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Home My WebLink AboutPACKET Public Works 2007-03-08AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, March 8,2007 Preparation date: March 2, 2007 ACTION ITEMS: PUBLIC COMMENT 1. Visitor's Center Sidewalk â€¢ Request approval to accept low bid and proceed with construction in late March 2. Post Office Parking Lot Reconstruction â€¢ Request approval to accept low bid 3. Carriage Hills Pond Dam Reconstruction â€¢ Request approval to accept low bid and proceed with construction in late April REPORTS 1. Town Hall Staircase 2. Hydro Restroom 3. Pine Beetle Management Plan Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 W#.a HP LASERJET FAX invent Mar-5-2007 8:16AM Fax Call Report Job Date Time Type Identification Duration Pages Result 120 3/ 5/2007 8:11:52AM Send 5869561 0:37 1 OK 121 3/ 5/2007 8:12:34AM Send 5869532 0:49 1 OK 122 3/ 5/2007 8:13:28AM Send 5861691 0:54 1 OK 123 3/ 5/2007 8:14:27AM Send 6353677 0:51 1 OK 124 3/ 5/2007 8:15:23AM Send 5771590 0:58 1 OK â€ž46*NJDA Town of Estes Park Public Works Engineering 6 3 Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers @ estes.org Memo TO: Public Works Committee From: Greg Sievers Date: March 8,2007 Re: Visitor Center sidewalk (Highway 34) Background: to bring the new Visitor Center project within budget in 2005 some features were deleted from the construction scope. One such item was the concrete sidewalk along Highway 34 and a couple of adjoining access sidewalks that cross to the south, through the parking areas, to serve the Visitor Center Building. This sidewalk is approximately 500' long and generally replaces the old existing asphalt path. It does change in grade in some places and must be sloped to drain properly. Project Manager Sievers designed this project in-house (in winter) and bid this project locally so that construction will be completed prior to Memorial Day. Results are shown below: RONTRACTOR BID_TOTAU Bryson Concrete Estes Park $ No reply Cornerstone Concrete Estes Park $ 58,330.00 Mountain Concrete Estes Park $ 78,135.00 BudgeVCost: the 2007 CRF budget contains $50,000 for this project. (CRF Page 185, #204-5400-544-35-60) Recommendation: Staff negotiated with the contractor, Cornerstone Concrete (Robert Pavlish owner), to bring this project within budget. This was achieved by removing several peripheral construction bid items. (traffic control, pavement markings, imported fill) We request to hire Cornerstone Concrete Company for negotiated total of $49,700 and proceed with construction starting in late March, with completion proposed by Memorial Day. rdps, k<WAW 49 Town of Estes Park 111**BP Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo To: Public Works Committee From: Greg Sievers & Bob Goehring Date: March 8,2007 Re: Post Office Parking Lot Reconstruction Background: (also see: PWC - 12-14-06) The Post Office parking lot is slated for construction in the spring 2007 on a fast track basis. The parking lot asphalt condition ranks as one of the poorest in the inventory, with a current PCI of 47. The 2007 Budget contains funding to completely remove and reconstruct this parking lot. The work will include excavation of much of the poor subgrade that has caused the surface failure, plus placing all overhead power lines underground, improving the drainage system, minor sidewalk repairs, and an improved postal drive-up letter box site. VanHorn Engineering has completed the design and bidding and the results are shown below. CONTRACTOR LOCATION BIDTOTAU Connell Resources Fort Collins No bid Cornerstone Construction Concepts Estes Park $ 267,743.57 E Z Excavating Longmont No bid Kitchen Estes Park No bid Mountain Constructors Platteville $ 391,995.00 Budget/Cost: The 2007 Budget contains $350,000 for the Parking Lot, (page 148, acct # 101-3100-431-35-52) Recommendation: Staff recommends acceptance of the low bid from Cornerstone Construction for $267,743.57. We also request additional spending authority for the following items: 1. 15% contingency for unforeseen problems (15% of Cornerstone Construction Concepts' total bid = $40,161.54) 2. $30,000 for reimbursement of L&P cables, transformers, & connection of 4 electrical services. 