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Home My WebLink AboutPACKET Utilities Committee 2005-08-18grac.K ie AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8 a.m. Thursday, August 18, 2005 Preparation date: 8/12/05 *Revision date: ACTION ITEMS Light & Power Department 1. Christmas Display Installation & Maintenance Project â€¢ Request to award bid Water Department No action items REPORTS Light and Power 1. Light & Power Department Financial Data 2. Miscellaneous Water 1. Water Department Financial Data 2. Miscellaneous Note: The Utilities Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum DATE: August 3,2005 TO: Bill Linnane Public Works Director FROM: Mike Mangelse~~~~~ Public Works Manager SUBJECT: Christmas Display Installation and Maintenance - 2005 Background: The following (2) year bids were received on July 29,2005: 2005 2006 Estes Valley Home and Garden $49,400 $51,400 T.A. Enterprises $54,430 $56,300 Full payment is based on full performance as outlined in the specifications, which includes (7) displays. Note: Only the year 2005 is being requested. Cost/Budget: Cost: 2005 cost $49,400 (out-of-house services) 15,000 (estimated supplies, string lights) $64,400 Budget: 2005 budget (page 267) $56,000 (out-of-house services) 15,000 (estimated supplies, string lights $71,500 and C-9 bulbs, etc.) Action: Staff requests approval and contract award to Estes Valley Home and Garden Inc. at a cost of $49,400; plus spend a maximum of $15,000 for materials, for a full amount of $64,400. MRM/lb 1-1 PREPARED 11/17/04, 08:00:57 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2005 2003 2004 2004 EOY 2005 2006 Actuals Budget Estimate Adopted Budget Approved Budg ACCOUNT NUMBER ACCOUNT DESCRIPTION ---------- ------ --------- -------------- 6ADM MISCELLANEOUS METER TESTING 500 METER POWER QUALITY TESTER CALIBRATION 4,500 -----Ii-------- 5,000 502-6501-560.26-15 EXHIBIT/DISPLAY 58,582 84,500 84,500 103,500 97,51 LEVEL TEXT TEXT AMT 4EST 2004/2005 CHRISTMAS DECORATIONS CONTRACT 54,500 SUPPLIES 15,000 CONTINGENCIES 15,000 -------------- 84,500 LEVEL TEXT TEXT AMT 5ADM INSTALLATION CONTRACT 56,500 SUPPLIES & MAINTENANCE 15,000 REPLACE BUELL PORTER DISPLAYS 4 @ $8000 32,000- -------------- 103,500 LEVEL TEXT TEXT AMT 6ADM INSTALLATION CONTRACT 58,500 SUPPLIES & MAINTENANCE 15,000 REPLACE BUELL PORTER DISPLAYS 3 @ $8000 24,000 -------------- 97,500 502-6501-560.26-17 CATERING/SPEC CIRCUMSTANC 2,193 3,000 3,000 3,000 3,00 502-6501-560.26-23 FURNITURE/FIXTURES 0 3,000 8,500 5,000 1,00 LEVEL TEXT - TEXT AMT 4EST PUBLIC WORKS OFFICE MANAGER FURNITURE 8,500 -------------- 8,500 LEVEL TEXT TEXT AMT 5ADM REPLACE BACK OFFICE FURNITURE 4,000 BASE 1,000 -------------- 5,000 LEVEL TEXT TEXT AMT 6ADM BASE 1,000 --li-----I -- - - -- 1,000 267 9<.porT . ek,/,4,6, Th.pli, 14 Fe RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 21, 2005 Minutes of a Regular meeting of the UTILITIES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 21St day of July, 2005. Committee: Chairman Jeffrey-Clark, Trustees Newsom and Pinkham Attending: Chairman Jeffrey-Clark and Trustee Newsom Also Attending: Town Administrator Repola, Public Works Director Linnane, Finance Director McFarland, Deputy Clerk Williamson Absent Trustee Pinkham Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m. LIGHT & POWER DEPARTMENT. Utility Easement, Lots 21 and 22, Block 7, Country