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Home My WebLink AboutPACKET Public Works 2007-04-12. AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, April 12,2007 Preparation date: April 4,2007 PUBLIC COMMENT ACTION ITEMS: 1. Riverside Plaza Tree Project a. Request bid approval 2. Bureau Maintenance Contract a. Request bid approval 3. Parks Department - Gl 14 Replacement a. Request bid approval 4. Street Department Paint Machine Purchase a. Request bid approval 5. Non-Exclusive Easement and Right-of-Way for Pedestrian and Bicycle Use Lots 1,2, and 3, CJL Resubdivision, 102, 106, and 108 East Elkhorn Avenue a. Request approval of EPURA application for vacation REPORTS: 1. Dairy Queen parking lot project postponement: verbal report from Dave Mahany Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. . hp LaserJet 3015 9-3 HP LASERJET FAX invent Apr-9-2007 8:43AM Fax Call Report Job Date Time Type Identification Duration Pages Result 288 4/ 9/2007 8:39:00AM Send 5869561 0:37 1 OK 289 4/ 9/2007 8:39:42AM Send 5869532 0:50 1 OK 290 4/ 9/2007 8:40:37AM Send 5861691 0:55 1 OK 291 4/ 9/2007 8:41:37AM Send 6353677 0:50 1 OK 292 4/ 9/2007 8:42:32AM Send 5771590 1:00 1 OK' TrAck#,E AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, April 12, 2007 Preparation date: April 4,2007 PUBLIC COMMENT ACTION ITEMS: 1. Riverside Plaza Tree Project a. Request bid approval 2. Bureau Maintenance Contract a. Request bid approval 3. Parks Department - Gl 14 Replacement a. Request bid approval 4. Street Department Paint Machine Purchase a. Request bid approval 5. Non-Exclusive Easement and Right-of-Way for Pedestrian and Bicycle Use Lots 1,2, and 3, CJL Resubdivision, 102, 106, and 108 East Elkhorn Avenue a. Request approval of EPURA application for vacation REPORTS: 1. Dairy Queen parking lot project postponement: verbal report from Dave Mahany Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. ~iri~ TOWN OF ESTES PARK ~j[~ Notice of Bid Solicitation The Parks Department of the Town of Estes Park is soliciting bids for the next phase of the Riverside Plaza Renovation Project. The work includes: 1. Removal of six (6) trees and their root systems; replacement of the six trees. 2. Removal of four (4) tree grates and the associated concrete; replacement of the tree grates with pavers. 3. Replacement and resetting of broken and misaligned stone and brick pavers, as well as flipping and resetting scarred stone and brick pavers. The Town of Estes Park will provide all materials, including the trees and pavers. A map and additional project information is available at the Engineering Department located in Town Hall, 170 MacGregor Avenue. Questions may be directed to Russ Franklin at 970-577-3781. The work may begin no sooner than April 25, 2007 and be completed by May 25,2007. The construction area must be available for public use on weekends during the construction period. Bids must be received no later than 12:00 noon Friday, April 6,2007 and should be mailed to: The Town of Estes Park, ATT: Russ Franklin, P.O. Box 1200, Estes Park, CO 80517. They may also be dropped off at the Engineering Department. The Town reserves first right to claim any demolition materials. TOWN OF ESTES PARK Inter-Office Memorandum I)ate: April 5,2007 TO: Public Works Committee FROM: Dave Mahany, Bob Goehring SUBJECT: Riverside Plaza Tree