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Home My WebLink AboutPACKET Utilities Committee 2004-04-089 9 1 (_A; E AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE April 8,2004,8:00 a.m. Preparation date: 4/2/04 *Revision date: ACTION ITEMS 1. Water Department 1-ton Truck Replacement â€¢ Request approval of budgeted item REPORTS â€¢ Financial Tables â€¢ Estes Park to Loveland Fiber Optics Project â€¢ Light and Power Department Bond Rating - "A" â€¢ Christmas Decorations Project Report - Schedule Update â€¢ Fall River Road Tank and Water Line â€¢ Water Rights Lease Market â€¢ Snowpack/Estimated Streamflows â€¢ Misc. Note: The Utilities Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum April 6,2004 TO: Utilities Committee FROM: Dave MahanÂ©.,a- ' Bill Linnane ~,~~Â·-0Â£-~ SUBJECT: 2004 (Water) Vehicle Replacement Background: The Water Department budget includes $38,500 for the replacement of vehicle 903.6A w/utility body (1996 GMC 34-ton 4x4) as this vehicle has eight years of service and 81,000 miles. This vehicle is within the Town's vehicle replacement parameters gype 4) which is replacement recommended at eight years and 80,000 to 90,000 miles. Bids were sent out March 19, 2004. Bids were due April 1,2004. Cost/Budget: Budget: $38,500 Cost: Phil Long Ford: $42,927.81 2004 Ford 4x4 w/utility body - 7,000.00 Trade-in (96 GMC 4x4) $35,927.81 Bid Price Estes Park Auto Mall: Dave Mahany reminded them of the bid time with a follow-up call April 1, 2004. No bid was received. Burt Automotive Group: No response. Action: Staff recommends trading in the 1996 GMC 4x4 (903.6A) and purchasing the 2004 Ford 4x4 w/utility body from Phil Long Ford for a cost of $35,927.81. I)M/lb 1-1 0 ' Electric Financials.xls 4/7/2004 LIGHT AND POWER FUND 2003 VS. 2004 MONTH CASH FLOW COMPARISON MARCH MARCH 2003 2004 Difference Revenues Utility Sales $ 684,048 $ 706,293 22,245 Other 12,279 5,565 (6,714) Total Revenues $ 696,327 $ 711,858 $ 15,531 Expenditures Operation and Maintenance Expense Source of Supply 367,338 $ 347,291 (20,047) Distribution and Maintenance 93,538 119,008 25,470 Customer Billing and Accounts 40,544 37,027 (3,517) Administration and General 63,238 37,574 (25,665) Transfer to Vehicle Fund 2,617 4,240 1,624 Total Operation and Maintenance Expense $ 567,275 $ 545,140 (22,135) Debt Service 24,917 25,170 254 Capital 35,134 2,763 (32,372) Transfers to General Fund and Museum 59,573 72,322 12,749 Total Expenditures 686,898 645,395 (41,503) Total Surplus (Deficiency) $ 9,429 $ 66,463 57,034 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. R L&P 1 Electric Financials.xls 4/7/2004 LIGHT AND POWER FUND 2003 VS. 2004 YTD CASH FLOW COMPARISON YTD YTD March March 2003 2004 Difference Revenues Utility Sales . 2,148,581 2,350,556 $ 201,975 Other 53,618 55,287 $ 1,669 Total Revenues 2,202,199 2,405,843 $ 203,644 Expenditures Operation and Maintenance Expense Source of Supply Â· 1,090,303 1,195,937 $ 105,634 Distribution and Maintenance 280,805 281,833 $ 1,028 Customer Billing and Accounts 170,074 163,177 $ (6,896) Administration and General 247,049 237,738 $ (9,311) Transfer to Vehicle Fund 7,850 12,721 $ 4,871 Total Operation and Maintenance Expense 1,796,081 1,891,406 $ 95,325 Debt Service 74,750 75,511 $ 761 Capital 127,442 27,293 $ (100,148) Transfers to General Fund and Museum 178,718 216,966 $ 38,248 Total Expenditures 2,176,990 2,211,176 $ 34,186 Total Surplus (Deficiency) $ 25,209 $ 194,667 $ 169,458 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. R L&P 2 . Electric Financials.xls 4/7/2004 LIGHT AND POWER FUND 2004 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget March YTD % of Target 2004 2004 Budget % Revenues Utility Sales $ 8,868,949 $ 2,350,556 27% 28% Other 391,835 $ 55,287 14% 25% Total Revenues 9,260,784 2,405,843 26% 28% Expenditures Operation and Maintenance Expense Source of Supply $ 4,440,000 $ 1,195,937 27% 27% Distribution and Maintenance 1,580,649 281,833 18% 25% Customer Billing and Accounts 713,137 163,177 23% 25% Administration and General 1,206,092 237,738 20% 25% Transfer to Vehicle Fund 50,883 12,721 25% 25% Total Operation and Maintenance Expense 7,990,761 1,891,406 24% 25% Debt Service 302,045 75,511 25% 25% Transfers to General Fund and Museum 867,863 216,966 25% 25% Capital 735,254 27,293 4% 25% Total expenditures 9,895,923 2,211,176 22% 25% Note 1) Charge for Services and Source of Supply target % based on historical data. R L&P 3 Table 2-3 Estes Park, Colorado Light and Power Utility Capital Improvement Program Line Projected Total --No. Description 2003 2004 2005 2006 2007 2008 2003-2008 $$$$$$$ Capital Equipment 1 Building Remodeling 0 12,500 0 5,000 5,000 5,000 27,500 2 Station Equipment 15,000 10,000 0 10,000 10,000 10,000 55,000 3 Office Equipment 0 11,600 . 