Club Manor Subdivision - Owner Request Town to Vacate Easement. Director Linnane reported that owner Carl Ropp has requested vacation of a portion (22' long by 8' wide) of a utility easement to build in this area. All utility companies have signed off on the Town's Utility Easement Vacation approval form. A Quit Claim Deed will be filed to vacate this easement. The Committee recommends approval of the utility vacation as described above. REPORTS. %41-4 2. Water Financial Data - Dir. McFarland reviewed the report. 1. Light and Power Dept. Financial Data - Dir. McFarland reviewed the report. 3. Buell Porter Christmas Scenes - Dir. Linnane sent out bids to local contractors G.ly, Committee at the August meeting. Discussion followed regarding the location of for the set up of the Christmas decorations. Bids will be presented to the the Santa scene and it was agreed to revisit the Knoll-Willow location. 4. Trustee Jeffrey-Clark suggested a task force be formed to develop a Christmas festival/celebration. REQUEST TO ENTER EXECUTIVE SESSION. ICG Communications, Inc. Contract. For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(c). 8:36 RETURN TO OPEN SESSION & ADJOURN. Chairman Jeffrey-Clark reconvened the meeting in open session and there being no further business, Chairman adjourned the meeting at 9:00 a.m. Jackie Williamson, Deputy Town Clerk 023222 12 32 2 ~ 12 *43% RE ~ t: % 0 0 8. <9Â§ % >. 3 (ANC\NO 20 N rtÂ· 00 1- 61 .. f= 0 .Am 3 &*E E e g .m B .0 - 00 K .90< # 0 2 2 1 6 ~9 5 8. m m dl JULY VARIANCE Per k h Per kWh Budget YTD YTD % eginning unrestricted (usable) fund balance $1,848,128 $2,518,739 $670,612 $2,127,146 $2,127,146 100% 667,120 757,132 90,012 0.0722 0.0787 9,331,199 5,623,879 60% 33,288 64,388 31,100 688,462 250,039 36% Total Revenues 700,408 821,520 121,112 10,019,661 5,873,918 59% 376,817 (371,392) 0.0006 0.0392 4,610,000 2,650,150 57% 2005 2005 ofBudget ti n and Maintenance 110,157 (1,715) 0.0117 0.0114 1,608,745 812,604 ling and Accounts 40,196 6,093 0.0050 0.0042 350,399 ministration and General 78,763 (16,891) 0.0067 0.0082 651,837 939'89Â£ LIt'EZO' I OId'83 98Z'0Â£ ZIf'8Zf'g 860'68*'OI 9EL0'0 FLEO'O (586'Â£9Â£) 50Â£'SOL OZE'**Â£ solmipuadxa Iejoi 905' 9/4 (LÂ£,'69,) (ELS'Ztz) SIZ'EII 880'95Â£ (Iul,deo @Jopq solmipuodx@ (56Â§'SI) V/N (888'LEI) (LOL'Ot) I8I'L8 6001nos Jamo 01 po,BOOI[UN@A!002 468 0 86*'65 566'EOE 892'DES Â£68'8Â£6 (&55'8) 816'IL ,no SIOJSIrell juum@do IOI'49t, (LEÂ¢69f) (WL'OLE) 805'ZL 69Z'Eff 41UOUI JOJ uoilisod qsgo u! *Suuq) Ltâ‚¬' (65'ES 60L'L99'1$ I 58'66Z$ LPZ'I69'Z$ L6Â£'I62'ES eouquq pung (@Iqusn) poioulsomn SuipuE[ 010'99$4 Â£6L'EZZ'S 0Â£90'0 0*20.0 (Â£46'Â£8Â£) I60'909 8*I'ZZZ osuodxEI Oouuumulow pUB uonul@dO Im 0000.0 0000.0 (8E) Sdi 1000 I-HdrI IOAO SanUOAOIJO Aouoyogop/6600XED Imolqns LIGHT AND POWER FUND H-TO-DATE ~ MONTH TO DATE YEAR TO DATE CASH FLOW COMPARISON eginning net assets (assets - liabilities) $10,902,938 $10,500,396 ($402,542) $10,237,501 $10,237,501 Operation and Maintenance Expense Revenues TOWN OF ESTES PARK LIGHT AND POWER TRENDS Type Summary Date July-05 12 - month moving average Total % Total % of Avg Avg Avg # of accts KWH Growth Revenues Total Rev Rev/KWH KWH/Cust Rev/Cust Residential 7,242 3,743,668 0.4% $316,145 41% $0.0846 517 $43.64 Residential Demand 427 808,191 -0.1% $65,709 9% $0.0832 1,896 $154.15 Res Energy / Time of Day 218 385,660 0.3% $21,128 3% $0.0557 