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Home My WebLink AboutPACKET Utilities Committee 2009-02-12, AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8:00 a.m. February 12, 2009 Preparation date: February 4,2009 TOWN BOARD RECOMMENDATION ITEMS PUBLIC COMMENT Water Department 1. Intergovernmental Agreement for Wastewater Treatment with Upper Thompson Sanitation District a. Request to Recommend to Town Board REPORTS: Financial Reports 1. Light & Power Financial Report - presented by Steve McFarland 2. Water Financial Report - presented by Steve McFarland Light and Power 1. Final Report on Marys Lake Bridge Utility Crossing - presented by Todd Steichen 2. Report on Renewable Energy Efforts - presented by Mike Mangelsen Water 1. Update on Marys Lake Water Treatment Facility - presented by Bob Goehring Note: The Utilities Committee reserves the right to consider other items not available at the time the agenda was prepared. AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8:00 a.m. February 12, 2009 Preparation date: February 4,2009 1) PUBLIC COMMENT 2) WATER DEPARTMENT a) RECOMMENDATIONS TO TOWN BOARD: i) Intergovernmental Agreement for Wastewater Treatment with Upper Thompson Sanitation District 3) REPORTS: Financial Reports 1. Light & Power Financial Report - presented by Steve McFarland 2. Water Financial Report - presented by Steve McFarland Light and Power 1. Final Report on Mary's Lake Bridge Utility Crossing - presented by Todd Steichen 2. Report on Renewable Energy Efforts - presented by Mike Mangelsen Water 1. Update on Mary's Lake Water Treatment Facility - presented by Bob Goehring Note: The Utilities Committee reserves the right to consider other items not available at the time the agenda was prepared. .4. Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Tuesday, February 10, 2009 8:10 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 1149 ST. TIME 02/10 08:05 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 1 1 1 ' f TOWN of ESTES PARK Inter-Office Memorandum February 4 2009 TO: Utilities Committee FROM: Bob Goehring SUBJECT: Intergovernmental Agreement for Wastewater Treatment with Upper Thompson Sanitation District Background: As part of the Marys Lake Water Plant Upgrade it is necessary to increase our backwash discharge to Upper Thompson Sanitation District (UTSD). Adding capacity from 2 Million Gallons A Day (MGD) to 4 MGD and changing our treatment technique to membrane filtration will increase our discharge from 4,600 gallons to 20,000 gallons per day when running at capacity. We need to purchase an additional 15,400 in discharge volume. Cost for the additional treatment requires the purchase of additional Plant Investment Fees (PIF) from UTSD. Calculations of these fees are as follows: 15,400 additional gal / 200 = 77 PIF required for additional discharge. Then 77 X $4,300.00 per PIF = $331,100.00 We were invoiced for these fees in January. The attached Intergovernmental Agreement for Wastewater Treatment outlines the responsibilities of both parties and associated monthly charges for the additional discharge required by the Marys Lake Water Treatment Facility. This agreement has been reviewed by Greg White Cost/Budget: 503-7000-580 35 54 BUDGET $ 331,100.00 Recommendation: Staff recommends the agreement with Upper Thompson Sanitation District for the additional discharge of 15,400 Gal per day required by the Marys Lake Water Treatment Facility for a cost of $331,100.00. INTERGOVERNMENTAL AGREEMENT FOR WASTEWATER TREATMENT This Intergovernmental Agreement for Wastewater Treatment ("Agreement") is executed this (~p day offe,6,2009, by the UPPER THOMPSON SANITATION DISTRICT, a quasi-municipal corporation and political subdivision of the State of Colorado ("District") and the TOWN OF ESTES PARK, COLORADO, a municipal corporation and political subdivision of the State of Colorado ("Town") (each being referred to singularly as "Party" and jointly as "Parties"). RECITALS A. WHEREAS, the District is organized and operated pursuant to the provisions of Article 1, Title 32, C.R.S., to provide sanitation services within the jurisdictional boundaries of the District, which boundaries surround and include a portion of the Town; and B. WHEREAS, the Town has commenced work to expand the Town's Mary's Lake Water Treatment Plant ("MLWTP"), with an anticipated completion date of April of 2009 (the "Plant Expansion Project"); and