0 5,000 2,500 5,000 24,100 4 Data Processing Equipment 83,500 82,500 82,500 70,000 75,000 75,000 468,500 5 Transformers 150,600 120,000 120,000 120,000 120,000 120,000 750,600 6 Communication Equipment 25,000 0 0 0 0 0 25,000 7 Vehicles 259,200 22,500 45,000 26,500 256,000 26,500 635,700 8 Street Lights 0 20,000 20,000 20,000 20,000 20,000 100,000 9 Poles, Towers and Fixtures 48,000 12,000 12,000 15,000 15,000 15,000 117,000 10 Overhead Lines 105,300 74,000 74,000 74,000 74,000 74,000 475,300 11 Underground Conductors 147,000 50,000 50,000 50,000 50,000 50,000 397,000 12 Total Capital Equipment 833,600 415,100 403,500 395,500 627,500 400,500 3,075,700 Capital Improvement Projects 13 Fiber Optics/PRPA 0 ~2027 0 ' :39Â£416 0 0 0 600,000 14 McGregor Ranch Underground Project 0 1 0 35,000 0 0 35,000 15 McGregor Avenue Underground Project 0 1 0 0 150,000 0 150,000 16 Stanley Park Underground Project 0 too O 95,000 95,000 17 Total Capital Improvement Projects 0 300,1 1 300,000 35,000 150,000 95,000 880,000 18 Total Capital Improvements 833,600 75Â¢. - 3 7Â®4500 430,500 777,500 495,500 3,955,700 616,00 40 8,500 -*~ res;goo Cogr- 26Â·Â·irze-fe b# 9/24 2.joâ€¢~ ' Cv'< 7090Â°9~ 761-4 opric-4, Prge,M -lviâ€¢( e., sr ,-400, 000, ..1 '1, Table 2-1 Estes Park, Colorado Light and Power Utility Cash Flow Analysis u*/ A-03 4 'fr-Clb (102 ~ Trrl*-1 \ U~ TOJÂ·â‚¬,-eÂ·J' 1 . 3440 4 61 b en o en'.14 ra, e <.4 4-0 A C Line 4-067 = 4305 000, 0.~124..,~twol- 00 1- lea-rs) Description 2003 2004 2005 2006 2007 2008 $ $ $ S $ $ 1,2.43,00 1 Beginning Balance 2,558,500 1,709,000 1,35400 933,600 1,313,200 1.710,400 Revenues 2 Revenue from Adopted Ught and Power Service Rates (a) 8,027,200 8,695,000 8,899,000 9,099,100 9,299,200 9,499,300 AddRional Ught and Power Service Revenue Required Percent Months Year Increase Effective 3 2003 0.0% 12 0 0 0 0 0 0 4 2004 0.0% 12 0 0 0 0 0 5 2005 3.9% 12 347,100 354,900 362,700 370,500 6 2006 3.956 12 368,700 376,800 384,900 7 2007 3.9% 12 391,500 399,900 8 2008 3.9% 12 415,500 9 Total Light and Power Service Revenue 8,027,200 8,695,000 9,246,100 9,822,700 10,430,200 11,070,100 10 Purchased Power Rider 0 173,900 337,500 345,200 352,900 360,600 11 Pole Rental 27,800 27,800 28,600 29,500 30,400 31,300 12 Vehicle Work Orders 30,000 35,000 36,100 37,200 38,300 39,400 13 Meter Reading 28,400 29,000 29,900 30,800 31,700 32,700 14 Interest Earnings 37,200 37,800 31,300 33,700 45,400 68,300 15 Intergovernmental EPURA 10,100 10,200 10,500 10,800 11,100 11,400 16 Buildings 244,100 251,400 258,900 266,700 15,000 15,000 15,500 16,000 16,500 17,000 17 Miscellaneous Revenue 248,700 237,000 18 Total Revenues 8,424,400 9,260,700 9,979,600 10,577,300 11,215,400 11,897,500 Expenses Operation and Maintenance Expense 19 Source of Supply 4,123,000 4,440,000 4,606,100 4,710,900 4,815,700 4,920,500 20 Distribution and Maintenance 1,418,800 1,551,900 1,647,100 1,688,400 1,730,800 1,719,500 21 Customer Accounts 609,800 708,100 729,400 751,300 773,900 797,000 22 Administration and General 1,163,900 1,182,300 1,218,600 1,264,400 1,311,700 1,361,000 23 Total Operation and Maintenance Expense 7,315,500 7,882,300 8,201,200 8,415,000 8,632,100 8,798,000 1 Debt Service E-K 24 Revenue Bonds 304,700 302,000 /1 / 304,000 '1 305,300 300,900 301,100 25 State and Other Loans 0 0 7 04 0 0 0 26 Total Debt Service 304,700 302,000 ~ * 304,000 ~ 305,300 300,900 301,100 *03.Po T 27 Capital Improvements 833,600 L,JI~00/ l 393:500 J 430,500 777,500 495,500 h Transfers 28 Museum Fund 26,100 25,300 26,100 26,900 27,700 28,500 29 Interfund Transfer 762,600 842,500 910,400 966,000 1,024,400 1,085,900 30 Vehicle Replacement 31,400 50,900 52,400 54,000 55,600 57,300 31 Net Transfers 820,100 918,700 1,046,900 1,107,700 1,171,700 32 Total Expenses 9,273,900 9,818,100 