HomeMy WebLinkAboutPACKET Town Board 1993-01-12./ BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 12, 1993 7:30 P.M. AGENDA PUBLIC INPUT. To conduct an orderly, efficient meeting, individuals will be given a maximum of up to three (3) minutes to speak on topics which are pertinent to Town affairs. Any exceptions will be given at the discretion of the Mayor. CONSENT CALENDAR: 1. Town Board minutes dated December 8, 1992. 2. Bills. --3. Committee Minutes: A. Light and Power, December 10, 1992. B. Special Events, January 7, 1993. C. Community Development, January 7, 1993. D. Planning Commission, December 15, 1992. E. Board of Adjustment, January 6, 1993. 4. Liquor License Renewals: A. Stephen & Sharon Moritz, dba THE GRUBSTEAK, 134 W. Elkhorn Ave., Hotel & Reitaurant License. B. Estes Valley Recreation & Park District, dba LAKE ESTES GOLF COURSE, 690 Big Thompson Ave., 3.2% Retail Beer License. 5. New Liquor License: A. Resolution setting public hearing on February 9, 1993 for g New Tavern Application submitted by Wapiti Bar & Grill, Inc., dba WAPITI BAR & GRILL, 247 W. Elkhorn Ave. ACTION ITEMS: 1. Light & Power Committee, December 10, 1992: AA. Set public hearing date of February 9, 1993 to consider ordinance adopting the 1993 Edition of the National Electric Code. % Introduction of Ordinance to adopt the 1993 National (V Electric Code. 2. Special Events Committee, January 7, 1993: A. Alsbaugh Rodeo Contract - Approval. 10 B. Rooftop Rodeo Committee - Approval of 1993 Membership 4 nve-- Roster. C. Mile Hi State Winnebago Rally Agreement - Approval. ./1 D. 4-H Agreement - Approval. E. Rally 'n the Rockies Agreement - Approval of funding. 1
Community Development Committee, January 7, 1993: 1993 Budget appropriation to the Cultural Arts Council of Estes Park (CACEP). Resolution - Supporting Larimer County in their application to the State for an "Enterprize Zone" designation in Larimer County. 4. Planning Commission, December 15, 1992: AL Public Hearing: Boundary Adjustment of Lots 14, 15 and l V 16, Bonnie Addition and Lot 24, South Saint Vrain Addition, to be known as Sagers Acres Subdivision, Mr. and Mrs. Al Sager and H. B. Dannels/Applicant. --Contract with Design Studios West for Phase II - Approval. Park Volunteer Fire Department Year-End Report - Fire ~ Chief Rumley, Secretary Chrastil. ~6. Lou Canaiy - Budget Concerns/Comments. 75th Anniversary Committee Final Report - Co-Chairmen Polly Garrett and Terry License. - ,,83*. Parents and Community for Kids (PaCK) - Commentsregarding 9- ToWn Funding, Liquor Sales to Minors, Minor=Tobacco Usage, ~Ybuth Activities. .9'. Town Administrator' s Report. tV A. Miscellaneous. e , 41/ '11 1 .Vi f 4 2 6 11
Town Board Agenda - January 12, 1993 Action Item #2.E. Rodeo Entertainment Agreement - Director Scott anticipates confirming an Agreement Monday evening, January 11, 1993. If he is successful, the Agreement will be presented during the Town Board meeting. Action Item #6 - Lou Canaiy - A written statement was not provided for the packet. Action Item #7 - 75th Anniversary - A written report was not provided for the packet.
~Iotult of ~istes ~lark, larimer County, Colorado, ., 19 December 8 92 Minutes of a .Regular. meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park 8th December 92 on the day of .. ... ., A. D. 19. at regular meeting hour. H. Bernerd Dannels Meeting called to order by Mayor H. B. Dannels Trustees: George J. Hix, Mayor Protem Present: Mayor Norbert L. Aldrich, David Barker, Robert L. Dekker, Also Present: Stephen W. Gillette Gary F. Klaphake, David Habecker Town Administrator Gregory A. White, A*,604 Town Attorney Vickie O'Connor, Town Clerk Absent: None Mayor Dannels called the meeting to order at 7:34 P.M. PUBLIC INPUT. There was no public comment. CONSENT CALENDAR. 1. Town Board minutes dated November 24, 1992. 2. Bills. 3. Committee Minutes: A. Community Development, December 3, 1992. B. Administrative, December 7, 1992. 4. Liquor License Renewals: A. Winny Enterprises, Inc., dba PIZZA HUT, 430 Prospect Village Dr., 3.2% Retail Beer License. B. The Wheel, 132 E. Elkhorn, Ave., Tavern License, includes Extended Hours. C. American Legion Estes Park Post #119, 850 N. St. Vrain Ave., Club. 5. Boundary Adjustment of Lot 40 and Est 90' of Lot 41, Grand Estates Subdivision, Mae A. Tiley/Applicant - Table. It was moved and seconded (Hix/Barker) the consent calendar be approved, and it passed unanimously. ACTION ITEMS. 1. Administrative Committee, December 8, 1992: A. 1992 Budget Amendment - Resolution #15-92. Finance Officer Vavra read a resolution establishing Reserves totalling $1,905,000. It was moved and seconded (Aldrich/Hix) Resolution 15-92, as presented, be adopted, and it passed unanimously.
Board of Trustees - December 8, 1992 - Page 2 B. 1993 Budget. Hiqhwav Users Trust Fund.' Mayor Dannels opened the public hearing. Officer Vavra advised that Colorado Budget Law requires a public hearing to discuss how estimated revenues ($107,720) and estimated expenditures ( $123,000) of the Highway Users Trust Fund revenues are being proposed in the ensuing fiscal year. There being no comment, Mayor Dannels declared the public hearing closed. It was moved and seconded (Hix/Dekker) expenditures of said Trust Fund be approved, and it passed unanimously. Setting Mill Levies - Resolution #16-92. The aforestated resolution setting the mill levy at 3.079 mills for 1993 was read. Noting that (1) with the effect of Amendment 1, the budget Will become increasingly more difficult to balance with resources available, (2) Larimer County should further clarify why Estes Park's appropriation of funding to the Larimer County Human Development Office should continue with no authority over said funding, and (3) the request by the Medical Center for funding assistance for an ambulance requires further explanation as this funding would also be lacking Town I regulation/supervision, it was moved and seconded (Dekker/Hix) Resolution #16-92, as presented, be approved, and it passed unanimously. Staff was commended in revising the budget in such a timely fashion pursuant to the passage of Amendment 1 and the Town has demonstrated good government practices in the ~ past and will continue to do so in the future. Adopt Budget - Resolution #17-92. Following review, it was moved and seconded (Barker/Hix) Resolution #17-92 adopting the 1993 Budget in the amount of $15,495,233 be approved, and it passed unanimously. Appropriating Sums of Money - Resolution #18-92. It 1 was moved and seconded (Aldrich/Dekker) Resolution #18- 92 Appropriating Sums of Money be approved, and it passed unanimously. C. 1993 Pav Plan. Ass't. Administrator Widmer reviewed the Administrative Committee's recommendation for the 1993 Pay Plan: 4.5% Market Adjustment for Grades 13 and below; I 3.5% " 14 and above; Suspend Merit Increases until January, 1994; Add one (1) additional "floating" holiday for a total of ten holidays/year; and 10 hours of annual leave be accrued beginning the 8th year of service in lieu of the 11th year. It was moved and seconded (Hix/Aldrich) the 1993 Pay Plan, as presented, be approved, and it passed unanimously. D. Municipal Judge and Court Clerk Salaries - Ordinance #12-92. Ass't. Administrator Widmer reported that pursuant to State Law, said salaries must be adjusted by means of an ordinance. These salaries were not increased in 1992 and the proposed ordinance reflects a 10% increase. The Ass't. Municipal Judge's salary will not be increased. It was moved and seconded (Hix/Dekker) Ordinance 12-92 as presented be adopted, and it passed unanimously.