C. WHEREAS, the Town anticipates operating a temporary 1 million gallon per day (mgd) water treatment plant from January 2009 through completion of the Plant Expansion Project; and D. WHEREAS, upon completion of Plant Expansion Project, the Town anticipates the expanded MLWTP will be fully operational; and E. WHEREAS, peak month waste flow is defined as the average ofthe maximum daily-flows sustained for a period of 30 consecutive, but not necessarily calendar, days; and. F. WHEREAS, the Town anticipates that the Plant Expansion Project will increase peak month waste flows by 15,400 gallons per day (gpd), from the current allocation of 4,600 gpd, to an estimated peak month waste flow of 20,000 gpd; and G. WHEREAS, the Parties wish to memorialize the District's ability to handle the increased waste flows required of the Plant Expansion Project and to establish an appropriate plant investment fee ("PIF") based on the additional demand created by the Plant Expansion Project; and H. WHEREAS, the District and the Town desire to enter into this Agreement to set forth their understanding before the completion ofthe Plant Expansion Project regarding the expanded Town requirements for wastewater treatment and the PIF related {00154452.DOC / 3} 0 4- 1 to the Plant Expansion Project and user fees that will be required of the increased flow; and I. WHEREAS, the Parties may further memorialize the details of the Plant Expansion Project wastewater treatment requirements and the associated PIF and user fees as deemed necessary through amendment of this agreement, based on current data available throughout the Plant Expansion Project. NOW THEREFORE, IN CONSIDERATION of the above recitals, the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby mutually acknowledged, the Parties hereby agree as follows: AGREEMENT 1. Performance ofthe Plant Expansion Project Work. The Town will be solely responsible for the commencement and completion of the Plant Expansion Project, including, but not limited to, operating the temporary 1 mgd water treatment plant from January 2009 until completion of the proposed Plant Expansion Project; confirming average and peak concentrations of total suspended solids ("TSS"), five (5)-day biochemical oxygen demand ("BODO, total dissolved solids ("TDS"), total dissolved copper, and flow of the waste stream from both the temporary and Plant Expansion Project; and updating the District on the anticipated completion date of the Plant Expansion Project. Prior to the discharge to the District facilities the Town agrees to meet with representatives from the District to confirm the proposed plans and obtain comments from the District. The Plant Expansion Project will be completed at the sole cost and expense ofthe Town. 2. Continuous Reporting. The Town agrees to provide the District with a monthly report with, at a minimum, data regarding daily discharges in gpd, bi-monthly concentrations in mg/L, and loading in pounds/day, including TSS, BOD5, TDS, and copper concentrations during the operation of the temporary plant and Plant Expansion Project. In order for the Parties to coordinate dates and flow capacity, the Town shall notify the District at least three (3) days in advance of its plans to commence discharging from the temporary plant and the Plant Expansion Project. The Town may request that the District assist with and conduct wastewater sampling on behalf of the Parties to meet the continuous reporting requirements. For wastewater sampling completed by the District, the Town agrees to reimburse the District for sampling and laboratory expenses at the District's current hourly rates plus expenses. The District will furnish the Town with a written accounting of the days and hours and {00154452.DOC / 3} k-, 4 1 results of that testing and laboratory work completed. The District will invoice the Town for these fees on a monthly basis. 