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PACKET Utilities Committee 2003-07-10
1 r AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE July 10, 2003 8:00 A.M. Preparation date: 7/3/03 *Revision date: ACTION ITEMS Light and Power Department 1. Citizen Request to Underground Electric Service in existing easement at Town expense • Request by George and Dorothy Gibbs, owners ofLots 12, 13 Stanley Heights Subdivision. Water Department 1. Water Department Change Orders • Marys Lake Pump Project: Approval ofprice reduction change order. Cornerstone Engineering • 2002 Wonderview/MacGregor Avenue Loop Project: Request approval of change order. EZ Excavating • 2002 Country Club Drive/Big Horn Drive Loop Project: Approval of price reduction change order. AISA Civil, Inc. REPORTS Refer to the Reports Summary Memo at the beginning ofthe Reports Section ofthe Packet. The Summary follows the same order as the agenda. Light and Power Department • Monthly Financial Report • Black & Veatch Financial Plan update • Billing Department Late Payment Policy • Charter Communications • Misc. projects update Water Department • Monthly Financial Report • Black & Veatch Water Rate Study update • Misc. projects update Note: The Utilities Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. . TOWN of ESTES PARK Inter-Office Memorandum July 3,2003 TO: Utilities Commigee A FROM: Bill Linnane ~1 /4 _ VV SUBJECT: Gibbs Underground Service Line Project Background: I have attached the June Utility Committee request background information. At the June Utility Committee meeting staff asked George and Dorothy Gibbs to consider the existing horse trail for the underground service line location. Mr. Gibbs stated that he would have to talk to his neighbors before making a decision. Staff was directed to bring the project back to committee after meeting with the Gibbs and their neighbors. Bob Goehring and Todd Steichen met with Mr. and Mrs. Gibbs and Mr. Frank Schageman, one of two neighbors, at the site. Mr. Duemke, the western neighbor, did not attend, since we were unable to reach him. The following was discussed. 1) Mr. Schageman was in favor of locating the line along the horse trail. The Gibbs were not. They want the service line placed along the fence line outside of his property for the entire length, except for approximately 20 feet. Mr. Schageman agreed. 2) Mr. and Mrs. Gibbs wanted the transformer on the existing electric pole moved to the Schageman property line. Mr. Schageman was not in favor of this. It was agreed to keep the transformer at the current location. The Gibbs' preferred location is along the existing easement and outside of their property. Mr. Schageman has agreed to this. Cost/Budget: Budget: $0 Cost: $6,500 Note: The Light and Power Service Extensions Account can accommodate the cost Action: Using the existing easements, staff can proceed with construction of the service line along the route preferred by Mr. and Mrs. Gibbs. BL/lb 1-1 1 RECORD OF PROCEEDINGS Utilities Committee - June 12, 2003 - Page 2 The 2003 Budget includes $57,750 for this project. The cost of the project is as follows: $ 52,500 Estes Valley Home and Garden Center base bid 15,000 Material $ 67,500 Total Staff recommends funding the $9,750 deficiency from the capital account for vehicles. Discussion was held regarding repair and continued use of the Davis Hill and Barlow Plaza displays. Both are scheduled to be reinstalled in 2004. Concluding all discussion, the Committee recommends approval of the bid in the amount of $52,500 submitted by Estes Valley Home and Garden Center, with the $9,750 deficiency to be funded as outlined above. Communitv Programming Channel 39 - Request to terminate RFP Process. Staff received bids from two contractors to operate Channel 39. Following an objection by Charter Communications regarding commercial advertising, Attorney White recommended discontinuation of the RFP solicitation to explore other means of providing community programming. Under the franchise agreement, if the Town is not satisfied with the community programming provided by Charter, Charter will furnish the equipment necessary for the Town to offer its own programming. This community programming can be supported by the sale of advertising, grants, or sponsorship so long as the Town onlv recovers its cost in providing the community programming. In terms of Channel 39 operations, the Town could: 1) Renegotiate a contract with Charter whereas Charter itemizes a cost on their billing to be used for the sole purpose of funding the operation of a Public/Educational/Governmental (PEG) Channel. The Town would be responsible for these extra costs. OR 2) The Town could operate Channel 39 with an existing in-house employee (adjusted job responsibilities) and/or by an additional employee possibly projected for the Enterprise fund/computer area. OR 3) Proceed with the RFP process and continue with the possibility of commercial advertising support. Areas discussed include Franchise Agreement expiration, channel availability, franchise requirements, federal regulations, and lack of programming reports and difficulties communicating with Charter representatives. Nick Molle/Nick Mo116 Productions explained that this type of service is expensive. He is willing to work with Charter and the Town to provide cost effective community programming. The Committee recommends the formation of a steering committee (Chaired by Attorney White) to further explore this issue, returning to the Committee for further consideration. Citizen Request to Underground Electric Service at Town Expense. Since 2000, George and Dorothy Gibbs (homeowners) have requested that the Town fund the under grounding of an electric service line across their property. Town policy does not provide funding private underground projects. After approximately two years of meetings with the Homeowners, a previous staff member reluctantly agreed to underground the service at Town expense in exchange for an easement for the line. The homeowners would not agree to dedicate an easement along the existing overhead location. Instead, they dedicated an easement along the existing lot and fence lines. Agreements such as this are usually reviewed and approved at the Town Board level, not staff level, since Town 1-2 RECORD OF PROCEEDINGS Utilities Committee - June 12, 2003 - Page 3 4-A=rf policy is not to fund private service line underground projects. According to Attorney White, an agreement may exist and approval of Town funds for the this project will not set precedence resulting in a change of policy. This is a unique situation involving a lengthy staff level agreement issue. Staff has examined the property and determined that an alternate route along an existing pedestrian and horse trail located close to the fence line route would result in damage to fewer trees and eliminate disruption of a currently "non-disturbed" vegetated area. It is also 50 feet shorter in length. The horse trail route and use is prescriptive and is not exclusive. Utilities can be located along the route. Construction activities can accommodate the users of the trail with minimal disturbance. A PowerPoint presentation clearly depicted that less damage to trees and vegetation would result along the horse trail location and would be less expensive. The homeowners would not agree to the new location, therefore, the Committee directed staff to consult with George and Dorothy Gibbs and return for further consideration. Reports * Monthly Financial Report. The Light and Power Financial Reports and associated graphs for May were reviewed. > Black & Veatch Financial Plan Update. Staff submitted a 5-Year Capital Improvement Plan to Black & Veatch. A rough draft is anticipated mid-July. The final report will be presented at the August meeting. * 3Com Corporation Grant Application. The Town did not receive this grant funding. > Platte River Power Authority. PRPA rates will increase by 3.9% next year. > Vehic|P RAnlmr=mAnt 1~nlic.Y· At the March Utilities Committee meeting, staff was Pequested 6- Aiew the Vehicle Replacement Policy. Fleet Supt. Mahany presented a comparison of other municipalities' policies. The Town's policy meets current industry standards and no changes are recommended. > Misc. Projects Update. 