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PACKET Utilities Committee 2003-03-13
V / C/1/4 't AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE March 13, 2003 8:00 A.M. Preparation date: 3/6/03 *Revision date ACTION ITEMS Light and Power Dept 1. Street Light Underground Project - Hwy 36 from Museum to Gun Club Request Approval of Budgeted Project 2. Utilities Vehicles - One LP Vehicle and Two Water Vehicles Request Approval ofBudgeted Transactions Water Dept 3. Voluntary Conservation Program Recommended by Black & Veatch Request Approval to Adopt REPORTS 1. Financial Report 2. Termination ofIn-House Explosive Operations 3. Channel 39 Request for Proposal (RFP) 4. Olympus Dam Project 5. Year-to-Date Water Use vs. Water Rights 6. Water Department Backflow Prevention Program/Employee 7. New Decorative Light Ribbon Cutting Ceremony Note: The Utilities Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum March 10, 2003 TO: Utilities Committee EROM: Bill Linnane ~7~, SUBJECT Hwy 36, Museum to Gun Club Underground/Upgrade of Secondary Line Background: The proposed project is located on the south side of Hwy 36, between 4th Street and Community Drive as shown on the attached map. The project consists of under grounding 1750 feet of secondary line and replacing the old wood light poles with new decorative lights and poles. The poles are old and need replacing. The lines will improve electric service to the trailer park area of Stanley Park and improve the visual appearance of Hwy 36. TA Enterprises was the low bidder on the Dry Gulch underground project that was approved for construction at the January light & Power Committee Meeting. Their bid was approximately one-half of the bid submitted by another local firm. Last week T.A. Enterprises offered their bid prices for the proposed project and passed on an additional $900.00 equipment savings if construction began the first week of March. Staff received verbal approval from the Utilities Committee members to proceed with the project prior to the March 13th Utilities Committee meeting. Cost/Budget Budget $30,000 Cost T.A. Enterprises $ 8,750 Town Supplied Material $13,000 Town Labor/Equipment $ 7,500 Total Cost Estimate $29,250 Action: Staff recommends retro-active approval of the project 1) $8,750 to T.A. Enterprises; 2) Approximately $13,000 of Town inventory material; 3) $7,500 of in-house labor and equipment; for a total project cost of $29,250. BL/mjs Attachment 1-1 r.. £/44 -f - .1 f // , li tt, E //23 I i 7 . MUI 1 0¢[$(-2=ZE. ·»1 1·4-tzES~ i~#- f it 4 i 1**r 0 + y* . 1- f L.i *fit .'. 1. 5. le I I . 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C .. d'64 1 l'. f P ~ : b<.\X 2 21 4 Fbil, 1 & 1/7~ rz---c--I- + b». 1/ 11 1 h' # 7 / \ .f 01 2 4 0 7 4 :/.-}-43· 7 4 1 1 · ff f i i· : * /· 466 2 1 ' .~ 'ihi 1 14 2 -- - f £ ..7, 2/2 Al £ 0 J'%, -,1. 41 . 24 ,c-:h: 34107*. 1 1 - : 1.-;zzj . i .1 :4<#pj .., 129 Ul l[, 5. f i> I I E 40 1 -r -/525. 1 t, ~41[Zh- .- i .$ I h I. 1 11 + // i · e § 11 1 32TFTKil L.-61 4%/ bO'q*~~ ·// 1 I <bt„:~ i ~~ ·~ New UnddrGrauriel TOWN of ESTES PARK Inter-Office Memorandum March 10, 2003 TO: Utilities Committee FROM: Bill Linnane~#A.Bave Mi SUBJECT: 2003 (Water & L& P Departments) Vehicle Purchases Background: Tmck 1 - The Water Department has budgeted for the replacement of 903.7A w/utility body (1995 Ford F-2504x4) as this vehicle has 8 years of service and 103,020 miles. This vehicle is within the Town's vehicle replacement parameters (Type 4). Truck 2 - The Water Department has also budgeted for an additiona14x4 pick-up for use by the backflow prevention employee to be hired by May 2003. The employee is anticipated to be hired before the new vehicle arrives. Truck 3 - The Light and Power Department has budgeted for the replacement of truck 933.34 (1997 4x4 Jeep Wrangler) as this vehicle has 6 years of service and 57,611 miles. This vehicle is within the Town's vehicle replacement parameters (Type 3). (Continued on page 2) Cost/Budget Truck 1- Truck 2 - Truck 3 - Budget: $38,000 Budget: $32,000 Budget: $22,000 Water Dept 4x4 w/Utility Body Backflow 4%4 Pickup L&P 4x4 Meter Vehicle Transwest GMC: 2003 GMC Transwest GMC: 2003 GMC Pro Chrysler Plymouth Jeep $37,371.00 El9,625.00 2003 liberty 4x4 $ 7,509.00 Trade-In $20,275.00 $29,862.00 - Bid Price $ 6,500.00 Trade -In $13,775.00 - Bid Price Phil Long Ford: 2003 Ford Burt Automotive: 2003 Ford $39,176.48 $19,712.00 $ 6,750.00 Trade-In Estes Park Auto Mall: $32,426.48 - Bid Price No response Phil Long Ford: 2003 Ford Estes Park Auto Mall $19,761.00 No response Burt Automolive: 2003 Ford Estes Park Auto Mall Ferrero Auto Center $38,028.48 No response No response $4,000.00 Trade In $34,028.48 - Bid Price 2-1 f Background - Continued #om Page 1 The Water Department Truck #2 will be used very moderately since a majority of the backflow prevention responsibilities are office related. The Water Department could use the L&P trade-in Je~p of Truck #3 which is a 1997 Jeep with 57,611 miles. This vehicle could accommodate the Iow use of the backflow employee for at least 3 years. Staff recommends this approach. Action: Staff recommends: Truck 1 - Purchasing Truck 1 from Transwest GMC for a cost of $29,862.00. Truck 2 - Transferring Truck 3 trade-in, the 1997 Jeep, to the Water Department in lieu of purchasing Truck 2. The Water Department will transfer $6,500 to Light & Power for the truck. A new vehicle purchase can be delayed for at least 3 years. Truck 3 - Purchase Truck 3 from Pro Chrysler Plymouth Jeep for a cost of $20,275.00. $6,500 will be transferred per above. BL/mjs 2-2 GENERAL VEHICLE REPLACEMENT POLICY GUIDELINES Summary Tvoe 1 - Liaht Use 80,000-90,000 miles Pickups 1/4, lh, 34 ton or 10 years Light use 4x4s *De 2 5 Heavv Wse .. · ~ i 09 1, ·80,090 miled,.:,3-;" . p - 9 9 •' 4 6 · ~-,#--G- e .. 4 * .11 1,1 Mr·, C« & . 4 9 -/ '. 3 ' t h '.. Pitkups 42, ·34'~ton . 1-:'. ," - O.¢18940 ye*s,p , ,-.0- f '+ 4.4 . ©.4 243.1 :.1., 1,1. ty . I 4 0 - , ~'t' ~ - 4- /~ ~ ~ 41 Snowplows. f . I ·t ...~ 3, 2 ··g. u . <MY 3 39.. Tvpe 3 - Heavy Use 60,000 miles Jeep Wranglers or 6 years (meter readers) 1hme 4 : Medium•Use - 1. i.d'"+ - ~ 'ti'7' . ,$80;009-90*10.Milds:T '231~ ~93 21r' -·AF,1. I 4 4 ./ U * T 4 Pt¢Rupy/4 ton k 7 ; . 