60,197,600':A 10,197,700 10,818,200 10,766,300 ( 451,4(98) 4- 8 50Â©0 U / 33 Annual Surplus (Deficiency) (849,500) 353:.00) (9Â¢000) 379,600 397,200 1,131,200 - 34 Ending Balance 1,709,000 pe,;660 93*60 1,31%260 1:D.0,4 00 2,841,600 1 25&;00 P''blt 600 t#,7,3,200 2,/10 400 3,244,00 35 Debt Service Coverage (b) 364% 456% 58556 708% 859% 1029% Recommended Service Revenue Increases 36 Overall Annual Increase 0.0% 0.0% 3.9% 3.9% 3.9% 3.9% 37 Cumulative Increase 0.0% 0.0% 3.9% 8.0% 12.2% 16.5% 38 Purchased Power Rider Increase 0.0% 2.0% 1.8% 0.056 0.0% 00% 39 Total Cumulative Increase Including Revenue Increases and Purchased Power Rider Increases 0.0% 2.0% 7.7% 11.8% 16.056 20.3% (a) Revenue from adopted rates in 2003 and 2004 includes the annual increases of 6.25 and 6.24 percent, respectively. 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(D 1.6 4 .4 4% ($) 43-11* alva 01 Y** .-- ,4 114 1 $ 1 - 1 4 208 2004 YTD -t /: 4,2003 AON - anG .Jew U,ywv,www 7.,000,000 4 3 000'000' L 111 4/7/2004 *4 " 1 - 4 1 2004 Year-to-Date ., - Electric Revenues vs Budget- :1 2 . 0 1. 10,000,000 - Â· * 1 / 8,000,000 - . r . i. . 5 -- ... - . 6,000,000 Budget 4 â€¢ I. I. 'h . 4808,0Â®' t - __ _ _ _ L _r â€¢Actual I I I . 6 . .. ' 2,000,000 . 11/ . 1 If 52 2 81. g.: 4 1 1% - 2004 Year-to-Date . I PRPA Invoices vs: Budget - 1' 2; 1 5,000;000 .2 0/ 4 4,000,000 - i -. . I 0:~ $ - 3,000,000 , D Budget 2,000,000 _ 1_ L _ _ _ _ _,4 'I Actual I . I 1 1,000 000 - -7 - - - - - -V - 0 n'Si 11 , 1 1 1 -1 1 1 1 1 M k *3>Â·. c Â·=; tÂ» a -5 5* O . a 1 11 N<2% Â·4 233023 R L&P-11 . Water Financials.xls 4/7/2004 WATER FUND 2003 VS. 2004 MONTH CASH FLOW COMPARISON MARCH MARCH 2003 2004 Difference Revenues Water Sales $ 137,841 $ 130,121 $ (7,720) Plant Development Tap Fees 10,470 7,234 (3,237) Water Rights Tap Fees 12,255 17,760 5,505 Other 8,641 1,317 (7,324) Total Revenues $ 169,207 $ 156,431 $ (12,776) Expenditures Operation and Maintenance Expense Source of Supply $ - $ 85,765 $ 85,765 Purification 29,334 23,461 (5,874) Distribution and Maintenance 29,192 36,287 7,095 Customer Billing and Accounts 5,635 9,806 4,171 Administration and General 37,108 41,810 4,702 Transfer to Vehicle Fund 396 1,167 771 Total Operation and Maintenance Expense $ 101,665 $ 198,295 $ 96,630 Debt Service 25,348 24,492 (857) Capital 176,314 7,814 (168,500) Transfer to General Fund 6,199 6,199 Total Expenditures $ 303,327 $ 236,799 $ (66,528) Monthly Surplus (Deficiency) $ (134,120) $ (80,368) $ 53,752 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. RW1 WATER FUND 2003 VS. 2004 YTD CASH FLOW COMPARISON YTD YTD March March 2003 2004 Difference Revenues Water Sales $ 410,700 $ 420,008 $ 9,308 Plant Development Tap Fees 89,883 17,170 (72,713) Water Rights Tap Fees 99,225 47,063 (52,163) Other 51,262 11,844 (39,418) Total Revenues $ 651,069 $ 496,083 $ (154,986) Expenditures Operation and Maintenance Expense Source of Supply 75,619 98,057 22,438 Purification 97,268 75,241 (22,026) Distribution and Maintenance 105,367 103,429 (1,938) Customer Billing and Accounts 22,719 45,517 22,799 Administration and General 173,442 128,459 (44,983) Transfer to Vehicle Fund 1,188 3,500 2,313 Total Operation and Maintenance Expense 475,602 454,204 (21,398) Debt Service 76,044 73,475 (2,570) Capital 259,260 7,814 (251,446) Transfer to General Fund 18,597 18,597 Total Expenditures $ 810,906 $ 554,089 $ (256,817) Annual Surplus (Deficiency) $ (159,837) $ (58,006) $ 101,831 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. RW2 Water Financials.xls 4/7/2004 WATER FUND 2004 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget March YTD % of Target 2004 2004 Budget % Revenues Water Sales $ 2,047,000 $ 420,008 21% 18% Plant Development Tap Fees 200,000 17,170 9% 18% Water Rights Tap Fees 300,000 47,063 16% 18% Other 100,842 11,844 12% 18% Total Revenues $ 2,647,842 $ 496,083 19% 18% Expenditures Operation and Maintenance Expense Source of Supply $ 130,000 $ 98,057 75% 80% Purification 411,825 75,241 18% 25% Distribution and Maintenance 499,592 103,429 21% 25% Customer Billing and Accounts 219,647 45,517 21% 25% Administration and General 640,874 128,459 20% 25% Transfer to Vehicle Fund 14,000 3,500 25% 25% Total Operation and Maintenance Expense $ 1,915,938 $ 454,204 24% 25% Debt Service 293,898 73,475 25% 25% Capital 1,166,020 7,814 1% 25% Transfer to General Fund 74,387 18,597 25% 25% Total Expenditures $ 3,450,243 $ 554,089 1656 25% Note 1) Charge for Services target based on previous years data. Note 2) Source of Supply target based on previous years NCWCD invoices. Note 3) All other targets based on % of Year complete. RW3 5 lili I 1 4 34111,111#11,11,11'11, r. I . D * 1 ., F , ..