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HomeMy WebLinkAboutPACKET Public Safety 2009-01-15A , + Qi 6 10 PUBLIC SAFETY COMMITTEE AGENDA January 15, 2009 8:00 a.m. PUBLIC COMMENT POLICE DEPARTMENT Recommendation to Town Board 1. Estes Valley Victim Advocates contract - Chief Wes Kufeld Reports 1. Neighborhood Portfolio Exercise - Officer Will Haslett 2. Victim Advocate Annual Report - Mary Mesropian 3. Introduction of new officer Jerry Twigg FIRE DEPARTMENT Recommendation to Town Board 1. Community Wildfire Protection Plan - Chief Scott Dorman Reports 1. WUI Education Coordinator's end of year report - Sue Pinkham NOTE: The Public Safety Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. I , Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Tuesday, January 13, 2009 8:48 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** JOB NO. 1032 ST. TIME 01/13 08:43 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 1.1 11 . Estes Park Police Department Memo To: Chairwoman Eisenlauer and Public Safety Committee Board Members Flom: Wes Kufeld, Chief of Police CC: Jacquie Halbumt, Town Administrator Date: January 8,2009 Re: Estes Valley Victim Advocates contract for services Background Each year, the Estes Valley Victim Advocates receive funding from the Town of Estes Park for services rendered to crime victims who are residents of Estes Park. The police department has received and reviewed the contract presented with Town Attorney White. This year the contract was amended and agreed upon by Victim Advocates that the Police Department will assist financially with pagers and the advocates will maintain those. Previously, the police department maintained their paging system and provided financial assistance not to exceed $35 a month. BudgeUCosts $7,500.00 (as budgeted for 2009) and $420 for pagers as budgeted for the advocates. Recommendations Staff recommends approval of the contract as presented for the year 2009. 1 '.1 1 CONTRACT FOR SERVICES TOWN OF ESTES PARK THIS CONTRACT, dated this day of , 2009, is by and between the TOWN OF ESTES PARK, STATE OF COLORADO, 170 MacGregor Ave., Estes Park, CO, a body politic and corporate (the "Town"), and ESTES VALLEY VICTIM ADVOCATES, INC. ("Contractor".) RECrrALS WHEREAS, the Town plans to continue a project entitled, "ESTES VALLEY VICTIM ADVOCATES," and + WHEREAS, the Town desires to retain the services of the Contractor to assist it in studies relative thereto and the planning and designing thereof as set forth in this agreement. AGREEMENT NOW, THEREFORE, for and in consideration of the covenants and conditions set forth herein, and for other good and valuable considerations, the sufficiency of which is hereby acknowledged, the Town and the Contractor agree as follows: 1. CONTRACT DOCUMENTS: the "Contract Documents" shall consist of the following: a. This Contract; b. The Scope of Services, attached hereto as Exhibit "A;" All of which are incorporated by reference as though set forth in full herein, whether or not attached hereto, and shall form an integral part of this contract If there is any conflict between this Contract and the other Contract Documents, this Contract shall control. 2. THE WORK: The Contractor shall furnish the labor, equipment materials and supervision necessary for or incident to the complete and timely performance of everything described or reasonably implied from the Contract Documents (the "Work") except as provided for herein. 3. INSPECT[ON: The Town reserves the right to monitor and evaluate the progress and performance of the Contractor to ensure that the terms of this agreement are being satisfactorily met in accordance with the Town and other applicable monitoring and evaluation criteria and standards. Contractor shall cooperate with Town relating to such monitoring and evaluation. 4. PAYMENT: Upon satisfactory completion of the Work, and provided that Contractor is not in default of the Contract, the Town shall pay the Contractor the firm fixed price of SEVENTY FIVE HUNDRED DOLLARS AND 00/00 ($7,500) in quarterly fund distribution on or about January 2009, April 2009, July 2009 and October 2009, in equalincrement payments of $1,875. 1, 5. TERMINATION: The Town reserves the right to terminate this Contract, in whole or in part, with or without cause upon thirty (30) days written notice to the Contractor. In the event of termination, the Contractor shall incur no additional expenses and shall perform no further services for the Town under this Contract as of the date of receipt of the notice of termination unless otherwise specified by the Town. The Town shall pay the Contractor for all services satisfactorily performed prior to receipt of the notice of termination and for other services required by the Town to be completed prior to termination and satisfactorily performed. In the event of termination for cause, the Contractor shall be liable for any and all damages, including without limitations, the cost of procuring similar supplies or services and all other costs and expenses incurred by the Town because of such failure. 6. INDEPENDENT CONTRACTOR STATUS, PAYMENT OF TAXES AND UNEMPLOYMENT INSURANCE: In performing the Work, the Contractor acts as an independent contractor and is not acting as an .. agent, servant or employee of the Town. The Contractor is solelv responsible for necessarv and adequate worker's compensation insurance and shall be responsible for withholding and paving all federal and state taxes. The Contractor and its emplovees are not entitled to unemployment insurance benefits unless unemplovment compensation coverage is provided by the Contractor or an entitv other than the Town. The Contractor understands and agrees that it is an independent contractor under the terms and conditions of this Agreement. As such, the Contractor is not entitled to emplovment or insurance benefits through the Town. Also, the Contractor understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemplovment insurance taxes. The Contractor also understands and agrees that it is responsible for workers' compensation coverage and taxes for itself and any emplovee. 7. INDEMNIFICATION: The Contractor hereby agrees to and does indemnify, defend, save and hold the Town harmless from any and all liability, loss, costs, charges, penalties, obligations, expenses, attorney's fees, litigation, judgments, damages, claims and demands of any kind whatsoever in connection with, arising out of or by any reason of any violation of the contract or of any law, ordinance or regulation by the Contractor, his agents, employees, servants, subcontractors, business invitees; or by reason of any injury or damage however occurring to any person or persons whomever (including the Contractor, his agents, employees, servants, subcontractors, or business invitees) or to property of any kind whatsoever and to whomever belonging (including the Contractor, his agents, employees, servants, subcontractors or business invitees)- or from any cause or causes whatsoever arising out of the performance of services hereunder. 1. INSURANCE REOUIREMENTS: a. The Contractor and its subcontractors shall purchase and maintain such insurance in a company or companies licensed to do business in the State of Colorado as will protect them from claims which may arise out of or result from operations under the Contract whether such operations be by themselves or by any Subcontractor or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. The insurance required by this Contract is set forth below: b. Comprehensive General Liability: The Contractor shall procure and keep in force during the duration of this contract a policy of Comprehensive General Liability insurance insuring the Contractor and naming the Town as an additional insured against any liability for personal injury, bodily injury, or death arising out of the performance of services hereunder and against liability for property damage with a combined single limit of at least $1,000,000. The limits of said insurance shall not be a limit to the liability of the Contractor hereunder. c. Comprehensive Automobile Liabilitv: The Contractor shall procure and keep in force during the duration of this contract a policy of Comprehensive Automobile Liability insurance, insuring the Contractor and naming the Town as an additional insured against any liability for personal injury, bodily injury, or death arising from the use of motor vehicles and shall cover operations on or off the site of all vehicles controlled by the Contractor, whether they are owned, non-owned, or hired, with a combined single limit of at least $1,000,000. The limits of said insurance shall not, however, be a limit to the liability of Contractor hereunder. d. Other Insurance: The Contractor shall procure and keep in force during the term of this Contract, Worker's Compensation and such other insurance as may be required by any applicable law, ordinance or governmental regulation. e. Terms of Insurance: Insurance required shall be with companies qualified to do business in the State of Colorado with a general policy holder's financial rating of not less than that of "A" as set forth in the most current edition of "Best's Insurance Reports", and may provide for deductible amounts as the Contractor may deem to be reasonable for completion of the Work, but in no case greater than $20,000. The Contractor shall not do nor permit to be done anything which shall invalidate the insurance policies referred to in this section, and the Contractor shall immediately advise the Town in writing if a reduction in coverage or other modification of the insurance coverage occurs. Insurance policies shall be for the mutual and joint benefit and protection of the Contractor and the Town. Such policies shall be written as primary policies not contributing to and not in excess of coverage which the Town must carry. f. Proof of Insurance: Prior to the commencement of the Work, the Contractor shall furnish to the Town certificates of insurance policies evidencing the required coverage. Such certificates shall provide that cancellation of the policies in such insurance shall not be effective until thirty (30) days after written notice to the Town. The Contractor shall identify whether the type of coverage is "occurrence" or "claims made". If the type of coverage is "claims made" which at renewal, Contractor changes to "occurrence", Contractor shall carry a six-month tail. The Contractor agrees to insert the substance of these insurance requirements in all subcontracts. Furthermore, the Town will hold the Contractor responsible in the event the subcontractor fails to have adequate insurance. g. The Town reserves the right to approve variations in the above requirements upon request of the Contractor, in the Town's sole discretion. h. Nothing contained in this agreement constitutes a waiver of the Town's governmental immunity pursuant to the applicable provisions of the Colorado Governmental Immunity Act. 9. AMENDMENT: a. This Contract contains the entire agreement of the parties relating to the subject matter hereof and, except as provided; this Contract may not be modified or amended except by written agreement of the parties. 6. The Town reserves the right to omit any of the tasks identified in the Scope of Services upon written notice to the Contractor. 