1'1 ~1-12-:,.4.r·*pr..1 3<:dr z.8:<yedrsot = 2. < 245*-x.136-.4..f:+38% Type 5 - Heavy Use 50,000-60,000 miles 1-ton or 5-6 years (duty trucks & dumps) 4. · S *.-, I ...t. . I I I :' M:r~; . 4•vA.. ~ ' : Tvpe-.6 - *ExtratHeavv Use,· N K . r :4 "Manitof costs: * 41,·. '46, ... .~ 0 5+ s. ...3 7:4 9 - , f. , trilife 15 ydarsj ./ ....1. :• ~YotpTow/dump> 3.-*2.1.- 1,41.- t.+21. .0 4,44'.,»44 4,hy...91 1<4-2*.1-' 77*20. t.: ~32,3hw-1 ~ -1 Tvpe 7 - Heavy Use 80,000-90,000 miles Police cars or 4-41/2 yearS ' .Tvp698:- Licilit' 0@e .1 1. .1. 1.. " 31001000-120,000*rniles,·F, ,>, 4·e, 'At ..'Mra· .Cars: 1 .w .*f.$~fe ,. i, ·.or,: ./ t. 4 7,; "* #year*·''l,ttl '~r;. 'Vi ,•*. 1~17.'y,tif-t 449 Tvpe 9 - Heavy Use 50,000-60,000 miles 1-ton or 10 years (snowplows) ¥*ba'1* -4Hea99 Use,(hour meter¥t ' fg't 02-*0023;000*hours: 0 .4,4,3 .; v·' :·t/5.,;6,%;, 3 -1.-ton ' · ' - ~'*... ~43,4 12.2 ' 0,['1:4:yeairs- :. <€:21 421 -4,112,-9,70'. -"·'ur·,4 4(special,Ose -0..blastititi truck)·, v $ f L , -1 . • 11, r..1- 2.% 4 t¥-'.1:4,*>~ tri©:~: 18.4'-%,2 11,,i ,-4f Tvoe 11 - Heavy Use (hour meter) 6,000 hours Tractors or 12-15 years (loader/backhoe/grader/tractors) 3TVpe-·12- Hea*v Use.(hour meter) 4 2<, t ..19Ibrlit€.cdst€»%{; ,?44...7 6.,,53*,d 42·'29 , \$' 4.4/'. ~Street,sw@epers ..7 4 0 2 :ed ..5 2.06#000. Moups.'(94 2 ,*: 0.., ·41:4 Jav'Al h..¥ 4 8 4*Inil -1,311,4 r. 1 'P[ 19.~years;'144'-'Ct - , .,1. 5. r.1 ..1.. ), 5...0 'r 4 . 4 -1 *4 ' Tvpe 13- Heavy Use (hour meter) 8,500-9,000 hours TrucIVAerial or 12 years (L&P buckets) TOpe- 1-44 Medium'.Wse (hour ftieter-).42 r = 04650-7,09.1)60¢§ ~13*¥47 .m·'4"· 54. V. 64 4 . 5/3 "1 :Walker mow@rs , ..3 -1 1,4.2 ·.dr·:7-:107yhars> · P.. LJ ,~ .I·;? , ,V . 0 .,~ij, 9 M V . 11 '.1 '1.0 1? 2. Ap M ti 41 4.11 .1 4 .> '(Seasonal Use) 2. w ./.t ' 1/ , Tvpe 15 - Medium Use (hour meter) 800-1,000 hours E-Z Go's or 10 years (seasonal use) NOTE: Certain circumstances such as high maintenance on a particular vehicle, or change of use of a vehicle may require replacement outside of these guidelines. 2-3 To: Utilities Committee From: Bill Linnane CUK- Subject: Hwy 34/36 Intersection Traffic Light Poles Painting Project Background The poles at this intersection need to be repainted. CDOT does not paint the traffic light poles, since it is not in their specs. The Town budgeted $12,000 to repaint the poles at this intersection. We asked Cornerstone Engineering to provide Specifications and a traffic control plan and solicite prices and manage the project. The Price for the project, including all of the above is $11,800. Cost/Budget Budget: $12,000 Cost: $11,800 Action Staff recommends approval of the Project at a cost of $11,800. TOWN of ESTES PARK Inter-Office Memorandum March 10, 2003 TO: Utilities Committee , FROM: Bill Linnane (trk SUBJECT: Voluntary Water Conservation Program Proposed by Black & Veatch Background: Upon a water conservation suggestion by the mayor, the January Public Works Committee recommended that the Town adopt a volunteer water conservation program for this summer. Black & Veatch submitted the attached letter report that recommends a program that would benefit the Town during a Stage I, Stage II, or Stage m water supply condition. These stages are as follows: • Stage I This is the normal mode of operation. The voluntary water conservation measures listed in the report are suggested to encourage prudent water use. • Stage n This stage is tciggered by the loss of one of the water supply sources and a likely reduction in the other supply source. Mandatory water restrictions are in effect to reduce water demands. Water rates are increased to recover same amount of revenue as existing rates recover under Stage I conditions. A future emergency water rate increase would be required. • Stage III This stage is triggered by the loss of both water supply sources. Severe water restrictions are in effect and water rates are drastically increased to recover same amount of revenue as existing rates recover under Stage I conditions and to penalize unnecessary water usage. A future emergency water rate increase would be required. 3-1 Background - Continued./Pom Page 1: The report recommends the following non-watering schedule. Street addresses ending in 0 to 4, non-watering days: Monday, Thursday, & Saturday. Street addresses ending in 5 to 9, non-watering days: Tuesday, Friday & Sunday. Other water savings measures are outlined in the report A summary of the B&V Report would be included in the summer-cycle Town utility bills and will be the subject of several news releases. As mentioned in the B&V Report the Town has a limited supply (250) of water saving devices available to the public upon request The Town will also offer commercial accommodations guest door hangers that promote water savings. Cost/Budget N/A Action: Staff recommends approval to adapt the Black & Veatch Report BL/mjs 3-2 DRAFT Town of Estes Park, Colorado Water Conservation Plan Stage Ill Immediate action is necessary in Stage III to cD'astically reduce water demands. The Town's primary tool for achieving short-term reductions in water use is to declare that Stage III conditions exist and to enact restrictions to &astically reduce water consumption until adequate supplies are available. The goal of the restrictions is to assure that water is continuously available to all customers for only essential uses that protect the health, safety, and welfare ofthe public. Town of Estes Park, Colorado Water Conservation Restrictions Stage I Stage 11 Stage 111 Demand Management Measures (Normal) (Moderate) (Emergency) Impose water rate surcharge No No Yes Allow turf Irrigation Yes Yes No *Designate voluntary watering days Yes N/A N/A Designate mandatory water days No Yes N/A Voluntary landscape/lawn non-watering Yes Yes N/A between 10 am and 6 pm. Mandatory landscape/lawn non-watering N/A Yes N/A between 10 am and 6 pm. Limit lawn watering to 2 hours per day Yes Yes N/A on designated watering days Prohibit new lawn seeding or sod No Yes Yes Allow hand watering Yes Yes Yes Allow spray