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HomeMy WebLinkAboutPACKET Utilities Committee 2005-04-14Vt CK / 4 AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8 a.m. Thursday, April 14,2005 Preparation date: 4/8/05 *Revision date: ACTION ITEMS Light & Power Department 1. Annual Traffic Signal Paint Project • Request to solicit a price. Water Department: 1. Habitat for Humanity Tap Fee - 654 Halbach Lane • Request waiver of single-family tap fee. 2. Water Rights Lease Request from EVRPD • Annual request to lease 75 Ac. Ft. REPORTS Light and Power 1. Light & Power Department financial data 2. Misc. Water 1. Water Department financial data 2. Misc. Note: The Utilities Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum April 12,2005 TO: Utilities Committee FROM: Bill Linnane 6*/ SUBJECT: Request to Contract the j Annual Traffic Light Paint Project - Moraine/Elkhorn Intersection Background Estes Park Painting and Decorating Inc. was low bidder on our first project (the Hwy. 34/36 intersection) in 2003. The company provides excellent workmanship and the quality is still apparent. Last year we advertised the Riverside/Elkhorn intersection project with no results. Subsequently, we negotiated a fair price with this same company. Again, the results were excellent. This year we negotiated a $10,000 cost for the proposed painting of the Moraine intersection traffic lights. The cost includes traffic control. The timeline ofthe project is to begin the first week in May and to complete the two-day project on a weekday. Cost/Budget Cost: $10,000 Budget: $13,000 Action Staff recommends approval to contract the Moraine/Elkhom painting project with Estes Park Painting and Decorating at a cost of $10,000 BL/lb 1-1 < E}13 UD 00 · i Jrl· i Ill I L r.a NORTHERN COLORADO TRAFFIC CONTROL, INC. 1712 1ST AVENUE • P.O. BOX 1828 GREELEY, CO 80632 GREELEY: 970·356-6881 • METRO: 303-659-1729 · FAX: 970-356-5862 April 5,2005 Town of Estes Park Light and Power Department P.O. Box 1200 Estes Park, CO. 805,17 (970) 577-3583 (970) 586-6909fx QUOTE: Big Horn Drive/Moraine Ave. @ E/W Elkhorn Avenue Signal Pole Painting Daily Price; $555.00 3 0 4,5 -1/6 GS- Includes: One TCS for a 10 hour maximum shift. Signs and cones for two lane closures, MHT submittals to Greg Sievers. Excludes: VMSP's or specialty signs. If you have any questions please call me at the office. Thanks, Mikel CORT/ZA· cr- 7 duo Respectfully. -r (Le. 1-FLL_ /¢66€- L ) 'l- Lf' I - 1- -7-07-4.-c- 3 6 6 5 Luann Leiding, Project Manager 1-2 ......3 1@ropo*al Page# of pages \ flo t 1-te & 1<ak *i,Dtio)5 +~13 0- € crat, 85 32 ,) C., 4 10 01574 1 Ub Rio. ES ¥43 Park 'Ct. %35)7 ell) 481 -5757 Ph•¢e 577-927/ Proposal Submitted To: Job Name E} 1< ktrA+ Job # ti +15 %% 6 4 + et ¥4 'R 1;a 61 rl 8 rai,3 4.- Address ,106 Location 650€-S Qer R , Ct . 905/7 Date Date bf Plans W Stel ~0 rK ,(~n. €05/7 Mar 04 2 00 I Phone # Fax # 1 Architect / We hereby submit specifications and estimates for Alar 4 4, A O 0 5- Fc#I,ot<,3 J G,JA'ql Lijkt Pe,Iles At /00 +€ M.ectio.3 aF Elk'LAr,0 4-/Flaro,-,0.. 1,3 gl +ts pat k ¢-1. 96911 Eheseti rt:b.D # T- w B O R .' Pre pa.. ~9'.,af, ~ S€,0,£~) Fo 4,~ i,,j A+ Po/.9 - A f4 pely 1-At C.-ar.+C 11£0 joyall Me©,7 4 1171-m (70H1,el~ 1~6 t>letal) G X +/r,de pa:,0 + 90 (01, c + 1,<r~ R rar kett, CU L 41;// pa: 91 arr.u»cf 0.42 1.000 ex IS+.1.,3 A A A .f a .1 f Di M C+ED.9-1 4\1*05 - :C A.3 ,~411','c.': 6, 2 61;11 1-6,1„el u f Poll at 99/'.<Prt)84 6 K Pi O ,• <>A* 4- e-IK k r» (Ne.1-k.,id- P.6') fr.,A)+ l.) ker. 9,1,0 li,a < re/vOOOD £-4 64•, Ale,-4/ IS Ejt ~>544 , Fs-les Pa.k fa)4;,3 Ct-'7) Ast,a + i,J~ INC. (EL,la,ad>·te, lor, #t h# 76;/are GR Pe; 1+ FA. 1 3*5. Acl ¥0 'Awl,vt, Unwle lism-O 0 + fi Ba.n a,4 106)04 Kioa" Afp)•»0 61*k For CA+ '5 AsIV,¥1,5 tphf:A.5,6£}it~ Fet 4-NUCTic Caae-+ MI 11&441 ,14.