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HomeMy WebLinkAboutPACKET Public Safety 2007-08-234.1 1 PUBLIC SAFETY COMMITTEE AGENDA August 23,2007 8:00 A.M. PUBLIC COMMENT FIRE DEPARTMENT Action 1. Addition of One Full Time Employee (F'IE) Admin/Training Captain. 2. Proposed IGA Fee Schedule Reports 1. Fire Station Break-In and security concerns POLICE DEPARTMENT Action 1. Reports 1. Estes Valley Victim Advocate 6 Month Report - Mary Mesropian NOTE: The Board of Trustees (or Public Safety Committee) reserves the right to consider other appropriate items not available at the time the agenda was prepared. 1 t hp LaserJet 3015 .~~. -/-1 HP LASERJET FAX invent Aug-20-2007 3:04PM Fax Call Report Job Date Time Type Identification Duration Pages Result 648 8/20/2007 2:47:56PM Send 5869561 0:31 1 OK 649 8/20/2007 2:48:32PM Send 5869532 0:29 1 OK 650 8/20/2007 2:49:06PM Send 5861691 0:34 1 OK 651 8/20/2007 2:49:45PM Send 6353677 0:00 0 Busy 652 8/20/2007 2:51:22PM Send 6353677 0:00 0 Busy 653 8/20/2007 2:57:02PM Send 6353677 0:00 0 Busy 654 8/20/2007 3:02:43PM Send 6353677 0:32 1 OK 655 8/20/2007 3:03:21PM Send 5771590 0:37 1 OK r I MEMORANDUM To: Public Safety Committee Frorn: Fire Chief Scott Dorman Date: August 15, 2007 Subject: Addition of One Full Time Employee (FTE) Admin/Training Captain Background: The task of training the members of the fire department has been delegated in many ways since the inception of the volunteer fire department in 1907. It has been given to a volunteer training coordinator, volunteer training officer, training committee, line officers and the Fire Chief. Even though the training task has been delegated in many different ways over the years, the responsibility to assure that each member is properly trained ultimately rests with the Fire Chief. Currently, the training of the Estes Park Volunteer Fire Department's membership is the responsibility of the Fire Chief. In the past ten years the Fire Chief has been coordinating and/or delivering all of the training for the fire department. This is due to Federal and State requirements mandating that training is to be delivered by a certified training officer. Currently, the Fire Chief is the only certified training officer on the fire department. Each year since September 11,2001, there have been more and more Federal and State mandates issued, increasing the training requirements and certifications for the firefighters. These mandates coupled with the time involved in developing and implementing training for basic firefighter skills, medical skills, and apparatus training, make it virtually impossible for a volunteer to be proficient at the Training Officer position. In order to maintain a State of Colorado Firefighter I certification a firefighter must perform 42 different Job Performance Requirements (JPR's) which can equate to more than 100 hours oftraining per year. Additionally, every firefighter needs to be trained in Hazardous Materials Operations, requiring an additional 36 hours per year and medical training which can add up to another 36 hours per year. This equates to a total of 6020 hours per year of training hours needed just to keep up with current certifications for 35 volunteers. On average there are 4 hours ofpreparation for every hour of instruction, and it is estimated that 8 hours per week is needed for administration. This adds another 688 hours of preparation time and 400 hours per year in administrative time. In order to meet these hours, 50 or more training classes per year would be required. Additional hours of training would be required for firefighters certified at the firefighter II level, wildland firefighting and for specialized rescue operations. Previous years have shown an inconsistent and insufficient amount of time has been dedicated for training, i.e. 2004- 2939 hours; 2005- 5535 hours; and 2006- 3669 hours. Firefighters must be trained properly and consistently in order to perform their difficult jobs safely and effectively. Having a fully and properly trained firefighting force willlessen the potential impacts of an emergency incident and reduce the risk of injuries to the firefighters. We have a legal T . obligation to ensure that the firefighters are trained to perform the tasks that we ask them to do. With the varied and ever increasing tasks that are expected of a working Fire Chief there is no longer enough time for the Fire Chief to provide the required training needed to maintain the current level of service for a fire department of this size. Additionally, training must be made available to accommodate the volunteer's schedule, i.e. evenings andweekends. This position would also be responsible for plan reviews of commercial properties and/or developments including life safety issues, fire department access, available water supplies and ISO requirements. Additionally, this position would be responsible for developing, implementing and maintaining pre-incident planning. Pre-incident plans are response oriented action plans that inform the responding firefighters to the possible dangers and risks in a given property. These plans will give the up-front information required to better assess conditions during any emergency situation that might occur in theses occupancies. Currently, there are no pre-incident plans available in Estes Park. A single pre-incident plan may take anywhere from one day to several weeks to complete, depending on the structure and occupancy type. It is estimated that there over 100 properties needing pre- incident plans developed in the immediate future. Budget: A salary survey determined that this position to have a salary range of $58K - $75K annually, at a pay grade 60. Recommendation: Staff respectfully requests adding this position to the 2008 budget for further review in the budget process. 