HomeMy WebLinkAboutPACKET Public Safety 1997-08-21Â¥ PUBLId SAFETY COMMITTEE TOWN OF ESTES PARK August 21, 1997, 3:30 P.M. REVISED: August 19, 1997 POLICE DEPARTMENT 1. LETA Board Surcharge 2. Approval of Universal Hiring Grant application 3. Clancy Parking Update FIRE DEPARTMENT 1. No Reports REPORTS 1. Correspondence Summary * The committee reserves the right to consider other appropriate business not available at the time the agenda was prepared.
08-20-1997 11:24AM FROM FREY,KORB,HAGGERTY,et.al. TO 5869681 P.02 ·f RESOLUTIONNO. BEING A RESOLUTION ESTABUSHING A TELEPHONE EXCHANGE ACCESS FACILITY CHARGE FOR THE LARIMER EMERGENCY TELEPHONE AUTHORITY EFFECTIVE JANUARY 1, 1998. WHEREAS, the Larimer Emergency Telephone Authority was created pursuant to § 29-11-101, et seq., C.R.S., by an Intergovernmental Agreement Concerning the Implementation of an "E911" Emergency Telephone Service, dated November 14,1990, between certain governmental entities located in Larimer County, Colorado; and WHEREAS, pursuant to the aforesaid statutory authority and by resolution of the Town of Estes Park on May 8, 1990, the Board of Trustees is authorized to raise, lower, or reestablish a telephone exchange access facility charge to be assessed telephone service users in the Town of Estes Park; and ts--9% WHEREAS, the Town of Estes Park by Resolution No. IL. - approved a telephone exchange access facility charge of fifty cents ($.50 per month effective January 1, 1997, and continuing in effect for one year; and WHEREAS, me Board of Trustees has been advised that in light of the current reserves of the Larimer Emergency Telephone Authority generated by the volume of additional telephones in Larimer County, it is now appropriate that the telephone exchange access facility charge for the calendar year 1998 be reduced to forty-five cents ($.45) per month; and WHEREAS, tile Board of Trustees deems that a telephone exchange access facility charge at the rate of forty-five cents ($.45) per month is necessary and appropriate to adequately fund emergency telephone services in the Town of Estes Park; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, AS FOLLOWS: 1. Commencing on January 1, 1998, the telephone exchange access facility charge shall be reduced to forty-five cents ($.45) per month per exchange access facility. 2. Telephone service suppliers providing telephone service in the Town of Estes Park are authorized to collect the telephone exchange access facility charge in accordance with § 29-11-101, et seq., C.R.S. ixm
08-20-1997 11:25AM FROM FREY.KORB,HAGGERTY,et.al. TO 5869681 P.03 . f Upon motion duly made, seconded and carried, the foregoing Resolution was adopted this day of , 1997. TOWN OF ESTES PARK, COLORADO By. Mayor ATTEST: Town Clerk TOTAL P.03
f U,iversal Hiring Program fact sheet Background The COPS Universal Hiring Program (UHP) is one of several approaches developed by the U.S. Department of Justice under the Public Safety Partnership and Community Policing Act of 1994 to deploy additional officers devoted to community policing on the streets and rural routes of this nation. UHP enables interested agencies to supplement their current sworn forces, or interested jurisdictions to establish a new agency, through Federal grants for up to 3 years. All policing agencies, as well as jurisdictidns seeking to establish new policing agencies, are eligible to apply for this program. Funding Provisions Grants will be made for up to 75 percent ofthe total salary and benefits of each new officer over 3 years, and up to a maximum of $75,000 per officer, with the remainder to be paid by state or local funds. Funding will begin once the new officers have been hired or on the date ofthe award, whichever is later, and will be paid over the course of the grant. Waivers of the non-Federal matching requirement may be requested under UHP, but will be granted only upon a showing of extraordinary fiscal hardship. COPS grant funds must not be used to replace funds that eligible agencies otherwise would have devoted to future officer hiring. In other words, any hiring under UHP must be in addition to, and not in lieu of, officers that otherwise would have been hired. In hiring additional officers, agencies may not reduce the scope oftheir customary screening and training procedures, and must include community policing principles in their training curricula. An award under the COPS Universal Hiring Program will not affect the consideration of an agency's eligibility for a grant under other COPS programs. In 1996, the UHP applications will be considered in three rounds. The deadlines are July 15, August 15, and September 15, 1996. Accomplishments to Date ' By cutting through red tape, the Justice Department and the COPS Office have awarded over $2.6 billion for the hiring or redeployment of more than 48,000 police officers and sheriffs' deputies. Law enforcement agencies receiving COPS officers serve 87 percent ofthe American populace. To date, more than $937 million in grants has been awarded under UHP, funding the addition of more than 13,000 community policing officers and deputies. To obtain a copy of an application or for more information, call the U. S. Department of Justice Response Center at 1-800-421-6770. Back to the C'OPS Grants Page
/ 1 COPS Application: Universal Hiring Program , Application Form CFDA No.: 16.710 SAI No. (for state SPOC use only): Date submitted to SPOC: This form is to be completed by jurisdictions wishing to apply for grants to pay for salaries and benefits of new or rehired police officers under the Universal Hiring Program. Complete the information below. By signing this form you also acknowledge your understanding that Universal Hiring grants provide a maximum federal contribution of 75 % of the approved salary and benefits of each officer over three years unless a waiver is authorized, up to a cap of $75,000 per officer, with the federal share decreasing and local share increasing from year to year. All budget calculations must be based on the salary of an entry level officer in your department. All requested information must be typed. Applicant Organization's Legal Name: Town of Estes Park Applicant Agency EIN Number (Assigned by the IRS): 84-6000661 (If your department has been assigned an EIN number by the Office of Justice Programs, please use that assigned number. Otherwise, your Internal Revenue Service EIN number should be used.) Applicant Agency ORI Number (Assigned by FBI for UCR Reporting): CO0350200 Congressional District: #4 Are you contracting for law enforcement services? [X] No [] Yes If "yes," enter the name and agency information of the contract law enforcement department in the Law Enforcement Executive Information section below. Executive Information: Law Enforcement Executive's Name: Randy Repola Title: Police Chief Agency Name: Town of Estes Park Police Department Address: 170 MacGregor Ave., PO Box 1287 City: Estes Park State: CO Zip Code: 80517 Telephone: (970)586-4465 FAX: (970)586-9681 Name of contact person in your department who is familiar with this grant: Randy Repola Telephone: (970) 586-4465 FAX: (970)586-9681
