HomeMy WebLinkAboutPACKET Public Safety 2009-05-21PUBLIC SAFETY COMMITTEE AGENDA May 21, 2009 8:00 a.m. AMENDED AGENDA PUBLIC COMMENT POLICE DEPARTMENT Recommendation to Town Board 1. Amend Model Traffic Code - Chief Kufeld Reports 1. Safety Fair Report - Officer Rudy Solano (verbal) 2. Police Department Awards Banquet - Chief Kufeld (verbal) FIRE DEPARTMENT Reports 1. 1 st Quarter Report - Scott Dorman 2. New Fire Engine update - Scott Dorman (verbal) Administration 1. Discussion Items - Fire Services Fee NOTE: The Public Safety Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
1 1 Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Tuesday, May 19, 2009 11:40 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 1538 ST. TIME 05/19 11:35 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1
1 r , PUBLIC SAFETY COMMITTEE AGENDA May 21, 2009 8:00 a.m. PUBLIC COMMENT POLICE DEPARTMENT Recommendation to Town Board 1. Amend Model Traffic Code - Chief Kufeld Reports 1. Safety Fair Report - Officer Rudy Solano (verbal) FIRE DEPARTMENT Recommendation to Town Board Reports 1, 1St Quarter Report - Scott Dorman 2, New Fire Engine update - Scott Dorman (verbal) 3. Wildland Team - Scott Dorman NOTE: The Public Safety Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
1 r , Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Monday, May 18, 2009 8:25 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 1534 ST. TIME 05/18 08:20 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1
Estes Park Police Department Memo To: Chairwomen Dorla Eisenlauer and Public Safety Committee Board Members From: Wes Kufeld, Chief of Police CC: Jacquie Halbumt, Town Administrator Date: May 129', 2009 Re: Model Traffic Code Revisions, Hybrid Parking recommendations Background Staff of the Police Department and Public Works Department conducted a walkthrough of the down town area in an effort to assess all parking signage to include the proper placement of the signs and to insure the posted signage correlates with Parking Ordinances previously passed by Town Board. Staff recommends the creation of "Hybrid Parking Only" on MacGregor Ave (3 spaces) as well as Park Lane (2 spaces). Hybrid Parking if approved will be considered all day parking restricted to Hybrid vehicles only. Staff recommends the creation and placement of a loading zone on Moraine Ave in front of 242 (East side of street). This loading zone will assist those businesses in that area for loading and unloading, safely away from the crosswalk location. Staff recommends a 3 hour parking restriction placed on East Riverside Lot. This lot currently is all day parking. Staff recommends promoting consistency with other lots in the immediate down town area and suggests East Riverside lot be posted and restricted to 3 hour parking only. Staff recommends the creation of 3 hour parking on MacGregor Avenue along the east side of Bond Park to promote consistency with adjacent parking surrounding Bond Park, Exemption would be Hybrid Parking if approved. Staff recommends allowing "Open Parking" at the North end of West Riverside Lot. This allows for Post Office employees or visitors to utilize this lot for all day parking. This lot contains approximately 10 spaces. Staff completed the revision of the Town's Model Traffic Code Appendix. The revisions were submitted and approved by Town Attorney White. The final revisions were crafted for Public Safety Board and Town Board review. Budget/Costs 1
1-, Signage costs for this project are $350.00 which is funded through the Public Works Departmenfs budgeted account #101-3100-431.25-25 as provided by Street Superintendent Dave Mahany. Recommendations Staff recommends approval of the additional submitted revisions and recommends sign replacement to begin once the amended appendix is approved by Town Board. • Page 2
MODEL TRAFFIC CODE TOWN OF ESTES PARK - APPENDIX Amended January 23*,2003 As Posted and Verified by the Police Department 06/24/03 Amended September 28,2004 Amended April 23rd, 2007 as Verified by Police Department *Amended January 13,2009 <Amend*d April'28,2099 MUNICIPAL PARKING LOT NAMES For enforcement purposes location and identification of each Town of Estes Park Municipal parking lot name is listed below: 1. Performance Park Parking Lot located on the north side of West Elkhorn Avenue in the 300 block 2. Spruce Parking Lot located on the east side of Spruce Drive and intersect of Cleave Street. 3. Tregent Parking Lot located on the east of Spruce Drive and intersect with West Elkhom Avenue. 4. Big Horn Parking Lot located on the west side of Bighom Drive and intersect with Cleave Street. 5. Moraine Parking Lot located on the west side of Moraine Avenue adjacent to Wiest Lane between Davis Street and Weist Lane. 6. Davis Parking Lot located on the west side of Moraine Avenue and intersect with Davis Street. 7. Virginia Parking Lot located at the intersects of west side of Virginia Drive and north side of East Elkhorn Avenue. 8. East Riverside Parking lot located at the jntersects of the south sjde of East Elkhorn Avenue and east side of East Riverside Drjve. 