1) MacGregor Ranch Project - Bill Van Horn requested staff re-budget funds in 2004 to complete the underground project. 2) Cable Service to Uplands Residents. Cable service to this subdivision remains unavailable. The Committee recommends Attorney White prepare a letter to Charter Communications regarding their failure to provide cable service to this annexed subdivision as outlined in the Franchise Agreement. Town Administrator Widmer noted that this service is not negotiable and should be provided immediately. 3) Light and Power Storage Building - construction of concrete pad for transformer inventory has been completed. 4) Hwy. 34/36 Street Light Project - complete. WATER DEPT. CBT Water Transfer Update. Attorney White briefed the Committee on the CBT water rental program. A rental rate of $450 per acre foot is being charged and rental requests are exceeding expectations. As of this date, over $40,000 in rental fees for the CBT water has been collected from individual parties and a local municipality. Reports > Monthly Financial Report. The Water Financial Reports were reviewed. > Black & Veatch Water Rate Study Update. A rough draft has been submitted. Staff submitted comments to Black & Veatch and their report is scheduled for presentation at the August meeting. * Misc. projects update 1) Voluntary Water Conservation Report. 2) Annual Residential Chemical Clean-up Day sponsored by the Larimer County Natural Resources and the Water Dept. is scheduled Saturday, June 14~h from 9:00 a.m. to 2.00 p.m. at 577 Elm Rd. 1-3 I ., Good Neighbors/Bad Neighbors GOOD NEIGHBOR We think that we, Dorothy & George Gibbs and before us Dorothy's mother, Dorothy Scott, have been good neighbors to the Town ofEstes Park. Here's why: > In 1959 Dorothy Scott gave a forty foot easement along part ofthe southern boundary of her property and along all the western boundary of that property to "the county of Larimer and The Public" for a public road. > On March 2, 1966 Dorothy Scott gave the Town ofEstes Park a permanent easement and right ofway to construct, maintain and repair a water line. This is the 12" water main that extends from the intersection ofNorth Lane and West Lane in Stanley Heights to Devil's Gulch Road and is congruent with the public road easement described in the preceding paragraph. > In October 1998 Dorothy Scott Gibbs, heir and administrator ofhere mother's estate, and her husband George Gibbs gave the Estes Valley Land Trust a conservation easement over a three acre lot adjacent to Devil's Gulch Road that they had acquired in January 1978. This was done at the request ofthe Land Trust to help create agreenbelt along Devil's Gulch Road. BAD NEIGHBOR We think the Town ofEstes Park has been a bad neighbor. Here's why: > In 1966 the Wilking's house was constructed at 1220 Devil's Gulch Road. The Town of Estes Park ran a overhead power line to the Wilking property, taking a short-cut directly from the transformer anti pole at the intersection of West Lane and North Lane in Stanley Heights across the NE corner ofthe Shageman property at 1081 West Lane, and diagonally across the Scott property at 1040 Devil' s Gulch Rd. to a pole erected at the boundary between the Scott and Wilking properties. From this point the line was taken underground to the Wilking house. An intermediate pole was erected on the Scott property 40 some feet north of the south boundary with the Schageman property. No easement was requested or given! This action was taken during the same time frame that the Town requested and was given an easement for a main water line along the southern and western boundaries ofthe Scott property in order to extend the water main to Devil's Gulch Road. Had an easement been requested we are confident it would have been granted - not for an overhead line diagonally across the property, but for an underground line that would share the easement given for the water main. Having paid to have her own electrical service buried, it is highly unlikely 1-4 I . that Mrs Scott would have permitted a pole to be erected on her property to carry an overhead power line diagonally across her property to service a neighboring house. To add insult to injury, the town then rented to the telephone company the right to string a telephone line diagonally across the Scott property using the poles erected by the Town. Later, in 1990, the Lober house was build at 1230 Devil's Gulch Rd. and another power line was added and the telephone rented the right to add an additional line. Then the television company rented the right to string television cable across to the two houses. This was followed in 1998 by the Charter Pipeliine to carry highspeed internet access. 1-5 Important Dates.txt 1230 & 1240 DEVIL'S GULCH RD. 1958 purchased from First National Bank of Denver (Trustee) 8/29/58 1959 Electric Line Extension Contract w/ Town of Estes Park Light and Power Department 6/8/59 1959 Road easement to 'THE PUBLIC and County of Larimer'. 10/13/1959 1966 Water line easement to Town of Estes Park. 3/2/1966 1966 wilking house constructed. (1220 Devil's Gulch). power line extended overhead from intersection of North Lane and West Lane across corner of schageman property and diagonally across Scott property to boundary with Wilkings'. Pole erected mid-way 40 some feet north of our south boundary. All lines go underground after reaching boundary of neighJ?oring property. 1990... Lober house constructed. (1230 Devil's Gulch), 21040 40tt 2 9th Conservation easement to Land Trust. Call to Power & Light re charter pipeline 2880 March 31st - Letter to Matzke 2001 May 3rd - Letter to Matzke 2002 Jan 21st - Letter to Matzke 2002 June 4th - Encountered Matzke at Town Board open House. 2002 Sept 20th - Utility easement to Town of Estes park. 2003 Feb 18th - Letter from Linnane re Board action. 