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Home My WebLink AboutPACKET Utilities Committee 2004-12-09\It CJ< 1 4 AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE December 9,2004,8:00 a.m. Preparation date: 12/3/04 *Revision date: ACTION ITEMS Light & Power Department No action items Water Department: 1. Salud water tap for proposed subdivision lot adjacent to Good Sam on Dry Gulch â€¢ Request that the Town waive fees for a commercial non-accommodation building REPORTS Light and Power . -- 1. Light & Power Department financial data 2. Misc. Water 1. Water Department financial data 2. Misc. Note: The Utilities Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum December 7,2004 TO: Utilities Committeg FROM: Bill Linnane ~~ .. SUBJECT: Water Tap Fee Waiver Request from Salud Background: Please refer to the attached "letter of request' and "location mapt Salud has requested a waiver of the non-accommodation commercial class water tap for the proposed future site of their office adjacent to the Good Samaritan Subdivision along Dry Gulch Road. The attached letter refers to Town support being an important component of a grant application for the proposed Salud Building. The tap market value is estimated at $16,000. The Town has waived tap fees for non-profit groups in the past (refer to the attached Public Works Committee minutes and memo. Like previous tap waiver agreements, we would request Salud to agree to reimbursement if the building is sold to another party in the next 10 years. Cost/Budget Total Cost and/or Unrealized Revenue $16,000 Action: Staff supports the request. BL/mjs Attachments 1-1 Request for a Waiver of the Building Pennit and Water Tap Fees for Constructing a New Facility for the Estes Park Salud Family Health Center December 6,2004 The Estes Park Salud Foundation wishes to build a new clinic facility for the Salud Family Health Center. The current clinic building is no longer adequate for the number ofpatient visits, which now exceed 6,300 per year. In addition, the current facility cannot provide dental care or mental health group therapy sessions. A developer has offered a parcel of land at no cost to the Foundation for this purpose. The property is located on the corner of Dry GuIch Road and Red Tail Hawk drive and is part of a larger parcel that will be developed into moderate income housing. The property is across Red Tail Hawk drive from the Talon Point housing project. This property will make it possible for the Foundation to build a new facility to house an expanded Salud Health Center. We believe it is far more cost-effective to construct a new facility on this donated land than to add a second story to the current building. We can provide enough space to meet the needs of the Health Center for the foreseeable future in a new building without the compromises inherent in renovating older space. In addition, there is enough land available to expand in the future, should that become necessary. The parcel is now surrounded on three sides by the Town. The developer has filed a request to the Town to annex the property and that request is pending. We understand that the appropriate reviews may be concluded within the first few months of 2005 and the title can be transferred to the Foundation at that time, if all the reviews are approved. We believe construction could begin by August of 2005 and be complete by August of 2006. The clinic building would be adjacent to a community resources building with shared office space for non-profit agencies. The same developer has offered land at no cost on an adjoining parcel for that building as well. These two buildings would form a community services campus for the Town. Thorp Associates is now designing a tentative footprint for the buildings to facilitate dividing the property in an appropriate manner. The Foundation has applied for a Community Development Block Grant to help finance the building. The application was reviewed on a preliminary basis with the Larimer County Department of Human Services (who would apply for the grant on our behalj) and the regional representative of the Colorado Department of Local Affairs. Both believe the application is competitive, but both have asked whether the Town would participate in the costs of construction to some extent. They do not have any particular