Â· /41,111,1,11,11000,1,11â€¢ .- , e . b 1 N,/,1/1/,///,//,/,/,#,//,/2/* ' I I ..4 911 20121 11/1/1/11111*11/1/11011*11 111 EL ' .. I 5, A .1, I 1 27 , 1 .> . 7 ' . 4 1 7.......................................9. 4%.'. ~. .: 114. . Ir -. Will:0011011000110#01111*10. 3 - ..1 e..r 27. 1, .' ,Â·Ap . Villit/#1111#111111111l. 1 . 1 ./ 1 . A. .: 1 ' h' Â» 91'10,11'01111/011'b . I , 'r ... . p '. k . 7 4,1/101110001!111111,/ Hililillixillitillixil ,4,###,,#,l#I###,#l#. 1 - , - . hÂ»Â»Â»NeÂ¢eeoeÂ»Â»iIi Â« 91#/*//al/*fill/*#Â¥*i 1 0 t>Â»NeNe/~Â»eNÂ©Â©4X Sales.xls 4/6/2004 02002 â‚¬0010 - - -- 000'0910 k001 0 Oea AON 100 deS 6nv Inf unr XeIN Jdv jeIN qe=1 uer Water Sales by Month 9Mhl 300,000 250,000 - -000'001. - -- 000'09 200,000 . . 1 t /11011111 111*lillill/1 11*1001**11*11*11: ~1* . ..0 . r F = *,1,/1,/,0,1/,1/,#'ll/,illill,ilill,0,\ I . .Â· i 1- .r "l +J..........................mi....h - ..5 6 I . i k . .. s 4, r . .., , ~.. J. d. ' 1 44'1""llill'/1/lillilliti .r j , Vâ€¢ 1. r FI I W. 11, -41: 1 I V#,1/,###f,#/f/,0/5,% 4 1/ .*4. ... =.. 1,1 4 6 : 1, 2 I , 1 Ll , 4 ,0................. . 1 # 6 - I I .t 4 r f -2 1 3. 1 1 - % 44#","#"j'* NCOE!-0) 000-0 000) @ANS' ~~- 6 r . 1 a 4"""".4. 6, 1 f . I . / h, I .1 . . 32 9 102ZZLZZ Â· , 41: p , (0% 4 - I I 4~ V.'01 1>â€¢ - + C m Â£ a D I I g 0 8 0 0 O 0 0 ENKER 6 6 0 0 LO 8- g Sales.xls 4/6/2004 Dea AoN loO des 6nv Inf unr XeIN JeIN qe=1 Water Sales Year-To-Date 9 Mhl ' ~$2,047,000~ 2,500,000 . 2,000,000 . - 2004 Projected Water Rights Surplus (A.Ft.) Â£11 QI fal Ml (21 actual projected projected projected projected water rights water rights water rights water rights water rights owned available use (3) lease surplus (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (A.Ft.) (C2-C3-C4=C5) USA 500 500 436 0 64 WG 300 300 (1) 121 (2) 10 (5) 169 CBT 1207 @ 50%= 603 200 75 (4) 328 TOTAL 1403 757 85 561 Note 1: Ordered 300 of 300 Town owned Windy Gap Units Note 2: Projected use of WG = Glacier Creek projected use (1106 af) multiplied by the Aug Plan depletetion factor (0.15) = 132 af Note 3: Projected 2004 use is based on conservatively high water use in 2002 plus 5% =Glacier Creek 1106 af+ USA500+CBT200=1806 af Adjusted by March YTD actal use. Note 4: RedSchool Districts Lease 75 AF Note 5: Glacier View 1 AF MacGregor Mountain Lodge 1 AF Continental Water Bank 8 AF 85AF 2004 Projected Water Use With Actual Up To Date Monthly Use Estimate Estimate Estimate Depletion Depicted ~ USA WG CBT CBT Actual Actual factor Actual Actual Actual Actual Actual Marys Glacier Glacier Glacier (Replacement) (Carryover) (AF) (AF) (AF) (AF) (AF) (AF) (AF) 2003 Oct 0.08 0 Nov 0 87 0.06 5 2 0 0 0 Dec 87 1 0.06 0 61 26 0 0 2004 Jan 88 0 0.06 0 88 0 0 0 Feb 87 0 0.06 0 87 0 0 0 March 98 0 0.06 0 98 0 0 0 April 0 85 0.07 6 0 0 0 0 May 73 54 0.12 6 73 25 0 June 60 67 0.17 11 27 25 20 July 63 184 0.13 24 0 25 55 Aug 60 190 0.11 21 0 15 55 Sept 60 150 0.1 15 0 5 40 Oct 0 121 0.08 10 0 30 TOTAL 676 938 99 436 121 200 0 Snowpack and Streamflow Comparisons March 1 st, 2004 - Snow Water Content % of Average Colorado's Statewide Snowpack 1 90% Upper Colorado River (1) 79% South Platte Tributaries (n 73% Snow-Water Content Comparisons (inches) March 1st, 2004 March 1 Comparative Snow-Water Content Snow-Water Content Watershed 2004 Average 1 % Avg 2003 2002 2001 2000 Blue River 8.6 10.5 82% 10.4 7.9 9.1 10.5 Upper Colorado River 6.8 9.8 69% 10.3 6.8 8.6 10.1 Willow Creek 6.2 77 81% 8.2 5.0 6.7 8.8 Fraser River 8.0 9.7 83% 8.9 7.0 9.8 9.7 Poudre River 7.3 10.4 70% 8.5 6.5 7.9 10.3 Big Thompson River 8.8 11.7 75% 10.2 7.1 8.5 10.7 St. Vrain River 5.6 7.6 75% 5.9 3.7 4.5 8.0 Boulder Creek 6.4 8.9 72% 7.8 4.7 6.3 9.4 Agr-Jul Maximum. Minimum and Most Probable Streamflow Forecasts (1000 af) Forecast Most Forecast Apr-Jul Most Prob Watershed Minimum Probable Maximum Average % Average Blue River 190 213 236 275 77% Upper Colorado