or bucket car washing Yes Yes No Allow use of automated car washes that Yes Yes No recycle wash water Allow use of automated car washes that Yes No No do not recycle wash water *Voluntary Non-Waterdays Street addresses ending in 0 to 4: Non-water days: Monday, Thursday, Saturday Street addresses ending in 5 to 9: Non-water days: Tuesday, Friday, Sunday 3/11/2003 3-8 DRAFT Town of Estes Park, Colorado Water Conservation Plan This is true for home car washing and commercial car washes that use a spray wand equipped with a normally-closed shutoff valve that requires hand pressure to open. Pricing System. To encourage conservation and water use efficiency, many utilities have established an increasing block rate structure. As usage increases, each block (or volume) of water costs incrementally more than the previous one. Conservation rates are set so a customer moves into a significantly higher rate block when usage exceeds a pre- set amount. If the Town sets the target value too low, even "water-wise" customers will move into the higher rate block during peak usage months. Set the target value too high, and many large users will "escape" having to pay higher unit costs for above normal water use. Enforcement. Since Stage I encourages voluntary water conservation practices, enforcement provisions are not necessary. Refer to the attached Table. Stage Il Immediate action is necessary in Stage II to reduce water demands. The Town's primary tool for achieving short-term reductions in water use is to declare that Stage II conditions exist and to enact restrictions to reduce water consumption until adequate supplies are available. The goal of the restrictions is to assure that water is continuously available to all customers for minimal irrigation and essential uses that protect the health, safety, and welfare of the public. The tabulation on the next page shows suggested demand management measures that correspond to Stage II. Stage 111 Immediate action is necessary in Stage III to drastically reduce water demands. The Town' s primary tool for achieving short-term reductions in water use is to declare that Stage III conditions exist and to enact restrictions to drastically reduce water consumption until adequate supplies are available. The goal of the restrictions is to assure that water is continuously available to all customers for only essential uses that protect the health, safety, and welfare of the public. The tabulation on the next page shows suggested demand management measures that correspond t0 Stage III. 3/11/2003 3-7 DRAFT Town of Estes Park, Colorado VVater Conservation Plan Residential Fixture Leak Detection. Faucet drips should be fixed and toilet leaks could be detected by the addition of food coloring to the toilet tanks.. Non-Structural Measures Non-structural controls include public education, pricing system, and enforcement of restrictions that are imposed during drought periods. Public Education. This includes water conservation outreach programs to schools, homebuilders, landscapers, individual customers, the general public, and the media. Bill stuffers, special mailings, and other educational materials can be used to craft an effective public education program. Such outreach programs will change the way in which people view water, which is key to making short-term behavior changes become permanent. Commercial guest room door hangers could educate guests on water conservation and request water conservation. The Town has a limited supply at no cost. Individual water conservation habits. • Bathroom. Turn off water when you brush and while during shaving. Don't use the toilet as a trash can and use baths with M full tubs and take shorter showers. • Kitchen. Store cold water for drinking in the frig and run the dishwasher only when full. • Laundry. Purchase high efficiency appliances and wash full loads of laundry. • Voluntary Non-Watering days and Non-Watering Hours of the Day. The tabulation on pages 6 and 7 establishes a schedule that would drastically reduce water use. • Open Hoses - The use of open hoses except for deep watering of trees, bushes, flowers and gardens should be avoided at all times. • Hose Shutoff Valves - For outdoor uses other than irrigation, hoses should be equipped with a normally-closed shutoff valve that requires hand pressure to open. • Exterior Cleaning - Patios, sidewalks, driveways, and other hard exterior surfaces should be swept before a final spray ofwater is applied, if needed. • Car Washing - Washing cars does not consume much water if it is properly done, using a spray and/or buckets of water to wet down and rinse off the car. 3/11/2003 3-6 . DRAFT Town of Estes Park, Colorado Water Conservation Plan Another possibility is to install a separate irrigation meter so that part of the usage can be separately tracked and billed to the property manager. This may give property managers an incentive to conserve rather than simply allocating the irrigation usage and cost among all apartment or commercial units. Plumbing Code Revisions. The National Energy Policy Act of 1992 has done much to reduce indoor water consumption through the use of low-flow toilets, showerheads, and urinals. Manufacturers are also producing more water and energy efficient dishwashers and washing machines. However, the following plumbing code revisions should be considered to further reduce unnecessary water use: • Hot Water Lines Insulation - Insulating hot water lines will reduce heat losses and the amount of time the water has to "run" before it gets to the proper temperature. For example, showers can run for extended periods before the water gets to a suitable temperature. Accordingly, pipe insulation can save both water and energy. • Thermostatic Mixing Valves - By running the hot and cold water lines into a single mixing valve, the person taking a shower can set and get the target water temperature much more quickly, especially when the hot water line is insulated. However, homeowners and plumbing fixture suppliers may object to limiting acceptable product lines to just those that use a single valve. • Water Saving Devices - Flow restrictors