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Home My WebLink AboutPACKET Public Safety 2006-04-27PUBLIC SAFETY COMMITTEE AGENDA April 27,2006 8:00 A.M. AMENDED PUBLIC COMMENT POLICE DEPARTMENT Action 1. Customer Service & Satisfaction 2. Policy Revisions - Commander Kufeld 3. Clancy Contract Reports 1. MOU Larimer County D.U.I. Task Force FIRE DEPARTMENT Action 1. None Reports 1. Pandemic Flu 2. First Quarter Reports NOTE: The Board of Trustees (or Public Safety Committee) reserves the right to consider other appropriate items not available at the time the agenda was prepared. .. hp LaserJet 3015 d.f HP LASERJET FAX invent Apr-26-2006 3:43PM Fax Call Report Job Date Time Type Identification Duration Pages Result 559 4/26/2006 3:39:19PM Send 5869561 0:36 1 OK 560 4/26/2006 3:40:00PM Send 5869532 0:48 1 OK 561 4/26/2006 3:40:54PM Send 5861691 0:51 1 OK 562 4/26/2006 3:41:51PM Send 6353677 0:47 1 OK 563 4/26/2006 3:42:44PM Send 5771590 0:56 1 OK I .F PUBLIC SAFETY COMMITTEE AGENDA April 27,2006 8:00 A.M. PUBLIC COMMENT POLICE DEPARTMENT Action 1. Policy Revisions - Commander Kufeld 2. Clancy Contract Reports 1. MOU Larimer County D.U.I. Task Force FIRE DEPARTMENT Action 1. None Reports 1. Pandemic Flu 2. First Quarter Reports NOTE: The Board of Trustees (or Public Safety Committee) reserves the right to consider other appropriate items not available at the time the agenda was prepared. 9 2 1 hp LaserJet 3015 , 4 HP LASERJET FAX invent Apr-25-2006 9:42AM Fax Call Report Job Date Time Type Identification Duration Pages Result 546 4/25/2006 9:38:17AM Send 5869561 0:36 1 OK 547 4/25/2006 9:38:58AM Send 5869532 0:47 1 OK 548 4/25/2006 9:39:51AM Send 5861691 0:51 1 OK 549 4/25/2006 9:40:47AM Send 6353677 0:49 1 OK 550 4/25/2006 9:41:41AM Send 5771590 0:56 1 OK PUBLIC SAFETY COMMITTEE AGENDA April 27,2006 8:00 A.M. PUBLIC COMMENT POLICE DEPARTMENT Action 1. a. Organizational Structure Policy Revision - Cmdr Kufeld b. Burglary Target Cards Revision - Cmdr Kufeld c. Promotional Process Policy (New) - Cmdr Kufeld d. Non-Lethal Force and Use of Non-Lethal Weapons Policy Revision - Sgt Schumaker e. Firearms Training Policy Revision - Sgt Schumaker f. Segway Patrol Policy (New) - Sgt Schumaker g. Bicycle Patrol Policy Revision - Sgt Schumaker 2. Clancy Contract Reports 1. MOU Larimer County D.U.I. Task Force FIRE DEPARTMENT Action 1. None Reports 1. Pandemic Flu 2. First Quarter Reports ~ NOTE: The Board of Trustees (or Public Safety Committee) reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 ~~W.2-3 HP LASERJET FAX invent Apr-24-2006 9:51AM Fax Call Report Job Date Time Type Identification Duration Pages Result 533 4/24/2006 9:45:21AM Send 5869561 0:36 1 OK 534 4/24/2006 9:46:02AM Send 5869532 0:00 0 Busy 535 4/24/2006 9:47:36AM Send 5869532 0:50 1 OK 536 4/24/2006 9:48:31AM Send 5861691 0:54 1 OK 537 4/24/2006 9:49:31AM Send 6353677 0:51 1 OK 538 4/24/2006 9:50:27AM Send 5771590 0:57 1 OK '11 Estes Park Police Department Memo To: Chairman Wayne Newsom and Public Safety Committee Board Members From: Lowell Richardson, Chief of Police CC: Randy Repola, Town Administrator Date: April 26,2006 Re: Customer Service Training Approval Background As part of our employee development goals the Police Department intended to provide "Customer Service" training for all employees in an effort to develop and refine our interpersonal communication skills. This training was scheduled for 2005, however we did not accomplish this task. In an effort to accomplish this training goal the department is requesting to sole source this training with Griggs Achievement Academy who the Town has used in the past. And is currently using for Police Department supervisory development training. The Police Department and Finance Department would like to collaborate and combine efforts for both departments to receive this training. This would include sharing costs which have been pre-arranged. The Police Department has adequate space savings within the 2006 budget to pay for this training program. Attached are the course outline, cost of services, and a customer service survey to be distributed to all employees within the two departments. Budget/Costs The training is for 40 students (Police and Finance combined) for a total cost of $9,600.00 (That is a Per Student Cost of $240.00) Recommendations Staff recommends approving and retaining the services of Griggs Achievement Academy to provide this training in May and June of this year. CUSTOMER SERVICE & SATISFACTION Positive Attitudes and Practices that Thrill Customers Part of the Griggs Mastery Academy Quick Picture: People know these skills. Or, at least they recognize good customer service when they see it. Whether it's a refresher or a skill builder, this course raises the level of service, respect, and satisfaction your customers will report. Quite often, the definition of "team" and the attitudes of the "team" determine how much the customer gets. A dysfunctional team cannot sustain good service. This program fixes broken teams, enhances great teams, and teaches the tools, practices, and attitudes that thrill customers. Learning Modules: Pit-falls of Bad Customer Service Add Respect and Satisfaction to Customer Service Personal Responsibility- Internal and External Customers Survey Techniques for Employee and Customer Feedback Distill and Comprehend Customer Surveys o Develop Effective Measurement Systems Team Exercises & Simulations: "Da Vinci's Brushes" watercolors - vision, leadership, communication, blind-spots Case Studies: AOL, Delta Airlines, Qwest, Sunnyvale Calif. "Three Drops of Coffee" - How different customers interpret the same service "The Good - The Bad - The Ugly" styles of customer service T eXXS: Road to Optimism, Bridges to Balance, Quality At Work, Triumph in Teams " "...The (course) is the best tool that has been made available to me in my job Participant, Stanford University ".... Thank youfor providing an excellent class on Customer Service to the City of Sunnyvale. It is obvious you have an excellent knowledge of the subject matter..." Purchasing Officer, City of Sunnyvale You're in Good Company with Griggs Achievement The Money Store - Mentor Graphics Quaker Oats/Golden Grain Stanford University Andersen Consulting European Union- France, Germany, Belgium, Luxemburg Colorado Office: 4529 Idledale Drive, Fort Collins, CO 80526 Ph. 970/267.0959 0000 00000 Estes Park Police Department Customer Satisfaction Series Griggs Achievement Training & Retreats Attn. Lowell Richardson, Steve MeFarland Date: April 24,2006 P.O.#: INVOICE & STATEMENT $9,600.00 (50% pre-pay - $4,800.00) The 'New' Customer Satisfaction Police Services & Finance Departments Town of Estes Park Rick Griggs Griggs Achievement Training & Retreats This semi-custom program is built upon the successful Griggs Achievement Customer Sativaction course. Specific customizing will be added from phone interviews and a customer service survey. The delivery will be divided into two (2) parts focusing on the entire Police and Finance departments followed by an intense practicum for team leaders to Practice advanced skills and discuss detailed issues. Customer Satisfaction Program > Survey & Interviews k Training Sessions A&B > Leader Practicum Session k Coaching Sessions (optional) MATERIALS: Survey & Master workbook designed and reproduced by Griggs Achievement 12-ELIMERY DATECS) May-June, 2006 (survey, course) LOCATION: Estes Park, Colorado IAX.......: 551-98-5952 Total fee: 39.600.00 (Pre-pay 4,800.00) Payable to: Rick Chiggs Griggs Achievement 4529 Idledale Drive Fort Collins, CO 80526 1-888-647.4447 Thank you! CUSTOMER SATISFACTION SURVEY Estes Park Police & Finance Please hand in to or return to Griggs Achievement, 4529 Idledale Dr. Fort Collins, CO 80526 Low/No Medium/Maybe High/Yes 1. I would rate our department's focus on C.S. 12345678910 2. I rate the support we get for delivering C.S. 12345678910 3. The C.S. we deliver to the (external) public is: 12345678910 4. Our dept. has the tools we need to deliver great C.S. 1 2 3 4 5 6 7 8 9 10 5. I rate the C.S. we deliver to each other (internal): 12345678910 6. We are aware of the little things that increase or decrease Customer Satisfaction. 12345678910 7. We are investing in the right things that increase Customer Satisfaction. 12345678910 8. Each team member is very aware ofhow their behavior impacts their specific department. 12345678910 9. I rate the Customer Satisfaction delivered by our entire town (government). 12345678910 10. -Any ideas ???????? (Rick will add) 1 2 3 4 5 6 7Â· 8 9 10 A. What makes CUSTOMER SATISFACTION increase (go up)? B. What makes CUSTOMER SATISFACTION decrease (go down)? D. How can you recognize a person that truly understands CUSTOMER SATISFACDTION? Department Years with Town ofEstes Park i, -1 Â· 1 511111,1 16,dL - - Vâ„¢talus Book 1. ii!1~.4.1 PUBLIC SAFETY COMMITTEE AGENDA April 27,2006 8:00 A.M. AMENDED PUBLIC COMMENT POLICE DEPARTMENT Action 1. Customer Service & Satisfaction 2. Policy Revisions - Commander Kufeld 3. Clancy Contract Reports 1. MOU Larimer County D.U.I. Task Force FIRE DEPARTMENT Action 1. None Reports 1. Pandemic Flu 2. First Quarter Reports NOTE: The Board of Trustees Col Public Safety Committee) reserves the right to consider other appropriate items not available at the time the agenda was prepared. Estes Park Police Department Memo To: Chairman Wayne Newsom and Public Safety Committee Board Members F,om: Lowell Richardson, Chief of Police CC: Randy Repola, Town Administrator Date: April 26,2006 Re: Customer Service Training Approval Background As part of our employee development goals the Police Department intended to provide 'Customer Service" training for all employees in an effort to develop and refine our interpersonal communication skills. This training was scheduled for 2005, however we did not accomplish this task. In an effort to accomplish this training goal the department is requesting to sole source this training with Griggs Achievement Academy who the Town has used in the past. And is currently using for Police Department supervisory development training. The Police Department and Finance Department would like to collaborate and combine efforts for both departments to receive this training. This would include sharing costs which have been pre-arranged. The Police Department has adequate space savings within the 2006 budget to pay for this training program. Attached are the course outline, cost of services, and a customer service survey to be distributed to all employees within the two departments. Budget/Costs The training is for 40 students (Police and Finance combined) for a total cost of $9,600.00 (That is a Per Student Cost of $240.00) Recommendations Staff recommends approving and retaining the services of Griggs Achievement Academy to provide this training in May and June of this year. CUSTOMER SERVICE & SATISFACTION Positive Attitudes and Practices that Thrill Customers Part ofthe Griggs Mastery Academy Quick Picture: people know these skills. Or, at least they recognize good customer service when they see it. Whether it's a refresher or a skill builder, this course raises the level of service, respect, and satisfaction your customers will report. Quite often, the definition of "team" and the attitudes of the "team" determine how much the customer gets. A dysfunctional team cannot sustain good service. This program fixes broken teams, enhances great teams, and teaches the tools, practices, and attitudes that thrill customers. Learning Modules: Pit-falls of Bad Customer Service Add Respect and Satisfaction to Customer Service Personal Responsibility- Internal and External Customers Survey Techniques for Employee and Customer Feedback Distill and Comprehend Customer Surveys o Develop Effective Measurement Systems Team Exercises & Simulations: "Da Vinci's Brushes" watercolors - vision, leadership, communication, blind-spots Case Studies: AOL, Delta Airlines, Qwest, Sunnyvale Calif. "Three Drops of Coffee" - How different customers interpret the same service "The Good - The Bad - The Ugly" styles ofcustomer service T EXXS: Road to Optimism, Bridges to Balance, Quality At Work, Triumph in Teams " "...The (course) is the best tool that has been made available to me in my job..... Participant, Stanford University " .... Thank you for providing an excellent class on Customer Service to the City of " Sunnyvale. It is obvious you have an excellent knowledge ofthe subject matter... Purchasing Officer, City of Sunnyvale You're in Good Company with Griggs Achievement The Money Store - Mentor Graphics Quaker Oats/Golden Grain Stanford University Andersen Consulting European Union- France, Germany, Belgium, Luxemburg Colorado Office: 4529 Idledale Drive, Fort Collins, CO 80526 Ph. 970/267.0959 0000 00000 Estes Park Police Department Cwtomer Satisfaction Series Griggs Achievement Trining & Retreats Attn, Lowell Richardson, Steve McFarland Date: April 24,2006 P.O.