1,763 $96.55 Res Basic Energy 9 12,578 4.8% $1,003 0% $0.0800 1,359 $108.09 Gen Serv Small 1,511 2,014,974 1.0% $170,211 22% $0.0846 1,333 $112.61 Gen Serv Large 87 2,766,760 0.2% $165,954 22% $0.0601 31,920 $1,913.61 GSL - Comml - Time of Day 1 9,855 -2.0% $600 0% $0.0569 9,855 $600.29 GSS - Comml- Energy TOD 12 17,081 2.0% $1,021 0% $0.0598 1,463 $87.02 Municipal 60 250,455 1.6% $18,524 2% $0.0739 4,160 $307.74 Outdoor Area Lighting 16 0 $185 0% N/A 0 $11.31 Wind Power 100 0 $2,060 0% N/A 0 $20.61 RMNP - Administrative 2 1,084 -8.8% $42 0% N/A 542 $21.13 RMNP - Small Admin 19 70,254 -0.7% $3,007 0% $0.0428 3,698 $158.29 RMNP - Large Admin 6 61,364 -0.5% $2,276 0% $0.0375 10,227 $379.28 avg $767,865 100% annual revenues at this pace: $9,214,379 budget $9,393,999 projected over/under: | ($179,620)| LPR-2 90-DeD 90-AoN 90-PO 90-des 90-5nv 90-inf F 90-unr ~ 90-KeIN 90-Jdv 90-levy 90-qej 90-uer 10(94Â·(90 CON Lo r- IN Q (0. (D. CD A N w a; :8~Rt: Sess tO LD tr) O 1.0 tO 10 1.0 tO tO 2999999999 0) m k * 5 2 9 B.6 8 2 LLJ<~1 '<WOZO je6pnq Bu!65el lenjov - I b-05 ($627,090) Actual lagging budget E-HdrI $0 ($100,000) ($200,000) (000,00Â£$) (000,004$) (000'009$) < (000'009$) (000'OOZ$) Jan-05 ($661,248) ($525,8 11I 111 I 111I 21 2 He eggi Â£ C 0 1 Ment- Â¢94Â· lr, 1 - 0 2Â§ 00 823 24 0 12 *%(#13<g q 01 M 00 N N =25 Â©00 doÂ© 3Â§Â§ 0000 0000 % 0 00 33. 0 0 22 1 0 CO 9 0 t .2 6 9 maggl i Â·i it -EMT.= - -2 .S U 8 4 2 ' 3 8 2 :1 3 "3 1 21 li f 11 6. U 0 0 U 0 LU b Â§R I 00 u 082 u 9 z Ng 8 04 1. iitg 209 8/*MU E- W O 000Eâ€¢ Other 13,897 6,699 (7,198) 55,339 65% 234,128 254,843 20,715 1,558,252 56% 38,946 43,866 (4,920) 009 0.0012 461,314 255,774 55% and Maintenance 43,663 57,623 (13,960) 576,734 361,073 63% %817 09rgt 0Â£9'46 (OZE'I) Â£Z9'6 ino SIV %8Â£ L66'96I'I 96L'IÂ£I'E 85I0'O 6010 0 828'04 5Â£8'ISI Â£99'Z6I %92-- . 3*I'BI I (ISI'SZE) 59Â¢9L EGO'LI I 889'04 Quoul 101 uo!,!sod riseo m @0ueqo %6II 599'IES'Z$ ILÂ¢BLE'at t,ZO'8Â£!$ 599'I Z8'Z$ ~9'Â£89'3$ @ouquq pung (0[qusn) polouls@Jun Bmpul -TO-DATE MONTH TO DATE YEAR TO DATE Beginning net assets (assets - liabilities) $17,678,690 $18,024,386 $17,800,963 $17,800,963 Beginning unrestricted (usable) fund balance $2,643,054 $2,704,612 $61,559 $2,703,523 $2,703,523 1 Water sales 212,991 248,144 35,153 0.0051 0.0068 1,168,590 Plant Development Tap Fees 1,840 0 (1,840) 94,339 5,400 0 (5,400) 239,984 0.0000 0.0000 133,900 77,347 58% 88t0L Otâ‚¬'46I 4 Z DI EFI'L L9E'IZ Slunojov pUU W 6ttfZ 556'81,5 I~I'Z LS'[E It,L'Â§Â£ ILL'8I0'I Et,t'SI6'I 6â‚¬00'0 Â£Â£00 0 (96*'Z) ZI Z'EDI LIL'6EI @suodxa @oueumme]N 4â‚¬8'Â£6 Z9t''EI8 Â£+9Â» 0 95Z'I9Â£ (ZSI'52Â£) EK'I9 800'Â£0I 59+'It spin)!puodica (EII'EDZ) V/N (116'*I) 540't,I (LL8) saomos 10410 01 powoOIIBROATOO@I qseo JULY VARIANCE Per Gal Per 0000.0 0000 0 0 2004 I-HM COMPARISON ATER FUND IEI'6E I9t80Â£ OXED Immqns TOWN OF ESTES PARK WATER DEPARTMENT TRENDS Type Summary Date July-05 12 - month moving average Total Total Avg Avg Avg # of accts Gal Revenues Rev/Gal Gal/Cust Rev/Cust Urban Residential 2,562 11,009,822 $64,492 $0.011 4,304 $25.19 Urban Commercial 664 13,458,030 $46,900 $0.004 20,290 $70.63 Rural Residential 1,262 4,318,714 $47,196 $0.011 3,422 $37.39 Rural Commercial 93 1,868,622 $10,780 $0.006 19,957 $115.20 Bulk Water 980,368 $8,409 $0.010 avg: $177,777 annual revenues at this pace: $2,133,321 budget: $2,422,919 projected over/under: ($289,598) WR-2