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HomeMy WebLinkAboutPACKET Public Works 2007-08-09AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, August 9,2007 preparation date: August 3,2007 *revised August 8,2007 PUBLIC COMMENT ACTION ITEMS: 1. I.T. Office Air Conditioner Purchase a. Request approval to order and install new a/c equipment immediately 2. Fish Creek Trail Phase 3A a. Request approval to award contract to low bidder 3. Temporary Turning Area Easement Vacation: Lot 15, Tranquil Vale Subdivision (1029 Tranquil Lane) a. Request vacation of easement 4. Curb and Gutter installation on HWY 34 at CVB a. Request approval to award contract to low bidder REPORTS: 1. Post Office Parking Lot Project Closure Report: Greg Sievers 2. Fish Creek Trail Phase 3 Project Closure Report: Greg Sievers 3. Carriage Hills Pond Dam Rehabilitation Project Closure Report: Greg Sievers 4. Visitors Center Sidewalk Project Closure Report: Greg Sievers 5. Fall River Picnic Ground Public Restroom Project Closure Report: Greg Sievers *6. Proposed Re-striping of Crags - Moraine Intersection Verbal Report: Scott Zurn Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 , 40 . HP LASERJET FAX invent Aug-8-2007 10:10AM Fax Call Report - Job Date Time Type Identification Duration Pages Result 568 8/ 8/2007 10:07:09AM Send 5869561 0:37 1 OK 569 8/ 8/2007 10:07:51AM Send 5869532 0:36 1 OK 570 8/ 8/2007 10:08:32AM Send 5861691 0:42 1 OK 571 8/ 8/2007 10:09:19AM Send 6353677 0:35 1 OK 572 8/ 8/2007 10:09:59AM Send 5771590 0:43 1 OK Town of Estes park ~ Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo TO: Scott Zurn From: Greg Sievers Date: August 2,2007 Re: I.T. office, air conditioner purchase (emergency) Background: in 2004 the first floor of Town Hall (Finance Dept) was remodeled. This included the relocation of the Computer Server Room from a west wall exterior office to a south wall interior room. This was mostly due to the need for more space, but also security purposes. With that relocation came the installation of a 2-ton (24,000BTU) air conditioner for the new computer room. Over the last 3 years the quantity of computer equipment has more than doubled, and with that, the amount of heat from that equipment. Currently the computer servers generate 36,000BTU's of heat, and the existing ak unit runs non-stop in an attempt to satisfy the thermostats request for 72°. Air Conditioning units are not designed to run non-stop, 24/7. Due to this operation, the existing unit has hit a 'high limit' about 6 times this summer and shut off. When that happens the temperature in the room quickly exceeds 85°, followed by the Computer Server's shutting down from overheating. This domino effect is dangerously critical to these very expensive computers. Computer Server loss may result in interrupted or terminated computer operations of our utility billing system, email system, mapping, and database, etc. the solution is to add or replace the existing a/c unit. Budget/Cost: This is not a budgeted item. The 2007 General Government Building Budget (page 54 - 101-1700-417-25-02) contains $70,900 for Maintenance & Repair. The current balance of that fund is in excess of $40,000. The bid price for a new 5-ton (60,000btu) RHEEM air conditioner, with all necessary roofing work, electrical work, carpentry, crane, ducting, and installation is $12,371 from Advantage Mechanical. Recommendation: Staff has performed emergency detailed reviews of the building and electrical system to find the best solution for location, size and fit for this installation. Although very specialized, the equipment is available in Denver and there is a good roof top location to install it. Staff requests to order and install this a/c equipment immediately, before any computer damage. 1-1 Town of Estes Park Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo To: Public Works Committee From: Greg Sievers Date: August 9,2007 Re: Fish Creek Trail Phase 3A Background: In 2005, Phase 2 of the Fish Creek Trail was constructed and supported by a $341,000 CDOT grant and matched by $250,000 local budget. This phase ended at the north edge of Scott Avenue. The 2006 budget for Phase 3 of the trail was supported by a $164,000 CDOT grant and matched with $100,000 LCOS. The project started on the south edge of Scott Avenue and ended at the existing trail near Larkspur Drive @ Hwy 7. Cornerstone Construction Company was the low bidder and did a great job to compete the project on time and under budget. * The connection of the two phases - across Scott Avenue - was intentionally left out due to the hydraulic design complexities of crossing over Fish Creek. Staff had a design provided by VanHorn Engineering for this special short section. Staff solicited bids from two local contractors, A-1 Excavating and Cornerstone Construction Company to complete this 100' long portion along Scott Avenue. The low bid was $35,602.50 from A-1 Excavating of Estes Park. BudgeUCost: The 2006 Budget contained $264,800 for Fish Creek Trail Phase 3. The remaining rollover balance of that fund is $29,821.02 (PO #21639 ) The 2007 budget for trails is in LCOS - 220-4600-462-35-60 -- $180,000 (p. 237) Recommendation: We request to proceed with hiring A-1 Excavating to construct this Phase 3A connection. Staff proposes to use the remaining balance of the 2006 Fish Creek Trial Phase 3 to fund this work and supplement the cost of the overage with the 2007 budgeted funds in the LCOS fund (page 237 - 220-4600-462-35-60) that is earmarked for Trails & Dam repairs. 