#: INVOICE & STATEMENT $9,600.00 (50% pre-pay - $4,800.00) The 'News Customer Satisfaction Police Services & Finance Departments Town of Estes Park Rick Griggs Griggs Achievement Training & Retreats This semi-custom program is built upon the successful Griggs Achievement Customer Satiâ‚¬Action course. Specific customizing will be added from phone interviews and a customer service survey. The delivery will be divided into two (2) parts focusing on the entire Police and Finance departments followed by an intense practicum for team leaders to Practice advanced skills and discuss detailed issues. Customer Satisfaction Program > Survey & Interviews > Training Sessions A&B > Leader Practicum Session > Coaching Sessions (optional) MAIERIALS: Survey & Master workbook designed and reproduced by Griggs Achievement UEAIYERY DATECS) May-June, 2006 (survey, course) LOCATION: Estes Park, Colorado IAX.......: 551-98-5952 Total fee: $9.600.00 (Pre-pay 4,800.00) Payable to: Rick Griggs Griggs Achievement 4529 Idledale Drive Fort Collins, CO 80526 1-888-647.4447 Thank you! CUSTOMER SATISFACTION SURVEY Estes Park Police & Finance Please hand in to or return to Griggs Achievement, 4529 Idledale Dr. Fort Collins, CO 80526 Low/No Medium/Maybe High/Yes 1. I would rate our department's focus on C.S. 12345678910 2. I rate the support we get for delivering C.S. 12345678910 3. The C.S. we deliver to the (external) public is: 12345678910 4. Our dept. has the tools we need to deliver great C.S. 1 2 3 4 5 6 7 8 9 10 5. I rate the C.S. we deliver to each other (internal): 12345678910 6. We are aware ofthe little things that increase or decrease Customer Satisfaction. 12345678910 7. We are investing in the right things that increase Customer Satisfaction. 12345678910 8. Each team member is very aware of how their behavior impacts their specific department. 12345678910 9. I rate the Customer Satisfaction delivered by our entire town (government). 12345678910 10. Any ideas 1 3 ???????? (Rick will add) 1 2"3 4 5"6 78 9 10 A. What makes CUSTOMER SATISFACTION increase (go up)? B. What makes CUSTOMER SATISFACTION decrease (go down)? D. How can you recognize a person that truly understands CUSTOMER SATISFACDTION? Department Years with Town of Estes Park El': %6~us Boolu ," A t*'I~irr 7 n-El il'gr-;,rl'!10- r.:= -1. 1 . 'Er . 4. 1 i lEi .1. I lili.lili 11. ali 1 .4 40. iI} ' *i//1.1*ima 'i'.111 11191 c lit| 11 tiril L, 1 .-8 Al" 00-1,84â€¢chl-n T.0 1,1,1 p?; + 11 1:miiIÂ· Estes Park Police Department Memo To: Chairman Wayne Newsom and Public Safety Committee Board Members From: Lowell Richardson, Chief of Police CC: Randy Repola, Town Administrator Date: April 24,2006 Re: Police Department Policy Revisions Background Each year the department reviews it's practices as outlined within the Police Department policy and procedure manual for the purpose of revision and development of new policies. This year the department has established new policies in the following areas: 1. Segway Patrol (attached) 2. Internal Promotional Processes (attached) The department is recommending revisions to the following approved policy and procedures: 1. Burglary Target Cards (section 3. (1) a., b., & c. and section 3 (2) a. (attached and highlited in blue pg. 2). 2. Organizational Structure (Section C. pages 2-4 highlited in blue). 3. Non-Lethal Force and Use of Non-Lethal Weapons ( section a. (7), section I., and section K., highlited in blue). 4. Firearms Training (section C-2. a. (7-12), section 2. b. (8-10), 2. c., and E-2 h-j), and G. 6.). 5. Bicyde Patrol (section D., section F. 1., 4., and 6., and section G. blue highlited). Budget/Costs Na Recommendations Staff recommends approving the new policies presented and the policies presented for revision. 1 ESTES PARK POLICE DEPARTMENT SEGWAY PATROL CACP Standard: NA Issued: 03-25-06 1 of 4 A. Purpose The purpose of this policy is to establish a uniform procedure for the Estes Park Police Department Segway Patrol Unit. B. Policy It is the policy of the Estes Park Police Department to maintain a Segway Patrol Unit which is not only effective, but is as safe as possible for the officers and the department. The program will provide optimum mobility and high visibility to aid in the reduction of crime in the Town of Estes Park and encourage contact with the public to increase Community Relations as well as Community involvement. C. Administration The Segway Coordinator will administer the program. The Commander shall designate the Segway Coordinator. The coordinator will be responsible for the unit's maintenance program, coordinating rider training with the training sergeant and the entire record keeping. D. Assignment The Segway Patrol Officer position is voluntary. The Police Commander will select qualified officers. E. Care of Equipment and Supplies The Police Department will furnish the basic equipment and maintain the Segway necessary to deliver quality service to the community. Damage and/or abuse or injury will be handled consistent with existing procedures. Basic maintenance and rider training will be provided to participants. Supplies include the Segway, the helmet, eye protection, the shirt and shorts, and rain gear. EPPD Policies and Procedures 04-01-2006 ESTES PARK POLICE DEPARTMENT SEGWAY PATROL CACP Standard: NA Issued: 11-01-04 2 of 4 F. Uniform and Accessories Segway officers shall, at all times, maintain a high standard of dress and general appearance. As a part of the Patrol Unit, members must wear the departmental approved bike uniform when patrolling on a Segway. Segway Officers may wear approved apparel accessories, at their discretion due to temperature changes and/or inclement weather. When not on Segway patrol, officers will wear their standard department uniform. Segway officers may wear departmental approved clothing as assigned. 1. Protective Head Gear A departmental approved helmet will be worn at all times the Segway is in motion. The helmet will be white or black in color and have a "POLICE" decal on each side. 2. Shons Shorts worn by Segway officers shall be department approved. They should be loose fitting with several pockets and belt loops. 3. Lonq Pants Long pants worn by Segway officers shall be department approved. They should be loose fitting with several pockets, belt loops and ankle tie downs. 4. Shirts Shirts worn by Segway officers shall be uniform style, navy blue in color. Each shirt will have the officer's name located on the right front chest. Each shirt will have a Estes Park Police Department cloth badge on the left front chest. Shirts should have a longer tail side to ensure a proper fit. 5. Foot Wear A good quality department approved athletic shoe must be worn. 6. Socks Socks will be of an athletic type, no stripes or logos. EPPD Policies and Procedures 04-01-2006 ESTES PARK POLICE DEPARTMENT SEGWAY PATROL CACP Standard: NA Issued: 11-01-04 3 of 4 7. Eve Protection Eye protection should be worn at all times the Segway is in motion. The eye protection should be either clear or tinted lenses made of a safety type material. 8. Jackets Jackets worn by the Segway officers shall be department approved. 9. Hand Protection Gloves worn by the Segway officers shall be black in color, full or half- fingered style. Riders are encouraged to wear gloves with padding to protect the palms of the hands when the Segway is in motion. Cycling gloves provide two forms of protection. The most obvious is the protection it offers when the rider lands during a fall. Greater significance is the fact that the padded palms helps prevent Carpal Tunnel Syndrome, an injury associated with the constant gripping a rider does while holding on to the handlebars. 10. Dutv Belt The duty belt and accessories will be of black nylon. G. Police Seaway The designated Segway is a modified XT model. The Segway will be equipped with front, side, and rear reflectors, a rack over the front handle bar to facilitate an equipment bag, a kickstand, and headlights. H. Seqwav Function The Segway Patrol Officers will perform duties such as routine patrol, directed patrol of problem crime areas, schools, business areas, crime prevention and community relation activities. The Segway Patrol Officers will be made available for special assignments as necessary. The Patrol Officers will be allowed to use the Segway as a method of patrol providing at least one other officer is on duty in a marked patrol car. Officers will respond to calls for service and take reports. Segway Patrol Officers will not be dispatched as primary officers in any calls for service when emergency lights or equipment are required. On duty riding habits must be a good example of safety and courtesy for others. EPPD Policies and Procedures 04-01-2006 ESTES PARK POLICE DEPARTMENT SEGWAY PATROL CACP Standard: NA Issued: 11-01-04 4 of 4 1. Community Relations All officers' participation in the Segway Patrol Unit is expected to interact with the community, making positive contacts during the course of duty. J. Training Police Segway Officers will successfully complete a law enforcement Segway patrol training course. The training will cover riding a Segway, policing on a Segway, officer safety, Segway laws and regulations, etc.. K. Professional Bearing Segway Patrol Officers shall at all times exhibit a high standard of professionalism, tactfulness, and courtesy to others. Segway Patrol Officers shall maintain an attitude of professionalism, which will reflect well upon the program as well as the Estes Park Police Department. EPPD Policies and Procedures 04-01-2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: N/A Issued: 04-21-2006 Page 1 of 7 A. Purpose To provide clarity, consistency, and standardize promotional processes within the Estes Park Police Department. B. Policv Selected promotional processes used within the Police Department intend to identify the most qualified candidate(s) for vacant positions. EPPD administration shall adopt the use of contemporary promotional practices to select candidates eligible for vacant non-supervisor, supervisor, or management positions. Police Administration shall attempt to fill vacancies with qualified internal candidates. However, if limited or no qualified candidates are available external applicants shall be recruited to fill the positions. Those supervisory positions include: â€¢ Police Sergeant â€¢ Police Commander â€¢ Support Services Supervisor â€¢ Support Services Manager Positions that involve non-supervisory promotions include: â€¢ Police Officer 11 â€¢ Police Officer 111 â€¢ Master Police Officer â€¢ Emergency Services Dispatcher 11 â€¢ Emergency Services Dispatcher 111 All candidates must complete the established processes below. C. Procedures Included within this policy are flowcharts outlining supervisor and non- supervisor positions, these flowcharts are located in sections (F) and (G) of this policy. 