¢1'./1,) ef togr*4 a li,trk +Ofticed k)104+Aer Pef Ali#;Ak:I 00) e €£0 #110~u )9<, JOO 5' / V, CO 4% We propose hereby to furnish material and labor - complete in accordance with the above specifications for the sum of: 7,000 - $5402* -7'An.5 4„ f A A) A -I.- 6--*.Il - Dollars with payments to be made as follows: 11 foll r.,t. m f) ip lic,A) Any alteration or deviation from above specifications involving extra costs will be Respectfully 4.-4 4 4 executed only upon written order, and will become an extra charge over and submitted 4Led, * above the estimate. All agreements contingent upon strikes, accidents, or delays I beyond our control. Note - this proposal *(ay be withdrawn 41us if not accepted within , ..50 days. Acceptance of ipropodal The above prices, specifications and conditions are satisfactory and are Signature hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Date of Acceptance - Signature 1-3 ,23 NC3819 MADE IN USA PREPARED 11/17/04, 08:00:57 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2005 2003 2004 2004 EOY 2005 2006 Actuals Budget Estimate Adopted Budget Approved Budget ACCOUNT NUMBER ACCOUNT DESCRIPTION ---------- ------- ---------- -------------- ----- 5ADM ANNUAL TRAFFIC SIGNAL PAINTING 13,000 NORMAL MAINTENANCE 25,000 -------------- 38,000 LEVEL TEXT TEXT AMT 6ADM ANNUAL TRAFFIC SIGNAL PAINTING 13,000 NORMAL MAINTENANCE 25,000 -------------- 38,000 502-6301-540.25-31 SUBSTATION 569 7,000 15,000 7,000 7,·000 LEVEL TEXT TEXT AMT 4EST PURCHASED (4) 115KV TRANSFORMER BUSHINGS FOR MARYS 15,000 LAKE #2 UPON RECOMMENDATION FROM PRPA E&0 STAFF -------------- 15,000 502-6301-540.25-32 OVERHEAD 26,770 96,000 96,000 26,000 26,000 LEVEL TEXT TEXT AMT 4EST BASE 26,000 TREE TRIMMING ADDED 11/4 70,000 96.000 LEVEL TEXT TEXT AMT 5ADM TREE TRIMMING CONTRACT JUNE THROUGH OCTOBER DEL PB BASE MAINTENANCE 26,000 26,000 LEVEL TEXT TEXT AMT 6ADM TREE TRIMMING CONTRACT JUNE THROUGH OCTOBER DEL PB BASE MAINTENANCE 26,000 -------------- 26,000 502-6301-540.25-33 UNDERGROUND CONDUIT 26,814 23,500 23,500 25,000 25,00( 502-6301-540.25-34 CUSTOMER SERVICE LINES 100 800 1,100 1,000 1,00( 502-6301-540.25-98 OTHER EQUIPMENT/MACHINERY 1,441 3,020 3,020 3,000 3,00( LEVEL TEXT TEXT AMT 1-4 . . Distribtution, Operations and Maintenance Remote Meter Reading (New & Replacements) 115,000 64,000 64,000 EPURA Street Light Upgrade 40,000 20,000 20,000 Customer Accounts Utility Billing Outsourcing (share w/ Water)* - 10,646 10,965 Administration Buildin~Facility maintenance 25,000 10,000 10,000 Christmas Decoration Contract & Supplies 69,500 71,500 73,500 Replace Buell Porter Displays* - 32,000 24,000 Software & Licenses (ITS)*** 9,500 10,000 10,000 Exchange 2003 (ITS)*** 7,500 Windows OS Upgrade (ITS) *** . 10,000 MV90 Upgrade *** 13,500 Network Equipment (ITS)*** 12,198 25,000 25,000 Payment in Lieu ofTax (2.5% Urban Revenue) 119,058 128,371 135,916 Franchise Fee (3% Urban Revenue) 142,870 154,046 163,099 Debt Service Series 1999 Revenue Bonds, 2004 coupon rate 4.60% 302,045 2005 coupon rate 4.70% 303,995 2006 coupon rate 4.80% 305,300 Final maturity 2014, callable 2009, final interest rate 5.45% . Capital Network Server (ITS)*** 17,500 17,500 17,500 AS400 Upgrade (ITS)*** 40,000 40,000 25,000 Network Backup Storage (ITS)*** 10,000 Copier (Financer 15,000 ' Replace IBM Imprint 45 printer 7,500 Mail Gateway (ITS) *** 15,000 Click-to-Gov (Online Bill Payment Software) (ITS) *** 20,235 Prospect Mtn Communication Tower (Share w/ Water)** 150,000 50,000 50,000 Conductor