3. Plant Investment Fee (PIF) Calculation. The District bases its PIF on the single family equivalents (SFE) required of the anticipated flow. The District's current PIF is $4,300 per SFE. The PIF is, however, subject to adjustment from time to time in accordance with the general rules and regulations of the District. The proposed peak month waste flow of 20,000 gpd is equivalent to 100 SFEs (based on 200 gpd/SFE). The District's PIF for the MLWTP is calculated as follows: (a) Plant Expansion Project: The PIF for the Plant Expansion Project, using the above criteria, will be $331,100, assuming the Town requires an additional 15,400 gpd ofpeak month capacity in addition to the Town's existing 4,600 gpd ofpeak month capacity. This PIF is based on an assumed total new peak month capacity of 20,000 gpd. (b) An additional PIF shall be assessed for peak month waste flow capacity requirements of the Town exceeding 20,000 gpd, subject to the Town's requirement to advise the District of the capacity they wish to purchase. The Town shall pay the District for said additional PIF within ten (10) days of the Town's introduction of additional wastewater flows into District facilities. (c) If the data supporting the anticipated PIF becomes outdated, or more accurate data is available as the Plant Expansion Project progresses, as determined by the District or the Town, the Parties agree to further define the PIF based on the most current data, and subject to the requirement that any modification to the above-stated PIF must be in writing and approved by the Parties prior to any modification thereto. (d) Future PIF's, and other District fees, shall be charged at the current rate at the time of purchase. An addenda to the Agreement shall be prepared at the time of purchase o f future PIF' s and executed by the Parties memorializing the actual PIF charged. 4. User Fee Rates/High Strength Fee. The District's user fee for the MLWTP is calculated as follows: (a) The user rate will be charged at the current rate at the time of billing. The current 2009 user rate for metered customers is $6.25 per 1,000 gallons, with an additional quarterly access charge of $5.25 per month. (b) In addition, the District will use the continuous wastewater sampling to determine the actual wastewater strength and shall apply a high strength wastewater {00154452.DOC / 3} 1 k... 1 charge if required, pursuant to the District' s current Rules and Regulations, rates, fees and charges. 5. Sampling and Flow Metering. (a) Sampling. An appropriate sampling point will be provided by the Town in a location to permit the District to have convenient access for sampling of the flow coming from the MLWTP. The Town agrees to give the District and its personnel access to the sampling point for sampling as determined appropriate and necessary by the District during any regular work day. Nothing herein shall guarantee any sampling schedule or shall create any requirement for the District to notify the Town in advance of sampling activities conducted, except to gain site access, in accordance with this Agreement. (b) Flow Metering and Reports. Flow metering will be completed by the Town and monthly reports, showing daily, average and peak month waste flow will be generated and provided by the Town to the District by the 10th day of the following month. The District will have access to the flow meter during any regular work day and may periodically verify the reports provided by the Town. In addition the Town agrees to calibrate the flow meter at least once per year and provide a calibration report to the District. 6. Indemnification and Hold Harmless. To the extent permitted by law, the Town and its contractors will be solely responsible for any spills, backups or physical damage to the District' s treatment plant that may be directly caused by the Plant Expansion Project, the phasing of the project, or the operation of the MLWTP following completion ofthe Plant Expansion Project, and will indemnify and hold the District harmless from any claim, damage or liability of the District from said spills, backup or physical damage. To the extent permitted by law, the District will be solely responsible for any injury or damage to its employees or property pursuant to the District' s sampling or flow metering activities on the Town' s premises or property unless said injury or damage is caused by the negligent or intentional act, or omission of the Town or its contractors. In the event said injury or damage is caused by the negligent or intentional act or omission of the Town or its contractors, to the extent permitted by law, the Town shall indemnify and hold the District harmless from any claim, damage or liability incurred by the District as a result of said negligent or intentional act or omission. Nothing herein shall prevent the Town from seeking contribution against any and all of its contractors for such indemnity paid to the District. 