1. Vacant Supervisor positions process The Police Department Leadership Team (administration) shall determine if the need exists to seek candidates from outside the agency using the following criteria: EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: N/A Issued: 04-21-2006 Page 2 of 7 a. Evaluate current internal employee qualifications (do they meet the minimum requirements for the position). b. Determine employee interest. c. Identify number of eligible applicants from within the department promotional pool. 2. Once a determination is made Town of Estes Park policies shall be followed for Internal Job Announcements using the Town of Estes Park internal communication system (email and postings). Once an this time frame has expired: d. Internal applicants will submit an application packet. The packet shall include the following: 1. A letter of interest outlining the candidate's qualifications 2. A resume with references 3. A written report outlining a community or department issue identified by the candidate with recommendations for corrective action. 4. Copies of certifications 5. Copies of commendations 6. Copies of relevant training certificates. 7. Copies of college transcripts (if applicable). e. An assessment board will be convened to evaluate the applicants. The promotional processes shall include an assessment process intended to identify the following skills and capacities of the candidate: 1. Leadership skills. 2. Character. 3. Management skills. 4. Overall potential. 5. Relevant experience. 6. A review of the candidate's application packet. c. The assessment can be comprised of the following but is not limited to: 1. An oral resume. 2. Leadership panel question and answer. 3. A practical exercise. EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: N/A Issued: 04-21-2006 Page 3 of 7 4. Interview with the Chief of Police and a Command staff member. d. Candidates are rated by the assessors. e. All tabulated scores are submitted to the Chief of Police for review. f. Internal candidates final scores and past performance evaluations are considered before presenting a final decision. g. Executive discretion is allowed by the Chief of Police when making a selection however, in most instances the overall top candidate will be selected. F. Non-Supervisory Promotional Process 1. Supervisors must identify employees eligible for promotion in conjunction with the Town budget cycle. Names of employees must be submitted to the Commander or Support Services Manager no later then May 1 of the bi-annual budget year. 2. Employees must be current in their position for a minimum of 24 months and received two consecutive above standard performance appraisals. 3. Employees must submit a written request for consideration to be promoted to the next position level to their immediate supervisor. 4. Supervisor(s) shall review the written request ensuring the employee meets all minimum requirements for promotion. 5. The unit supervisor shall convene a Board of Evaluators (B.O.E.) to interview the candidate. 6. The B.O.E. is responsible for evaluating the candidate: a. Based on the merits of the job description. b. Based on the candidate's performance within the work environment (is the candidate a team player, do they strive to meet the agency mission, do they exemplify the capacity EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: NA Issued: 04-21-2006 Page 4 of 7 necessary for the position applied, do they support the appropriate Character to fulfill the position applied for...etc.). c. Does the candidate represent the department in a positive light. 7. Once the interview is completed, the B.O.E. shall submit a written recommendation to the employee's supervisor, either supporting or declining the candidate for promotion. 8. Supervisors shall submit a written recommendation to the Police Commander or Support Services Manager either supporting or declining the request. The Police Commander or Support Services Manager shall review the request and submit a written response to the Chief of Police with recommendations. 9. The Chief of Police shall meet with the employee's immediate supervisor and the Police Commander or Support Services Manager before rendering a decision for the promotional request. 10. Points of consideration beyond the position requirements may be, but not limited to: a. The employee's demonstrated effort to consistently perform their duties within the parameters of the agency's adopted character traits. b. Their effort to support the department in achieving an 85% customer satisfaction rating. c. The employee's abilities and efforts to apply problem-solving strategies when providing services to the community. d. The employee's ability to perform their duties within the defined parameters of department policy and Town policy. e. The employee's ability to perform their duties in a consistent manner towards achieving department and Town mission. E. Final Disposition 1. Notifications of final dispositions of all promotional processes shall be provided in writing. EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: NA Issued: 04-21-2006 Page 5 of 7 2. The written notification shall be submitted to the Town of Estes Park Human Resource Manager through the office of the Chief of Police. EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: N/A Issued: 04-21-2006 Page 6 of 7 F. Flow Chart / Vacant Supervisor Positions ~ Supervisor vacancy occurs ~ 9 3 Eligibility of current employees evaluated & Interest determined Official announcement of b opening 2+ weeks before 3/ Internal, Internal deadline Externak + roth/// External Assessment board is / Both convened to evaluate applicants Position is advertised for a + minimum oftwo 2 weeks Candidates' complete necessary paperwork, turn in by deadlines given Assessment board is convened * to evaluate applicants Candidates complete process: written process and assessment center Candidates' complete necessary + paperwork, turn in by deadlines Recommendation is compiled by given assessors and presented in written format to Chief of Police Candidates complete process: written process and + assessment center Chief and one command + staffmember interview final applicant (s) Recommendation is compiled by assessors and 1.- presented in written format Final Chief and one command Decision is staffmember interview final reached applicant (s) ~ Final ~ 1 Decision is 2 External: Conditional offer ~ reached is made pending physical, psychological exams EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT PROMOTIONAL PROCESS CACP Standards: N/A Issued: 04-21-2006 Page 7 of 7 G. Flow Chart / Internal Candidates Process Supervisor identifies employees 1 eligible for promotion ) Employee requests promotional consideration to supervisor Request follows Town budget cycle Supervisor reviews Request Supervisor convenes BOE BOE evaluates candidate's performance 1 BOE submits written recommendation Supervisor submits written recommendation to Commander/Manager Recommendation is reviewed by Commander or MGR & forwarded to Chief Chief interviews employee Final I recommendation 4033> EPPD Policies and Procedures 04/21/2006 ESTES PARK POLICE DEPARTMENT BURGLARY TARGET CARDS CACP Standards: NA Issued: 11-11-2005 Page 1 of 3 A. Policy In an effort to be pro-active in regards to the prevention of crime, the following procedure is established to assist the Police Department in identifying obvious security problems on any building and to properly record and follow-up on these problems. B. Procedure 1. Completion of Burglary Target Cards a. Address - self explanatory b. Business Name - self explanatory c. Alarm Section - self explanatory d. Premises Section - check the appropriate item e. Time of Check - self explanatory f. Signature and Number - officer's name and unit number g. Date - self explanatory h. Comments (on back) - sort comment to explain item checked in premises section. (1) Unsecured Premises - i.e. open or unlocked doors, windows, broken windows, and the location of each. (2) Poorly secured premises - i.e. weak door lock and hinges, weak window locks and the location of each. Also insufficient lighting inside and out. (3) Unsecured premises - i.e. Poor visibility of premises due to bushes, construction sites, or storage sheds. (4) Access to Roof - i.e. Roof is accessible from ground level, ladder lying near premises. (5) Other - i.e. any information the officer feels should be noted because it contributes to the premises being unsecured. EPPD Policies and Procedures 11-11-2005 Revisions of page 2 Section 3 subsection 1 03/20/06 ESTES PARK POLICE DEPARTMENT BURGLARY TARGET CARDS CACP Standards: N/A Issued: 11-11-2005 Page 2 of 3 (6) Indicate whether or not the owner responded so that it can be determined if a follow-up is required. 2. Officer's Responsibility a. Complete the burglary target card as described above. b. Turn cards in with all other reports. 