f Government Executive's Name: Robert Dekker Title: Mayor Name of Government Entity: Town of Estes Park Address: 170 MacGregor Ave., PO Box 1287 City: Estes Park State: CO Zip Code: 80517 Telephone: (970)586-5331 FAX: (970)586-2816 General Information: Type of Police Agency: [X] Municipal [ ] State [ ] County PD [ ] Sheriff [ ] Indian tribal [ ] Transit [] School [ ] University/College ([] Public or [] Private?) [ ] Public Housing [ ] New Start Up (please specify type of agency) [ ] Other (please specify) Has your jurisdiction received other COPS grants? [ ] Yes [X ] No If "yes," under which program(s)? (Choose all that apply.) [ ] COPS: Phase I [ ] COPS AHEAD [ ] COPS FAST [ ] COPS MORE [ ] Universal Hiring Program [ ] Anti-Gang Initiative/Youth Firearms Violence Initiative [ ] Troops to COPS [ ] Community Policing to Combat Domestic Violence [ ] Innovative Community Oriented Policing What is the total number of new officers for which you are now applying? Do not include any officers funded under any other COPS grants. Full-Time 1 Part-Time 0 Total amount of federal funds requested for all full-time and part-time officers: $75,000 Total non-federal matching funds required (Local share): $52,320 (To answer these questions, complete the budget section for one officer and multiply by the above number of requested officers)
1 Population served as of 1990 U.S. Census: 3,672 and square miles covered 5.5 (Exclude the population and square miles primarily served by other law enforcement agencies within your jurisdiction. For example, sheriffs' departments must exclude populations and areas covered by a city police department for which the sheriffs' department has no primary law enforcement authority) Current authorized sworn force strength: 15 (Indicate if your department does not have an authorized strength) Actual sworn force strength as of May 1, 1996: 15 (Include funded vacancies) To assist the COPS Office in forecasting future hiring, how many new officers would you like to have awarded by the COPS Office in each of the following calendar years? Do not include officers currently funded by the COPS Office or included in your request above. By completing this section, you will automatically be considered for grant awards from the COPS Office. Full-Time Pan-Time 1997: 0 0 1998: 1 0 1999: 0 0 2000: 0 0 Are you requesting a waiver of the local match requirement based upon severe fiscal distress? [ ] Yes [X] No If "yes," attach a one page typewritten description of the extraordinary local fiscal hardship upon which you are basing your request for a waiver. (See "Guidelines for Waivers of Non-Federal Matching Contributions for COPS Grants" in the instruction section) I certify that the information provided on this form is true and accurate to the best of my knowledge. I understand that prior to any grant award, the applicant must comply with all application and program requirements of the Public Safety Partnership and Community Policing Act of 1994 and other requirements of federal law. Law Enforcement Executive's Signature: Date: 082797 (signature of person named on the front of this form) Government Executive' s Signature: Date: 082797 (signature of person named on the front of this form) Please return 1 original and 2 copies of this form, the Community Policing Information Worksheet, the Budgetary Information form(s), and any additional information that is required to: COPS Universal Hiring Program U. S. Department of Justice 1100 Vermont Avenue, N.W. Washington, DC 20530 Note: Fax copies will NOT be accepted
Community Policing Information Worksheet To be Completed by Applicants for COPS' Grants U.S. Department of Justice Office of Community Oriented Policing Services Joseph E. Brann, Director *** The following worksheet will assist the COPS Office to better understand the public safety problems facing communities, as well as the particular goals and activities of law enforcement agencies. A pre-printed version of this worksheet is available on request. For more information about COPS grants, call the U.S. Department of Justice Response Center at 1-800-421-6770. *** U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Ave., NW Washington, DC 20530 Internet web site: http://www.usdoj.gov/cops/ *** This worksheet will provide the COPS Office with information about the public safety concerns of your community and your department's community policing goals and activities. For assistance in completing this worksheet, contact the U.S. Department of Justice Response Center at 1-800-421-6770. Part 1 1. From the list that follows, please rank in descending order the following public safety concerns of your community. For example, if "weapons" are the greatest concern in your community, place the letter "f" in rank No. 1. If "Wildlife crimes" is the lowest concern in your community, place an "n" in rank No. 16. Rank: Major Public Safely Issues: 1. b a. violent crimes against persons 2. i b. Property crimes 3. h c. Motor vehicle thefts 4. i d.Vandalism 5. a e. Gangs 6. f f. Weapons 7. d g. Prostitutiop 8. e h. Drug crimes 9. k i. Domestic violence 10. n j. Alcohol-related crime, including DWI 11. 1 k. Disorderly conduct 12. c 1. Traffic violations 13. g m. Agricultural crimes 14. 0 n. Wildlife crimes 15. m o. Hate crimes 16. p. Other (specify) Community policing is a policing philosophy that promotes and supports organizational strategies to address the causes and reduce the fear of crime and social disorder through problem-solving tactics and community-police partnerships. .