River 149 165 - 181 220 75% Willow Creek 31 36 42 48 75% Fraser River 80 89 98 113 79% Poudre River 133 158 184 227 70% Big Thompson River 68 77 87 94 83% St. Vrain River 58 68 78 91 75% Boulder Creek 34 39 43 51 76% South Platte Tributaries 1 293 1 343 1 392 1 463 74% Precipitation Totals Average 1 % Average February 0.45 0.32 139% November-February 1.27 1.68 76% (1) Includes the Colorado, Willow Creek, Fraser and Blue River Watersheds (2) Includes the Poudre, Big Thompson, Saint Vrain and Boulder Creek Watersheds . Snowpack and Streamflow Comparisons 14/4/16 April 1st, 2004 - Snow Water Content % of Average Colorado's Statewide Snowpack I Upper Colorado River (1) 53% South Platte Tributaries (2) 53% Snow-Water Content Comparisons (inches) April 1st, 2004 April 1 Comparative Snow-Water Content Snow-Water Content Watershed 2004 Average 1 % Avg 2003 2002 2001 2000 Blue River 9.2 13.1 70% 15.2 9.2 12.7 13.2 -79 Upper Colorado River 4.6 12.0 38% 14.1 7.4 9.8 12.6 '7' Willow Creek 4.1 9.2 44% 11.6 5.9 8.1 10.8 Fraser River 7.0 12.0 58% 14.1 7.2 11.3 12.2 Poudre River 6.5 12.9 50% 14.7 8.4 9.2 12.8 -7 Big Thompson River 8.7 15.0 58% 18.0 9.3 11.3 15.7 St. Vrain River 4.5 8.9 51% 13.5 4.6 5.8 9.5 Boulder Creek 5.8 11.7 50% 15.8 6.0 9.6 11.8 Apr-Jul Maximum. Minimum and Most Probable Streamflow Forecasts (1000 an Forecast Most Forecast Apr-Jul Most Prob Watershed Minimum Probable Maximum Average % Average Blue River 111 134 157 275 49% - Pâ€¢ Upper Colorado River 64 80 122 220 36% 4, Willow Creek 5 10 20 48 21 % Fraser River 26 35 77 113 31% Poudre River 55 80 105 227 35% - 1- Big Thompson River 31 41 51 94 44% St. Vrain River 27 37 47 91 41 % Boulder Creek 15 20 25 51 39% South Platte Tributaries | 128 I 178 1 228 1 463 38% Precipitation Totals Average 1 % Average March #DIV/0! November-March #DIV/0! (1) Includes the Colorado, Willow Creek, Fraser and Blue River Watersheds (2) Includes the Poudre, Big Thompson, Saint Vrain and Boulder Creek Watersheds http://www.ncwcd.org/data&reports/snowpack/snowpack.pdf WATER DEPARTMENT POLICY MANUAL ~â€¢De.â‚¬_ AA,â‚¬>Cl~-e~9 <) *e_ u.) Irt.1 Table of Contents Ceâ€žto e rJ .4 Â¢ De Rage Water Rules and Regulations Application for service; requirements generally 1 Size of service tap 1 Fixtures installed by plumberl Separate connection required 1 Tap connections to water mains 1-2 Service pipe regulations 2 Consumer supplying water to others 2 Mains; extension and repair 2-3 Use; unlawful acts 3 Automatic pressure reducing valves 3 Application for service; residential and commercial consumers 4 Application for service; restrictions 4 Meters; installation, maintenance 4 Meter size 4 Meters; Submetering for resale prohibited 4 Notice to users 4 Contract line extension policy 4-5 Metered Service Definitions 5 Meter requirements - 5 Installation and cost 6 Water installations 6 Meter test required before installation 6 Water Rates and Charges Definitions 8 Connection charge 8-10 Previously purchased water taps 10 Property use change 10-11 Additional services or fixtures 11 Installation 11 Discontinuance, termination and abandonment of service 11 Water rate schedule 12-14 i Bage Fire Protection Sprinkler Systems Application; form 15 Installation conformance standards 15 Protection against freezing 15 Special devices required for connection to water system 15 Installation; Applicant liable for costs of installation 15 Use restrictions 15-16 Disconnection for violations 16 Test; Notification to Town for test 16 Town notification of use 16 Revisions to application; revised 16 Town not liable 16 Inspection charge 16 Applicant defined 16 Bulk Rate Water Users Subdistrict inclusion 17 Rates Â· 17 Water rights surcharge 17 Connection charge 17 Billing 17 Delinquent water charge 17-18 Turnoff costs and penalties 18 Master meter 18 - A~ 0-r- e- Water Conservation Plan Introduction 19 Water Conservation Stages 19 Water Conservation Measures - Stage I 19-22 - Stage 11 22 " - Stage 111 23 Water Conservation Restrictions Table 23 ii WATER CONSERVATION PLAN Introduction The Town of Estes Park (Town) has developed water conservation policies that include voluntary and mandatory measures to ensure the integrity of the Town's water supply. This report describes measures for these policies. The Town obtains