3. Records Unit Responsibility a. Burglary Target Cards (1) Cards indicating building needs corrections. F\. Send out letter to owne( _ p. Copy of letter to Zone Office'l c. . File in alphabetic orded (2) Cards indicating building okay A. Route to Zone Officell B. File in alphabetical order (3) Cards returned after second contact A. File in Alphabetic order b. Original copy of Inspection Sheet (1) Check emergency call-out card file for comparison A. Make appropriate corrections (2) File inspection sheet alphabetically 4. Follow-up inspection by On-Duty Officer a. Contact owner or manager at Business and offer to conduct a security inspection EPPD Policies and Procedures 11-11-2005 Revisions of page 2 Section 3 subsection 1 03/20/06 ESTES PARK POLICE DEPARTMENT BURGLARY TARGET CARDS CACP Standards: NA Issued: 11-11-2005 Page 3 of 3 (1) Complete inspection sheet in duplicate (2) Indicate on burglary target card: A. Inspection completed B. Name of inspecting officer C. Date of inspection (3) Give duplicate copy of inspection sheet to owner. b. If owner or manager refuses inspection (1) Indicate on burglary target card A. Name of individual refusing inspection B. Name of contacting officer C. Date of refusal c. Give the Records Unit the burglary target card and the original copy of the inspection sheet. EPPD Policies and Procedures 11-11-2005 Revisions of page 2 Section 3 subsection 1 03/20/06 ESTES PARK POLICE DEPARTMENT ORGANIZATIONAL STRUCTURE CACP Standards: 40.1, 40.2, 40.3, 40.4 Issued: 11-01-2004 Page 1 of 5 A. Purpose To establish, by written directive, the organizational structure and lines of authority of the Estes Park Police Department. B. Policy The Chief of Police must necessarily limit the number of departmental members who report directly to his/her office, to the Support Services Manager, the Police Commander and all supervisors within the organizational structure. Therefore, to ensure unity of command, clearly defined lines of authority make up the structural relationship between each department members and all divisions within the department. Organization may be defined as the arrangement of personnel and other resources in such a manner as to facilitate the accomplishment of identified goals and objectives in providing basic public safety services. The organizational policy of the department shall be guided by the following principles of organization: 1. Tasks, that are similar or related in purpose, process or method, shall be grouped together in one or more units under the control of one person. 2. Specialized units shall be created only when overall departmental capability is increased by the presence of the unit. 3. Unit responsibility shall be clearly defined and the duties of the unit made known to all ensuring accurate understanding of expectations and to facilitate assignment of responsibility. 4. Channels of authority and communication shall be established to ensure horizontal and vertical flow of information and proper delegation of authority occurs in a consistent manner. 5. Structure and terminology must be present to facilitate the understanding of the purpose and responsibilities of the organization. EPPD Policies and Procedures 11-01-2004 Revised 2/20/2006 page 2 Section C ESTES PARK POLICE DEPARTMENT ORGANIZATIONAL STRUCTURE CACP Standards: 40.1,40.2,40.3,40.4 Issued: 11-01-2004 Page 2 of 5 b. - Each indiv-id-ual, unit and situation shall be under the immediate control bf one person, thus achieving the principle of unity of command and Loiding the_friction that results from duplication of direction_and superxision) 7. The span of control of a supervisor shall be large enough to provide economical supervision, but no more units shall be placed under the direct control of one person than he/she is able to manage. Except in emergency situations span of control shall be limited, not to exceed eight persons to one direct supervisor. Supervision shall be providedfor every_member ofthe organizationand for-every function or activityl b. Each assignment or duty shall carry the authority with- it .that_isf bep.essary_to_fulfill_the_responsibilities.1 10. Persons to whom authority is delegated_shall_be_held_accountable_foj )he use-or_lackof_useofthat authority.| C. Definitions "Functional units" within the Estes Park Police Department structure are defined as follows: "Police Operations Division" The unit within the police department that provides patrol and investigative services for the Town of Estes Park. This Division is under control of the Police Commander. "Patrol Team" A functional subunit within the Operations Division having department wide responsibility for providing specialized patrol services. A patrol team is directly supervised by a Patrol Sergeant. "Investigations Unit" ~A functional subunit within the department that provides specialized- investigative_serÂ®pesfor_aliseÂ®.us_crimes-that_occ_u[_within-the_Town-ol EPPD Policies and Procedures 11-01-2004 Revised 2/20/2006 page 2 Section C ESTES PARK POLICE DEPARTMENT ORGANIZATIONAL STRUCTURE CACP Standards: 40.1, 40.2, 40.3, 40.4 Issued: 11-01-2004 Page 3 of 5 Estes Park. The Investigator assigned to the unit will be of the rankol Master Polige-Officer.aod-will-serve-five_y.ears in-the_unit,b-egirloin~i Jalluary-31 A Sergeant willsupervise the Investigations Unit. The Detectivl Sergeant bosition will be a rotating position with Set"ggants:in_patrol_arlgl will:rotatezeveryithree-years-beginningIJanuary_,1 F I"Lateral Duty Assignmentsl "Downtown.Master-Ilolice_Officed IDowntown Master Police Officer Position is a seasonal positio ~ssignad to the dowhtown area from Memorial Day Weekend, ~ ~epterhber lst.4, This position :ls responsible :for supervising 4 pommunity Service offidbrs askigned to the doWntown larea ahd Fesporisible for all crimirial-and non- criminal activitiesin the downtowd korridot While actively on duty. The Detective_Sergeatit-sup-e-mishs-th< Downtown Mast@r_Eplicejjific#Â£114Â®191 "Larimergp_unty,Dr.04_Iask-Eprcel This position is a five-year rotatiorial assignmentat the Larimell CoÂ®ty Drug Task Force. Tfii Investigations Satgeant<WRo acts as th4 " 86#artmeiifsiliaison,:oversees-the asdighmentibf tfie offid@r. Ihe-tasl4 fcii:66 officer,will fall urider thet ditict subkivisiori@ffask.Fipd rt'r AdministratiO@ Staff asifar as dail9 operatio_os_andlbaselo&31 L .- ."School.Besoume Pfficed 1 This position is a functional position of patrol assigned to a police officer~ for thkcalendar school :year and assigned to th4 Park R3 School District., The SRO position is a three-year totationalibosition,beginninj- at the starting date of schooi during that year. The-Detective-Sergeaol supAMset.ihe_SRO_p.ositionl EPPD Policies and Procedures 11-01-2004 Revised 2/20/2006 page 2 Section C ESTES PARK POLICE DEPARTMENT ORGANIZATIONAL STRUCTURE CACP Standards: 40.1, 40.2, 40.3, 40.4 Issued: 11-01-2004 Page 4 of 5 Support-Services-Divisiool A division comprised of enTe-rge-ncy servicesdigpatching, animal control] ~nd records management for the department. This unit provides support jo patrol, Â·investigations, and administration of the police department] ~his divisioo_operates_undeub-e_direction_of_the_Supp.ort_Berviped MÂ®.agE "Communications" A subunit within support services that provides emergency and anon- emergency dispatch services for law, fire and emergency medical services for the Estes Valley. This unit is supervised by the Support Services Supervisor. "Records" A subunit of the Support Services Division the records unit is responsible for maintaining all department reports, summonses and other written media maintained by the police department. 1'8nimal Control [I-his unit enforces all mUnicipal brdiA-Andes rdlevaht to domestic ancf kotic animals within the_lown limits and_provides_suppoct_to_patrol *rs-0-orie.1-*le.o_re.quired! "Administration" This division is responsible for all planning, directing, budgeting and management of the police department. This unit is under the direction of the Chief of Police. ORGANIZATIONAL CHART - (see appendix) D. 1. The agency's structure is depicted on an organizational chart, which is updated and made available to all personnel annually. EPPD Policies and Procedures 11-01-2004 Revised 2/20/2006 page 2 Section C ESTES PARK POLICE DEPARTMENT ORGANIZATIONAL STRUCTURE CACP Standards: 40.1,40.2,40.3,40.4 Issued: 11-01-2004 Page 5 of 5 6. The Chief of Police or his designee_shall-be responsible_for_thd -,Lpdating-of.the-organizational-chartJ EPPD Policies and Procedures 11-01-2004 Revised 2/20/2006 page 2 Section C ESTES PARK POLICE DEPARTMENT NON-LETHAL FORCE AND USE OF NON-LETHAL WEAPONS CACP Standards: 20.1, 20.7 Issued: 03-25-06 Page 1 of 3 1. Purpose' ~To establish-proceduresgoverningthe_use_of-nondethal-force_and.non-letha! weapoos) B. Policy Non-lethal force and the use of non-lethal weapons refers to those applications of physical force that are of a non-deadly nature or that normally do not result in the death of a subject. Police officers are often confronted with situations where physical control of another is required to make an arrest or to protect the public safety.LWhere possible or practical, initial attempts at control shali be made through verbal means. However, in situations where physicai resistance or a threat of bodily injury is encountered, and reasonabld blternatives to physical force have failed, physical force may be usedJ Physical force shall be defined as any degree of force exceeding verbal persuasion. The application.and.degree_of_suchforce_shall.be_consistentwith Rolorado Revises_S.tatutes] 6._ Reporting th-6- 0Â§6- df"Forcd *ny time an officer applies physical-forE@ -in making an arrest, gaining control bver a resisting, threatening or violent subject, or in protection of them self W another from physical force of a subject, the officer shall note the fact in theR ~eport of the incident. The officer will complete a Estes Park Policd Department "Use of Forcelform _and_Submit_the_completed_form_to_theW imme-diate_supe-odsod D. Non-Lethal Weapons 1. Non-lethal weapons may be used in the application of physical force, consistent with an officer's training and assessment of the situation being dealt with; except that the use of blackjacks, saps, sap gloves, PR24 Batons, Stun Guns, and KOGA Batons is prohibited. 2. Authorized Non-Lethal Weapons EPPD Policies and Procedures 11-01-2004 Revised 03-25-2006, page 2 Section D subparagraph a 7, page 3 Section I and Section K. ESTES PARK POLICE DEPARTMENT NON-LETHAL FORCE AND USE OF NON-LETHAL WEAPONS CACP Standards: 20.1, 20.7 Issued: 03-25-06 Page 2 of 3 a. Consistent with his/her training, officers are authorized to apply physical force through the use of a: (1) ASP Collapsible Baton (2) Carotid Restraint (3) Chemical Agent (Pepper Spray) (4) Empty Hand Control Techniques (5) Orcutt Police Nunchaku (6) Taser [(7)11[festthanlethalprpiectild E. ASP Issued Baton The Department issued collapsible baton will be carried by uniformed patrol officer at all times while on duty. The department issued ASP may be carried by authorized sworn uniformed and non-sworn department members. F. Carotid Restraint The carotid restraint may be used as instructed by the adopted Estes Park Police Department arrest control practices when other alternatives short of deadly force have failed or are inappropriate for the situation. Use of a "Bar Arm Choke" is prohibited. When the carotid restraint is applied, an officer shall ensure that the subject is checked by emergency medical personnel and transported to a medical facility for treatment. G. Pepper Aerosol Restraint Spray Department approved Oleoresin Capsicum (OC) aerosol restraint spray shall be carried by all sworn police personnel whose normal duties/assignments may require them to make arrests or supervise arrestees. Police personnel shall adhere to the Pepper Aerosol Restraint Spray Training Standards when using this use-of-force option. H. Orcutt Police Nunchaku Authorized use of the Orcutt Police Nunchaku shall be allowed upon completion of the basic user training course (16 hours) and upon completion of the annual recertification. The Orcutt Nunchaku shall be a department issued less than lethal tool. Refer to policy "Orcutt Police Nunchaku". EPPD Policies and Procedures 11-01-2004 Revised 03-25-2006, page 2 Section D subparagraph a 7, page 3 Section I and Section K. ESTES PARK POLICE DEPARTMENT NON-LETHAL FORCE AND USE OF NON-LETHAL WEAPONS CACP Standards: 20.1,20.7 Issued: 03-25-06 Page 3 of 3 L Of>Ttised ~Fil$ department;issued Taser**equipmentishall be used by sworn members o~ â‚¬'977"I..., . .