1. 1 '' Fire Chief Duties Day to day management of a 40 person department Budget development and management Emergency management planning Development of Fire Department Emergency operations plans Development of new mapping system Fire District and rural billing issues Responds to 80%- 90% of all calls daytime, nights and weekends Write hundreds of incident reports Respond to personnel issues and concerns Respond to concerns from other agencies Ensure ALL apparatus are in operational condition Develop and disseminate volunteer recruitment and retention ideas and concepts Review, write and manage standard operating procedures Listen, investigate and answer citizens concerns Maintain current ISO rating and look for ways to improve the rating Proctor firefighter tests Fire Pension Board member Determine pension eligibility Perform plan reviews for all new developments and commercial properties for fire protection. Perform all fire inspections and write reports Presentations to service clubs and other organizations Grant writing Grant management Meet with homeowners associations on wildland fire and other issues Oversee and review mutual aid agreements and IGA's Develop and deliver presentations to CIA Oversee Wildland Urban Interface Education Coordinator Member of the Larimer County Safe Kids Coalition Representation at Colorado State Fire Chiefs Association meetings Continuing education and maintaining certifications Representation for Local Area Fire Chiefs meetings Provide overall direction and leadership Development and improvements to training facility Development and delivery of firefighter training Fire Code analysis Fire station maintenance and security issues Attend department head meetings Contact for other departments and agencies Fire safety and fire extinguisher training to other departments Oversee and present public fire safety education Provide NIMS training Keep up to date on current homeland security issues and training Review of YMCA emergency operations and evacuation plans Fire Chief Duty's continued... Monitor wildland fire conditions and issue fire restrictions Provide for wildland fire training and testing Representation at the Larimer County Fire Council meetings Prepare for and attend Public Safety Committee meetings Oversee press releases Pandemic Influenza planning Attend crisis intervention planning for the schools Provide information to the public Give tours of the fire station to groups and visiting firefighters Direct fundraising efforts for the volunteer organization Assist in Labor Day Craft Fair fundraiser event Approve bills for payment by the Town of Estes Park and Volunteer Fire Dept Development and management of volunteer budget Preparations for and host Colorado State Firefighters Convention in June Perform fire flow tests on hydrants Analysis of volunteer firefighter recruitment and retention programs Answer phone Develop and manage Lock Box ordinance Provide information to insurance companies on ISO and other relevant information 100th anniversary planning including statue selection and placement Important items that need to be done: Strategic Planning Officer development program Assessment of community needs Development of a Volunteer Incentive and Retention Program Preplanning of commercial structures t 41 Code No. 490 TOWN OF ESTES PARK, COLORADO FIRE ADMINISTRATIVE/TRAINING CAPTAIN DESCRIPTION OF WORK General Statement of Duties: Performs- administrative/training and develops preplans for emergency response on all commercial properties. Supervision Received: Works under general guidance and direction of the Fire Chief. Supervision Exercised: Exercises supervision of subordinate personnel either directly or through subordinate supervisor. ESSENTIAL FUNCTIONS OF THE JOB: The following are essential functions ofthe job. Any one position may not include all of the duties listed. 1. Administrative Duties: A. Develops pre-incident plans for commercial properties. B. Performs site visits to all commercial properties to determine best access, available fire protection, special hazards, type of construction and occupancy. C. Develop a written pre=incident action plan for site visit information including, protocols and Standard Operating Procedures (SOP's) for fire department response. D. Review all commercial and development plans for fire protection and public safety. Write plan review comments and distribute to planning department and/or developer. E. Ensure compliance with plan review requirements. F. Write incident reports and incident narratives. G. Perform fire inspections as required. 2. Training Duties: Receives and provides training as follows: A. Researches, plans and iniplements basic and advanced technical training programs including . firefighting tactics and strategies, fire apparatus operations, hazardous materials and EMS services. B. Ensures adhefences to safe practices on the training ground, fire ground and at other emergency incidences. 