9. Riverside Parking Lot located at the intersects of the east side of East Riverside Drive and north side of Rockwell Avenue. ' 10. Post Office Parking Lot located at the jntersects of the west side of East Riverside Drive between West Riverside Drive and East Riverside Drjve. 11. West Riverside Parking Lot iocated on the east side of West Riverside Drive in the 100 block adjacent to the west bank of the Big Thompson River. 12. Town Hall Parking Lot located at the intersects of the east side of MacGregor Avenue and north side of East Elkhorn Avenue. 13. Visitor Center Parking lot located on the south side of Highway 34 adjacent to the north bank of the Big Thompson River one black east of Highway 34 and Highway 36 intersects. 14. South Visitors Center Parking Lot located on the northeast side of Highway 36 and two blocks southeast of Highway 34 and Highway 36 intersects. 1
f PARKING PERMETED Timed parking will be in-force from the weekend prior to Memorial Day and be in effect until Labor Day. Signs will state parking limits enforced May-September. Hours of limed Parking - 9:00 a.m. to 5:00 p.m. Seven days a week- May through September. ON-STREET PARKING, 3-HR. UMIT: · East Elkhom <South side of Bond Park) · Park Lane, North side from 201 to MacGregor Ave · Park Lane, South side of street (North side of Bond Park, fexceptIHykji'Raikind · Riverside Drive at Riverside Plaza, (West side of Riverside) · Moraine Ave 222 through 250 · Moraine Ave 231 through 251 · Moraine Ave from Wiest Drive south to the Moraine Restrooms · West Elkhom Ave 112 through 134 (South side of street) · West Elkhom Ave 119 through 125 (North side of street) ® West Elkhom Ave 215 through 235 <North side of street) · West Elkhorn Ave 208 through 230 (South side of street) ~Maggregor Ave-00* sid€*pm-Elkhom-te-!Ealik IUall@~ PARKnNG LOTS, 3-HOUR LaMIT: · Virginia Drive Lot £996¥t Riverside prive Utz_(exqeption oUNojlh renor®Jat €opempafkind) · Riverside Drive Lot (North of Rockwell Street entire lot) · Post Office Lot (North end of lot) · Brownfield's Parkinglet (South of Elkhorn crosswalk light) ~• East,Riverside Lousoutheast-corner,offE]khom rami.Bjversie~ Include East Riverside Lot PARKING LOTS, 30-MINUTE LIMIT: · Post Office Lot, South side 1 /2 of lot (in front of Post Office) · 235 West Riverside Drive (East side of street, three spaces) ON-STREET, 30-M~NUTE PARKING: .MacGregor Ave„ East side of street, in front of Municipal Building (170 MacGregor Ave) 2
' 1 1 0 NO-PARKING All loading zones - permitted loading/unloading only from 7:00 am to 12:00 pm, 7 days a week. 3 -hour timed parking from 12:00 pm to 6:00 pm. Open parking from 6:00 pm to 7.00 am No overnight parking or camping in any Town owned parking lot or street unless posted or by permit only. No overnight parking of recreational vehicles in any Town owned parking lot. * No parking dOring snow removal operations: Aspen, Birch, Columbine, Driftwood, and Elm Avenues and Crabapple Lane, both sjdes of street No parking at painted red curb locations. No parking at red or yellow striped/ markings locations. NO PARKING = LOADING ZONES · East Elkhorn 390 to 358 (South side of street - Loading Zone) · East Elkhorn Ave from 153 to 145 (North side of street - Loading Zone) · East Elkhorn Ave from 141 to 129 (North side of street - Loading Zone) · East Elkhom Ave from 116 to 128 (South side of street - Loading Zone) · East Elkhorn Ave from 156 to 184 (South side of street - Loading Zone) · East Elkhorn Ave from 332 to 344 (South side of street - Loading Zone) -· West Elkhom Ave at Tregent Park (North side of street - Loading Zone) · West Elkhorn Ave from 111 to 119 (North side of street - Loading Zone) · West Elkhom Ave from 191 to 213 (North side of street - Loading Zone) . 170 West Elkhorn (South side of street, 2 spaces) · West Elkhorn Ave from 144 to 134 (South side of street - Loading Zone) · 125 Moraine Ave (East side of street - Loading Zone) · Riverside Drive at Riverside Plaza driveway: (West side of Riverside - Loading Zone) · 111 Wiest Drive (Two spaces - Loading Zone) · Cleave Street - behind Old Church Shops (Loading Zone both sides of street) · Cleave Street - South side at intersection with Bighorn Drive - (Loading Zone / No Parking) · East E[khorn Ave in front of 356 East Elkhorn - (South side of street - Loading zone). ~• Moraine»ve,gast_side_of road in front of.242.- loadioggond Hybrid Parking onl~ _~Park Lane -five (5) spaces(sputh.sid~_of_Street,-southea~-comerAIMacgfig€Land | Park Lane. Ail day parkind 3
L.,7 PARKING LIMITATnONS Visitors Center Overnight Parking By permit only in · designated parking spaces as indicated by sign on the East side of the main parking lot. All other parking spaces day use only. No overnight parking of Recreational Vehicles. Fawn Lane No Parking Both sides of roadway MacGregor Ave/ No Parking Northeast corner, adjacent to Canyon Bypass Intersection Creeks Condominiums Big Hom Dr No Parking East side from Elkhom Ave to driveway of 110 Bighom Drive Cleave St. No Parking South side of Lawn lane to 100' E. of Lawn Lane. North side, in front of 223 Cleave St. South side at Big Horn Dr. No Parking/ South side, behind Old Church Shops Loading Zone Crabapple Ln. No Parking Exception: Packing Allowed Adjacent to Sidewalk as Posted (Snow Route) From Wildfire Rd. to Wildfire Rd. Davis St. No Parking North side of Davis at Moraine Ave. E. Riverside Dr. No Overnight West side (vacant strip), 300 Block Parking Lawn Ln. No Parking West side, between Spruce Dr. & Cleave St. MacGregor Ave. Angle Packing Driveway of Municipal Building to Wonderview MacGregor Ave Diagonal Parking Park Lane, North to Wonderview - West side of street 4