- *:...1&*3:6. , ... Ihode authorized by specia~rective from th& office of theâ‚¬hief of PolicÂ¢ as 15*259*7Â· 9Â· 3*~ %60,a' ~63rrest control>tool. All menibers authorized .ib carry tfie TAfr shall 6f61169 11Eiwndardit&1 t?Zining-rANF@61@nts_-as_1*scribed_by_faterjutemati6114[st courseiofinatRidtiohil J. Non-Weapon Control Technique Each officer shall receive training in basic arrest control and self-defense techniques. Such training shall include weapon and non-weapon applications. The Use of Force Training personnel shall maintain a record of each officer's training records. A copy of these records shall be forwarded to the Administrative Assistant to the Chief of Police where a file of each officer is maintained. The administrative assistant shall forward a copy of these training records to the Town of Estes Park Human Resource contact person where a copy of these records shall be maintained in the officer's personnel file. R := ftilreasithalillfettiER-F6i2tiliq ~nly*departmentliÂ§suedilesslthan, lethal equipment and R[ojecliles shall 49 4 #*W . psetl. ER-T~embers or those authorizedlt**Stial directivEfrom the officelot lar 13* *ti,UWEE@L IRZEhief of 'R61Â£@litiall car@tRel@ss thaNt!*fIGitpfojectileitse-Bon as ar~ Errest contro!2520embd-~s'*=-~.th~rizedto,~',~,,~.~phe less,thanii*thal weapod hall~!low thelstandardized[training.lpquirementsias_prescribed]byiNatiortdl 11-8-Cticall(Qitic-e~s,~~~*latiorREMEkof,instruotiofil EPPD Policies and Procedures 11-01-2004 Revised 03-25-2006, page 2 Section D subparagraph a 7, page 3 Section I and Section K. ESTES PARK POLICE DEPARTMENT FIREARMS TRAINING CACP Standards: 20.6, 20.8, 20.10,20.11,20.12 Issued: 03-25-06 Page 1 of 6 Purpos@ ~To establish written guidelines in the use of firearms_and_tile requiredtraining-fo4 demonstrating-proficiencies in the use of firearmsj B. Policq Police officers and members of the public may be subjected to or become victimd bf violent crime at any time. Police officers are charged with the responsibility td protect life and property, it is necessary for officers to be equipped with a firearm) ,both for use in self-protection and in the defense of others. Officers must regularly demonstrate their proficiency with their firearms_and_al,~ay.s_exhibit hxtremecareand-safety_during-the use_of_allweaponsk 4 Authorization to CarN 1. Carrying.afirearm_on_or_off_duty_shall hotbe-granted.unlesst ~. The firearm has been Tbbroved. by_the-Chief_of_Eolice or hid ,designee-for_use by.an_officerj b. The officer has successfully completed training in the proper_and -,safe usage of the firearm andthe.firearm.has-beeo-in-sp-95Jed.| p. The Officer has received a passing score with the - firearm irt hccordance with qualification procedures. The officer will alsd receive a passing score on a written test designed to gauge an' 6fficer's knowledge of law and policy pertaining to the appropriatd use of a firearm. The "passing scoreloo)!le written test is_achieved by_receiving _81-0-0_ percent scorel El. Th@ officer has received Department training in law, policy and procedure regarding use of deadly force and has been issued bopies of all Department policies, procedures, and rules regardind the use of deadly force. The concealment of a firearm on the pfficer's person, while on or_offiduty,js_subject to Colorado-Revised Atatute_18z12-101(2)F--~ 2. All weapons and ammuriltion used by officers, both on duty and off duty,1 'are_regulated_by_the_Department_and_sball be approved_by_the-Chief_of EPPD Policies and Procedures 11-01-04 Revised 10/10/2005 page 4 section 1.a Revised 03/25/06 page 2 Section C subparagraph a8-12, subparagraph b 8-10, subparagraph c, page 4 Section D subparagraph 2 hi, page 5 subparagraph G 6. ESTES PARK POLICE DEPARTMENT FIREARMS TRAINING CACP Standards: 20.6,20.8,20.10,20.11,20.12 Issued: 03-25-06 Page 2 of 6 Police, with the recommendation by his designee. The following ard ~uidelines-for_thespecifications of authorized handgunsand.ammunition f 6. Must be_maqufactuted_by_one_of_tlle_follbj@og? (1) Berrettd (2) Colt (3) GloER (4) Heckler~_8i_KocH (5) Ruge~ ~6) Sig Sauef (7) Smith &-W*Â§Â§911 18) Kimbel 19) Bus'Inmasg 1(10) RoERifive F ht') Ar~Utilfr 112))-endlll b. Must meet.the.following caliber specifications; Il) .380 (not authorized-as_primary_weapon-in_uniform' ~assignme.utf ~2) .38 (erf ~3) .3574 (4) 9mm ~5) .40 0) .45 T7) 1 orti-61 09 1:,41(speciall [(92 .i@ 11 GL_.12,gauqd E.ZIEarrellengthishall not exceedâ€¢six imchesin_lengthiunless-weaponlid 2 Uk ~1Â§_00_8[tme.rltÂ®.0'la[lze.dilfie-*Cs.|lotg lijjl B. Weapons shall not be modified or altered in @Â¥IRay wittlout prior 'approval.of the Chief of Police-or his_designeeJ EPPD Policies and Procedures 11-01-04 Revised 10/10/2005 page 4 section 1.a Revised 03/25/06 page 2 Section C subparagraph a8-12, subparagraph b 8-10, subparagraph c, page 4 Section D subparagraph 2 h-j, page 5 subparagraph G 6. ESTES PARK POLICE DEPARTMENT FIREARMS TRAINING CACP Standards: 20.6, 20.8, 20.10,20.11,20.12 Issued: 03-25-06 Page 3 of 6 6. Approved replacement grips may be installed,-exgepl-thatelaborate, -R!Â§12[ 9[iRs_a[A_SARffÂ®_Qlly. prohibited j f. The weapon must be capable of firing at least six rounds without -reloading, or five_rounds_if_it_is_being_ca[[ied in an off-duty plain' blothescapacityj Revolvers must be of a double action type, with_a_sMÂ®g_.Allt -cylinder capable of ejecting all rounds at one.timeJ h. Revolvers must be - equipped with_a_L'safety_Bari_to_prevent -accidentaldischargej i. Off-duty weapons will be sate to use and willfunclion properly! j. Semi-automaticweapons must have a safety deactivation first shot bapability_before_firingin-an_automatic mode~Suchw-eaRRILS musf lalso be equipped_with_factory_installed_fun-c#qo#GÂ®ondary safeâ‚¬ kguipment) D. Alternate Service Weapon Requests 1. Officers desiring to carry an alternate service weapon must apply for approval and authorization in writing. The written request shall be directed to the Chief of Police and will be routed to his designee for further inquiry and consideration. 2. Prior to receiving consideration, the officer shall be required to demonstrate proficiency with the weapon by achieving at least a minimum acceptable score on the department qualification shoot and attend a qualified training course specific for that weapon. 3. Any alternate service weapon must meet the requirements outlined in Section 2 (Authorization to Carry.) R~ Authorized Duty Ammunitiod EPPD Policies and Procedures 11-01-04 Revised 10/10/2005 page 4 section 1.a Revised 03/25/06 page 2 Section C subparagraph a8-12, subparagraph b 8-10, subparagraph c, page 4 Section D subparagraph 2 h-j, page 5 subparagraph G 6. ESTES PARK POLICE DEPARTMENT FIREARMS TRAINING CACP Standards: 20.6,20.8,20.10,20.11,20.12 Issued: 03-25-06 Page 4 of 6 1. All department authorized duty ammunition shall be of a hollow-point design in order to reduce the hazards of ricochet and excessive penetration. Unless authorized by the Chief of Police or his designee, no fully jacketed, armor-piercing or tracer type ammunition will be permitted. 2. Authorized ammunition and weapon_calibets_(sizes) for -all department huthorizedweapons are_as follows: 380 A.C.P. (not_authorized_as_primary_weapon in uniform' -As_sjgnmentf- b. .38-Special-+P b.-.357_calibet El,-9mm' 6.-Â·40_calibet f. .45_callbet 1Omrd h. .44 semciaj .223 hollow point or tap=round .12 gaugeslug or.buckshol E. Backup or Second Weapons 1. Officers wishing to carry a second or backup duty weapon may do so after receiving approval and authorization in writing from the Chief of Police. Previous requirements outlined in Section 2 (Authorization to Carry) must be met. EPPD Policies and Procedures 11-01-04 Revised 10/10/2005 page 4 section 1.a Revised 03/25/06 page 2 Section C subparagraph a8-12, subparagraph b 8-10, subparagraph c, page 4 Section D subparagraph 2 h-j, page 5 subparagraph G 6. ESTES PARK POLICE DEPARTMENT FIREARMS TRAINING CACP Standards: 20.6,20.8,20.10,20.11,20.12 Issued: 03-25-06 Page 5 of 6 2. Approval may only be considered for those weapons of .380 caliber or larger that can be concealed and properly secured upon the person of the omcer. 3. Officers will be required to demonstrate proficiency with a secondary or back-up weapon by qualifying with said weapon from the location on the officer's person where the weapon is carried. F. Officer Responsibility 1. Carrying a firearm off duty shall be discretionary. An officer is permitted to carry a firearm off duty only when mentally and physically fit to do so, and in compliance with all applicable state and local laws. a. Ufficers mu_st_qually__with weapplls birried off duty at least huarterlyJ 0. Firearms Qualification Required il. To remain authorized to carry a firearm, an officer must qualify quarterl~ by completing a departmentally approved course with-the_officer's_service ~e.ap_or,_aod_the_department_furnished_rifle| 2. Firearms qualification testing shall be required of each employee 6uthorized to carry a firearm. Such testing shall include an actual firearms hualification shooting course and a written test. Written testing will bd bonducted_at.least-annually_and_will-be_devised-by the_~Eirearms_Traininj htaffj 3.-Remedial firearms fraining sh-all-15@ made available through the Firearm; ~1-raining Staff. Remedial training may be required at any time for ad pfficerwhoseproficiency-does.not meetdepartment.standardsj k. An officer who fails to rnÂ¥@t departmeritquifification stahdards because of unexcused absences_form_scheduled_qualifications_may_be_subject34 :disciplinary actionj EPPD Policies and Procedures 11-01-04 Revised 10/10/2005 page 4 section 1.a Revised 03/25/06 page 2 Section C subparagraph a8-12, subparagraph b 8-10, subparagraph c, page 4 Section D subparagraph 2 h-j, page 5 subparagraph G 6. ESTES PARK POLICE DEPARTMENT FIREARMS TRAINING CACP Standards: 20.6,20.8,20.10,20.11,20.12 Issued: 03-25-06 Page 6 of 6 5. An officer wffo has taken extended leave or suffered an illness or injuryi -that could affect his ability to use a firearm shall be required to re-qualif5 before returning to authorized duty status. The Chief of Police may buspend or revoke the authorization to_carry_a_firearm_of_any_officer-f-on ~ailure_to-meetqualification.standards) Qualifying_score_to maintainauthorizationto carry.afirearm. is- highty-fiv-El iFEce?in H. Firearms Certification 1. All officers shall provide the make, model, and serial number of the weapons they use, both on duty and off duty, to the Firearms Training Staff. a. Maintenance of personally owned firearms is the responsibility of the officers. Repairs shall be completed by persons certified in firearms repair and a copy of the repair receipt shall be given to the Firearms Training Staff. b. No modifications shall be made to firearms without the permission of the Chief of Police or his designee in writing. c. Department firearms staff will schedule annual maintenance of duty weapons carried by all officers. Any repairs required will be at the expense of the employee. 