7. Governmental Immunity. {00154452.DOC/3} 1,4 4 1 The parties agree and understand that the Town and the District are relying on and do not waive, by any provision of this Agreement, the monetary limitations or terms (presently One Hundred Fifty Thousand and 00/100 Dollars ($150,000) per person and Six Hundred Thousand and 00/100 ($600,000) per occurrence) or any other rights, immunities, and protection provided by the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S., as from time to time amended, or otherwise available to the parties or any oftheir officers, agents, volunteers or employees. 8. Third Party Beneficiaries. None of the terms or conditions in this Agreement shall give or allow any claim, benefit, or right of action by any other third person or entity not a party hereto. 9. Default/Cure/Dispute Resolution. In the event either Party shall fail to observe or perform any of the terms and provisions of this Agreement and such failure shall continue for a period of ten (10) days after receipt of written notice from the non-defaulting party ("Default"), then the non- defaulting party may terminate this Agreement, provided however, that where such Default cannot reasonably be cured within such period, and the defaulting party has proceeded promptly to cure the same and is prosecuting such cure with diligence, the time for curing such Default shall be extended for an amount of time, not to exceed sixty (60) days, as may be necessary under the circumstances to complete such cure. The Parties agree that they will negotiate disputes in good faith. In the event a Party seeks to cure an alleged Default and there is disagreement regarding the interpretation by and between the Parties ofthis Paragraph 9, the Parties agree within fifteen (15) days of notice of Default and attempt to cure to appoint a committee of at least four persons, including at least two individuals from each agency, to evaluate any claim of Default and attempt to cure pursuant to this Agreement. The committee shall be bound to the good faith negotiation provision of this Paragraph 9. The interpretation of the committee regarding whether a cure has been commenced and shall be permitted to be completed, or whether the Agreement is in default and may be terminated, shall be deemed conclusive. In the event the committee cannot reach a conclusive determination ofthe issue within thirty (30) days of the notice of Default, the Agreement shall be deemed terminated, and the Parties shall only be liable for payment of any fees, including but not limited to sampling fees, PIF, and user charges, that are currently due and owing. 10. Binding Effect. This Agreement shall be binding upon, and shall inure to the benefit of the Parties hereto and their respective successors and assigns. 11. Governing Law. {00154452.DOC/3} 1 This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado with venue in the District Court, Larimer County, Colorado. 12. Force Majeure. Neither Party shall be liable to the other for any failure of performance under this Agreement due to causes beyond its control, including, but not limited to: acts of God, fire, fiood or other natural catastrophes, adverse weather conditions, material or facility shortages or unavailability not resulting from such Party's failure to timely place orders therefore, lack of transportation, the imposition of any governmental codes, ordinances, laws, rules, regulations or restrictions, national emergencies, insurrections, riots, wars, or strikes, lock-outs, work stoppages or other labor difficulties. 13. Waiver. No delay or omission by either Party to exercise any right or power occurring upon non-compliance or failure of performance by the other Party shall impair that right or power or be construed to be a waiver. A waiver by either Party of any of the covenants, conditions or Agreements to be performed by the other Party shall not be construed to be a general waiver. 14. Notices. Whenever written notice is required or permitted to be given under this Agreement by one party to the other, it shall be given effect by hand delivery, or by mailing the same by certified mail, return receipt requested, to the party to whom given. Notices shall be addressed as follows: Ifto District: Upper Thompson Sanitation District Attention Chris Bieker, District Manager 2196 Mall Road P.O. Box 568 Estes Park, CO 80517 If to Town: Town of Estes Park P O Box 1200 {00154452.DOC / 3} , t./ 1 Estes Park, CO 80517 Either party hereto may at any time designate a different person or address for the purpose of receiving notice by so informing the other party in writing. Notice by certified mail shall be deemed given upon actual receipt thereof or three (3) days after being deposited in the United States Mail, whichever first occurs. 