3. Job Duties: (assists in): A. All ofthose of Firefighter II. 3. Job Duties: (continued): Revised: August 13,2007 B. Assists the Assistant Chiefs in performing the duties and responsibilities of the Fire Chief in his absence. C. All administrative job functions as stated above. D. Perform fire fighting and EMT life support procedures in accordance with all state and national protocols, employee policies and standard operating guidelines or procedures (SOP's). E. Prepares and manages the training budget. F. Scheduling and recording of training of all Fire Fighters and EMS to maintain a high level of professionalism and safety. Prepares reports and maintains all fire department training records. G. Supervises, coordinates, oversees and/or participates in all fire department training activities. H. Conducts and/or * oversees formal and informal job performance appraisals for all firefighters and fire officers as directed by the Fire Chief. Provide feedback and documentation to their supervisor regarding the performance of subordinate members. I. Confirm that all department members meet and maintain minimum training standards for their positions and level of certifications. Monitors all firefighter certifications and renewal dates with the Colorado Division of Fire Safety and provide detailed documentation. J. Responsible for the use and maintenance of all fire department training equipment, training facilities and personal protective equipment. K. Maintain proficiency and stay current as a Fire/EMS Instructor. L. Prepares and presents written reports, also conducts oral presentations as required. Works with other local training officers and college administrators to develop training programs to provide basic and continuing education for department members. M. - Responsible for coordinating the volunteer firefighter recruitment program. N. Responds to medical calls, fires, rescues and hazardous materials incidents and may assume command or operate in a subordinate tactical assignment. MINIMUM QUALIFICATIONS Required Knowledge, Skill, and Ability: 1. Must possess knowledge of fire behavior, fire chemistry, fire dynamics and building construction and design. 2. Fire apparatus operation and deployment at emergency scenes. 3. Fire protection and detection system design, operation, and maintenance. 4. Familiar with and work under the National Incident Command System. 5. Effective communication skills in both written and verbal forms. 6. Ability to work within all facets of Town government at alllevels. 7. Ability to assume high levels of responsibility within the department. Revised: August 13,2007 . Required Knowledge, Skill, and Ability: (continued) 8. Demonstrate skills in organizational management, lesson planning and instructional techniques. for volunteer firefighters, personnel management, budget management and effective leadership. Special Requirements: 1. All those of Firefighter II & Hazardous Materials Operations Certification. 2. EMT-B (obtain within 1 year from date of hire). 3. Current CPIUAED instructor certification (obtain within 1 year). 4. State of Colorado Fire Instructor I (obtain within 1 year). 5. Ability to oversee and/or participate in training on weekends and/or evenings. 6. Assume responsibilities as acting Fire Chief as required. 7. Must have a current Colorado Driver's License 30 days from date of hire. 8. Ability to respond to emergency incidents. 9. Proficient in MS PowerPoint, MS Excel and audiovisual equipment. 10. Exempt under Fair Labor Standards Act (FLSA). Education: < Associates degree in Fire Science Technology - desired or obtain within four (4) years of date of hire. State of Colorado Firefighter II or above and State of Colorado Fire Instructor or above. EMT-B, Hazardous Materials Operations certification. Experience: Five years of progressive fire service experience, with two of those years having been in a supervisory position. A full understanding of fire fighting tactics and strategies. Experience in developing adult educational curriculum and instruction. OR Any equivalent combination of education and experience. I understand the .description of this job and the. essential functions, as given above. I also understand that all of the duties are not described above and that I am able to perform those above and all other assigned duties as directed by my supervisor and management. Signature: Printed Name: I)ate: Revised: August 13, 2007 U 10 2 4 e 3 li f %34 20 8 al 4 4. bo ./3 822~.Aid.8.0 E . t 60 .*: U - .9 ~6 +. id 15£wBEEBBE.~~ u SC u 0 b E '52 E . U 2 12 t o > P 2 Z :C' C -0 C E .0 <0 40 5024 <<£ & 2 ................ Ability to provide regula and specialized trainings to management and monitoring Available for call response du day, night and weekends aining hours idual skills assessm y to match skills to du Captain benefits ty to perform other t sks '. . preplans, plan reviews s Jug lanb~pu.u~p ~~1~u 01 4!Ilqpx rm administrative duties Fire Chief s absence Cost/Benefit Analysis for Fire Department Admin/Training Captain Full Time Admin/Training Salary- $60K plus Training and incident report ~evelyopn2:randa~~~a~'~en of training budi aining and t ty needs for dep Incident management in administrative dutie p ssouIPM Jo lqBISJOAO OpIAO meet the voluntee luo!Idde lue.ID Description Cost 01 ... M b O 6. 0 2 C - 5¢1 8. 1 4 Im < 4-4 0-0 im E #j ·@ X : E 84 2 € d 66.20 EE-7.OB¢t Co ce ........ 50 C U 0 ;-1 0 Cost/Benefit Analysis for Fire Department Admin/Training Captain Description - Benefit her areas of fire department No additional monetary anagement suffer as a result Training is administered by a g not in compliance with certified training officer d NFPA 1500 Training is performed in-house ademy and travel • Training records are kept on-site academy • Rapport with volunteers Limited number o f hours Managerial capacity not eing performed hief always on call volunteers to attend istance academy cient to fulfill this s Quo (Fire Chief (SUIU!8.Il S.I@ATI sdoI@Aop Cr, E- E- Ad .... 