1. Disciplinary Action For Carrying Weapon Not Qualified With 1. An officer carrying a weapon on duty that they have not qualified with, shall be subject to disciplinary action. An officer will be considered on duty any time the officer is officially requested by order or procedure to report for duty. EPPD Policies and Procedures 11-01-04 Revised 10/10/2005 page 4 section 1.a Revised 03/25/06 page 2 Section C subparagraph a8-12, subparagraph b 8-10, subparagraph c, page 4 Section D subparagraph 2 h-j, page 5 subparagraph G 6. ESTES PARK POLICE DEPARTMENT BICYCLE PATROL CACP Standard: NA Issued: 03-25-06 1 of 4 A. Purpose The purpose of this policy is to establish a uniform procedure for the Estes Park Police Department Bicycle Patrol Unit. B. Policy It is the policy of the Estes Park Police Department to maintain a Bicycle Patrol Unit which is not only effective, but is as safe as possible for the officers and the department. The program will provide optimum mobility and high visibility to aid in the reduction of crime in the Town of Estes Park and encourage contact with the public to increase Community Relations as well as Community involvement. C. Administration The Bicycle Coordinator will administer the program. The Commander shall designate the Bicycle Coordinator. The coordinator will be responsible for the unit's maintenance program, coordinating rider training with the training sergeant and the entire record keeping. D. Assignment The Bicycle Patrol Officer_position is voluotary. Ibe Police_Commander_will -select-qualifie-d-RfQQR[St E. Care of Equipment and Supplies The Police Department will furnish the basic equipment and maintain the bicycles necessary to deliver quality service to the community. Damage and/or abuse or injury will be handled consistent with existing procedures. Basic maintenance rider training will be provided to participants. Supplies include the mountain bike, the helmet, eye protection, the shirt and shorts, and rain gear. EPPD Policies and Procedures 11-01-2004 Revised 3/25/06 Page 1 Section D, Section F subparagraph 1, 4&6 and Section G. ESTES PARK POLICE DEPARTMENT BICYCLE PATROL CACP Standard: N/A Issued: 11-01-04 2 of 4 F. Uniform and Accessories Bicycle officers shall, at all times, maintain a high standard of dress and general appearance. As a part of the Patrol Unit, members must wear the departmental approved bike uniform when patrolling on a bike. Bicycle Officers may wear approved apparel accessories, at their discretion due to changes to temperature and/or inclement weather. When not on bike patrol, officers will wear their standard department uniform. Bicycle officers may wear departmental approved clothing as assigned. 1. Protective Head Gear "*CS#M9920- 720â€¢-4 K departmental approved helmet will be worn at all times the bicyclels'TR Motion. The helmet will biyybite_orbla_ckin_.Pplorand have a "POLICE~ becal_Â®_each-sidel 2. Shorts Shorts worn by bicycle officers shall be department approved. They should be loose fitting with several pockets and belt loops. 3. Lonq Pants Long pants worn by bicycle officers shall be department approved. They should be loose fitting with several pockets, belt loops and ankle tie downs. 4. Shirts &3hirts worn by bicycle officers shall be a uniform style,Â© navy blue in color [Shirts shall have a left front pocket with pen carrier.. Each shirt will hav [tie officer's name located on the right front chast. Each shirt will havet 13Â§tes Park Police Department cloth badge on the 1,0.front_chest.. Shirt4 khouldhave a,longeritail-side_kensure_a_pipper_fit~ 5. Foot Wear A good quality department approved athletic shoe must be worn. 6. Socks pocks will_be_Qi-ao_athletic_typ.e,_white_or_black_in-PAIRLWith_no_skines_04 Nogosf- EPPD Policies and Procedures 11-01-2004 Revised 3/25/06 Page 1 Section D, Section F subparagraph 1, 4&6 and Section G. ESTES PARK POLICE DEPARTMENT BICYCLE PATROL CACP Standard: NA Issued: 11-01-04 3 of 4 7. Eve Protection Eye protection should be worn at all times the bicycle is in motion. The eye protection should be either clear or tinted lenses made of a safety type material. 8. Jackets Jackets worn by the bicycle officers shall be department approved. 9. Hand Protection Gloves worn by the bicycle officers shall be black in color, full or half- fingered style. Riders are encouraged to wear bicycle gloves with padding to protect the palms of the hands when the bicycle is in motion. Cycling gloves provide tow forms of protection. The most obvious is the protection it offers when the rider lands during a fall. Greater significance is the fact that the padded palms helps prevent Carpal Tunnel Syndrome, an injury associated with the constant gripping a rider does while braking and holding on to the handlebars. 10. Dutv Belt The duty belt and accessories will be of black nylon. G. Police Bicycle irhe designated bicycle is one with a minimum of 21 speeds with flat or slightl~ Faised handlebars, commonly known as a mountain bike. The bicycle will be ~quippeel with front, side, and rear reflectors, a rack over the rear wheel-Lt~ facilitate an equipment bag, a kickstand, and headlights~- H. Bicycle Function The Bicycle Patrol Officers will perform duties such as routine patrol, directed patrol of problem crime areas, schools, business areas, crime prevention and community relation activities. The Bicycle Patrol Officers will be made available for special assignments as necessary. The Patrol Officers will be allowed to use the bicycles as a method of patrol providing at least one other officer is on duty in a marked patrol car. Officers will respond to calls for service and take reports. Bicycle Patrol Officers will not be dispatched as primary officers in any calls for service when emergency lights or equipment are required. On duty riding habits must be a good example of safety and courtesy for others. EPPD Policies and Procedures 11-01-2004 Revised 3/25/06 Page 1 Section D, Section F subparagraph 1, 4&6 and Section G. ESTES PARK POLICE DEPARTMENT BICYCLE PATROL CACP Standard: NA Issued: 11-01-04 4 of 4 1. Community Relations All officers' participation in the Bicycle Patrol Unit is expected to interact with the community, making positive contacts during the course of duty. J. Training Police Bicycle Officers will successfully complete a law enforcement bicycle patrol training course. The training will cover riding a mountain bike, policing on a bike, officer safety, bicycle laws and regulations, etc.. K. Professional Bearing Bicycle Patrol Officers shall at all times exhibit a high standard of professionalism, tactfulness, and courtesy to others. Bicycle Patrol Officers shall maintain an aftitude of professionalism, which will reflect well upon the program as well as the Estes Park Police Department. EPPD Policies and Procedures 11-01-2004 Revised 3/25/06 Page 1 Section D, Section F subparagraph 1, 4&6 and Section G. Estes Park Police Department Memo lb: Chairman Wayne Newsom and Public Safety Committee Board Members Fmn= Lowell Richardson, Chief of Police CC: Randy Repola, Town Administrator Date: April 24,2006 Re: Clancy Parking Systems Contract Backaround As part of the downtown parking management plan (as proposed by the 2006 Republic Parking Study) the police department is requesting to retain the services of Clancy Parking Systems Inc., parking managemenVenforcement system. This is a computerized system that allows the user to enter license plate information into a handheld device and downloaded onto a stand alone computer. The Town of Estes Park has used this system in the past for parking enforcement and parking data gathering purposes. For 2006 the police department will continue to enforce parking violations when necessary, however the need to gather accurate data of parking demographic information is critical to future parking management by the Town of Estes Park. Wth that said the department contacted Clancy Parking Systems Inc. to retain their services for the upcoming summer season. Parking responsibilities shall be that of the assigned downtown Master Police Officer and Community Service Officer Staff. The contract has been reviewed by Town Attorney White. He provided minor revisions and is satisfied with the content of the contract Budget/Costs Equipment Use (4) months X $150.00 per month = $600.00 Additional expenses are anticipated for ticket and written warnings printing costs (amount is unknown since baseline information is unavailable). Recommendations Staff recommends approving the contract with Clancy Systems Inc., for the 2006 year. 1 AGREEMENT BETWEEN Clancy Systems International, Inc. 2250 S. Oneida #308 Denver, Colorado 80224 and Town of Estes Park PO Box 1287 Estes Park, CO 80517 This Agreement made and entered into this 1 st day of May, 2006, by and between the Town of Estes Park, CO, hereinafter referred to as the "Town" and Clancy Systems International, Inc., hereinafter referred to as the "Company". WITNESSETH WHEREAS, the volume of parking violations now being issued and handled by the Town has reached a level that an automated system for the issuance and processing of parking citations may be cost effective; and ~ WHEREAS, the Company is in the business of providing a computerized parking control and enforcement systems that may prove to be effective and compliment the Town's parking operations; and WHEREAS, the Town desires to implement an automated parking citation writing and enforcement system; and WHEREAS, the Company has evidenced a willingness to install and implement its system at the Town on a service contract basis. NOW, THEREFORE, in consideration of mutual covenants, promises and agreements herein set forth, it is agreed as follows: 1. PORTABLE DATA ENTRY EQUIPMENT The Company will provide all portable data entry terminals and accompanying printers for use by the Parking Enforcement Officers in the field. There shall be one unit for each officer plus an on site spare. 2. OFFICE COMPUTERS AND OTHER EQUIPMENT The Company will provide a computer and printer, storage and charging racks, and all equipment needed to support the office data acquisition and data processing tasks. 3. SUPPLIES The Company will provide all preprinted citation forms, payment envelopes, and batteries. 