HomeMy WebLinkAboutPACKET Utilities Committee 2009-07-09AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8:00 a.m., July 9,2009 Preparation date: June 30,2009 1) PUBLIC COMMENT 2) Introduction of Reuben Bergsten, Electrical Engineer - by Bob Goehring 3) LIGHT & POWER a) RECOMMENDATIONS TO TOWN BOARD i) Contract Award to M. Atkins, Inc. for 2009-2010 Holiday Decorating - presented by Mike Mangelsen b) REPORTS i) History of Town of Estes Park Utilities Rate Increases - presented by Bob Goehring ii) Solar Rebate Program Final Report - presented by Mike Mangelsen iii) Distribution System Improvements Report - presented by Todd Steichen 4) WATER a) REPORTS i) Update on Marys Lake Water Treatment Plant - presented by Jeff Boles Note: The Public Works Committee reserves the right to consider other items not available at the time the agenda was prepared.
Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Monday, July 06,2009 8:56 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 1693 ST. TIME 07/06 08:51 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1
1,4.1 AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8:00 a.m., July 9,2009 Preparation date: June 30,2009 1) PUBLIC COMMENT 2) Introduction of Reuben Bergsten - by Bob Goehring 3) LIGHT & POWER a) RECOMMENDATIONS TO TOWN BOARD i) Contract Award to M. Atkins, Inc. for 2009-2010 Holiday Decorating - presented by Mike Mangelsen b) REPORTS i) History of Town of Estes Park Utilities Rate Increases - presented by Bob Goehring ii) Solar Rebate Program Final Report - presented by Mike Mangelsen iii) Distribution System Improvements Report - presented by Todd Steichen 4) WATER a) REPORTS i) Update on Marys Lake Water Treatment Plant - presented by Jeff Boles Note: The Utilities Committee reserves the right to consider other items not available at the time the agenda was prepared.
TOWN of ESTES PARK Inter-Office Memorandum TO: The Utilities Committee FROM: Mike Mangelsen, Assistant Utility Director DATE: July 9,2009 SUBJECT: Contract Award to M. Atkins, Inc. for 2009-2010 Holiday Decorating Background: The Light and Power Fund, page 139, contains $58,500.00/year for the annual installation and maintenance of the Christmas Lights & Displays. On June 10, 12, 17 & 19, 2009, we published Requests for Proposals for a two-year contract to complete the annual installation and maintenance of holiday exhibits (the second-year extension is based on the first year's performance). The scope of work includes: - Stringed lights in 190 street trees in the downtown area; - Stringed lights in four large trees in Bond Park; - 130 rebar holiday trees on street light poles along Highways 34 and 36; and, - Six Buel Porter displays located around Town. - Stringed lights on three bridge railings at Confluence Park The contractor will provide all labor and equipment to pick-up, install, maintain, and remove all materials described above with installation to begin inunediately after October 15, 2009, and completed by November 25, 2009 (the Wednesday before Thanksgiving). Removal dates are by January 15, 2010, for the displays and rebar trees; and, by February 25, 2010, for the stringed lights. TA Enterprises and M. Atkins, Inc., submitted bids for this multiple-year project: 2009 2010 Cost: 1) T A Enterprises $42,000 $44,000 2) M. Atkins, Inc $40,892 $42,937 Budget: 2009 Account # 502-6501-560-2615 $58,500 Recommendation: We have worked successfully with both parties in the past and recommend that we contract with "M. Atkins, Inc." for the amount specified.