amount in mind, but they would like to see a contribution as an indication that the Town supports the project. For that reason, we request that the Town consider waiving the building permit and water tap fees. 1-2 As now envisioned, the new facility would contain the following rooms: Â° Nine medical examination rooms, each with a hand-washing sink Â° A three-room dental suite, each room to contain a small sink for mouth rinses Â° A room for the dental air compressor and storage of dental equipment Â° Three rest rooms with tank toilets and a sink in each and a urinal in one of them Â° A small kitchenette for the staff with a sink for washing dishes, a refrigerator, and a microwave oven Â° A small laboratory space for routine clinical tests, including a refrigerator for vaccine storage Â° Rooms for the storage of medical records, dispensing of medicines, and patient financial interviews Â° A conference room for meetings, staff training, and mental health group therapy sessions Â° Several storage closets Â° An unfinished basement for storage and future expansion Although the Foundation wishes to include these rooms in a 5,500 square foot structure, not including the basement, Thorp Associates is preparing draft floor plans and will determine if this estimate of space is adequate. The Estes Park Water Department has estimated that the water tap fees will be approximately $16,000 based on the listedfixtures, based on a commercial non- accommodation facility. I would be pleased to answer any questions you may have. Sincerely, Mark Richards, President Estes Park Salud Foundation 1-3 0 ~:-IÂ¢34 Â· e = 0 1= D 9-7~4/ ~ tf 'J 3 U. A- v. 4 3 MAE d- 1. O 0,7 11 1 0 i //51 c :lit :taili 3 Â§ + , - 1 Imli i Â§ 4114 i U - -~640,1,--*.F H 11': it I 1-----. 0 1 1 b 1 1 4 11 1. i 1 1 .2 0 1 1 L- 1 - - \ --\ \ \/1/ , \ / 7 - // I---A LU / 0 \ / /,1/1,6/ /4.1.Ld ' j ft.. Fl 1 1 1 1 \\ 1 1 / / / 1 0 . '0& i \ / 1 .4 13 , \\ / I 4-0 ~. / I â€¢'t i 1 1 / / 72, I N --- ---- I 0- 25 0 4 1 -'--,/ + 1 1 40 <C (1 1 il/1 4 // # 1 7 1 - " '3 / -- 4 - /1 11 1 , ==57. // 1 I -i. --- a. - lill 4 --I-- i 3 Â· 14 -81 U 4/,7/ 4 --2 1- 955 b- 7 \ 9,5 - Â·11-KI l....10,1 1-4 TALONS POINTE 722.1 46 716 4 72!~ -- + ~-*1 1133dOhld S31AN LOT 4 726OSF 726OSF ' RECORD OF PROCEEDINGS j Town of Estes Park, Larimer County, Colorado, January 16, 2003 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 16th day of January, 2003. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Water Supt. Goehring, Construction Mgr. Sievers, Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 8:00 a.m. HABITAT FOR HUMANITY - REQUEST TAP FEE WAIVER FOR LOT 2. HABITAT - -SUBDIVISION. Wendell Amos, representing Habitat for Humanity, was present. The Committee reviewed a request from Habitat for Humanity to waive the tap fee of $4,110 for a house under construction located at 663 Halbach Ln. The General Fund has transferred funds ) to the Water Fund to fund tap fees for similar Habitat projects (this is the third request for this subdivision) and Habitat has agreed to reimburse the tap fee if the house is sold on the open market in the next ten years; this has been the case for all previous tap fees that have been waived. This item was not budgeted in the General Fund in 2003/04, and Town Administrator Widmer commented that the Water Fund should remain 'whole", and he recommended the Contingency Fund transfer the payment to the Water Fund. The Contingency Fund would receive any repayment from Habitat. The Committee recommends the Contingency Fund transfer the tap fee amount of $4,110 to the Water Fund for the tap fee for Lot 2, Habitat Subdivision. BOULDER COLONY SUBDIVISION - REQUEST TAP FEE TRANSFER. William Swanson, owner of Lots 18A and 18B, Boulder County Subdivision recently demolished a dwelling unit on Lot 18A, however, he has continued to pay all water fees to maintain the tap. Mr. Swanson desires to sell Lot 18A (lot split) and is requesting the Lot 18A tap be transferred to 18B. Staff concurs with this legitimate request, thus the Committee recommends approval of the tap fee transfer as described above. WATER RIGHTS FEE STUDY - PRESENTATION AND APPROVAL REQUEST FOR RECOMMENDATION, INCLUDING POLICY MANUAL AMENDMENT. The Committee reviewed a Draft Report prepared and presented by John Gallagher/ Black and Veatch (Town's