4. EQUIPMENT WARRANTY The Company unconditionally warrants all equipment. At any time during the contract, or any renewal thereof, Company will provide for repair or replacement of equipment regardless of the reason for malfunction, even if from misuse, without cost. On site spares will be provided in addition to the required number of portable data entry units with printers during the term of the contract and any renewal thereof. The Town recognizes that the field units are computers and printers, and, although ruggedized for portable use, do require care to ensure the integrity of same. The user shall take required measures to protect from frequent drops, exposure to extreme weather conditions and at all times treat the equipment with respect. The Company will provide special mounts, mounting materials and plastic covers upon the request of the Town. 5. INSTALLATION The Company will install the System (System is defined herein as all hardware described above or listed on any exhibit and all custom software for ticket issuance, processing and management). The initial installation and training period shall include a Company representative on site at the Town for 3 business days. 6. SOFTWARE The Company will produce all custom programming and procedures for both the office computers and data entry terminals to reflect the Town's requirements. Company personnel will devote such time as is necessary to familiarize themselves with the Town's protocol for citation generation and the general geography and logistics of the Town. The Company will provide ticket management software including ticket management reports, complaint generation, notices, permit information management, as well as other reports as required. The Company shall put forth best efforts to deliver the initial system software and any additional software provided to, or developed for the Town in error free form. Company shall promptly debug and correct any deficiencies upon notice of defect from the Town. 7. SITE LICENSE By execution of this contract and any extensions thereof, the Town is granted a site license to use the system software and any modifications or customization thereof to operate its computerized parking citation issuance and management operations. This software is protected by both United States copyright law and international treaty provisions. Clancy grants the Town the right to make archival copies of the software for sole purpose of backing up and protecting your data from hazard or loss. You may not give copies to another person, Town, organization Lor duplicate the software by any other means including electronic transmission. The statements in this section of the contract shall be construed, interpreted and governed by the laws of the state of Colorado. 8. CONSULTING SERVICES The Company agrees to be immediately available for consultation by telephone when required at no additional cost. With 5 business days notice, a representative can be available at the Town for consultation if/when required. Cost will be based on actual travel costs. Uii~~3~~~Ei~~ 9. UPDATES The Company will provide updating and improvements to the system as needs arise and as new technology becomes available. Such updates shall include hardware upgrades, software updates and software enhancements and will be provided at no additional cost to the Town. Software updates and enhancements shall be delivered by diskette or be loaded directly on-line by modem transfer and/or internet FTP connection. 10. TRAINING The Company will provide training for officers who will be using the ticket issuance devices in the field and for all personnel who will work on system management on the PC computer(s). 11. SUPPORT The Company shall provide ongoing system support for the term of the contract and any renewal period thereof. Support shall include telephone support, on-line modem support, overnight delivery of critical materials, and on-site visits as required. 12. ACCESS The Town will provide the Company with reasonable and appropriate access to both the officers writing parking tickets and to data processing personnel who will be using the computer systems. 13. INTERNET PAYMENT PROCESSING The Company shall, at the election of the Town, create and host a web site for payment by credit card (Visa and Mastercard) and checks for citations, permits and other services as desired by the Town. There will be no charge to the Town for this service. A $2.50 handling fee is added to the remitter's costs. The funds shall be transferred to the Town either once each week or once each month (agency shall elect payment schedule). Payment shall be made by check to the agency or direct ACH transfer into the agency's bank. A spread sheet of detail (transaction number, ticket number and payment amount) shall be provided with each settlement for verification. 14. DMV lookup The company shall obtain registered owner information for the Town for Colorado License plates and provide the Town with a full notice issuance program. 15. Notice Letter Processing Should the Town decide to outsource the notice letter generation, the Company can provide the service at a fee of $.68 per license plate submitted (the Town acknowledges that all plates may not result in obtaining correct owner information for letter generation). 15. PAYMENT The Town agrees to pay $.38 for each ticket form purchased and $150 per month for system computer and support fee for primary system computer (additional nodes are charged at $100 per month per PC/support). The Town may have need to contract the system on a seasonal basis. This shall be defined in Exhibit B attached hereto. 16. NON-DISCRIMINATION CLAUSE The Company agrees not to discriminate against any employee or applicant for employment because of age, race, creed, color, sex, national origin or ancestry. The Company shall take affirmative action to insure that employees are treated without regard to their age, race, creed, color, national origin, sex or ancestry. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, of pay or other forms of compensation and selection for training, including apprenticeship. In the event of the Company's non-compliance with this non-discrimination clause, the contract may be canceled or terminated by the Town. The Company may be declared by the Town ineligible for further contracts with the Town until satisfactory proof of intent to comply shall be made by the Company. The Company agrees to include this non-discrimination clause in any subcontracts connected with the performance of this agreement. 17. NOTICE Any written notice provided for hereto shall be deemed properly mailed and delivered when the same is deposited in the United States mail, postage prepaid and properly addressed to the party to whom such notice is directed. Proper address of the two parties shall be as follows: The Town: Town of Estes Park Police Department PO Box 1287 Estes Park, CO 80517 Company: Clancy Systems International, Inc. 2250 S. Oneida #308 Denver, CO 80224 18. PROPERTY TAX, SALES TAX, USE TAX, EXCISE TAX, OTHER SPECIAL LICENSES Any property tax due on the hardware placed on Town premises for use by the Town shall be the responsibility of the Town in such event that the Town does not have tax exempt status. Should the Town fall under tax exempt status provisions, such hardware shall fall under such provisions. Any applicable sales tax, use tax, excise tax or other special taxes or licensing requirements shall be paid directly by the Town to the proper taxing agency. The Company shall not be required to collect, file and transmit such taxes on behalf of the Town. 19. OWNERSHIP On lease and transactional contracts all hardware, software and source code shall at all times remain the exclusive property of Clancy Systems International, Inc. At the expiration of the contract term, all equipment shall be returned to the Company. Any missing equipment shall be billed to the Town at depreciated value. On purchase contract, software and source code shall only be used while under contract and periods where license/support fees are paid. 20. RETURN OF SYSTEM For lease and transactional contracts, subsequent to non-renewal or cancellation of contract, all system hardware and peripherals placed on Town premises for use during contract term shall be properly packaged and returned to the Company in good working order. All software provided for system use during the term of the contract shall no longer be used nor shall any copies of the software be made and transferred to other equipment. 21. TOWN PROVIDED RESPONSIBILITIES The Town shall be responsible for providing the following items: 1. Desk or table top space to accommodate field units, chargers, and system computer and printer. 2. A dedicated modem telephone line 3. A staff person assigned as the system administrator. This person shall be given in depth training, shall be the liaison between the Company and the Town, and shall have the responsibility of operating the system and providing training to new personnel. 4. Have an Internet service provider 22. TERM OF AGREEMENT Â¤3~1Â®00'~6Ummlimm[REEfoilimS,6fApri]112-0-073 Thereafter, until a cancellation notice issued in writing, this contract shall automatically renew from year to year. Any exceptions to be made shall be duly acknowledged in writing by the parties and incorporated as an exhibit to the original contract. The parties understand that the Town of Estes Park is only charged during the season of use each year. Il:]MISMZESâ„¢Istfallitz,Id*gln-ated[EE!Miial 5~120(arbco.watil;ientam}ferri'52 It is hereby agreed, that this Contract shall take effect, and remain in force and effect, from the date of the execution hereof. Notice and cancellation provisions are as follows: A thirty day notice, in writing, by either party, shall be given to notify the other party of a major defect. If a cure is not completed by the 30 day deadline, then a cancellation notice may be delivered, in writing, by US Mail (or overnight carrier) giving 30 days notice for cancellation. For non-renewal, a thirty day notice of non- Clancy Systems 808 759 4681 04/27/06 07:52pm P. 008 renewal, in writing, must be delivered thirty days prior to the next succeeding automatic annual renewal date. Charges will be prorated for any portion of a month that equipment is in place should such cancellation occur. 23. ENTIRE AGREEMENT It is expressly understood and agreed by the parties hereto that the provisions embodied in this Agreement contain all covenants, agreements, obligations and stipulations agreed upon by the parties and upon execution thereof. This Agreement may be modified or amended at any time by mutual agreement in writing of the parties. This Agreement shall be executed in multiple counterparts each of which shall be deemed an original. This Agreement shall inure to the benefit of and shall be binding upon the Town, the Company and their respective successors and assigns, if such assignment has been approved by both parties. This agreement shall be governed by and construed in accordance with the laws of the State of Colorado, including its conflict of laws provisions. In Witness Whereof, the parties have hereunto set their hands and seals. CLANCY SY~EMS INT~NATIONAL, INC. ey ,dfaA.4.4 F kÂ¢-49Â« Pfesident ~ TOWN OF ESTES PARK By Mayor fmlmim Hardware and Software Schedule Hardware 2 Field units for ticket issuance 1 On-site spare units 1 Charger/communication cradles (each holds 4 field units) 1 PC Computers -0- Computer Printers Software Ticket Issuance software for field units Communications software Ticket processing and management software Report generation software Supplies Citation Forms Envelopes Batteries Cables/connectors Pre-addressed airbills for shipment of field units for repair t)5151BJUIRISEBBENA.YESm}NEIDJUI,m The Town of Estes Park Police Department season extends from May 150, 2006 through September 15th, 2006, at which time the Town of Estes Park Police Department shall arrange with Clancy System, Inc. the return of items described in Exhibit A (Hardware Software Schedule). renewal, in writing, must be delivered thirty days prior to the next succeeding automatic annual renewal date. Charges will be prorated for any portion of a month that equipment is in place should such cancellation occur. 