HomeMy WebLinkAboutPACKET Public Works 2007-09-13AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, September 13,2007 preparation date: September 5,2007 *revision date: September 11,2007 PUBLIC COMMENT ACTION ITEMS: 1. Budgeted Street Department Street Sweeper Replacement (Gl 16) a. Request approval to trade in Gl 16 and purchase a new 2007 Elgin Road Wizard Street Sweeper b. Request approval to seek three quotes for construction of a salt and sand storage tent at the Town laydown yard, project to be funded by balance in 101-3100-431-34-43 2. CVB Bank Stabilization *a. Request authorization to negotiate Time and Materials rate from Bureau of Reclamation contractor, not to exceed $8,000. REPORTS: 1. IT Office Air Conditioner Purchase: verbal report from Greg Sievers 2. CDOT Chipseal: verba/ report from Greg Sievers 3. Highway 34 Curbing at CVB Progress Report: Greg Sievers Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
-- ® hp Laserjet 3015 4> HP LASERJET FAX invent Sep-11-2007 10:34AM Fax Call Report Job Date Time Type Identification Duration Pages Result 764 9/11/2007 10:30:39AM Send 5869561 0:36 1 OK 765 9/11/2007 10:31:20AM Send 5869532 0:34 1 OK 766 9/11/2007 10:31:59AM Send 5861691 0:40 1 OK 767 9/11/2007 10:32:44AM Send 6353677 0:32 1 OK 768 9/11/2007 10:33:22AM Send 5771590 0:41 1 OK
AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, September 13,2007 preparation date: September 5,2007 PUBLIC COMMENT ACTION ITEMS: 1. Budgeted Street Department Street Sweeper Replacement (Gl 16) a. Request approval to trade in Gl 16 and purchase a new 2007 Elgin Road Wizard Street Sweeper b. Request approval to seek three quotes for construction of a salt and sand storage tent at the Town laydown yard, project to be funded by balance in 101-3100-431-34-43 2. CVB Bank Stabilization a. Request authorization to negotiate Time and Materials rate from Bureau of Reclamation contractor, not to exceed $5,000. REPORTS: 1. IT Office Air Conditioner Purchase: verbal report from Greg Sievers 2. CDOT Chipseal: verba/ report from Greg Sievers 3. Highway 34 Curbing at CVB Progress Report: Greg Sievers Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
hp LaserJet 3015 ./i/8 1 HP LASERJET FAX invent Sep-10-2007 1:59PM Fax Call Report Job Date Time Type Identification Duration Pages Result 758 9/10/2007 1:56:02PM Send 5869561 0:34 1 OK 759 9/10/2007 1:56:41PM Send 5869532 0:34 1 OK 760 9/10/2007 1:57:20PM Send 5861691 0:40 1 OK 761 9/10/2007 1:58:05PM Send 6353677 0:34 1 OK 762 9/10/2007 1:58:44PM Send 5771590 0:42 1 OK
. 1 AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, September 13, 2007 preparation date: September 5,2007 *revision date: September 11, 2007 PUBLIC COMMENT ACTION ITEMS: 1. Budgeted Street Department Street Sweeper Replacement (Gl 16) a. Request approval to trade in Gl 16 and purchase a new 2007 Elgin Road Wizard Street Sweeper b. Request approval to seek three quotes for construction of a salt and sand storage tent at the Town laydown yard, project to be funded by balance in 101-3100-431-34-43 2. CVB Bank Stabilization *a. Request authorization to negotiate Time and Materials rate from Bureau of Reclamation contractor, not to exceed $8,000. REPORTS: 1. IT Office Air Conditioner Purchase: verbal report from Greg Sievers 2. CDOT Chipseal: verbal report from Greg Sievers 3. Highway 34 Curbing at CVB Progress Report: Greg Sievers Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
TOWN of ESTES PARK Inter-Office Memorandum September 4,2007 TO: Public Works Committee FROM: Scott Zurn / Dave Mahany SUBJECT: Budgeted Street Department Street Sweeper Replacement (Gll6) Background: The 2007 Street Department budget includes $220,000.00 (101-3100-431-34-43 / page 147) for the replacement of a Street Sweeper. G116 is a 1993 Elgin Whirlwind, 14 years old with 6,438 hours, this vehicle is within the replacement parameters (Replacement Type 12, 6,000 hrs. or 10 yrs - this vehicle is not included in the vehicle replacement fund). Cost/Budget: Cost: • Faris Machinery Co. - Commerce City, CO. (State Bid Award Vehicle) 2007 Elgin Road Wizard / 2007 Sterling Chassis Cab-Over ............... $194,975.00 Trade-In G116, 1993 Elgin Whirlwind . .... $ 7,500.00 (Specs not met: No Stainless Steel Hopper) Bid Price $187,475.00 • MacDonald Equipment Co. - Commerce City, CO. (Does Not Meet Spec.) 2007 Allianz Johnson MT350 / 2007 Freightliner M2, FC80 ................. $193,734.00 Trade-In G116, 1993 Elgin Whirlwind . . $ 10,000.00 (Specs not met: Conventional Cab vs Cab-Over, Fuel Capacity, Bid Price $183,734.00 Small amp alternator, Brooms air operated vs hyd, no main broom stall provision, piston hyd pump us gear pump, Safety-hopper not disabled on un-level ground, No Stainless Steel Hopper) • MacDonald Equipment, Commerce City, CO. (Does Not Meet Specs) 2007 Allianz Johnson MT350 / 2008 GMC Cab-Over .. $216,734.00 Trade-In G116, 1993 Elgin Whirlwind . . $ 10,000.00 (Specs not met:, Brooms air operated vs hyd, no main Bid Price $206,734.00 Broom stall provision, piston hyd pump vs gear pump, Safety-hopper not disabled on un-level ground, No Stainless Steel Hopper) • Intermountain Sweeper Co. Denver CO. ........................................ No Response Budget: $220,000.00 (101-3100-431-34-43 / page 147) Cost: $187,475.00 Action: Staff recommends: Trading-in G116 and purchasing a new 2007 Elgin Road Wizard Street Sweeper on a 2007 Sterling Chassis from Faris Machinery Company, Commerce City, CO. for a cost of $187,475.00. Staff also requests approval to seek three quotes for construction of a salt and sand storage tent at the Town laydown yard, project to be funded by balance in 101-3100-431-34-43 1-1
TOWN of ESTES PARK Inter-Office Memorandum September 11, 2007 TO: Public Works Committee FROM: Scott Zum / Dave Mahany SUBJECT: Salt and Sand Storage Tent Background: For three years, the Street Department has been paying CDOT approximately $38,000 per year for salt / sand mix. After research, Staff has come to the conclusion that the Town could save approximately $20,000 per year by niixing salt and sand in-house. Staff also sees environmental benefits to covering the salt / sand mix with a tent. Purchasing a salt and sand storage tent for the Town laydown yard would produce cost savings and benefits for the Town. Budget: Approximately $32,525 is available in account # 101-3100-431-34-43 (p. 147) for project funding Action: Staff recommends: Seeking quotes for construction of a salt and sand storage tent to be placed at the Town laydown yard. 1-2
Town of Estes Park !/U Public Works Engineering I ESTES PARK Room 100, Town Hall COLORADO P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo TO: Public Works Committee From: Scott Zurn Date: September 13,2007 Re: CVB Bank Stabilization Background: The north edge of the Big Thompson River behind the CVB has eroding stream banks. (The south shore is stable.) Director of Public Works Zurn has planned a means of constructing "hard points" (rock jetties) to manage the stream flow along the north edge as well as create sediment deposition areas. The United States Bureau of Reclamation will be doing some maintenance construction to the Flume structure and also the river channel later this month. We would like to work with the Bureau of Reclamation's contractor to do our work also. Budget / Cost: The 2007 budget includes $20,000 for this work. (CRF page 185, 204-5400-544-35-60) $10,000 of this budget was previously reallocated for the new highway curbing. Recommendation: Staff requests to appropriate $8000 for the construction of these "rock jetty - hard points." We plan to use existing rock from Public Works stock piles. We also request to negotiate unit pricing on a Time & Materials basis with Meza Construction, of Denver, to do the work. They are the low bid contractor that the federal government, Bureau of Reclamation is using. They will already be set up on site with the proper river access permissions, as well as river channel control, damming, dewatering, and the proper heavy equipment to perform the work. Work will begin ASAP and be competed by mid October. 2-1 t.. ..2...7.9fi€'.*.- 3 -2212,4 2< 5 3
SEPTEMBER 2007 PUBLIC WORKS COMMITTEE NOTE: The following reports are not included in this packet: 1. IT Office Air Conditioner Purchase: verbal report from Greg Sievers 2. CDOT Chipseal: verbal report from Greg Sievers