its water supply from the Colorado-Big Thompson (CBT) project and Glacier Creek. These sources are directly connected to the Town's treatment plants and do not include raw water storage. The Town could be without raw water if - simultaneously the CBT project was out of service and Glacier Creek was not flowing. The current severe drought has potentially increased the possibility of this occurring. Water Conservation Stages Town staff has defined three water conservation stages that are triggered by the availability of water resources. These stages are as follows: Stage I This is the normal mode of operation. Voluntary water conservation measures are suggested to encourage prudent water use. Stage 11 This stage is triggered by the loss of one of the water supply sources and a likely reduction in the other supply source. Mandatory water restrictions are in effect to reduce water demands. Water rates are increased to recover same amount of revenue as existing rates recover under Stage I conditions. Stage 111 This stage is triggered by the loss of both water supply sources. Severe water restrictions are in effect and water rates are drastically increased to recover same amount of revenue as existing rates recover under Stage I conditions and to penalize unnecessary water usage. Water Conservation Measures Stage I Voluntary conservation measures are proposed in this stage to embed water efficiency programs into the fabric of the community and achieve permanent reductions in per capita water use. Long-term water demand management programs include both structural and non-structural measures. Structural Measures Structural controls are "built into" each individual home or business and do not require a daily, conscious effort on the part of the consumer to save water. 19 Landscape Criteria. Landscape criteria include the following measures to reduce water consumption: â€¢ Irrigated Turf Area. Reducing the amount of irrigated turf and making that irrigation more efficient will permanently reduce system-wide per capita water use. For example, to effect a 15 percent reduction in outdoor water use, the amount of irrigated turf area must be reduced by about the similar amount, depending upon the efficiency of the irrigation system. Setting targets for the amount of irrigated area per lot requires a cooperative effort of the general public, landscape design and construction firms, and area homebuilders. â€¢ Irrigation Control Systems. New and renovated irrigation systems could include rain or soil moisture sensors that automatically override the timer control of the sprinkler system. This would be a useful feature for parks and other public areas. â€¢ Drip Irrigated Area. Drip irrigation is more efficient than spray for many applications, especially those where bushes, flowers, gardens, and unusual shapes are being irrigated. â€¢ Sidewalk and Driveway Design. Lot design should be configured such that spray irrigation does not occur on both sides of the sidewalk. In addition, driveways should not consist of paved strips with irrigated area in between. While drip irrigation could be used in such strips, long-term water reduction goals favor the use of full width driveways. Sub-Metering. For multi-unit buildings, the Town should consider metering each customer rather than the structure as a whole. Experience shows that when each customer is accountable for paying the bill, water use goes down. However, the practicality and cost of sub-metering must be balanced against the potential water savings that may be realized. Another possibility is to install a separate irrigation meter so that part of the usage can be separately tracked and billed to the property manager. This may give property managers an incentive to conserve rather than simply allocating the irrigation usage and cost among all apartment or commercial units. Plumbing Code Revisions. The National Energy Policy Act of 1992 has done much to reduce indoor water consumption through the use of low-flow toilets, showerheads, and urinals. Manufacturers are also producing more water and energy efficient dishwashers and washing machines. However, the following plumbing code revisions should be considered to further reduce unnecessary water use: 20 â€¢ Hot Water Lines Insulation. Insulating