10. MISCELLANEOUS PROVISIONS: Governing Law and Venue: This Contract shalI be governed by the laws of the State of Colorado and venue shall be in the County of Larimer, State of Colorado. Assignability: This Contract is voidable by the Town if assigned by the Contractor without the prior written consent of the Town. Survival Clause: The indemnification provision of this Contract shall survive the completion of the Work and the termination of this Contract. Compliance with the Laws: The Contractor shall observe and comply with all applicable laws, including but not limited to federal, state and local laws, regulations, rules or ordinances that effect those employed or engaged by it, the materials or equipment used for the conduct of the Work, and shall procure any and all necessary approvals, licenses and permits, all at its own expense. Severability: If any provision in this Contract shall be declared by a court of competent jurisdiction to be invalid, such decision shall not invalidate any other part or provision hereof. Renewal: This contract is subject to renewal annually upon review and agreement of the Contractor and the Town. IN WITNESS WHEREOF, the parties hereto have executed this Contract. TOWN OF ESTES PARK BY: Mayor ATIEST: Town Clerk ESTES VALLEY VICTIM ADVOCATES, INC. ATIEST: BY: EXHIBIT A SCOPE OF SERVICES 1. Term of Service: The term of this agreement shall be from January 01, 2009, through December 31, 2009, unless earlier termination pursuant to the Contract. This Contract shall be renewed and/or modified as necessary before the beginning of a new grant term and prior to the termination date of the Contract. 2. Remuneration for Services: The Town shall pay Contractor the amount of $7,500 for immediate victim assistance as set forth in paragraph three ("Services Provided") herein. Providing services to victims of crime ($5,000) and crisis intervention ($2,500) in non-criminal incidents. The Townts obligation to Contractor shall not exceed a total of $7,500 for the entire term of this Contract. The Town shall also provide "in kind" contributions such as temporary use of a telephone and/or office while in the service of Victims at the Police Department The Town will also continue to provide monetary assistance to cover the expense of pagers not to exceed $420 per year. Pagers will be maintained by the Contractor. 3. Services Provided: ContractoF shall provide the following services: 1. Represebtatives to respond by phone or in person for immediate crisis interventioh and ~uigelingl A·_ _Contractor shall provide tiver•ty-fo#r (24) hour phone referral services and/or other assistance [to victims ofall crimes in hccordace to the laws of the State of Colorado.' 4. INDEMNIFICATION: By accepting referrals from the Town to Estes Valley Victim Advocates, Inc., Contractor hereby agrees to fully comply with the provisions of the Americans with Disabilities Act ("ADA"). Contractor agrees to be fully responsible and liable for making counseling and support programs available for use by disabled participants. Contractor agrees to and does indemnify and hold the Town and its agents and employees harmless from and against any and all claims, damages, losses, injuries, costs and expenses, including attorney's fees relating to or arising out of Contractor's failure to comply with the ADA. 5. POLICE RECORDS RELEASES: By accepting copies of official and confidential Police Reports, Contractor agrees to not release these reports, or any information contained therein, to anyone except its own agents/representatives who are acting in the capacity of providing the aforementioned services to the Town. Contractor assumes full responsibility for any and all breaches of confidentiality or security of records; and agrees to and does indemnify the Town for any and all liability, loss, damage, costs, expenses and attorney's fees resulting from said breach by Contractor, its agents, servants, and employees. 6. BI-ANNUAL AND ANNUAL REPORTS: Contractor shall provide the Town with bi-annual reports on the type and total number of crimes responded to through the Project. These statistics shall include whether the victim was initially contacted at the time the crime occurred, noting if response was either in person, at the scene, or by phone at the scene. If initial victim contact transpires at a later time, the statistics shall indicate whether the victim was contacted in person, by phone, or by mail. Contractor shall provide the Town with bi-annual reports and adequate documentation referencing any paid positions within their organization maintained in whole or in part by grant monies obtained by the Town. Depending upon the term and conditions of the grant Contractor shall also provide the Town with the total final statistics that in turn will be submitted to the grantor for any required reporting period. I . Neighborhood Portfolio Exercise Presented by Officer William Haslett U'}iere are we? •27 miles west of Loveland Coll··, • 70 miles northwest or Denier • 1825WestorSYC , • East gateway to RMNP . >.... . '·r What are we known for? Ef#'~ 1 1 I . History of Estes Park *41 •Joel Estes unvcd - 1859 . . . - · - . .5. 1~ • Cartleranches duringthe 1870's -- . 7:sia ../ • Stanley Hotel is built 1909 .*i. & .• i :- •Town incorporated 1917 le.-1 '- 444/// ·~oomingtounsm • Big Thompson Flood - 1976 'm/ • LAwn Lake Flood - 1982 -1 1 1 .Top 10 vacation desanabon Estes Park Today • Elewlion: 7,522 ft • 5.9 Square Miles - Population: 6,268 (2007) • 48% males (3,007) -.-x-. - •3296[emales (3,261) •Average age 45 • 43.3% - bachelor's • 15.2%- master's or Pli.D. P-1 - " . -'11,1- -1 + .1 11 1,£ •Median Income: $46,300 •Average House Price $333,900 Estes Park Life Major Employers ¥•iMIi'.:21~fMm~F~R¥•*.t · • Town of Estes Park • Park R-3 School Distnet 11 11 -11 4 71, . • Estes Park Medical Center 1€ il' ~1·.i.11 1 •YMCA • Rocky Mountain National . lid lili 16 Park 141 lili , .... 4.• b 1* . 4 3 . - C..4 1;401. '1 .- 1 - -C 'A+~.41.4 t,1.24 1'.A ·• 1 .L . 2 I I. Schools · Estes Park Elementary · Estes Park Middle School • Estes Park High School 4 - . 12 +1-52_2121- Our Town Government Mayor B' Pmkharn Mr. Erw W. Bac.= Mr. John Enc.on Mr. Rkh,rd lander ...Im '611€, Mr. Chuck LMne Mn Do.i' Eue=12ucr 1...6 40 4 ¥ 1 Town Resources • Streets -Dll. Mahany • Town Administralor -Jackie Halbumt 577J604 577-3705 • Deputy Town Administrafor-imi=Ll • IT spenabst - Bn]Ie U'alters kc~urdson 577-3707 577-3584 • To,in Clerk- Jackie U'Uhanion • EPURA - frill Sm[h 577<3702 577-3704 • Finince- Steve McFarland . CVB- Peter Marsh 577-3560 577-9900 x225 • Engineering, Traq Feagam Fire Dept - Chief Scott Dorman 5774588 577-3680 • Pubbc Work, - Greg Siners 577-3586 • Museum - Belty Kilsdonk 5774760 • Water Dept - Steve Rusch 577~31 . To,in Anorney - Greg Wh,te 667-5310 • Fleet Maintenance - Dave Mahany . Munidpalludge -Gary Brown 577-3888 5773604 • Human Resources - Debbie Parrack • Parks - Russ Franklin 577-3781 577-3562 3 . Community Resources • Estes Park Medical Center • The HUB • Larimer County Court • Park R-3 School District • Estes Valley Victim's • Good Samaritan Advocate • Crossroads • Peak to Peak Taxi • Salvation Anny - Estes Park Chamber of Commerce • Rotary Club • Larimer County Deputies • Lion's Club • DOW - Rick Spowart • Salud Health Clinic • National Park Service • CDOT • Police And Business In Partnership (PBIB) • EP News - Trail Gazette Our Police Department -e-/-../,Ah# I . *2.AdR/*4 The Eltes Park Police Deparnnent mists to provide exemplary law enforcement services. We are committed to be in putnership withour community: its youth.seniors.families and maors, We m ambassadors to ar md mainmna peN work enviro~ent forow employees. Cliief Kufeld 20 years in Iaw enforcement at j. ti tilizit'/I- Estes Park • Began as CSO,Held utles of 441*~ Ji. Corporal, Sergeant. Detective %469·I l ~~$ Sergeant and Commander ~~ ~ ~1'~1~ • TwoAssooates Degrec's md a j % ,~ 0'~~;P~ 4 Bachelor's Degrce from University 112 ji :*3,1,2.'..9 of Northern Colorado • Currentlyworkingon Master's Degree ul Exectieve Police kadership ai the University of Colorado (Denver) 4 Police Department Resources • Firearms: Officer Filsinger, . ERT: Sgt Schumaker Officer Allen and Sgt. Schumaker · Special Evmb - Officer Swallow • Arrest Colitrol: Detective Life • Schools: Officer Polucha • Investigations: Sgt. Pass and Detectmve Life • Zone Policing - Officer Swallow /Officer Filsinger • Accident Investigation: Officer Meyer and Detective Life • Media Inquiry: Commander Rose • Report Writing Officer Swallow • Records: Melissa Lindeman • Training: Sgt. Schumaker • RestoraiiveJusnce: Amanda Nagl - Security: Officer Meyer • Code Enforcement - Andrew Taser Instructor: Officer Allen Halt • Intoxilyzel: Officer Russell and • Animal Control - Andrew Hart Detective Life • Administrative - Peni Barnes • Communications: Sgt. Pass Zone Policing :44-A- ESTES PARK, COLORADO ~ - ff ·.25'Ft - 9,- I # f ¥4 &149% r.%- / 11 %6 Multi Unit Apartments 5 .. Definition: · Multi-family residential is a classification of housing where multiple separate housing units are contained within one building. The most common form is an apartment building. Multi Unit Apartments in Estes Park & Stone Ridge E Islander Apartments Apartments (Graves) E{ Trail Ridge m Talons Pointe Apartments Apartments E Pine Knoll m Big Horn Apartments Apartments m Park Ridge 1 South St. Vrain Apartments Apartments m Lone Tree Apartments Stone Ridge Apts. (Graves) Edi- „r:,·,der Hi.·akil„,• I Frorn 1/1/21,07 i „ 9/10/20 n 1--.-I#i/'- 14% 14% + r -, 1~42 7 1 Stone Ridge Apartment contact information: 1260 Graves Ave Estes Park, CO 80517 11-'--2 21% Manager Cathy Forsythe - Phone 970-669·-9696 .1.1/1/.1/1.1. I .\ A Aner +irs: 970-214-0767 .11:"lit ..1,1.1 1 I Noise Complaints were the most frequent calls ..11 ~ i·~11 F .1\111\1,\111 for service 1 I !4,1./in ' P I Buildings have been updated. clearly showing apl numbe/ 6 14-2 . Talons Pointe Apartments Calls for service breakdown 141*.i-=,i-· r---1 from 1/1/2007 to 9/30/2008 :'.fi- --tz' 0 1 -I.. ....I, Talons Pointe Apartment Contact Information 1715 Red Tail Hawk Dr. 3 1 : Estes Park, CO 80517 1. j' i Manager: Maryann Pugh Phone (970) 586-9116 Manager Cell: (970) 203-5470 Maintenance: Steve Tindle Steve Tindle Cell: (970) 566-2818 Big Horn Apartments Calls for service breakdown from 1/1/2007 to 9/30/2008 Big Hom Apar'tment contact information: 407 West Elkhom Ave Estes Park, CO 80517 Manager: Anthony Riccardi Phone: (970) 586-5953 E: Entrance is on west side of building. m All apartments are clearly numbered, E Apartments are located above a businesses. Z. Park Ridge Apartments Park Ridge Apartments Contact Information: 1250 Acacia Drive Calls for service breakdown Estes Park, CO 80517 from 1/1/2007 to 9/30/2008 Manager. Tanya Rowtey Cell (970)231-7135 S€ 4.1% 1 Maintenance (970) 577-0302 - At Graham '·>:·fi '.rd .·· ; '.*4 ..41 ' . 1 1,4. I Apartment C-1 - Denny 4.-9~-1.1 <C:.?ff;i·:i.·t ,£ Apartment A-5 , ....... - (With all building keys) - 7 I .. Lone Tree Apartments Calls for service breakdown Lone Tree Apartments Contact Information: from 1/1/2007 to 9/30/2008 1310 Manford Ave Estes Park, CO 80517 Maintenance: (970) 566-2818 Phone Number:(970) 577-1539 Manager: Maryanne Pugh Phone: (970) 203-5470 - 2; %- i 1 16: -r + 1 4 * 4 -1 --4-=.,- Islander Apartments Islander Apartments contact information. Calls for service breakdown from 1/1/2007 to 9/30/2008 435 West Elkhom Ave Estes Park, CO 80517 Manager: Seth Smith of Ponderosa Realty ..6,4.........:.I):4.1 ...:..4. Phone: (970) 586-6500 www. ponderosainc.com . ....·,/In:····'.