17, 1977, the County pursuant to the provisions of 30-28-101 et. seq., C.R.S., adopted the Estes Park Comprehensive Plan as it related to the unincorporated areas of Larimer County; and WHEREAS, the parties have determined that the present effort by the Town to review and adopt a new Comprehensive Plan for the -Estes- Valley is appropriate, not only as it reliltes to the area located within the Town but also the unincorporated area of Larimer County covered by the planning effort; and WHEREAS, the parties contemplate that following the adoption of a new Comprehensive Plan by the Town that said new Comprehensive Plan will be forwarded to the County for review and possible adoption pursuant to Section 30-28-106 C.R.S.; and WHEREAS, the parties desire to set forth their agreement with regard to this process. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, THE TOWN AND THE COUNTY AGREE AS FOLLOWS: 1. The County, pursuant to the provisions of Section 31-23-206(1) C.R.S., hereby endorses and approves the current effort by the Town to make and adopt a new master -plan for the physical development of the Town and the unincorporated area of Larimer County covered by this planning effort. The area of said master plan is set forth on Exhibit "A" and attached hereto and incorporated herein by this reference.
2. Following the completion of the planning effort and drafting of a new master plan, the Town will submit the proposed master plan to the Estes Park Planning Commission for adoption pursuant to the provisions of Section 31-23-208 C.R.S. If, in fact, said plan is adopted by the Planning Commission, the same shall be submitted to the Board of Trustees of the Town of Estes Park pursuant to the provisions of Section 31-23-208 C.R.S. 3. Following adoption of said master plan by the Town , the Town shall immediately certify the same to the County pursuant to Section 31-23-108 C.R.S. 4. The County shall, upon receipt of a certificate from the Town of the adopted master plan review the plan pursuant to the applicable provisions of Section 30-28-101 et. seq., C.R.S. 5. The parties understand and agree that this Agreement does- not bind either party to adopt the proposed master plan or any portion thereof. The Town and the County and their , respective Planning Commissions do not delegate any legislative authority they may have for the adoption or approval of the proposed master plan within their respective jurisdictions. 6.. This Agreement contains the entire agreement between the parties and may be amended only in writing and said amendment being executed by all parties to this Agreement. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk BOARD OF COMMISSIONERS LARIMER COUNTY -2-
.Ill. 29-20-104. Powers of local governments. (1) Without limiting or superseding any power or authority presently exercised or previously granted, each local government within its respective jurisdiction has the authority to plan for and regulate the use of land by: (a) Regulating development and activities in hazardous areas; (b) Protecting lands from activities which would cause immediate or foreseeable material danger to significant wildlife habitat and would endanger a wildlife species; (c) Preserving areas of historical and archaeological importance; (d) Regulating, with respect to the establishment of, roads on public lands administered by the federal government; this authority includes authority to prohibit, set conditions for, or require a permit for the establishment of any road authorized under the general right-of-way granted to the public by 43 U.S.C. 932 (R.S. 2477) but does not include authority to prohibit, set conditions for, or require a permit for the establishment of any road authorized for mining claim purposes by 30 U.S.C. 21 et seq., or under any specific permit or lease granted by the federal government; (e) Regulating the location of activities and developments which may result in significant changes in population density; (f) Providing for phased development of services and facilities; (g) Regulating the use of land on the basis of the impact thereof on the community or surrounding areas; and (h) Otherwise planning for and regulating the use of land 00 as to provide planned and orderly use of land and protection of the environment in a manner consistent with constitutional rights. 29-20-105. Interaovernmental cooperation. (1) Local governments are authorized and encouraged to cooperate or contract with other unite of government pursuant to part 2 of article 1 of this title for the purposes of planning or regulating the development of land including, but not limited to, the joint exercise of planning, zoning, subdivision, building, and related regulations. (2) (a) Without limiting the ability of local governments to cooperate or contract with each other pursuant to the provisions of this article or any other provision of law, local governments may provide through intergovernmental agreements for the joint adoption by the governing bodies, after notice and hearing, of mutually binding and enforceable comprehensive development plane for areas within their jurisdictions. This section •hall not affect the validity of any intergovernmental agreement entered into prior to the effective date of this section ae amended. (b) A comprehensive development plan may contain master plans, zoning plans, subdivision regulations, and building code, permit, and other land use standards, which, if set out in specific detail, may be in lieu of such regulations or ordinances of the local governments. (c) Notwithstanding any other statutory provisions of article 28 of title 30, C.R.S., review of comprehensive development plans by the planning commissions of the local governments shall be discretionary, unless otherwise required by local ordinance. This subsection (2) shall not apply to the requirements of sections 30-28-110 and 30-28-127, C.R.S. (d) An intergovernmental agreement providing for a comprehensive development plan may contain a .Provision that the plan may be amended only by the mutual agreement of the governing bodies of the local governments who are parties to the plan. Ce) In the event that a plan im silent as to a specific land use matter, existing local land use regulatiqns shall control. (f) An intergovernmental agreement may contain a provision that a comprehensive development plan shall continue to control a particular land area even though the land area im annexed or jurisdiction over the land area is otherwise transferred pur•uant to law between the local governmental entities who are parties to thi agreement. (g) Each governing body that i• a party to an intergovernmental agreement adopting a comprehen•ive development plan shall have standing in 36