Your answers to the questions below will provide the COPS Office with basic information about your community policing efforts, aod how you will use your COPS grant funds to further the implementation of community policing. You are not expected to engage in all of the activities listed. They are examples of the community policing efforts of other law enforcement agencies. If you have a written document that serves as your community policing plan, please attach it to this form. Overall Approach 2. Please indicate which of the following are part of your overall approach to community policing, and which you plan to implement under your COPS grant: a) Crime Prevention Efforts: Have Plan to Implemented Implement [X] a. Youth programs (e.g., in-school, after school, weekend police/youth programs) [X] b. Anti-drug programs [X] c. Regular meetings with community groups to discuss crime [X] d. Anti-violence programs [X] e. Other (specify-Outreach to Senior Citizens ) b) Problem-Solving Activities: Have Plan to Implemented Implement [X] a. Identifying crime problems with members of the community and other government agencies (e.g., prosecutor and courts, social services, probation office) b. Identifying crime problems by looking at crime trends (e.g., keeping records of crimes and the types of requests for help) c. Identifying top problems by analyzing repeat calls for service [X] d. Preventing crime by focusing on conditions that lead to crime (e.g., abandoned buildings and cars, referrals to other civil agencies) e. Building on information systems to enhance crime analysis capabilities f. Other (specify) c) Community Partnerships: Have Plan to Implemented Implement [X] a. Regularly surveying community members to assist in identifying and prioritizing crime problems b. Locating office or stations within neighborhoods [X] c. Providing community policing training to citizens [X] d. Meeting with community members to learn more about the nature of specific problems
6 IX] e. Involving community members in selecting responses to problems and determining measures of · success f. Other (specify) d) Infrastructure and Management Changes: Have Plan to Implemented Implement [X] a. Have written strategic plan for community policing [X] b. Department currently designates special unit (or a special officer) for community policing activities [X] c. Department promotes an agency-wide approach to community policing If your department has implemented or plans to implement an agency-wide approach to community policing, please indicate the approximate percentage of time that patrol officers in your department dedicate (or will dedicate) to community policing: [ ] Less than 10 percent [ ] 10-20 percent [X] More than 20 percent d. Personnel are given responsibility for geographical areas e. Call management systems are in place to free officer time for community policing (i.e. telephone reporting, alternative responses, etc.) [X] f. Personnel evaluations reward participation in collaborative problem-solving efforts [X] g. Decision-making authority has been decentralized [X] h. Management positions have been eliminated [X] i. Community policing concepts have been integrated into agency's mission statement [X] j. Community policing concepts have been integrated into departmental policies and procedures [X] k. Detectives have been integrated into community policing efforts [X] 1. Department staff routinely collaborate with other municipal agencies to address problems Communities 3. Please indicate which of the following groups you have consulted to address crime and disorder problems in your community: Consulted Plan to Consult [X] [ ] a. Other government agencies (e.g. probation office, sanitation) [X] b. Civic groups [X] c. Neighborhood associations d. Tenants' associations e. Organizations of your employees, including collective bargaining groups [X] f. Business groups
IX] g. Religious groups [X] h. Schools [X] i. Other (specify) Neighboring law enforcement agencies; Rocky Mountain National Park, Larimer County Sheriffs Department, Colorado State Patrol Citizens 4. Please indicate which of the following partnership activities are currently performed by citizens in your jurisdiction or are planned under your COPS grant: Currently Planned Under Perform Grant [X] a. Neighborhood Watch [X] b. Citizen volunteer programs [X] c. Citizen advisory groups to your law enforcement agency d. Citizen patrols within your community [X] e. Participate in anti-drug or anti-violence programs f. Other activities (specify) Officers 5. Please indicate which of the following activities are currently performed by patrol officers or are planned under your COPS grant: a) Crime Prevention Activities: Currently Planned Under Perform Grant [X] a. Foot patrol, bike patrol or mounted patrol [X] b. Making door-to-door contact with citizens and businesses [X] c. Meeting with community leaders and groups to learn more about crime problems and jointly develop crime prevention plans d. Using business cards, cellular phones or beepers to maintain contact with, and be contacted by, citizens regarding public safety concerns [X] e. Working in schools or other public agencies to teach crime prevention f. Other (specify) b) Problem-Solving Activities: Currently Planned Under Perform Grant [X] a. Working with citizens to identify and address community crime problems b. Using computer systems to collect and analyze information, particularly repeat calls for service [X] c. Coordinating specific problem-solving projects to address problems on their beats