·/·· Owners: Tom & Leslie Laird-McConnell Leslie@iddecreek.com 13%90>9 S.... Trail Ridge Apartments -13~ Calls for service breakdown from 1/1/2007 to 9/30/2008 - 1. t...it Cb Trail Ridge Apartment contact information. 1250 Community Drive Estes Park, CO 80517 Manager: Tanya Rowley Phone: (970) 586-2043 : 1:....Ii.2'I}{~Lk--.o'' g:~'%%02)3213~1il~5 w Maintenance: Tony Rowley * Home: (970) 231-7135 •65 Years and Older 8 .2.9 2 ,€5,1:6~11 . I. Pine Knoll Apartments Pine Knoll Apartment contact information· -.&* 62 1155 S St. Vrain Ave . . 1.. J: Estes Park, CO 80517 4 1 .- :i: Ptl:44...#f 1 Manager Duncan Riley (on site) Apartment 3-1 Phone: (970) 586-8407 ·Two northern most buildings are apar'tments ·Two southern most buildings are condos. ·55 Years and older. ·Lock box is located on light pole in front of visitor parking. -Fire depar'tment has access to lock box. S. St Vrain Apartments Calls for service breakdown from 1/1/2007 to 9/30/2008 - i . ,.rii.,Rf. i.... [4< I S. St Vrain Apanment contact in formation: . 6.4*1*5 1631 Avalon Dr . ·v ....../..... Estes Park, CO 80517 1.-·IUAVES; Manager. Teresa Nowak Phone: (970) 586-6075 M Most calls for service were to assist I the Estes Park Fire and Estes Park Medical units, n & Apartment number 11 had the most n calls for service. - 3 warrant services 4 assist Questions? 9 .. -1/ itti m IfteU/alley §1,ters [Dlate Inc 2©©§ AN hi IUAL I) EID© I)-1 R -1.,60 2. 2* 4 I : 1 ..324.fiti,~ 1/18'.Al £·•t-.Il 4. L ./*7?61 , V '41 *Pe - 1 . . r .. ACKNOWLEDGMENTS Tn 2006, the Estes Valley Victim Advocates'Board of Directors set themselves a momen- tous task: buy a building and create a safehouse for victims of domestic violence and their children. We accomplished this goal and purchased our building on December 15, 2008. We wish to gratefully acknowledge the. generosity of the Estes Valley community who gener- ously supported us in this endeavor. Special thanks go to three people who went far and be- yond: Frank Shavlik, Denny Swann and Judy Nystrom. We would also like to thank t.he following foundations and organizations for believing in us: Anschutz Family Foundation Boettcher Foundation s BAA; »221 . Adolph Coors Foundation ·32--~ -- '~'~ .... Daniels Fund Duncan Charitable Trust El Pomar Foundation 8%2- 4: .1 Gates Foundation v -r Bank of Colorado 7... Beeler Family Fund Dickeson Family Trust r.al--0-'.-11.- ./H..'1&1/EUWLy... Dr. Rauk and Teammates for Kids .f.IN"/9.14'ES...lil Estes Park Lion's Club ¢.j~ M .,r-,ri/~,i ill. Estes Park Women's Club al /01~1~ 4/ZI~AllIa Fentress Brown Foundation : il Group Publishing Kile Family Foundation 7 - Patriots for Peace Ross Charitable Foundation St. Vrain Manufacturing US Bank Wells Fargo Bank We wish to also thank our many individual funders who supported not only the capital campaign in 2008, but our program year after year. This allows us to buy food and house- hold items, provide emergency cell phones, keep the propane tank full, supply the counselor with needed counseling tools, give a client a parenting book or journal, create advocate handouts and manuals, and last but certainly not least, pay the monthly bills. Finally, we acknowledge our debt to our Volunteer Advocates and Board Members without whom there would be no victim advocate program or safehouse in Estes Park. Mary Mesropian Executive Director .. Estes Valley Victim Advocates is an agency committed to the intervention and prevention of domestic violence, sexual assault and other crimes through advocacy, counseling, infor- mation and referrals and education to the community. The mission of My Sister's Place is to keep adult and child victims safe from domestic I I violence and reduce the effects of family violence. ESTES VALLEY VICTIM ADVOCATES, INC. BOARD OF DIRECTORS 2008 CHAIR David Hemphill Accountant Start date 6-99 V[CE CHAIR Patricia Reed Teacher, Ret. Start date 8/08 FINANCE CHAIR Betty Meyer Social Worker Ret. Start date 3-03 SECRETARY Shirley Baudek Community Member Start date 1-07 MEMBERS Beverly Todd Community Member Start date 10/06 Lowell Richardson Deputy Town Administrator Start date 10/06 Millie Miller Emergency Communications, Ret. Start date 10/08 BOARD TRUSTEES Frank Shavlik Judy Nystrom I .. ESTES VALLEY VICTIM ADVOCATES' PROGRAMS Estes Valley Victim Advocates provides 24 hour emergency crisis intervention to victims of domes- tic violence, sexual assault, other crimes and trauma. Safehousing and supportive services are also part of the Estes Valley Victim Advocate program. Education to community and students is a vital component to our program and to creating a non-violent community. ADVOCATE PROGRAM The Victim Advocate is an immediate and practical assistant. Advocates 1 help ensure a victim of crime's safety by creating a personal safety plan and 'ri., :.~~~ securing a safe place to stay. Advocates attend 30 hours of training which *6 includes domestic violence, sexual assault, death and suicide, and crisis in- ., ~ , 1~ tervention training. Advocates help meet the immediate needs of victims CJ# /. ~- of crime (shelter, food, counseling) with assistance and referrals. They make ~/ 1,- - =-44 , -A-'.. 4.42..5 sure victims know exactly what their rights are, offer assistance with the I VI09 0~*64"" -~ court process, restraining orders, defendant status notification, and victim's ~ compensation. Advocates work with a diverse group of people: adults, chil-- dren, teens, elderly, underserved population groups. Volunteer advocates are on-call from 5:00 p.m. to 8:00 a.m. week nights, 4 or 5 days per month and take one 24-hour weekend shift per month. COUNSELING PROGRAM A counselor is available to provide short-term individual counseling Ilif- and support groups to assist victims in recovering from the trauma of .- the incident. Children have special needs when they have been trauma- - ~. tized. Our counselor, Louise, attended a 2-day workshop in 2008 to 1.. AL ~ *1 learn a technique called Sand Tray therapy. A child is given the oppor- ,~ ~~~ tunity to choose from hundreds of tiny objects and figures in order to create a picture of his/her inner world in the sand. The scenes that take - '14 . shape in the tray represent the unconscious and sometimes conscious 4,&1 pr**94~24•ai 1 life of the client. Sand Tray therapy is an innovative therapy and em- powerment tool that improves our ability to serve our clients effec- tively by increasing their knowledge and sel f sufficiency. Since it is a creative therapy which utilizes objects and imagination, it bridges language, cultural, and age barriers so may be applied to a very diverse population. '~~~~ SAFEHOUSE *~ Ii,Aki My Sister's Place is a program focusing on non- ~BliM'll.'~F violent living that provides safety in a confidential *73,1&. I location. Designed to break the cycle of violence .ELASSAME *20, many victims of domestic violence find themselves - , in, weekly counseling and advocacy sessions are : required for women and their children. My Sister's Place is a sunny, pleasant space with private bedrooms, a playroom, a '. 'ty'm " kitchen, and other common space. Woman and their children can 4-1 I stay there for as long as six weeks. The Safehouse manager focuses on self sufficiency - assisting women in finding child care, housing, and jobs so they can take their place in the community. „ 1 . 4 Year in Review: • In 2008, Estes Valley Victim Advocates 210 men, women and children with 575 total contacts. These clients were victims of domestic violence, sexual assault, stalking, assault, survivors of unattended death and suicide and other crimes and trauma. Ten volunteer advocates and five staff members were available 24 hours a day, 7 days a week. One staff member provided bilin- gual services when needed. • In 2008, we housed 16 safehouse residents providing 162 bed nights. Those residents received 205 sessions of counseling and advocacy focusing on safety planning and learning to live self suffi- ci,tnt and violence free lives. • In 2008, 32 community presentations were given with 871 community members attending. 6 "Impact of Crime" classes were co-facilitated for Estes Valley Restorative Justice clients. Victims were • supported through the immediate crisis, medical exams, law enforcement interviews and the court process. • They were provided in formation on victim's rights, the cycle of violence, victim's compensation, protection orders, the legal process and given safehousing when needed. • A counselor was available to provide short-term (3-6 months) individual counseling and support groups to assist victims in recovering from the trauma of the incident. • A bilingual outreach coordinator was also available for Spanish speaking victims. In 2008 Estes Valley Victim Advocates was funded through the Town of Estes Park, Larimer County Victim Assistance and Law Enforcement Board, Colorado Domestic Abuse Assistance Pro- gram and Federal Family Violence Prevention and Services Act, Victims of Crime Act, S.T.O.P. Violence Against Women Act, United Way of Larimer County, Rotary Club of Estes Park Founda- tion, Estes Valley Community Thrift Store. Estes Valley Victim Advocates serves and is supported by Estes Park Medical Center and Rocky Mountain National Park. Estes Valley Victim Advocates is a member of Estes Valley Community Services Coalition, Estes Park Child Protection Team, Colorado Coalition Against Domestic Violence, Colorado Organization for Victim Assistance, Larimer County Domestic Abuse Intervention Project, Bringing Justice Home Legal Assistance Project and Colorado Nonprofit Association. Justice for Victims Justice for All .. ~9 W.I. - _ Program History Estes Valley Victim Advocates has been supporting the community of Estes Park and the surrounding Estes Valley area since 1988. In that year, the Victim Assistance Program o f the Estes Park Police Department was created as a volun- teer component to the police department. There was no actual director or coordi- Mary Mesropian nator. In 1989, responding to a growing need in the area of domestic violence, Executive Director volunteers sought and obtained cooperation and assistance from a Loveland, Colorado non-profit agency, Alternatives for Battered Women, Inc. Volunteer advocates were recruited, interviewed and trained and a group of eight advocates began working in March 1989 under the aegis of Alternatives for Battered 911_ 1 Women. A year later this group of advocates was strong enough to stand alone and parted company from the Loveland agency. A volunteer director coordi- nated the program from her home. In 1994, the Town of Estes Park provided $5,000, office space, phones, advocate pagers and all materials needed to run an Louise Smith office. The program director sought grant money for her salary. The Victim As- Counselor sistance program operated under the direction of the Estes Park Police Depart- ment, headed by a program director until 1997, when the program became incor- porated. The Victim Assistance program became Estes Valley Victim Advocates, Inc., serving the entire Estes Valley including Glen Haven, Allenspark and Drake. 14 Ekk Today, an Executive Director is responsible for the day-to-day workings of the i ..r-. - agency and safehouse. A Counselor works with victims and their children. A shelter manager assists the safehouse residents become self sufficient. A bilingual outreach coordinator reaches out to the Latino community and an office assis- Judy Hamel tant rounds out the staff. Office Assistant Program Assessment - There are three assessment questions which an advocate must ask every victim on every crisis call. These questions are regarding safety, victim's rights and op- \ 117 1 tions, and situation stabilization. In 2008 we received over 90% positive answers to the assessment questions. Olga Rojas Counseling, support group and safehouse clients are given assessment needs Outreach questionnaires to be completed in the form of victim assessment. 