9 12 5 3 5%%% U 0 e e B -2 1 60 1 E 3 21 N E E a =M = 2 -0 2 2 C* M 4 24=Ek i> 8ZE u ... Cost/Benefit Analysis for Fire Department Admin/Training Captain Description Benefit No additional monetary c raining is performed in-house Volunteer Training Officer raining records are kept on-site apport with volunteers No certified raining Officer ld still be required ents ensated under FLSA rules ef~E;~il~a~a» on call 01!:I 103 dn-,I,Bq OA#Ells!u TUIPE oN Volunteer's time is limited Inconsistent training certification records mana Et= CL -6 04 ~ E- 05 95 Ad -5 .... 2 .m .E 53 44 0 =P % E U &3 0 R b E A 0 . E R A € 2 CO 6 4: .n M ce - .* 4% 7 £ :E idE t- •- i• 7 =: 52,5 0 E o u 64 0 E• 4.0 ¢3 U Z.m > Z ...... Lesson Planning would be assessments, or to develop rapport with thers meet um of 12 students for each class and National JUOIUOSBUBUI Sploo@ ouop oq m poou PInOAA SM@!A@.I UUId puu sueIdoid oq pInobi S,I 0903316~q . SKEMIe Wls s! 30!43 01!£[ os 'so!MI!qudeo Heo-uo ON Description Cost Benefit academy would be at an additional cost by others ole.Inooe oq PIno 30!4) 41% CosUBenefit Analysis for Fire Department Admin/Training Captain ze limited to 20 students p true or Records management would be offsite hour for training per instructor other services w ded i.e. training management, training ortunity to develop volunteer skills based on Slolon.Ilsu! Kq @suodsoi II 148!SIOAO UIB.180:id SS@Ulg/SSOUIPAA ON 30!40 01!1 041 01 dn-peg @Ane4spuJUIpe ON 4mquITUAE,SioolunIOA loom 01 unounp @q XEIN $32K per year aining is subject to puuoslod SuJU !913 u! Kouois !SUOO JO 1087 Not much flexibility @IquI!BAE BUIpung JUBJS ON uu@peou on call (pooinos-ino) Bujum.u pologiwoo MEMORANDUM To: Public Safety Committee Frorn: Fire Chief Scott Dorman Date: August 20,2007 Subject: Proposed Fee Schedule for IGA w/ Larimer County Background: The Town of Estes Park and Larimer County are proposing an Intergovernmental Agreement which would allow for the Town to recoup some of the expenses it incurs for certain types of fire department responses in the unincorporated area surrounding Estes Park. Attached is a basic fee schedule for fire department response that is based on a fee schedule currently being used between the fire department and the Colorado State Forest Service. Additionally, Fleet Maintenance was contacted to help determine the actual hourly operational cost for the fire department apparatus. An hourly and minimum daily rate was then determined for each piece of apparatus using this data. Because the personnel responding in the apparatus are volunteers there is no cost for the volunteers' time included in the fee schedule. However, the town still incurs some expenses for the volunteers. These expenses include pension funding, workers compensation and other insurances. Therefore, it is reasonable to expect that the town would recoup this portion of the personnel expense, so an hourly rate reflecting these costs is included. The hourly rate is based on two personnel responding in each apparatus reflecting the Standard Operating Procedures of the Estes Park Volunteer Fire Department, where a minimum of two personnel are required in an apparatus before it can respond emergent. Additionally, a fee schedule was developed for homeowners' associations and other legally organized property owners Associations that enter into an Intergovernmental Agreement (IGA) with the Town of Estes Park for fire protection. The attached fee schedule is based on the median value of a home in Estes Park @ the proposed fire district mil levy of 4.25 mils plus 1 mil for administrative costs, resulting in 5.25 mils. Budget: Revenue increase to the Town of Estes Park's general fund to offset some expenses for Fire Department responses in the unincorporated portions of Larimer County that are included in the EPVFD response area. Recommendation: Staffrequests consideration and/or approval ofthe attached proposed fee schedules 4 0# 4 9% *4 . 1 4% -4,44 4 4 4 1 2 ....44 - ..8 0 .40 3* Ck *Al *39 - :..~.t' ./'. 80 -0009 0 =00000-0 11.1 +E N . N .C) 4* co . E *10*04 9/I 44 4 4% I® ::1020.0.0 : 00 .0900090 000-00 406 4 00 laci NN N N *N N Ne*N „ „ r „ .." *-/-14 .f . 1 24' : :t 3% 4/ U 44%* 4 f 0)06 060.02 0% <00 900000=.090 1 d *4 0 / A - ' l' · -I * O 0 03 04 © * LO 17 4- M~ 8 .044*le,11-6 e •4 ~I= 1 .1 I: :Ii# 1~~I: -I .:. E 7 - *ta '7 44 2 E· , a 2% J MI 0 c i-1 c . O* 3."- g 6 % M 11% b. 26 38 .; , 1 U.1**I*-W *W< 1 MAN* ~*2 :i# N 3% 1 1 1 1 ...1 111 Minimum daily Apparatus Type Apparatus Identification Apparatus Rate Personnel Cost per Cost per hour guarantee Proposed Basic Fee Schedule for Apparatus and Personnel for Fire Response Type 1 Engi 121.00 $ 128.00 $ 249.00 personn perhour hour ($64/hr x 2) 9„ 6%*00%44*4 pesn jueludinbe Jo peJepueJ seo!Ales Joi Jepuel.Ull]00 lueploui elo Xq epeul eq pinoAA pe6Jel.10 eq pinolls seeJ uell/~A JO UotleUILUJelep v ZOOZ/LE/8 Proposed Homeowners Association Fee Schedule for Fire Protection *Median Value of an Proposed Fire District's Town of EP Estes Park Home Mil Levy Administrative MH **Fee per Residence $330,000 4.25 1 $129.94 *Based on information from EP Housing Authority for a single family home **Based on assessed value of 7.5% of median value @ 5.25 mils It is recommended that the fee per residence be rounded up to $130.00 8/21/2007 . LARIMER COUNTY FIRE AGENCY INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT effective the