Board of Trustees - December 8, 1992 - Page 3 2. Internal Lot Property Pins - Revised Policy. As directed by the Trustees May 26, 1992, Public Works Director Linnane and Community Development Director Stamey surveyed twelve ( 12) municipalities to determine if it is standard practice to have internal lot property pins set prior to recording the final plat which is the Town's current policy. In summary, staff is recommending the pins be set following plat approval if this work is guaranteed with an Improvement Guarantee and the pins are set prior to any lot sale and within the one-year Improvement Guarantee period. Stating that the revised policy does not lessen the Municipal Code's standard and accommodates new technology, it was moved and seconded (Habecker/Dekker) staff's recommendation be approved and it passed unanimously. 3. Final Plat of Tracts 1 and 2. Burbach Addition, and Lot 1, Amended Plat of Henninqsen Addition - Skooq Subdivision. John A. Skooq/Applicant. Mayor Dannels opened a public hearing to consider said Final Plat. Director Stamey summarized the plat confirming that the property pins have been set, the Attorney's Statement has been received, and all Planning Commission requirements have been added to the subdivision map. There being no further comment, Mayor Dannels declared the public hearing closed. It was moved and seconded (Hix/Habecker) Skoog Subdivision be approved, and it passed unanimously. 4. Museum Advisory Board - Re-Appointment. It was moved and seconded (Hix/Aldrich) Lennie Bemiss be re- appointed to a 4-year term on said Advisory Board, expiring in January, 1997, and it passed unanimously. 5. Estes Park Building Authority - Re-Appointment. It was moved and seconded (Dekker/Aldrich) Jim Banker and Jim Durward be re-appointed to 3-year terms on said Authority, expiring in January, 1996, and it passed unanimously. 6. High Voltage Insulation Tester - Authorization to Purchase. Due to time constraints and with concurrence from Light and Power Committee members, this item is being submitted directly to the Trustees in lieu of a recommendation through the Light and Power Committee. In a memorandum dated December 8, 1992, Light and Power Director Matzke stated that the 1992 Budget includes $5,000 to purchase equipment that would allow the Department to perform pass-fail type testing of high voltage underground cable installations at voltages up to 5,000 volts DC. Following evaluation of three bids, staff is recommending the low bid submitted by Equal Electric for a Hipotronics 60kV Test Set in the amount of $4,500 be accepted. It was moved and seconded (Aldrich/Hix) the 1992 Budget expenditure of $4,500 for the above-referenced equipment from Equal Electric be approved, and it passed unanimously. 7. Town Administrator's Report. Administrator Klaphake commended the team of Monte Vavra, Rich Widmer, Greg White and Steve Jackson for their efforts toward leading the Town into compliance with Amendment 1, drafting the 1993 Budget, and in being well prepared for attendance at several Amendment 1 meetings. Finance Officer Vavra reported on a recent fire which destroyed Silverton's Town Hall and how CIRSA (Estes Park's insurance carrier) quickly and favorably
Board of Trustees - December 8, 1992 - Page 4 responded. Administrator Klaphake also applauded the efforts of Connie Boschen, Bob Scott and all Town Employee Volunteers on the successful presentation of the Christmas Parade. THere being no further business, Mayor Dannels adjourned the meetinh. at 8:20P.M. noting that the Board will next meet January 12, 1993--the December 22nd Town Board meeting has been canceled. .................. Mayor h ................ Town Clerk
BRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Revised 12-17-92 Light and Power Committee December 10, 1992 Committee: Chairman Aldrich, Trustees Dekker and Hix Attending: Trustees Dekker and Hix Also Attending: Light and Power Director Matzke, and Deputy Clerk Kuehl Absent: Chairman Aldrich Trustee Dekker called the meeting to order at 10:00 a.m. 1993 NATIONAL ELECTRIC CODE - PROPOSED SCHEDULE FOR ADOPTION The 1993 National Electric Code has been published. The Light and Power Department recommends that the Estes Park Municipal Code be amended to a'dopt the 1993 National Electric Code and that the following exception be added to Chapter 14.20.080 of the Estes Park Municipal Code: These requirements may be waived for areas zoned Commercial Outlying (C-0) for freestanding Commercial Structures provided electrical service through one meter. Trustee Dekker questioned the exception regarding metal buildings. The Committee recommends to the Board that the Town Attorney be authorized to prepare an ordinance adopting the 1993 National Electric Code, incorporating the above exception, and including changes necessary regarding metal buildings. The following is a proposed schedule for adoption by reference into the Estes Park Municipal Code, Chapter 14.20: January 12, 1993: Introduction of ordinance to amend Chapter 14.20 of the Estes Park Municipal Code at a regular meeting of the Town Board of Trustees. February 9, 1993: Public hearing to consider adoption of the ordinance amending Chapter 14.20 of the Estes Park Municipal Code. REPORTS Financial Report: The Committee received the Monthly Financial Reports for October. The reporting format has changed to conform with the new computer format. Proiect Updates: Cable is being installed from Dry Gulch to the Honda School project site. Temporary overhead lines will be built to provide construction power. The Honda School has paid $35,000 as a deposit and has been billed $39,000 for transformers. Other costs will be paid as work is completed. The estimate of the total project cost has not been determined. Work with Platte River is continuing on the backup relay project started two years ago. Installation is completed at the Estes Substation and work will be started at the Marys Lake Substation early next year. This is providing an opportunity to, train personnel. Installation of Christmas decorations is complete.
BRADFORIPUBLISHING.0 RECORD OF PROCEEDINGS Light & Power Department, December 10, 1992, Page 2 Update on Rate Class Change. 1-1-93: Basic rate changes were discussed involving two areas; one for residential customers on the small commercial rate who will be transferred to the demand rate or residential rate on January 1, 1993, and one for customers using over 20,000 kWh and currently in the residential rate class who will be transferred to the demand rate on January 1, 1994. Letters were sent outlining these options and including their usage history. A trial voluntaty rebate program will be in effect during December, January, and February for those residential customers who have installed a demand controller. This is a one-time program and a follow-up report will be submitted to the Committee. Winter 1992-1993 Peak Demand: The Committee was given a chart showing the load curve for the 24-hour period on November 25, 1992. A new chart will be presented each meeting for purposes of showing peak usage. Platte River Power Authority: The Board is currently considering seasonal coincident peak rates. It is estimated our effective purchase power rate would decrease 7% when the new rate is adopted. The change will be passed through the Light and Power Department customers via the purchased power rider. There being no further business, Trustee Dekker adjourned the meeting at 10:45 a.m. 1~L,- KNA.Q Tina Kuehl, Deputy Town Clerk
'RADFORDPUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee January 7, 1993 Committee: Chairman Hix, Trustees Habecker and Gillette Attending: All Also Attending: Trustee Dekker, Town Administrator Klaphake, Special Events Director Scott, Special Events Coordinator Hinze, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:31 A.M. LONGS PEAK SCOTTISH HIGHLAND FESTIVAL - UPDATE. Jim Durward, President, briefed the Committee on a "Scottish Getaway Weekend & Midwinter Gathering of the Clans" Event which was initiated in 1992. The event proved unsuccessful and has been moved to March 12-14, 1993 at the Conference Center. The Committee reviewed a brochure advertising this event. Dr. Durward also commented on: (1) the need of flagpoles at the fairgrounds; (2) disposition of the waterway property (Fish Creek "arm")--involves the Recreation District; and (3) levelling of the area east of the Gun Club; and (4) restrooms. Dr. Durward also requested Festival Updates be placed on future agendas, beginning February 25. Prior to February's meeting, Administrator Klaphake will meet with Dr. Durward and confirm the location of all Recreation District property. 1993 ROOFTOP RODEO: Rodeo Agreement. The Committee reviewed the standard contract with Walter Alsbaugh: $7,000/prize money and $13,000/production of the Rodeo (stock). The Rodeo production fee was increased $1,000 from 1992. The standard insurance clause was also included. The Committee recommends approval of the Walter Alsbaugh Agreement, as presented. Rooftop Rodeo Committee. A list of twenty-two members, which contained six new members was presented: • Jo Adams Marion "Chief" Jenista Ed Allbright Janielle Jenista Judy Anderson Steve Kingery Danielle Borland Mike Martin Ray Carlton Gary O'Connor Betty Clauson Steve Peterson Rick Dill Bob Seifert Jack Gartner Mary Jo Seifert Margee Gartner Chuck Thomas Lisbie Goelz Joan Van Horn Ken Hobert Debbie Watson The Committee recommends approval of the 1993 Rooftop Rodeo Committee Membership List. AGREEMENTS - APPROVAL: Mile Hi State Winnebaqo Rallv. The Rally is scheduled August 13- 15, 1993. Participants will use the campground and be assessed $15.00/vehicle/day with water and electricity hookup, and $9.00/vehicle/day dry camping. Director Scott confirmed that he is in receipt of a letter from local camping establishments stating they have no objection to this event. The Committee recommends
BRADFORD PUBLISHINGCO. RECORD OF PROCEEDINGS Special Events Committee - January 7, 1993 - Page 2 approval of the Winnebago Agreement, as presented. Colorado State University Cooperative Extension. Boulder County 4- H. This Agreement was prepared by Town Attorney White, addresses all concerns expressed by the Committee August 17, 1992, and has been executed by the 4-H Club. The Committee recommends approval of the 4-H Agreement, as presented. Rallv'n the Rockies. The Americade Event was in jeopardy of being removed from Estes Park. Staff intervened and Ken and Marsha Hobert have contracted with Americade, Inc. for certain services to allow them to promote and manage the motorcycle rally to be known as Rally'n the Rockies. In an Agreement, which was prepared by Attorney White, between Rally'n the Rockies, Ltd. and the Town, the Town will: (1) advance, on or before February 1, 1993, 1994 and 1995, $8,000.00 to be used by Rally to meet expenses in the organization and promotion of the event. Rally will reimburse the Town from receipts; (2) provide the fairgroundi facility and. support staff; (3) cover the floor of Barn W; and (4) allow use of parking lots and streets near the Chamber of Commerce for manufacturer demonstration rides. Ken Hobert reported that the event has been relocated from the YMCA and that the center of operations will be the fairgrounds; noted that the date has been moved from September to August 24-28, 1993; presented fly'ers noting the color scheme that will be used; the Conference Center will be used for seminars on safety and education and on August 27 for evening entertainment. Director Scott reported that the Budget contains funding ($8,700) for the floor covering of Barn W--the covering will not be installed permanently (and stored) to allow varied use. The Committee commended the interest and enthusiasm displayed by Mr. Hobert and recommends approval of the $8,000 expenditure as defined above. CHRISTMAS SEASON EVENTS - CRITIOUE. Christmas Parade. Coordinator Hinze reported that approximately 22,000 people attended the "Come Catch the Glow" Christmas Parade November 27. Staff will attempt to obtain three (3) hay racks in 1993; retain the starting time of 5:30 P.M. in lieu of 6:00 P.M.; animal characters on the street were well received; the Stage and Santa photo opportunity was successful; advertising proved successful; businesses need to be encouraged to stay open following the parade; and Town employee volunteers are to be commended for their efforts. Jingle Bell Shopping Weekend. Attendance was fair and with a budget of $1,200, staff is recommending this event be postponed pending other ideas/opportunities. Ice Sculpture. An impressive ice sculpture was presented by local chefs Joe Switzer, Rich Jereb, John Offerdahl and Jeff Lemon December 23rd in Bond Park. The chefs not only provided their art skills, but also obtained their own sponsors for the ice. The presentation was very worthwhile and staff desires this event possibly be expanded in 1993. Staff reported that, as in 1992, an informal meeting will be scheduled with interested parties to receive ideas/comments on special events for 1993. The Committee concurred with staff's recommendations as more clearly defined in the critique presented to the Committee, and commended the Special Events/Stanley Park staff for their efforts during the Christmas Season events.