the mayor in the case of members selected or appointed by him, by the governing body in the case of the member appointed by it, and by the appointing power designated by the governing body in municipalities in which the mayor is not an elective officer. (4) Notwithstanding any provisions of subsections (1) and (3) of this section to the contrary, the governing body of each municipality may provide by ordinance for the size, membership, designation of alternate membership, terms of members, removal of members pursuant to subsection (3) of this section, and filling of vacancies of the commission. 31-23-204. Oraanization and rules. The commission shall elect its chairman from among the non ex officio members and shall create and fill such other of its offices am it may determine. The term of the chairman shall be one year, with eligibility for reelection. The commission shall hold at least one regular meeting in each month. It shall adopt rules for transaction of business and shall keep a record of its resolutions, transactions, findings, and determinations, which record shall be a public record. 31-23-205. Staff and finances. The commission may appoint •uch employees as it deems necessary for its work; except that the appointment, promotion, demotion, and removal of such employees shall be subject to the same provisions of law as govern other corresponding civil employees of the municipality. The commission may also contract, with the approval of the governing body, with municipal planners, engineers, and architects and other _consultants for such services as it requires. The expenditures of the commission, exclusive of gifts, shall bewithin the amounts appropriated for the purpose by the governing body, which shall provide the funds, equipment, and accommodations necessary for the commissiones work. 31-23-206. Master plan. (1) It is the duty of the commission to make and adopt a master plan for the physical development of the municipality, including any area• outside its boundaries, subject to the approval of the governmental body having jurisdiction thereof, which in the cammission'• judgment bear relation to the planning of such municipality. Such plan, with the accompanying maps, plats, charts, and descriptive matter, •hall show the commission' s recommendations for the development of said territory including, : but not limited to: (a) The general location, character, and extent of streets, subways, bridges, waterways, waterfronts, parkways, playgrounds, squares, parks, aviation fields, and other public ways, grounds, and open spaces; (b) The general location and extent of public utilities and terminals, whether publicly or privately owned or operated, for water, light, Banitation, transportation, communication, power, and other purposes; (c) The removal, relocation, widening, narrowing, vacating, abandonment, change of use, or extension of any of the ways, grounds, open spaces, buildings, property, utility, or terminals referred to in paragraphs (a) and (b) of thil subsection (1); and (d) A zoning plan for the control of the height, area, bulk, location, and use of buildings and premises. ·Such a zoning plan may protect and assure access to sunlight for solar energy devices; However, regulations and restrictions of the height, number of stories, size of buildings and other structures, and the height and location of trees and other vegetation shall not apply to existing buildings, structures, trees, or vegetation except for new growth on luch vegetation. (2) Am the work of making the whole master plan progresses, the commission may from time to time adopt and publish a part thereof. Any such part shall cover one or more major sections or divisions of the municipality or one or more of the foregoing or other functional matters to be included in the plan. The commission may amend, extend, or add to the plan from time to time. 48
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - January 6, 1994 - Page 2 1993 Conversion Study - Presentation of Results. Chris Cares/RRC Associates, presented an overview of the conversion Study, noting that the 1994 Visitors Guide (mentioned above) is highlY supported by the study--it is an extremely effective piece of advertising. The 1993 Study also compared information from two previouS studies 1 conducted in 1985 and 1988. The study profiled the Estes Park tourist market and focused on the effectiveness of the Town's magazine advertising. The sample for the 1993 study was created from a list of 52 ,227 magazine inquiries; a total of 5,000 persons were surveyed, with a return of 1,228 = 22%. The study was designed to profile the following: Demographic Characteristics - - - Geographic Origins Trip Characteristics Quality of the Estes Park Experience Improvements/Suggestions/Complaints about Estes Park Request For Information Trip Planning and Motivations Important Sources of Information in Planning a Trip to Estes Park Financial Impact from the Advertising Campaign Conversion Ratios Analysis of Each Publication RRC Associates is continuing its work on the economic return; however, it appears that from the Town's advertising budget of $150,000, the Town realizes in excess of $400,000. Staff noted that the study provides an excellent tool in evaluating the advertising program. The Committee acknowledged receipt of the 1993 Conversion Study and commended RRC for their presentation.