water consultant). Cost analysis is based upon: 1. The current market value of $12,500/CBT unit 2. The average monthly water usage of 5,000 gallons 3. A 50% CBT unit allotment. The water rights portion of the tap fee from $2,000 to $5,400 for a single-family residence is being recommended, and this will result in increasing the current water 1-5 TOWN of ESTES PARK Inter-Office Memorandum January 9,2003 TO: Public Works Committee FROM: Bill Linnane (bL SUBJECT: Tap fee waiver request for Lot 2, Habitat Subdivision Background: Lee Kundtz, president of Habitat for Humanity of*stes Valley, has submitted the attached letter of request to waive the water tap fee for donstruction of the next Habitat house in the Habitat Subdivision. The General Fund has transferred funds to the Water Fund to cover tap fees for similar Habitat projects in the past The most recent transfer was for Lots 3 and 4 of the same Habitat Subdivision. Habitat agrees to reimburse the current $4,110 tap fee if the home is sold on the open market in the next 10 years. Since no item was budgeted in the General Fund in the 2003/2004 budget the Water Fund could waive the fee. This would result in lost revenue, not a cost Cost/Budget Not in the General Fund budget Action Staff recommends approval to waive the tap fee. The result would be a non-recognized revenue to the Water Fund. BL/lb 1-6 Electric Financials.xls 12/7/2004 LIGHT AND POWER FUND 2003 VS. 2004 MONTH-TO-DATE CASH FLOW COMPARISON NOVEMBER NOVEMBER 2003 2004 Difference Revenues Utility Sales $ 609,999 $ 692,523 $ 82,524 Other 104,973 17,187 (87,785) Total Revenues $ 714,972 $ 709,711 $ (5,261) Expenditures Operation and Maintenance Expense Source of Supply $ 392,229 $ 404,381 $ 12,152 Distribution and Maintenance 94,910 107,326 12,416 Customer Billing and Accounts 41,715 38,195 (3,520) Administration and General 105,380 92,301 (13,079) Transfer to Vehicle Fund 2,617 4,240 1,624 Total Operation and Maintenance Expense $ 636,851 $ 646,443 $ 9,592 Debt Service 24,917 25,170 254 Capital 12,884 10,363 (2,521) Transfers to General Fund and Museum 59,573 72,322 12,749 Total Expenditures $ 734,224 $ 754,299 $ 20,074 Total Surplus (Deficiency) $ (19,252) $ (44,588) $ (25,336) Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. R L&P 1 Electric Financials.xls 12/7/2004 LIGHT AND POWER FUND 2003 VS. 2004 YEAR-TO-DATE CASH FLOW COMPARISON YTD YTD Nov Nov 2003 2004 Difference Revenues Utility Sales $ 7,249,977 $ 7,912,973 $ 662,996 Other 487,334 320,249 (167,086) Total Revenues $ 7,737,312 $ 8,233,222 $ 495,910 Expenditures Operation and Maintenance Expense Source of Supply $ 3,666,491 $ 3,816,620 $ 150,129 Distribution and Maintenance 1,241,546 1,320,992 79,446 Customer Billing and Accounts 541,078 565,368 24,290 Administration and General 976,569 954,220 (22,348) Transfer to Vehicle Fund 28,783 46,643 17,859 Total Operation and Maintenance Expense $ 6,454,466 $ 6,703,843 $ 249,376 Debt Service 274,083 276,875 2,791 Capital 587,781 215,382 (372,399) Transfers to General Fund and Museum 655,299 795,541 140,242 Total Expenditures $ 7,971,630 $ 7,991,640 $ 20,011 Total Surplus (Deficiency) $ (234,318) $ 241,581 $ 475,900 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. R L&P 2 Electric Financials.xls 12/7/2004 LIGHT AND POWER FUND 2004 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget November YTD % of Target 2004 2004 Budget % Revenues Utility Sales $ 8,868,949 $ 7,912,973 89% 91% Other 391,835 320,249 82% 92% Total Revenues $ 9,260,784 $ 8,233,222 89% 91% Expenditures Operation and Maintenance Expense Source of Supply $ 4,440,000 $ 3,816,620 86% 90% Distribution and Maintenance 1,580,649 1,320,992 84% 92% Customer Billing and Accounts 713,137 565,368 79% 92% Administration and General 1,206,092 954,220 79% 92% Transfer to Vehicle Fund 50,883 46,643 92% 92% Total Operation and Maintenance Expense $ 7,990,761 $ 6,703,843 84% 92% Debt Service 302,045 276,875 92% 92% Transfers to General Fund and Museum 867,863 795,541 92% 92% Capital 735,254 215,382 29% 92% Total expenditures $ 9,895,923 $ 7,991,640 81% 92% Note 1) Charge for Services and Source of Supply target % based on historical data. R L&P 3 ---- & + I 6 6 . I e . 4 1 I ..1,4 . 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($) 93-IVS 31Â¥0 01 kIVEA. 91* 44' i , 4 .3 e 4 41 i 11*, . 