hot water lines will reduce heat losses and the amount of time the water has to "run" before it gets to the proper temperature. For example, showers can run for extended periods before the water gets to a suitable temperature. Accordingly, pipe insulation can save both water and energy. â€¢ Thermostatic Mixing Valves. By running the hot and cold water lines into a single mixing valve, the person taking a shower can set and get the target water temperature much more quickly, especially when the hot water line is insulated. However, homeowners and plumbing fixture suppliers may object to limiting acceptable product lines to just those that use a single valve. â€¢ Water Saving Devices. Flow restrictors could be added to residential plumbing fixtures. The Town is providing free water savings devices (limit of one per lot, residential or commercial). â€¢ Multiple Shower Heads. Shower enclosures with multiple heads are now commonly seen in residential construction. If the multiple heads are set up in an either/or mode, then water use should not be increased by their presence. On the other hand, if more than one shower head is on at a time, it defeats the purpose of having low-flow fixtures. Mandating only one fixture per shower may be unnecessary and difficult to enforce. However, the Town should encourage, by education or code revisions, that only one fixture be on at a time. Water Audits. Voluntary non-residential water audits of large water users could be conducted by Town staff. Water Line Leak Detection. The Town has a very effective leak detection program that has considerably reduced the amount of unaccounted-for water. This program should be continued. Residential Fixture Leak Detection. Faucet drips should be fixed and toilet leaks could be detected by the addition of food coloring to the toilet tanks.. Non-Structural Measures. Non-structural controls include public education, pricing system, and enforcement of restrictions that are imposed during drought periods. Public Education. This includes water conservation outreach programs to schools, homebuilders, landscapers, individual customers, the general public, and the media. Bill stuffers, special mailings, and other educational materials can be used to craft an effective public education program. Such outreach programs will change the way in which people view water, which is key to making short-term behavior changes become permanent. Commercial guest room door 21 1 . hangers could educate guests on water conservation and request water conservation. The Town has a limited supply at no cost. Individual water conservation habits. â€¢ Bathroom. Turn off water while brushing teeth and shaving. Do not use toilets as trash can. Bathe using half-full tubs and take shorter showers. â€¢ Kitchen. Store drinking water in refrigerator and run dishwasher only when full. â€¢ Laundry. Purchase high efficiency appliances and wash full loads of laundry. â€¢ Voluntary Watering Days and Watering Hours of the Day. Adhere to Town's suggested voluntary watering schedule (see tabulation on Page 5). â€¢ Open Hoses - Only use hoses without shutoff valves for deep watering of trees, bushes, flowers and gardens. â€¢ Hose Shutoff Valves - Equip hoses with shutoff valve that requires hand pressure to open. â€¢ Exterior Cleaning - Sweep patios, sidewalks, driveways, and other hard exterior surfaces before final spray of water is applied, if needed. â€¢ Car Washing - Use spray from a hose equipped with a shutoff valve and/or a bucket of water to wash car. Pricing System. To encourage conservation and water use efficiency, many utilities have established increasing volume charge structures. As usage increases, the incremental cost of water increases. Enforcement. Since Stage I encourages voluntary water conservation practices, enforcement provisions are not necessary. Stage 11 Immediate action is necessary in Stage 11 to reduce water demands. The Town's primary tool for achieving short-term reductions in water use is to declare that Stage 11 conditions exist and to enact restrictions to reduce water consumption until adequate supplies are available. The goal of the restrictions is to assure that water is continuously available to all customers for minimal irrigation and essential uses that protect the health, safety, and welfare of the public. The tabulation on the next page shows suggested demand management measures that correspond to Stage 11. 