1 n ~ trrowivOF ESTES PARK 1 , Conversion Study 1993 3 .... .. .1. .' I 4,~ . +U . Z» t. ' ' ..C. 1, 1- 1-1 1 1 ..'~RRCASSOCIATES '.. 6 .5 · . I ,
TOWN OF ESTES PARK Conversion Study 1993 Prepared for: Town of Estes Park, Colorado Prepared by: RRC Associates 4875 Pearl East Circle, Suite 301 Boulder, Colorado 80301 303/449-6558
ESTES PARK CONVERSION STUDY 1993 Overview Of the Report INTRODUCTION The Estes Park Conversion Study 1993 profiles one segment of the Estes Park tourist market and focuses on the effectiveness of Estes Park's magazine advertising. Various issues are probed, such as who requests information? Who visits Estes Park? How effective are advertisements in general? Which publications are most effective? Do the ads motivate individuals to find out more information about Estes Park? The study concentrates on visitors to Estes Park, including their demographics and overall trip characteristics. It also profiles that segment of respondents that reported they do not intend to visit Estes Park. This Overview Report presents a summary of findings from the complete study that was performed in late fall, 1993. The full report, provided through the Advertising Manager at the Town of Estes Park, includes a detailed analysis of demographics, activities of visitors, and important trip planning and vacationing characteristics. In addition, it has a series of technical appendices that provide additional breakdowns of the data and also the results of the "open-ended" comments that were obtained through the study. The 1993 research effort was designed to allow comparison with previous studies conducted in 1988 by the Department of Recreation Resources and Landscape Architecture at Colorado State University, and in 1985 by the Business Research Division at the University of Colorado Graduate School of Business Administration. The sample for the 1993 study was created from a list of 52,277 inquirers-individuals who responded to an Estes Park advertisement placed in one of eleven different national and regional magazines. A proportional sample was drawn from the inquirers with each publication represented at approximately the same percentage of the whole sample as that publication represents of all inquirers. The sample was further stratified with about 78 percent of the sample drawn from inquirers to spring advertisements and 22 percent drawn from respondents to the fall wave of advertisements. These proportions of spring to fall are identical to the ratio of total spring/fall inquiries. The response rate to the spring mailback survey was 22 percent (4,215 surveys mailed with 931 surveys completed). The fall mailback survey response rate was 19 percent (1,174 surveys mailed with 221 surveys completed). After creating the sampling distribution, a mailing list was generated. Each household in the sample of households that had requested information in the spring or fall was mailed a packet that included a cover letter, a questionnaire and a postage paid envelope for returning the questionnaire. Responses from the mailed survey packets were computer tabulated and the results provide the basis for this analysis. RRC ASSOCIATES i
ESTES PARK CONVERSION STUDY 1993 In an effort to validate the mailback results and to verify the extent of "non-response bias" evident in the group that did not mail their survey back, a total of 100 telephone surveys were also completed. These calls were made to inquirers who did not respond to the mailback survey. Both the mailback surveys and telephone interviews were analyzed using SPSS (Statistical Package for the Social Sciences). Contained in the full report is a copy of the actual survey instrument used for the mailback survey that summarizes the overall survey frequencies. The survey was structured so that fundamental issues pertaining to Estes Park visitors could be answered. Specifically, the study was designed to profile: • Demographic characteristics • Trip planning and motivations • Geographic origins • Important sources of information in • Trip characteristics planning the trip to Estes Park • Quality of the Estes Park experience • Financial impact from advertising campaign • Improvements/suggestions/complaints • Conversion ratios about Estes Park • Analysis of each publication • Request for Information FINAL REPORT RESULTS The Mailback Survey In the full report the respondents to Estes Park advertisements are first profiled. The report describes the overall makeup of responders to the Town's advertising. This group of responders to advertising, while somewhat representative of all visitors to Estes Park, is different than the total population of visitors in that persons requesting information have special needs and desires. It is important to keep this in mind as the results from the 1993 study are evaluated. There is often a tendency to use the "inquirers" or "respondents" data as a proxy for all visitors to a resort. Such an extension of the data should be performed with caution given the scope of this study. While the data provide an excellent source of information concerning the magazine advertising