1-6 U ./ . I July 2,2003 Mr. Bill Linnane Director, Public Works P.O. Box 1200 Estes Park, CO 80517 Subject: Duempke/Frederichs Service Line Burial Dear Bill, Dorothy and I appreciated your concern for the trees along the route that had been agreed upon with Ed Dragon for burying the overhead power line that crosses our and the Schagemans' property to serve our two neighbors to the west. When the route was being planned our only real concern was with two ponderosas that are thirteen feet apart at the ground. Buz Schageman, who is knowledgeable about such things, felt that there would be little danger to the trees if the trenching was done using a Vermeer-type trencher. Ed agreed and offered assurances that this type of trenching equipment would be used. It was explained to me that the Vermeer trenching equipment can dig a very narrow, 8- to 10- inch, trench with clean, sharply-defined walls, and can cut cleanly through rock. But I'm sure you know all this already. After hearing your concerns, we felt it desirable to get a reliable independent opinion and asked Chief Genesta, who has been engaged in landscaping and trenching in the Estes Valley for a number of years, to review the planned route. He did so and concurred that there would be little danger to the two ponderosas if the trenching were done with a Vermeer type trencher, but that use of an ordinary back-hoe could have serious consequences. Accordingly we have all concluded we would like to continue with the original route planned and agreed to with Ed Dragon and trust that you will honor Ed's commitment to use the Vermeer-type equipment. This, I understand, is the same type equipment used to dig the trench across the MacGregor Ranch property to the Black Canyon sub-division and is, perhaps, what you normally use for trenching. Incidentally, the route agreed on with Ed Dragon, and reviewed with Bob Goehring a few days ago, essentially follows the route of the existing overhead line until reaching the boundary between the Gibbs and Schageman properties. From this point it pretty much follows that boundary until reaching the Duempke property (one ofthe two beneficiaries ofthe service provided), and then proceeds on the Duempke property to the existing pole that holds the Duempke and Frederich electric meters. Minor variations in this route would be made to maintain an equal distance between trees. This routing plan included placing a transformer on the Duempke property at the point where the Schageman, Gibbs, and Duempke properties converge. Bob Goehring and his associate felt that it would be better to locate the transformer on the Duempke property at the point where the current transformer is located. Together with Frank Schageman we assured him that we had no objection to this change in the original plan, but suggested he might want to confirm this with Emmett Duempke. 1-7 Thanks again for your environmental concerns, : *..Tir) e--CA"4 ._,~ ...r.z -ti'.3 .~0»1-y« ~3~14*- George & Dorothy Gibbs 1240 Devil's Gulch Rd. Estes Park, CO 80517 PS: Please note that we have changed the subject line from that used in your letter of February 18, 2000. We make this change to emphasize that the power lines in question do not serve the Gibbs property at 1240 Devil' s Gulch Rd., but cut diagonally across the Schageman and Gibbs properties to serve the Frederich and Duempke properties at 1220 and 1230 Devil's Gulch Rd. 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U) .9 B (0- E £0 0 2 a> E .!E Emoo 2 0 18 . 4J U) .U) -a .G E O -C O .- F- O U) Uplands Cable Survey ¤ Basic with Internet ¤ Digital with Internet We ar ested in the following service(s): Estes Park, CO 80517 urvey and you are not committing to any type of service by 'elll!1 inOX JOJ nOX Mue41 'UIJOJ S! tooz '6*kinr Ac' pies silll uinial eseeld Suolles!UnUIWOO Jelle40 d04s!8 Uale>I Charter IMUN ICATIONS' A WIRED WORLD COMPANY™ July 7,2003 «FirstName» «LastName» «Addressl » «City»,«State» «PostaICode» Re: Charter Cable Services in The Uplands Dear «Title» «LastName»: Charter Communications is the local cable provider in Estes Park. Currently the Uplands area is not service by Charter. In an effort to provide your area with cable, we are asking each homeowner to participate in the enclosed survey. The survey is to determine what type of service(s) you would most likely subscribe when services are available. Charter Communications provides several types of services. A brief description and the costs associated with each service are being provided to help with any decision you may choose. Not all price points ard listed and you can actually build your own package based on your viewing preferences. If you have any questions, you can feel free to contact the local office at 970-577-0199. Charter Analog Basic service consists of 64 channels (2 thru 99) - $41.99 Charter Digital service provides an On-line TV Guide, 45 CD-Quality Music Channels and 14 Pay-Per View options. The Family Tier has 24 additional channels. You have your choice of four premium services: HBO, Cinemax, Showtime Unlimited and Starz/Encore. HBO has 4 channels, Cinemax has 3 channels, Showtime Unlimited has 8 channels and Stan/Encore has 12 channels, for a total of 27 movie channels. Our digital prices begin at $45.95 and go up to $74.99, depending on your viewing choices. Charter Pipeline is a broadband Internet connection for your computer. We offer three speeds of residential service: 256K @ $39.99, 768K @ $49.99 and 1.5M @ $59.99. We provide up to 5 email addresses and 5MB of Web space. A Docsis compliant external modem is needed for this service. We sell modems for $69.99 (warranty 1 year) or you can rent the modem for $9.95 per month. Another option would be to purchase the modem from other sources. For your convenience, we are enclosing our current Channel Lineup to provide you with specific programming and costs associated with installation and other services not mentioned above. If you participate in this survey and return the postage paid card by July 19, 2003, Charter will waive all installation fees for the services you select on the survey card once Charter Cable is available in your area. In order to receive the free installation (up to a value of $168.99), you will need to contact the local office to subscribe within 90 days from completion of the Uplands Project. The Estes Park office will send out another letter to advise the project has been completed. We look forward to having each home in the Uplands become a Charter Communications subscriber. Thanking you in advance for your time and for completing and returning the survey card. Sincerely, Karen L. Bishop Office Operations Manager CC: Richard Matzke, Town of Estes Park Ruben Blackmon, Charter Communications 1 405 Stanley Avenue • Estes Park, Colorado • 80517 www.chartercom.com • tel: 970.577.0199 • fax: 970.577.7741 • MISCELLANEOUS PROTECT UPDATE Staff will present an update. WATER DEPARTMENT • MONTHLY FINANCIAL REPORT - WATER The financial tables are included for your review. • BLACK & VEATCH WATER RATE STUDY UPDATE Staff has completed the draft review and Black and Veatch is making changes. Certain items of highlight are the Water Rights Fund and the 2008 Marys Lake Plant EPA Rehabilitation Project. An EPA water treatment summary follows this section. On August 14th, a final draft presentation by Black and Veatch is anticipated. This is the same as the Light and Power Plan presentation. • MISCELLANEOUS PROJECTS UPDATE 1) Staff will present an update on projects. 2) EPA Water Treatment Summary. 