Upgrade Progmm Vehicles Replace Dump Truck #23* 45,000 1-Ton Flatbed* 60,000 Boom Truck* 200,000 Duty Truck* 42,000 25,000 *items to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release call for bids (also following review of cost/benefit analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee 1-5 TOWN of ESTES PARK Inter-Office Memorandum April 13,2005 TO: Utilities Committee FROM: Bill Linnane 04/ SUBJECT: Habitat for Humanity Request for Single-Family Residential Tap Fee Waiver - 654 Halbach Lane Please see the attached letter of request. Background: Habitat for Humanity has requested a single-family residential water tap fee waiver for a yet-to-be completed new home at 654 Halbach Lane. The request is similar to the previous six requests Habitat for Humanity has made in the past 11 years. They will agree to repayment of the tap fee if the property is sold on the open market prior to the passage of 10 years. They also agree to comply with all Town ordinances, codes and other Town requirements. In additional, no commercial use of the property is permitted. Cost/Budget: Cost: Tap fee - $7,600 (single-family residential) Budget: Not budgeted; if necessary, the budget will be supplemented. Action: Staff recommends approval of the request. BL/lb Attachment 2-1 ~ P~ P~ Habitat for Humanity of Estes Va//ey Building houses in partnership with God's people in need 1 1 P.O. Box 2745 • Estes Park, Colorado 80517 • (970) 586-8301 March 23,2005 Bill Linnane, Director Public Works Department Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Bill, Later this month Habitat for Humanity of Estes Valley, Inc. will be applying for a building permit for Habitat's affordable home number ten to be located at 654 Halbach Lane. Habitat is requesting the Department of Public Works to recommend granting a waiver of the cost of a water tap for this home. This waiver together with the financial support by the Town Board of Trustees help us substantially in making our homes affordable. As Habitat has complied in the past, the requirements for this waiver by the Town of Estes Park will be stated in the mottgage for home number ten. Thank you for your assistance. 'j . .1 OU.9446#ilj W.4944.. Wendell Amos, Director Habitat for Humanity of Estes Valley, Inc. 2-2 TAr (~ Printed on Recycled Paper TOWN of ESTES PARK Inter-Office Memorandum April 13, 2005 TO: Utilities CommitteA FROM: Bill Linnane 40».- - - SUBJECT: Estes Valley Recreation and Parks Department (EVRPD) Request to Lease 75 A. F. ofTown-owned Colorado-Big Thompson Water Rights Background Last year EVRPD and the Park R-3 School District requested and received 75 A.F. of Town- leased CBT water rights. The attached letter from Stan Gengler, EVRPD Director, requests the lease of 75 A.F. total for both EVRPD and the School District in 2005 at $50/A.F. The following 2005 projections involve water rights use, not actual water use. • The 2005 water rights available to the Town are projected at over 1,500 A.F. • The 2005 water rights use is projected at approximately 900 A.F. Prior to any water lease taking place, an intergovernmental agreement similar to last year's agreement would be provided by Greg White and signed by the parties. The lease would be contingent upon available water supplies and would again be made part of the agreement. Cost/Budget Cost: $0 Revenue: 75 A.F. at $50 = $3,750 Budget N/A Action Staff recommends approval of the EVRPD/School District request to lease 75 A.F. at $50/A.F., contingent upon adequate water supplies. Greg White would prepare an intergovernmental agreement similar to last year's agreement. BL/lb 3-1 7. \ ID. /i/2>,. EETES VALLEY