day of 2007, among LARIMER COUNTY, COLORADO (the "County"), the LARIMER COUNTY SHERIFF'S OFFICE (the "Sheriff") and the TOWN OF ESTES PARK, COLORADO (the "Town"). RECITALS: 1. The Town is responsible for fire protection and emergency services within the incorporated limits of the Town of Estes Park, Colorado. The Estes Park Volunteer Fire Department (the "EPVFD") provides personnel and services to the Town in order for the Town to meets its responsibility for fire protection and emergency services within the Town. 2. The County has the responsibility to arrange for the provision of fire protection and emergency services within the unincorporated potions of Larimer County, not contained within a municipality or a fire protection district. The unincorporated area o f Larimer County surrounding the Town of Estes Park is not part of a fire protection district. 3. The Sheriff, pursuant to Section 30-10-513.5 C.R.S., has the authority to request assistance from the Town in controlling and extinguishing fires occurring on private property, if, in the judgment of the Sheriff, the fire constitutes a danger to the health and safety of the public or risk of serious damage to property. 4. The parties have determined, that due to the lack of other resources available to the County and the Sheriff to respond to fires and other emergency services within the unincorporated portion of Larimer County located in the proximity o f the Town, it is necessary to provide for response by the Town to said area in order to protect the health and safety of the public or a risk of serious damage to property due to the lack of resources available to the County or the Sheriff for said response. 5. Section 30-10-513.5 C.R.S. further provides that the Town may recover costs incurred against the property owner or responsible party and may, by Resolution of the Board of Trustees of the Town, after a public hearing and notice, certify to the Larimer County Treasurer the amount of any costs incurred after diligent effort at collection for a period o f 180 days. 6. The parties to this Agreement have determined that the unincorporated portion of Larimer County in the proximity.of the Town not located within a fire protection district shall be designated as the Estes Valley Response Area as more fully described on Exhibit A attached hereto and incorporated herein by this reference (the "Response Area"). 7. Section 30-10-513 C.R.S. states that it is the responsibility of the Sheriff for the suppression of wildland fires in Larimer County. Through the terms of this Agreement, the Town will id and assist the Sheriff for wildland fires in the Response Area. ./ 1 8. By a separate Agreement dated March 1, 1999, the County and the Sheriff have entered into Intergovernmental Agreement with Poudre Valley Fire Authority, the City of Loveland, and the Loveland Rural Fire Protection District for the purpose of designating emergency response authority for hazardous substance incidents occurring in the Response Area. 9. It is desirable for all of the parties hereto to id and assist each other for the provision of fire protection and emergency service within the Response Area in order to protect the health and safety of the public and lessen the risk of serious damage to property within the Response Area. 10. Sections 29-1-201 etseq. and 29-5-101 etseq. C.R.S. as amended, provide the statutory authority for the parties hereto to enter into this Intergovernmental Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE ABOVE, RECITALS WHICH ARE, INCORPORATED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. Automatic Response. The Town through EPVFD agrees to automatically respond within the Response Area to the following types of fires and emergency incidents. a. All structure fires. b. All natural gas odor investigations. c. All vehicular accidents requiring victim assistance and possible extrication. d. All Dive rescue. e. All search and rescue. f All wildland fires. The parties shall make adequate arrangements.through the Estes Park Police Department for dispatch of EPVFD for automatic response:incidents. This response shall be automatic and shall not require request for aid made to the Town by the County and/or the Sherif£ 2. Mutual Aid Response. Within the Response Area, the Town agrees to respond to any other emergencies endangering life or property located within the Response Area upon request for id and assistance by the County and/or the Sheriff. Said mutual aid response shall be provided as follows: a. All requests for assistance shall be made through the best available communications channel and authorized by the fire chief or agency equivalent or someone exercising their authority. 1 . r b. Upon proper request for mutual aid, the EPVFD will dispatch any available resource and requested personnel to a designated staging area within the Response Area. c. The EPVFD is under no obligation to respond to a mutual aid request when conditions exist which would prevent response because o f priority responsibility in the Town, and the EPVFD shall not be required to deplete unreasonably its own resources, facilities and services in furnishing such mutual aid. d. Any dispatch of equipment and personnel pursuant to this Paragraph 2 is subject to the following conditions: 1). Any request for mutual aid hereunder shall include a statement of the amount and type of personnel requested and shall specify the staging area to which the equipment and personnel shall respond. The amount and type of equipment and number of personnel to be furnished shall be determined by a representative of the EPVFD. 