BRADFOROPUBLISHING.0 RECORD OF PROCEEDINGS Special Events Committee - January 7, 1993 - Page 3 1993 CAPITAL EXPENDITURES. Director Scott identified the following 1993 Capital expenditures: Computer printer .............. $ 1,200 Pickup Truck .................. 21,600 Truckster ..................... 3,950 Livestock Panels .............. 10,600 Arc Welder .................... 2,600 Roping Chute .................. 2,000 Fleet Manager Shanafelt will initiate the bidding process for the pickup truck and said bids will be returned to the Committee for further consideration; the other above-listed items Will be purchased. In association with ADA requirements certain areas of the fairgrounds are to be paved, thus Administrator Klaphake requested authorization for the Public Works Department to initiate the bidding process for a portion of the gravel parking area plus other miscellaneous areas. The Budget contains $15,000 for this project which is to be completed by Memorial Day Weekend. The Committee recommends staff proceed with the bidding process as noted. There being no further business, Chairman Hix adjourned the meeting at 9:22 A.M. 6 lult,C· d C'' 6,&/2 5 Vickie O'Connor, CMC, Town Clerk
BRADFORD PUBLIS HING CO RECORD OF PROCEEDINGS Community Development Committee January 7, 1993 Committee: Chairman Barker, Trustees Hix and Dekker Attending: All Also Attending: Mayor Dannels, Trustee Habecker, Town Administrator Klaphake, Community Development Director Stamey, Sales & Marketing Director Pickering, Advertising Manager Marsh, Museum Director Swain, Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 10:00 A.M. 1992 ADVERTISING PROGRAM - UPDATE. Director Stamey presented an Interim Year-End Report on the 1992 Advertising Program. Requests for information have exceeded 76% during the years 1990, '91 and '92 while the cost per inquiry has not increased. A final year-end report will be presented in February. CONFERENCE CENTER - UPDATE. Director Pickering submitted a list of 1993 conferences: 36 of the groups are actual conferences and 5 groups are associated with other events. Staff will continue to market November, 1993, which at this point includes one event. Seven (7) major conferences have been booked thus far for 1994. Estes Park is ranking at the top of the list for food and service and staff commended the Holiday Inn for their superb job performance in this regard. Concerning the recent passage of Amendment 2, Director Pickering noted that there have been no cancellations to date. The University of Colorado Master Degree Program in Marketing reviewed Estes Park's Marketing Plan and found the plan was well positioned and the target markets were sound. The only recommendation they offered was to continue to be as visible in the community as possible. One of the Town Board's goals included maximizing the use of the Center - Director Pickering will address this goal in February. CULTURAL ARTS COUNCIL OF ESTES PARK (CACEP) - REQUEST FOR FUNDING. Director Stamey reviewed a letter dated December 31, 1992 submitted by CACEP Representative Alice Sullivan requesting the Town retain the $7,500.00 1993 budget proposal for support of the Arts. The arts and cultural groups have come together in a remarkable show of solidarity, cooperation and insight for planning the future of the arts in the area. CACEP Vice President Lew Wallace confirmed this statement adding that the Town's Advertising Program will prove very beneficial to CACEP where there is such a competitive arts market. Noting the strides that CACEP has accomplished and the coordination of all groups, the Committee recommends funding CACEP's request in the amount of $7,500 be approved. Trustee Gillette was applauded for his efforts as the Town's Liaison to CACEP. MUSEUM - REPORT. 1993 Program Schedule. The Committee received a tentative listing of the 1993 Schedule containing 17 programs. Work-Study Position. Director Swain reported that the 6-month
eRADFORDPUBLISHINGCO. RECORD OF PROCEEDINGS Community Development Committee - January 7, 1993 - Page 2 full-time seasonal position will be converted to a work-study position. A high-school student from the High School Business Program will be employed at $4.50/hour for 20 hours/week. Free-Standing Monument Sign. The proposed 1993 Budget contained matching funds for a free-standing sign. Upon adoption of the budget, the Town's funding was deleted. The "Friends of the Museum" have since raised the entire cost for the sign plus installation. A drawing was displayed indicating the sign will be 10' wide x 5' high (ground level); delivery is expected the end of January. Landscaping. The Committee reviewed a landscaping concept plan as prepared by Special Projects Manager Joseph. The Plan utilizes berms, wild flowers, native grass, annual flowers and sodded area. The landscaping project will be accomplished in conjunction with the installation of the sign. Long Range Plan. The Museum Long Range Planning Committee developed and presented a concept plan for a new museum building to be located on the corner of State Highways 34 and 36, connected across the river to the Chamber of Commerce Information Center by a covered bridge. The Plan includes a partnership with the Chamber of Commerce and a 2-level parking area, with future parking areas possibly being constructed east of the Chamber_building. The proposed 25,000 sq. ft. building, with an estimated cost of $2% Million - would include collection storage, exhibit space, administrative/auditorium space, and kitchen. Director Swain requested approval of the concept plan as presented. Administrator Klaphake reviewed seven (7) conditions attached to the Long Range Plan: construction funding--donations and election for approval of matching funds; operating expenses; funding sources; recognition of other Town capital improvements; traffic patterns; original Park Headquarters Building--original function; and existing cabin and outhouse, large agricultural tools-- incorporation into exhibits in the interior of the new building. Comments relating to the suitability of the current site and exploration of new sites, fund raising, and service to the community, and land costs were heard from Frank Hix and Polly Garrett. The Committee expressed their appreciation to Director Swain, Museum Advisory Board Members and "Friends", noted that approval of the concept plan was premature at this time, and recommended any decision be postponed at this time, directing staff to review and comment on the Plan and provide a priority list for this project. REPORTS. Director Stamey requested approval of a resolution supporting Larimer County in the application to the State to create an "Enterprise Zone" in Larimer County. The Larimer County Overall Economic Development Planning Committee would act as the agency to provide oversight, public input and inter-jurisdictional coordination for Zone administration and the planning process. Loveland, Fort Collins, Berthoud and Wellington have issued their support which will provide for State tax credits for a wide variety of businesses, plus job creation. There is no cost or obligation to the Town. The Committee recommends approval of such a resolution. Administrator Klaphake requested approval of a budget expenditure of $1,000 which would be available from the PRPA Economic Development Funds to be used in conjunction with "Ride the Rockies"
BRACFFOR' PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee - January 7, 1993 - Page 3 event; additional information on this event will be available in the near future. The Committee recommends approval of the budget expenditure, as requested. There being no further business, Chairman Barker adjourned the meeting at 11:17 A.M. l) 4:ki,-c, 0.06-<4,0 Vickie O'Connor, CMC, Town Clerk
BRADFORD.U.LISHING.0 RECORD OF PROCEEDINGS Planning Commission December 15, 1992 Commissioners: Chairman Al Sager, Commissioners Wendell Amos, Mark Brown, Harriet Burgess, Sue Doylen, Alma Hix, and Larry Wexler Attending: Chairman Sager, Commissioners Amos, Brown, Burgess, Doylen, A. Hix, and Wexler Also Attending: Community Development Director Stamey, Deputy Clerk Kuehl Absent: None Chairman Sager called the meeting to order at 1:30 p.m. 1. MINUTES. Minutes of the November 17, 1992, meeting were approved as submitted. 2. UNFINISHED BUSINESS. 2.a. Special Review 92-6. Elkhorn Stables - Carriage Rides. Steve Peiffer/Applicant. Circle "S" Outfitters submitted a revised carriage ride route plan. The carriage rides would originate and terminate at Elkhorn Lodge. A separate winter route and summer route is proposed. Chairman Sager opened a public hearing. Director Stamey announced he would not participate in the discussion. A representative of the applicant responded to *questions of the Commissioners; however, Mr. Steve Peiffer was not available to answer all of the details. Director Stamey reviewed the staff report. Chairman Sager declared the public hearing closed. It was moved and seconded (Wexler-Amos) that this request be tabled with the applicant to provide information/clarification on the following: PUC requirements, safety devices, sketch of carriages and number of carriages, signage on carriages, number of horses, winter and summer routes, clarification of hours, passenger loading and unloading areas, and temporary license, and it passed unanimously. 3. SUBDIVISIONS. 3.a. Lots 14. 15. & 16. Bonnie Brae Addition, and Lot 24. S. So. Saint Vrain Addition, Al Sager. Joyce Sager. H.B. Dannels/ Applicant. Chairman Sager declared a potential "conflict of interest'I, turned the chair over to Vice Chair A. Hix, and withdrew from the room. Paul Kochevar stated that the applicant is requesting a readjustment of the boundary lines among three existing lots, two with houses and one vacant, consisting of 1.6 acres, of the Sagers Acres Subdivision. This adjustment will reconfigure the lot lines so that they meet current standards. Lot 2 will be administered as R-S zoning. No additional lots or building sites are created. Director Stamey reviewed the staff report.