100% of our Coordinator clients responded that they would definitely contact us if they were ever in need of our services again. The results of the questionnaires were very positive and - - support the course that our program is following. Volunteer Advocates Bill Emily Lee Ann Neil Paula Renelle Robin Sandy Taunya Melissa Perkins Safehouse Manager .. 2008 Goal to purchase safehouse building ........ ACHIEVED! Having a dream COURAGE Visualizing the dream PERSISTENCE Physically moving towards the dream.. GUTS Letting go of the eursed "hows" WISDOM The look on a woman'§ face when she walks into My Sister's Place for the first time PRICELESS Future Goals & Objectives • To continue our 24 hour/7 days per week victim advocacy services with the objective of continu- ing to have highly trained volunteer advocates delivering quality care, information and referrals to victims. • To continue supportive services in the form of individual counseling and support groups in English and Spanish, for men, women and children. Counseling will focus on safety planning, self sufficiency and living without violence. • Education to the community and in our schools on the issues of domestic violence, dating vio- lence, sexual assault and date rape will remain a top priority. • Safe and confidential shelter for victims of domestic violence and their children will continue to be offered in the Estes Valley. • Complete ADA upgrades in safehouse: accessible bathroom, visual alarms, kitchen improve- ments. • Create an on-going fundraising plan along with a strategic plan for these uncertain times. .. ESTES VALLEY VICTIM ADVOCATES, Inc. Incident Report Overview January-December 2008 INCIDENT FIRST CONT. PHONE TOTAL CONTACT CONTACTS CONTACTS CONTACTS Domestic 97 22 128 248 Sexual Assault 10 0 1 11 Death 22 1 5 28 Assault 2 3 3 8 Stalking 4 0 0 4 Counseling 41 99 21 175 Group Counseling 13 47 0 65 Other - Crime 4 5 0 9 Other - Non-Crime 17 7 3 27 TOTALS 210 184 160 575 ANYONE CAN //// e 91/ BECOME A I 1-1 4. r.- 1 VICTIM OF a CRIME. r, 'ir - A ANYONE CAN 95'4 - -1 NEED OUR .*/ AA SERVICES. .liall . 1 . ESTES VALLEY VICTIM ADVOCATES SAFEHOUSE RESIDENT SUMMARY 2008 Month Women/Children Nights Stayed Counseling Total Contacts Advocacy January 2 Women 8 2 5 1 Child February 0 0 0 0 March 1 Woman 1 0 1 April 0 0 0 0 May 1 Woman 10 7 8 June 1 Woman 29 11 12 July 1 Woman 29 13 14 August 2 Women 18 8 8 September 3 Women 60 54 57 2 Children October 1 Woman 3 0 2 November 0 0 0 0 December 1 Woman 4 1 2 Totals 16 162 96 109 1 . 6 if L 4/4 22** . X'. 224* My Sister's Place ¥ 1,/ r.# U -f *.4, 200 . - 4.ki- * , 1,6 4 i 'r 4 A~117*~ 1, '- ' 4&2 '* I - 1 I. A '1. 1/W *# 3 1, ' 'n'>4.1 I i¢7' /£44,6 J..: / 41 . j,4.6 MEMORANDUM To: Public Safety Committee From: Fire Chief Scott Dorman I)ate: January 15, 2009 Subject: C.W.P.P - Community Wildfire Protection Plan Background: In recent years, major wildfires throughout the west, most recently in Boulder (1-7-09), have heightened awareness of the risk we face in the Estes Valley. This Community Wildfire Protection Plan (CWPP) identifies community issues and risks regarding wildfire response, hazard mitigation, community preparedness and structural protection. Once the Plan has been approved, the community is able to obtain grant funding for fuel mitigation projects as described in the Healthy Forest Restoration Act of 2003 (HFRA)® This CWPP was developed for the Town of Estes Park with the guidance and support from Richard Edwards- US Forest Service, Mike Lewelling-Rocky Mountain National Park, Nathan Williamson -Rocky Mountain National Park, Diana Selby -Colorado State Forest Service, Lowell Richardson, Bob Goering, Steve Barlow, Town of Estes Park, Scott Dorman - Estes Park Volunteer Fire Department, Sue Pinkham - WUI Fire Education Coordinator and Jim Austin - volunteer writer, and with input from others as requested. We have followed the Larimer County's recommended procedures and have included all the required information. Budget: There is no budget or cost required by the Town of Estes Park. Recommendation: Staff recommends approval of the CWPP by The Public Safety Committee, and that the CWPP be included in the Town Board's Consent Agenda at the next Town Board meeting. . , 1,4 .. COMMUNITY WILDFIRE PROTECTION PLAN For ESTES PARK Revision - January 2009 TOWN OF ESTES PARK LARIMER COU NTY, COLORADO . t.. '' 1. INTRODUCTION 1.1 Course of Action for Estes Park The Healthy Forest Restoration Ad of 2003 (HFRA) gives communities the opportunity to influence where and how federal agencies implement fuel reduction projects on federal lands, and how additional federal funds may be distributed for projects on non-federal lands. The Community Wildfire Protection Plan is the vehicle for local communities to take advantage of this opportunity. This Community Wildfire Protection Plan for Estes Park (the "Plan") was developed by the Town of Estes Park with guidance and support from Richard Edwards, US Forest Service (USFS), Mike Lewelling, Rocky Mountain National Park (RMNP), Nate Williamson (RMNP), Diana Selby, Colorado State Forest Service (CSFS), Lowell Richardson, Steve Barlow, Bob Goehring, Town of Estes Park, Scott Dorman, Estes Park Volunteer Fire Department, and Sue Pinkham, WUI Fire Education Coordinator. This CWPP supplements several Larimer County documents and other documents, which are listed as references after Section 9. As a minimum, the Community Wildfire Protection Plan (CWPP) must begin with a collaboration between local and state agencies in consultation with federal agencies and other interested parties. It must include identification and prioritization of areas for hazardous fuel reduction, recommended types of treatment, and show how to protect at-risk essential infrastructure. And it must recommend measures for homeowners, business owners, and communities to reduce ignitability of strudures within the community. More spedfically the content of the CWPP, as established by the Healthy Forest Restoration Act, must include; 12 $ a definition of the community wildland-urban interface (WUI), preferably outlined on a map with an accompanying narrative, $ a discussion of the community's preparedness to respond to wildland fire, $ a community risk analysis that considers, at a minimum, fuel hazards, risk of wildfire occurrence, and community values to be proteded, both in the immediate vicinity and the surrounding zone where potential fire spread poses a realistic threat, $ identification of fuels treatment priorities, including locations on the grounds and preferred methods of treatment, $ recommendations regarding ways to reduce strudural ignitability, $ an implementation plan or Action Plan, and $ the plan must spedfically identify the community for which the plan is prepared. 1 Colorado State Forest Service Minimum Standards for Community Wildfire Protection Plans (CWPM: May 16,2006 2 Preparing a Community Wildfire Protection Plan A Handbook for Wildland-Urban Interface Communities: March 2004, Society of American Foresters 2 REVISION - JANUARY 2009 I 't, 0 1.2 Current Status The overall course of action has been established in accordance with guidelines provided by the Colorado State Forest Service. 3 Many of these steps, such as identifying the wildland urban interface zone, and engaging local, state and federal agencies have already been implemented. The remaining steps, the first three of which have been completed, include: $ develop a community Risk Assessment $ establish community Priorities and Recommendations $ develop an Adion Plan and Assessment Strategy $ communicate Plan to the community $ track Progress and Update the Plan This document will be revised and updated periodically as treatment projects are completed and wildfire risks change. Updates in the form of attachments may also be added periodically as a) Annual Operating Plan Supplements to include funding needs and timetables, and b) Adion Plans for specific fuels reduction projects. Each version of this document will be identified by an annual revision notation such as "Revision - January 2009" or"Revision 2011-B". Each Action Plan attachment will be identified by a release date and the name of the local area of the specific fuels redudion project. 2. ESTES PARK, COLORADO This document describes the details of this Community Wildfire Protection Plan for the Town of Estes Park (the'Town"). Estes Park is located in the southwest corner of Larimer County, Colorado and is shown on the USGS Estes Park, Co/orado quadrangle map (N4022.5 - W10530 / 7.5). It is centered at approximately 400 22.5' North Latitude and 105° 31.7' West Longitude. The Town's size is almost 6 square miles and the Town occupies parts of Sections 19, 20, 29, 30, 31 and 32, Township 5 North, Range 72 West; Section 6, Township 4 North, Range 72 West, Sedions 1 and 2, Township 4 North, Range 73 West, and Sections 22,23,24,25,26,27,34 and 35, Township 5 North, Range 73 West, 6* P.M. The elevation varies from 7200 to almost 8400 feet above sea level. Estes Park, which is the eastern gateway to Rocky Mountain National Park (RMNP), is a small town nestled in a lush valley surrounded by riparian and montane zone lands managed by US Forest Service and RMNP. The potential of a wildfire to burn strudures and threaten lives is high as many homes and cabins have been built within the wildland urban interface (WUI) zone. As a result of two large fires in proximity to our WUI (the Bobcat Gulch Fire in 2000 and the Big Elk Fire in 2002), interest in preventing wildfires in and near the community has increased. Rocky Mountain National Park obtained a grant from the National Fire Plan Community Assistance Program to fund an Interagency Fire Education Coordinator to work with the US Forest Service, Colorado State Forest Service, RMNP, Larimer County and Estes Park Volunteer Fire Department staff to develop wildfire prevention awareness programs to help residents of the Estes Valley understand their role in preventing wildfires and accompanying damage to their homes and other structures, and to encourage the communities to develop CWPPs. 3 A Handbook for Wildland-Urban Interface Communities; March 2004, Society of American Foresters 3 REVISION - JANUARY 2009 . . 4, 1, With the added problem of advancing pine bark beetles and other forest insects and diseases throughout the area, in both lodgepole and ponderosa forests, residents and town officials are concerned about forest health, wildfire, and the need for defensible spaces. The Town of Estes Park has developed a Public Information Officer (PIO) team to provide timely and accurate information to the public. Because Estes Park is a resort town, much of the local revenue is derived from tourism. Sales tax revenue is the primary source of government funding. Large wildfires in the Estes Park WUI and the Estes Valley have the potential to cause a significant and lengthy interruption of tourism which could damage the Town's ability to provide the current level of municipal services. 