3/* . iÂ· 4 4 4 SALEHIST.XLS 12/6/2004 dea 8,653,694~ 9.014~27Â° 1 YEAR TO DATE ELE TR SALES . 8,868,946} OL-d91 B 0,000000' . I I 4 - +Y 1 -- 000'000' L 4, 9,000,00Q ,-* -____ 8,000,000 - - 7,000, 0 .. 0000'000'Z 12/6/2004 . . I 2004 Year-to-Date I I I I ,~ Electric Revenues vs Budget- r. I . .. ..4 ..3 , 10,000,000 4 8,000,000 -* ..P 6,000,000 Â¤ Revised . <1-mt#lili Budget 4,000,000 e ,Actual k~ 2,000,000 4 .0 nci 1 .. 1 â€¢ 1 1. # 1 0 * co .@ it h *Â· g .'--3 .'p @ -6 g "g 7 11 J<72 7 1<07'020 - 2004 Year-to-Date A I 4 'PRPA Invoices vs. Budget - - . 4 . 9 ,1 * . 5,000,000 42 . v Â·1 19 . i 4,000,009 , I , I . 3,000,000 .. 1 Â¤ Revised ./ . Budget :t . 2,000,000 Â»411 *ll~ m Actual . 1 2 i < 2 g â‚¬ F g 8 3 21 I I R L&P-11 , Water Financials.xls 12/7/2004 WATER FUND 2003 VS. 2004 MONTH-TO-DATE CASH FLOW COMPARISON November November 2003 2004 Difference Revenues Water Sales $ 146,422 $ 162,542 $ 16,120 Plant Development Tap Fees 50,968 20,687 (30,282) Water Rights Tap Fees 51,500 49,140 (2,360) Other 14,762 4,892 (9,870) Total Revenues $ 263,652 $ 237,260 $ (26,391) Expenditures Operation and Maintenance Expense Source of Supply $ 200 $ - $ (200) Purification 22,265 36,728 14,463 Distribution and Maintenance 36,132 38,354 2,222 Customer Billing and Accounts 9,035 18,178 9,143 Administration and General 54,162 29,807 (24,355) Transfer to Vehicle Fund 396 1,167 771 Total Operation and Maintenance Expense $ 122,189 $ 124,233 $ 2,044 Debt Service 25,348 24,492 (857) Capital 9,081 68,305 59,224 Transfer to General Fund 6,199 6,199 Total Expenditures $ 156,618 $ 223,229 $ 66,610 Monthly Surplus (Deficiency) $ 107,033 $ 14,032 $ (93,002) Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. RW1 Â· Water Financials.xls 12/7/2004 WATER FUND 2003 VS. 2004 YEAR-TO-DATE CASH FLOW COMPARISON YTD YTD November November 2003 2004 Difference Revenues Water Sales $ 1,928,444 $ 2,010,294 $ 81,851 Plant Development Tap Fees 251,720 126,330 (125,390) Water Rights Tap Fees 354,305 318,668 (35,638) Other 151,533 68,372 (83,161) Total Revenues $ 2,686,002 $ 2,523,663 $ (162,338) Expenditures Operation and Maintenance Expense Source of Supply $ 100,618 $ 123,189 $ 22,571 Purification 361,823 401,149 39,326 Distribution and Maintenance 424,669 507,660 82,991 Customer Billing and Accounts 181,748 169,626 (12,122) Administration and General 533,507 505,922 (27,585) Transfer to Vehicle Fund 4,354 12,833 8,479 Total Operation and Maintenance Expense $ 1,606,718 $ 1,720,379 $ 113,661 Debt Service 278,828 269,407 (9,422) Capital 1,109,591 285,248 (824,342) Transfer to General Fund 68,188 68,188 Total Expenditures $ 2,995,137 $ 2,343,222 $ (651,915) Annual Surplus (Deficiency) $ (309,136) $ 180,441 $ 489,577 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. RW2 â€¢ Water Financials.xls 12/7/2004 WATER FUND 2004 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget November YTD % of Target 2004 2004 Budget % Revenues Water Sales $ 2,047,000 $ 2,010,294 98% 94% Plant Development Tap Fees 200,000 126,330 63% 94% Water Rights Tap Fees 300,000 318,668 106% 94% Other 100,842 68,372 68% 94% Total Revenues $ 2,647,842 $ 2,523,663 95% 94% Expenditures Operation and Maintenance Expense Source of Supply $ 130,000 $ 123,189 95% 100% Purification 411,825 401,149 97% 92% Distribution and Maintenance 499,592 507,660 102% 92% Customer Billing and Accounts 219,647 169,626 77% 92% Administration and General 640,874 505,922 79% 92% Transfer to Vehicle Fund 14,000 12,833 92% 92% Total Operation and Maintenance Expense $ 1,915,938 $ 1,720,379 90% 92% Debt Service 293,898 269,407 92% 92% Capital 1,166,020 285,248 24% 92% Transfer to General Fund 74,387 68,188 92% 92% Total Expenditures $ 3,450,243 $ 2,343,222 68% 92% Note 1) Charge for Services target based on previous years data. Note 2) Source of Supply target based on previous years NCWCD invoices. Note 3) All other targets based on % of Year complete. 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'Neee.XeÂ»NON#*2*r#*TH 1 Uff,5,5/2/,1,#,f,/1'. 1 - ' ~ Â©eÂ«Â©oxexÂ«Â»Â»Â» 1 7 <1 . AÂ»NX Â»XÂ»Â»N C r NNeÂ»24Â»ON L /4 0,14,0'll. . 't,#,i#,\ 1 e2222 r,1-â€¢E-,1 0 1 1, - 0 1 J . 1 C6129 Sales.xls 12/7/2004 - 000 AON PO Inf unr XeIN Jdv Jel/\1 qe=1 uer Water Sales Year-To-Date 2,500,000 9MB $2,047,000~ 2,000,000 ~2002 02003 m 2004 1,500,000 -Budget 000'000' L - 000'009