could be added to residential plumbing fixtures. The Town has a limited supply of water savings devices that we are offering free to the public and a limit of one per lot, residential or commercial. • Multiple Shower Heads - Shower enclosures with multiple heads are now commonly seen in residential construction. If the multiple heads are set up in an either/or mode, then water use should not be increased by their presence. On the other hand, if more than one shower head is on at a time, it defeats the purpose of having low-flow fixtures. Mandating only one fixture per shower may be unnecessary and difficult to enforce. However, the City should encourage, by education or code revisions, that only one fixture be on at a time. Water Audits. Voluntary non-residential water audits of large water users could be conducted by Town staff. Water Line Leak Detection. The Town has a very effective leak detection program that has considerably reduced the amount of unaccounted-for water. This program should be continued. 3/11/2003 3-5 DRAFT Town of Estes Park, Colorado Water Conservation Plan Water Conservation Measures Stage I Voluntary conservation measures are proposed in this stage to embed water efficiency programs into the fabric of the community and achieve permanent reductions in per capita water use. Long-term water demand management programs include both structural and non-structural measures. Structural Measures Structural controls are "built into" each individual home or business and do not require a daily, conscious effort on the part of the consumer to save water. Lanhcape Criteria. Landscape criteria include the following measures to reduce water consumption: • Irrigated Turf Area - Reducing the amount of irrigated turf and making that irrigation more efficient will permanently reduce system-wide per capita water use. For example, to effect a 15 percent reduction in outdoor water use, the amount of irrigated turf area must be reduced by about the similar amount, depending upon the efficiency of the irrigation system. Setting targets for the amount of irrigated area per lot requires a cooperative effort of the general public, landscape design and construction firms, and area homebuilders. • Irrigation Control Systems - New and renovated irrigation systems could include rain or soil moisture sensors that automatically override the timer control ofthe sprinkler system. This would be a useful feature for parks and other public areas. • Drip Irrigated Area - Drip irrigation is more efficient than spray for many applications, especially those where bushes, flowers, gardens, and unusual shapes are being irrigated. • Sidewalk and Driveway Design - Lot design should be configured such that spray irrigation does not occur on both sides of the sidewalk. In addition, driveways should not consist of paved strips with irrigated area in between. While drip irrigation could be used in such strips, long-term water reduction goals favor the use offull width driveways. Sub-Metering. For multi-unit buildings, the Town should consider metering each customer rather than the structure as a whole. Experience shows that when each customer is accountable for paying the bill, water use goes down. However, the practicality and cost of sub-metering must be balanced against the potential water savings that may be realized. 3/11/2003 3-4 DRAFT Town of Estes Park, Colorado Water Conservation Plan Introduction The Town of Estes Park (Town) is developing water conservation policies that include voluntary and mandatory measures to ensure the integrity of the Town' s water supply. This report describes measures for the Board to consider in setting these policies. The Town obtains its water supply from the Colorado-Big Thompson (CBT) project and Glacier Creek. These sources are directly connected to the Town's treatment plants and do not include raw water storage. The Town could be without raw water if simultaneously the CBT project was out of service and Glacier Creek was not flowing. The current severe drought has potentially increased the possibility ofthis occurring. Water Conservation Stages Town staff have defined three water conservation stages that are triggered by the availability ofwater resources. These stages are as follows: Stage I This is the normal mode of operation. Voluntary water conservation measures are suggested to encourage prudent water use. Stage II This stage is triggered by the loss of one of the water supply sources and a likely reduction in the other supply source. Mandatory water restrictions are in effect to reduce water demands. Water rates are increased to recover same amount of revenue as existing rates recover under Stage I conditions. Stage III This stage is triggered by the loss of both water supply sources. Severe water restrictions are in effect and water rates are drastically increased to recover same amount of revenue as existing rates recover under Stage I conditions and to penalize unnecessary water usage. 3/11/2003 3-3 Table 1 LIGHT AND POWER FUND 2002 YEAR END BUDGET VS. ACTUAL FUND BALANCE CASH FLOW ANALYSIS 2002 2002 Adjusted Actual Budget Rev/Costs Difference Beginning Fund Balance 4,806,620 4,806,620 - Revenues Utility Sales 7,356,616 7,456,527 99,911 Other 451,306 490,411 39,105 Total Revenues 7,807,922 7,946,938 139,016 Expenditures Operation and Maintenance Expense Source of Supply 4,077,465 4,032,642 (44,823) Distribution and Maintenance 1,341,987 1,292,856 (49,131) Customer Billing and Accounts 629,068 551,004 (78,064) Administration and General 1,258,505 1,173,436 (85,069) Transfer to Vehicle Fund 4,417 4,417 - Total Operation and Maintenance Expense 7,311,442 7,054,355 (257,087) Debt Service 301,735 301,735 - Capital 2,323,701 1,631,778 (691,923) Encumbrances 2002 420,580 Total Expenditures 9,936,878 9,408,448 (528,430) Annual Surplus (Deficiency) Before Transfers (2,128,956) (1,461,510) 667,446 Ending Balance Before Transfers 2,677,664 3,345,110 667,446 Transfers to General Fund and Museum 736,756 724,256 (12,500) Annual Surplus (Deficiency) After Transfers (2,865,712) (2,185,766) 679,946 Ending Balance After Transfers 1,940,908 2,620,854 