15. Term/Renewal/Appropriation. The term of this Agreement shall be for one year, commencing as of January 1 and terminating on December 31, 2009. The Agreement shall automatically renew for additional one-year terms, unless notice of non-appropriation of funds therefore is given at least thirty (30) days prior to the end of the current term. Nothing herein shall be construed as creating a multiple fiscal year obligation of either Party to the other. 16. Severability. If any part, section, subsection, sentence, clause or phrase of this Agreement is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining provisions. {00154452.DOC/3} . Dated this 6 day of /28,2â€¢~Aâ€¢-V ,2009. l Upper Thompson Sanitation District *0.0-3 luta Attest: RY 4-L , Secret*y Town of Estes Park By Attest: {00154452.DOC / 3} f 1% 222<2 **Wzzg E Â§ & 0 â‚¬9 4- 0 00 0 g /4 d 0 91- 91 0 9% 9 W 4-1 MOU / 01 22 0 2 8 o 0 1 M 7 0 2 fg 2 Et; gU 65 53<g % 20 . + 0= U Er- E 5 5 -6 8 0%*07 m 6 %00 1 ISL'Ltd 9L9'LfL 900-0 too*0 (Z69'90Â£) I SL'LfL 65I'It'f 61C0N 0 6IZ'Ot,I 00!AJOS 14@CI %68 666'ELO'Â§ 089'fIL'Â§ 0,0 0 900'0 (060'Â£0â‚¬'17) 666'EL0'5 606'OLL (ZOO'900'f) L88'8 It'f 588'012 lel!duo %Â£01 052'ZÂ£6 06Â£'806 L00'0 800'0 084'99 OSCEÂ£6 OEL'886 t06'f 56Z'9L 66I'I 8 ino sa s url 1 Bui tuiado %E6 398'Ltâ‚¬'51 L96'â‚¬Z.9'9I oz!0 Z80'0 (865'560'5) Z98'LfÂ£'91 f92'ZSZ'OI (8f9'*Â£9'Â£) LSS'**Z'S 606'60L'l sainlipu@dxa mol 902,209 914,707 12,498 10,3 ,892 10,984,761 619,869 0.083 0.086 10,694,161 10,984,761 103% MONTH TO DATE YEAR TO DATE BUDGET vs. YTD ing unrestricted (usable) fund balance 11,522,877 10,450,769 $9,532,738 $10,450,769 82,602 182,523 99,921 197 882,149 321,952 0.004 0.007 797,274 882,149 1 11% Source of Supply 905,859 493,427 412,432 4,657,040 4,863,285 (206,245) 0.037 0.038 5,171,549 4,863,285 9 % stribution and Maintenance 149,461 213.545 (64,084) 1,461,936 1,647,749 (185,813) 0.012 0.013 1,760,528 1,647,749 9 mer Billing and Accounts 81,415 92,522 (11,107) 656,907 1 693 0.005 0.005 682,207 656,214 9 inistration and General 140,871 149,881 (9,010) 1,275,58 (151.031) 0.010 0.011 1,688,937 1,426,614 Total O&M Expenses 1,277,606 949,375 328,231 8,051,46 8,593,862 (542,396) 0.064 0.067 9,303,221 8,593,862 (56'08*'E) (EGal'Â§) (LLL'Â£91'*) (Z56'084'0 SZ8'ZL9 (6ZE'ZEk'Â£) (LZE'Lti'f) (860'SEL) (Ielideo atoloq sainlipuadxo In'Â§05 V/N WL'90Â§ In'909 0 800'00 I 800'00 I 0 SalneS 10410 01 pale<Olle/POA!000.1 qseo (112'gL6'Z) (ZGZ81'9) (9[0'8*9'E) (I IZ'5LG'Z) SZ8'ZL9 (IZE'ZZE'Â£) (61Â£'LfO'*) (860'5ZL) tpUOUI 101 uoursod itseo ui 02uet!0 855' dl.17'LS 902'05Â£'*$ 899'5Lt'L$ 85Â§'5Lf'LS ooueleq pung (aiqusn) pnoulsolun Buipua Total Revenues 984,811 1,097,230 112,419 10,925,089 11,866,910 941,821 0.087 0.093 11,491,435 11,866,910 103% VAR VAR Per kWh Per kWh Rev Budget 2007 2008 0.000 GHT AND POWER FUND PARISON Operation and Maintenance Expense RAO SanUOAN Jo Kouo!09@P~SS@OXED Imolqns 2007 Revenues Expenditures , TOWN OF ESTES PARK LIGHT AND POWER TRENDS Type Summary Date December-08 12 - month moving average Total % Total % of Avg Avg Avg # of accts KWH Growth Revenues Total Rev % Cum Rev/KWH KWH/Cust Rev/Cust r Residential 7,610 4,140,271 -0.5% $402,561 44% 44% $0.0977 544 $52.92 Gen Serv Small 1.655 2.123,162 0.4% $201.642 22% 66% $0.0950 1.283 $121.86 Gen Serv Large 99 2,847,172 -1.1% $184,256 20% 86% $0.0648 28,712 $1,858.13 r Residential Demand 361 693,649 -0.4% $66,217 7% 93% $0.0995 1,924 $183.67 r Res Energy / Time of Day 255 437.155 0.2% $29,499 3% 97% $0.0697 1.720 $116.02 Municipal 61 214,874 -2.2% $17,865 2% 99% $0.0832 3,516 $292.34 RMNP - Small Admin 21 74.074 0.5% $3.445 0% 99% $0.0469 3.527 $164.07 RMNP - Large Admin 6 65,018 -0.1% $2.978 0% 99% $0.0463 10,836 $496.37 r Res Basic Energy 22 33.426 1.6% $3,027 0% 100% $0.0921 1,519 $ 137.46 Wind Power 131 0 0.0% $1,212 0% 99% N/A N/A N/A GSS - Comml - Energy TOD 13 20.460 0.6% $ 1,477 0% 100% $0.0733 1.574 $113.63 GSL-Comml- Time ofDay I 11,317 -0.7% $879 0% 100% $0.0810 0 $0.00 Outdoor Area Lighting 18 0 0.0% $266 0% 100% N/A N/A N/A r Res Time of Day 0 0 #DIV/0! $0 0% 100% #DIV/0! #DIV/0! #DIV/0! RMNP - Administrative 2 454 0.0% $29 0% 100% N/A N/A N/A 10,255 avg $915,353 100% annual revenues at this pace: $10,984,240 budget: $10,686,947 projected over/under: | $297.293 | 1'' 1 -AA-6-0-LA...6.6 Go - & * ir#P ~lk. â€ž442*4.