2). The EPVFD shall provide the requesting agency with all information available concerning resources being provided including numbers and type of equipment and personnel responding, estimated time of arrival to staging area, the name and radio number of the EPVFD's representative in charge of responding resources and a common radio frequency that can be used to coordinate the resource. 3). The EPVFD shall report to the assigned staging area and check in with the staging area manager or requesting agency representative in charge. The EPVFD resources that are assigned shall be under the immediate command of the responding agency representative. Such responding agency representative shall be under the direct supervision of the Sheriff, or the person exercising the functions thereof. In multi-jurisdictional incidents where such directions and control may be assumed by an agency not party to this agreement, sid direction and control can not be transferred without the approval of the Sheriff or the person exercising the functions thereof and the agency representatives having immediate command of the responding resources. Terms and extent of said direction and control will be negotiated before mutual aid resources are assigned to any agency assuming command of the incident. 3. Expenses. The parties agree that the Town may recover all expenses incurred by the Town for any response pursuant to Paragraph 1, Subsections a., b. and c. as more fully provided in Section 30-10-513.5 C.R.S. including, but not limited to, the certification to the County Treasurer of the amount of any cost incurred that remains uncollected after a diligent effort for a period of greater than 180 days. With regard for expenses incurred by the Town with regard to response to wildland fires (Subsection f) claims for reimbursement shall be negotiated between the Town and the Sheriff. However, the Town shall provide response to all wildland fires without reimbursement for the first twelve (12) hours after the initial response was initiated by the Town. In multi-jurisdictional incidents where an agency not a party to this Agreement has assumed direction and control of resources, reimbursement may be negotiated I. between the Town and the agency assuming sid direction and control by the Town for resources provided by the Town except for the first twelve (12) hours following initial response of the Town to the wildland fire incident. 4. Contract Services. The parties agree that the Town shall have the option, but not the responsibility, to enter into agreements with Homeowners Associations or other entities governing property located within the Response Area to provide the services set forth in Paragraph 1, Subsections a., b. and c. above. The terms and conditions of said agreements shall be in the sole discretion of the Town. The parties hereto agree that the compensation set forth in the agreements shall be in lieu of the recovery of costs of sid response as more fully set forth in Section 30-10-513.5 (1)(a) (see Paragraph 3 above). 5. Conditions of Automatic Response. The obligation of the Town through the EPVFD to respond pursuant to the provisions of Paragraph 1 above shall be conditioned upon the Town's determination that the specified equipment and personnel are available for response; that such equipment and personnel are not needed in incorporated limits of the Town; and that the equipment and personnel will not be exposed to extraordinary risk of damage, injury, or death. 6. Termination o f Aid. The EPVFD shall be permitted to withdraw its personnel and/or equipment from the scene of any incident in the Response Area when a condition of the incident creates a risk of injury or death to the EPVFD's responding personnel; or the needs of the Town require return of the EPVFD's personnel and/or equipment to the Town. 7. Compensation. No party to this Agreement shall be required to pay any compensation to any other party for any services rendered hereunder, except for any compensation received by the Town pursuant to Paragraphs 3 and 4 above. 8. Effect of Agreement. This Agreement is not intended to, nor should it be construed to, affect or extend the legal responsibilities of any of the parties hereto, or create or modify any pre-existing legal obligations, if any. This Agreement shall not be construed as or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with the furnishing of services under this Agreement by any of the parties hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of such party. 9. Liability. The parties hereto agree, that during the dme that the Town's personnel and equipment are assigned under this Agreement to temporary duty within the Response Area, any liability attributable to a negligent or otherwise tortuous act of the Town's firefighting or other personnel while performing such duties shall be imposed upon the Town. The parties expressly agree that if the Town or its personnel is responsible for such liability, the Town,.to the extent permitted by law, agrees to indemnify, defend, and hold harmless the requesting party against any and all judgments, costs, expenses; liabilities, and attorneys' fees incurred by the requesting party resulting from such liability. In addition, the requesting party, to the extent permitted by law, agrees to indemnify, defend and hold harmless the Town against any and all judgments, costs, expenses, liabilities, and attorneys' fees incurred by the Town, in connection . with the requesting party's performance under this Agreement resulting from a negligent or otherwise tortuous act of the requesting party. 