BRADFORDPUBLISHINGCO RECORD OF PROCEEDINGS Planning Commission, December 15, 1992, Page 2 It was moved and seconded (Brown-Burgess) that the requested boundary adjustment of Lots 14, 15, and 16, Bonnie Brae Addition, and Lot 24, So. Saint Vrain Addition, be favorably recommended to the Board of Trustees, contingent upon the following, and it passed unanimously: 1. Add access note for Lot 3 to the plat. 2. Provide sanitary sewer and gas line easement as noted. Chairman Sager resumed his position on the Commission. 3.b. Lot 8. Deville Subdivision. Richard N. Statham/ Applicant. Commissioner A. Hix declared a potential "conflict of interest" and withdrew from the room. Paul Kochevar stated that the Applicant is proposing to divide the existing lot into two lots, each containing separate business uses. Director Stamey reviewed the staff report. It was moved and second (Amos-Doylen) that the request to divide Lot 8, Deville Subdivision, into two lots be favorably recommended to the Board of Trustees, contingent upon the following, and it passed unanimously: 1. Add nonconforming building note in plat. 2. Remove accumulated outside storage from the lots. Said storage to be removed prior to scheduling for Town Board review. 3. Place a note on the plat to prohibit outside storage. 4. Provide for a joint access easement, which is generally the western driveway and paved drive , between the lots. 4. REPORTS. Director Stamey reported that Phase II of the Comprehensive Plan is funded and is proceeding on schedule. There being no further business, Chairman Sager adjourned the meeting at 2:40 p.m. -TB_ K.U Tina Kuehl, Deputy Town Clerk
BRADFORD.U.LISHING.0. RECORD OF PROCEEDINGS Board of Adjustment January 6, 1993 Board: Chairman David Habecker, Members David Barker, Robert Dekker, Wayne Newsom, Al Sager Attending: Chairman Habecker, Barker, Dekker, Newsom, and Sager Also Attending: Community Development Director Stamey, Building Official Allman, Town Attorney White, Deputy Clerk Kuehl Absent: None Chairman Habecker called the meeting to order at 9:00 a.m. APPROVAL OF MINUTES Minutes of the meeting held July 1, 1992, were approved as submitted. ELECTION OF OFFICERS Election of officers was held for Chairman, Vice Chairman, and Secretary. It was moved and second (Sager-Dekker) that Dave Habecker remain as Chairman, and it passed unanimously. It was moved and seconded (Dekker-Newsom) that Al Sager remain as Vice Chairman, and it passed unanimously. It was moved and seconded (Newsom-Sager) that the Town Clerk's office remain as secretary, and it passed unanimously. SCHRADER OIL COMPANY, POR. LOT 3. STANLEY ADDITION. 561 BIG THOMPSON AVENUE (PHILLIPS 66 STATION). STEVE SCHRADER/APPLICANT - VARIANCE REOUEST. Applicant is requesting a variance from Section 17.20.040, B.1.a. pertaining to building setbacks in a C-O zone. Applicant wishes to have this setback reduced to 9', from 25', for the installation of a new canopy and pump island. William Shields, architect and representative for the applicant, stated the existing canopy is too low to allow utilization of motor homes and campers, thus making it necessary to request the reduced setback in order to construct a new canopy and dispenser island. Mr. Bill Van Horn, representing adjacent property owners of Stanley Village, requested that the Board condition any variance with a design requirement to incorporate appearance of adjacent properties (e.g. shake roof, timbers). Mr. Steve Schrader, applicant, stated that the new canopy was part of Phillips 66 "imaging" and signing. Member Sager stated that most service stations have a typical canopy clearance of 12 feet, and questions the proposed 15 feet. Members Dekker, Newsom, Sager, and Barker all stated that the existing canopy was more in character with Estes Park and the neighborhood. Building Official Allman gave the staff report. Some concerns of the Committee were: 1. As the existing gable canopy fits the design of the neighborhood, the new canopy should retain the same appearance. 2. The height of the new canopy should not be excessive and should not obstruct the view of surrounding businesses.
BRADFORD PU/LISHINGCO RECORD OF PROCEEDINGS Board of Adjustment, January 6, 1993 - Page 2 3. The design of the canopy and the landscaping should be considered by Urban Renewal, if required. 4. The reduced setback would still allow appropriate space for a-sidewalk. It was moved and seconded (Barker-Sager) that the variance request be allowed with the following stipulations: 1. Maximum clearance of the canopy be 14 feet, with an overall height of 18 feet. 2. The canopy be of similar architectural design to the existing canopy, including use of shakes, and gable or mansard treatment. 3. Urban Renewal approve the project, if required. It passed with a 4 to 1 vote, with Chairman Habecker voting against. Chairman Habecker perceives the proposed canopy to be a more' imposing structure than is allowed by code and, regardless of the architecture, the suggested proximity to the road would block the view of other established businesses. STANLEY COMMERCIAL DEVELOPMENT, LTD.. LOT 2. STANLEY VILLAGE SUBDIVISION. 541 BIG THOMPSON AVENUE (NEW HOME FEDERAL BUILDING). WILLIAM VAN HORN/APPLICANT - VARIANCE REOUEST. Applicant is requesting a variance from Section 17.20.040, B.1.b. pertaining to side yard setbacks in C-0 zone. The request is to allow a "0" setback only if there is a future involuntary ,division of the property (foreclosure). This request is being made so that the building can be built in accordance with the original project plan and is being requested as a condition of financing. Town Attorney White explained that since this development was approved prior to the current zoning laws, the building would be a legal non- conforming building. This request will not alter any previous authorizations made through Urban Renewal. It was moved and seconded (Dekker-Newsom) that the variance request should be granted for approval of "0" setback in the event of a future involuntary division of the property. Said '10" setback is granted both for the proposed Hdme Federal Building and the current theater building. A future involuntary division would not affect either building's status as legal non-conforming buildings. It passed unanimously. There being no further business, Chairman Habecker adjourned the meeting at 9:55 a.m. , 1-4- RJU Tina Kuehl, Deputy Town Clerk
<42 id,¥4, 1 TOWN OF ESTES PARK Police Department *T)&96 /15- \ ...ret*1*,y j - ~»UU¢02.44.-i + 61,4.99 ., . V' t!• i. 41. 14 .i ·v t# P . - I » h>y.: 2 .--N\~rEY 37 .-; .t ~4:\2 ~114 ka /93£- ,- - ..f>= € 1 January 7, 1993 Mayor Bernerd Dannels and Board of Trustees Town of Estes Park Estes Park, CO 80517 RE: The Grubsteak Hotel & Restaurant MORITY, Stephen E. MORITY Sharon K. Mr. Mayor and Board Members: A records check based upon the names and dates of birth of the above named individual(s) has been made. There have been no convictions, nor are there any wants or warrants against them. Therefore, based upon the information received, I would recommend approval of the license for The Grubsteak. Sincerely 4* David J. 8#cine Chief of Police DJR/jo 10 ·· & 2-~ ·-1 p .1, - , -
15,4.4 TOW iN OF ESTES PARK Police Department ---*42 9 •Uk -2**w eete,r=» e„ /7 2.:99 9441 4,(Ir/-k-44\4*11 f. 5,546' C d. G -" : 57'r January 5, 1993 Mayor Bernerd Dannels and Board of Trustees Town of Estes Park Estes Park, CO 80517 RE: Estes Valley Rec & Park District d/b/a Lake Estes Golf Course 3.2% Beer Retail GIMAR, Jean A. SHIPPY, Roger WIDMER, Ann RANGLOS, James REPOLA, Randy Mr. Mayor and Board Members: A records check based upon the names and dates of birth of the above named individual(s) has been made. There have been no convictions, nor are there any wants or warrants against them. Therefore, based upon the information received, I would recommend approval of the license for Estes Valley Rec & Park District, d/b/a Lake Estes Golf Course. Sincerely, 17 /. kl/.13-1 *J.... , .._ 2/L'----0 David J. Racine Chief of Police 1,· 1. 4 ,