respondent, the methodology does not allow generalized conclusions about groups that are under-represented in the overall study group (such as: frequent repeat visitors, day visitors from Colorado, etc.). Ilze Telephone Survey As noted above, a telephone survey was conducted among a random sampling of non-respondents to the mailback survey. The purpose of this component of the study was to obtain an independent measure of the non-respondents to the original survey to ensure that this group did not differ markedly from the overall set of mailback respondents. The results, summarized on a copy of the survey instrument provided in the appendix to the full report, indicate that the demographic profile of telephone respondents generally resembles that of mailback respondents. The telephone respondents were slightly older and more likely to be retired than the mailback respondents, but otherwise few notable demographic or behavioral differences were detected. As a result, when profiling the demographic or behavioral origins of respondents and visitors, the telephone data have been merged with mailback data to create an "overall" profile. RRC ASSOCIATES ii
ESTES PARK CONVERSION STUDY 1993 The one important difference in the response patterns of the telephone respondents is that they were significantly less likely to report that they had actually visited Estes Park. DEMOGRAPHIC PROFILES A basic element of this analysis involves the entire set of respondents to the mailback survey or the telephone survey. Again, this group represents a sampling of persons that inquired about information concerning Estes Park and completed the mailback survey or were interviewed over the telephone. The results describing these respondents are profiled and the households that responded are then compared to the households that actually visited Estes Park. The report includes a discussion of the "overall" respondents and two subsets of the "overall" respondents: "visitors" (respondents who visited Estes Park), and "non-visitors" (respondents who did not visit Estes Park). The origins of respondents and visitors are analyzed in detail. Results show that Estes Park draws more visitors from Texas, Illinois and Missouri than any other state. The midwest region as a whole is very strong for responders to advertising as well as actual visitors. Colorado is not particularly evident in this study, in large part because the Estes Park advertising is oriented toward a national audience. Various aspects of the trip to Estes Park are evaluated. The study considers: • The initial request for information about Estes Park; • Trip planning and motivations, including literature concerning Estes Park, who made the final decision to visit, and why visitors decided to visit; • Other important sources of information in planning trip; • Important sources of information in planning trip for returning visitors to Estes Park; • The trip to Estes Park-travel behavior, activities and the overall experience-including Estes Park as a primary destination or as a part of a larger trip, mode of travel, length of stay, and accommodations; • The timing of requesting information and actual visits, including activities, previous visits, intent to return, and ratings of the overall visit. THE ECONOMIC EVALUATION AND CONVERSION STUDY An important aspect of the study involved estimates of economic activity associated with responders to advertising. Visitors estimated what their total party expenditures were while in the Estes Park area. Visitors were also asked about their expenditures for the following categories: lodging/camping, retail, grocery store purchases, restaurant meals/drinks, entertainment/recreation, and all other expenses. ... RRC ASSOCIATES m
ESTES PARK CONVERSION STUDY 1993 The results showed that about 93 percent of the reported expenditures fall within the $0 to $1,500 range. Using total expenditures that fall within this range of $0 to $1,500, the average for total expenditures in Estes Park is $494. In 1985, the total average expenditure was $328; based on this year's results, an increase of $165 per party has occurred over the last eight years. The expenditure increase from 1985 to 1993 is the result of a number of factors, including inflation, more affluent visitors, and an increase in travel party size and length of stay. The study was also designed to determine the percentage of respondents that actually visited Estes Park. These results can be identified overall and can also be associated with a particular publication. There is variation in this measure between spring and fall, and between the various publications. While no single statistic can fully capture the variety of behavior identified through the study, a careful analysis allows us to more completely understand the diversity of responses reported through the survey. HAVE YOU VISrrED ESTES PARK SINCE You REQUESTED INFORMATION? Overall Yes 41% No 59% 100 % n = 1243 In calculating conversion ratios this study tracked the responses by publication as a percent that actually visited, by spring and fall results, and in a final calculation, that