10. CGIA. Nothing in this Agreement shall be deemed a wiver of the defenses and limitations of the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S., ¢ seq.. nor deemed to confer any benefits to any person not a party to this Agreement. 11. Term. This Agreement shall be effective as of the effective date and shall continue in effect indefinitely. Any party to this Agreement may terminate its interest in this Agreement at any time by serving thirty (30) days prior written notice to all other parties of such termination. 12. Governing Law. It is expressly understood and agreed by and between the parties hereto that this Agreement is made in and shall be construed and interpreted in accordance with the laws of the State of Colorado. 13. Assignment. This Agreement shall not be assigned by any of the parties hereto without the prior written consent of the other party. 14. Relationship of Parties. The parties hereto enter into this Agreement as separate and independent entities and each shall maintain such status throughout the term of this Agreement. 15. Headings. Headings used in this Agreement are for convenience of reference and shall not control or affect the meaning or interpretation of any provision of this Agreement. 16. Construction. This Agreement shall be construed according to its fair meaning and as if prepared by all of the parties hereto, and shall be deemed to be and contain the entire understanding and agreement among the parties hereto. There shall be deemed to be no other terms, conditions, promises, understandings, statements or representations, expressed or implied, concerning this Agreement unless set forth in writing and signed by the parties hereto. 17. Default Provision. In the event of default on any terms and conditions of this Agreement, the non-defuulting party shall give the defaulting party written notice of said defuult. If said default is not cured within thirty (30) days of the date of the notice of default, the non- defaulting party shall be entitled to pursue any remedy available in any court of competent jurisdiction. Said remedies include damages and/or specific performance. Also, the non- defaulting party shall be entitled to all reasonable attorneys' fees, expert fees and court costs incurred by the non-defaulting party due- to said default. 18. Severability. If any provision of this Agreement, or the application of such provision to any person, entity or circumstance, shall be held invalid, the remainder of this Agreement, or the application of such provision to persons, entities or circumstances other than those in which it is held invalid, shall not be affected thereby. 19. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. I. . 20. Notice. Notices may be effected to either party by written notice by first class mail, to each party at the addresses provided below: LARIMER COUNTY LARIMER COUNTY SHERIFF OFFICE ATIN: PLANNING DEPARTMENT ATIN: WILLIAM D. NELSON P O BOX 1190 2501 MIDPOINT DRIVE FORT COLLINS, CO 80522 FORT COLLINS, CO 80525 TOWN OF ESTES PARK ATTN: TOWN ADMINISTRATOR PO BOX 1200 ESTES PARK, CO 80517 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. LARIMER COUNTY By: ATTEST: Secretary LARIMER COUNTY SHERIFF By: ATTEST: Secretary TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk ESTES VALLEY VICTIM ADVOCATES July 2007 Report Agency Name Date Estes Valley Victim Advocates, Inc. July, 2006 Address P.O. Box 1287 City State Zip Phone Estes Park CO 80517 577-9781 Executive Director Mary Mesropian Brief Program Description: Estes Valley Victim Advocates, Inc. provides advocacy to victims of domestic violence, sexual assault, staking, other crimes and trauma. Victim Advocates are available 24 hours a day, 7 days a week. An advocate can support victims through the immediate crisis, medical exams, law enforcement interviews and the court process. Advocates provide information on victim's rights, the cycle of violence, victim's compensation, protection orders and the legal process as well as make referrals to safehousing. The director coordinates the advocate program by recruiting, training, supervising, scheduling and evaluating victim advocates. A counselor is available to provide short-term (3-6 months) individual counseling and support groups to assist victims in recovering from the trauma of the incident. Safehousing to victims of domestic violence and their children is available. This is a 6-week program that includes counseling, safety planning, case management and advocacy with the goal of victims leading violence free lives. Objectives: Law enforcement, Estes Park Medical Center or other referral sources page victim advocates and advocates then provide services at the most appropriate safe location. After the services are provided to the victim, the victim advocate submits a written report. Ifan arrest has been made, a report is sent to the District Attorney's Office to use in considering bail conditions. A Court Advocate will attend court with the victim if requested. There are three areas of advocate assessment: Safetv ODtions and Stabilitv. These questions are on every advocate case sheet and advocates must answer 11]ese questions on every call: Is victim(s) physically safe? (Not in immediate danger.) Victim knows options and rights and knows what to do next? Is the situation stabilized? This includes emotional stability as well as their ability to take care oftheir own