Virginia Drive No Parking 210 - 216 Virginia Drive, East side of street Moraine Ave. No Parking East side between 212 Moraine Ave to intersection of Elkhorn Ave. South side across from Elm Rd. Park Lane Angle Parking Only Both sides of road Park Lane No Parking From Elkhorn Ave to Crosswalk Spruce Dr. No Parking East side, between Cleave St. & Lawn L.n. Tregent Park No Overnight Parking lot Parking W. Elkhorn Ave. No Parking South side at Tregent Park (Restrooms) Loading Zone Wiest Dr. No Parking / From Moraine Ave to Wiest Street. Loading Only One way - East Only Highway 7 Parallel Parking East side, 100 Blk. of Hwy. 7 SPEED LIMITS: Aspen Ave. Both Directions 25 MPH Birch Ave. Both Directions 25 MPH Big Horn Dr. South bound, 100' South of 20 MPH, SB Wonderview Ave. to W. Elkhorn Ave. SPEED LIMITS (cont'd.) Big Thompson Ave. Hwy. 34, East of Hwy. 34/36 35 MPH, EB Inter. to .7 miles East of Hwy. 34/36 Hwy. 34,1.4 miles East of 40 MPH, EB Hwy. 34/36 Inter. to City Limits 1.4 miles from City Limits to 35 MPH, WB Hwy. 34/36 5
.! Brodie Ave. From Fish Creek, WB/EB to 20 MPH, SZ Community Dr. School Zones 7:30am to 8:00am. and 3:00 p.m. to 3:45 p.m. 20 MPH, otherwise 25 MPH Carriage Dr. From Hwy. 7, EB to Lakeshore Dr. 25 MPH Cleave St. Both Directions 20 MPH Columbine Ave. Both Directions 25 MPH Community Dr. Hwy. 36/Community Dr to 30 MPH, SB/NB Manford Ave. Hwy. 7/Community Dr., N. to 20 MPH, SZ Manford Ave. intersection Driftwood Ave. Both sides 25 MPH E. Elkhorn Ave. Hwy. 34/36 Inter. to Park Ln. 25 MPH . Hwy. 34/36 Inter. to Park Ln. 25 MPH, WB at E. Elkhom Ave. E. Riverside Dr. W. from E. Elkhom Ave. to 20 MPH, WB/EB Moccasin Bypass SPEED LIMITS (cont'd.): Elm Ave. Both Directions 25 MPH Far View Dr. "S" curve, 0.1 mi. N. of Far View/ 20 MPH, NB W. Elkhom Ave. Intersection Fish Hatchery Rd. At Fall River Rd. 30 MPH, WB Grand Estates Dr. Both directions 30 MPH Graves Ave. From Hwy. 7 WEVEB to Community 20 MPH, SZ, EBANB Heinz Parkway High Dr. North to City Limits 20 MPH, NB High Drive Heinz Parkway West to City Limits 30 MPH, WB 6
4.: , Highway 7 Hwy. 36 South to Stanley Ave. 35 MPH, SB North from Stanley Ave. 35 MPH, NB Hwy. 36/7 Inter. South to. 35 MPH, SB Lexington Ln. at Dunraven 35 MPH, NBSB at 4 TH St. 35 MPH, SB at High St. 35 MPH, NB at Graves Ave. 35 MPH, SB at Morgan St 25 MPH, SZ, NB at Golf Course Rd. 35 MPH, NB at Twin St. 50 MPH, SB at Scott Ave. 50 MPH, NB at Carriage Dr. 50 MPH, SB at Carriage Dr., just south of 50 MPH, NB Highway 34 Hwy. 34/36 inter. East to .1 mile 35 MPH, EB from Steamer Dr. SPEED LIMITS (cont'd.): From Steamer Dr. East to 35 MPH, EB Elk Trail Ct. From City Limits West to 40 MPH, WB W. Grand Estates Dr. W. Grand Estates Dr. West 35 MPH, WB to 34/36 Intersection at Dry Gulch Rd. 40 MPH, WB at Lakefront St. 40 MPH, EB Highway 36 Hwy. 34/36 Inter. East to 35 MPH, EB Hwy. 7/36 Inter. 7
. 1 West from Hwy 7 to .3 miles 35 MPH, WB on Hwy. 36 .3 miles Hwy. 36 to Hwy. 34/36 Inter. 25 MPH, WB 2~ St., East to 4th St. 45 MPH, EB 411' St. to City Limits 50 MPH,EBANB 4tb St West to 2* St. 45 MPH, WB 24 St. West to Hwy. 36/7 Inter. 35 MPH, WB at Fish Creek Rd. 50 MPH, WB at Community Dr 50 MPH, WB at Hwy. 36/7 Inter., just West of 35 MPH. WB Larkspur Dr. From Carriage Dr. SB/NB to 25 MPH Town Limits MacGregor Ave. 25' North of Wonderview Ave. 30MPH, NB/SB To MacGregor Ranch Mary's Lake Rd. 200' South of Moraine Ave. 30 MPH, SB to Town Limits Manford Ave. From EPHS WB/EEt to Hwy. 7 20 MPH, SZ SPEED LIMITS (cont'd.k Moccasin Bypass South from Riverside Dr. to 25MPH, SB/NB Prospect Ave. (Except .3 miles East of Riverside Dr.) 20 MPH Moraine Ave. .1 mile East of Mary's Lake Rd. to 35 MPH, EB (Hwy. 36) .1 mile West of Davis St. .1 mile West of Davis St. to Elkhom Ave. 25 MPH, EB 200' North of Davis St. to .2 miles 25 MPH, WB West of Davis St. 2 miles West of Davis St. to City Limits 35 MPH, WB From Crags Dr. to Moraine/Elkhom 25MPH, NB/SB 8
. Peak View Dr. From Hwy. 7 EBAA/B to Town Limits 35 MPH Ponderosa Dr. From Stanley Ave. SB/NB to Morgan Ln. 25 MPH, SB Prospect Ave. Stanley Ave. to Moccasin Cir. Dr. 25MPH, EBANB West from Stanley Ave. to Fir Ave. 25 MPH, EBANB Riverside Dr. From West Town Limits to 100' West of 30 MPH, WB/EB Prospect Village Dr. Rockwell St. From Moraine Ave. to East Riverside Dr. 25 MPH, EB Scott Ave. From Hwy. 7 EB/WB to Fish Creek Rd. 25 MPH Stanley Ave. West from Hwy. 7 to Hwy. 36 30 MPH, WB From Hwy. 7 NB/SB to Prospect Ave. 30 MPH Stanley Cir. Circles Stanley Ave. 30 MPH, WB/EB Steamer Dr. .05 miles from Hwy. 34 to Town Limits 20MPH, NB/SB Twin Dr. From Hwy. 7 EBANB to Peak View Dr. 30 MPH Virginia Dr. West from Park Ln. to Big Horn Dr. 20 MPH, EB, M W. Elkhorn Ave. Big Horn Dr. to .2 miles West of Spruce 20 MPH, WB Dr. (Posted at 157 W. Elkhom Ave.) SPEED LIMITS (cont'd.): .2 miles West of Spruce Dr. to .1 miles 35 MPH, WB West of Old Ranger Rd. .1 miles West of Old Ranger Rd. to 40 MPH, WB Town Limits 1,000 Yds. East of Valley Rd. to 100 35 MPH, EB Yds. West of Spruce Dr. Far View Dr. to .3 mi. West of Wiest Dr. 35 MPH, EB .3 mi West of Wiest Dr. to Moraine Ave. 20 MPH, EB W. Riverside Dr. West to Crags Dr. from Ivy St. 20 MPH, WB/EB 9