-Â¥Â»,dol,Â»reâ„¢eâ€¢Â·,â„¢,la_6,..1 ...,: Â· 7 -â€ž 4... 4:Â©. 9 - 19A L&P Revenue Progress 11,000,000 10,200,000 - m Budgeted eoed - 000'008'6 d> %06 4 10,800,000 - 10,600,000 10,400,000- 10,000,000 - - 000'009'6 - 000'OOP'6 - 000'001'6 - 000'000'6 I . 6â‚¬:1Â¥~~VLBill---8-I--r- 2&29 4 Â¤ Budget len}ov i 000'000'0:$ 8001 zooz 900Z L&P Budget vs (Projected) Actuals $11,000,000 $10,800,000 $10,600,000 $10,400,000 $10,200,000 000'008'6$ 000'009'6$ 000'00*'6$ 000'00Z'6$ 4U 3%'149 0: 000'000'69 4 - 25 Z 23 2 flo Co f\h 3 1\ -2006 ZOOZ - 8001 - 090 uer Actual L&P revenues over/beyond Budget 4.00% 3.00% 2.00% 1.00% %000 %00- P %001- %00-8- 2 2 2 2 Â£Â£Â£gÂ£g WW"'Di DOODOot- %%6 0 1 1 2 29 2 AE &2031 r- q â€¢r, In #oorÂ·-Q.1 0 + 3251%4 3% *% 2 m 01 01 m 4 .1 OB~rlt-Â·-M=0 Â§ Â§25 U#rÂ·.1,0 Q tr, 04. e. Ec, 9 EE@% - f 00 m- m = O.1 4 - - en -ren plo - rr, rc O '6 09 =f -1. %2*42 %19 H . - EMEE=000 Rd 2 2 cl'AM 4-00/QN Egg E & 2 Â£ 2 CÂ·Â·1 .1 r-1 er, r~ m rn 04-LC\-0 %% R-*E n83ER 2 2 A ~~~~51 Ir,NM -1-rÂ·-re* r'Aggm 5*45Â°8 8 /'Wr, o~M .4 00 9 1 th 0 6-1 00 4 .1 <) A 'P - . CRIGEÂ° M $ - 0 r-~r-M 4 g % 2 + w 0 610'0 0 S! 0 LU S - 00 I. 04 g 0.3 2 M.m CD Ma.mu<Oi- 0 1 5 0 4 2 0 -- C) 0 DO 9 M - - 1- W U VAR VAR Per Gal Per Gal Rev Budget D YTD % 2007 2008 2008 8 of BMN Water sales 179.531 177,329 (2. 0 , 2,586,838 2,804,984 218,146 0.006 0.007 645.554 2,80 106% %88 LWO 500 0 (66L'0E9] Â§6'608'E 6fi'6LI'E EIS'GE osuadx3 00112Umuiep~ pUE UOUEJO(10 F %89 fLI'#90 189 [ES 100-0 [00'0 (+9LLÂ¢) tz Vt,59 0 1 490Â£ 1 JOIA.IDS 1qaa %82 6E8'St9' I 09I'I 60'9 400-0 [00'0 (lit-59Â£'1) 6$8'8Â£94 814'â‚¬1Â£ (Â§09 168) t'L f'! 96 699'65 %LO I LL9'50I IEE'66 000 0 000 0 99'9 Ll.9'90[ 8Â£Â£'En LE 1110 Sialsura, 8uill?Jodo %05 8Â£9'8*6't 81L'868'6 E10'0 Â£000 C [1'LOO'Z) 8Â£9'8*6't LEâ‚¬'If 6'E (t'98'Â£683 81'ZE'i LE6'0Â£E saninpugdxg 19101 MONTH-TO-DATE MONTH TO DATE YEAR TO DATE YEAR TO DATE (950119 1) (LlE-Â£00 1) (,tt'tgrE) (950*Â£19'1 ) 88Â£'Â£49 (:[E'6LS) (9LE'0E6) (196'Of j (laide) 310)011 sanmpugdxa Lt['E#9 V/N (LKE'ED'9) Ltâ‚¬'2#9 0 49L (49Â£) 90]mOS 1410 01 pal,JOTIER@Al@003 4%83 (60Â£'t'LO) (LZE Â£00'[) (Z.60'629'0 (60L'tL6) BSE'L+9 96Â£0'0881 (0*0'01 (196'Of) Quoul Joi uouisod lisuo U] 30Uotio KLE'LLS'ES 66Z'ZOS'I $ kLE'LLS'ES fLE'LLE'ES 00:Eleq pury (,Iqusn) poloulso.Ilm Nulpull Beginning unrestricted (usable) fund balance 3,798,414 3,852,083 $2,505.616 $3.852. Plant Development Tap Fees 22,577 31.806 177,709 88.794 (88.915) 0.000 0.000 Water rights Tap Fees 65.798 63.418 3.971) 0.00! 0.001 22,070 31,972 ,391) 0.001 0.001 289,976 304,525 1 . .Ill) 0.009 0.008 2,119 ( .119) 109) 0.000 0.000 55,095 ,807) 0.001 0.001 ut on and Maintenance 108,508 1 0.002 0.002 100-0 100-0 1 ES'OE E00-0 [00 0 1 60'OL P.Upg pUB UOI]Ell 000*0 000'0 CASH FLOW COMPARISON Operation and Maintenance Expense e of Supply slunooiv put NUI~Ilg 1 1@AO SOnU@ADJ jO X)Ualou@P~SSOOX3) Imoiqns WATER FUND 2008 vs. 2007 (2007 CAFR) Revenues , - TOWN OF ESTES PARK WATER DEPARTMENT TRENDS Type Summary Date December-08 12 - month moving average Total % Total % of % of Avg Avg Avg # of accts Gal Growth Revenues Tot Revs Cum Rev/Gal Gal/Cust Rev/Cust Urban Residential 2.752 13,()76,175 -0.5% $87,686 38% 38% $0.007 4,750 $31.85 Urban Commercial 795 14,415,260 -0.6% $61,085 26% 64% $0.005 18,118 $76.78 Rural Residential 1318 4,667,183 -0.2% $59,705 26% 89% $0.014 3,540 $45.30 Rural Commercial 92 1,754,663 -0.2% $ 11,685 5% 94% $().007 19,175 $127.67 Bulk Water 1,587,001 -6.5% $ 13.069 6% 100% avg: $233,230 100% annual revenues at this pace: $2,798,756 budget: $2,645,554 projected over/under: 1 $15.3.202 1 . 1 . - 99 021 0 /0 Ve 00 6' . 1 1 . 24=-1~-- 1 -1=1 --4 1 6,44 /4 0. .1 A"//6-6-6-6- 00.4 63, eL Water Revenue Progress $2,600,000 - I m Budgeted Revenues $2,400,000 - ; I Re~~enues at Current 00 0 0 0 0 0 0 0 0 $3,000,000 $2,900,000 $2,800,000 - $2,700,000 - $2,500,000 - - 000'00Â£'ES - 000'001'2$ - 000'00 L '3$ 000'000'1$ ... - Jt/E* : 94 -U Â¥ 435 ~12~+ ..ar' -:- it....4=4%4,0- Â· : 5. Â·.'4 Â·la I Budget I Actual 8001 ZOOE 9001 Water Budget vs (Projected) Actual $3,000,000 $2,900,000 $2,800,000 $2,700,000 $2,600,000 000'009'ZE 000'00*'1$ 000'00Â£'1$ 000'001'1$ 000'OOL'Z$ 000'000'1$ 1 . 