Project Phase III Request approval to proceed with budgeted project Background: In 2005 $10,000 was budgeted to remove trees, as well as to replace damaged and uneven pavers in Riverside Plaza. Over the course of time, a significant number of those pavers have been disturbed by cottonwood tree roots, weather and wear. Staff and the Public Works Committee both recognize the need to reset the pavers in order to improve pedestrian safety in the area. In 2006 $7,500 was budgeted for the second phase of the project. In 2007 $10,000 was budgeted for the third phase of the project (Conservation Trust Fund 211-5900-459-35-61 / p.219) Estes Valley Home and Garden Center Inc. was the only contractor who submitted a bid to do the work in 2005 & 2006 and was awarded the contract. At that time Mike Atkins (owner of Estes Valley Home and Garden Center Inc.) indicated he would try to keep his price at the same level for the Committee' s consideration in the phases. M. Atkins Inc. was the only contractor to submit a bid on the project again in 2007. Cost comparison for each phase is listed below: Phase I - 2005 (total cost: $10,000) Area: 1,474 sq. feet (22 ft x 67 ft) Trees removed and replaced: 4 Cost per square foot: $6.78 Phase II - 2006 (total cost: $7,500) Area: 1,512 sq. feet (28 ft x 54 ft) Trees to be removed and replaced: 5 Cost per square foot: $4.96 Phase III - 2007 (total cost: $14,000) Area: 2,200 sq. feet (28 ft x 79 ft) Trees to be removed and replaced: 6 Cost per square foot: $6.36 (a lot of electrical and irrigation in this area) The variance in costs is due to several factors, among them is the fact that the area designated for work this year is more severely damaged; the contractor does have to work around irrigation and power lines; having completed the first two phases of the work, the contractor is more familiar with how best to complete the job efficiently and with the desired final results. The scope of this year's portion of the project involves the removal and replacement of six cottonwood trees with ash trees, as well as the subsequent removal of four tree grates and concrete forms surrounding them (three of the trees are in a planted area - one tree has already been removed, grate and concrete only). The work would also once again involve the replacement and resetting of uneven, broken and scarred pavers. As in the first two phases, the Town will provide all materials, including the trees and the pavers. Under the contract, work would be completed before Memorial Day, with the construction area open to pedestrian traffic on weekends. Cost/Budget: M. Atkins Inc. - Estes Park Co. Cost: $14,000 Budget: $10,000 (acct #211-5900-459-35-61 / p. 219) $ 4,000 (over budget amount to be funded from Parks walkway maintenance account 101-5200-452-25-03 / p. 158) Action: Staff requests approval to accept M. Atkins Inc bid proposal of $14,000 and proceed with the third phase of the budgeted Riverside Plaza Tree Replacement Project, funding the project as listed above. TOWN OF ESTES PARK NOTICE OF BID SOLICITATION Parks Department The Parks Department is accepting bids for the maintenance of the Bureau of Reclamation Power Plant grounds. Bid will be for a one-year contract with the option to renew. The maintenance will consist of general clean-up of the grounds, irrigation start- up in the spring, winterizing and