679,946 Note 1) The 2002 total actual expenditures include total encumbrances of $420,580. Note 2) The actual deficit and actual ending fund balance reflect the 2002 total encumbrances of $420,580. Table 2 LIGHT AND POWER FUND 2002 VS. 2003 MONTH CASH FLOW COMPARISON FEBRUARY FEBRUARY 2002 2003 Difference Revenues Utility Sales 425,123 713,568 288,445 Other 29,100 3,470 (25,630) Total Revenues 454,223 717,038 262,815 Expenditures Operation and Maintenance Expense Source of Supply 356,560 377,989 21,429 Distribution and Maintenance 102,243 80,263 (21,980) Customer Billing and Accounts 41,149 40,662 (48D Administration and General 82,930 48,576 (34,354) Transfer to Vehicle Fund 368 1,546 1,178 Total Operation and Maintenance Expense 583,250 549,036 (34,214) Debt Service 25,145 24,917 (228) Capital 0 67,281 67,281 Total Expenditures 608,395 641,234 32,839 Surplus (Deficiency) Before Transfers (154,172) 75,805 229,976 , Transfers to General Fund and Museum 61,396 65,661 4,264 Surplus (Deficiency) After Transfers (215,568) 10,144 225,712 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. Note 2) Feb 2003 expenditures include one vendor run due to monthly report cut-off date change. Future months will include 2 vendor runs. Note 3) Only one billing cycle, instead of the normal 2 cycles, is included in Feb, 2002 Utility Sales. An estimate for Feb is $695,000. March, 2002 has 3 cycles. Table 3 LIGHT AND POWER FUND 2002 VS. 2003 YTD CASH FLOW COMPARISON YTD YTD February February 2002 2003 Difference Revenues Utility Sales 1,177,662 1,464,534 286,872 Other 39,457 13,595 (25,862) Total Revenues 1,217,119 1,478,129 261,010 Expenditures Operation and Maintenance Expense Source of Supply 745,074 722,965 (22,109) Distribution and Maintenance 184,228 181,529 (2,699) Customer Billing and Accounts 103,811 125,277 21,466 Administration and General 182,196 133,935 (48,261) Transfer to Vehicle Fund 736 3,092 2,356 Total Operation and Maintenance Expense 1,216,045 1,166,798 (49,248) Debt Service 50,289 49,833 (456) Capital 94,948 70,858 (24,090) Total Expenditures 1,361,282 1,287,489 (73,793) Surplus (Deficiency) Before Transfers (144,163) 190,640 334,803 Transfers to General Fund and Museum 122,793 131,322 8,529 Surplus (Deficiency) After Transfers (266,956) 59,318 326,274 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. Note 2) Feb 2003 expenditures include one vendor run due to monthly report cut-off date change. Future months will include 2 vendor runs. Note 3) Only one billing cycle, instead of the normal 2 cycles, is included in Feb, 2002 Utility Sales. Next month's March, 2002 revenue data will include 3 cycles. Table 4 LIGHT AND POWER FUND 2003 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget February YTD % of Target 2003 2003 Budget % Revenues Utility Sales 8,019,012 750,966 9% 1996 Other 378,180 12,259 3% 17% Total Revenues 8,397,192 763,225 9% 1996 Expenditures Operation and Maintenance Expense Source of Supply 4,219,944 722,965 17% 19% Distribution and Maintenance 1,153,430 181,529 16% 17% Customer Billing and Accounts 707,465 125,277 18% 17% Administration and General 1,187,438 133,935 11% 17% Transfer to Vehicle Fund 18,550 3,092 1796 17% Total Operation and Maintenance Expense 7,286,827 1,166,798 1696 17% Debt Service 299,000 49,833 17% 1796 Transfers to General Fund and Museum 787,930 65,661 896 17% Capital 1,212,600 70,858 6% 17% Total expenditures 9,586,357 1,353,150 14% 17% Note 1) Charge for Services target % based on previous years data. Note 2) Source of supply Target % based on previous years PRPA invoices. Note 3) Transfer and debt service are annual amounts accrued on a monthly basis. Note 4) Feb 2003 expenditures include one vendor run due to monthly report cut-off date change. Future months will include 2 vendor runs. Note 5) Carrover of $420,580 included in 2003 total capital budget Table 1 WATER DEPT 2002 YEAR END BUDGET VS. ACTUAL FUND BALANCE CASH FLOW ANALYSIS 2002 2002 Adjusted Actual Budget Rev/Costs Difference Beginning Fund Balance $ 5,154,697 $ 5,154,697 $ - Revenues Water Sales $ 2,055,583 $ 2,118,918 $ 63,335 Plant Development Tap Fees 175,000 347,574 172,574 Water Rights Tap Fees 165,000 381,754 216,754 Other 232,156 238,486 6,330 Total Revenues $ 2,627,739 $ 3,086,732 $ 458,993 Expenditures Operation and Maintenance Expense Source of Supply $ 2,356,855 $ 2,348,334 $ (8,521) Purification 371,917 314,910 $ (57,00D Distribution and Maintenance 342,110 487,957 145,847 Customer Billing and Accounts 118,742 104,300 (14,442) Administration and General 599,360 480,609 (118,751) Transfer to Vehicle Fund 4,750 5,000 250 Total Operation and Maintenance Expense $ 3,793,734 $ 3,741,110 $ (52,624) Debt Service 306,772 306,772 - Capital 1,420,794 1,343,750 (77,044) Encumbrances 2002 472,867 Total Expenditures $ 5,521,300 $ 5,864,499 $ 343,199 Surplus (Deficiency) $ (2,893,561) $ (2,777,764 $ 115,794 Ending Fund Balance $ 2,261,136 $ 2,376,930 $ 115,794 Note 1) The 2002 actual expenditures include total encumbrances of $472,867. Note 2) The actual deficit and actual ending fund balance reflect the 2002 total encumbrances of $472,867. Note 3) The actual plant development and water rights tap fees include $292,000 from 3 projects: Good Sam, Vista Ridge and Tiny Town Cottages. Note 4) Source of Supply includes $2.23M water rights purchases. Table 2 WATER FUND 2002 VS. 2003 MONTH CASH FLOW COMPARISON FEBRUARY FEBRUARY 2002 2003 Difference Revenues Water Sales $ 82,183 $ 145,919 $ 63,736 Plant Development Tap Fees (10,600) 68,383 78,983 Water Rights Tap Fees (19,628) 38,000 57,628 Other 7,248 8,260 1,012 Total Revenues $ 59,203 $ 260,562 $ 201,359 Expenditures Operation and Maintenance Expense Source of Supply $ 64,438 $ 4,283 $ (60,155) Purification 18,758 25,596 6,838 Distribution and Maintenance 33,633 29,646 (3,987) Customer Billing and Accounts 7,728 4,691 (3,037) Administration and General 40,984 24,724 (16,260) Transfer to Vehicle Fund 792 1,583 792 Total Operation and Maintenance Expense $ 166,333 $ 90,523 $ (75,809) Debt Service 51,129 50,696 (433) Capital 34,308 150,148 115,840 Total Expenditures $ 251,769 $ 291,367 $ 39,598 Annual Surplus (Deficiency) $ (192,566) $ (30,805) $ 161,761 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. Note 2) Feb 2003 expenditures include one vendor run due to monthly report cut-off date change. 