[X] d. Working with other public agencies to solve disorder problems (e.g. trash collection, public works agencies to solve lighting problems) e. Mapping crime problems f. Other (specify) c) Training: 1. Departmental-wide community policing training [ ] Have implemented [X] Plan to implement [ ] Do not plan to implement 2. Where do recruits/officers receive basic training? (Check all that apply.) [ ] State academy [ ] Regional academy [ ] Local academy [X] Community college [ ] Private contract/outside consultant [ ] No recruit training [ ] Other (specify): 3. How many hours of recruit training dedicated solely to community policing concepts do recruits receive? 12 hours 4. Have community policing concepts been integrated into general training received by agency personnel (e.g. training on law, departmental regulations, conducting investigations)? [] Yes [X] Plan to implement [ ] Do not plan to implement 5. Where do in-service officers receive community policing training? [ ] State academy [ ] Regional academy [ ] Local academy [X] Community college [X] Private contract/outside consultant [ ] No in-service training [ ] Other (specify): 6. How many hours of in-service training dedicated solely to community policing concepts do officers receive? 8 hours 7. We would like to know what kind of training your department routinely provides that is pertinent to community policing. Please indicate the community policing training that your department provided in the past fiscal year. Please indicate by checking the appropriate box. The abbreviation "CP" stands for community policing. Recruit Recruit No Training In-Service And Training Only Only In-Service Civilian Provided Other a. Concepts and general principles of CP [X] b. Problem-solving methods (SARA, etc.) [X]
c. Causes and consequences of specific [] [X] problems (e.g. drugs, spousal abuse) d. CP approaches to specific problems [X] e. Organizing/working w/public groups [X] f. Cultural diversity PO g. Victim assistance [X] [X] h. Working with juveniles [X] i. Using code/civil enforcement I 1 I 1 I 1 I 1 [X] j. Alternative dispute resolution [X] k. Supervising problem solvers [X] 1. Other (specify):_Crime Prevention [X] [X] m. Other: Il Il Il Il Il Il n. Other: Il Il Il Il Il Il Complete Part 2 only if: You are applying for a COPS hiring grant and your jurisdiction's population is 50,000 or more; or You are applying for an ICOP grant with funding of $1 million or more; or You do not have an established law enforcement agency and wish to establish one; or You represent a special law enforcement agency, such as transit, housing, university, school, or natural resource police. Part 2 1. List any fiscal, budgetary or other limitations on your department's ability to address the public safety needs listed in Question 1, Part 1, of the Community Policing Information Worksheet, without Federal assistance: Fiscal Limitations: Budgetary Limitations: Other Limitations: 2. How does your community policing plan fit with other statewide and local crime prevention and control plans, including statewide Byrne Grant strategy? Coordinated Fully Partially Coordinated a) Statewide Byrne Grant strategy b) Other statewide strategies c) Local crime prevention plans d) Local crime control plans
3. Briefly list other governmental or community initiatives that complement or will be coordinated with your plans under this gzant: 4. Indicate current and anticipated ongoing community support for your community policing efforts, such as financial support or in-kind contributions. Current Anticipated a) Programmatic support from the community b) Financial support from the community c) Other community support: d) Sought or obtained private financial support 5. Indicate the impact that receiving the requested resources or increasing the number of officers will have on other criminal justice agencies in your jurisdiction: No Impact Minimal Impact Major Impact a) Prosecutor' s office b) Public defender's office c) Local/state correctional agencies d) Other public criminal justice agencies e) Other private criminal justice agencies If you anticipate any major impact on any of these agencies, please briefly describe that impact below. 6. Indicate how you plan to make a good faith effort to retain the new officers following the end of federal grant support. Have you planned to assume a progressively larger share of an officer's salary and fringe benefits each year over the next three years, leading to full-time retention of the officer at the conclusion of the grant? [] Yes [] No Do you have assurance from your local government that these officers will be retained? [ ] Yes [] No If "yes, " attach any written letters or other assurances to this application. If "no," explain how you intend to retain the officers.