3. DECISION-MAKERS, FEDERAL AGENCIES and INTERESTED PARTIES INVOLVED The organization representatives listed in the tables in this Sedion were involved in the development of the CWPP. Persons identified as "core team" members were responsible for primary development and decision-making for the plan. Persons identified as "extended team" provided input and expertise to the core team to ensure that this document reflects the highest priorities of the community. The government of the Town of Estes Park strongly supports this Community Wildfire Protection Plan as evidenced by the following statement by the mayor: "In recent years, major wildfires throughout the west have heightened awareness of the risk we face in the Estes Valley. Our scenic surroundings represent both a major attraction and also a potential threat to life and property. Wildfire protection and preparedness planning is a critical step to mitigate fire hazards and to protect our community. This plan outlines actions needed to prepare and equip Estes Park residents to live and prosper within our surrounding forests. Our thanks to the organizations and individuals who collaborated on the development of this Community Wildfire protedion Plan ... essential to the future of this special place." Bill Pinkham, Mayor of The Town of Estes Park In addition to those individuals and organizations listed here, at least two Home Owner Associations (HOA) or property owner associations located in the Estes Valley and within a few miles of the Town have already prepared CWPPs for their local communities. 4 REVISION - JANUARY 2009 Core Team Name Organization Roles and Responsibilities Steve Barlow Town of Estes Park primary development of CWPP and Lowell Richardson decision-making; community risk and value Bob Goehring assessment, development of community Sue Pinkham protection priorities, and establishment of fuels treatment project areas and methods Scott Dorman Estes Park Volunteer Fire primary development of CWPP and Department decision-making; community risk and value assessment, development of community protection priorities, and establishment of fuels treatment projed areas and methods Diana Selby Colorado State Forest facilitation of planning process and approval Service of CWPP process and minimum standards; provides input and expertise on forestry, fire and fuels, and FireWise concepts Jim Austin volunteer writer Extended Team Name Organization Roles and Responsibilities Tony Simons Larimer County Wildfire provides input and expertise on hazard Safety Program assessment, defensible space, and FireWise concepts Richard Edwards US Forest Service provides input and expertise on hazard assessment, defensible space, and FireWise Mike Lewelling Rocky Mountain National concepts Nate Williamson Park 4. BASE MAP AND RELATED MAPS With input from the personnel listed in Section 3., a base map, showing the wildland-urban interface, has been prepared. This base map is shown in Figure 1. Employees of the Town of Estes Park prepared this map using Geographic Information Systems (GIS) technology and local expertise to show the Town and the preliminary designation of the community's Wildland Urban Interface (WUI) zone. This preliminary WUI includes all properties within the Town and it extends up to approximately 4 miles beyond the Town 5 REVISION - JANUARY 2009 I ./ . lu--71 f 71-1- '412&.In - r¥* Erm,ne='- 9 9 U.L-,2 j f 7 - -=12644%+4.AP"VA'*MP< 37- 1--41 -_ 7 --t '- ~ 341-t _~42> ~-,~ ~ 4 - 1 /= 1 15'1./-'.- 1 11 e--fa 25 L.\ "22/ 1 ...h, '' '' 1 7 HU!77 82»»». 1 e.....1,4.- --*v- N FT .Its 144 0.....I ESTES PARK WILDLAND URBAN INTERFACE . F.SW~» .1 -,- 1 ,O-~00 =---4 ZONE AND FUEL HAZARDS MAP -- 12@"- .,PI ZEFI Figure 1. Map of Wildland Urban Interface for Estes Park boundaries in some areas. This extension of the WUI boundaries allows inclusion of significant amounts of native wildland fuels in the grassy meadows and the densely forested hillsides in these inhabited, adjacent areas and areas on adjacent federal properties. This map shows the fuel hazard levels, using color codes, in and close to the residential and commercial areas in the Estes Valley. In May of 2005, Larimer County rated approximately 42 residential subdivisions in unincorporated Larimer County outside of the Town of Estes Park. Fifteen of the subdivisions were rated either high, severe or extreme. Very little change has occurred in the intervening years that would suggest changes in those ratings. Other maps, showing the priority treatment areas, locations of fire hydrants, access and evacuation routes, and community infrastructure (water treatment facilities, communication towers, power lines, etc.), residential areas, commercial and government properties, are being considered. 6 REVISION - JANUARY 2009 5. RISK ASSESSMENT 5.1 Community Risk Assessment The staff of the Estes Park Fire Department and the volunteer members of the Estes Park Volunteer Fire Department, along with other community members, have reviewed the WUI base map to help prioritize the areas in greatest need of fuel redudion processes in view of the at-risk residents and the developed properties and infrastructures. The Wildfire Hazard Rating method used by Larimer County has been put into tabular form for use by wildfire personnel to evaluate the Estes Park WUI properties. The tables are given in Appendix I. Based on the Community Risk Assessment, the priorities will be established, and revised periodically, for fuels reduction treatments. The limited availability of both financial and human resources must be considered when preparing supplements to the annual operating plan. 5.1.1 Fuel Hazards The Wildfire Hazard Rating tables include standardized ratings for fuels hazards. An additional factor which might be used by the inspectors, depending or severity of the risk, is sheer magnitude of available fuels. 5.1.2 Wildfire Occurrence based on historic data of reported fires in area The risk of wildfires in the WUI is real as evidenced by the record of occurrences show here. Wildfire occurrences - years 1996 to 2008 year wildland wildland out grass in grass out trash in trash out other in town of town town of town town of town 2008 N/A N/A N/A N/A N/A N/A N/A 2007 1 10 2 2 0 1 10 2006 0 9 2 1 1 0 5 2005 0 6 1 0 2 0 3 2004 0 2 2 0 0 0 5 2003 4 5 No data No data No data No data No data U U U " U 2002 5 32 U U U U 't 2001 6 36 I U U U 2000 6 28 U U U " U 1999 9 23 U " U U U 1998 12 20 U U U U 1997 2 9 U U . U U 1996 5 21 7 REVISION - JANUARY 2009 0 4, 4 5.1.3 Community Values to be Protected Of course, the first priority must be the protection of human lives. Other categories of values to be protected, in no specific order, are pets, wildlife, safety infrastructure, residential, commercial and government property improvements, and our local trees and forests. A more specific list identifying all community values to be proteded would be too extensive to be included here. 5.1.4 At-Risk Infrastructure Infrastructure elements can be divided into two categories; those which are safety related, and those which are inherently protected from wildfire and which are not crucial in an immediate wildfire crisis. The safety-related elements of the local infrastrudure include evacuation routes, communications systems and towers, emergency power systems, and water sources. 5.1.5 Other Values at Risk TBD 5.2 Summary and Prioritizing of High Risk Areas Personnel of the Estes Park Volunteer Fire Department (EPVFD) used the wildfire hazards map to help determine the values at highest risk in the WUI Zone and to develop a list of priorities in treating those values. These have been prioritized in two categories: critical infrastrudure and geographic localities. 5.2.1 Critical Infrastructure Communications for all emergency services for the Estes Valley are of highest concern. Other factors in considering risk levels for areas include: community water sources and treatment plants in remote areas, the possibility of higher intensity fires due to beetle killed or infected trees, suitable access/egress roads for fire apparatus, and water supply for fighting fires. Without emergency services being able to communicate, Estes Park responders could be working in isolation and would be in potential danger. The areas where our communications systems are most vulnerable are: 1. Top of Prosped Mountain: a. Concern is i. Radio Communication Equipment for ALL emergency services in the area. ii. Town of Estes Park wireless network antennas iii. Platte River Power Authority (PRPA), Western Area Power Authority (WAPA) and Bureau of Reclamation (BOR) communications to power plants and water flows as well as communication with like devices in Grand Lake iv. No immediate water supply (for fire suppression) v. Umited access vi. Private Cell and Data towers vii. Overhead Power and Fiber lines that feed the Towers 2. Giant Track Saddle a. Concern is i. PRPA, WAPA and BOR communications to power plants and water flows as well as communication with like devices in Grand Lake ii. Overhead Power and Fiber iii. Water treatment plant west/south of giant track above Mary's Lake iv. No immediate water supply (for fire suppression) 8 REVISION - JANUARY 2009 . 40 4 v. Umited access vi. Part of the Power Grid for both sides of the Divide, lines travel through the Alva B. Adams Tunnel. Some communications lines are above ground while others are buried underground. Those lines that are overhead are subject to heat and fire and are carried through, sometimes dense, forests. Since communication lines share the same poles as PRPA, PRPA has prepared a map and will be a helpful partner in determining exactly what are the fuel reduction priorities in this area. 3. Towns Fiber Ring (see map - in process of being developed) - may increase priority of an area. a. Concern is i. PRPA and Town of Estes Park Network ii. Private Laterals used by ISPs iii. Mostly overhead and subject to heat and fire iv. 12 miles of fiber ring some running thru dense trees v. Approximately 5 miles of lateral feeds through timber, some in heavy forest vi. Scattered across the valley and may not be recognized as important vii. (When mapped, can put neighborhoods that have lines running through them at a higher risk level.) 4. PRPA/Town Fiber a. Concern is i. PRPA and Town of Estes Park Network ii. Carries Communication for WAPA Power Grid iii. Extends along the High Une from Loveland to Estes via Pole Hill iv. Extends for a distance of 24 miles and could be hard to proted 5. QWEST Fiber a. Concern is i. Carries Communication to Qwest for phone and data in Estes Park ii. Extends overhead from Lyons to Estes Park along Hwy 36 iii. Extends for a distance of roughly 20 miles and could be hard to protect Town water system b. Concern is i. Contamination of Glacier Creek Water Treatment plant ii. Contamination of Mary's Lake Water Treatment plant 5.2.2 Geographic localities Firefighters of the EPVFD have listed the major geographical areas of high risk by priority in the order listed below: 1. Areas around Prosped Mountain and Giant Track Due to communication towers a. Have private property issues b. Access to towers issues - especially on Giant Track c. Water to fight fire concern d. Homes in area have one way in - streets are not connected higher up on mountainsides. e. Some homes totally inaccessible for fire fighting on shoulders of Prospect Mt. and behind Mary's Lake 2. Fall River corridor - narrow stream valley. a. Side roads may not connect with another road to have two exits, nor do those roads have cul-de-sac turn-arounds at the ends of the roads. 