1 . \1 \ CO 0 1 41 -2006 ZOOZ - %009 8001 - Dea AON 10 Actual Water revenues over/beyond Budget 16.00% 14.00% 12.00% 10.00% 8.00% %00'f %00 Z %00 0 %00'Z- %00-*- I. t ' Lam TOWN of ESTES PARK Â® Utilities Department ESTES PARK INTER-OFFICE MEMORANDUM COLORADO DATE: January 22,2009 TO: Utilities Committee FROM: Todd Steichen SUBJECT: Mary's Lake Bridge Utility Crossing Update BACKGROUND The Mary's Lake Bridge Utility Crossing was required do to Larimer County's Bridge replacement proiect #268. The new bridge Larimer County is installing is not a T-type structure bridge and therefore they will not let Utilities attach to it do to structural integrity. They are changing the current roads configuration which includes widening of the road and the new curb will be where the poles currently located. Since all the poles were going to have to be relocated the utilities decided to bury the lines instead of relocating them overhead. Light & Power is also upgrading the conductor size and installing switchgear as part of the distribution system improvements for future load and system tie capability. PROJECT UPDATE The Mary's Lake Bridge Utility Crossing has now been completed. All utilities companies involved have converted their utilities to underground and the old overhead lines have been removed. The prOiect went very well and was completed on time. I would like to recognize Cornerstone Construction Concepts & Kearney excavation for their outstanding iob as the general & subcontractors on this difficult proiect. Not only did they complete this difficult proiect on time but they were a pleasure to work with on a daily basis at the iob site. Larimer County plans on starting their bridge replacement proiect #268 on February 2nd 2009. BUDGET 2008 502-7001-580.35-58 $50,000 502-7001-580.33-30 $68,779 Proiect contract, (Cornerstone Construction Concepts) $114,509.00 Proiect change order (additional flow fill) $ 4,269.50 Final contract cost $118,778.50 Reimbursement amounts Baia Broadband - $29,843.24 Qwest - $30,369.76 Excel - $6783.00 Total -$66,996.00 , 2.-T:' Park Light 6 I ower'~000~;~r~ f Renewable Energy System Rebates , * Energy Office ~ Governork - - f, I 13[ I Ii, 0 ..21 .. 9 0 6 Fi I I. - 8,2 WIF ' - ji-- f .FtÂ· Â· ~Â·'Â·-14-,~Â·:4Â·[~4.ru~Â·~i:'i;t~,;4-'+9:;i:i~:1146 7& 124;:10[Pitp :11 1:1:'1 Ill 1 1 - --- r. . I . Arâ€¢ 10 r.1 f.-53,1, m ' Im lrlt , :EEE Â£215 ;*t#t#*Hlll~ _. #4j ~1 11]1~i:wi. 9 11 '1~14)1;iil,il}ilti,4,=i Ri FEE'#Pr.1'J &01*-4 lill flsi Irtua 0 . t 0 ' 1 A.' 0, 451 - - -- 3 1 1. Â· -4 i 'Â· - n. .41 fu [H..,T.r.br râ‚¬EGâ€¢iâ€¢1'lil ViI? i i i *lk 0 1 t.,;Â»l,~r"i:":44'm""'t-:'-~,1, i'.:. i +- -2 = -L..74 - 2 u -t i 1- - 1 19.1 I . 2 : 1 Our Partnership with the GEO The Governor's Energy Office is providing matching funds for these programs ~ $25,000 in matching grant money from the .Town of Estes Park $25,000 from the GEO for EACH rebate program (solar & wind) CONTINGENT UPON AVAILABLE FUNDS f#@Mrogramis administered by CoSEIA (Colorado Solar Energy Industries Association) req m a Colorado Solar Energy Industies Association 9%~*~ Each program has different parameters Completion & Final Application Due: June 22, 2009 44.. by 5 p.m. 2 . 1 . First, ask yourself: WILL SOLAR WORK FOR ME? your site must be in full sun between 9 a.m. and 3 p.m. and have optimal orientation. The System must be grid-tied and follow the Town of Estes " Park net-metering" agreement. Solar systems are expensive and the maximum rebate amount will cover only about 10-20% of the cost of materials and installation. Participants will receive rebate funds 4-8 weeks after the completed application is received. Rebate funds are calculated as follows: $3/Watt up to a maximum of $9,000. The solar program is only available to residential customers. ~~es, I want to participate1~4 ~ Many people do! Therefore, we are holding a lottery to select participants and up to three runners-up. Fill out this lottery form ~Â¥aÂ£%-t~ <%Â· and return it to Estes Park Light & Power r><734%*7% t' no later than: PI.- 5 p.m. February 2, 2009 3 If selected as a participant, you have until: 5 p.m. March 2, 2009 t.~â‚¬21\\\ - To reserve your rebate funds - with this form * 40. , 1/2.1.