Attach typewritten explanations or supplemental descriptions if neccesary. Complete your Community Policing Information Worksheet by signing and dating below. Both the law enforcement executive and the government executive must sign. Applicant Organization's Legal Name: Town of Estes Park Police Department ORI #: CO0350200 We, the undersigned, attest to the accuracy of the Community Policing Information Worksheet submitted above. Law Enforcement Executive: Title: Police Chief Name (typed): Randy Repola Department: _Estes Park Police Department Date: 082797 Signature: Government Executive: Title: _Mayor Name (typed) Robert Dekker Government Entity _Town of Estes Park Date: 082797 Signature: Person Completing Form: Title: Police Chief Name (typed) Randy Repola Date: 082797 Signature: Please return to: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) 1100 Vermont Ave., NW Washington, DC 20530 Paperwork Reduction Act Notice
. 1 The publit reporting burden for this collection of information is estimated to be up to 8 hours per response, including the time for re~iewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden of information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, NW, Washington, DC, 20530; and to the Public Use Reporting Project, Office of Management and Budget, Washington, DC, 20503. Respondents are not required to respond to this collection of information unless it displays a currently valid OMB control number. The OMB control number for this collection of information is 1103-27, expiration 5/98. Guidance regarding financial and administrative aspects of the grant process may also be obtained by consulting the Office of Justice Programs' Financial and Administrative Guide for Grants, which is available at no cost from the U.S. Department of Justice Response Center (1-800-421-6770).
I , · U.S. Department of Justice Office of Community Oriented Policing Services Universal Hiring Program Budget Information Applicant Name: Town of Estes Park/Estes Park Police Department ORI Code (Assigned by FBI): CO0350200 State: CO This worksheet will assist you in properly organizing and estimating your costs and providing the necessary details for financial review. Complete Part 1 if you are requesting funds for full-time officers, Part 2 if you are requesting part-time officers, and both parts if you are requesting full- and part-time officers. Everyone must complete a Budget Summary. If you plan to hire more than one part-time officer and they will be working a different number of hours, use average salary and benefit figures. The budget information you provide will be used to calculate your grant amouht. Assistance in completing this information is available from the U.S. Department of Justice Response Center at 1-800- 421-6770, or by writing the COPS Office, 1100 Vermont Ave., NW, Washington, DC 20530. OMB Approval #1103-0027, exp. 5/98 Part 1: Complete If You Are Requesting Full-Time Officers 1 . Cost Per Full-Time Officer - Year 1 Current Annual Entry-Level Base Salary (Enter the base annual salary that your department currently pays a new entry-level officer.) $ 26,592 (a) Annual Fringe Benefits: *FICA/Social Security (Department costs of FICA/SS; may not exceed 7.65%) $ 2,034 Health Insurance (Department costs toward health insurance coverage.) $ 3,964 (Assume Married) 580 Dental Life Insurance (Department costs toward life insurance coverage.) $ 91 Vacation (Department vacation costs, if not included in base salary.) $ 1,074 12.78 hr x 84 = 1,074 Max could be accrued each year Sick Leave (Department sick leave costs, if not included in base salary.) $ 1,227 12.78 x 96 = 1,227 Retirement (Department contribution to retirement benefits.) $ 1,223 (6 mo) Assume 6 mo wait period 728 FPPA Entire Year *Worker's Comp. (Department costs of worker's compensation.) $ 675 2.54 per 100 *Unemployment Ins. (Department costs of unemployment insurance.) $ Based on claims only
I , Other 0 (Costs of equipment, training, uniforms, vehicles and overtime are not p permitted.) $ Total Fringe Benefits (Sum of department fringe benefit costs for Year 1.) $ 11,596 (b) Total Year 1 Salary and Benefits (Year 1 base salary plus Year 1 fringe benefits [line a + line b]) $ 38, 188 (c) 2. Cost Per Full-Time Officer - Year 2 Current Annual Entry-Level Base Salary (Enter the base annual salary that your department currently pays a new entry-level officer in Year 2.) $ 29,251 (d) Annual Fringe Benefits: *FICA/Social Security (Department costs of FICA/SS; may not exceed 7.65%) $ 2,238 Health Insurance (Department costs toward health insurance coverage.) $ 4,360 Health 638 Dental Life Insurance (Department costs toward life insurance coverage.) $ 100 Vacation (Department vacation costs, if not included in base salary.) $ 1,181 14.06 x 84 = Sick Leave (Department sick leave costs, if not included in base salary). $ 1,350 14.06 x 96 = Retirement (Department contribution to retirement benefits.) $ 2,691 801 FPPA *Worker's Comp. (Department costs of worker's compensation.) $ 743 *Unemployment Ins. (Department costs of unemployment insurance.) $ 0 Other 0 (Costs of equipment, training, uniforms, vehicles and overtime are not permitted.) $ Total Fringe Benefits (Sum of department fringe benefit costs for Year 2.) $ 14,102 (e) Total Year 2 Salary and Benefits (Year 2 base salary plus Year 2 fringe benefits [line d + line e]) $ 43,353 (0 3. Cost Per Full-Time Officer - Year 3
I , Current Annual Entry-Level Base Salary (Enter the base annual salary that your department currently pays a new entry-level officer.) $ 30,714 (g) Annual Fringe Benefits: *FICA/Social Security (Department costs of FICA/SS; may not exceed 7.65%) $ 2,350 Health Insurance (Department costs toward health insurance coverage.) $ 4,796 702 Dental Life Insurance (Department costs toward life insurance coverage.) $ 110 Vacation (Department vacation costs, if not included in base salary.) $ 1,241 14.77 x 84 = Sick Leave (Department sick leave costs, if not included in base salary.) $ 1,148 14.77 x 96 = Retirement (Department contribution to retirement benefits.) $ 2,826 842 FPPA *Worker's Comp. (Department costs of worker's compensation.) $ 780 *Unemployment Ins. (Department costs of unemployment insurance.) $ Other (Costs of equipment, training, uniforms, vehicles and overtime are not permitted.) $ Total Fringe Benefits (Sum of department fringe benefit costs for Year 1.) $ 15,065 (h) Total Year 3 Salary and Benefits (Year 3 base salary plus Year 3 fringe benefits [line g + line h]) $ 45,779 (i) *** Department Name: Estes Park Police Department ORI Code: CO0350200 Part 2: Complete if you are requesting part-time officers. Note: There is a funding cap for part-time officers in proportion to the number of hours worked (e.g. 20 hours/week=.5 full-time equivalent officer). 1. Part-Time Hours: What is the average number of hours per week that your part-time COPS officer will work? How many hours per week is considered full-time employment?