9 REVISION - JANUARY 2009 . . ..1 , b. Many resort accommodations are along Fall River and on the hillsides near RMNP lands. c. A large residential facility is itself in a low hazard area, but might have difficulty evacuating everyone quickly. d. The historic hydro plant + picnic area is a tourist attraction in the summer. e. Area around Old Man Mountain - may have archaeological significance. f. Access to area -narrow roads, dead ends, no turn-arounds. g. Steep hillsides with forested lands above homes. 3. West Wonderview area a. Heavily wooded area, seasonal occupancy, conference center at end of road, turn around would be difficult if many cars are parked in area. b. Roads do have 2 exits. 4. Moraine Ave west of the Donut Haus a. Accommodations/Commercial properties b. High Drive area, some roads not connected to each other, no adequate turnarounds. c. Private property abuts RMNP d. Seasonal occupancy high e. Water for fighting fires an issue 5. Spur 66 area (Colorado State Highway 66) a. Southern end (YMCA camp, Thunder Mountain and Windcliff) have CWPPs and are working on fuel mitigation in their areas. b. Western Area Power Authority lines go to and through the tunnel c. Umited access d. Umited water supply - draw from stream or ponds e. Forested area behind and between residences f. Beetle killed trees an issue. 6. Fish Creek Road /Carriage Hills a. Some streets dead end b. Some homes in forested areas, others have a few trees around the property 7. U S Highway 36 8. U S Highway 34 (to Big Thompson Canyon) 9. Black Canyon Hills 10. Elkhorn Lodge and Davis Hill As our action plans are implemented and our knowledge and mapping of the area covered by the CWPP increases, the EPVFD will make updates to this risk assessment. 5.3 Wildfire Preparedness and Fire Department Capabilities The initial response to all fire, medical and associated emergencies within the WUI is the responsibility of the Estes Park Volunteer Fire Department as authorized by an Intergovernmental Agreement between the Larimer County, the Larimer County Sheriff and the Town of Estes Park. Wildland fire responsibilities of Larimer County, Colorado State Forest Service, United States Forest Service, Bureau of Land Management, and the National Park Service are described in the current Lan>ner County Annual Operating Plan. A\\ mutual aid agreements, training, equipment, and responses are the responsibility of the local fire department and the agencies listed above. 5.3.1 Local Preparedness A large portion of Estes Park Fire Department response area is within the WUI zone. Access to many of the properties within this zone is limited to narrow dirt dead-end roadways. Many of the structures in the area are addressed while some are not, and many have poorly posted or hard to read addresses. Some subdivisions only have one access road and do not have adequate escape routes. Some subdivisions have 10 REVISION - JANUARY 2009 . 1 been working on improving access/egress for emergency vehicles and mitigating the fuels on access roads, but much still needs to be done. Midland fire education and mitigation efforts have long been a priority of the Estes Park Fire Department. The fire department has assisted in procuring grants, instituting a slash collection site, providing property site visits and WUI education. Community notification would be made via reverse 911 and the local media. This would be followed up by law enforcement and/or fire personnel going door to door. The local CERT responders may be requested to assist with the evacuation. Three predetermined helicopter landing Zones (LZ's) have been identified. These are the helipad at the Estes Park Medical Center, the High School football field and MacGregor Ranch. Additional LZ's would be at the golf courses, YMCA and the many open fields, parking lots or highways in the area. 5.3.2 Water Supply There is an adequate municipal water system with fire hydrants in much of the populated area. Additionally, there are two large bodies of water, Lake Estes and Mary's Lake, and the area also has many rivers and streams as alternate water sources. The fire department has trained and been tested on drafting and transporting water for the non fire hydrant areas by means of the ISO® water supply shuttle test. The Estes Park Fire Department currently has two water tenders and has the availability of additional tenders from the Town of Estes Park and through mutual aid and automatic aid agreements with adjoining fire departments. 5.3.3 Staging Areas and Safety Zones Staging areas and safety zones would be incident specific although two main predetermined staging areas and safety zones have been identified. These are at the YMCA and the local High School. 5.3.4 Evacuation Routes There are five evacuation routes out of the community, of which four are available year-round. These routes include Trail Ridge Road accessed either by Highway 36 or Highway 34 to the west; Highway 7 south bound through Allenspark; Highway 36 south east bound through Lyons; Highway 34 east bound through Loveland and County Road 43 north bound through Glen Haven. Note that Trail Ridge Road is not accessible through the winter months. The main evacuation routes for fires in the Estes Park Volunteer Fire Department (EPVFD) response area are as follows: From the southern portion of the EPVFD response area would be either north or south on US Highway 7. Evacuation from properties with Tunnel Road (Colorado 66) access in the south-west portion would be north on Tunnel Road to Highway 36. Evacuation from the Fall River Road corridor would be either to the west via Trail Ridge Road or East on Highway 34. Evacuation from the northern portion of the response area would be either north on County Road 43 or south on County Road 43 to Downtown Estes Park or south on Dry gulch Road to US Highway 34. Evacuation from the eastern portion of the response area would be southeast on US Highway 36 to Lyons or east on US Highway 34, south on US Highway 7 or west to downtown Estes Park to other routes. Evacuation routes will be marked and posted with signs and/or law enforcement or CERT personnel in the event of an emergency. 11 REVISION - JANUARY 2009 . »0 , 5.3.5 Fire Department Resources and Response Capabilities Estes Park Volunteer Fire Department Resource & Response Capabilities Apparatus Pumping capacity Booster tank volume Gallons per minute (GPM) Gallons Engine 1 1250 750 Engine 2 1000 500 Engine / Tender 10 (foam) 1500 1800 Engine 5 125 300 Brush 9 (foam) 150 350 Ladder 6 (75 ft height) 1500 300 Squad 8 (heavy rescue truck) N/A N/A Squad 3 (Haz Mat truck) N/A N/A Tender 4 60 1200 Dive Rescue 1 (still & swift water rescue) N/A N/A Utility 5 (personnel vehicle) N/A N/A Command Vehicle N/A N/A Decon Trailer N/A N/A Decontaminate up to 60 persons per hour Mass Casualty Trailer N/A N/A (Large incident medical response equipment) In addition to fire fighting apparatus for use on structure fires, the Estes Park Volunteer Fire Department has one specialized "brush truck" and a tender. Other equipment specifically for use in fighting fires in wildland areas is available under the terms of mutual aid agreements, from adjacent fire departments and districts as well as from Larimer County, the Colorado State Forest Service, the United States Forest Service, and the National Park Service. 5.3.6 Fire Department Personnel 1 Career Fire Chief 1 Career Fire Training Captain 28 Volunteer firefighters 1 Paid administrative assistant 6. PRIORITIES AND RECOMMENDATIONS 6.1 Priority List The priorities for fuels reduction projects undertaken by the Town and local fire safety officials will be in accordance with the priorities established in Section 5.2. Other projects on private properties and 12 REVISION - JANUARY 2009 4 initiated by local community members will be supported to the extent that personnel and funding are available. 6.2 Recommended Treatments for Specific Fuels Conditions The specific treatments for fuel conditions in specific areas will be determined at the time the adion plans are developed for those specific areas by consultation with representatives of the USFS, CSFS, Larimer County, EPVFD, and community members to determine the best method for each specific area or projed. Examples of treatments include the following: 1. Thin out continuous tree and brush cover to create a "defensible space" within 10 feet of a structure 2. Trim trees up at least 6 -8 ft above ground level 3. Clean debris from gutters and roof valleys 4. Remove leaves, needles and cones close to walls of wooden structures to a width of at least 3 feet from the structure 5. Remove branches that overhang a roof or wooden deck 6. Thin trees on outer edge of properties so that the crowns of trees are at least 10-15 feet apart. The exception is in a Lodgepole or Aspen forest or grove where a higher density is needed to protect the trees from wind throw. 7. Create fuel breaks (width dependent on fuels and topography) 8. Dispose of all slash by chipping, spreading, hauling away, burning or cutting up for firewood 9. Replace wood shingle and other flammable roof materials with asphalt or metal roofing. The prime objective is to reduce available fuels, particularly dead forest debris, near structures and near at-risk infrastructure components. 7. ACTION PLAN AND ASSESSMENT STRATEGY Fuels redudion projects in compliance with this CWPP will be a series of on-going tasks spanning many years into the future. For this reason and because of the diversity of the forests, terrain, and property improvements throughout the WUI, it is impradical to prepare a single action plan sufficient for the complete area although a master plan or outline plan may be developed in the future. The current concept is to prepare an action plan for each specific fuels reduction projed or a group of related projects to be completed at about the same time. Each such local Adion Plan will become a virtual attachment to this CWPP and will be identified by a release date and the name of the local community area or areas of the specific fuels reduction project. A flow chart for an action plan is given below and shows the development, fuels reduction adivities, and completion of a typical projed. Some steps of a local Adion Plan must be taken or developed for the specific local conditions prior to completion of the Plan. These include the initial meetings, selection of fuels reduction methods, obtaining funding, setting a timetable, and identifying work personnel. The outline of the Action Plan can include an initial listing of these steps. After these initial steps are completed, the local Adion Plan can be completed and work can begin. 13 REVISION - JANUARY 2009 ..U 1 Flow Chart for Action Plan Contact key community members. " 04 · i Develop community awareness · · Meeting with agencies 4-4nd community members Determine ; 1 Determine risk: . 4 ,·:* Determine fuel funding ontions : . ,·. ~ .Drioritie$ g.. „ ; reduction ootians:: : Establish timetable , Obthin Ainding V Assign work Start fuel reduction I ; ·.: 'f: ~~Drounts¥1 2,3:2:· ~ 5 actiVit-V·..~i ~~·: ··:·· 6-~-·~~~ Ii[, 1 Meeting w/ agencies ;.. Completion of .-3. and community • p¢Oject *fl:..~i;.: ..1~-:.0- members i. After action-r¢view- , .todetermin¢ if- ~~ . ~ b goals hinre b¢kn 9,·i- 14 REVISION - JANUARY 2009 , , £ I Personnel should keep in mind that the objedive of the CWPP is not about an elegant and lengthy Action Plan; it is about the results of each fuels reduction projed. The Adion Plan is simply the roadmap of how to accomplish the project goals. So the completed plan can be as simple and straightforward as a bullet- form listing of the actions and items shown in the flow chart and listed in Sedion 7.1 below. 