Wonderview Ave. .1 miles East of MacGregor Ave. to . 40 MPH, EBANB (Bypass) Town Limits 1.25 miles East of W. Elkhorn Ave. 35 MPH, EB to Hwy. 34/36 Inter. Dated this day of , 2009. TOWN OF ESTES PARK Traffic Engineer 1, Jackie Williamson, Town Clerk, Town of Estes Park, Colorado, do hereby certify that the above and foregoing is a true copy of the Appendix to the Model Traffic Code for Colorado Municipalities, Revised 2003, on file in my office as part of the official records of the Town of Estes Park. Dated this day of ,2009. Town Clerk 10
1., . ESTES PARK VOLUNTEER FIRE DEPARTMENT /ty\~ ~ 1907 -<> 2009 - FIRST QUARTER INCIDENT RUN REPORTS
)' Estes Park Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between {01/01/2009} And {03/31/2009} Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 1 Fire 111 Building fire 1 1.07% $60,000 52.02% 113 Cooking fire, confined to container 1 1.07% $0 0.00% 114 Chimney or flue fire, confined to chimney 1 1.07% $0 0.00% 141 Forest, woods or wildland fire 2 2.15% $0 0.00% 143 Grass fire 1 1.07% $0 0.00% 151 Outside rubbish, trash or waste fire 1 1.07% $0 0·00% 7 7.52% $60,000 52.02% 3 Rescue & Emergency Medical Service Incident 311 Medical assist, assist EMS crew 39 41.93% $0 0.00% 321 EMS call, excluding vehicle accident with 1 1.07% $0 0·00% 322 Motor vehicle accident with injuries 2 2.15% $18,100 15.69% 324 Motor Vehicle Accident with no injuries 5 5.37% $28,735 24.91% 352 Extrication of victim(s) from vehicle 1 1.07% $8,000 6.93% 48 51.61% $54,835 47.54% 4 Hazardous Condition (No Fire) 412 Gas leak (natural gas or LPG) 4 4.30% $0 0.00% 424 Carbon monoxide incident 2 2.15% $0 0.00% 442 Overheated motor 1 1.07% $0 0.00% 444 Power line·down 1 1.07% $500 0.43% 8 8.60% $500 0.43% 5 Service Call 551 Assist police or other governmental agency 3 3.22% $0 0·00% 2 2.15% $0 0.00% 553 Public service 2 2.15% $0 0.00% 561 Unauthorized burning 7 7.52% $0 0.00% 6 Good Intent Call 611 Dispatched & cancelled en route 4 4.30% $0 0.00% 622 No Incident found on arrival at dispatch 3 3.22% $0 0.00% 631 Authorized controlled burning 3 3.22% $0 0.00% 651 Smoke scare, odor of smoke 1 1.07% $0 0.00% 653 Smoke from barbecue, tar kettle 2 2.15% $0 0.00% 67 zMat release investigation w/no HazMat 3 3.22% $0 0.00% Page 1 )5/08/2009 10:31
. 'J 1 Estes Park Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between {01/01/2009} And {03/31/2009} Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 16 17.20% $0 0.00% 7 False Alarm & False Call 733 Smoke detector activation due to 1 1.07% $0 0.00% 734 Heat detector activation due to malfunction 1 1.07% $0 0.00% 743 Smoke detector activation, no fire - 1 1.07% $0 0.00% 745 Alarm system activation, no fire - 2 2.15% $0 0.00% 746 Carbon monoxide detector activation, no CO 2 2.15% $0 0·00% 7 7.52% $0 0.00% Total Incident Count: 93 Total Est Loss: $115,335 )5/08/2009 10:31 Page 2
1.1 1 Estes Park Volunteer Fire Department Dollar Value Saved & Loss Analysis Alarm Date Between {01/01/2009} And {03/31/2009} a Count Total Total Total Percent Percent Incident Type Values Losses Saved Lost Saved 111 Building fire 1 $358,100 $60,000 $298,100 16.76% 83.24% 113 Cooking fire, confined to 1 $148,000 $0 $148,000 0.00% **.**% 114 Chimney or flue fire, 1 $487,600 30 $487,600 0.00% **.** % 322 Motor vehicle accident 2 $19,500 $18,100 $1,400 92.82% 7.18% 324 Motor Vehicle Accident 4 $81,535 $28,735 $52,800 35.24% 64.76% 352 Extrication of victim(s) 1 $8,000 $8,000 $0 100.00% 0.00% 444 Power line down 1 $150,000 $500 $149,500 0.33% 99.67% 631 Authorized controlled 1 $201,100 $0 $201,100 0.00% **. ** % 651 Smoke scare, odor of 1 $125,900 $0 $125,900 0.00% **.** % 671 HazMat release 1 $197,800 $0 $197,800 0.00% **.**% 733 Smoke detector activation 1 $226,100 $0 $226,100 0.00% **.**% 746 Carbon monoxide detector 2 $573,300 $0 $573,300 0.00% **.**% Grand Totals 17 $2,576,935 $115,335 $2,461,600 Total Percent Lost: 4.48% Total Percent Saved: 95.52% Page 1 05/08/2009 10:31
, h. . ":ki . . 19, 6 . :&30. 0 8 =*F:=A % .20.- . eu- W 0 tf··39= - t 44 Fire 8% False Alarm & False Call 8% %8 Ileo eouues {6002/:£/CO} P 6001/LO/1.0} UeeA/408 elecl ulkelv Incident Type Summ St,j...%€U, %29 jueploul eopues leolpaIN houali,eu,3 9 enosea Hazardous Condition (No Fire) 9%
, e 9 1 1 0% O, 11 YA<. 0 ' /4, .0 .0 G p FF'FFI" 44 469 O 4 0- G 41 ® 'G L= 4%- 4 0 « 1 0 0 0 0 do, fe 1 94/ 0 Vk 32 .-49 e 13 P<. calp 4® el 44® -:9 & S r.==Ii ;g& 9& 01 G 8 9%2° 0 r-b Rieo,0 JequunN 02006 • 2007 m 2008 O 2009 1st Quarter Comparison of Calls by Type ileo Jo edkl