, What is the average number of hours per year that your part-time COPS officer will work? What is the hourly rate for the part-time COPS officer: Multiply the hourly rate by the average number of hours per year and enter this amount in (j) below. 2. Cost Per Part-Time Officer - Year 1 Current Annual Entry-Level Base Salary For a Part-Time Officer (Enter the base annual salary that your department currently pays a new entry-level part-time officer.) $ 0, Annual Fringe Benefits: *FICA/Social Security (Department costs of FICA/SS; may not exceed 7.65 %) $. Health Insurance (Department costs toward health insurance coverage.) $ Life Insurance (Department costs toward life insurance coverage.) $ Vacation (Department vacation costs, if not included in base salary.) $ Sick Leave (Department sick leave costs, if not included in base salary.) $ Retirement (Department contribution to retirement benefits.) $ *Worker's Comp. (Department costs of worker's compensation.) $ *Unemployment Ins. (Department costs of unemployment insurance.) $ Other (Costs of equipment, training, uniforms, vehicles and overtime are not permitted.) $ Total Fringe Benefits (Sum of department fringe benefit costs for Year 1.) $ (k) Total Year 1 Salary and Benefits (Year 1 base salary plus Year 1 fringe benefits [line j + line k]) $ (1) 3. Cost Per Part-Time Officer - Year 2 Current Annual Entry-Level Base Salary for a Part-Time (Enter the base annual salary that your department currently pays a new entry-level part-time officer in Year 2.) $ (m)
Annual Fringe Benefits: *FICA/Social Security (Department costs of FICA/SS; may not exceed 7.65%) $ Health Insurance (Department costs toward health insurance coverage.) $ Life Insurance (Department costs toward life insurance coverage.) $ Vacation (Department vacation costs, if not included in base salary.) $ Sick Leave (Department sick leave costs, if not included in base salary.) $ Retirement (Department contribution to retirement benefits.) $. *Worker's Comp. (Department costs of worker's compensation.) $ *Unemployment Ins. (Department costs of unemployment insurance.) $ Other (Costs of equipment, training, uniforms, vehicles and overtime are not permitted.) $ Total Fringe Benefits (Sum of department fringe benefit costs for Year 2.) $ 01) Total Year 2 Salary and Benefits (Year 2 base salary plus Year 2 fringe benefits [line m + line n]) $ (O) 4. Cost Per Part-Time Officer - Year 3 Current Annual Entry-Level Base Salary for a Part-Time Officer (Enter the base annual salary that your department currently pays a new part-time entry-level officer.) $ (P) Annual Fringe Benefits: *FICA/Social Security (Department costs of FICA/SS; may not exceed 7.65%) $ Health Insurance (Department costs toward health insurance coverage.) $ Life Insurance (Department costs toward life insurance coverage.) $ Vacation (Department vacation costs, if not included in base salary.) $ Sick Leave (Department sick leave costs, if not included in base salary.) $
I T Retirement (Department contribution to retirement benefits.) $ *Worker's Comp. (Department costs of worker's compensation.) $ *Unemployment Ins. (Department costs of unemployment insurance.) $ Other (Costs of equipment, training, uniforms, vehicles and overtime are not permitted.) $ Total Fringe Benefits (Sum of department fringe benefit costs for Year 1.) $ (q) Total Year 3 Salary and Benefits (Year 3 base salary plus Year 3 fringe benefits [line p + line q]) $ (r) *** Department Name: ORI Code: Part 3: Universal Hiring Program: Budget Summary After completing Part 1 and/or Part 2 of this form, complete the following questions. If necessary, attach an explanation of how you computed salaries and benefits for the worksheet. Be sure to complete EVERY question. Missing or erroneous information can greatly slow the grant making process. 1. If your department's second- and third-year costs for salaries and/or benefits are greater than the first year, check the reason(s) why in the space below: [X] Cost of living adjustment (COLA) [X] Step raises (10% after year 1) [X] Changes in benefit costs [ ] Other (attach an explanation) 2. If you are requesting full-time officer(s), what is the department's total 3-year cost for salaries and benefits for one officer ? (c +f+ I): $127,320 If you are requesting part-time officer(s), what is the department's total three year cost for salaries and benefits for one officer? 0 +0+ r): NOTE: UNLESS A WAIVER IS AUTHORIZED, FEDERAL FUNDS FOR EACH OFFICER CANNOT EXCEED 75 PERCENT OF 3-YEAR COSTS OF AN ENTRY LEVEL OFFICER'S SALARY AND BENEFITS, OR $75,000, WHICHEVER IS LESS. * IF NO FUNDS WERE BUDGETED FOR WORKER'S COMPENSATION, FICA, OR UNEMPLOYMENT, PLEASE EXPLAIN. No funds budgeted for unemployment because the Town is self-insured.