7.1 Adion Plan Each local Action Plan can include a title, date, and reference to the Estes Park CWPP as in the example below, and then list the content listed below. Title: Community Wildfire protection Plan for [ give name of specific area or areas ] Date: This CWPP Action Plan is in compliance with the CWPP for the Estes Park WUI and is an attachment to the COMMUNITY WILDFIRE PROTECTION PLAN for ESTES PARK. An Action Plan shall include the following steps: • Contad key community members- developing an awareness of problem through out-reach educational activities. o Have meeting of key members with US Forest Service, Colorado State Forest Service, Larimer County, and Estes Park Volunteer Fire Department representatives to determine best approach and goals for community meeting. o Determine best way to get information to local community • Community/Agencies meeting o Discuss options on best methods for fuel reduction • Information presented by agency representatives (listed above) • Determine local risk priorities Reach consensus on best fuel redudion method Determine funding requirements • Apply for grant with community providing in-kind match • Educational out reach to larger community explaining what the spedfic local community is planning. • Obtain funding • Establish timetable for fuel reduction to take place o More education and public awareness of the adion taking place o Create fun experience for the specific community if needed to bring them together. • Assign work group(s) and start fuel reduction adivity • Complete the fuel reduction activity • Tour fuel redudion area and have a community meeting (debriefing) with community members and agency representatives. • After Action Review- o Discuss successes and opportunities for improvement o Determine if goals have been met o Discuss next steps The first local area for which a local Action Plan will be initiated is in the Prospect Mountain area. As funds and personnel are available other plans will be initiated in the other geographical high risk areas, in accordance with the prioritizations of Sedion 5.2. Some of the ground work has already been accomplished by the WUI Fire Education Coordinator through site visits to properties on the east side of Prosped Mountain and in many other high risk areas of the 15 REVISION - JANUARY 2009 O 0 , 4 4 Estes Valley. The purpose of the site visits are to help the property owners become aware of steps needed to create and maintain a defensible space around their strudures to proted against a wildfire. Important results from this undertaking will be the continued education of Estes Park residents about the risks of wildfire and how the risks can be reduced, both by individual and Town of Estes Park actions. 7.2 Assessment Strategy The Core team will meet periodically to assess progress, to recommend changes and updates to the CWPP or Adion Plans, and to seled and update recommended treatment methods and priorities. 8. COMMUNICATION OF CWPP TO COMMUNITY The WUI Fire Education Coordinator will host general public meetings as well as meetings with local community members, property owners and business owners. The purpose of these meeting will include • Familiarization with the CWPP • How to initiate a local fuels reduction project and a local Action Plan • Discussions of fuels reduction methods • Results of previous projects • Advantages of the CWPP for the Estes Park residents, businesses and visitors. In cooperation with the Larimer County Fire Education Group, the Larimer Fire Council, and the Estes Park Volunteer Fire Department, the Town of Estes Park supports and promotes FireWise adivities as outlined in the Larimer County Fire Plan. Estes Park supports and educates its dtizens in ways to reduce structure ignitability through meeting Larimer County Building Code Requirements and utilizing Colorado State Forest Service FireWise Construction Fad Sheets. 9. TRACKING PROGRESS AND UPDATE CWPP Two methods will be used to monitor and track the progress of the CWPP. • At the completion of a projed the extent that the projed goals were met will be evaluated, and feedback on recommendations for improvements in methods will be studied in order to incorporate those that offer advantages to future projects. • On a larger scale, annually or as appropriate, the overall progress of the CWPP will be measured in terms of total acreage that has been treated. The results will be reported to the Estes Park Public Safety Committee, the Town Board of Trustees, the Colorado State Forest Service and to the Estes Park and Estes Valley community. As projects are completed and land development occurs in the WUI, some of the risk areas will change. Also, over long periods of time, some high fuels areas that have been treated will again become the subject of a new fuels reduction project. These factors will necessitate updates to the risk assessment and some reprioritization of the risk areas. As these events occur the CWPP will be revised and updated accordingly. 16 REVISION - JANUARY 2009 f :. 4 The following community representatives / agencies have reviewed and support this Community Wildfire Protection Plan. Town of Estes Park Estes Park Volunteer Fire Department Fort Collins Distrid Rocky Mountain National Park Colorado State Forest Service Estes Park WUI Fire Education Coordinator REFERENCE DOCUMENTS Larimer County Fire Plan - a Community Wildfire protection Plan, Lar\mer County, 2004 Larimer County Wildfire Mitigation Plan, Colorado State Forest Service, 1998 Recommendations for Improving Wildfire Safety in Larimer County, Colorado State Forest Service, 1997 Larimer County Subdivision Wildfire Hazard Review, Larimer County & Colorado State Forest Service, 2002 Larimer County Annual Operating Plan, Larimer County (updated annually) Northern Colorado Natural Hazard Mitigation Plan, PEMA, 2004 Appendix I WILDFIRE HAZARD RATINGS Larimer County has used the following assessment form, created by the Colorado State Forest Service in 1994, to establish the wildfire hazard of subdivisions within unincorporated Larimer County. Areas or subdivisions should be inspected and the wildfire hazard or risk should be tabulated using the criteria and point system of Table I-A. Then the numeric rating can be converted to a relative rating of low to severe using the conversions of Table I-B. 1.0 - Table I-A Wildfire Hazard Rating Subdivision or area: date: Inspedor: feature possible points feature possible points points points subdivision design vegetation - · fuel type 1 ; - ingreds / dgresi· 2 or more primary roads 1 grass 1 one road 3 litter beneath timber 3 one way in & out 5 brush 5 - -1 -, 1 7 /· I .-pkimary riad width ' " , :r 2 logging slash 10 20' of more 1 ' - defensiblehpaces completed 20' or less 3 > 70 % of homes 1 £ Accessibility ~. ' 3 30% to 70% of homes 5 road grade 50/0 or less 1 < 30% of homes 10 road grade 5% or more 3 topography other 5 slope < 10% 1 - 5 ~ :„, ,- ' 2 s@ondary road teftrinLs =4 ·-i:-... i slope 11% to 30% loop roads or tum-arounds 1 slope > 30 % 10 > 45' tum-arounds < 45' 2 fire Protection .»n ·er•prir·'~;«9-1~*~7.-345'7~ v,7~:.4 dead-end roads < 200' 3 ;~*~t ~1 :;'~C€?~egi~9~2~~ ~;~ ~'%.~.; long -9-14.·cib,*... 2. --,-'.· 4 -T+T.3..F.'*'4.- .'...·.·'-IJ·•*U dead-end roads > 200'5 < 15 minutes 1 long 4,· ~ .d t'~' 1% #Su-4 ade'lltxdil#*5 3;.7 347 16 to 30 minutes 5 > 10 acres 1 > 31 minutes 10 between 1 and 10 acres 3 It-37,4~,~.J&~"~~4*20*@-6*s*2238 < 1 acre 5 500 gpm hydrants; < 1 1000' spadng 43125Tf&,46*3:T.ILL-Z:~2$30 " -'*i' '# 4 6#4 draft location, dip site 5 present 1 no water source in 10 subdivision not present 5 'tpRI:*·t#t~*MVkf,irm,2'~7-4-frerp' z:re.-·Ignrtit-77;13· ifiC~.53*32140.ficontinu@~40¢44* p,g¢ 22-*t·:r,--2.fatty/:10.· 7•k ./ *.. . =. 18 REVISION - JANUARY 2009 I., Table I-A, continued Wildfire Hazard Rating feature possible Points feature possible points points points · - p '·c ·49 -t fire protection, continued . ~ .~ .. * materials, continued . 1,- J f...9 water-source off-site wood siding, non-wood roof 5 20 minute round trip 1 wood roof 10 21 to 45 minute round trip .utilities (gah & electric) 5 . 1 ''.-- > 45 minute round trip 10 all underground 1 structure hazard one above; one below ground 5 ' 3 . imbiterials (predotiiindnt) all above ground 10 roof & siding; no wood 1 total points for subdivision or area Table I-B Hazard Rating Points Conversion total points hazard rating 0 to 36 low 37 to 50 moderate 51 to 64 high 65 to 78 severe > 78 extreme 19 REVISION - JANUARY 2009 '., 1/8/2009 Community Wildfire Protection Plan (CWPP) for Estes Park Prepared for the Estes Park Public Safety Committee January 15, 2009 Sue Pinkham Purpose of CWPP • The Healthy Forest Restoration Act (HFRA) of 2003 provides opportunities... . To work with federal agencies in reducing wildfire hazards • To obtain matching grants for wildfire mitigation projects on non-federal properties 2 Status of Plan . Groundwork is in place • Meebngs with core team . Open house • Map preparation • Risk assessment . CWPP being drafted • Most of content is in draft • Plan is a working document . It will change periodically as mitigation projects progress and risks change 1 '.4 1/8/2009 The Plan Objectives . Broad based • Collaborative . Plan how to protect at-risk infrastructure . Identify and prioritize areas for fuel redudion projects • Educate all community members in wildfire prevention and protedion . Support property owners' mitigation projects 4 Developing the Plan . Others who are helping staff and volunteers develop the plan include: . Richard Edwards, US Forest Service (USE) • Mike Lewelling & Nate Williamson, Rocky Mountain National Park (RMNP) • Diana Selby, Colorado State Forest Service (CSFS) . Lowell Richardson, Steve Barlow, Bob Goehring, Town of Estes Park • Scott Dorman and volunteer fire fighters, Estes Park Volunteer Fire Department • Sue Pinkham, Interagency & WUI Fire Education Coordinator • Jim Austin, volunteer 5 EPVFD WUI zone Maps . Wildland Urban Interface (WUI) map shows . Boundaries • Fuel hazard levels . Water sources • USFS Wildfire history map in preparation 8 2 0 .4 1/8/2009 Estes Park WUI map T>. ... :.2 .... 18> I Keys to Hazard Reduction • Key objective is to develop prioritized recommendations for fuel treatment projects in the WUI along with preferred treatment methods . Identify and develop strategies to improve emergency preparedness and fire response capability . Recommendations should be linked to specific priority needs 8 Community Risk Assessment . Protection of life - highest priority • Partial list of fadors assessed • Fuel types and quantities • Risk of wildfires • Defensible space preparation • Accessibility • Water availability • Materials in roofs and structures 9 3 41 . lin ::ALP C .