23. ENTIRE AGREEMENT It is expressly understood and agreed by the parties hereto that the provisions embodied in this Agreement contain all covenants, agreements, obligations and stipulations agreed upon by the parties and upon execution thereof. This Agreement may be modified or amended at any time by mutual agreement in writing of the parties. This Agreement shall be executed in multiple counterparts each of which shall be deemed an original. This Agreement shall inure to the benefit of and shall be binding upon the Town, the Company and their respective successors and assigns, if such assignment has been approved by both parties. This agreement shall be governed by and construed in accordance with the laws of the State of Colorado, including its conflict of laws provisions. In Witness Whereof, the parties have hereunto set their hands and seals. CLANCY SYSTEMS INTERNATIONAL, INC. By President TOWN OF ESTES PARK By Mayor . Report to the Public Safety ~ Committee on the Pandemic Intluenza Planning Partnership of Larimer County (PIPP) +++ ~* 4*Collin*OllkkeÂ¢Emer*m,Mane 410*1111 DiskicÂ¢ 004. 1,gim#Cour* ... â€¢Put,dm Solivol Dist* IF â€¢TmmofEstes hÂ¢k~EPVFD â‚¬SU â€¢United Way / First Call â€¢City of laehAnd City of ron Collins *Mckee Medical CentÂ¢r â€¢Poftc-6 Utai,ims Â· * 44=*9"Uy . .... .1. Background: The need for a pandemic liu plan in Larimer County I . I + i - I .. 66.... - -.....- ./ - ....~1//1/1/1./. 1 Cinv) .... (WHO)Ometal anddirector of th, DC,Dr. Julie Gerberding ... Â«nis is mos, important threat thatwe are Deing righ Â·w. We're overdue for. ~Idemic + Nervices riri- Director, Michael Leavitt ... 7 + : *I "It will be absolutely essential that local communities gre well prepared, have a Aplan, and ihal we have sorted out who will Ih re.onsm&,for what" . - ..1-V @Absenteeism could be very highdueto ~ : employees being ill, caring for sick family Ii>> members, or fearing contagion. â€¢Educate the public on pandemic preparedness ~crease surge capaltâ‚¬~r hospitals, 4~~ 2 â€¢r. .N - .+.. â€¢Maintaining essential services â€¢Utilities â€¢Food supplies â€¢Law Enforcement â€¢Fird Ambulance services -m; + I %1. + â€¢Prepare businesses for potential impact â€¢Help the community undez~tand how decisions will be made . .Recruit and deploy voluoteen 6.1.. A bit ..' I- lillimiptil'JEE,i~illimillilillillibilimillilillillilill Uad agency= Larimer County Health Reduce illness and death from influenza Plan needs to be flexible and fluid 3 ~r Fie,r.0/ of leall/~I~~ .. ~det consistent communication and inibrmation out to the public. â€¢Disseminate information to the public, so they ~ know the difknence between tlie bird flu and *A flu. I + .+ ,+ /1 I 1 1 1 ~ â€¢ Set up a retreat *4 tate June , - 14presentatives from m,jor communities â€¢ Utilitiell â€¢ 1,8 entoreemenl â€¢ â€¢ Ful: â€¢ An,bulance â€¢ Hospitals â€¢ School Distiow .1,4 1 4 Report to the Public Safety"9. Committee on the Pandemic 14 Intluenza Planning Partnership of Larimer County Â¢PIPP) .: I ./p ' h 1 4*Coll#Oftheoffmer,neyMaa#~on: *Heal#, District of N. Larimer Com* â€¢Pot,dre School Dimlid i â€¢ToÂ¥,nofEste, Pa~kÂ·EPVPD ;7-â€¢ + + 2 â€¢CSU â€¢United Way /First Call â€¢City of I ov.lind â€¢Cit, of Fon Comns â€¢Mckee Medical Center â€¢fort Conim Umilies â€¢LarimÂ¢r C-y :...944:~. *.drt Vâ€¢114 Background: The need for a =T pandemic nu plan in Larimer County 1 r 4 (WHO) Offlcial, and director of the CDC Dr. Julie Gerberding ... I Â«lltis is most imponant threat thotweare ~~Ing right now; We're overdue for a , . Director, Michael Leavitt ... . . 1 :140. 4Â¢11 will be absolutely essential that local communkies are well prepared, have a 010& and thut we haw sorted out who will ~senteeism could be very high due to ~9!M' employees being ill, caring for sick family -22 members, or fearing contagion. - â€¢Educate the public on pandemic preparedness --j ~latease surge capacity for hospitals ~ 2 + â€¢Maintaining essential services t â€¢Utilities â€¢Food supplies L . â€¢Law Enforcement j .riret Ambulance services r .': 'Need W Ein.~..~<~ozit-'.~.~ F. t . .* I. .,&,E.~ â€¢P~pare businesses for potential impact . I â€¢HÂ©lp the community understand how decisions will be made Â£â€¢Recruit and deploy volunteeis I /1 .. f... r- ---<--- strategic plah - Lead agency- Larimer County Health - Reduce illness and death from influenza Plan needs to be nexible and nuid ~-1mitment- meet twice Pul 3 1(14# â€¢ â‚¬let consistent communication and information out to the public. â€¢bisseminate information to the public, so they know the diffenence between the bird Au and a 1 3 I -- . * Set up a retred~l~*Th~~s--i~ - Rq,resentatives Oem major communities â€¢ Utilities â€¢ tÂ» enforcement â€¢ Fi:* â€¢ Amb~.. .=2 â€¢ Hospaals 4 ESTES PARK VOLUNTEER FIRE DEPARTMENT 2006 - FIRST QUARTER INCIDENT RUN REPORTS Estes Park Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between {01/01/2006} And {03/31/2006} Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 1 Fire 111 Building fire 1 1.14% $30,000 14.24% 113 Cooking fire, confined to container 1 1.14% $0 0.00% 131 Passenger vehicle fire 1 1.14% $400 0.18% 142 Brush or brush-and-grass mixture fire 1 1.14% $0 0.00% 4 4.59% $30,400 14.43% 3 Rescue & Emergency Medical Service Incident 311 Medical assist, assist EMS crew 18 20.68% $0 0.00% 321 EMS call, excluding vehicle accident with 2 2.29% $0 0.00% 322 Motor vehicle accident with injuries 4 4.59% $40,300 19.13% 323 Motor vehicle/pedestrian accident (MV Ped) 1 1.14% $0 0.00% 324 Motor Vehicle Accident with no injuries 7 8.04% $49,000 23.26% 352 Extrication of victim(s) from vehicle 2 2.29% $76,000 36.08% 353 Removal of victim(s) from stalled elevator 1 1.14% $0 0.00% 35 40.22% $165,300 78.49% 4 Hazardous Condition (No Fire) 412 Gas leak (natural gas or LPG) 7 8.04% $0 0.00% 422 Chemical spill or leak 1 1.14% $0 0.00% 424 Carbon monoxide incident 2 2.29% $0 0.00% 440 Electrical wiring/equipment problem, Other 1 1.14% $0 0.00% 445 Arcing, shorted electrical equipment 2 2.29% $0 0.00% 463 Vehicle accident, general cleanup 6 6.89% $14,700 6.98% 19 21.83% $14,700 6.98% 5 Service Call 500 Service Call, other 1 1.14% $0 0.00% 542 Animal rescue 1 1.14% $0 0.00% 551 Assist police or other governmental agency 1 1.14% $0 0.00% 561 Unauthorized burning 1 1.14% $0 0.00% 571 Cover assignment, standby, moveup 1 1.14% $0 0.00% 5 5.74% $0 0.00% 6 Good Intent Call 11 Dispatched & cancelled en route 5 5.74% $0 0.00% .2 No Incident found on arrival at dispatch 2 2.29% $0 0.00% 651 Smoke scare, odor of smoke 2 2.29% $0 0.00% 653 Smoke from barbecue, tar kettle 1 1.14% $0 0.00% 04/18/2006 14:37 Page 1 Estes Park Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between {01/01/2006} And {03/31/2006} Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 6 Good Intent Call 671 HazMat release investigation w/no HazMat 1 1.14% $0 0.00% 11 12.64% $0 0.00% 7 False Alarm & False Call 721 Bomb scare - no bomb 1 1.14% $0 0.00% 733 Smoke detector activation due to 5 5.74% $200 0.09% 736 CO detector activation due to malfunction 1 1.14% $0 0.00% 743 Smoke detector activation, no fire - 2 2.29% $0 0.00% 744 Detector activation, no fiFe - 1 1.14% $0 0.00% 745 Alarm system activation, no fire - 2 2.29% $0 0.00% 746 Carbon monoxide detector activation, no CO 1 1.14% - $0 0.00% 13 14. 94 % $200 0.09% Total Incident Count: 87 Total Est Loss: $210,600 04/18/2006 14:37 Page 2 Estes Park Volunteer Fire Department Dollar Value Saved & Loss Analysis Alarm Date Between {01/01/2006} And {03/31/2006} a Count Total Total Total Percent Percent Incident Type Values Losses Saved Lost Saved 111 Building fire 1 $440,000 $30,000 $410,000 6.82% 93.18 9 131 Passenger vehicle fire 1 $2,000 $400 $1,600 20.00% 80.009 322 Motor vehicle accident 4 $45,000 $40,300 $4,700 89.56% 10.44% 324 Motor Vehicle Accident 6 $109,000 $49,000 $60,000 44.95% 55.059 352 Extrication of victim(s) 2 $76,000 $76,000 $0 100.00% 0.00? 463 Vehicle accident, general 4 $37,000 $14,700 $22,300 39.73% 60.271 733 Smoke detector activation 1 $0 $200 $-200 0.00% 0.009 Grand Totals 19 $709,000 $210,600 $498,400 Total Percent Lost: 29.70% Total Percent Saved: 70.30 % 04/24/2006 10:32 Page 1 :Vit:. False Alarm & False Call 15% Â°/09 1180 90!Alas Incident Type Summary Alarm Date Between {01/01/2006} And {03/31/2006} Fire 5% Good Intent Call 13% %O, lueploul 00!A.les leolpaIN *Oueflieula 9 enosekl Hazardous Condition (No Fire) 22% -1 92? '4 '94 ...6............ 4,0 783 9% le *e. 19 44- 1Â® e . - 0 0/6 240 4 *'CO 5 E HoÂ® /6 /1, 49 th. .SA '95 -86/ Vlp rd> 91 + /10 e S.VGa Nâ‚¬4- Veb 410% 39 9Â®- 4./0. G G LO O W O LO O M N.r D sligo JO JeqlunN a 2003 [12004 â€¢ 2005 I 2006 1st Quarter Comparison of Calls by Type lies Jo edAL 40 35 30 Estes Park Volunteer Fire Department Incidents by Zone (Summary) Alarm Date Between {01/01/2006} And {03/31/2006} Pct of Pct of Zone Count Incidents Est Losses Losses IN In city limits of Estes Park 37 42.52 % $50,200 23.84 % OUT Out of city limits of Estes Park 50 57.47% $160,400 76.16 % Total Incident Count: 87 Total Est Losses: $210,600 04/18/2006 13:34 Page 1 *32 10 .44) 4 & O /4 9% 76 11Â® W 4 $46 1 0 4 0 0 9 /000 / 5 ..66 G ~ Â»'% Â·Na.- 0% 04 0 A- p> C,21 0% vel 4 (6 0% 04 % 9% .<y 00(0*No +' & - e /4. %> <y ilin city I I out city 2006 1st Quarter Calls -within/outside city limits eft slieo Jo ed*i 20 18 16 14 12 Number of calls 10 2006 City Limits Detailed Incident Type Report (01/01/2006) - (03/31/2006) Incident Type City Limits IN OUT Fire 111 Building Fire 1 0 113 Cooking Fire 0 1 114 Chimney Fire 0 0 131 Passenger vehicle fire 0 1 142 Brush or brush-and grass mixture fire 0 1 Rescue & EMS 311 Medical Assist 12 6 321 EMS call, excluding vehicle accident w/injury 1 1 322 Vehicle accident with injuries 1 3 323 Motor Vehicle/Pedestrian accident (MV Ped) 1 0 324 Motor Vehicle Accident with no injuries 1 6 352 Extrication of victim(s) from vehicle 0 2 353 Removal of victim(s) from stalled elevator 1 0 Hazardous Conditions 412 Gas Leak (natural gas or LPG 3 4 (No fire) 422 Chemical spill or leak 1 0 424 Carbon Monoxide incident 1 1 440 Electrical wiring/ equipment problem, other 0 1 445 Arcing, Shorted electircal equipment 2 0 463 Vehicle accident, general cleanup 2 4 Service Call 500 Service Call, other 0 1 542 Animal rescue 0 1 551 Assist police or other governmental agency 1 0 561 Unauthorized burning 0 1 571 Cover assignment, standby, moveup 0 1 Good Intent Call 611 Dispatched & canceled en route 0 5 622 No Incident found on arrival at dispatch 0 2 651 Smoke scare, odor of smoke 1 1 653 Smoke from barbecue, tar kettle 0 1 671 Hazmat release investigation w/no hazmat 1 0 False Alarm & 721 Bomb Scare - no bomb 1 0 False Call 733 Smoke detector activation due to malfunction 1 4 735 Alarm system sounded due to malfunction 0 0 736 CO detector activation due to malfunction 0 1 743 Smoke detector activation, no fire- unintentional 1 1 744 Detector activation, no fire- 1 0 745 Alarm system activation, no fire- 2 0 746 Carbon monoxide detector activation, no CO 1 0 TOTAL 37 50 TOTAL NUMBER OF INCIDENTS 87 April 2006 Estes Park Volunteer Fire Department 1st Quarter Training Hours Date Between {01/01/2006} And {03/31/2006} Fire Dive Rescue EMS Monthly Total January 348 42 73.5 463.5 February 303 8 126 437 March 158 43 55 256 Total 809 93 254.5 Total Training Hours 1156.5