shut-down in the fall, aerating, fertilizing and mowing of the turf areas, weed control and a weekly clean-up. Maintenance Guidelines will be available from the secretary in the Public Works Engineering Office from March 12, 2007 to April 1, 2007. Opening of proposals will be at 9 a.m. April 5, 2004 at the Public Works Office at 170 MacGregor Avenue. TOWN of ESTES PARK Inter-Office Memorandum DATE: April 5,2007 TO: Public Works Committee FROM: Dave Mahany / Bob Goehring SUBJECT: Bureau Maintenance Contract: Budgeted Landscaping (Parks Dept) Background: In 1996 when the Town Fire Station was built it was agreed that the Town would provide the maintenance on the Bureau Power Plant property. The 2007 Parks Department budget includes $11,000 (101-5200-452-25-01 / p. 157) for a maintenance contract on the irrigation and landscaping maintenance at the Bureau Power Plant Property. Bids have been proposed with a second year option if the maintenance is satisfactory to the Town. Cost/Budget: Cost: â€¢ Jackson of all Trades / High Valley Sprinkler - Estes Park Co..................$ 9,200 (This is the same company that provided maintenance the last two years: High Valley has Bureau security clearance to irrigation controls; works independently; keeps us aware of problems and makes repairs; does not ask for assistance. Last year's bid was $10,500) â€¢ Brad's Estes Valley Lawn Care & Landscaping - Estes Park Co....................$ 8,060 (This Company had the contract in 2003 - the Parks Department had to assist and advise them on repairs, Parks Department spent a considerable amount of time working with them to keep the area to standards) â€¢ M. Atkins Inc - Estes Park Co. .................... .........................................$12,795 â€¢ Simpson Construction Services - Estes Park Co. .. $12,950 Cost: $ 9,200 Budget: $11,000 (101-5200-452-25-01 / p. 157) Action: Taking into consideration the Town' s satisfaction in the outcome of the contract, Staff recommends accepting the bid from Jackson of all Trades / High Valley Sprinkler for $9,200, with the option to renew for a second year (2008) if the performance of the contractor remains satisfactory to Town Staff. TOWN of ESTES PARK Inter-Office Memorandum April 5,2007 TO: Public Works Committee FROM: Dave Mahany / Bob Goehring SUBJECT: Budgeted Parks Department Utility Vehicle Replacement (Gll4) Background: The 2007 Parks Department budget includes $12,500 (101-5200-452-34-96 / P. 166) for the replacement of utility vehicle G-114, 1993 E-Z GO 3-Wheel Truckster, 14 years old with 1,528 hrs. (parts are no longer available). Per the Town's Vehicle Replacement Policy, this is a Replacement Type 15 (10 years - 1,000 hrs.) this vehicle is NOT funded in the vehicle replacement fund. This vehicle was postponed from the 2003,04,05, & 06 budgets due to replacement cost of the 3-wheel type vehicle (approx. $21,000). We would like to replace this vehicle with a 4-wheel type more stable vehicle with same type options. CosVBudget: Cost: â€¢ Bobcat of the Rockies - Greeley Co. 2007 Bobcat 2200 4x4 Utility Vehicle................................................$ 9,940.84 Trade-in: Utility Vehicle Gll4 1993 E-Z GO Utility 3-Wheel Utility Vehicle .... $ 700.00 Bid Price: $ 9,240.84 â€¢ Colorado Machinery - Ft. Collins Co. 2007 Bobcat 2200 4x4 Utility Vehicle................................................