2003 NCWCD $68,000 invoice not included. Future months wil include 2 vendor runs. Note 3) Feb 2002 tap fee revenue adjusted for Dec 2001 transaction. Note 4) Only one billing cycle, instead of the normal 2 cycles, is included in Feb, 2002 Water Sales. Next month's March, 2002 revenue data will include 3 cycles. Table 3 WATER FUND 2002 VS. 2003 YTD CASH FLOW COMPARISON YTD YTD FEBRUARY FEBRUARY 2002 2003 Difference Revenues Water Sales $ 233,700 $ 288,723 $ 55,023 Plant Development Tap Fees 18,970 99,893 80,923 Water Rights Tap Fees 21,752 74,170 52,418 Other 16,043 21,493 5,450 Total Revenues 290,465 484,279 $ 193,814 Expenditures Operation and Maintenance Expense Source of Supply 75,959 6,526 (69,433) Purification 32,850 55,984 23,134 Distribution and Maintenance 58,970 70,720 11,750 Customer Billing and Accounts 14,632 13,661 (971) Administration and General 84,914 79,831 (5,083) Transfer to Vehicle Fund 792 1,583 792 Total Operation and Maintenance Expense 268,117 228,305 (39,811) Debt Service 51,129 50,696 (433) Capital 252,623 150,148 (102,475) Total Expenditures $ 571,868 $ 429,149 $ (142,719) Annual Surplus (Deficiency) $ (281,403) $ 55,130 $ 336,533 Note 1) Transfer and debt service are annual amounts accrued on a monthly basis. Note 2) Feb 2003 expenditures include one vendor run due to monthly report cut-off date change. 2003 NCWCD $68,000 invoice not included. Future months wil include 2 vendor runs. Note 3) Feb 2002 tap fee revenue adjusted for Dec 2001 transaction. Note 4) Only one billing cycle, instead of the normal 2 cycles, is included in Feb, 2002 Water Sales. Next month's March, 2002 revenue data will include 3 cycles. Table 4 WATER FUND 2003 TOTAL BUDGET VS. ACTUAL YTD CASH FLOW ANALYSIS YTD Budget February YTD % of Target 2003 2003 Budget % Revenues Water Sales $ 2,183,040 $ 288,723 13% 7% Plant Development Tap Fees 175,000 99,893 5796 7% Water Rights Tap Fees 330,000 74,170 22% 7% Other 100,013 21,493 2196 7% Total Revenues 2,788,053 484,279 17% 7% Expenditures Operation and Maintenance Expense Source of Supply $ 125,000 $ 6,526 5% 10% Purification 393,553 55,984 14% 17% Distribution and Maintenance 561,228 70,720 13% 17% Customer Billing and Accounts 143,686 13,661 10% 17% Administration and General 701,221 79,831 11% 17% Transfer to Vehicle Fund 9,500 1,583 17% 17% Total Operation and Maintenance Expense $ 1,934,188 $ 228,305 12% 1796 Debt Service 304,176 50,696 17% 17% Capital 1,374,135 150,148 11% 17% Total Expenditures $ 3,612,499 $ 429,149 12% 17% Note 1) Charge for Services target based on previous years data. Note 2) Source of Supply target based on previous years NCWCD invoices. Note 3) All other targets based on 96 of Year complete. Note 4) Feb 2003 expenditures include one vendor run due to monthly report cut-off date change. 2003 NCWCD $68,000 invoice not included. Future months wil include 2 vendor runs. Note 5) 2003 total budget capital includes $472,867 2002 carryover. . 2002 Financial Plan comparison WATER DEPT 2002 YEAR END ACTUAL CASH FLOW VS. FINANCIAL PLAN TARGET 2002 2002 Fin. Plan Actual Target Rev/Costs Difference Beginning Fund Balance $ 3,530,000 $ 5,154,697 $ 1,624,697 Revenues Water Sales $ 2,155,900 $ 2,118,918 $ (36,982) Plant Development Tap Fees 301,800 347,574 45,774 Water Rights Tap Fees 180,000 381,754 201,754 Other 216,300 238,486 22,186 Total Revenues $ 2,854,000 $ 3,086,732 $ 232,732 Expenditures Operation and Maintenance Expense Source of Supply $ 117,000 $ 2,348,334 $ 2,231,334 Purification 329,700 314,910 -14,790.00 Distribution and Maintenance 496,400 487,957 -8,443.00 Customer Billing and Accounts 98,600 104,300 5,700.00 Administration and General 569,700 480,609 -89,091.00 Transfer to Vehicle Fund - 5,000 5,000.00 Total Operation and Maintenance Expense $ 1,611,400 $ 3,741,110 $ 2,129,710 Debt Service 306,800 306,772 -28 Capital 1,030,300 1,343,750 313,450 Encumbrances 2002 - 472,867 Total Expenditures $ 2,948,500 $ 5,864,499 $ 2,915,999 Surplus (Deficiency) $ (94,500) $ (2,777,767) $ (2,683,267) Ending Fund Balance $ 3,435,500 $ 2,376,930 $ (1,058,570) Note 1) The 2002 actual expenditures include total encumbrances of $472,867. Note 2) The actual deficit and actual ending fund balance reflect the 2002 total encumbrances of $472,867. Note 3) The actual plant development and water rights tap fees include $292,000 from 3 projects: Good Sam, Vista Ridge and Tiny Town Cottages. Note 4) Source of Supply includes $2.23M water rights purchases. Financial Plan Notes Note 1) Actual Beginning Fund Balance includes Water Rights Fund Beginning Fund Balance of $2,262,500 Note 2) Source of Supply $2.3M not included in Financial Plan Expenditures or Ending Fund Balance Target. Note 3) 2002 Actual Capital exceeds Financial Plan Target by $500,000+ including encumbrances. 2001 Actual Capital is $568,000 less than the Financial Plan Capital Target, therefore, the Financial Plan Capital Improvement Program is on target and up to date. Note4) Financial Plan water rights tap fees of $180,000 transferred to this table for comparison purposes. Note 5) Actual includes $472,867 of 2001 encumbrances carryover. Table 2-1 Estes Park, Colorado Cash Flow Analysis Line No. Description 2001 2002 2003 2004 2005 2006 $$$$$$ 1,103,800 1,211,800 1 Beginning Fund Balance 2,035,200 1,268,200 993,700 994,500 Revenues 2 Revenue from Existing Water Service Rates 2,035,800 2,095,100 2,156,900 2,219,900 2,284,200 2,351,100 Additional Water Service Revenue Required Percent Months v Increase Effective 1 3 2001 0.0% 12 0 0 0 0 0 0 4 2002 2.9% 12 60,800 62,600 64,400 66,200 68,200 5 2003 2.9% 12 64.400 66,200 68,200 70,200 6 2004 2.956 12 68.200 70,100 72,200 7 2005 2.9% 12 72,200 74,300 8 2006 2.9% 12 76,400 9 Total Water Service Rate Revenue 2,035,800 2,155,900 2,283,900 2,418,700 2,560,900 2,712,400 132.200 132,200 132,200 132,200 10 Fire Protection-General Fund 132,200 132,200 11 Plant Development Tap Fees 290.700 '311,8® 309,100 318,300 