RESOLUTION BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Tavern Liquor License, filed by Wapiti Bar & Grill, Inc., dba WAPITI BAR & GRILL, 247 W. Elkhorn Avenue, Estes Park, Colorado, is January 4, 1993. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, February 9, 1993, at 7:30 p.m., and that the neighborhood boundaries for the purpose Of said application and hearing shall be the area included within a radius of 2.76 miles, as measured from the center of the applicant's property. ADOPTED:
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Revised 12-17-92 Light and Power Committee December 10, 1992 Committee: Chairman Aldrich, Trustees Dekker and Hix Attending: Trustees Dekker and Hix Also Attending: Light and Power Director Matzke, and Deputy Clerk Kuehl Absent: Chairman Aldrich Trustee Dekker called the meeting to order at 10:00 a.m. ,- a ·M.'0· ~ 1993 NATIONAL ELECTRIC CODE - PROPOSED SCHEDULE FOR ADOPTION The 1993 National Electric Code has been published. The Light and Power Department recommends that the Estes Park Municipal Code be amended to adopt the 1993 National Electric Code and that the following exception be added to Chapter 14.20.080 of the Estes Park Municipal Code: These requirements may be waived for areas zoned Commercial Outlying (C-0) for freestanding Commercial Structures provided electrical service through one meter. Trustee Dekker questioned the exception regarding metal buildings. The Committee recommends to the Board that the Town Attorney be authorized to prepare an ordinance adopting the 1993 National Electric Code, incorporating the above exception, and including changes necessary regarding metal buildings. The following is a proposed schedule for adoption by reference into the Estes Park Municipal Code, Chapter 14.20: January 12, 1993: Introduction of ordinance to amend Chapter 14.20 of the Estes Park Municipal Code at a regular meeting of the Town Board of Trustees. February 9, 1993: Public hearing to consider adoption of the ordinance amending Chapter 14.20 of the Estes Park Municipal Code. \REPORTS FinanciTIh~enprt: The Committee received the Monkh*,·07inancial Reports for Octabs~_ The reporting forma-changed to conform proiect Updates: Cable-beingin,ba.Ued from Dry Gulch to the Honda School projite. Temporary overhe'aBs will be built to provide _gpmstruction power. The Honda School ha$_35,000 as a de€-it and has been billed $39,000 for trans formers. <7Other cos will be paid as work is completed. The estimate of the total .proiect cost has not been'determined
....FORD.U.LISHING.0 RECORD OF PROCEEDINGS . Special Events Committee January 7, 1993 Committee: Chairman Hix, Trustees Habecker and Gillette Attending: All Also Attending: Trustee Dekker, Town Administrator Klaphake, Special Events Director Scott, Special Events Coordinator Hinze, Clerk O'Connor Absent: None Chairman Hix called the meeting to order at 8:31 A.M. 1993 ROOFTOP RODEO: 2. A Rodeo Agreement. The Committee reviewed the standard contract with Walter Alsbaugh: $7,000/prize money and $13,000/production of the Rodeo (stock). The Rodeo production fee was increased $1,000 from 1992. The standard insurance clause was also included. The Committee recommends approval of the Walter Alsbaugh Agreement, as presented. 0.6. Rooftop Rodeo Committee. A list of twenty-two members, which contained six new members was presented: Jo Adams Marion "Chief" Jenista Ed Allbright Janielle Jenista Judy Anderson Steve Kingery Danielle Borland Mike Martin Ray Carlton Gary O'Connor Betty Clauson Steve Peterson Rick Dill Bob Seifert Jack Gartner Mary Jo Seifert Margee Gartner Chuck Thomas Lisbie Goelz Joan Van Horn Ken Hobert Debbie Watson The Committee recommends approval of the 1993 Rooftop Rodeo Committee Membership List. AGREEMENTS - APPROVAL: 2.1. ;> Mile Hi State Winnebaqo Rally. The Rally is scheduled August 13- 15, 1993. Participants will use the campground and be assessed $15.00/vehicle/day with water and electricity hookup, and $9.00/vehicle/day dry camping. Director Scott confirmed that he is in receipt of a letter from local camping establishments stating they have no objection to this event. The Committee recommends approval of the Winnebago Agreement, as presented. Colorado State University Cooperative Extension. Boulder County 4- H. This Agreement was prepared by Town Attorney White, addresses all concerns expressed by the Committee August 17, 1992, and has been executed by the 4-H club. The Committee recommends approval of the 4-H Agreement, as presented. .2 L £ 71 Rallv'n the Rockies. The Americade Event was in jeopardy of being removed from Estes Park. Staff intervened and Ken and Marsha Hobert have contracted with Americade, Inc. for certain services to allow them to promote and manage the motorcycle rally to be known as Rally'n the Rockies. In an Agreement, which was prepared by Attorney White, between Rally'n the Rockies, Ltd. and the Town, the Town will: (1) advance, on or before February 1, 1993, 1994 and 1995, $8,000.00 to be used by Rally to meet expenses in the organization and promotion of the event. Rally will reimburse the Town from receipts; (2) provide the fairgrounds facility and support staff; (3) cover the floor of Barn W; and (4) allow use of parking lots and streets near the Chamber of Commerce for manufacturer demonstration rides. Ken Hobert reported that the event has been relocated from the YMCA and that the center of operations will be the fairgrounds; noted that the date has been moved from September to August 24-28, 1993; presented flyers noting the color scheme that will be used; the Conference Center will be used for seminars on safety and education and on August 27 for evening entertainment. Director Scott reported that the Budget contains funding ($8,700) for the floor covering of Barn W--the covering will not be installed permanently (and stored) to allow varied use. The Committee commended the interest and enthusiasm displayed by Mr. Hobert and recommends approval of the $8,000 expenditure as defined above.
AGREEMENT THIS AGREEMENT, made and entered into this day of , 19 , by and between the TOWN OF ESTES PARK, a Colorado Municipal Corporation, hereinafter referred to as Town and WALTER ALSBAUGH, doing business as Walter Alsbaugh Rodeo, hereinafter referred to as Rodeo, WITNESSETH: 1. Rodeo shall produce for Town a contest rodeo to include six (6) performances, commencing on the 14th day of July 1993, at Stanley Park, Estes Park, Colorado. Performances shall begin at 2:00 p.m. and 8:00 p.m. on July 14th, 15th, and 17th, except for slack, if necessary, shall be held following each 8:00 p.m. performance. 2. Rodeo shall furnish all supervision, stock, personnel and equipment necessary for the six (6) major rodeo events, including but not in limitation thereof the following: pickup men, timekeepers, arena directors, arena secretary, announcer, arena and chute help, rodeo music, bullfighter, and a specialty act to also perform as the barrel man. The Town shall furnish chutes, rodeo grounds, and approved PRCA Rodeo Judges. All personnel and equipment shall be subject to the approval of Town, and the 1 Professional Rodeo Cowboy's Association, Colorado Springs, Colorado, and shall comply with said Association's rules and regulations. 3. Town shall deliver to Rodeo on July 17, 1993, the sum of Seven Thousand and No/100 Dollars ($7,000.00) as prize money which is to be disbursed by Rodeo, together with all contestants' entry fees. Rodeo shall collect all the Contestants'entry fees. All prize money agreements are to be subject to the approval of said Rodeo Cowboys Association.