'V, Estes Park Volunteer Fire Department Incidents by Zone (Summary) Alarm Date Between {01/01/2009} And {03/31/2009} Pct of Pct of Zone Count Incidents Est Losses Losses IN In Estes Park city limits 51 54.83 % $87,500 75.87 % OUT Out of Estes Park city limits 42 45. 16 % $27,835 24.13 % Total Incident Count: 93 Total Est Losses: $115,335 3/08/2009 10:34 Page 1
1 V 1 10 E 0 09<44* .Lte /% /44, -Cy %> e /4 t h %26® 4 0 56-0 9% 4 4 0 44 4 0 0 14 0 0G 0. ots. 61- 0 V. O % 44> 0% 4% 4 + -cy 0% LE olda 'e.Inidnbl ' lo O to O tO O tO O M M N Wrr Vt>61 'S' e te lE • out city 2009 1st Quarter Calls -within/outside city limits 00 :alls
I . 2009 City Limits Detailed Incident Type Report (01/01/2009) - (03/31/2009) Incident Type City Limits IN OUT Fire 111 Building Fire 1 0 113 Cooking fire, Confined to container 0 1 114 Chirnney Fire 0 1 141 Forest, woods or wildland fire 0 2 143 Grass Fire 1 0 151 Outside rubbish, trash or waste fire 0 1 Rescue & EMS 311 Medical Assist -assist EMS crew 24 15 321 EMS call, excluding vehicle accident w/injury 1 1 322 Vehicle accident with injuries , 1 0 324 Motor Vehicle Accident with no injuries 3 2 352 Extrication of victims from vehicle 0 1 Hazardous Conditions 412 Gas Leak (natural gas or LPG 3 1 (No fire) 424 Carbon Monoxide incident 2 0 442 Overheated motor 1 0 444 Power line down 0 1 Service Call 551 Assist police or other governmental agency 2 1 553 Public service 1 1 561 Unauthorized burning 0 2 Good Intent Call 611 Dispatched & canceled en route 1 3 622 No Incident found on arrival at dispatch 2 1 631 Authorized controlled burning 1 2 651 Smoke scares, odor of smoke 0 1 653 Smoke from barbecue, tar kettle 2 0 671 HazMat release investigation w/no HazMat 1 2 False Alarm & 731 Sprinkler activation due to malfunction 0 0 False Call 733 Smoke detector activation due to malfunction 0 1 734 Heat detector activation due to malfunction 1 0 743 Smoke detector activation, no fire 1 0 745 Alarm system activation, no fire -unintentional 1 1 746 Carbon monoxide activation, no fire- no CO 1 1 TOTAL 51 42 TOTAL NUMBER OF INCIDENTS 93 July 2008
/1 . Estes Park Volunteer Fire Department 1st Quarter Training Hours Date Between {01/01/2009} And {03/31/2009} Fire Dive Rescue EMS Monthly Total January 457.5 22 96.25 575.75 February 344 144.5 150 638.5 March 429.75 31.5 174.5 635.75 Total 1231.25 198 420.75 1850 Total Training Hours 1850
VI 9. - y 54 4% 4 941 1 7 41't 4 392:,- Ar*.f del 23>W' 9 *7. - I 000*f 'e»£ -1 n 00 CD OFIRE 3Ala m SIA13 0 91-1,€Z L 2009 1st Qtr Training Hours 420.75
. ... Estes Park Volunteer Fire Department Staff Activity by Activity Code (Summary) Date Between {01/01/2009} And {03/31/2009} and Activity Code In "CARST ","CRAFT ","CWPP "," FIREDRL ", "FNDR ","INSPC ","KNXBX ", "MEMBER ","OTHER ","PIO ","PLANREV ","PREP ","PREPLN ", " PUBLED ", "RECORDS ","SITEVST ","SPEVT ", " STNTR ","TRNG ","WKDTL " 4ctivity Code Staff Count Total Hrs Pct Hrs ZARST Car Seat Inspection 6 5.17 2.71% 2WPP CWPP 7 13.00 6.83% [NSPC Inspection Activities 8 13.92 7.32% )THER Other Staff Activity 23 39.25 20.64% )LANREV Building Plan Review 3 6.48 3.40% DREP Prepritory Hours 31 75.34. 39.62% )UBLED Public Education 6 6.00 3.15% LECORDS Records Search 3 3.00 1.57% >ITEVST Property Site Visit 4 - 8.00 4.20% PE Special Event 3 12.00 6.31% TKI qork Detail 5 7.95 4.18% 99 190.11 3/08/2009 08:57 Page 1
t, , Estes Park Volunteer Fire Department Staff Activity by Activity Code (Summary) Date Between {01/01/2009} And {03/31/2009} and Activity Code In "BSNMT ","FSINIATIVE n,"OFCMT ", " PENMTG Activity Code Staff Count Total Hrs Pct Hrs BSNMT Business Meeting 108 157.57 97.13%- DFCMT Officers Meeting 10 4.64 2.86% 118 162.21 /08/2009 09:43 Page 1
1 Estes Park Volunteer Fire Department Staff Activity by Activity Code (Summary) Date Between {01/01/2009} And {03/31/2009} and Activity Code In "DEPOSIT ","MINUTES ","SECWKDTL ", " TREAS ", " TRKADMN " Activity Code Staff Count Total Hrs Pct Hrs DEPOSIT Check Deposits / Record Keeping 4 5.19 14.93 %- MINUTES Time spent preparing Business Minutes 3 14.57 41.91% TREAS Treasurer Activites 9 15.00 43.15% 16 34.76 Page 1 /08/2009 10:25
t . 1. Is it important to recoup 50% of the Fire Budget because 50% of the calls are in the county? 2. Should charges be broken out by equipment and personnel? 3. Or should there be a flat fee per hour or per incident? 4. Should there be a maximum amount charged for any incident? 5. Should any new charges be retroactive?