I t 3. State and municipal agencies that receive Federal grants are required to have audits of those grants forwarded to a single Federal agency (Justice, HUD, HHS, Transportation, etc.). The single Federal agency where such audits are sent is known as your "Cognizant Federal Agency". Enter the name of this Federal agency in the space below. If you don't know which federal agency receives your audits call 1-800-421-6770 for assistance. 4. Starting date of your fiscal year: January 1 Ending date: December 31 5. Under COPS grants, the Federal share of total salaries and benefits must decrease each year leading to full local funding by the fourth year of officers' employment. At the same time your local share must increase each year. The percentage of total officers salaries and benefits paid with Federal funds must be less in Year 2 than in Year 1 and less in Year 3 than in Year 2. Looking at it from the local funding perspective, the percentage of total officer(s) salaries and benefits paid with local funds must be more in Year 2 than in Year 1 and more in Year 3 than in Year 2. Fill out the following three-year projection showing how the Federal share and your share will change year by year for one officer. Federal Share Requirement for One Full-Time Officer's Salary and Benefits YEAR 1 YEAR 2 YEAR 3 TOTAL - 3 YEAR Federal Amount (Percentage must decrease each year; TotaI may not exceed 75% of total costs or $75,000, whichever is smaller.) $ 30,000 $ 25,000 $ 20,000 $ 75,000 Local Amount (Percentage must increase each year) $ 8,188 $ 18,353 $ 25,779 $ 52,320 Total (Federal Amount plus Local Amount; Total 3 year costs [from #2 above].) $127,320 Federal Share Requirement for One Part-Time Officer's Salary and Benefits YEAR 1 YEAR 2 YEAR 3 TOTAL - 3 YEARS " Federal Amount (Percentage must decrease each year; Total may not exceed 75% of total costs or $75,000, whichever is smaller.) $$$$ Local Amount (Percentage must increase each year) $$$$ Total (Federal Amount plus Local Amount; Total 3 year costs [from #2 above].) $
*** Signature: The undersigned attests to the accuracy of the Budget Information submitted on the preceeding pages. Name (typed) of Authorized Official: Randy Repola Title: Police Chief Signature: Date: 082697
. Assurances Several provisions of federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to secure your assurance that you (the applicant) will comply with these provisions. If you .would like further information about any of the matters on which we seek your assurance, please contact us. By your authorized representative's signature, you assure us and certify to us that you will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, you assure us that: 1. You have been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on your behalf are authorized to do so and to act on your behalf with respect to any issues that may arise during processing of this application. 2. You will comply with the provisions of federal law which limit certain political activities of your employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C. 1501, et seq. 3. You will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if they apply to you. 4. You will establish safeguards, if you have not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 5. You will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. You will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, with the program guidelines, with the requirements of OMB Circulars A-87 (governing cost calculations) and A-128 or A-133 (governing audits), with the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, with 28 CFR Part 66 (Uniform Administrative Requirements), with the provisions of the current edition of the COPS Universal Hiring Owners Manual, and with all other applicable laws, orders, regulations, or circulars. 7. You will, to the extent practicable and consistent with applicable law, seek, recruit, and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in your agency. 8. You will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3789(d)); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d); the Indian Civil Rights Act (25 U.S.C. 1301-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794); Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. 12101, et seq.); the Age Discrimination Act of 1975 (42 U.S.C. 6101, et seq.); and Department of Justice Non- Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulations.