$ 9,876.00 Trade-in: Utility Vehicle Gll4 1993 E-Z GO Utility 3-Wheel Utility Vehicle 600.00 Bid Price: $ 9,276.00 Budget: $12,500.00 (101-5200-452-34-96 / p. 166) Cost: $ 9,240.84 Action: Staff recommends: Trading-in G-114, 1993 E-Z GO Truekster and purchasing a new 2007 Bobcat 2200 4x4 Utility Vehicle for a cost of $ 9,240.84 from Bobcat of the Rockies, Greeley Co. TOWN of ESTES PARK Inter-Office Memorandum April 5,2007 TO: Public Works Conunittee FROM: Dave Mahany / Bob Goehring SUBJECT: Budgeted Street Department Paint Striper Purchase Background: The 2007 Street Department budget includes $11,000 (101-3100-431-34-43 / p. 147) for the purchase of a curb, street marking, and parking lot paint striper. It has been found that there are limited suppliers of this type of smaller paint striper. Research has found only one manufacturer and a couple of dealers of this type of smaller highway paint striping machine. Cost/Budget: Cost: â€¢ MacDonald Equipment Co. - Commerce City, Co. Kelly Creswell HPS2 Paint Striper...................................................$ 15,410.00 Bid Price: $ 15,410.00 â€¢ United Rentals - Denver, Co. ... ..NO RESPONSE Cost: $15,410.00 Budget: $11,000.00 (101-3100-431-34-43 / p. 147) $ 3,500.00 (101-3100-431-34-98 / p. 147 Other Equipment / Bobcat Angle Bucket) $ 910.00 (101-3100-431-34-43 / p. 147 Heavy Equipment) Action: Staff recommends: Purchasing a new Kelly Creswell Paint Striper for a cost of $ 15,410.00 from MacDonald Equipment Co. of Commerce City, Co. funding the purchase as listed above. I . 1 1 9 1 4.1 4. g , ... liil TOWN-OF Â£ f TES PARK &4 1 F >,F - . 04- Â· . .9 .-2/ . 1 Community Development Department Memo TO: Public Works Committee From: Alison Chilcott, Planner 11 Date: April 5,2007 Re: Vacation of a Non-Exclusive Easement and Right-of-Way for Pedestrian and Bicycle Use Lots 1, 2, and 3, CJL Resubdivision 102,106, and 108 East Elkhom Avenue Background. This is a request by the Estes Park Urban Renewal Authority to vacate a non-exclusive easement and right-of-way for pedestrian and bicycle use that is located on Lots 1, 2, and 3, CJL Resubdivision of Lots 20 and 21, Block 5, Second Amended Plat of the Town of Estes Park. The easement is recorded at Reception #852828, runs along the southerly lot lines of Lots 1,2, and 3, CJL Resubdivision, and is ten feet wide. Per the statement of intent submitted by EPURA, this easement is no longer needed. This application has been reviewed by the Public Works Department, which has expressed no concerns with the easement vacation. fl l ! :l I l i 1 .LU~; u...,8.Ji Illij~.~~\~~11 ~oud~get. rn.,i\,6-13,*w--,1 1-9 \\ ~0 1% i $\1; 7-11 7 20 1 *9, \ '1 -1.--*, -#\ 4 t. i \ \ 1 11 Â£ L_bot>Â«5Â»Â« C'\ I 5-~1\\\1 -5~17,1f Lots 1-3 CJL ' F /3/100 2 %\ \ 1 Action. - ELI%.t_-NAVE 7 1 1 /1,01 4. \' \y Resubdivision /0'11 \ 2\ \ Staff recommends approval 71 - r----1 2 - \8/ \ \ \_Ull.3 -,f \ 0. of this easement vacation ill request. *44 2 N & m -1 W ,*uff<;7 4 ; 1/, I. 4 1 8 -Cey:--R' r--c i 1 3 1 /+ , J . 2 / 10 /1.2 ..7 9 - h -rs }ERRACE f \ 14 1 --, / 2 -4,6 i I F--LÂ«-4 10 / /,// / 4.--, ,;-4,~Â·Â·--1.~~ - - Cr 'L-ItÂ£741Â·L-1 1/ A--1F,t ---nx.,- -21 F mil ---- U---f 1-131.--lt------- -4----1 1 , *-4 4 ..1 . -1- :&=*P, i -AL.12,. Dif i i 41 P 1 3:1 die/Fl Plb if \1 1 ,:if Lpilti li / 26' N -< << fl 43 f /3 -frt 4 H m I 1- 31 4 j Gl i ~ LU r i : OSI 3 ~ 1.li#lifjt 1-::r J-10 0 4 01â€ž 4 . :Mi -5 ./ iW â€¢.a . Dze ... -0 'lia 1 1! Pii : /' 2% . 