. 2 * Memorandum To: Honorable Mayor Bill Pinkham and Board of Trustees CC: Jacquie Halburnt, Lowell Richardson From: Steve McFarland Date: 5/21/2009 Re: Fire Services billing structures BACKGROUND Finance has been charged with suggesting two alternate billing methods for incidents for the existing Fire Services program. The current billing system incorporates a $113/hr charge in relationship to the personnel budget in addition to various rates per hour for equipment. The goal is to reevaluate the billing system while continuing to recapture expenditures incurred during incidents in the county. RECOMMENDATIONS The main criticism of the current billing system is that the $113/hr for personnel is unreasonable. The following two suggestions eliminate the per hour rate per person. Option 1 Option 1 moves away from the amount of man hours spent on incidents (2718 hours in 2008), and focuses on the actual amount of time of the incidents themselves. For example, if there was a fire that lasted 2 hours and 10 firefighters attended, that would be 2 incident hours, but 20 man hours. The actual incident hour total in 2008 was 273. Therefore, in 2008 there was a ratio of about 10 man hours to every incident hour. Option 1 applies the following data: 1. Total incident hours (273) x incidents in county (47%) = 128 incident hours in county. 2. 2009 Budget expenditures applicable to county: a. $712,819 total budget x 47% = $335,025 b. Less projected collections via $130/parcel = $200,000 c. Net county expenditures = $135,025 d. $135,025 / 128 = $1,052 hourly rate for incidents. Option 1 arrives at an all-encompassing rate of $1,052 per incident hour. Positives: 1. Simplifies billing system to one rate per hour, eliminating rates in relationship to the personnel budget and equipment. 1- .. 1 )5·@2*8*4-9»9*?&8&28888$888%*
May 21, 2009 2. Eliminates complaints regarding volunteers (how many were there, how long they were there, how hard they were working). 3. This rate per hour is very supportable in that it is a very similar rate to what the ambulance service charges. Negatives: 1. Might get complaints about how MVA, structure, and odor investigations should not all be billed at the same rate. Option 2 Option 2 takes an even larger macro approach to billing and simply applies charges based on an average amount billed per actual incident in 2008/2009. The charges would be applied as follows: 1 Structure fires: $5,000 2 MVAs: $1,700 3 Odors: $ 750 Positives: 1. The most simplistic ofall billing scenarios. Negatives: 2. We will receive complaints about the variance of hours spent at each incident. It will be hard to justify a structure fire that took 5 hours to deal with, costing $5,000, and a couch fire that took !4 hour to deal with costing the same amount. Concluding thoughts Both/either of these options are going to reduce existing billings. Let's look at a couple of examples: • Fenelon (Structure): o Original bill: $12,563 o Option 1: $5,839 (5.5 hrs x $1,052) o Option 2: $5,000 • LeveY (Odor): o Original bill: $1,240 o Option 1: $1,020 (.97 hrs x $1,052) o Option 2: $750 • Garret (MVA): o Original bill: $ 528 o Option 1: $ 558 (.53 hrs x $ 1,052) o Option 2: $1,700 Perhaps what would happen with a new billing system is that the total existing balance ($34,000) will decrease. However, 1) we will be cast in a favorable light reducing bills (good for fire election?), and 2) I think we will be more likely to collect on some of the bills. 2
1. Fire Services Special Revenue Fund, #229 Town of Estes Park - 2009 Budget 1 Response services - Dre suppression, rescues, hazmat spills, EMS, motor vehicle accidents, odor investigations Water supplies - dry hydronts, cisterm, hydrant flow tests Education/outreach - public fire safety, firefighter education, child all-hazard, 1 wild land safety/mitigation, town employees Records management - incidents, grants, ISO, personnel/training Misc - assists to other agencies, standby events, plan reviews, fire safety inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 1 Revenues incl in General Fund ind in General Fund $207,917 $187,500 Total Revenues 0 0 207,917 187,500 Expenses Personnel Services ind in General Fund 342,459 315,491 354,176 Operations & Maintenance incl in General Fund 298,568 312,696 288,643 Total Current Expenses ind in General Fund 641,027 628,187 642,819 Capital ind in General Fund 280,000 367,918 70,000 Subtotal O 921,027 996,105 712,819 Rollovers Incl in General Fund 0 0 0 Total Expenses 0 921,027 996,105 712,819 % change from prior year NA N/A 8% -28% Other finandng sources (transfers in) 0 921,027 435,000 Other financing uses (transfers out) 0 0 0 Increase (decrease) in Fund balance 0 (921,027) 132,839 (90,319) Beginning Fund balance 0 0 0 132,839 Rollover adjustment 0 Ending Fund balance $0 ($921,027) $132,839 $42,520 Revenues (totals) 16,363 52,066 207,917 187,500 95% match from FEMA grant for mobile data terminal inclabove 50,466 0 0 WUI Educ Coordinator seasonal position grant ind above 0 0 0 50% match for thermal imaging camera FD/Grant incl above 0 0 0 Fire services fees 167,000 175,000 Emergency repsonse fees 3,517 0 10,000 0 Federal Grant Investment income 10,800 2,500 Miscellaneous (Wildland - $10,000) 16,600 10,000 National fire academy reimbursement inclabove 1,600 0 0 Personnel Levels Fire Chief 1.00 1.CX) 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 Admin Training Captain 0.00 1.00 1.00 1.00 tif 125