2 Public Works Director's Report Summary Date: July 10, 2003 To: The Utilities Committee 631%;0iFK~* From: Bill Linnane LIGHT AND POWER DEPARTMENT • MONTHLY FINANCIAL REPORT The Financial Tables are included for your review. • BLACK & VEATCH FINANCIAL PLAN A rough draft is to be submitted by the middle of the month. Staff is anticipating a presentation by Black and Veatch at the August Utilities Committee meeting. • BILLING DEPARTMENT LATE PAYMENT POLICY The current late payment procedures, as written in the Utilities Policy Manual, can be summarized as follows: 1) Due date - 30 days 2) "Subject to discontinuance" - 60 days 3) Late notice sent - 77 days 4) "Final Notice" door hanger (plus $10 door hanger charge) - 87 days 5) Discontinuance of service - 88 days After review, staff is revising the entire late payment policy section. One of the reasons is that many accounts pay their balances in the 30-day and 60-day period, as we currently do not have a finance charge add-on after 30 days, as is common on most invoices. Staff will present a policy at a future committee meeting. • CHARTER COMMUNICAT[ONS The June Utilities Committee directed Town Attorney Greg White to review the Channel 39 third-party issue, as well as review Charter's current contract and the Uplands Subdivision service issue. Greg is to establish a Steering Committee with himself as the chairman and review these issues, explore the Channel 39 programming issues and return to the committee with future directions. The project is in the beginning stage. 1 2003 WATER SYSTEM CAPITAL RELATED PROJECTS YTD COSTS VERSUS BUDGET 1.)Water System/Capital (503-7000-580-35-54) Budget CosUPO Comments Budgeted Proiects Marys Lake Pump Project 180,000 706,150 2/13/03 uc C.O 1 10,000 2/13/03 uc (per.bond) C.O. 2 -52,500 7/9/03 uc Fall River Tank 500,000 postponed C.O. Meadow Lane Water Line 50,000 postponed C.O. Non-budqeted Proiects 2002 Loop C.O. 1 0 6,192 1/16/03 pwc 2002 Loop C.O. 2 0 7,703 1/16/03 pwc 2002 Loop C.O. 3 0 7,703 7/9/03 uc 0 -38,500 7/9/03 uc Sub-total 730,000 677,545 2.)Engineering (503-6500-560-22-02) Budqeted Proiects Fin. Plan/Rate Study 25,000 25,000 1/16/03 pwc C.O. Plant Expansion Master Plan 20,000 postponed C.O. Fall River TanldLine D/CM 116,500 postponed C.O. Marys Lake Pump D/C.M.(2002) 25,000 0 C.O. Non-budaeted Proiects Storm Water Discharge Report 0 11,990 1/16/03 pwc C.O. Sub-total 186,500 36,990 Total 916,500 714,535 2-6 ITEMIZATION OF CHANGE ORDER #1 Bid Schedule A, Country Club Drive ITEM DESCRIPTION INCREASE DECREASE 5 3/4" Copper Service $ 180.00 8 Asphalt Patch $1,540.00 9 SDR 35 PVC Encasement $ 320.00 13 4" Concrete Driveway $ 1,056.40 Total $1,540.00 $ 1,556.40 Net Change $ 16.40 Bid Schedule C, Big Horn Drive ITEM DESCRIPTION INCREASE DECREASE 2 12" Class 52 DIP $ 3,626.00 4 12" Gate Valve $1,300.00 6 3/4" Service Tap & Reconnection $ 440.00 7 3/4" Copper Service $ 2,259.00 8 2" Service Tap & Reconnection $ 700.00 9 2" Curb Stop $ 600.00 10 20' Copper Service $ 24.00 13 Asphalt Patch $16,581.60 15 Flowable Fill $11,340.00 19 4" Concrete Sidewalk $ 568.69 21 3/4" Curb Stop $ 200.00 22 36" Corrugated Steel Pipe $ 2,400.00 23 Asphalt Curb $ 1,080.00 24 3/4" Copper Service (Sleeved) $ 1,300.00 Total $1,892.69 $40,526.60 Net Change $38,633.91 Total Net Change $38,650.31 2-5 CORNE?STONE (970) 586-2458 437 South St. Vrain Estes Park, CO 80517 Fax (970) 586-2459 ENGINEERING & //G, 9 SURVEYING, INC. E-mail: ces@charter.net 17 June 24,2003 Bill Linnane Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO' 80517 RE: Change Order No. 2, Wonderview Avenue (Bid Schedule B) 2002 Town of Estes Park Water Looping Projects Dear Bill: Following is a request for Change Order No.2 for the Wonderview Avenue of the 2002 Town of Estes Park Water Looping Projects to E-Z Excavating. 1-1 -9/1 1 Additional Asphalt Patching The asphalt patch across MacGregor Avenue was estimated at 9 tons for the contract bid quantity. Due to additional width from cracking, matching existing asphalt depth of 12" per Town standard and repairing a driveway crossing, a total of 62.44 tons of asphalt was required. E-Z Excavating bid cost for the 9 tons of asphalt was $314/ton. E-Z Excavating dropped their asphalt cost to $191/ton saving $7,674. The overrun in asphalt still exceeds the total budget by $7,703.80. Change Order No. 2 requested is for the asphalt overrun in the amount of $7,703.80. If you have further questions or need more information, do not hesitate to call me. Sincerely, Cornerstone Engineering and Surveying, Inc. A. A- M Michael S. Todd, P.E. Principal 2-4 Mr. Bill Linnane Change Order No. 1, Mary's Lake Raw Water Pump Station June 27,2003 Page 2 3. SCADA System Additions A. Due to heightened security for intrusion since September 11, 2003, a Win 9-11 security computer telephone cord for diagnostic voice mail was added at the request of the Town, atacostof$1,800. B. A Motorola controller was added, which creates reports every 15 minutes for the chemical feeder. This item was not included in SCADA System's original cost. Cost for the controller is $2,400. Total cost for SCADA System additions is $4,200. 4. Hauling Away On Site Spoils During construction, CES was able to dispose of all excavation spoils on site. The disposal of excavation spoils on site decreases the cost of hauling excess material off site which eliminates a hauling cost of $68,000. Total Change Order request: Slidegate Actuator $ 7,300 Security Gate $ 4,000 SCADA System Addition $ 4,200 Elimination, Haul Excess Material -$68.000 Total Net Change Order -$52,500 If you have questions or need further information please do not hesitate to contact me. Sincerely, Cornerstone Engineering & Surveying, Inc. I t.(A,1 ' Michael S. Todd, P.E. Principal 2-3 CORNEASTONE Estes Park, CO 80517 437 South St. Vrain (970) 586-2458 Fax (970) 586-2459 ENGINEERING & ,05>1(1 ~ SURVEYING, INC. E-mail: ces@charter.net U -O June 27,2003 Mr. Bill Linnane Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Change Order No. 1, Mary's Lake Raw Water Pump Station to Cornerstone Engineering & Surveying, Inc. Dear Bill: Following is a request for Change Order No. 1 for Mary's Lake Raw Water Pump Station: 1. Slidegate Actuator The slidegate which controls the flow of water from Mary's Lake into the wet well is currently controlled by a hand operated crank. The actuator would be used to close the slidegate during emergency highwater fluctuations in Mary's Lake, protecting the electrical panels in the vault. The costs are as follows: Actuator from Hydrogate $3,800 Benson Construction, Installation $2,000 Erie Electric, Wiring $1.500 Total $7,300 2. Security Gate The Bureau ofReclamation has requested the placement ofa security gate at the entrance of the road leading to the pump station wet well. The gate is similar to the security gate currently in place at the Mary's Lake Water Treatment Plant. The cost is as follows: Randy MeNeil, Gate Fabrication $2,800 Cornerstone Concrete, Foundation $ 800 Cornerstone Engineering, Installation $ 400 Total $4,000 2-2 TOWN of ESTES PARK Inter-Office Memorandum July 3, 2003 TO: Utilities Committee FROM: Bill Linnane 44-PE SUBJECT: Water Department Projects Change Orders Background: The Water Department had the three following change orders for three different projects. 1) The Marys Lake price reduction change order is a result of the deletion of exported site material. An actuator and security items were added as the Cornerstone letter details. 6 $52,500) 2) The 2002 West Wonderview Loop Project was finalized with the asphalt patching as described in the letter attached. (+ $7,703.80) 3) The 2002 Country Club Drive/Big Horn Drive Loop Project change order reduction is a result of quantity close-outs and an asphalt reduction. 