22 I M I Stage 111 Immediate action is necessary in Stage 111 to drastically reduce water demands. The Town's primary tool for achieving short-term reductions in water use is to declare that Stage 111 conditions exist and to enact restrictions to drastically reduce water consumption until adequate supplies are available. The goal of the restrictions is to assure that water is continuously available to all customers for only essential uses that protect the health, safety, and welfare of the public. The tabulation on the next page shows suggested demand management measures that correspond to Stage 111. Water Conservation Restrictions Stage I Stage 11 Stage 111 Demand Management Measures (Normal) (Moderate) (Emergency) Impose water rate surcharge No No Yes Allow turf Irrigation Yes Yes No *Designate voluntary watering days Yes N/A N/A Designate mandatory watering days N/A Yes N/A Voluntary landscape/lawn non-watering Yes N/A N/A between 10 am and 6 pm. Mandatory landscape/lawn non-watering N/A Yes N/A between 10 am and 6 pm. Limit lawn watering to 2 hours per day on N/A Yes N/A designated watering days Prohibit new lawn seeding or sod No Yes Yes Allow hand watering Yes Yes Yes Allow spray or bucket car washing Yes Yes No Allow use of automated car washes that Yes Yes NO recycle wash water Allow use of automated car washes that do not Yes No No recycle wash water *Voluntary Water days Street addresses ending in 0 to 4: Monday, Thursday, Saturday Street addresses ending in 5 to 9: Tuesday, Friday, Sunday 23 f . I . \44 Â» vN OF ESTES PARK U . : Â·cft Â· T Â·.. A:Â·th -1-:â‚¬@%1**g// ~Â» 9 Â· 5%2,2//--Fr)~A~#S~ff.&3'63'66 :1.' uY 90Â» 9~~r\,flyi~>~i,jiffirf f Â·Â· 9/* /Jf .4 & r / d litu' - /--04?P#*~fy ' AY*qÂ·Â·r'# 4,..4 Annual Water Main Flushing Project to Begin Estes Park Water Department crews will begin the water main flushing program on Tuesday, April 13 and will continue flushing in various parts of the Town through Friday, April 23. The flushing is intended to improve water quality and clarity by creating a higher than normal flow through the distribution system to rid the pipes of the iron oxide buildup that results from corrosion of the older steel lines. The process may result in discoloration of the customer's water for a short period of time. The rusty looking water can leave iron stains in clothing and is not aesthetically pleasing, but is safe to use. The best solution for water customers is to avoid using water, particularly hot water, when the crews are in your area. If rusty water is drawn into your home or business, the customer should run the cold water for 15 to 20 minutes, or until the water clears. If the water does not clear in that time, the user should turn the water off for about 30 minutes and then try , running the cold water again. The flushing program will begin Tuesday, April 13, 2004 and follow the schedule below: I Tuesday, April 13 Spur 66 to Mary's Lake Road Moraine Avenue (RiverRock to Mary's Lake Road) High Drive area Range View Elkhorn Club Estates Riverside Drive (Mary's Lake to Prospect Park) â€¢ Wednesday, April 14 Fall River Road http://vaiwestesnet.corn (970) 586Â·Â·5331 6 RO. BOX 1200 G 170 MAC GREGORAVENUE 6 ESTES PARK, CO 80517 o FAX (970) 586Â·-2816 Riverside Drive (Prospect Park to Moccasin) Hospital area Stanley Circle Hwy. 7 (west side - Conference Center to Lexington Lane) â€¢ Thursday, April 15 Highway 7 (west side - from Lexington Lane to Pinewood Drive)) Peak View Drive to Dekker Circle = Friday, April 16 Hwy. 7 (east side from Dannels Fire Station to Whispering Pines Drive) School area Bureau area Fish Creek Road The Uplands I Tuesday, April 20 Downtown (north to Devils Gulch Road) Davis Hill Stanley Village Black Canyon Hills 1 Wednesday, April 21 Hwy. 34 (east to Olympus) Stanley Heights The Reserve Ranch Meadows Lone Pine area Grand Estates Dry Gulch Road I Thursday, April 22 Carriage Hills (south of Whispering Pines Drive) Arapahoe Meadows Cherokee Drive Prospect Estates Centennial Hills Rockwood Estates â€¢ Friday, April 23 Thunder Mountain area Fall River Estates and Fish Hatchery Road Kiowa Subdivision