TOWN of ESTES PARK Inter-Office Memorandum TO: The Utilities Committee FROM: Bob Goehring, Utilities Director DATE: July 9,2009 SUBJECT: History of Utilities Rate Increases Background: In response to a Trustee's request, I have prepared the following charts to map the history of residential rate increases for the Town of Estes Park Utilities. RESIDENTIAL ELECTRIC RATES, 1994-2013 (2011-2013, proposed) Consumption Charge for 600 kWh 150 - -- -130 -- 1 - 110 - - - ---- 90 Colorado, 2007 average price per - - 70 - - - kW = $0.0983 - ------ - - -50 ---- ........ - Town of Estes Park, 2007 price per - 30 kW = $0.086 ·- 10 T 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 - -10 Year Platte River Power Authority has increased its rates by 18% since 1983 and the consumer price index has increased by 115% between 1994 -2009. Sielloa U! a6Je4O uondulnsuoo
RESIDENTIAL URBAN WATER RATES, 1994-2013 (2011-2013, proposed) Consumption Charge for 5,000 gallons -- - - 40 -- 35 - - · 30 - 25 Colorado, 2009 average monthly bill = $37.20 . - 20 - 15 Estes Park Water, 2009 average monthly bill = $34.80 10 --5 11-1111:111111110 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Year Water projects funded by rates since 1994: - Marys Lake Water Treatment Plant initial construction & recent upgrades - Three substantial Glacier Creek Water Treatment Plant improvements - One raw water pump station to Marys Lake Treatment Plant - One 300,000 gallon storage tank installed - One 1 million gallon storage tank installed - Replaced 20 miles of galvanized steel pipe with ductile iron pipe - Installed 346 new fire hydrants - Increased water accountability by 15 percent (from 72% to 87%) Slelloa u! e6Je40 uondulnsuoo
TOWN of ESTES PARK Inter-Office Memorandum TO: The Utilities Committee FROM: Mike Mangelsen, Assistant Utility Director & Barb Boyer Buck, Office Manager DATE: July 9,2009 SUBJECT: 2009 Solar Rebate Program Final Report Background: In late summer of 2008, the Light & Power Department (EPL&P) became aware of an opportunity to partner with the Governor's Energy Office (GEO) to provide rebates in the amount of $3/Watt up to $9,000 for the installation of new photovoltaic (PV) generation systems on private residences in Estes Park. This type of incentive funding had been requested by several of our rate payers over the past few years. At Utility Committee on September 11, 2008, a request to submit an interest form to the GEO was entered by EPL&P and approved at the following Town Board meeting on September 23. A grant requesting $25,000 in matching funds to provide rebates for new PV residential installation was awarded by the State of Colorado to us on November 14, 2008. The Colorado Solar Energy Industries Association (CoSEIA) was named program manager for the State and the administration for the local program was handled out of our office. Up to 5% of the total grant amount, or $2,500, was allowable for administrative costs under the parameters of this program. CoSEIA announced a relatively short time-frame for full implementation of the program: the t'launch date" would be February 2,2009 (with no installations allowed to begin until after the participants received a "reservation letter" from our office) and the GEO's funding would be limited to the current fiscal year, or be terminated by June 30, 2009. Due to the considerable interest in this program and the less than four-month window to order equipment complete each installation, obtain permitting (building and electrical), receive the required energy audits, and fill out the comprehensive paperwork, EPL&P developed a presentation to train potential participants. This was first shown at Earth Fest (held at the YMCA of the Rockies) on January 17, 2009. This presentation featured step-by-step instruction on how to apply for both the solar and wind grants available (the small wind turbine funding will extend through year-
end 2009), including information on a lottery which was necessary to chose our solar participants. In addition, our office issued numerous press releases describing the programs and the steps to take to apply. By the official solar rebate launch date, we had received 30 "lottery" submissions from interested parties. The lottery took place on February 3 and as a result, five people were selected for full rebate awards (up to $9,000 each) and four runners-up were chosen. The five selected had until March 2 to "reserve" their funds or forfeit their participation. Of these, one was disqualified after CoSEIA issued a new "residency" parameter (which defined a resident as one who lives in Colorado six months or more) and another defaulted. To fill these