and their children's immediate needs. All victims are offered individual counseling and support groups. Assessments are completed by program participants in the form of victim assessment needs questionnaires. The results of the survey are very positive and support the course that our program is following. We collaborate with 1 ... IN .' Crossroads Safehouse, Alternatives to Violence and Larimer Center for Mental Health Sexual Assault Victim Advocates to keep our measurement tools appropriate and current. Safbhouse residents are also asked to complete an assessment needs questionnaire and an exit form bef6re they leave. Future Objectives: We will continue our 24 hour/7 days per week victim advocacy services with the objective of continuing to have highly trained volunteer advocates delivering quality care, information and referrals to victims as well as supportive services, i.e., individual counseling and support groups. Education to the community and in our schools on the issues of domestic violence, dating violence, sexual assault and date rape are a top priority. We are collaborating with Park R-3 Schools and other local agencies on a "Readmess and Emergency Management" grant. We have achieved our goal of adding a safehouse to our program. Since that time we have housed 5 women and 6 children for a total of 94 nights stay. This has been a time of learning and fine- tuning and we have adjusted our program as needed. We are in the middle of a capitol campaign to purchase the building. We have made ADA compliance upgrades and security devises are in place. We have received funding for landscapmg a children's play area which will be our next large project. 2 - ESTES VALLEY VICTIM ADVOCATES, INC. INCIDENT REPORT OVERVIEW January - JUNE 2007 INCIDENT FIRST CONT. PHONE TOTAL CONTACT CONTACT CONTACT CONTACTS Domestic Abuse 62 12 60 134 Sexual Assault 7 2 2 11 Death/suicide 23 2 3 10 survivors Assault 1 0 0 1 Stalking 4 0 0 4 Counseling 40 89 28 157 Group Counseling 27 55 82 Other - Crime 2 0 0 2 (auto accident) Other Non-Crime 0 0 0 0 Safehouse 4 women 33 64 103 nights counseling 22 5 children advocacy TOTAL ADVOCATE HOURS 375 TOTAL ON CALL HOURS 2754 1 SAFEHOUSE DONATIONS 2005 In-kind safehouse donations $1,500 Furniture, linens, kitchen & bath items, etc. Total $1,500 2006 In-kind safehouse donations $1,255 Highchairs, children's toys, games & videos, furniture, holiday items, 2 decorated & supplied bedrooms $1,050 Store donations $1,115 Personal care products, light bulbs, linens, clothing, infant supplies, paper products, detergent & soaps Board cash donations $300 Staff cash donations $80 Individual donations $4,650 Foundations & Clubs $4,033 Fundraisers $689 Total $13,172 2007 Pledges $7,000 In-kind renovations (labor hours: fence, ramp) 17,650 Board cash donations $1,100 Individual donations $500 Foundations $7,344 Fundraisers $6,276 Judy Lamy gift $10,000 Total ................................................................. $49,870 Coleman Foundation Challenge (matching 1-3) $25,000 (paperwork in process/talking with director) Verizon Wirless Hopeline Grant $8,500 Smiles For Life (Dr. Rauk) $4,000 Total 937,500 GRAND TOTAL $102,042 6, DAAP SITE VIsrr REPORT General Information Agency: Estes Valley Vklim Advocates Date of Visit: June 19, 2007 Location: Es~es Park, CO Advocates Against Mary Mesropian, Executive Director Battering and EWA Staff Abiase Persom Three ABAA board members Present DAAP Staff Brooke Ely, DAAP Specialist Present Contract Year: Fiscal Year 2007 Award Amount $25,000 Narrative General Comments: This site visit was conducted on an infonnal basis. Estes Valley Victim Advocates (EWA) is a small domestic violence program serving the Estes Park community. Estes Park is a rural oommunity, surrounded by mountaim and experiences an influx of tourists in the summer months. The program recently acquired a shelter and housed their first dient early this year. The new shelter is a tremendous asset to the community as dients previously had to travel to Fort Collins or further to obtain sheRer. The shelter has two bedroorm, with a third to be renovated as funding pennits. The shelber facility also accommodates the EWA staff offices and features a meeting room to be used for board and staff functions. EWA has made efforts to ensure the safety of dients residing at the shelter and is in the prooess of making upgrades to the system induding a security alarm. Commendable Aspects of Organization: The shelter and offioes are well maintained, organized anddean. The furnishings and ddcor are evident of the widespread level of community support garnered to open the shelter with a welcoming atmosphere for dients. Comments on Administ,ation of Oraanization: EWA has strong support from the Board of Directors, who are actively involved in oversight of the organization's financial position. The Board contributes many hours to the organization in organizing event, strategic planning and the current capital campaign. An¥ Droblems With Administration of E-1 Yes [E| No Contract? L_1 L_.1 Recommendations on Administration of Aaencv: none at this time. Comments on Proaram Services Provided: All EWA services model the community and provide a wide range of supports that meet the needs of victims. 1 DAAP SrrE VISIT REPORT Recommendations on Proaram Services: none at this time Comnliance Issues to be Addressed: None. DAAP Staff General Concerns and Recommendations: DMP recommends that EWA continue to develop its strong presence as a community leader within the Estes Park region. 2