4. Town shall deliver to the Rodeo for the specialty act and barrel man the sum of Two Thousand One Hundred and No/100 Dollars ($2,100.00) to be paid upon complete performance of the Rodeo. 5. Town shall pay to the Rodeo for the production of said rodeo, as herein agreed, the sum of Thirteen Thousand and No/100 Dollars ($13,000.00) to be paid upon complete performance of Rodeo. 6. Town agrees to furnish the facilities at said Stanley Park for said rodeo and fifteen (15) tons of hay and two (2) tons of grain for rodeo livestock without charge to Rodeo. 7. Town shall have an ambulance at the rodeo grounds during all contests. 8. Town shall have the overall authority, control and supervision of the above rodeo and said Stanley Park, except the production of the contest portion, thereof, as hereinable provid- ed, which shall be under the sole supervision, control and responsibility of Rodeo. 9. Comprehensive general liability insurance with minimum policy limits of Five Hundred Thousand Dollars ($500,000.00) for each occurrence and Five Hundred Thousand Dollars ($500,000.00) aggregate'. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, , broad form property damage, personal injury (including coverage for contractional employee's acts), contractional and independent contractors. The Town of Estes Park shall be named as additional named insured on this policy. Rodeo Shall ,furnish certificates evidencing the above insur- ance requirements including the addition of the Town as addition- al named insured on the general comprehensive liability policy, at least thirty (30) days prior to the beginning of the rodeo. 2
Town shall obtain all necessary municipal, county and state permits required, and shall pay all fees for permits levied by proper municipal, county, state, and federal authorities. In the case of accident, fire, or other acts of providence, neither party shall be held liable for any loss or damage result- ing therefrom. If, in the opinion of Rodeo, conditions in the community are such that law 'enforcement agencies are not able to fully keep the peace, or conditions are such that Rodeo is of the opinion that said conditions might pose a hazard to its property or its employees, then in that event Rodeo, at its option, may close the show and neither party shall have any liability by virtue thereof to the other party. It is further agreed that both parties shall, in all re- spects, comply with the laws in force at any time during the existence of this agreement. 10. Rodeo agrees to include the Town on all releases or waivers of liability obtained by Rodeo from the participants, contestants, and/or exhibitors of said show, with Town to be released in the same manner as Rodeo. Further, prior to the commencement of a show, Rodeo agrees to furnish to the Rooftop Rodeo Committee of Town a copy of the waiver or release form which Rodeo intends to use for said purpose. 11. Further, Rodeo agrees that Town shall not be liable for any injuries, sickness or damage to any of Rodeo's employees, livestock or personal property, and Rodeo agrees to indemnify and to hold First Party harmless therefrom and from any third-party claims for loss, damage, sickness or injury caused or alleged to have caused directly or indirectly by Rodeo, its employees, agents or animals, or caused or alleged to have been caused directly or indirectly in any manner whosoever by the herein agreed upon performances by Rodeo. Said indemnification shall 3
include all reasonable attorney fees and costs incurred by the Town resulting from any third party claim. 12. It is further agreed that in order to meet fire, safety and clean-up requirements, Rodeo shall work with the Estes Park Rodeo Committee Chairman and town staff to keep all allevs free of all vehicles at all times. Parking areas shall he provided by Town. 13. This agreement represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 14. This agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. IN WITNESS WHEREOF, the parties hereto have hereunto sub- scribed their names and the day and year first above written. TOWN OF ESTES PARK BY Mayor ATTEST: Town Clerk WALTER ALSBAUGH RODEO, INC. BY ~~-3 al.,al Walter Alsbaug~ ATTEST: Ukul (20-u_~-~,t-4 0 Alice Alsbaugh 4
AGPEEMENT THIS AGREEMENT, made this 3/ day of Decern Ler , 19 44 , by and between the TOWN OF ESTES PARK, COI,ORADO, A . Municipal Corporation, as party of. the first part, and Mile 1/, 9-16 006 - 0-)i,i:,26*1O , as party of the second part. I-L v. Toue lev- 5 WITNESSETH: WHEREAS, the second party desires to hold a jamboree at Estes Park Fairgrounds at Stanley Park (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold a jamhoree on the follow- ing date or dates: A U 6 u 51- /3 - /5- h1971 2. Rental. The rental of the Stanley Park area shall be assessed at $,S,tib per vehic].e per day with water and electricity hook-up, and $9,00 per vehicle per day dry camping. 3. First party shall not be obligated to provide any service, security, or equipment to second party.
4. Each individual motor coach or RV unit shall have the existence of the following minimum limits of liabilitv insurance: $]50,000 bodily injury for each person, with total liability for two or more persons injured in a single occurrence of $400,000; $100,000 property damage for each occurrence; and must show proof of such insurance before parking and hooking up at camp sites at Stanley Park. The second party agrees to save the first party harmless from any liability or expenses from any third party claims for losses, damages or injuries which are caused or alleged to be caused directly or indirectly by second party, its employees, participations, guests, animals or equipment. 5. First party assumes no responsibility or liability for injury, sickness or death of any person or animal, nor for the loss, damage, or destruction of personal property of any person, while on the first party's property in accordance with the provisions of this agreement, and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 6. The first party's representative is: Bob Scott P. 0. Box 1967 1209 Manford Avenue Estes Park, CO 80517 303 586-6104 7. This contract represents the entire agreement between the parties and shall not he amended by either of the parties hereto."without written consent of the other party. 2
8. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives and assigns, as the case may be. 9. All the participants, guests, and employees of the second party ' shall comply with the ordinances, rules and regu- lations of the Town of Estes Park. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. TOWN OF ESTES PARK By Mayor ATTEST: Town Clerk Party of the First Part By President Address: Phone Number ATTEST: Secretary Address: Phone Number: Party of thi Second Part 979 1 2,&10 ~U/141-t J --1 4££ 16 ituti- 044 - lo 2 -r JACK & MERRY JO DALLAS 3 1408 LONGSPEAK DRIVE 494.170· G FORT 001.Ll,iD...0 *53¥
AGREEMENT THIS AGREEMENT, made this day of , 1992 by and between the TOWN OF ESTES PARK, COLORADO, a municipal corporation, as party of the first part and COLORADO STATE UNIVERSITY COOPERATIVE EXTENSION, BOULDER COUNTY 4-H, as party of the second part. WITNESSETH: WHEREAS, second party desires to use facilities at Estes Park Fairgrounds at Stanley Park for the purpose of providing facilities for use by members of the local 4-H Club; and WHEREAS, the parties desire to set forth their agreement as to the use of these facilities as follows. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND CONDITIONS CONTAINED HEREIN AND FOR OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. The members of the local 4-H chapter operating under the organizational structure of second party, shall be allowed to use the Estes Park Fairgrounds at Stanley Park from the date of this agreement until this agreement is terminated by either party as further provided herein. 2. Second party agrees that the use of the facilities at Stanley Park shall be under the following terms and conditions. A. The local 4-H chapters will give written notice to second party and the Special Events Department thirty (30) days prior to any use. B. At a minimum, two (2) adult leaders of second party will be on-site at all times during any 4-H activities, with a 1-5 ratio of leaders and childreng Leaders to discuss emergency access with the Special Events Director prior to commencement Of any activity at Stanley Park. C. 4-H will have limited access to the east gate Of the arena. The remaining grounds will be excluded from use. D. Keys will be checked out by the adult leaders from the Special Events Director.
E. All use will be scheduled at the discretion of the Special Events Director. F. Use of electric lighting will not be authorized unless prepaid. 3. Second party shall 'obtain from each member of the local 4-H Chapter using the ·facilities, a release of all liability in the form set forth on Exhibit "A" attached to this agreement and incorporated herein by this reference. Said release shall be provided to the Special Events Director prior to any use of the facilities by any participant using the facilities. 4. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor for the loss, damage, or destruction of personal property of any person, while on first party's property. 5. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado. 6. This Agreement represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 7. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective successors and assigns. 8. To the extent authorized by law, the-State of Colorado, the State Board of Agriculture, Colorado State University and Cooperative Extension shall indemnify, save and hold harmless the Town of Estes Park against any and all claims, damages, liability and court awards, including costs, expenses and attorney fees, incurred as a result of any action or omission of the State or its employees, agents, subcontractors, or assignees in connection with the performance of this contract. To the extent authorized by law, the Town of Estes Park shall indemnify, save and hold harmless the State of Colorado, the State Board of Agriculture, Colorado State University and Cooperative Extension, their employees and agents, against any and all claims, damages, liability and court awards, including costs, expenses and attorney fees, incurred as a result of any act or omission by the Town of Estes Park, or its employees, agents, subcontractors, or assignees,,pursuant to the terms of this contract. 9. This Agreement may be terminated by either party upon thirty (30) days notice in writing of its intent so to terminate. -2-
10. The parties understand and agree that the staff of first party will -monitor all use of the facilities of Stanley Park under the terms and conditions of this Agreement. TOWN OF ESTES PARK By: ATTEST: Town Clerk COLORADO STATE UNIVERSITY COOPERATIVE EXTENSION, BOULDER COUNTY 4-H By: >07)22 £:242«25- -3-
Colonado 5tate University Cooperative Extension Colorado State University Boulder County Extension Office Boulder County Fairgrounds 9595 Nelson Roid. Box B Lonimont. Colorado 80501 October 9, 1992 (303) 776-4863 (303) 44+1121 (metro) Bob Scott Fairgrounds Manager City of Estes Park P.O. Box 1967 Estes Park, CO 80517 Dear Mr. Scott, Jane Parker, the organizational leader of the Ghost Riders 4-H Club in Estes Park, has asked me to write you about her club. The Ghost Riders 4-H Club is an officially recognized 4-H Club. Jane Parker has been authorized by me to act as the organizational leader of the Ghost Riders 4-H Club. As such, Jane and her club are authorized to use the 4-H Name and function as a 4-H club for the purpose of furthering 4-H objectives and projects. I have been authorized by the State Director of Colorado State University Cooperative Extension to grant the use of the 4-H name and emblem and to authorize volunteers as 4-H leaders. I hope this is the information that you requested. If it is not or if you need additional information, please contact me at 776- 4865, 444-1121 or at 9595 Nelson Road, Box B, Longmont, CO 80501. Thank you for your time in this matter. Sincerely, 9/0&656* Ronald V. Ackerman DVM 4-H/Youth Agent Colorado State University. U.S. Department of Agriculture and Boulder County cooperating. Cooperative Extension programs are available to all without discrimination.