positions, the runners-up were notified via email and the first one to respond in each case was awarded the open position. In addition, another runner-up was selected for the remaining funds ( $3,000) in a partial rebate award. As of June 30,2009, we had issued rebate checks to all five final participants and had received matching funds of $250 in administration costs and $4,500 for one installation. We submitted our final request for payment from the GEO on June 29 in the amount of $18,820.00 (for the four remaining installations and the balance of the administrative costs allowable under this program). Our partial rebate-award participant needed a new roof before she could install her system and did not make the June 30 deadline. We informed her that she would still be eligible for 1/2 the rebate amount or $1,500 - the match from Estes Park Light & Power - until the end of 2009. Attached are a breakdown of our program participants and the "budget spreadsheet" provided to us by CoSEIA. Due to the large interest in this program, we would recommend pursuing another partnership with the GEO for solar rebates in 2010. Budget 2009 Total Amount Spent or Committed Energy Efficiency 502-6501-560.26-25 $25,000 $25,070
2009 GEO/EPL&P Solar Rebate Program Participant Information Participant Standing Amount Amount Received Capacity Reserved by by June 30 of March 2 System Participant - original lottery $9,000.00 $9,000.00 3.675 kW Participant - original lottery $9,000.00 $9,000.00 3.96 kW Participant - original lottery $9,000.00 $9,000.00 3.024 kW Participant - original runners- $9,000.00 $9,000.00 3.04 kW UP Participant - original runner- $9,000.00 $8,640.00 2.88 kW UP DEFAULTED - original $3,000.00 $0/ will receive no more n/a runner-up than $1,500 if complete by December 31, 2009. Total kWofsolar generation installed locally under this program 16.58 kW
£ 0 14 -in in- V> 45 0- 10 1/6 -(4 -(.4 in· ·14 in· in 0- 48 -0 14 in t £ > N -8 m x m c 2 5 2 a 2 i,-rwn, 11,u, i nAL:,11,U jrn,-MI,Ji 11.1-1 *'E,"1*,lie'llilyll=-Alj, Colorado Solar Energy Industries Association ions: do nothing with this worksheet; please fill out each appropriate months' worksheet, MONTHLY EXPENDITURES: ~00 $25,000.00 TOTAL PROGRAM FUNDS: total expenditures: S :Nu!u!ewa, aoueleq weiNoid 00'OSZ 00'OSE 00'OSL'* 00'OSL'v 00.005 00'005 PARTNER ORGANIZATION: Estes Park Light and Power totals will auto-fill on this sheet. 00'OLO'BI 00'OLO'8I 0OOLS'EZ 00'OLS'EZ :sam;!puadx3 le,01 00'OEV'I 000£*'I :Nu!u!eula.1 aoueleg 00.000'Z sainl!puadxa aA! le] ls!u!wpe lelol 00.005 :saJnlipuadxa 3u!u!en 'elol 00~0052 ~S.LSOD NIINOV 1¥101 EPL&P funds PO #: 09-178 sainlipuadxa Buila>pelu leic PROGRAM TYPE: 1:
1/U TOWN ofESTES PARK ® Utilities Department ESTES PARK COLORADO INTER-OFFICE MEMORANDUM DATE: July 9,2009 TO: Utilities Committee FROM: Todd Steichen, Line Superintendent SUBJECT: Distribution System Improvements Report BACKGROUND As you know, Light & Power has completed the Mary's Lake Substation Upgrades which was the first phase of the Distribution System Improvements. Six million one hundred eighty thousand dollars in bonds were issued for this project, approximately $4.1 million for the substation, $330,000 for the Mary's Lake Bridge undergrounding and Substation materials, which leaves approximately $1.75 million for other system improvements. We are now ready to start on the second phase of the other Distribution System Improvements. These are on the Substation feeder tie circuits which will allow us to feed the entire system from either the Estes Substation or Mary's Lake Substation in the event of a substation failure or for substation maintenance. Staff has been working with Loveland Engineering and after extensive research with our system, the model has determined the (3) feeder tie circuits in need of upgrading. Our current practice allows existing overhead facilities to be upgraded, rebuilt and or reconductored. When new facilities are added to the distribution system, they must be underground. The list of feeder tie circuits to be upgraded in a prioritized order and recommended configurations is as follows: 1. Beaver Point Circuit, rebuild and upgrade conductor in its current location and configuration from #4 H.D. CU. (overhead) to 4/0 A.C.S.R. (overhead) tree cable from Chiefs Head Rd. to Aspen Brook. This means all of the existing overhead lines will be rebuilt with larger conductor. 2. Peakview Circuit, rebuild and upgrade conductor in its current location and configuration from 1/0 H.D. CU. (overhead) to 336 A.C.S.R. (overhead) from Stanley Ave. to High Acres Dr. This means all of the existing overhead lines will be rebuilt with larger conductor.