..,.¢t.€137, a [* .f?43· f. ' ~(2: . de;. · fire Services >Cy*7.Ey.., Special Revenue Fund, #229 J Town Of Estes Park - 2009 Budget 4 iki·i·(: .t· c. ~i A....- t ,... lital *4944 ,···£*%¢**-'f-:.1;? ~·7-:(i Stop* of services: '.:.4 ..i#BiL M'.7 Response services - fire supprenlion, reteue„ ho,mot *ptll:, EMS, motor vehicle accidents, odor investigations Water supplies - dry hydronts, cistern#, hydront HOW te*th Education/outreach - public fire, ofet¥. fir#hoht#r *(tweemon, child olbhozord, wild land safety/mitigation, town Imploy¢10; Records management - Incidents, grant:, 150, penlonnel/trolning Misc - assists to other agencies,standby *vent&, DIon r*vilwa, fire sofety Inspections .: ': 72: 2 Original Budget Revised Budget hu@,71 9 · ft, 2007 2008 2008 ..Agi -3/43» Wildiand Coordinator 0.50 0.50 0.50 0. -·..9 Volunteer Firefighters 33.00 33.00 33.00 3.1 i 1(1 · .ait Fire pension contribution 65,168 81,000 81,000 81,IN}0 -1. LIC, to fund to max level in 2008 Operations & Maintenance IT Services 12,554 14,764 16,018 17,207 -C)<51 Maintenance contracts 14,167 21,325 21,394 26,724 . li¢91 Buildings ('08 = upgrade security system) 4,711 12,724 13,174 8,014 ...2,%122. Vehicle equipment/fuel 38,997 37,900 38,190 43,60¢)t** Future vehjcle purchases/replacement 0 111,173 111,173 96.03 1 44*. Other equipment/machinery 1,633 2,000 2,026 2,2(41 3:.:*242 Data processing equipment (PO) 0 5,400 5,400 0 4, '. I. - r,pc- Communication equipment 4,025 7,700 6,200 2,000 ' ~ ~=~~ Other equipment (fire hose replacement) 3,787 11,322 19,566 150 :'f,1 Personal Safety equipment 16,443 20,476 25,057 37,500 «45.4~ Education/training 9,157 14,820 14,820 18,300 ~/ Utilities 17,274 19,491 18,088 18,310 *6. Capital >: Vehicle 32,789 0 0 0 '8*~ :lF Equipment (thermal imaging camera) 0 10,000 10,000 0 9 Replace pumper Mack G-80 (truck only)* 0 270,000 357,918 0 ..¢ Equipment for new pumper Mack 0-80 0 0 0 70,000 , 32,789 280,000 367,918 70,000 =- r=: I 1*.D...24 i?··.9 01:All ¢ · ~ : ·ir-b':1 l· P·?.»r:24873·t , .... .- - ·..q/· f· 1,134~•'·f·.~· lt'
U. Thoughts for the Public Safety Committee Regarding the Estes Valley Fire Subscription Fee Don Widrig, May 2009 These are some thoughts I've had regarding the current Subscription Fee question. These are not arranged in any particular order and may or may not be of interest in your deliberations. Necessity to cover costs The Town staff has offered the notion that it is essential to strive to cover the costs of running the Fire Department by some sort of charging mechanism (either through subscriptions or outright billing). As usually presented, this concept allocates roughly half of the cost of running the FD to the County residents and half to the Town residents. The half-and-half division is based on the observation that roughly half of the calls occur in the County and half occur in the Town. Most people agree that the split is approximately valid. However, there are serious questions about the base issue of recovering the full costs of running the FD. I do not believe that the idea of running the FD as a business and having a strict recovery of costs makes any sense. If viewed as a business, the FD is most certainly a monopoly since there is only one FD that is permitted to operate in the Valley. Furthermore, if run as a business, the existing formula (discussed below) strongly indicates a very poor financial plan. Let's explore the idea of the full recovery of the costs. The obvious question of fairness arises since it is obvious that the Town residents will never provide full recovery of even half the costs. There are two reasons for this: 1) The Town residents only have one single method to fund the FD, the payment of their property tax. We must discount any other methods such as sales taxes since County and Town residents share equally in those fundings. Even if we assume that the Town property tax of approximately $288,000 is fully diverted to funding the FD, it's clear that there is not enough revenue by that source to cover their half of the FD costs. 2) The Town residents are not charged any Subscription Fee or service charges for the FD. Thus, the only single funding mechanism offered to cover the Town portion of the FD costs is the property tax and it clearly does not cover their share of the costs. If the Town residents don't cover their full share, why should the County residents be asked to cover their full share? Current formula The existing formula is based on the following premises: • The Town wants to recover costs incurred. o The equipment costs were determined by reference to the Colorado State Forest Service rates (copy attached). Generally, everyone accepted these costs as being fair and reasonable. o The personnel costs were determined by referencing the Town's 2008 financial records that recorded the actual costs for the firefighters' pensions, benefits, etc. However, details were lacking on how these costs were determined and people remain unsatisfied with these cost explanations. Further investigation and resolution will likely be required before a full understanding is accomplished. 1I