1 , =27 1 AGREEMENT THIS AGREEMENT, is entered into this / 6 day of /4.u«„ 0~ , 199 2.-, by and between the TOWN OF ESTES PARK, hereinafter referred to as the ("Town") and RALLY'N THE ROCKIES, LTD., hereinafter referred to as ("Rally"). WITNESSETH: WHEREAS Rally has contracted with Americade, Inc. for certain services and materials to allow Rally to promote and manage a motorcycle rally, known as Rally'n the Rockies in Estes Park, Colorado in 1993, 1994 and 1995; and WHEREAS the Town has agreed to provide certain funds and services to Rally in consideration of the organization and management of said events. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. The Town shall advance, on or before February 1st of 1993, 1994 and 1995, the sum of Eight Thousand Dollars ($8,000.00) to be used by Rally to meet expenses in the organization and promotion of the event. Said sum shall be deposited in the Estes Park Bank with signatures on the account to be that of Rally and Bob Scott, Special events Director of the Town. 2. The Town shall be reimbursed by Rally at the time that receipts for the event are greater than the event expenses, in the amount either equal to the amount set forth in Paragraph 1 or the amount which exceeds expenses, whichever is less. Said payment, if any, shall occur within 60 days after the conclusion of the event. Event expenses shall not include any payment to Hobert Office Services, Ltd. for management services for the event, but shall include paid expenses by Hobert Office Services, Ltd. for the event. Also, the Town shall be reimbursed the sum set forth in Paragraph 1 above prior to any payments to Americade, Inc., for percentage of gross and/or net receipts, pursuant to the contract between Rally and Americade, Inc. 3. The Town will provide the Stanley Park Fairgrounds for the event dates, including one additional set-up day and one take-down day. The Town also shall provide a suitable blacktop area for manufacturer demo rides. Said facility should be provided to Rally free of charge. 4. The Town shall provide indoor carpeting for Barn W, provided that Rally pay to the Town fifty percent (50%) of the cost of said indoor carpeting at the time of ordering of said carpeting. The price of such carpeting shall be approved, in advance, by Rally. -1-
5. The Town agrees to provide stage, barricades, and parade permits to Hobert, free of charge, subject to Rally applying for all permits as required under the Town's ordinances and rules and regulations. 6. The Town will include, at no charge to Rally, advertising for the event in its advertising program, including, but not limited to, newspaper inserts and press releases, under the provisions of the Town's advertising program to the best of the Town's ability. 7. The Town agrees that it shall not contract for another motorcycle rally similar to Rallfn the Roekies, with another person and/or entity during the term of this Agreement and thereafter for a period of ten (10) years, as long as Rally'n the Rockies, Ltd. performs the event in Estes Park and is in existence. The Town shall also not allow any similar type of rally to use the Town's facilities during the term of this agreement. 8. The payment of the amount set forth in Paragraph 1 above is specifically subject to the annual appropriation of the Town through its budget process of the amount necessary to fulfill the terms and conditions of this Agreement. 9. In the event that there is a default under any terms and conditions of this Agreement, the non-defaulting party shall give the defaulting party twenty (20) days notice in writing of said default. If said default is not cured within said twenty (20) day period, then the non-defaulting party shall be entitled to all damages incurred by the non-defaulting party as a result of said default, including an action for specific performance. Said damages shall include all reasonable attorneys' fees by the prevailing party and court costs ihcurred by the non-defaulting party. 10. During the terms of this Agreement, Rally agrees to provide general liability insurance for the event in the amount and containing the terms and provisions as required by events using the Stanley Park facilities. The parties to this Agreement understand and agree that the Town is relying on, and does not waive, by any provisions of this Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101 et. seq. C.R.S., as from time to time amended or otherwise available to the Town or any of its officers, agents or employees. 11. This Agreement is specifically contingent upon Rally entering into a contract with Americade, Inc., in substantially the Mrm as Exhibit "A" attached hereto and incorporated herein by this reference. In the event said contract between Rally and Americade, Inc., is not in force and effect during this Agreement, said circumstances shall be a default under the terms and conditions of this Agreement. -2-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. TOWN OF ESTES PARK, COLORADO SPECIAL EVENTS DEPARTMENT MLE*ecutive Director \ L=it 0-l- (AO.A..« / ]0nneth L. Hobert, Prdsident Kally'n the Rockies, Ltd. -3-
BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Community Development Committee January 7, 1993 Committee: Chairman Barker, Trustees Hix and Dekker Attending: All Also Attending: Mayor Dannels, Trustee Habecker, Town Administrator Klaphake, Community Development Director Stamey, Sales & Marketing Director Pickering, Advertising Manager Marsh, Museum Director Swain, Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 10:00 A.M. 3, A, CULTURAL ARTS COUNCIL OF ESTES PARK (CACEP) - REQUEST FOR FUNDING. Director Stamey reviewed a letter dated December 31, 1992 submitted by CACEP Representative Alice Sullivan requesting the Town retain the $7,500.00 1993 budget proposal for support of the Arts. The arts and cultural groups have come together in a remarkable show of solidarity, cooperation and insight for planning the future of the arts in the area. CACEP Vice President Lew Wallace confirmed this statement adding that the Town's Advertising Program will prove very beneficial to CACEP where there is such a competitive arts market. Noting the strides that CACEP has accomplished and the coordination of all groups, the Committee recommends funding CACEP's request in the amount of $7,500 be approved. Trustee Gillette was applauded for his efforts as the Town's Liaison to CACEP. REPORTS. 3.8. .Director Stamey requested approval of a resolution supporting i~ Larimer County in the application to the State to create an "Enterprise Zone" in Larimer County. The Larimer County Overall Economic Development Planning Committee would act as the agency to provide oversight, public input 'and inter-jurisdictional coordination for Zone administration and the planning process. Loveland, Fort Collins, Berthoud and Wellington have issued their support which will provide for State tax credits for a wide variety of businesses, plus job creation. There is no cost or obligation to the Town. The Committee recommends approval of such a resolution. Administrator Klaphake requested approval of a budget expenditure of $1,000 which would be available from the PRPA Economic Development Funds to be used in conjunction with "Ride the Rockies"
. RESOLUTION WHEREAS, the Town of Estes Park, hereinafter referred to as "the Town", has adopted goals and strategies to further business development and job creation in Estes Park; and WHEREAS, the Town supports regional cooperation among jurisdictions in Larimer County to achieve economic development; and WHEREAS, establishment of an Enterprise Zone in Larimer County will further the goals for economic development in the Town. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK that the Board of Trustees supports the application of Larimer County to create an Enterprise Zone in the County, and further supports the Larimer County Planning Director as Zone Administrator and the Larimer County Overall Economic Development Planning Committee as the agency to provide oversight, public input and inter-jurisdictional coordination for Zone Administration and the Planning Process. INTRODUCED, READ AND PASSED THIS DAY OF , 1993. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk
....FOROPUILISHING.0 RECORD OF PROCEEDINGS Planning Commission December 15, 1992 Commissioners: Chairman Al Sager, Commissioners Wendell Amos, Mark Brown, Harriet Burgess, Sue Doylen, Alma Hix, and Larry Wexler Attending: Chairman Sager, Commissioners Amos, Brown, Burgess, Doylen, A. Hix, and Wexler Also Attending: Community Development Director Stamey, Deputy Clerk Kuehl Absent: None Chairman Sager called the meeting to order at 1:30 p.m. -2.+ SUBDIVISIONS. 4. A. 3.-er: Lots 14. 15. & 16. Bonnie Brae Addition. and Lot 24, S. --4, So. Saint Vrain Addition. Al Sager. Joyce Sager. H.B. Dannels/ Applicant. Chairman Sager declared a potential "conflict of interest", turned the chair over to Vice Chair A. Hix, and withdrew from the room. Paul Kochevar stated that the applicant is requesting a readjustment of the boundary lines among three existing lots, two with houses and one vacant, consisting of 1.6 acres, of the Sagers Acres Subdivision. This adjustment will reconfigure the lot lines so that they meet current standards. Lot 2 will be administered as R-S zoning. No additional lots or building sites are created. Director Stamey reviewed the staff report. It was moved and seconded (Brown-Burgess) that the requested boundary adjustment of Lots 14, 15, and 16, Bonnie Brae Addition, and Lot 24, So. Saint Vrain Addition, be favorably recommended to the Board of Trustees, contingent upon the following, and it passed unanimously: 1. Add access note for Lot 3 to the plat. 2. Provide sanitary sewer and gas line easement as noted. Chairman Sager resumed his position on the Commission. 3-rtr. Lot 8. DeVille Subdivision. Richard N. Statham/ Applicant. Commissioner A. Hix declared a potential interest" and· withdrew from the room. Paul KochE tha the Applicant is proposing-to divide the ex into lots, each containing separate busi OA UQg; I Director S reviewed the staff report. It was moved and cond (Amos-Doylen) t the request to divide Lot 8, Deville ubdivision, into o lots be favorably recommended to the Boa of Truste , contingent upon the following, and it passed u nimou : 1. Add nonconforming ding note in plat. 2. Remove accum ted outsi storage from the lots. Sa' storage to be moved prior to schedul' g for Town Board revi 3. Pl e a note on the plat to prohibi outside orage. Provide for a joint access easement, which 's generally the western driveway and paved driv between the lots.