2-1 MEMORANDUM Community Development To: Public Works Committee From: Bob Joseph -FNN Date: 6-3 -07 Subject: Temporary Turning Area Easement Vacation Lot 15 Tranquil Vail Sub. 1029 Tranquil Lane Background The subdivision plat of Tranquil Vail provided a 100ft. diameter "temporary turning area" at the end of Tranquil Lane. Portions of this turning area overlap the platted Lots 14 and 15. The Fairbanks own Lot 15 and they have requested vacation of that portion of the turning area situated on Lot 15. This part of the turning area has never been used as a public turning area, and a corner of the Fairbanks home encroaches into the easement. Please see Exhibit A attached. Budget Impact : none Recommendation: Approve this request to vacate that portion of the turning area situated on Lot 15. 3-1 LE-LO-L6 °0£=c: L 101.9-989 (OLG) :*03 - 88£6-989 (O£6) :euclid £0-60-1.0 1.0 09 00 6>13Dd sels3 - POOM )18@Jo 42!3 €* °ON 'f'Obld 31V0S DNIHEE[NION~ NZIOH NVA R' 7 1 1 3.!Ma NPA¥190 9 A 3 1.1 0 63 &15 Gl=il <5 3!< zo. *22£5 &,51 zm #-5% O I .rti 1 ~:}.qi,4.} 3 3.17 9 : :I .*1 - 7. 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'43*74444 r f'%-1 *. 4.':Ry <42 W.1 I / 3.a.& i. -Ll )7-I <7911 4 4,1.r .r re &21 . 4 0 -* -- R.0, .t 14 7 294 ,.44%~ Town of Estes Park 8 Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: August 2,2007 Re: Curb addition to Highway 34 @ CVB Background: the 2005-6 construction of the Visitor Center did not include roadside curbing for Highway 34. It is Engineering opinion that Curb should be added to provide a barrier between the pedestrian and vehicle traffic. This will also provide an improved confinement of landscape soils and planting materials. The project involves the installation of 525 feet of curb and a storm water catch basin. BudgeVCost: The 2007 Budget contains $50,000 (page 185, CRF 204-5400-544-35-60) for CVB sidewalk & curb. The prior expenditure (approved PWC 3/8/07) for sidewalk installation was $41,669, leaving a remainder of $8,331. Staff suggests using $9,669 from the CVB Riverbank stabilization of $20,000 budget to complete this portion of the site frontage improvements. Recommendation: staff has estimated the cost of this curb-gutter and one catch basin at $18,000. Staff requests to acquire three cost estimates from local concrete contractors. If the lowest proposal is below the engineers estimate we request to hire the contractor and proceed with installation in late September. 4-1 Public Works Engineering Memo TO: PWC & Scott Zurn From: Greg Sievers Date: July 31, 2007 Re: Post Office Parking Lot Project Closure Report • 2007 Budget $350,000 for this project. • The project was advertised publicly and bid packages were mailed to 5 contractors. Only 2 bids were received. • The low bid was provided by Cornerstone Construction Company of EP for $267,743.57 • The contract was expanded in include funding for a 15% contingency, $30,000 for electrical improvements, and $10,500 for landscaping. Total contract value: $348,405.11 • The project was approved by PWC on March 8,2007 • The project was completed on time, before Memorial weekend. • Total project cost was $307,553.22 (12% under budget) • R.1-1 Public Works Engineering Memo TO: PWC & Scott Zurn From: Greg Sievers Date: July 31, 2007 Re: Fish Creek Trail Phase 3 Project Closure Report • 2006 Original Project Budget $264,800 ($164,800 CDOT grant) • Bids received from 3 northern Colorado contractors. • Low bid was $243,715.08 from Cornerstone Construction Company of Estes Park. • Final payment in full to Cornerstone Construction was $234,978.98 (9% under budget) • Final approval was issued on May 2,2007 • R.2-1 Public Works Engineering Memo TO: File From: Greg Sievers Date: June 3,2007 Re: Carriage Hills Pond Dam rehabilitation Proiect Closure Report: • 2006 Project Budget $25,000 (LCOS, page 238) • Bid packages mailed to 6 local excavation contractors. • Low bid was $13,641.50 from A-1 Excavation / Chris Eshleman. • PM Switched work to Time & Material in the field, in agreement with Contractor. • Final payment in full = $ 11,928.21 (52% under budget = 13% below bid) • R.3-1 Public Works Engineering Me Public Works Engineering Memo TO: File From: Greg Sievers Date: July 3,2007 Re: Visitors Center Sidewalk (on Hwy 34) Proiect Closure Report: • 2006 Original Project Budget $50,000 • Bid packages mailed to 3 local concrete contractors. • Low bid was $58,330 from Bob Pavlish / Cornerstone Concrete. • Staff negotiated work quantities down to total of $49,700. • PM Switched work to Time & Material in the field, in agreement with Contractor. • Final payment in full to Cornerstone Concrete = $36,674 (27% under budget) • Additional costs for new phone conduit trench = $ 1,400 • Additional cost for new phone trenching = $ 440.50 • Additional costs for asphalt patching dwy. radii = $ 3,154.54 • Another $4000 paid by Street Dept for damaged curb replacement. • CVB general contractor pitched in another $1800 for poor curb from original project. • Total project cost = $ 41,669.04 • R.4-1 Public Vvorks Engineering Memo TO: File From: Greg Sievers Date: July 3,2007 Re: Fall River Picnic Ground Public Restroom Proiect Closure Report: • 2006 Original Project Budget $125,000 • RFP sent to 5 local General Contractors (PWC March 9,2006), only one reply received for Preliminary Maximum Price of $118,065 from Duggan Builders. • 2006 modified budget $85,000 • GMP following negotiations = $82,973 plus 5% contingency = contact price of $87,121.65 • Change orders approved for $367.62 - for colored block, sky light flashing, Heath Dept Permit, grab bars • Final payment in full = $83,340.62 (4% below purchase order) • R.5-1 4 7 4 9.-1. 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