- 91, 3&/ $14\\\ 3Â« If you Miiss this deadline you forfeit your participation and your funds will go to a runner-up! During this time, you should also pick your system (no more than 10 kW capacity) and schedule your installation with a CoSEIA- approved installer to make sure you get the system that is right for you and can install your equipment in time. Payback Anaylsis How long unti I my system starts paying for itsel f? What are my tax benefits? your installer will provide you with this information in a report. Energy Audit An energy audit of your home is required with the solar rebate program. Copies of BOTH of these reports must be submitted with your final application. m .. . Permits All building, code, and electrical permits must be obtained from the proper authority. Installation A CoSEIA-approved installer must install using manufacturer's specifications and optimal orientation. Net-Metering To receive your rebate, you must be enrolled in 44%34* the Town's "net-metering" program. ~5Â« \44\ ..\t:\. The Town of Estes Park's .,\. 4-'.94 r.:~1~ 6\\4 Interconnection and 44----11-<~7%34/~~ Parallel Connection of a /11646 94 Customer Generation /94. /- System - "net-metering" \4 agreement. Final Application must include: Permit Net- Metering APP Agreement Installer Part 2 of Paybc Tnvnirp Official ~ Analy Application j -A Energy At- 1 Ihe GEO S, r.......- 0 10- =z-= Audit - 1-=I R/Ild-/ Phot, ;2â€ž Equipment P..2-. 1==.1 Serial Numbers -.- ' *:*-.2. 4 ~& ar===-- - ... and is due no later than 5 p.m. June 22, 2009! 1 1 5 -4.' Small Wind Turbine Rebates , r ~ |~ A 4 +t < $2/WATT < ' UP TO $5,000... F - FrÂ°#12~d~~~~/7 1 1 1 mvener 3-1 Â© i~,1 A f ...for new I : grid-tied - systems under net- - metering To House-00- WOW, IT'S WINDy IN ESTES PARK! THERE'S GOTTA BE A WAy TO HARNESS IT FOR ENERGy GENERATION! __] THE WIND IS TURBULENT UP v,.U~ <Ex HERE! BE SURE TO PICK A SMALL WIND TURBINE THAT'S MADE TO WITHSTAND OUR VIOLENT WINDS! CAN yOU GIVE ME *Â»--LEN< ANY ADVICE ON THE < -C~ LIT TyPE OF SySTEM I__~ i SHOULD GET? 6 " declbels #mp/ rim JetAirplane I BE I 140 --'--... 0611-01.y 130 --2./--Me Ill 0 r=:ma ... . Indust,lal <t Pneumattc Dril 11 1 Nolu '1~~ 110 L-L_J Inside Cal ~- 80 12. {t â€¢ Stereo Music 70 .6] om. There are many types of small - ./-- Small Wind wind turbines... Bedroom . .1 40 41_ Tumine' .. some spin on a horizontal axis, ./F X 777*44 and some on a vertical axis. Falling Leaves id 10 1 WIND GENEINE=*1 IS 4- r------ ....... * Sound pressure level at a distance 01 1.00 feet. TECHNOLO gli~Hlig.251AAndsome claim to be completely silent! - -1 yOU MUST DO yOUR OWN ACCORDING TO THE AMERICAN RESEARCH TO DETERMINE THE WIND ENERGy ASSOCIATION, SMALL WIND TURBINES MAKE SySTEM THAT WILL MEET yOUR LESS NOISE THAN WHAT yOU NEEDS HEAR INSIDE yOUR CAR. BE SURE TO FOLLOW THE ESTES VALLEy DEVELOPMENT CODjE: which specifies structures cannot be higher than 30 feet in inside the red most areas boundary ~ in other areas the limit is 40 feet. , 2, outside the red E--- b dary D. . D D .: D . ./ I .. .... 1, R Â«9 yOU'LL NEED TO APPLY FOR A VA ANCE FOÂ® _-fh_P-9-1 SOME HORIZONAL AXIS WIND TURBINES ,(rrt The variance fee of IS WAIVED for wind turbine installation proposals. 7 ~S, I WANT A SMALL WIND TURBINE REBATE! ~~1:~ .'.A-/ 1} When you've picked your system and 1 'Tk ~ ~'IIi -â€¢IA21" scheduled an installation, reserve your rebate funds with Part 1 of the application: *<44,~_ After you've signed up for net metering ... - / .and installed your system, g ...IZ-*.u./7--2- ~ file for your rebate with this - ---- -- - ag.-=--- -- form: 1 -117 Jair I. m . 9 + I'll# =Â·.-I./.1--;hÂ·=Â·WAn- - .......1.1.S....1.IT....1........1. il'* --~- - - *f ----m P - 11 q M T !1, El W E --1,1 H 14 1,1 H lit' _r. 8. '1, ~. -I........11.Fl ;, 2~P.Â·2....~u -1 1 =el l_-11 : ++/: 41/1 3.9 8 , d 'fi, 4 To: Utilities Committee From: Jeff Boles Date: 2/4/2009 Re: Mary's Lake Water Treatment Plant Expansion - Project Update The temporary treatment unit (Pall Corporation) set up has had some installation testing issues (routing, holding and sampling of waste prior to discharge) to work through and should be complete by the middle of February. At the end of January a communications SCADA programming/wiring meeting was held with representatives from all companies associated with the project. Details for data configurations, control and transmissions were worked out. Plant commissioning discussions have started to compress the schedule with May 12th as the target date to produce water. Electrical conduit and wiring continues throughout the plant. Grating above the pump area is scheduled for completion by the middle of the month.