6 $38,650.31) Cost/Budget Cost 1) - $52,500 2) + $ 7,703 3) - $38,650 - $83,447 Action: Staff requests approval of the three change orders for a net of - $83,447. BL/lb Attachments 2-1 4 EXHIBIT"A" EASEMENT DESCRIPTION: A ten-foot strip adjacent to the north property line of Lot 9, Stanley Hts., beginning at the east property line and extending 262.75 feet west. - 1 T-1 A r-1 0 Lf) 1.1 -, CD GIBBS 14.1 1- # LOT 12 D [El LO A.-1 0-1 2519205012 L SCHAGEMAN LOT 9 2919205009 1-21 | RCPTN # 2002107481 10/10/2002 08:00:00 # PAGES - 2 FEE - $11.00 M RODENBERGER RECORDER, LARIMER COUNTY CO STATE DOC FEE - $.00 GRANT OF EASEMENT AND RIGHT-OF-WAY This Grant of Easement and Right-of-Way is granted by _ Frank Wallace Schageman, Grantor, to the Town of Estes Park, a municipal corporation, Grantee, this 1 1 rk day of Ii·o) te .r,- {fl 1,- , 20 rbi= NOW THEREFORE, in payment of One Dollar ($1.00) and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Grantor hereby conveys and grants to the Grantee, its successors and assigns a permanent easement and right-of-way, including the perpetual right to enter upon the real estate, herein described, at any time that it may see fit, to construct, operate and maintain its underground electric distribution lines, with all cables, wire, fixtures and devices, used or useful in operation of said line, through and along a course as said line may be hereafter constructed in, under, through, over and across the following described property located in the County of -Larimer , State of Colorado, to-wit: LOT 9, STANLEY HTS. 9-72 -/9 4.14. Said easement is described on "Exhibit A," attached hereto. Together with the right to enter upon said premises, survey, construct, maintain, operate, control and use said electric distribution lines and to remove objects interfering therewith, including trimming and removal of bushes, trees and other vegetation, and the right to permit the installation of buried cables of any electric or communication utility. The Grantor reserves the right to cultivate, use and occupy said premises for any purpose consistent with the rights and privileges above granted. The Grantor hereby warrants title to the easement herein granted and conveyed to the Grantee and agrees to protect and defend the title of the Grantee from and against all persons whomsoever. Said warranty shall be subject to all liens, encumbrances, restrictions, reseg#ions, and rights-of-way of record on the date hereof. 1 l 2_ 9 ; 01- (Date) -/ 4 . . (Date) (Date) STATE OF €ebeR*Be ) County of ~U.4,6 ) SS. The foregoing instrument was acknowledged before me this 14 40 day of -~~.44&376£61 j ~ , A.D. 20 OL ,by 63Ii»-~ck-· ~t<J . 40 / .~4 Ekj-«'.1.-'M. ' : 0 C /.UL-+ 5-5- '10 0 *21 My commission expires: 1. 4 0 /7) 2 (Seal) {\ LOUISE F. ZARRO lu.af- k - -/1 19'UL© 11 f*frgliv?; MY COMMISSION EXPIRES g 1%41* August 22,2004 P Notary P~All~ j '4,1,1,#, 2[908 00 '>13Vd S31S3 OOEL X08 03 /' 'ld30 d 91 'rn·,W>o:N.U.V J 91414| 93193 30 All0 01 N!:IA13U 3SV31d 1-20 4 EXHIBIT "A" Easement Description: A ten-foot strip adjacent to the south property line beginning at the west property line and extending 252.75 feet east, and a ten-foot strip adjacent to the west property line beginning at the south property line and extending north 130 feet of Lots 12 & 13, less BK 1483 Pg 533 and less public road as described in 1105-42, Stanley Hts. 7-1 A 0 Ld r.-1 ~ GIBBS Ch 63 il .-1 LOT 12 D [3 in Ca .-3 OJ 2519205012 M SCHAGEMAN LOT 9 2519205009 1-19 <34*' RCPTN # 2002107468 10/10/2002 08:00:00 # PAGES - 2 FEE - $11.00 M RODENBERGER RECORDER, LARIMER COUNTY CO STATE DOC FEE - $.00 GRANT OF EASEMENT AND RIGHT-OF-WAY This Grant of Easement and Right-of-Way is granted by _ Dorothy Scott Gibbs and George Minnis Gibbs, Grantor(s), to the Town of Estes Park, a municipal corporation, Grantee, this 7 -0 EL-_ day of ,100 7- 4 NOW THEREFORE, in payment of One Dollar ($1.00) and for other good and valuable consideration, the receipt L/00' and sufficiency of which are hereby acknowledged, the Grantor hereby conveys and grants to the Grantee, its successors and assigns a permanent easement and right-of-way, including the pen)etual right to enter upon the real estate, herein described, v » -c at any time that it may see fit, to construct, operate and maintain its underground electric distribution lines, with all cables, 24 G wire, fixtures and devices, used or useful in operation of said line, through and along a course as said line may be hereafter T g; constructed in, under, through, over and across the following described property located in the County of F-m LarimeL , State o f Colorado, to-wit: 13.2 1& 00 LOT 12 & 13 *ESS BK 1483 PG 533 & LESS PUBLICRD AS DESC IN 1105-42,+STANLEY HTS i 0 5 Said easement is described on "Exhibit A," attached hereto. 15 -1 2- M Al.\d. BAS 3 20 -< Together with the right to enter upon said premises, survey, construct, maintain, operate, control and use said r ~ ER electric distribution lines and to remove objects interfering therewith, including trimming and removal of bushes, trees and 30 D rn rn other vegetation, and the right to permit the installation of buried cables of any electric or communication utility. The , 7 -1 Grantor reserves the right to cultivate, use and occupy said premises for any purpose consistent with the rights and privileges # - 58 above granted. 2 The Grantor hereby warrants title to the easement herein granted and conveyed to the Grantee and agrees to protect ' and defend the title of the Grantee from and against all persons whomsoever. Said warranty shall be subject to all liens, encumbrances, restrictions, reservations, and rights-of-way of record on the date hereof. -50 . /9 / z<5*4 2-0/ 1 00 7- 13)·« 3) (€kx_ 5 . (1= Lt-1-<1 ··> ·4, . 2- 0% 1 6 01 (Date) (Date) CIP. STATE OF COLORADO) SS. County of h *44' mea) The foregoing instrument was acknowledged before me this 2.0 d.4 day of ,52-pzter-n be£ ,A.D. 200,61 ,by ,€~j(102/70-r- 71-1- r.lk--k...,4£-,C--2 My commission expires: Jivot· 0.39 , 20 ocA (Seal) .7 i /<Sku i,~~c-a- 4.-l- 9- 'f APS'V*#. BARCLAY W. SMITH 9.·''NAA'ARY.fy NOTARY PUBLIC Notary Public V. Plil,LIC i R STATE OF COLORADO 44·>9 My Comm. Exp. 9/9/2006 1-18 o all 07 buG k Aut' U % EXHIBIT"A" EASEMENT DESCRIPTION: A ten-foot strip adjacent to the east property line beginning at the south property line and extending north 130 feet ofLot 11, Stanley Hts. - 1 r--1 -1.-1 0 Ld-4 9 M 4--1 CLI GIBBS --- 01» E LOT. 12 D [3 lf) A J (U 2519205012 - t- =#.#3:C&?emh'225,Ip'~jNPM~- SCHAGEMAN ~~--- - LOT 9 2519205009 1-17 1 1 Br- ' RCPTN # 2002124026 11/19/2002 08:41:00 # PAGES - 2 FEE - $11.00 M RODENBERGER RECORDER, LARIMER COUNTY CO STATE DOC FEE - $.00 GRANT OF EASEMENT AND RIGHT-OF-WAY This Grant o f Easement and Right-o f-Way is granted by _ Emmett E. Duemke and Marsha R. Duem-ke, Gr~ 21-Irn of Estes Park, a municipal corporation, Grantee, this /9. 