group that "had not yet visited but is likely to visit in the future." The results are a series of statistics that can be used to compare the 1993 conversion results to previous studies, and to evaluate the effectiveness of various aspects of the program. Using the results of the surveys to determine conversion ratios results in a wide range of responses. On the high end, the Colorado Tourism Board Oficial Vacation Guide showed a conversion or visitation level of 91 percent in spring and 66 percent in fall. Next highest was National Geographic Traveler with 39 percent in spring and 9 percent in fall. While it is difficult to identify a single figure for the program as a whole, a careful evaluation of the results of the Spring, Fall, and Telephone surveys, suggests an overall conversion level of about 41 percent. Another way of considering conversion ratios is to examine the intentions of those that have not yet visited along with those that have actually visited. This evaluation results in substantially higher figures for many of the publications and provides an even more positive·picture of the advertising program. As summarized in the report, the responses are showing a strong relationship between requesting information and either actually visiting or intending to visit. The Colorado Tourism Board 01Ticial Vacation Guide is associated with 96 percent that have either visited or are likely to visit, while other publications such as National Geographic Traveler and Outside Magazine are also showing very positive results with 71 and 72 percent respectively. RRC ASSOCIATES iv
ESTES PARK CONVERSION STUDY 1993 CONCLUSION The data provide two alternatives for calculating conversion and economic return. These may be summarized as follows: A. Actual Visitation Conversion Ratio = 41 percent Interpretation: From the 52,277 people who responded to the Estes Park magazine ads, 41 percent, or 21,434 parties, actually visited Estes Park. Each party spent an average of $494. This visitation level generated expenditures of approximately $10,588,184 during 1993. B. Actual plus Intended Visitation Conversion Ratio = 74 percent Interpretation: Of the 52,277 people who responded to the Estes Park magazine ads, in addition to the group that visited (41 percent), another 33 percent said they "definitely will" or "probably will" visit Estes Park in the near future. This group is particularly prevalent in responding to the fall advertising. This "Actual plus Intended" visitation of 74 percent would result in 38,685 parties visiting. Using the same economic data as above, this combined visitation level will have generated expenditures ' of approximately $19,110,380 during 1993 and 1994. Based on the data obtained from the 1993 survey, the economic return to Estes Park from the advertising program is estimated to be more than Case "A" above and less than Case "B" above. Together, these two sets of findings allow Estes Park to "bracket" the results and to develop conclusions. The revenues information may be further evaluated by calculating theoretical town sales tax at 4 percent, producing revenues somewhere between $423,527 and $764,415 over a 12-month period. Finally, the media cost of the magazine portion of the 1993 program totaled $131,591, which gives the Town a return of between 3.2 and 5.8 times the magazine expenditure. Taken as a whole, these results provide the Town of Estes Park with the ability to evaluate various aspects of the advertising program and to carefully consider requesters of information, visitors, and that segment that requests information but never visits the Town. RRC ASSOCIATES v
t RESOLUTION WHEREAS, by the Statutes of the State of Colorado, the 5th day of April, 1994 is fixed as the time for a regular election to elect four (4) Trustees; and WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such an election; and WHEREAS, Section 31-10-401 C.R.S. 1973, allows the Board of Trustees to delegate to the Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that a regular election of four (4) Trustees shall be held on Tuesday, April 5, 1994. BE IT FURTHER RESOLVED that the only polling place shall be in the Board Room of the Municipal Building, 170 MacGregor Avenue, Town of- Estes Park, Colorado; and that the polls shall be open from 7:00 A.M. to 7:00 P.M. on said election- day. BE IT FURTHER RESOLVED that voting machines shall be used in the Municipal Election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting machines as required by the laws of the State of Colorado pertaining thereto. BE IT FURTHER RESOLVED that pursuant to Section 31-10-401 C.R.S. 1973, the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. BE IT FURTHER RESOLVED that the Judges of Election, appointed by the Town Clerk, shall receive for their services, the sum of Seventy Five Dollars ($75.00) each. BE IT FURTHER RESOLVED that the Town Clerk be authorized to give Notice of the Election by publication as provided by law. BE IT FURTHER RESOLVED that the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary.
, t DATED this day of , 19-. Mayor ATTEST: Town Clerk 2