. 1 A. In the event 11lat any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against you after a due process hearing, you agree to forward a copy of the fmding to the COPS Legal Division, 1100 Vermont Avenue, N.W., Washington, DC 20530. B. If you are applying for a grant of $500,000 or more and Department regulations (28 CFR 42.301 et seq.) require you to submit an Equal Opportunity Employment Plan, you will do so at the time of this application, if you have not done so in the past. If you are applying for a grant of less than $500,000 and the regulations require you to maintain a Plan on file in your office, you will do so within 120 days of your grant award. 9. You will insure that the facilities under your ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that you will notify us if you are advised by the EPA indicating that a facility to be used in this grant is under consideration for listing by EPA. 10. If your state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, you have made this application available for review by the State Single Point of Contact. I hereby certify compliance with the above assurances that govern the application and use of Federal funds. Signature: Date:
.. 0~f U.S. Department of Justice Office of Community Oriented Policing Services Certifications Regarding Lobbying; Debarment; Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Coordination with Affected Agencies; and Non-Supplanting. Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Grants)," and the coordination and non- supplanting requirements of the Public Safety Partnership and Community Poliding Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities, " in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for ali subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. Debarment, Suspension, and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;
. 0 . (ii) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees Other Than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67, Sections 67.615 and 67.620 A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on-going drug-free awareness program to inform employees about (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (I); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100
D Vermont Ave., NW, Washington, DC 20530. Notice shall include the identification number(s) of each affected grant; (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v), and (vi). B. The grantee may inseM in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) 170 MacGregor Ave., Estes Park, Larimer County, Colorado 80517 Check [ ] if there are workplaces on file that are not identified here. Section 67.630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year, a copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check [ ] if the State has elected to complete OJP Form 4061/7. 4. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. 5. Non-Supplanting The applicant hereby certifies that Federal funds will not be used to replace or supplant State or local funds, or funds supplied by the Bureau of Indian Affairs, that would, in the absence of federal aid, be made available to or for law enforcement purposes. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. Grantee Name and Address: Town of Estes Park, PO Box 1200, Estes Park, CO 80517
. /1 . Application No. and/or Project Name: Grantee IRS/ Vendor Number: 84-6000661 Typed Name and Title of Authorized Representative: Randy Repola, Police Chief Signature: Date: 082697
U f: 4 Datp Created: 08/20/97 ESTES PARK Page: 1 Ticket statistics by violation code 07/17/97 - 08/20/97 Valid Void Valid Count Count Code Description Amount 5 MTC 1204(1)(B) PARKED WITHIN AN INTERSECTION $50 1 MTC 1204(1)(a) PARKED ON SIDEWALK $10 15 MTC 1204(1)(f) DOUBLE PARKING $150 1 MTC 1204(2)(B) PARKED WITHIN 15' OF FIRE HYDRANT $10 155 MTC 1204(2)(F) PARKED WHERE PROHIBITED BY SIGNS $1550 119 MTC 1204(2)(F) OVERTIME PARKING 3 HOURS ONE TIME 2 MTC 1204(2)(F) OVERTIME PARKING 30 MIN. ONE TIME 2 MTC 1204(2)(F) LOADING ZONE VIOLATION ONE TIME WAR 8 MTC 1204(2)(F) OVERTIME PARKING 2 HOURS ONE TIME 34 MTC 1204(2)(F) OVERTIME PARKING 3 HOURS $170 2 MTC 1204(2)(F) OVERTIME PARKING 30 - MINUTES $10 1 MTC 1204(2)(a) PARKED BLOCKING DRIVEWAY $10 3 MTC 1205 PARKED HEADED WRONG WAY $30 11 MTC 1208(5) HANDICAP PARKING VIOLATION $275 359 .......................... $2265
I. t, J Date Created: 08/20/97 ESTES PARK Page: 1 Total tickets by street 07/17/97 - 08/20/97 Total Total Total Street name Valid Void Count Fine Revenue BIG HORN LOT 1 1 $ 25.00 $ 0.00 BROWNSFIELD LO 3 3 $ 25.00 $ 0.00 CHILDRENS PARK 2 2 $ 50.00 $ 0.00 CLEAVE ST 3 3 $ 30.00 $ 0.00 COFFEE BAR LOT 17 17 $ 60.00 $ 0.00 DARKHORSE LOT 89 89 $ 245.00 $ 0.00 EAST RIVERSIDE 4 4 $ 10.00 $ 0.00 LOWER WEIST LO 68 68 $ 680.00 $ 0.00 MACGREGOR AVE 10 10 $ 0.00 $ 0.00 MORAINE AVE 5 5 $ 20.00 $ 0.00 MUNICIPAL LOT 106 106 $ 1,040.00 $ 0.00 N POST OFFICE 6 6 $ 15.00 $ 0.00 PARK LN 16 16 $ 15.00 $ 0.00 S POST OFFICE 8 8 $ 20.00 $ 0.00 VIRGINIA DR 5 5 $ 0.00 $ 0.00 W ELKHORN AVE 6 6 $ 10.00 $ 0.00 WEIST DR 10 10 $ 20.00 $ 0.00 Totals 359 359 $ 2,265.00 $ 0.00
CORRESPONDENCE SUMMARY Junel 1997 Received a Thank You letter from the Kleypas family for the Police Department's efforts in rescuing their son from the river and attempting to revive him. July 1977 Received a thank you card from Ms. Welch for sending back her wallet to her. Officer Rose received a thank you letter from a family in Estes Park on how he "handled their son and his words of encouragement". The Police Department received a letter commending the department on traffic control. The letter states "how well organized the department kept traffic flowing smoothly with little waiting and safety in mind with pedestrians." "Officers were courteous, well-trained and professional." Received a letter of thanks from a Denver firefighter who was leading a charity motorcycle ride of over 100 bikes in support of the summer camp for burned children run by Cheley Camps. At the intersection of Hwy 34 and 36, he asked an officer if it would be possible to hold the intersection open for the entire group. "In short order, two cars and three officers - were escorting us through and the crosswalk monitors did likewise. " He was impressed by the " "decisiveness, cooperation and flexibility of your personnel. Received a thank you card from the Hansens for returning their book that was left in the mens bathroom. Received a thank you card from Sara Kirk for returning her wallet. She was very greatful and said, "you guys are the best".