44- , 20 ¢5) jl,~~~ . ' day of NOW THEREFORE, in payment of One Dollar ($1.00) and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Grantor hereby conveys and grants to the Grantee, its successors and assigns a permanent easement and right-of-way, including the perpetual right to enter upon the real estate, herein described, at any time that it may see fit, to construct, operate and maintain its underground electric distribution lines, with all cables, wire, fixtures and devices, used or useful in operation of said line, through and along a course as said line may be hereafter constructed in, under, through, over and across the following described property located in the County of Larimer , State of Colorado, to-wit: LOT 11, STANLEY HTS. Said easement is described on "Exhibit A," attached hereto. S-7 12- I 9 d.ki. Together with the right to enter upon said premises, survey, construct, maintain, operate, control and use said electric distribution lines and to remove objects interfering therewith, including trimming and removal of bushes, trees and other vegetation, and the right to permit the installation of buried cables of any electric or communication utility. The Grantor reserves the right to cultivate, use and occupy said premises for any purpose consistent with the rights and privileges above granted. The Grantor hereby warrants title to the easement herein granted and conveyed to the Grantee and agrees to protect and defend the title of thc- Grantee from and against all persons whomsoever. Said warranty shall be subject to all liens, mbranbes-re:FGE£imisreselvations, and rights-of-way ofrecord on the date hereof. -. 1 9 02-6 YL (Date) · ficukAG lA . f) i-7 /4 Of ko Q (Date) .-/ - L, C (Date) STATE OF COLORADO) SS. County of Ar#,04 hee ) The foregoing instrument was acknowledged before me this /9 +A day of Og'*k , A.D. 20 0 6l by ·09 m i ryk Ligrr My commission expires: 72+464:07 W , 20 t>lp (Seal) gU*:7 9<*u AMINTA BURR STATE OF COLORADO Notary Public NOTARY PUBLIC PLEASE RETURN TO CITY OF ESTES PARK ~ ATTN: ~u*,1., L & P DEPI, 1. BOX 1200 ESTES PARK, CO 80517 1-16 EXHIBIT"A" EASEMENT DESCRIPTION: A ten-foot strip adjacent to the north property line of Lot 9, Stanley Hts., beginning at the east property line and extending 262.75 feet west. h 0 63 - lo GIBBS --% LOT 12 D IC] Lf) CZA -3 CU 2519205012 SCHAGEMAN LOT 9 2519205009 1-15 RCPTN # 2002107474 10/10/2002 08:00:00 # PAGES - 2 FEE - $11.00 M RODENBERGER RECORDER, LARIMER COUNTY CO STATE DOC FEE - $.00 GRANT OF EASEMENT AND RIGHT-OF-WAY This Grant of Easement and Right-of-Way is granted by _ Jeoffrev Jack Schageman, Grantor, to the Town of Estes Park, a municipal corporation, Grantee, this 24{L day of St Fte wdoue , 20 0 2- NOW THEREFORE, in payment of One Dollar ($1.00) and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Grantor hereby conveys and grants to the Grantee, its successors and assigns a permanent easement and right-of-way, including the perpetual right to enter upon the real estate, herein described, at any time that it may see fit, to construct, operate and maintain its underground electric distribution lines, with all cables, wire, fixtures and devices, used or useful in operation of said line, through and along a course as said line may be hereafter constructed in, under, through, over and across the following described property located in the County of Larimer , State of Colorado, to-wit: LOT 9, STANLEY HTS. S- 12- I 9 A.W. Said easement is described on "Exhibit A," attached hereto. Together with the right to enter upon said premises, survey, construct, maintain, operate, control and use said electric distribution lines and to remove objects interfering therewith, including trimming and removal of bushes, trees and other vegetation, and the right to permit the installation of buried cables of any electric or communication utility. The Grantor reserves the right to cultivate, use and occupy said premises for any purpose consistent with the rights and privileges above granted. The Grantor hereby warrants title to the easement herein granted and conveyed to the Grantee and agrees to protect and defend the title of the Grantee from and against all persons whomsoever. Said warranty shall be subject to all liens, encumbrances, restrictions, reservations, and rights-of-way of record on the date hereof. 67-- 1*•frz-% 12- ~CS-/' €/69/ /AL (Date) U (Date) (Date) STATE OF COLORADO) SS. County of ) The foregoing instrument was acknowledged before me this eu day of if ~t0/77)-10£10 , A.am ©2 /'h :by ~4~u» 3,04~Wejytin My commission expires: (_ 439,(.C, 3/0(104 , 20 04.de le 1-fr ---- - ~ MARIA RAMIREZ .~ ~ B ...---7 (Seal) ; I Notary Public, State of Texas ® 62 L Notary Rublic/' PLEASE RETURN TO CITY OF ESTES PAR~ ATTN: #~A-kd.k, _L& P DEPI, RO. BOX'1200 ESTES PARK, CO 80517 1-14 . *7 +41'¥-t/,5.' 173+7- ~ *¥0,3"-C¢2;47·tr. '. m' 1 . . 51. €l .VT July 7,2003 Special Edition The EPA's Toxic Release Inventory report needs explanation Last week, the F ort Collins Coloradoan ran its annual story about the EPA's so-called Toxic Release Inventory, or TRI. Once again, Rawhide was mentioned as one of the top 10 polluters in Colorado. The following is being submitted this week in the form of a "Soapbox" letter to the 43~ A-tt'I Coloradoan to set the record straight. The TRI report is perhaps the most misleading piece of so- ~ called pubticinformationthati'veseenduring my 35-yearcareerinthepowerindustry. Iwant you M - 1 -fidjilidi-/ to know thefacts and to be proud of our environmental record and efforts here at Platte River...Brian 1.gl-- Moeck - Every year about this time, a report called the "Toxic Release Inventory" (TRI) is published by the Environmental Protection Agency... and every year, the report includes information on theRawhide Energy Station, our power plant north of Fort Collins. You may have seen something in a newspaper about the TRI report, or maybe heard something about it on the radio. The information in the reports can be confusing and even misleading. Let' s take a quick look at what really happens at Rawhide. Brian Moeck About 98% of the materials reported in TRI are metals that exist naturally in soils and rock, as well as in the coal we use to make electricity. When the coal is burned, ash is formed (like the ash from a fireplace or campfire) and metals in the coal remain in the ash. We store this ash at the plant site, in a state-approved and inspected reclamation area. Some utilities choose to sell their ash to be used to make concrete for roads or buildings, or as a soil conditioner for gardens and farms. Here' s the confusing part-ifashis sold forcommercial purposes, it does not have to bereported. But ifit's stored atthe plantsite, reporting is required. It' s also confusing that the EPA has classified coal ash as non-hazardous, but requires that it be reported as part of TRI. Finally, TRI implies a "release" of chemicals. About 98% of what we report is not"released" at all, but is stored in our reclamation area for potential beneficial use in the future. These examples at Rawhide bolster a common criticism of TRI reporting; that it does not provide information on exposure or health effects. We encourage changes to make the TRI report more meaningful to the public by including information related to health effects, rather than simply listing volumes of material. As another example, the Trapper Mine in Craig, Colorado, was ranked third on the EPA's TRI report. Trapper Mine extracts coal from the earth and returns its ash, from a nearby power plant, to the earth as part of its reclamation process. Trapper Mine, the so- called third worst