325,700 334,900 12 Investment Income 74,300 50,900 44,700 47,200 52,100 55,900 Mjscellaneous Revenue 8,000 8,000 8,000 8,000 8.000 8,000 13 Bulk Dispenser 14 Material Sales 2.500 2,500 2,500 2,500 2,500 2.500 15 Meter Sales 20,000 20,000 20,000 20,000 20,000 20.000 i 16 Misc./Other 2,700 2,700 2,700 2,700 2,700 2,700 17 Total Revenues - 2,566,200 2,674,000 2,803,100 2,949,600 3,104,100 3,268,600 Revenue Requirements ' 18 Operation and Maintenance Expense 19 Source of Supply 117,000 117,000 120,500 124,100 127,800 131,800 20 Water Treatment Purification 316,900 329,700 339,400 349,300 359,800 370.600 21 Distribution and Maintenance 475.700 496,400 511,200 526,500 542,300 558,600 22 Customer Billing and Collecting 92.700 98,600 101,600 104,700 107,800 110,900 23 Administrauon and General 699,900 569,700 585,800 602,200 619,100 636,600 24 Total Operation and Maintenance Expense 1,702,200 1,611,400 1,658,500 1,706,800 1.756,800 1,808,500 Debt Service Existing 304,100 298,900 308,200 303,600 25 Revenue Bonds 305,800 306,800 26 General Obligation Bonds 0 0 0 0 0 0 27 Proposed 0 0 0 0 0 0 28 Total Debt Service 305,800 306,800 304,100 298,900 308,200 303,600 hoo) |b.,4,6 F. ) 29 Capital Improvements 1,325,200 1,030,300 839,70~ 9 '"1 ' 834,600 931,100 1,094,700 30 Total Revenue Requirements 3,333,200 2,948,500 2,802,300 2,840,300 2,996,100 3,206,800 31 Annual Surplus (Deficiency) (767,000) (274,500) 800 + 109,300 108,000 61,800 32 Ending Balance Before Transfers 1,268,200 993,700 994,500 1,103,800 1,211,800 1,273,600 1 Transfers 33 To (From) Debt Service Reserve Fund 0 0 0 0 0 0 34 To (Frorn) General Fund 0, 0 0 0 0 0 35 To (From) Water Riglits Fund 0 0 0 0 1 - 36 NetTransfers 0 0 0 0 0 0 37 Ending Balance After Transfers 1,268,200 993,700 994,500 1,103,800 1,211,800 1,273,600 1 Recommended Reserves 38 Operating (90 days of OAM) 419,700 397,300 408,900 420,900 433,200 445,900 38 2% of Fixed Assets 352,900 383,300 410,200 437,300 466,600 499,500 39 Total Recommended Reserves 772,600 780,600 819,100 858,200 899,800 945,400 40 Ending Balance Excess (Shortfall) 495,600 213,100 175,400 245,600 312,000 328,200 41 Simple Debt Service Coverage (a) 283% 346% 376% 416% 437% 481% Required Water Service Rate Increases 42 Overall Annual Increase 0.0% 2.9% 2.9% 2.9% 2.9% 2.9% 43 Cumulative Increase 0.0% 2.956 5.9% 9.0% 12.1% 15.4% (a) Total revenue less O&M expense, divided by total debt service. 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Of « 4 8 + : , tr 1 1 il 1 13 * g f , 1 *ov*wb-$*1-6-36~1+ ~*¤ (9 . C. - 0 ¥ 4 0. ¢ 8 CD' 4 0-4 . - 259 1 -f - . 1 ($)1937~ 3.I.Va 01 2193* v 9¢t + L- 1.1. I . 4 1/ , 4 - 4% I 4 SALEHIST.XLS 3/11/2003 '000.000 P " ·. 2 400 . des 1 n V id# YEAR TO DATE SALES 8,019,011~ t'b,000,000 *.* 7,000,000 /. ' 5,000,000 ' - 000'000 * 64 -'000'0002 000'000 L RECORD OF PROCEEDINGS Light and Power Committee - January 9,2003 - Page 2 .... 4 :47 4 .•31 1. f ...!y 1. Balance revenue and expenses by. year end 2005. 4 2 2. Fund capital expenditures from operating revenues through 2010. 3, Establish a target for fuhd balance (excluding inventory) of 25% of operating -~1 revenues. This target should be achieved by year 2012. Assistant Town Administrator Repola reported that Mr. Kiburz has provided a computer program that will allow staff to perform theoretical exercises that will in turn assist staff in updating the financial forecast model every year. Discussion followed on a rate increase v. an added-on surcharge, and staffs assurance that any future rate increases could be spread-out over a period of time in lieu of a substantial one-time increase. The Committee requested staff comment on this item during the public hearing scheduled January 1401. The Committee recommends approval of the three financial goals as specified above, and Light and Power staff, Mr. Kirbuz, etal received kudos in responding to and working on this project. OPERATION OF CABLE PUBLIC ACCESS CHANNEL 39 - DISCUSSION. Town Administrator Widmer provided background information on the franchise agreement between Charter Communications and the Town. In summary, the agreement provides that the cable operator must provide certain hours of community programming. Traditionally, this service has been provided by Nick Mo116 Productions/Channel 8. The Town has been approached by Curt & Cathy Gunther/Airbits, on the possibility of operating Ch. 39 (a public access channel) as a community television station. Town Attorney White reviewed a 1993-94 lawsuit where a citizen sued Charter Communications and the Town for public access. The suit was settled with Charter agreeing to provide public access for 2-hrs./week, Monday-Friday on Channel 39. The Town Board adopted Resolution 15-94 approving the Settlement Agreement and conditions of operating Channel 39 for public access. In Attorney White's opinion, the Town would have an opportunity under the Agreement to proceed. Ms. Gunther reported that Charter is in favor of their concept: "a 24-hr., local, daily, changing programming", that could include daily news, and information/involvement from the schools, senior citizens, etc. Administrator Widmer suggested that it would be in everyone's best interest to consider an RFP process. The Committee recommends staff proceed in preparing an RFP to lease Channel 39 for community and public access. Trustee Gillette departed the meeting at 8:40 a.m. R3-1 11. K 9 \ 4\\ 1 JIAA *ri, , 4 1 -5 *V 0145 1 17 Yr= A...„* g *.. l- - ' 4=11. 4»_ ~-,49~A- 1- I '.h A:. :844€(:0,4#.w 15-----·-46% #fia,itl.'',jit#'1,~4 *~'4 ./ I »- -to.9- < pult 14 26#rl *·f.rp a ' h 'll ~'6'*g;' ~24%,+1.pmi,wy~~.-#*Fififty#.5*44#ivet.-0 .©46> / t wl ~0-<p-9 - a,0..m. t... 'J&... hx,2.-I t.=.--'/%42/hib~Li:,2--$.'-- 457*/44, I.M*%bbefift#... ..int-14 .. b:..2,·*41*d..D·,;uqk--.A.