HomeMy WebLinkAboutPACKET Public Works 2006-10-12TOWN ofESTES PARK Inter-Office Memorandum DATE: October 9,2006 TO: Public Works Committee FROM: Bob Goehring SUBJECT: Summary of Public Works Committee Report Items for Cancelled October 12, 2006 Meeting 1. SCOPE OF SERVICES - GENERAL GOVERNMENT BUILDINGS = Memo enclosed ' Scope of Services spreadsheet enclosed 2. NEW WEB PAGE - ONGOING TOWN PROJECTS . Page is now active and will be updated regularly • http://www.estesnet.coin/publicworks/TownProjects/TownProjectsPage.aspx 3. TILE PROJECT RIBBON CUTTING CEREMONY ' Dedication plaques will be installed by Jim O'Reilly around October 20,2006 ' Ceremony scheduled for October 25 at 4:00 p.m. 4. HYDRO PLANT RESTROOM . Ground has been broken ' Sewer vault installed • Scheduled for completion by Christmas 5. FISH CREEK TRAIL PHASE THREE ~ Under Construction • Scheduled for completion by December 1,2006 ~ On time, on budget 6.2006 STIP . Completed . Budget was $135,000 ~ Final Cost was $131,795.46 BG/lmvbs
Administration Memo TO: Public Works Committee From: Randy Repola Date: October 12, 2006 Subject: Scope of Services documents Background Attached to this memo is a spreadsheet document drafted to outline the scope of services provided under the Governmental Buildings account within the General Fund. The scope of services documents are intended to provide a brie f overview of the primary services provided by each department. In most instances, the department provides additional services, however, they are either incidental to a primary service, or so infrequent that the impact on operating costs or service levels is nonexistent. In addition, the measures of efficiency and effectiveness are "dashboard" indicators of the performance of each department. In most cases, the "dashboard" indicators will provide a quarter-to-quarter or year over year comparison of trends or department performance. The objective is simply to be able to evaluate our operations annually and not necessarily against other communities (partly due to the fact that there are no known benchmark comparisons readily available at this time). It is anticipated that the scope details and "dashboard" metrics will be modified over time as we utilize this tool to evaluate operations. Budget There is no cost associated with this project. However, the scope documents should be useful when evaluating expansion or reduction of services or existing service levels either from an operational or budget perspective. Action No action is required at this time. However, during the upcoming budget study sessions and over the next year, Committee members are encouraged to provide feedback and input on the both the scope content as well as the metrics so as to ultimately develop these documents into useful tools both for operational as well as policy-making decisions.
... Scope of Services: Government Buildings Maintain 23 Town-owned Buildings and Public Facilities. SERVICES Records Management Exterior and Interior Maintenance Maintenance Records HVAC Maintenance As-built Utilities Maintenance Mechanical Equipment Records Elevator Maintenance Equipment Warranties Cleaning Contracts .'.,2 2004 .. -1.4 1-4,2- .. - A . 2005 2006 Revenue (RENTALS) $159,650 $153,351 $157,660 Budget Expense $356,220 $387,963 $398,883 Services Maintenance of 23 Buildings Square Feet 73364 73364 74364 HVAC UNITS 70 71 71 Building Repair $118,287 $105,679 $117,883 Mechanical $40,289 $35,000 Janitorial $141,500 $143,500 Total Maintenance Service Contracts $141,933 $181,789 $183,000 Utilities: Electric, Water & Sewer, NG $96,000 $100,495 $98,000 Expense per square foot per YEAR Building Repair $1.61 $1.44 $1.59 Mechanical $0.55 $0.53 Janitorial $1.93 : $1.90 Total Maintenance Service Contracts $1.93 $2.48 $2.46 Utilities: Electric, Water & Sewer, NG $1.31 $1.37 $1.32