RECREATION and PARK DISTRICT Post Office Box 1379 • Estes Park, Colorado 80517 690 Big Thompson Avenue • {970} 586-8191 • FAX 586-8193 March 21, 2005 Bill Linnane, Public Works Director Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Bill: Two years ago EVRPD and the School District rented water from the Town of Estes Park. The rental was the result of Northern Colorado Water Conservancy District setting an initial water quota at 30% per each unit ofwater owned. We did not possess sufficient water rights to adequately irrigate our turf at that low allocation. Gratefully, the Town of Estes Park rented us 135 acre feet (125 acre feet for EVRPD and 10 acre feet for Park School District) of water @ $50 per unit to get us through the season. The allocation by the Northern Colorado Water Conservancy District was later changed to 50%. Last year we rented 75 acre feet ofwater. This year Northern Colorado Water Conservancy District has set the water quota at 60%. While this is better than last year, our water resources will be marginal to irrigate our turf areas at Stanley Park, Lake Estes Golf Course, Estes Park Golf Course, and the School areas. Following are some facts about our irrigation turf practices at these sites. I've included the School District because irrigation water from both agencies is taken from the Pinstock and delivered through the same pipe. • Water rights owned by both Districts - 301 units • Water yield - 301 units times 60% = 180.6 acre feet • Carry-over water from 2004 == 60.2 acre feet • 2005 water (water yield + carry-over) = 240.8 acre feet • Amount used in 2004 = 182 acre feet (this was a very wet year) • Average amount used per season (last 10 years) = 228 acre feet 3-2 It's hard to predict how much water will be used this year because of many variables such as temperature, snowfall, and seasonal rains. We do know that our resources are close and additional water is insurance. It is also unknown whether the Northern Colorado Water Conservancy District will raise its allocation in the spring. To get us through the season, we would like to rent water from the Town of Estes Park again this season. We would like to rent 75 acre feet of water. This additional amount of water would get us through the season and provide the community and visitors with quality turf area programs. Thank you for giving us consideration, and if you have any questions, please feel free to call me. Sincerely, *11 »4.L Stanley C. 4engler ~) Executive Director 3-3 1-1 MONTHLY PEAK DEMAND 26,000 - 24,000 -0-2003 22,000 , -{}-2004 -m--2005 : 'A til i 20,000 2 18,000 16,000 14,000 - ' Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec MONTHLY ENERGY PURCHASES 3, 12,000 fi r -&8 3- T -7 3 5% -fT - 4 3 3 / 2 L Q k =lr 10,000 - 35- 31- 7% 3 3- 5- HESS«31 j %-3-933 i.1. 01 *1 iii 'S 5 ~ 5 ~ 02003 8,000 - 39 3% 3% 5 55 55 5/ 53 02004 A B 3 0 5 j f m f i / / ~ 3 0 2005 54 % 5% 5 5 5 i i 2 SS i i> 5% 5% 4% CLE 42 11 2* 3% EE 261%22 4% 5* b i 5 1 f € 6 S i i 4,000 - ~- ~- ~- ~- ~- ~- ~- ~ ~- ~- ~- ~- j{ 54 fit /5 5/ 0 9 4 5 %13,31%1% 0 jj 4 3% 5 0 f g 3 3 3 3 5 2,000 , 9 1 . 1 .1 /t , I Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec R L&P 6 YTD ENERGY PURCHASES 120,000 -3_ =5, 4 1, 100,000 * -3333 80,000 -7- 3- 5- L j- iF 11 ./ -7 f 4 4 3 3 02003 0.87% YTD 2005 VS 6 5 4 4 5 3 02004 60,000 -- ; 11- 11-11- //- 1- 2004 N 2005 If if 40,000 3- 5- 3- 5- 5- 23- 0- 3- 5- 13333536% 20,000 3- 1-- 4-- f--- 51- p-- 5- 4-- 2- 5 & / / / j ,1 it 1/ '/ 11 %5g%5%%.m,g Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD POWER COST vs. BUDGET ($1,000) 0 BUDGET ¤ACTUAL 5,000 4,500 4,000 'ir 3,500 2ii 3,000 v # 2 3 e 2,500 b I 2,000 ¥ 3 & $ E 95 + r 1,500 500 -~m-ftiJ ~ 1 1 1-1-i 1,000 4 & m 'g Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec R L&P 7 121 ELECTRIC SALES BY MONTH ($1,000) 1,000 900 e 711 , 800 25 4 7 -4.: .