3. $10,500 to remove & replace 15 trees. Total estimated project cost is therefore $348,405.11. Although the contractor stated that they plan to achieve the 'last-track" schedule, with construction completion by Memorial Day 2007, staff must advise that weather could be a factor, however we do not anticipate delays resulting in completion any later than mid June. k:26 Town of Estes Park ~~ Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: March 8,2007 Re: Carriage Hills Pond Dam Reconstruction Background: (See reference PWC 6/9/05, for previous work on Dam #2) These 2 ponds are located between Scott Avenue and Lakeshore Drive (AKA: Carriage Hills Ponds) on Town owned open space. The lower dam was repaired and completed in the spring 2006. Using the original design specifications, Cornerstone Engineering drafted maintenance specifications in June 2005. This project will produce the same type results on the westerly dam of Pond #1. Work includes clearing all willows out the out-flow channel and adding a rock lining, leveling the dam top, adding protective rock to the dam crest, plus lowering the water level about two feet. Staff produced construction documents and will manage this project in-house. Bid packages were mailed to 6 local excavation companies and the results are shown below: RONTRACTOR BID_TOTAU ACCURATE TOTAU 1 Duell Excavating No reply 2 A-1 Excavating $ 13,641.50 $ 13,641.50 3 Stephen & Stephen Landscaping $ 21,735.00 $ 20,760.00 4 Fairbanks Excavating No reply 5 Phalo Excavating No reply 6 Cole Excavating $ 31,300.00 $ 39,540.00 BudgeVCOSt: the 2007 budget contains $25,000 for this project. (Larimer County Open Space Fund, Page 238, #220-4600-462-35-60) Recommendation: Staff requests to hire A-1 Excavation at $ 13,641.50 and proceed with construction starting in late March with completion proposed by June. In addition we request to also hold 15% for a general contingency ($2,046.23) making a total project allotment of $15,687.73. k:,5~7 MARCH 2007 PUBLIC WORKS COMMITTEE NOTE: The following reports will be verbal: Town Hall Staircase Hydro Restroom 3 3 C-t~ -tt 33 D 5 1 : 1 81 1/ ''. ": " i z--'.- 1 L,p -=--~ 2-14.7 IL':11-1--1 42=LL: Â· . 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No. 3067-0151 PROJECT WORKSHEET Expires April 30, 2001 PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this form is estimated to average 30 minutes. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the needed data, and completing and submitting the forms. You are not required to respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of the forms. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collection Management Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (3067-0151). NOTE: Do not send your completed form to this address. DECLARATION NO: PROJECT NO. FIPS NO. DATE CATEGORY FEMA- 3270 -EM- CO TEP1B 069-25115-00 03/05/07 B DAMAGE FACILITY WORK COMPLETE AS OF: Emergency Snow Removal 12/22/06 : 100 % APPLICANT COUNTY Town of Estes Park Larimer LOCATION LATITUDE LONGITUDE I TownWide 40.37749 -105.52072 DAMAGE DESCRIPTION AND DIMENSIONS A severe winter snow storm occurred within Colorado between 12/18/06 through 12/22/06. This storm produced record or near-record snowfall on the roads, sidewalks and parking lots of the Applicant's facilities. Applicant has chosen the 48 hour period from 0000 hrs on 12/20/06 thru 0000 hrs on 12/22/06 for their reimbursement period. NOTE: GPS take at Town Hall SCOPE OF WORK Using Force Account OT Labor, Equipment and Materials the Applicant removed snow from their roads, sidewalks, parking lots and applied sanding material during their chosen 48 hour period. All snow was pushed to the sides of the Applicant's facilities to allow emergency access. At the time of inspection all work had been completed. A representative sampling of the Applicant's documentation was made by the Project Officer and no discrepancies were found. All Source Documents, in applicants file, have been reviewed and found acceptable and remain on file at the Applicant's office. Does the Scope of Work change the pre-disaster condition at site? r-1 Yes r91 No Special Consideration issues included? Fl Yes III No Hazard Mitigation proposal included? 1~-1 Yes rx-1 No Is there insurance coverage on facility? Fl Yes [Xl No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST 1 0 Work Completed / $ - $ - 2 9007 Force Account Labor 1 / LS $3,150.99 $ 3,150.99 3 9008 Force Account Equipment 1 / LS $7,690.93 $ 7,690.93 4 9009 Material 1 / LS $756.24 $ 746.24 1 % - 1 % - 1 $ - 1 $ - 1 $ - 1 $ - 1 $ - 1 $ - Total $ 11,588.16 PREPARED BY: Frank Mullen TITLEÂ·. FEMA Project Officer FEMA Form 90-91, SEP 98 REPLACES ALL PREVIOUS EDITIONS Â· 1.t . a :tft 41 .4 e'*.' 1.6Â·'.2.9 4'1.-t22;2'lli-Â·aÂ»JAWAB*9544