. • To determine the hourly rate for a firefighter, the above-mentioned personnel costs were divided by the number of "response hours" provided for qualifying fire and emergency services in 2008. • Since there is general agreement that approximately half of the fire and emergency service calls are outside the Town limits, the above calculation is divided by two to determine the county residents' share of the cost per firefighter hour. • Rounding off the resulting calculation, the Town determined that the rate for firefighter billing in 2009 (based on the 2008 actual data) should be $113 per hour. At the meeting with Town officials, the above-mentioned formula was confirmed. At first glance, the above formula seems very reasonable and logical (although, as mentioned above, certain details need explanation). However, there are some serious problems hidden in the logic. Consider the following: • If the firefighting effort was a business, no business in the world would be willing to offer its employees a benefits package that worked out to $113 per hour of the employee's labor. Remember that we are only talking about benefits since none of the VFD draws a salary. • Although there was a counter-argument offered by the Town staff, the Fire Services Task Force and the Town Board of Trustees have earlier discussed the portion of the Town residents' property tax that goes to supporting fire and emergency services within the Town limits. This number works out that about $25,000 of the total Town property tax is allocated to fire and emergency services. To put this in our present view, the Fenelon's bill amounts to almost half of the total amount allocated from all Town residents' property tax bill allocated for fire services. • To consider an extreme (and improbable) case, suppose that fire and emergency calls for a calendar year dropped precipitately. A little consideration of the above formula reveals that the firefighter rate per hour would actually go up! In other words, a good year of minimal incidents will increase the rate for services while a bad year with many incidents will decrease the rate for services. This leads to the ridiculous situation in which valley-wide actions to minimize incidents will increase the cost for those incidents that do occur! The formula is especially egregious to our visitors who may need extrication or other such services. Since, by definition, they haven't been made a part of the fire services, this is adding insult to injury by sending them a bill amounting to thousands of dollars. This is no way to treat our most important funding source, the 3.5 million visitors each year. In addition, I completely reject the argument that this would not be a problem to the visitor since their insurance would likely cover the bill. Wrong is wrong, regardless of whether insurance pays or not. In short, I believe that the current formula has fundamental logic problems and is not reasonable. It should be scrapped since no amount of tweaking will remedy the underlying logic flaws and ill will if exhibits. 2I
, Alternatives The Town staff has proposed several alternative billing plans. Per the Town staff memo, the plans can be summarized as follows: • Option 1: remove the man-hour billing rate and simply charge an hourly rate for each incident. This has the advantage of simplicity but could lead to enormous and punitive bills for difficult fires such as the Rains house fire of a few years ago that took about 24 hours to control. • Option 2: establish a flat rate for the three types of responses covered in the IGA (structure fires, extrications, and odor investigations). This is a simpler plan but has the disadvantage of trying to select an optimal flat rate for small fires (i.e., the "water heater fire") versus a rate for a large fire. An interesting approach might be to combine the two options to yield an incident-based rate BUT with a cap on the maximum exposure. Yes, this would invariably be at cross-purposes with the idea of collecting a full billing for services rendered, but this idea was dismissed above. Retroactive Adjustments The Town Board has mentioned the question of whether or not any new plan should be applied retroactively. My answer is Yes! There are only a small number of bills that are likely to be affected by any new plan and simply fairness suggests that earlier bills should be adjusted where appropriate so that a stigma of a punitive bill is erased. A simple and fair plan might consist of: • For services performed in which the new bill would be less than the bill under the older formula, the resident should get a full refund of the difference and a letter of explanation. • For services performed in which the new bill would be greater than the old bill, no refund should be given but a letter of explanation should be sent to allay the resident's fears of a forthcoming adjustment. In either case, significant public information should be broadcast throughout the Valley so that the citizens are made aware of the new plan and its consequences to the residents. A Timeout As the Public Safety Committee deliberates the issues, I would recommend that a public announcement be made indicating that a "timeout" is now in effect and the clock has been stopped on collecting outstanding bills while this matter is discussed. I will be glad to work with the Public Safety Committee as a private citizen and help resolve this issue. Yours truly, Don Widrig 2661 Eagle Rock Drive Estes Park, CO 80517 (970) 586-8926 3I