. Town of Estes Park Public Works Engineering ESTES PARK COLORADO Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo -1.'Il'.'-'-Il,91.f~ TO: Public Works Committee t*tp-/1/~ , - From: Greg Sievers 4 Date: September 13, 2007 9 ,+ '' ·it ' 1*'ft..·1~9-· - m -- aa.i :51' 2. · -*.4.4 - »-NA-j..4.»7, Re: Highway 34 Curbing @ CVB , ..1 - 4 .6 - .d„*37"11'4~4/*;.. . *- 13*0 '.; -Ft.41,9.f~.r.9~4·,.,i* . Background: see attached PWC minutes August 9,2007 Staff completed the design and request-for-price-quotes were mailed to 4 local concrete contractors in August. Two responses were received. 1. Cornerstone Construction Concepts (Kerry Prochaska) $ 21,625 2. Cornerstone Concrete Company (Bob Pavlish) $17,137.50 3. Mountain Concrete (Scott Miller) no reply 4. Bryson Concrete (Jon Bryson) no reply Budget / Cost: (CRF page 185, 204-5400-544-35-60) budget balance is currently $32,197.73. Spending authorization of $18,000 was approved at August 9,2007 PWC. Recommendation: Staff has accepted the price quote from Robert Pavlish - Cornerstone Concrete to install one catch basin and 525LF of curb along Highway 34. CDOT has allowed the Town to continue to use the same utility permit from the 2005 CVB project. Work will begin ASAP and be competed by mid October. 3-1
RECORD OF PROCEEDINGS Public Works Committee - August 9,2007 - Page 2 After further discussion on the condition of the culverts and the safety of pedestrians, the Committee recommends approval to contract with A-1 Excavating for the construction of the Fish Creek Trail Phase 3A at a cost of $35,602.50 from accounts #204-5400-544-35-60 (PO 21639) and #220-4600-462-35-60. TEMPORARY TURNING AREA EASEMENT VACATION, LOT 15 TRANQUIL VAIL SUBDIVISION - REQUEST APPROVAL. The subdivision plat of Tranquil Vail provided a 100 foot diameter "temporary turning area" at the end of Tranquil Lane. Portions of this turning area overlap the platted Lots 14 and 15. The owners of Lot 15 have requested vacation of that portion of the turning area situated on Lot 15. This part of the turning area has never been used as a public turning area, and a corner of the owner's home encroaches into the easement. Staff requests approval of the vacation. Trustee Homeier questioned if the cul-de-sac should be upgraded to current standards prior to vacating the easement. Dir. Zurn stated the current Right-of-Way (ROW) was sufficient. There is no longer a need to retain the temporary turning easement beyond the dedicated ROW. Dir. Joseph explained the current road standards would not apply because the subdivision was platted 40 years ago. The Committee recommends approval of the vacation of the easement as described above as an action item at the August 14~h Board meeting. CURB & GUTTER INSTALLATION ON HWY 34 AT THE CVB - REQUEST APPROVAL OF LOW BID. The construction of the Visitor Center did not include roadside curbing along Hwy 34. It is the opinion of staff that curb should be installed to create a barrier between the pedestrians and vehicle traffic, as well as confinement of lahdscape soils and planting materials. The project involves the installation of 525 feet of curb and a storm water catch basin. Staff estimates the cost of the project at $18,000 with funding from Community Reinvestment and the CVB riverbank stabilization funds. Staff requests obtaining three cost estimates from local concrete contractors and proceeding with the project if the low bid is at or below the estimated engineering cost of $18,000. Work would begin in late September and could be completed within a two week timeframe. Trustee Blackhurst questioned the use of the river bank stabilization funds for this project. Dir. Zurn stated the $20,000 was budgeted to hire an engineering consultant to perform an analysis and provide recommendations. This project will be handled in house by Public Works Director Zurn with an approximately savings of $10,000. Chair Levine requested staff commit funds and staff to the re-vegetation of the Visitor Center. The Committee echoed the Chair's concerns, stating the Visitor Center provides a first impression for the visitors. The Committee recommends approval to obtain bids for the project and contract with the low bid with a cost not to exceed $18,000. This project would be funded from the Community Reinvestment Fund account #204-5400-544-35-60. The Committee would like staff to provide further detail on landscaping at a future meeting. REPORTS. 1. Post Office Parking Lot - Final Prolect Report. Mgr. Sievers provided an overview of the project. The contract value was $348,405.11 and the project was completed for a cost of $307,553.22, a 12% difference. Dir. Zurn has agreed to pay Light and Power $28,000 for work and material contributed to this project. 2. Fish Creek Trail Phase 3 - Final Proiect Report. Mgr. Sievers reported the 3-2