% u 4% UE B _ - 700 - d fi~ -- ~~ -49 ' - 4 - 02003 I - , }-r; 7 -1 4 1 i 212004 600 - 31- iE- 111--1--1- 1---4- 4- '--;--L L ¤2005 8% 74 4 1 41 ' 1 • 3% 4 1 4 1 ,)}} 500 - lii- Mi- j#- 1- 1- 1- A- 1- 1- L 1- 1- 3" 1# 4% 3 4 4 f'lli 1 400 - 18.-- 40-- 39 i 2- i- LL_' ' 2 4 4 1 4- i- :i- 1- :042391 14543*31 300 4 , 3 , 4 , 4 / 4 , a Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR TO DATE ELECTRIC SALES ($1,000) 10,000 9,331,199 9,000 8,000 - - 7,000 - - 6,000 5,000 I .' > 0 2003 7.65% 2005 YTD 4,000 -%'- /- 24' 4.- VS 2004 - %' 0 X j x CZZZ] 2004 3,000 /4. - I - 4/4- A- . 0 >~ , ji .i rmm-1 2005 -* - J. A 2,000 -- /'*·- ,€- 1- 1- ~- i- /- -Budget 1,000 i x ~ .- ~. A ·f x 1 1 1 1 1 1 1 1 1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec R L&P 8 YEAR TO DATE SALES MONTHLY SALES I X X X X ~t, " '1. ·4, .11 ... p * X \ 4 I Irxxx\Xxr ELECTRIC REVENUES vs BUDGET ($1,000) ~Budget OActual 10,000 9,000 8,000 7,000 4 35=: 6,000 , 4 BEr E U kt :I: k k k.- ..... 5,000 :E=EE m: MEE ~E 4,000 3,000 .-ait--1-1~ ~ -Ti Ed Ri 2,000 1,000 7 * 4 4 j E :* EM m 1 :9 Jan Feb Mar Apr May Jun Jul Aug Sep C)Ct Nov Dec R L&P 9 t UN 'Milai.ittt:HO.. 4/12/2005 Water Sales by Month ($) 300,000 250,000 - 200,000 - - - -- - - ¤2003 150,000 - ¤2004 8 2005 - 11- 50,000 -»: 0 I Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Water Sales Year-To-Date ($1,000) 2,500 $2,097,000 - 2,000 --- II2003 - ~2004 - 1,500 La 2005 -Budget - , 1,000 2.38% 2005 YTD VS 2004 - 500 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec RW5 YTD March-05 Year-end Projected Water Rights Surplus With Actual Up To Date Monthly Use (A.Ft.) £11 (21 (21 (11 £21 actual projected projected projected projected water rights water rights water rights water rights water rights owned available use lease surplus (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (C2-C3-C4=C5) USA 500 500 500 0 0 WG 300 200 0) 125 (2) (3) 10 (4) 65 CBT 1211 @ 60%= 969 (6) (7) 160 122 (5) 687 TOTAL 1669 785 132 /52 Note 1: Ordered 200 of 300 Town owned Windy Gap Units Note 2: January YTD Projected use of WG = Glacier Creek projected use (1167 af) ** multiplied by the Augmentation Plan YTD depletetion factor (0.107) * = 125 af. Note 3: Projected 2005 use is based on conservatively high water use in 2002 plus 5% = Glacier Creek 1106 af Note 4: Glacier View 1 AF WG Units MacGregor Mountain Lodge 1 AF WG Units Continental Water Bank 8 AF WG Units 10 AF Note 5: RedSchool Districts Lease 75 AF CBT Units Greg White / Client 22 AF CBT Units Miscellaneous 25 AF CBT Units 122 AF Note 6: NCWCD: Quota set at 60%, 726.6 af available Note 7: 242.2 af of CBT Carryover available onlv if ordered by April 1. Ordered all 242.2 af on 3/30/05 YTD March-05 Year-end Projected Water Use With Actual Up To Date Monthly Use (A.Ft.) Depleted Estimate Estimate Depletion Estimate USA WG CBT CBT Actual Actual factor Actual Actual Actual Actual Actual Marys Glacier Glacier Glacier (Replacement) (Carryover) (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (A. Ft.) 2004 Oct 0.08 18 Nov 0 92 0.06 6 0 0 0 0 Dec 0 94 0.06 6 2 0 0 0 2005 Jan 34 59 0.06 4 12 22 0 0 Feb 88 0 0.06 0 85 3 0 0 March 94 0 0.06 0 94 0 0 0 April 92 0 0.07 0 92 0 0 0 May 114 71 0.12 9 72 5 35 0 June 74 140 0.17 24 0 18 57 0 July 62 218 0.13 28 0 17 45 0 Aug 47 212 0.11 23 0 25 22 0 Sept 0 167 0.10 17 0 0 0 0 Oct 0 114 0.08 9 0 0 0 TOTAL 605 1167 ** 125 357 107 160 0 March, YTD Projected Year-end Depletion Factor: 125/1167 = 10.7% *