polluter, received the "25-year Achievement Award" last September from the Department of Interior as one of three best examples in the United States of mined land reclamation in the 25-year history of federal surface mining law. At Platte River Power Authority our mission is focused on reducing environmental impacts that are of concern to health officials. Recently, Rawhide made a change to its operations that dramatically reduces particulate emissions (soot) when the plant is started. During normal operation, over 99.9% of the particulates from burning coal are removed before reaching the air by using filter baghouses (essentially, giant vacuum cleaners). Also, even though Rawhide is already ranked as one ofthe cleanest coal plants in the United States, we are lowering emissions even further, with reductions of 9% and 35% for sulfur dioxide and nitrogen oxides respectively, by 2006. Our efforts are voluntary, working with Colorado' s Department of Public Health and Environment, which is now seeking other industries to follow our lead. Other efforts include installation of more efficient equipment in our plant and office facilities, aggressive recycling and waste reduction programs. With existing and planned improvements, the total emissions associated with electricity usage by our customers will be lower in the future than they are today, even as consumption increases. The TRI report willlikely continue to come outevery year, and you may hear again aboutRawhide beingon TRI's list. We humbly suggest that when you see this report, or other information in the media about TRI, that you look more closely at what is behind the numbers. We live here, too and are proud of our environmental record at our Rawhide plant. We promise to be proactive in understanding and communicating health effects associated with electricity generation and will seek continuous improvement as we serve our communities and customers. IMBMMEY 9/17€92*.• e-QUI),5*-Of' I' '. LIGHT AND POWER FUND 2002 VS. 2003 MONTH CASH FLOW COMPARISON JUNE JUNE 2002 2003 Difference Revenues Utility Sales $ 567,339 $ 657,355 $ 90,016 Other 22,478 3,094 (19,384) Total Revenues $ 589,817 $ 660,449 $ 70,632 Expenditures Operation and Maintenance Expense Source of Supply $ 293,604 $ 302,728 $ 9,124 Distribution and Maintenance 102,827 78,029 (24,798) Customer Billing and Accounts 42,589 52,900 10,311 Administration and General 89,913 34,078 (55,835) Transfer to Vehicle Fund 368 2,617 2,249 Total Operation and Maintenance Expense $ 529,301 $ 470,352 (58,949) Debt Service 25,145 24,917 (228) Capital 47,799 60,348 12,549 Transfers to General Fund and Museum 62,433 65,661 3,228 Total Expenditures $ 664,678 $ 621,277 $ (43,401) Surplus (Deficiency) $ (74,861) $ 39,172 $ 114,033 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. R L&P 1 LIGHT AND POWER FUND 2002 VS. 2003 YTD CASH FLOW COMPARISON YTD YTD June June 2002 2003 Difference Revenues Utility Sales $ 3,893,522 $ 4,059,602 $ 166,080 Other 66,114 186,283 120,169 Total Revenues $ 3,959,636 $ 4,245,885 286,249 Expenditures Operation and Maintenance Expense Source of Supply $ 2,012,249 $ 1,988,010 $ (24,239) Distribution and Maintenance 622,215 587,251 (34,964) Customer Billing and Accounts 287,490 324,220 36,730 Administration and General 612,104 471,634 (140,470) Transfer to Vehicle Fund 2,209 15,700 13,492 Total Operation and Maintenance Expense $ 3,536,267 $ 3,386,815 $ (149,452) Debt Service 150,868 149,500 (1,368) Capital 466,027 620,138 154,111 Transfers to General Fund and Museum 362,128 393,965 31,837 Total Expenditures $ 4,515,289 $ 4,550,418 $ 35,129 Surplus (Deficiency) $ (555,653) $ (304,533) $ 251,120 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. R L&P 2 LIGHT AND POWER FUND 2003 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget June YTD % of Target 2003 2003 Budget % Revenues Utility Sales $ 8,019,012 $ 4,059,602 51% 51% Other 378,180 186,283 49% 50% Total Revenues $ 8,397,192 $ 4,245,885 51% 51% Expenditures Operation and Maintenance Expense Source of Supply $ 4,219,944 $ 1,988,010 47% 49% Distribution and Maintenance 1,153,430 587,251 51% 50% Customer Billing and Accounts 862,685 324,220 38% 50% Administration and General 1,187,438 471,634 40% 50% Transfer to Vehicle Fund 31,400 15,700 50% 50% Total Operation and Maintenance Expense $ 7,454,897 $ 3,386,815 45% 50% Debt Service 299,000 149,500 50% 50% Transfers to General Fund and Museum 787,930 393,965 50% 50% Capital 1,057,380 620,138 59% 50% Total expenditures $ 9,599,207 $ 4,550,418 47% 50% Note 1) Charge for Services target % based on previous years data. Note 2) Source of supply Target % based on previous years PRPA invoices. Note 3) Transfer and debt service are annual amounts accrued on a monthly basis. 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Inf unr +YtAR TO DATE ELECTR[C SALES. ~8,019,011~ OL-d'91 23 6.14% 2003 YTD ~- VS 2002 . 71, I *t 9,000,000 * 000,000 4 - ·· ~ . 9 lip . f 7/3/2003 2003 Year-to-Date Electric Revenues vs Budget » 9,000,000 1 .1 ' 8,000,000 7,000,000 1- . 6,000,000 - 5,000,000 0 Budget 4,000,000 -4 - -- - - - - - - I Actual 3,000,000 . e. 2,00.0,000 ' $:4 1,000,000 --1-1 - =* 0 i LIlli I '*.I ' C • _O L. C =, CD Cl . r. 4 '2 5 2 2 =5 -2 < 0 4 1 /0. S . It 2003 Year-to-Date . 1 PRPA Invoices vs. Budget I . 4,500,000 .. ** 4,000,000 ' 'I 3,500,000 . 3,000,000 -- ..lip 2,500,000 --- - - - Il Budget 2,000,000· - - - - i Actual --i Ttilk 1,500,000 · -h- 1,000,000 ' 500,000 U 1.- 1 6 6- >. r Cl g - 22 €g '2 298 ./. R L&P-11 1, -100 AON 11 4 Oaa 1 1 1 1 1 080 1 1. 1 ~ ' ~ *-AON . WATER FUND 2002 VS. 2003 MONTH CASH FLOW COMPARISON JUNE JUNE 2002 2003 Difference Revenues Water Sales $ 213,008 $ 191,723 $ (21,285) Plant Development Tap Fees 8,848 14,554 5,706 Water Rights Tap Fees 10,645 18,540 7,895 Other 22,092 52,137 30,045 Total Revenues $ 254,593 $ 276,954 $ 22,361 Expenditures Operation and Maintenance Expense Source of Supply $ - $ -$ - Purification 22,387 28,132 5,745 Distribution and Maintenance 37,528 26,364 (11,164) Customer Billing and Accounts 7,331 6,440 (891) Administration and General 46,114 31,167 (14,947) Transfer to Vehicle Fund 417 792 375 Total Operation and Maintenance Expense $ 113,777 $ 92,895 $ (20,882) Debt Service 25,564 25,348 (216) Capital 43,400 158,613 115,213 Total Expenditures $ 182,741 $ 276,856 $ 94,115 Annual Surplus (Deficiency) $ 71,852 $ 98 $ (71,754) Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. RW1 .. WATER FUND 2002 VS. 2003 YTD CASH FLOW COMPARISON YTD YTD June June 2002 2003 Difference Revenues Water Sales $ 942,553 $ 836,190 $ (106,363) Plant Development Tap Fees 96,448 152,497 56,049 Water Rights Tap Fees 115,532 188,665 73,133 Other 65,101 125,238 60,137 Total Revenues $ 1,219,634 $ 1,302,590 $ 82,956 Expenditures Operation and Maintenance Expense Source of Supply $ 1,077,902 $ 75,769 $ (1,002,133) Purification 154,623 212,680 58,057 Distribution and Maintenance 212,642 247,914 35,272 Customer Billing and Accounts 50,405 57,579 7,174 Administration and General 259,370 318,102 58,732 Transfer to Vehicle Fund 2,500 4,750 2,250 Total Operation and Maintenance Expense $ 1,757,442 $ 916,794 $ (840,648) Debt Service 153,386 152,088 (1,298) Capital 370,505 875,831 505,326 Total Expenditures $ 2,281,333 $ 1,944,713 $ (336,620) Annual Surplus (Deficiency) $ (1,061,699) $ (642,123) $ 419,576 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. RW2 . I WATER FUND 2003 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget June YTD % of Target 2003 2003 Budget % Revenues Water Sales $ 2,183,040 $ 836,190 38% 41% Plant Development Tap Fees 175,000 152,497 87% 41% Water Rights Tap Fees 330,000 188,665 57% 41% Other 100,013 125,238 125% 41% Total Revenues $ 2,788,053 $ 1,302,590 47% 41% Expenditures Operation and Maintenance Expense Source of Supply $ 125,000 $ 75,769 61% 90% PuMfication 398,351 212,680 53% 50% Distribution and Maintenance 561,408 247,914 44% 50% Customer Billing and Accounts 248,686 57,579 23% 50% Administration and General 782,075 318,102 41% 50% Transfer to Vehicle Fund 9,500 4,750 50% 50% Total Operation and Maintenance Expense $ 2,125,020 $ 916,794 43% 50% Debt Service 304,176 152,088 50% 50% Capital 1,269,135 875,831 69% 50% Total Expenditures $ 3,698,331 $ 1,944,713 53% 50% Note 1) Charge for Services target based on previous years data. Note 2) Source of Supply target based on previous years NCWCD invoices. Note 3) All other targets based on % of Year complete. RW3 4 FEDERAL/ STATE WATER REGULATIONS On Going Inor£rallies-once a year, set of 14 target contaminants. Samples collected from each facility at entry to distribution system . Nitrite/Nitrate as Nitrogen -once a year from each facility at entry to distribution Organics- samples submitted once every six years covering a wide range of organic contaminants resulting in multi- page analysis from each facility, samples collected at entry point to distribution Radionuclides-samples submitted every three years. Disinfection/ chlorine residual-monitored continuously at each facility. Monthly report filed to the State Turbidity-monitored continuosly at each facility. Monthly report filed to the State. Micro-Scopic Particulate Analysis (MPA)- Once a year from each facility. Requires paired samples of Raw water verses finished water removal. ** frequency of this analysis may be significantly increased, pending developing regulations. Lead and Copper- The first implemented of a new series of water regulations resulting from the EPA's Safe Drinking Water Act. Testing began in 1992 from forty high risk residential homes. Analysis is now required every three years from 20 high risk single family residences. Compliance monitoring is on-going Consumer Confidence Report-once a year, water quality summary from previous year's data which is published and mailed to all water customers. Acrvlamide/ Epichlorohydrin- once a year letter of certification verifying polymer safety. Operator-in-Responsible-Charge-Requires 24 hr. over-site ofplant operations by an "A" level certified Operator with a class II distribution license. Micro-biological (BAC-T's)- multiple samples collected every month from the distribution system for pathogenic analysis. All samples are submitted to a certified laboratory who report test results directly to the State** In 1990 the TOWN OF ESTES PARK WATER DEPT was required to submit only four samples/month. In 1996 monthly sample collection was increased to 10/ month (120 per year). This year the State increased our test requirements to 220 samples a year. It is anticipated the number of required tests will increase again in the next two years (population based ) New regulations Filter Backwash Rule-requires the Town to submit a detailed report to the State which indicates recycle frequency, flows and percent of total production. All recycle streams must be returned to the facility prior to the treatment point and some additional treatment may be required to meet standard as specific quality standards could be implemented in the future. In addition, the Town must provide to the State a detailed schematic showing all plant processes and give specific detail to the recycle system. At this time there is no limit on maximum allowable return flows into the plant. The State intends to review collected data prior to making rule changes. This information must be delivered to the State by the end of December, '03. Disinfection Bv-products/ Stage 1 &2 D/DBPR-Requires public water systems to monitor TTHM's and HAA5's (chlorination by-products) throughout the distribution system. Total organic Carbon levels must must also be monitored as a precurser source indicator. Water systems not meeting State criteria for TTHMS and HAA5's must collect samples from four different representative points in the distribution system quarterly for a year to create a disinfection profile. Samples collected and analyzed last summer indicated the Town is currently meeting the State's criteria for TTHM levels. While this releives the Town from the mandatory requirements of the DOBP rule the State still expects the town to be able to develop a meaningful disinfection profile and have it available on request. Data collection for this profile should begin 7/03 with meaningful information available by 1/1/04. Enhanced Long Term Surface Water Treatment Rule/ #1 & #2-Requires public water systems to up- Grade and reconfigure the filtration process so each filter can be monitored separately and continuously. Each filter must have filter-to-waste function and combined filter effluent turbidity can not exceed .30 NTU-the previous turbidity standard was.5 NTU. The new rule mandates an automatic violation requiring public notification at 1.0 NTU. The old violation level was 5.0 NTU. Compliance deadline for this phase of the rule is 7/04. Source Water Assessment and Protection plan- Initial phase, prepared by the State, scheduled to be completed '03. The final report will delineate intake watershed area, identifies potential contaminants, determines risk to water system users. The 2nd phase is pre pared by the water provider, is voluntary at this time, and presents a plan ofprotection for the identified hazards. Vulnerability Assessment and Emergency Response Plan-Required from all public water systems serving more than 3,300 people. The purpose ofthis study is assess potential bioterrism preparedness so the water system can maintain the ability to provide a safe and reliable supply of drinking water. The vulnerability assessment phase is to be submitted by 6/30/04 and the ERP must be certified by 12/31/04 Radon and Arsenic Rules-These new regulations should not effect the TOWN OF ESTES PARK WATER DEPT. The Radon rule applies only to ground water systems, and our arsenic levels are well below the MCL. Maximum Chlorine Residual Concentrations- The EPA has established a maximumC12 residual level in the distribution system of 4.0 mg/L. This rule takes effect 1/1/04 Some of the regulations presented above are works in progress and may be subject to change. As it stands now the rules resulting in the greatest increase in cost (analytical and man-hours ) are the D/DPR and the IELTSWTR. We won't know the extent of testing required until some background data is established. Bac- T testing has become not only a major lab expense but demands a huge labor investment. The Vulnerability Assessment will be expensive because, most likely, an outside professional firm will have to be contracted to do the work. I should be noted that the EPA, by law, is obligated to continuosly review and recommend new contaminants for regulation. This is not the end of the list