3. Fish Creek Circuit, rebuild and upgrade conductor in its current location, change from 1/0 H.D. CU. (overhead) to 750 MCM U.G. (underground) from Hwy-36 to a location just south of the Uplands. Reconductor 1/0 H.D. CU. (overhead) to 336 A.C.S.R. (overhead) from the Uplands to Rockwood Estates. Change from 1/0 H.D. CU. (overhead) to 750 MCM U.G. (underground) from Rockwood Estates to Carriage Dr. Reconductor 1/0 H.D. CU. (overhead) to 336 A.C.S.R. (overhead) from Carriage Dr. to Hwy-7. This means a portion of the project will be rebuilt with larger conductor and a portion will be underground. BUDGET Account #502-7001-580.33-30 contains the remainder of the bond money, approx. $1.75 Million for Distribution System Improvements.
Water Department Inter-Office Memorandum a TOWN oF ESTES PAITI<4 To: Utilities Committee From: Jeff Boles Date: July 9,2009 Re: Mary's Lake WTP Expansion Update The temporary water treatment units are still in service at Mary' s Lake. Run-off water conditions are lessoning and the Glacier Creek Water Treatment Plant is able to increase its production to a point where we will not need both temporary water treatment units to keep up with demand past our peak time, which is historically around July 4th. We have worked with the Pall Corporation to have one unit removed the week of July 11, 2009 which will save a month' s lease fee and allow us to keep the original unit longer, into the middle of August. Moltz Construction is in the middle of pressure testing lines and will be working with the GE/Zenon FSR to fill, chlorinate and flush the tanks. The FSR has ordered the delivery of the membranes and they are scheduled to arrive on July 20th. Since the membranes are the major component in the plant their installation greatly influences the commissioning schedule. Currently the commissioning schedule still targets production of water in September. Project Status: Overall Project is 70% complete. Construction is approximately 90% complete Equipment deliveries will be 100% when the membranes arrive in July Plant Commissioning is 20% complete The equipment inspections have taken place to determine if there was any water damage that resulted when the water entered the plant. It appears that only a couple of items, a turbidity analyzer and particle counter that were on the floor and submerged, will need to be replaced. Each manufacturer inspecting their equipment has indicated and will provide in writing that their equipment works properly and any moisture the equipment may have received will not affect the warranty.
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Water Department Inter-Office Memorandum rOWN or ESTES 14\ 121* ilil.--iwiliTWI'leil 14 1,fe--2, -* 1~MIP'vill/'ll 6.,~ iii 11 1 1 9 ~~ ~ - 4. i t| 13:2 I + 76'PM Electrical control panels. Ukt- f'' 2 - 2$;Q.9,+, 1 F i N.. ...11.. ~22 2%9 7 0 Raw water filter screens, compressors, blowers and first stage permeate pumps. -_I~ Air lines for valve actuators.
. Water Department Inter-Office Memorandum 1-OWN of ENTES PARI·Q- --Ill 1 First Stage Permeate Pumps. . ..12·I- 06.29 2009 < ~Exterior bulk chemical fill station and generator connection panel.