13" .: W N a M i illi li ;U! it 111 8& Sk me 1 Sul/ 1: 1 1 -- t/:d // 4 Â· 41:'21 . *e 1 / 21 2.- < % i / 3 1 ---* Â® 2 -- -92: :0 i j W - 7. I 0 1 1% 04 V /--2 .r .- 1& 4% 2 1 \. B .0 e /0 1 \ 1 r \ â€¢ 1 1 . 4 3 2 W I 1 /2/ 6 1, \i \ f,\ - $19 -F ' \ 4 L \ 3 idtnâ€¢, = 30Â¥~ -4 1: ' 13 ., 1 â€¢ ~&1 1....A.' 2.10~I' / .'tp ,i. a lijit I 1 14'ECEL,Pr .1..........~--1-f-1 . 6 Â¥ 2 e 4 i I i 1 E 1 j-:1 24 ,:33. 1 Â· r l# 1 9 i % F ' - A WH:All=~SNER i 3hN3AV IZE- 211 lillib 5 12: 2 2 i '-:1:*/t.'1Â· 1 Nc~*im0'mba,@-,ul,1 3N/Veopu d&23//and ........ .*t,Â®Â®09&4 9 1 14 5 9 11'li 30 39Vd Sh. ,JNISN3 NMOH NVA 39890L6 8I:ZI L003/96/80 I . OF LOTS 20 AND 24 BLOCK 5 OWN OF ESTES PARK CJL RESUBDIVISION SECOND AMENDED PLAT 1.11 -O W. I. ~.~*uÂ·~ WIL An,irlâ€¢, 9,12,1 j ELKHORN AVENUE ~~~ 70/V Or ISTEÂ£ p rog .ui, .APoll 03/26/2007 12:18 9705869 -- VAN HORN ENGIN' -NG PAGE 03 852828 1905 JAN 17 All B 18 L COUNTY OF LAmMER STATE OF COLORADO GRANT. OF BAHEMENT THIS GRANT OP EASEMENT im made by and between LEE R. LINQUIST and CYNTHIA L. LINQUIST, KENNETH L. JANDRAIN and JOYCE M. JANDRAIN, and CAROL N. CRAIN and JAMES C. CRAIN, hereinafter called the "Grantore", and the TOWN OP ESTES PARK, a Municipal Corporation, hereinafter called, "Grantee", WITNESSETH: That the Grantors hereby convey unto Grantee, its succaaeors and assigne, a 10-foot eamement along the Southerly 10 feat of the COL nESUBDIVISION of Lots 20 and 21, Block S, Second Amended plat of the Town of Bateâ€¢ Park, LarimerÂ· County. colorado, for a permanent, non-exclusive Easement and Right of Way for pedestrian and bicycle use. RESERVING UNTO GRANT!ORS, their heirs, succes.ors and aimigns, however, vehicular access on and acroms said Easement to Lots 1, 2 and 3 of the CJL RESUBDIVISION. IN WITNESS WHEREOF, the Grantors have hereby aet their hands and affixmd their seals this /4* day tf January. 1985. -, I . CyTHIA L. L CLI -21 B . 31/rermiKER _'C.AL.L. hl" CJL4.-1 CAROL N. CRAIN STATE pP COLORADO ) ) 99. Â· Â·10*iWN#.'OF LARIMER 1 v........Â·., 0=Darihed and sworn to before ma this MtÂ® day of January, 42?' , 4,49,05*4#49 8. Linquiet and Cynthia L. LinqUIRET 9,1, *. tuÂ·Â·Â·'Â·79#ITÂ»Ega My hand and official â€¢aal i 4 -* -:::2 m ; 48-ission e.pirâ€¢e: PgmÂ¥8to Â· --~-0,4304 .. , . 11 Ne,GE' -PaiGU , 2;TATE Or COLORADO ) ) 88. COUNTY OF LARIMER ) Sub.cribed and sworn to before me thla J2~)' day of January. 19Rf. by Kenneth L. Jandrain and Joyce M. oaRMENTH. - 2.,93,6 WITNESS My hand and officia; me*L 17:, 't';rlly Commisaion mtplres,__21~ZA,6SOL--Â· 4 J AA :Â· 1 & i 1 * 11 lic'....j...... Mr â€¢lit TrD 3 m â€¢ 14- 1 0 0 -rd E 5-N O -4 -411 7 u 05(l, 0 14 Al . orr. 044 42 '0 44 -' =00 E ..0 Z . 0 = 9-1 3 .1 0 01 m m. W .0 'CIU C 9% U OIDE A 01 . tmo ..:.,-#. =u g ZE: p . *d:Â·i:Â· .4..:.31 . , .46Â»31=. 4 to : ' g:Â·: *. 4, t,:- - .... f 4 ... S.:.j= ...4:~~''.6 - A. - â‚¬S . b irc 4:gt 2 - I . Â·. 4&92 -D .'.2,4.. 0 37.- ... ... 40 39Vd 9N- .14ISN3 NMOH NVA . 39890L6 8I:ZI L00Z/93/Â£0 - bscri d this day of January, Notary Pub li~ STATE OF COLORADO COUNTY OF LARIMER isIio~ Ex 1985 4 A* ... . W Lit//71/'n ; ~19. 4 APRIL 2007 PUBLIC WORKS COMMITTEE NOTE: The following report will be verbal: Dairy Queen Parking Lot Project Postponement