*% 1/8/2009 Community Risk Assessment • Homes, businesses, critical infrastrudure • Assess vulnerability of structures and document concerns . Assess vulnerability of infrastrudure (roads, powerlines, communication towers, etc) . Prioritize assessed areas needing protection using ratings of high, medium, or low 10 Wildland Fire History wildfire risk is real Average 29 wildfires per year • 2007 - 25 • 2002 - 41 • 2006 - 18 • 2001 - 59 • 2005 - 11 • 2000 - 41 • 2004 - 7 • 1999 - 33 • 2003 - 15 • 1998 - 40 11 Plan components in review . Action Plan and Assessment Strategy . Roles and responsibilities for carrying out recommendations . timetables for highest priorities projects . education and outreach component of the CWPP (need a grant for this position) • an assessment / monitoring strategy . Determine how the Plan will be updated and maintained • Determine how to assess the Plan's effectiveness in the long term 12 4 .,* 1/8/2009 Next Steps for Plan . Submit Plan including steps on previous slide . Approval by Public Safety Committee . Approval by Colorado State Forest Service • Approval by Town Trustees 13 Benefits to Community • Reduced wildfire risk to residential, commercial and government properties . Reduced wildfire risk to local infrastrudure • Reduced wildfire risk to community assets including incomparable scenery & wildlife • Most importantly, reduced risk to lives of residents and visitors 14 5 Annual Report 2008 Wildland Urban Interface Fire Education Coordinator Annual report 2008 Summary Nature has allowed me to broadened my horizons this year so I am well rounded WUI Educational Coordinator. Not only can I give suggestions for creating defensible spaces but also can identify trees infected with Pine Bark Beetles and recommend ways the property owner can deal with them. Property owners are pleased to have their questions answered without having to contact several people. Because I've been funded by a grant, people are very happy to have someone come to their property, give them advice, for free. I don't know ifthey would be as willing if they had to pay for the service. This was the sixth and final year for funding this position. One of the goals has been to help communities in the Estes Valley create Community Wildfire Protection Plans (CWPP). In previous seasons, I've worked with: The East Portal Group, Glen Haven, Allenspark and Pinewood Springs to develop their CWPPs. Wendy McCartney, the Colorado State Forest Service (CSFS) Forester for this area, had helped write the Glen Haven and East Portal Plans. This year, I took on the task of coordinating the CWPP for Estes Park. What I thought would be an easy task, turned out to be rather difficult. Wendy moved on but I thought that Diana Selby, the new CSFS forester would take on the task of writing the Plan for us. At the first Core Team meeting, I found out that I was wrong. Jim Austin came to the rescue and has been so valuable in writing the Plan with input from several of us. Coordinating the CORE Team meeting, getting input from various members of the community and the Estes Park Volunteer Fire Department members, and finally work with Jim Austin and Scott Dorman to pull all the information together in the format approved by Larimer County has been a huge task. The details of the CWPP for Estes Park will be presented to the Public Safety Committee January 15, 2009. The season always starts with my being involved in many events and activities. The Duck Race is always a good time to get people thinking about wildfire prevention. No one signs up for site visits, but they begin to think about the need to prevent wildfires from destroying their homes. The Tree Symposium, held Wednesday, May 7, was a wonderful opportunity to have property owners become aware ofthe need to have healthy forests, how to help their trees and structures survive a wildfire. I gave a 45 minute presentation on "Defensible Space- what it is and why we need it" that was well received. I did have a display in the lobby and invited attendees to come to the Safety Fair being held Saturday, May 17. The Safety Fair is becoming increasingly popular as the Estes Park Police Department and the Estes Park Volunteer Fire Department work to have fun activities and education opportunities for young and old alike. Our aim is always to increase everyone's knowledge of having fun safely or what to do to prevent accidents or fires. We try to answer the question, "What should be done if an emergency occurs?" Members of emergency services from the surrounding area came to help us deliver those messages. Participation in the Farmers' Markets and being interviewed every other week on KEPL were helpful in getting the defensible space message as well as ways of preventing fires out to the general public. My booth was a familiar sight again this year at the Farmers' Markets, John Denver Tribute concert warm up and the Elk Fest. Sue Pinkham - 1/08 1 . Annual Report 2008 The Emergency Public Information (PIO) Team that we organized last year, has been absorbed into the general PIO team that is the interim group to handle all Town public information questions and concerns until a permanent PIO is on board. The slash collection didn't take place this year to the dismay of many Estes Valley Residents. We did not receive a grant to fund the disposal of the slash so we've turned to Scott Zurn and the Public Works Department to see if we can use the air curtain burner for slash disposal when it isn't being used for beetle infested tree disposal. I was able to wear my PIO Fire Information hat and assist RMNP staff during the Upper Beaver Meadows prescribed burn in September and early October. Media Contacts: • Interviews with Kristie Wellborn occurred every other week through out the season. Topics included: My responsibilities & the upcoming wildfire fair. Tree Symposium Wildfire fair results Wildfire characteristics House numbers Beetles are here 50 tips on creating and maintaining defensible space -from the brochure Cheatgrass problems Fire Prevention Week -topic for EPVFD programs in the schools Tree thinning: which trees how and when o Prescribed burn in RMNP • I did a series of Public Safety Announcements for KEPL that would air throughout the summer. • Press Releases included: o Carbon Monoxide Detectors o Safety Fair articles Meetings • Public Safety committee o On board for another season o Community wildfire Protection Plan for Estes Park • EPPD - organization of the Safety Fair • CWPP meetings Held meetings with various town staff and cooperating agencies to organize the CWPP CORE team. CORE team meetings Public meeting - open house for public to ask questions about the CWPP Collect and organize information for the CWPP Writing the plan necessitated several meeting between Jim Austin, Scott Dorman and me o Creating the CWPP presentation • PIO team - Town Bugle publication • RMNP - Fire Management PIO team - newsletter and fire information packet for prescribed burn Sue Pinkham 1/08 2 0000 0 0000000000 Annual Report 2008 • Helped organize and participated in a series of focus groups aimed at improving communication between the US Forest Service representatives in Fort Collins and residents of the Estes Valley so that the results (successful communication methods) could be replicated by the US Forest Service throughout the state. • Participated in Glen Haven's CWPP annual review • Participated in Pinewood Springs Fire District's CWPP development • Participated in Pinewood Springs Fire District's Open House • USFS fire mitigation plans for the Glen Haven Area Programs • RMNP - Fire Ecology • North End Homeowners Association - wildfire and beetles • Wildfire protection program for 150 high school students at their Science Day at MacGregor Ranch. Grants I wrote a grant for 2009/10 slash collection and hope that with the completion of the CWPP we'll be approved. Public Events • Coordinated the Wildfire portion ofthe Safety Fair • Had a booth at the Duck Race, Tree Symposium, Wildfire Fair, Farmers' Markets, John Denver Tribute Concert warm-up and Elk Fest Property Evaluations 62 people signed up for property evaluations either at various events or from radio or press information. I completed the 62 property evaluations and offered suggestions for over 494 acres. During my four years, I've completed over 200 site visits and covered over 2,133 acres. Several others wanted information or had questions I could answer over the phone. No Slash Collection in '08 Training • Wildland Firefighter re-certification • Pine Bark Beetle identification and methods of disposal • Car Seat Technician (as an EPVFD member) • Community Emergency Response Team (CERT) training (as an EPVFD member) The future of wildfire education is particularly important as we move forward implementing our CWPP. I hope that funding can be found to retain this position and have listed events and actions to take in '09. I've really enjoyed working with my supervisors, members of their departments, fire fighters, and others in the community and really appreciate the opportunities I've been given. Future Plans • Search for funding to continue this position Sue Pinkham 1/08 3 . A. Annual Report 2008 • Prepare for the Safety Fair that will again be jointly held with the Police Department on Saturday, May 30th. • Schedule programs with organizations and homeowners associations to increase interest in conducting fuel mitigation to reduce wildfire hazards in their immediate neighborhoods. • Be a more visible presence in the community. • Encourage communities/neighborhoods to develop CWPPs • Develop press releases early in the season, as I need to include pictures I've taken on the topic,"A picture is worth a thousand words". • Purchase a new tent cover as the current one was torn when the wind knocked the tent over at the Elk Pest last year. I've been using one of EPVFD' s but they may need it as it is now the only one they have. • Assist Pinewood Springs Fire District with Wildfire prevention education as requested. • Continue to be involved with the USFS/ Community Task force Sue Pinkham WUI Fire Education Coordinator January 2009 Sue Pinkham 1/08 4 44. Public Safety Committee January 15, 2009 WUI Fire Education Coordinator '08 Season Results Events 0!/ r -1. Duck Race r - rt¥ Tree fi'- , 4 1 Symposium Safety Fair r E '19-9:- I . Farmers' Markets --I'.4 =24 John Denver Tribute Concert ,# 'I- - , 619'1~jiwribil Elk Fest Community Wildfire Protection Plan · CORE Team · Public Input - Open House · Meetings 1 k . --4~-A-6.- -4 · Presentations 4-:A 1 .:A '1*31 Training · Wildland Fire Fighting Re-certification · Pine Bark Beetle Identification · Car Seat Technician - EPVFD • Community Emergency Response Team (CERT) EPVFD Media Contacts · KEPL interviews every other week · Press Releases - Safety Fair - Create & Maintain Defensible Space - CWPP · Fire Information Officer for RMNP prescribed burn September & October. Programs · Rocky Mountain National Park - Fire Ecology · North End Home Owners Association · Wildfire Protection at Science Day 2 Site Visits · 62 total in the Estes Valley - Defensible Space - Pine Bark Beetles Contacts made through event participation and referrals Slash Collection · Didn't materialize in '08 - Applied but did not receive grant to cover cost of chipping and hauling slash. - Am trying to work with Public Works to have a slash collection this winter. · Have written another grant for slash disposal for '09 Future? · Funding source needed • Be the CWPP contact: work with community /neighborhoods to develop and carry out action plans. · Continue wildfire risk awareness and education programs in the Estes Valley · Help organize and participate in the Safety Fair • Participate in other events 3 Thank you! • Fire Prevention/Education team - 4 years. - Scott Dorman - Dick Edwards, Sonya Whitesell, USFS - Mike Lewelling and Nate Williamson, RMNP - Diana Selby, Wendy McCartney, CSFS - Tony Simons, Larimer County - EPVFD members e Questions? 4