3W ... January 7, 1992 Mr. Steven Stamey, Director Planning and Community Development City ofEstes Park P.O. Box 1200 Estes Park, Colorado 80517 RE: Consultant Professional Services Contract Estes Park Directions: Phase Two Dear Mr. Stamey: Enclosed is the final scope of services (Appendix A) and Professional Fees (Appendix B) for the completion of Phase Two - Estes Park Directions. As you know, our original Professional Services Agreement which was approved and dated July 31, 1992 would become, upon approval of the attached Work Release, an integral part ofthe Phase Two scope ofwork. By approving the attached work release we are bound to all the terms and conditions contained in the original agreement. The preparation ofthe scope of work, schedule and fees has been a mutual and cooperative effort between the Town of Estes Park, Estes Park Urban Renewal Authority (EPURA) and members of our staff. We believe the work efiort will support and complement the Phase One direction and allow the Estes Park community to focus on developing specific strategies and a comprehensive plan of action for future growth and development. We are privileged to continue our professional relationship with you and look forward to a productive and thoughtful completion ofPhase Two, Very truly yours, DESIGN SlgUDIOS WESTiINC.. Donald H. ~randes, Jr., ASLA President )HB/dp tnclosure Work Release: Phase Two Appendix A: Scope of Servicc Appendix B: Professional Fees
. WORK RELEASE 1 ATE: January 7, 1993 , { 1.IENT: Town of Estes Park } ROJECT: Comprehensive Planning Services: Phase Two JDITIONAL WORK DESCRIPTION: Completion of Comprehensive Planning Services for Phase Two, beginning in January, 1993 and ending in November, 1993 Fee: $148,000.00 Expenses $ 20.QQQ.QQ Subtotal $168,000.00 (Phase Two) 1 HANGE TO THE EXISTING CONTRACT Ori~inal Contract Total $30,000.00 (Phase One) NEW CONTRACT AMOUNT , . $198,000.00 (Phase One and Two) HIS WORK RELEASE HAS BEEN REVIEWED AND ACCEPTED BY: OWN OF ESTES PARK DESIGN STUDIOS WEST, INC. ly: By: •ame: Name:Donald H. Brandes. Jr.. ASLA ttle: Title: President :ate: Date: January 7.1993
In APPENDIX B PROFESSIONAL FEES Estes Park Comprehensive Planning Service Phase Two PROFESSIONAL FEES and EXPENSES Ems TASK 1 Project Organization $1,000 TASK 2 Public Engagement Program $23,000 TASK 3 Environmental Inventory and Analysis $12,000 TASK 4 Developmenr Suitability Analysis $6,000 TASK 5 Develop Planning Area and Sub-Area Plans $26,000 TASK 6 Develop Sub-Area Growth Management Policies $16,000 TASK 7 Develop Final Plan $12,000 TASK 8 Economic Input $18,000 TASK 9 Transportation Study $18,000 TASK 10 Demographic Analysis $6,000 TASK 11 Community Wide Survey/Qusetionnaire $10,000 SUB-TOTAL PROFESSIONAL FEES $148,000 DIRECT EXPENSES $20,000 PROJECT'TOTAL/NOT TO EXCEED $168,000 € p 0 11,+4 - 44 (06 i B-1
ESTES PARK FIRE DEPARTMENT (Volunteer) P.O. Box 1200 ESTES PARK. COLORADO 80517 EXPENDITURES FOR 1992 2 'BANK E) BAbm PARK NATL MONEY MARKET GENERAL (RECK MONEY MARKEr TOTALS BALANCES FORWARD 12/31/91 $17,156.14 $ 3,179.61 $22,736.93 $43,072.68 INCGE DEPOSITS $ -0- $ 3,980.00 $93,497.10 $97,477.10 21'IEREST $ 516.96 $ 70.89 $ 1,630.90 $ 2,218.75 TCTALS $ 516.96 $ 4,050.89 $95,128.00 $99,695,85 EXPENSES ADMINSTRATICN $ -0- $ 3,984.52 $ 2,345.51 $ 6,330.03 DEPART. FUNCTICNS/FUND $ -0- $ 4,422.70 $ 1,875.00 $ 6,297.70 DUES $ -0- $ Slo.00 $ -0- $ 510.00 EQUIPMENT NEW $ -0- $11,468.62 $15,325.38 $26,794.00 FIRE SCENE EXPENSE $ -0- $ 494.57 $ -0- $ 494.57 EQUIPMENT UPGRADE $ -0- $ 2,407.72 $ 150.00 $ 2,557.72 RADIO NEW/REPLACEMENT $ -0- $ 1,575.37 $ 7,042.00 $ 8,617.37 RADIO REPAIR $ -0- $ 135.28 $ -0- $ 135.28 RETURN CHECK $ -0- $ -0- $ 181.00 $ 181.00. TELEPHaNE SERVICES $ -0- $ 1,680.82 $ -0- $ 1,680.82 TRAINING MATERIALS $ -0- $ 710.82 $ -0- $ 710.82 ' VEHICLE REPAIRS $ -0- $ 1,620.56 $ -0- $ 1,620.56 TOTALS $ -0- $29,010.98 $26,918.89 $55,929.87 BANK TRANSFERS $23,000.00 $22,000.00 ($45,000.00) $ -0- OVERALL TOTALS 12/31/92 $40,673.10 $ 219.52 $45,946.04 $86,838.66 cl~Wk-0 - 41~ 4 Mark D. Chrastil Secretary/Treasurer ..
ESTES PARK FIRE DEPARTMENT (Volunteer) P.O. Box 1200 ESTES PARK, COLORADO 80517 January 4, 1993 TOWN BOARD The following is the year end report subnitted for your review. The Run Report for the 1992 is as follows: FIRE TYPE NUMBERS MAN HOURS Structures 31 1105 Grass and Forest 7 411 Adto and Fuel Flush 15 158 EMT Assists 11 44 False Alarms 9 133 Haz-Materials 3 46 Chimney 4 61 Dive Team 1 8 Standby/Inter Agency 5 150 We responded to 86 calls in 1992: 45 calls inside 'city limits 41 calls outside city limits The total dollars lost estimated at,$3,150,000.00 Training hours .for the 34 full time members during 1992 , are 1,436,- resuitiog of an average of 42 hours per man. 'Respaltfully S]~bmi tted, ./. V\.r-,v -i #adE Rufhley /' Chief, E.P.V..F.D. DIAL 91 1 FOR EMERGENC.
ESTES PARK FIRE DEPARTMENT (Volunteer) P.O. Box 1200 ESTES PARK, COLORADO 80517 January 4, 1993 TOWN BOARD The following list is submitted for your approval. These individuals were elected by the Department at the regular meeting on December 8, 1992. CHIEF Jack Rumley 1ST ASSISTANT CHIEF Edward Ford 2ND ASSISTANT CHIEF Scott Dorman SECREPARY/TREASURER Mark Chrastil Your consideration of these officers will be appreciated. Sincerely, 41-4. 4 - Mark D. Chrastil Secretary/Treasurer DIAL 91 1 FOR EMERGENCV
Januarv 7. 1993 Vicki O'Connor rown ot Estes Park P.O. Box 1200 Estes Park, CO 8031/ V 4 r L:- i The PaCK Board would like to request to oe on the agenda for the next Town Board Meeting. We would like to thank the lown for their funding and supoort of PaCK and discuss how FaCK and the town can work on issues such as underage liquor sales, tobacco usage of minors, youth activities.„. :· 1. i Please contact Louise McDonald at 0.90-0.:524 wi vn confirmation. Thank you for your time and consideration. Sincerely, --tuu amethiald Z