#*fl~+7.PBR/di< -..49.... *A~,i:~r- 2 UWAW€t t/ February 25,2003 Town Request for Proposal Channe139 Operations and Programming The Town of Estes Park is requesting proposals from third party companies for the operation and programming of the Town's Channel 39, a channel provided to all Charter Communications customers. This channel has a direct fiber-optic connection from the Board Room in the Municipal Building to the cable system head end at Charter Communication's office on Stanley Avenue. Channel 39 is currently used to broadcast Town Board meetings, but is also used to provide public access content if requested. The requested proposal will consist of two parts. Part 1 will be a written proposal and will be used to select companies for the Part 2 interview presentation process. Part 2 willinvolve proposal presentations before a Town Selection Team. The overall proposal will be judged upon the total content and creativity of both parts. All or part of the following list of categories will help team members rate each proposal. • Fees Pavable to the Town of Estes Park Fees should be addressed in the proposal. Fees could consist of an annual payment and/or a one-time lump sum paid to the Town. • Public Access A minimum of two hours a week between 11 a.m. and 1 p.m. Monday through Friday should be provided. A maximum of 10 hours during the same time R3-2 http://www.estesnei-.com (970) 586-5331 e RO. BOX 1200 6 1 70 MAC GREGOR AVENUE e ESTES PARIC CO 80517 £ FAX (970) 586··2816 i . period Monday through Friday will be required if two hours is insufficient. The following documents relating to Public Access shall apply to this RFP. 1. The 1994 Public Access Settlement Agreement (between Richard Pratt, Cable Systems, Inc., and the Town of Estes Park), reviewable upon request is a requirement for the use of Channel 39. 2. A copy of the Cable Systems, Inc. Public Access Rules and Procedures is included with this RFP. • Communitv Programming Community programming includes, but is not limited to, the coverage of: local news; community events; School Board, Town Board and Town Committee meetings; Town and School public meetings; local sporting events; youth and adult organized sporting events; Elementary/Middle/ High School sporting events; and cultural and recreational events. Also included are community bulletin presentations, public service announcements, public information programs, and other types of local programming. The planned hours of operation, number of hours of community programming per month, time of day, and other daily information should be addressed. The Town will accept a minimum of 10 hours per month of original community programming between the hours of 5 p.m. and 10 p.m., except during June, July and August when a minimum of 5 hours per month of original community programming will be required. • Advertising Advertising fees can be the property of the proposal company. Proposed advertising, as a percentage of prime time (5-10 p.m.) and other times, should be addressed. Adult-only content of advertisements should be discussed. • Adult-onlv Program Content This should be addressed. • Children's Programs This could include educational programs for children and other types of children's programming. • Educational Programs The types, proposed hours per month, etc., should be addressed. • Unique Local Programming Local programming not currently seen on the Charter Cable System could be discussed. R3-3 • Presentation of Tapes VHS and DVD presentations, as well as the operations of this category should be included in the proposal. • Emergencv Programming The Town will administer emergency programming including the visual and audio content. Assistance with the operation and the visual and audio portions would be needed. This should be addressed. • Technical Equipment All equipment including video and signal transmission equipment proposed to be used in program recording and broadcasting should be provided by the proposed operator and listed in the proposal. • Programming Malfunctions Correction of malfunctions and associated response time should be addressed. • Bonding, Insurance, Financial Status Proposed bonding and insurance should be addressed. Company financial status information is required and will be viewed only by the Town Administrator and Town Attorney if specifically requested. Projected revenues and expenses should be included in the proposal. • Proposal-related Experience and References Personnel employed by the proposed company should be trained and have experience in programming and broadcasting. The proposed related training, experience and references, as well as the resumes of all employees proposed to work on the Channel 39 project should be included. • Other Any other category pertinent to the proposal should be addressed. Creativity is welcome. Part 1, the written proposal, should be submitted by 5 p.m. Friday, April 4,2003 to: The Town of Estes Park Public Works Department Attn: Richard Matzke P.O. Box 1200 Estes Park, CO 80517 Late proposals may be refused by the Town. Submitted proposals will not be publicly read. A Selection Team will review each written proposal and will select companies for Part 2, the interview process. Selected R3-4 ... proposals will be presented to the Team at the Town's Board Room. The presentations will be limited to 45 minutes per proposal. The time and date of each presentation will be determined at a later date. The rating criteria used by the Selection Team will not be based on any one category and will not be judged on fee alone. The total proposal, to include Parts 1 and 2, will be given a rating by the Selection Team based on all or part of the listed categories. The Team rating process may be subjective in nature. The highest rated proposal may be selected. The Team has the right to reject any or all proposals and also has the right to re-advertise this request for proposalif a company is not chosen during this process. The selected proposal will be used as criteria for the preparation of a possible long-term (5 yr., 10 yr., 15 yr., or other) agreement between the Town and the selected company. All or part of the proposal may be included in the final contract Town Staff does not pretend to be an authority in the television programming area. We are relying on you and your proposal to assist us in providing Estes Park citizens with the highest quality channel possible. TOWN OF ESTES PARK Bill Linnane Richard Matzke Public Works Director Senior Electrical Engineer BL/lb R3-5